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THE CORPORATION OF THE TOWN OF NEWCASTLE
REPORT
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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By-Law #
Meeting:
Date:
MAY 3 1993
Report #: File #:
ADMIN. 3 - 93
Subject:
POLICY REGARDING STAFF ATTENDANCE AT SEMINARS, WORKSHOPS
AND/OR CONFERENCES
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That Report ADMIN. 3 - 93 be received;
2. That Attachment #1 to Report ADMIN. 3 - 93 be endorsed
regarding the process related to attendance of staff at
seminars, workshops and/or conferences.
BACKGROUND:
As part of the Budget deliberations regarding the Town's 1993
Current Budget, Council passed Resolution #GPA-178-93, as amended,
which reads in part:
"THAT the Chief Administrative Officer review attendance at
seminars, workshops and conferences and report back to the
General Purpose and Administration Committee on an appropriate
approval process".
This matter has been reviewed by staff and the process outlined in
Attachment #1 is provided for Council's consideration. It should
be noted that the above referenced process, in general, is the
practice which has been followed previously as it relates to budget
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allocations approved by Council.
Also, it is proposed that the policy be applied to attendance at
seminars, workshops and/or conferences that do not result in any
direct financial cost to the Town. It is recommended that
attendance in these cases be limited to circumstances that are
directly related to the responsibilities of the respective employee
or function in the Department. It is suggested that this general
policy be formalized as outlined in Attachment #1.
Respectfully submitted,
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Lawrence E. Kot~etf,
Chief AdministratLve Officer
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ATTACHMENT #1 to Report ADMIN. 3 - 93
POLICY REGARDING ATTENDANCE OF STAFF AT SEMINARS, WORKSHOPS AND/OR
CONFERENCES
1. In the case of a Department Head, a request will be made in
writing to the Chief Administrative Officer or designate for
approval to be absent from the workplace for attendance at job
related seminars, workshops and/or conferences.
2. In the case of an employee other than Department Head, a
request will be made in writing to the immediate Supervisor
for approval to be absent from the workplace for attendance at
job related seminars, workshops and/or conferences in order to
ensure that departmental responsibilities are co-ordinated.
The Supervisor will forward the request to the Department Head
for subsequent approval.
3. A list of all approved absences from the workplace for the
above purposes will be submitted by each Department Head to
the Chief Administrative Officer or designate on a monthly
basis prior to attendance and reasonably in advance.
4. Absence from the workplace for other than the above will
require the use of vacation time, or will necessitate a leave
of absence without pay. In these cases the above approval
process will apply.
Note: Attendance at any seminars, workshops and/or conferences
wherein there is any associated cost must be in
accordance with the budget allocations approved by
Council.
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