HomeMy WebLinkAboutReport #1 10/05/2009
REPORT #1
REPORT TO COUNCIL MEETING OF OCTOBER 5, 2009
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, SEPTEMBER 28, 2009
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-029-09 Monthly Report on Building Permit Activity for August, 2009
(b) FND-022-09 PSAB 3150 Tangible Capital Assets Update
(c) FND-024-09 Annual Commodity Hedging Report – 2008
(d) FND-025-09 Annual Leasing Report – 2008
(e) FND-026-09 Municipal Performance Measures Program - 2008
(f) Delegation – Richard Ward – Property Standards Issue
(g) Verbal Report Confidential Report from the Solicitor - Expropriation
2. PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT A PLACE OF
WORSHIP, ASSOCIATED DAY CARE FACILITIES, AND PLAYING FIELDS
APPLICANT: THE DURHAM CHURCH NETWORK
THAT Report PSD-089-09 be received;
THAT the application submitted by The Durham Church Network for Zoning By-
law Amendment continues to be processed including the preparation of a
subsequent report following the receipt of the outstanding agency comments;
THAT Staff continue processing the Zoning By-law Amendment application; and
THAT all interested parties listed in Report PSD-089-09 and any delegations be
advised of Council's decision.
Report #1 2 October 5, 2009
3. ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF CULTURAL
HERITAGE VALUE OR INTEREST
THAT Report PSD-090-09 be received;
THAT the properties identified as 5531 Bethesda Road and 5681 Acres Road, be
added to the Municipal Register of properties of cultural heritage value or interest;
and
THAT all interested parties listed in Report PSD-090-09 and any delegation be
advised of Council’s direction.
4. MINOR VARIANCE TO SIGN BY-LAW 97-157
APPLICANT: ELDAD UNITED CHURCH
THAT Report PSD-091-09 be received;
THAT the application for Minor Variance to the Municipality of Clarington Sign
By-law 97-157, submitted by Eldad United Church, to permit a reduction in the
minimum required setback from the road allowance from 1 metre to 0 metres for a
ground sign, and to permit an increase in maximum permitted sign area from 1.5
square metres to 2.3 square metres for a ground sign, be approved; and
THAT all interested parties listed in Report PSD-091-09 and any delegations be
advised of Council's decision.
5. HIGHWAY 407 EAST ENVIRONMENTAL ASSESSMENT
MUNICIPALITY OF CLARINGTON COMMENTS TO THE MINISTRY OF
ENVIRONMENT
THAT Report PSD-092-09 be received as amended by removing the word
“phasing” and replacing it with the words “next steps” in Section 7.2;
THAT Report PSD-092-09 be approved as the Municipality of Clarington's
comments to the Ministry of the Environment on the Environmental Assessment
submission for the Highway 407 East Extension;
THAT a copy of Report PSD-092-09 and Council’s decision be forwarded to the
Ministry of the Environment, the Ministry of Transportation, and the Regional
Municipality of Durham;
THAT the Ministry of Environment and the Ministry of Transportation be requested
to ensure that the Highway 407 east extension be completed as one phase from
Pickering to Highway 35/115;
THAT all interested parties listed in Report PSD-092-09 and any delegations be
advised of Council’s decision.
Report #1 3 October 5, 2009
6. DECLARATION AND SALE OF SURPLUS PROPERTY, PART LOTS ON PLAN
18T-95028 ON GLENABBEY DRIVE AND MEADOWGLADE ROAD, COURTICE
TO 708545 ONTARIO LIMITED (GERANIUM CORPORATION)
THAT Report PSD-093-09 be received;
THAT Council declare, by By-law portions of Lots 57, 58, 59, 60, 61, 62, 63, 64,
65, 66, 67, 85, 86 and 118 and Blocks 190, 191, and 192 on Draft Plan 18T-95028
(Plan 40R-26039 and Plan 40R-26040), as shown on Attachment 1 to Report
PSD-093-09, to be surplus property of the Municipality;
THAT a By-law be passed to authorize the Mayor and the Clerk, on behalf of the
Municipality, to execute the agreement for the sale of the portions identified on
Attachment 1 to Report PSD-093-09 to 708545 Ontario Limited (Geranium
Corporation) for $114,375.00;
THAT all legal and related costs be borne by the purchaser;
THAT the proceeds from the sale of the surplus property be deposited into the
Municipal Acquisition of Real Property Reserve Account; and
THAT staff and the Municipal Solicitor be authorized to take all necessary actions
to complete the transactions.
7. DUNBURY SUBDIVISION PHASE 1, BOWMANVILLE, PLANS 40M-2096 AND
40R-21119, ‘CERTIFICATE OF ACCEPTANCE’ AND ‘ASSUMPTION BY-
LAWS’, FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS
THAT Report EGD-028-09 be received;
THAT the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which include final stage roads and other related
Works, constructed within Plans 40M-2096 and 40R-21119; and
THAT Council approve the by-laws attached to Report EGD-028-09, assuming
certain streets within Plans 40M-2096 and 40R-21119 as public highways.
8. COMPLIANCE AUDIT – JOHN MUTTON 2006 ELECTION CAMPAIGN
THAT Report CLD-017-09 be received;
THAT, in accordance with section 81(4) of the Municipal Elections Act, Bernard G.
Nayman Chartered Accountant be appointed to conduct a second compliance
audit of John Mutton’s 2006 Mayoral Campaign; and
THAT the interested parties listed in Report CLD-017-09 be advised of Council’s
decision.
Report #1 4 October 5, 2009
9. APPOINTMENTS TO SAMUEL WILMOT NATURE AREA MANAGEMENT
ADVISORY COMMITTEE AND TO THE GREEN COMMUNITY ADVISORY
COMMITTEE
THAT Scott Stevens be added to the list of interested applicants requesting
appointment to the Green Community Advisory Committee;
THAT Report CLD-018-09 be received;
THAT Pat Mulcahy be appointed to the Samuel Wilmot Nature Area Management
Advisory Committee;
THAT Cathrine McKeever be appointed to the Green Community Advisory
;
Committee.and
THAT the interested parties listed in Report CLD-018-09 and Scott Stevens be
advised of Council’s decision.
10. TENDER CL2009-28, GUIDERAIL INSTALLATION
THAT Report COD-054-09 be received;
THAT Peninsula Construction Incorporated, Fonthill, Ontario, with a total bid price of
$81,876.58 (excluding G.S.T.), being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2009-28, be awarded the contract for the
Guiderail Installation as required by the Operations Department; and
THAT the required funds in the amount of $129,076.58 ($81,876.58 tender plus
consulting, contingencies, emergency work and administration) be drawn from the
Department of Operations, 2009 Capital Budget for Guide Rail Installation Account
#110-36-330-83639-7401.
11. CO-OPERATIVE TENDER T-220-2009, SUPPLY, RETREADING, REPAIR AND
DISPOSAL OF TIRES AND TUBES
THAT Report COD-055-09 be received;
THAT Attersley Tire Services Incorporated, Port Perry, Ontario with an approximate
annual value of $27,095.62, being the lowest responsible bidder meeting all terms,
conditions, and specifications be awarded the Municipality of Clarington
requirements for Co-operative Tender T-220-2009, Supply, Retreading, Repair and
Disposal of Tires and Tubes for a one year term;
THAT pending satisfactory pricing and service the contract be renewed for the
second through fifth year; and
THAT the funds required be drawn from the Department of Operations various
current operating accounts.
Report #1 5 October 5, 2009
12. CONFIDENTIAL REPORT – PERSONAL COMPENSATION MATTER
REGARDING AN IDENTIFIABLE INDIVIDUAL
THAT the recommendations contained in Confidential Report COD-056-09 be
approved.
13. TENDER CL2009-22, CONCESSION ROADS 7 & 8 REHABILITATION – BUILD
CANADA FUND – COMMUNITIES COMPONENT (BFC – CC)
THAT Report COD-057-09 be received;
THAT Coco Paving Inc., Oshawa, Ontario, with a total revised bid in the amount of
$3,958,681.06 (plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2009-22, be awarded the contract for the
Concession Roads 7 & 8 Rehabilitation, as required by the Engineering Department;
THAT funds required in the amount of $4,711,000.00 (which includes
$3,958,681.06 tendering, design contract administration and contingencies) be
drawn from Account #110-32-330-83347-7401; and
THAT the By-law attached to Report COD-057-09, marked Schedule “A”,
authorizing the Mayor and the Clerk to execute the necessary agreement, be
approved.
14. ADDENDUM #2 TO REPORT COD-005-09, COMMUNITY VIDEO SHOWCASE
PROGRAM
THAT Report COD-005-09 Addendum #2 be received;
THAT Report COD-005-09 Addendum #1, be lifted from the table;
THAT the Clarington Board of Trade presentation on their Clarington Promotional
Video Program be received;
THAT Council endorse the Board of Trade Clarington Promotional Video Program
to be produced as soon as possible and co-ordinated by the Board of Trade, with
no monetary impact on the Municipality; and
THAT the Board of Trade and CGI Communications Inc. be advised of Council’s
decision.
15. PRESENTATION – PETER SIMMONS, DIRECTOR, MUNICIPAL AND
COMMUNITY ENGAGEMENT NUCLEAR WASTE MANAGEMENT
ORGANIZATION
THAT Mr. Peter Simmons be thanked for his presentation and update; and
THAT all Members of Council be provided a copy of Mr. Simmons’ Powerpoint
presentation.
Report #1 6 October 5, 2009
16. PRESENTATION – JOHN O’TOOLE, DURHAM MPP – HIGHWAY 407 EAST
THAT John O’Toole be thanked for his presentation.