HomeMy WebLinkAboutCOD-055-09Clar w~~~
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION Cff OMMITTEE
Date: Monday, Se{~tember 28, 2009 ~~- 5~ 1 ~-~~ aJv ~ ~~ ~~. 5 3~ ~~
Report #: COD-055-09 File # By-law #
Subject: Co-operative Tender T-220-2009, Supply, Retreading, Repair and Disposal of
Tires and Tubes
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-055-09 be received;
2. THAT Attersley Tire Services Incorporated, Port Perry, Ontario with an approximate
annual value of $27,095.62, being the lowest responsible bidder meeting all terms,
conditions, and specifications be awarded the Municipality of Clarington requirements for
Co-operative Tender T-220-2009, Supply, Retreading, Repair and Disposal of Tires and
Tubes for a one year term;
3. THAT pending satisfactory pricing and service the contract be renewed for the second
through fifth year; and
4. THAT the funds required be drawn from the Department of Operations various current
operating accounts
Submitted by: Reviewed by:
arse Marano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corporate Services ~ Chief Administrative Officer
MM\JDBIBH
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, OWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-055-09
7. BACKGROUND AND COMMENT
PAGE2
1.1 A tender for the Supply, Retreading, Repair and Disposal of Tires and Tubes was
issued on a Co-operative basis with the Municipality of Clarington, City of
Oshawa, City of Pickering, Town of Ajax, Town of Whitby and the Region of
Durham participating. The host agency for the tender call was the Region of
Durham.
1.2 The tender was publicly advertised and called for bids for the Supply, Retreading,
Repair and Disposal of Tires and Tubes as required by the co-operative agencies.
1.3 The contract'resulting from this tender will cover the supply, retreading, repair and
disposal of tires and tubes on an as required basis for a one year term with the
option to extend for four additional years. Pricing is firm for the first year.
2. ANALYSIS
2.1 A total of four (4) bids were received, the bid submission from G and D Tire was
disqualified as their information was incomplete. The low compliant bid was
received from Attersley Tire Services Incorporated.
2.2 The bids for Clarington's requirements were received and tabulated as per
Schedule "A" attached.
3. FINANCIAL IMPLICATIONS
3.1 The costs for the supply, retreading, repair and disposal of tires and tubes has
decreased by approximately 13:5% from the 2006 tender submission.
3.2 Funding will be provided from the current year's Operations Department
operating budget.
REPORT NO.: COD-055-09
PAGE3
4. CONCLUSION
4.1 After review and analysis of the bids by Purchasing, the Operations Department
and the Durham Purchasing Co-operative, it is recommended that Attersley Tire
Services Incprporated be awarded the contract.
5. INPUT FROM OTHER SOURCES
5.1 This report has been reviewed for recommendation by the Purchasing Manager
with the appropriate departments and circulated as follows.
Concurrence: Operations Co-Ordinator
Schedule "A"
Bid Summary
Tender T220-2009
131DOEi2 IlAunicipaiity of Cir-gton INanici~ilty of Glat:ngton
Annual Eatindtted Requirement3 :Estimated 5 Year Requirements
TOTAL BIt3 TOTAL BID
exG 65
~ excludf GST
Attersley Tire Services Inc. $27,095.62 $135,478.10
Port Perry, ON
TireMaster Limited $28,955.35 $144,776.75
Oshawa, ON
Kal Tire $29,356.91 $146,784.55
Whitby, ON
G&D Tire
Bowmanville, ON non-compliant non-compliant