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Home My WebLink AboutFND-026-09Energizing .MONDAY SEPTEMBER 28, 2009 FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Report #: Subject: FND-026-09 File #: REPORT Resolution #: ~~~ -55a-~ BY-law #: MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2008 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FNp-026-09 be received for information. Submitted by: Nancy a r, .B ., C.A., Directoro'Finan elTreasurer Reviewed by: (^^^-~~-=' ~ Franklin Wu, Chief Administrative Officer. NT/RB/cd REPORT NO.: FND-026':':-09 BACKGROUND: PAGE 2 1.0 On November 2008 the Province announced the formal requirements for Year 9 (2008) of the Municipal Performance Measures Program (MPMP). 1.1 The required measures have been filed with the Ministry of Municipal Affairs and Housing and are included as Schedule "A". 1.2 The Province has mandated that these measures be published for taxpayers by September 30, 2009. The information will be posted on the Municipality's website and will be presented at the Clarington Board of Trade Annual Mayor's event, October 21, 2009. 1.3 The provincial objectives of the MPMP are to enhance accountability to taxpayers, increase taxpayer awareness and share best practices. between municipalities. The information isiintended to be used as a tool to gauge improvements in service delivery year over'year. :. CONCLUSION: 2.0 It is recommended that the Municipal Performance Measures Program results for 2008 be received for information. Attachments: Schedule "A" -Performance Measures for 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STRE T, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169 MUNICIPALITY Municipal Performance Measurement Program .2008 RESULTS • 2008 2007 8.0% 7.9% Efficiency Measure Operating costs for governance and corporate management as a percentage of total municipal operating costs. Objective Efficient municipal government. _ _ __ Notes & Key Factors for Understanding Results Fairly consistent with prior year. Minor increase pertaining to insurance and legal expenditures. The formula for the local government measure was changed in 2007. SLC 91 0205 13 Financial Information Return. Fire Services 2008 2007 2006 2005 $1.06 $1.07 $1.00 $1.04 Efficiency Measure Operating costs for fire services per $1,000 of assessment. Objective Efficient fire services. Notes & Key Factors for Understanding Results Stable results over past couple of years. Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 1102 13 Financial Information Return. TRADMIN.FIR2008 MUNICIPALITY Municipal Pertormance Measurement Program • 2008 RESULTS .Roads . -... 2008 2007 2006 2005 $937.12 $704.89 $742.06 $623.98 Efficiency Measure Operating costs for paved (hard top) roads per lane kilometre. Objective Efficient maintenance of paved roads. Notes & Key Factors for Understanding Results Increased cost of fuel/oil impacted overall expenditures. Severe freeze/thaw cycles created difficulty with frequency of pothole formation on paved roads. Formulas for all effciency measures were changed in 2005 to improve the definition of operating costs. SLC 91 2107 13 Financial Information Retum. ~ ' • ~ ~ 2008 2007 2006 2005 $2,173.56 $2,518.14 $2,552.55 $2,465.27 Efficiency Measure Operating costs for unpaved (loose top) roads per lane kilometre. Objective Efficient maintenance of unpaved roads. Notes & Key Factors for Understanding Results Reduced costs resulting from specialized gravel and testing. Proper application rate and procedures for dust control and proper 4%crown set on roads reduced the amount of grading required. Formulas for all effciency measures were changed in 2005 to improve the definition of operating costs. SLC 91 2108 13 Financial Information Return. • ' • ~ ~ 2008 2007 2006 2005 $1,785.65 $1,518.86 $744.61 $1,062.23 TRADM I N. FI R2008 MUNICIPALITY Municipal Pertormance Measurement Program .2008 RESULTS Efficiency Measure Operating costs for winter maintenance of roadways per lane kilometre maintained in winter. Objective Efficient winter maintenance of roads. Notes & Key Factors for Understanding Results 2008 winter season had extremely harsh winter conditions with significant snow accumulation and a number of ice/flash freeze conditions. Winter call outs increased from 89 calls in 2007 to 96 calls in 2008. Also, increased cost of fuel/oil impacted overall expenditures. Formulas for all efficiency measures were changed in 2005 to improve the defnition of operating costs. SLC 91 2204 13 Financial Information Return. TRADM I N. FI R2008 MUNICIPALITY Municipal Pertormance Measurement Program • 2008 RESULTS 2008 2007 2006 2005 2004 68.1 % 67.4% 71.3% 70.3% 74.5% Effectiveness Measure Percentage of paved lane kilometres where the condition is rated as good to very good. Objective Pavement condition meets municipal objectives. Notes & Key Factors for Understanding Results "65" not "50" PCI, as used by many, is the point where roads must be rehabilitated full depth. Rural hard top roads are still falling behind. SLC 92 2152 07 Financial Information Return. Pavement condition is rated using a Pavement Condition Index (PCI) such as the Index used by the Ontario Good Roads Association or the Ministry of Transportation's Roads Inventory Management System (RIMS). .. 2008 2007 2006 2005 2004 100% 100% 100% 100% 100% Effectiveness Measure Percentage of winter events where the response met or exceeded locally determined municipal service levels for road maintenance. Objective Appropriate response to winter storm events. Notes & Key Factors for Understanding Results The Operations Department continues to closely monitor weather forecasts including the Provincial Road Weather Information System (RWIS) which accurately predicts each hour anticipated precipitation, air and pavement temperature, dew point temperature (the moment fog occurs) and wind speed gusts, and respond accordingly. SLC 92 2251 07 Financial Information Return. TRADM I N. F I R2008 MUNICIPALITY Municipal Performance Measurement Program • 2008 RESULTS Storm Water ~. 2008 zoo? Zoos $1,524.53 $1,334.26 $1,301.92 Efficiency Measure Operating costs for urban storm water management (collection, treatment, disposal) per kilometre of drainage system. Objective Efficient urban storm water management. Notes 8r Key Factors for Understanding Results Contracted services in 2008 include catch basin cleaning and minor repairs. Contracted services in 2007 include catch basin cleaning only. For 2008, the number of catch basins used to calculate this category's performance measure has been refined from prior years' figures. Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. In 2006, the definition of kilometres of drainage system was redefined to eliminate connections; catch basins were retained. Reported by municipalities with a separate storm water system. SLC 91 3207 13 Financial Information Return. •' 2008 2007 200s $596.78 $548.94 $536.64 Efficiency Measure Operating costs for rural storm water management (collection, treatment, disposal) per kilometre of drainage system. Objective Efficient rural storm water management. Notes & Key Factors for Understanding Results Contracted services in 2008 include catch basin cleaning and minor repairs. Contracted services in 2007 include catch basin cleaning only. Formulas for all efficiency measures were changed in 2005 to improve the defnition of operating costs. In 2006, the definition of kilometres of drainage system was redefined to eliminate connections; catch basins were retained Reported by municipalities with a separate storm water system. SLC 91 3208 13 Financial Information Return. TRADM I N. F I R2008 MUNICIPALITY Municipal Performance Measurement Program .2008 RESULTS Parks and Recreation 2008 2007 2006 2005 $19.01 $18.07 $17.93 $16.10 Efficiency Measure Operating costs for parks per person. Objective Efficient operation of parks. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 7102 13 Financial Information Return. ~ • '• 2008 2007 2006 2005 $27.31 $24.78 $17.52 $15.63 Efficiency Measure Operating costs for recreation programs per person. Objective Efficient operation of recreation programs. Notes 8r Key Factors for Understanding Results It is important to note for this category (applicable to 10:3 and 10.4 also), that the costs and participation numbers are somewhat disjointed since the Newcastle and District Recreation Complex began incurring operating costs in July 2008 as the facility was readied for use. However, there was only one session of programming (Fall 2008). Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. This measure is based on total population, not the population participating in recreation programs. SLC 91 7202 13 Financial Information Return. I I TRADM I N. FI R2008 MUNICIPALITY Municipal Performance Measurement Program • 2008 RESULTS r • 2008 2007 2006 2005 $90.17 $81.83 $89.36 $86.49 Efficiency Measure Operating costs for recreation facilities per person. Objective Efficient operation of recreation facilities. Notes 8 Key Factors for Understanding Results It is important to note for this category (applicable to 10.2 and 10.4 also), that the costs and participation numbers are somewhat disjointed since the Newcastle and District Recreation Complex began incurring operating costs in July 2008 as the facility was readied for use. However, there was only one session of programming (Fall 2008). Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 7303 13 Financial Information Return. r • • ~ • • 2008 2007 $117.48 $106.61 Efficiency Measure Operating costs for recreation programs and recreation facilities per person (Subtotal). Objective Efficient operation of recreation programs and recreation facilities. Notes 8< Key Factors for Understanding Results It is important to note for this category (applicable to 10.2 and 10.3 also), that the costs and .participation numbers are somewhat disjointed since the Newcastle and District Recreation Complex began incurring operating costs in July 2008 as the facility was readied for use. However, there was only one session of programming (Fall 2008). Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. This measure represents a subtotal and is automatically completed when a municipality reports one or more efficiency measures for parks and recreation. SLC 91 7305 13 Financial Information Return. TRADM I N. FI R2008 MUNICIPALITY Municipal Pertormance Measurement Program .2008 RESULTS 2008 2007 2006 2005 2004 19 19 16 10 9 Effectiveness Measure Total kilometres of trails. SLC 92 7152 05 Financial Information Retum. 2008 2007 2006 2005 2004 .221 .225 .191 .123 .113 Effectiveness Measure Total kilometres of trails per 1,000 persons. Objective Trails provide recreation opportunities. SLC 92 7152 07 Financial Information Return. Notes & Key Factors for Understanding Results ~ •- 2008 2007 2006 379 379 377 Effectiveness Measure Hectares of open space (municipally owned). SLC 92 7155 05 Financial Information Return. 2008 2007 2006 4.412 4.485 4.506 Effectiveness Measure Hectares of open space per 1,000 persons (municipally owned). Objective Open space is adequate for population. SLC 92 7155 07 Financial Information Return. Notes 8 Key Factors for Understanding Results TRADM I N. FI R2008 MUNICIPALITY Municipal Performance Measurement Program .2008 RESULTS I ~ • •- • -• ~ 2008 2007 2006 2005 9,138.265 9,103.432 9,717.947 10,938.177 Effectiveness Measure Total participant hours for recreation programs per 1,000 persons. Objective Recreation programs serve needs of residents. Notes 8r Key Factors for Understanding Results Newcastle and District Recreation Complex opened to the public September 2, 2008. This 56,000 square foot facility offers a variety of programs from hip hop dance, guitar lessons, and aerobics to drop-in basketball. This measure was redefined in 2005 to exclude special events. The denominator of this measure is total population divided by 1,000 and does not represent the number of participants in recreation programs. SLC 92 7255 07 Financial Information Return. r ~~~' s 2008 2007 2006 32,128 26,375 25,910 Effectiveness Measure Square metres of indoor recreation facilities (municipally owned). SLC 92 7356 05 Financial Information Return. 2008 2007 2008 374.016 312.130 309.713 Effectiveness Measure Square metres of indoor recreation facility space per 1,000 persons (municipally owned). Objective Recreation facility space is adequate for population. In 2006, the measure for recreation facilities was split into a measure of indoor recreation facilities and a measure of outdoor recreation facility space. The new measures are defined as municipally owned facilities. SLC 92 7356 07 Financial Information Return. Notes & Key Factors for Understanding Results Newcastle and District Recreation Complex opened to the public September 2, 2008. This 56,000 square foot facility offers traditional swimming lessons and some aquatic programs unique to this facility. An insurance expense provision for the Newcastle and District Recreation Facility has also increased overall recreation facility expenditures. TRADMIN.FIR2008 MUNICIPALITY Municipal Performance Measurement Program .2008 RESULTS r • ~~~- - • 2008 2007 2006 3,179 3,179 1,841 Effectiveness Measure Square metres of outdoor recreation facility space (municipally owned). SLC 92 7359 05 Financial Information Return. 2008 2007 2006 37.008 37.621 22.006 Effectiveness Measure Square metres of outdoor recreation facility space per 1,000 persons (municipally owned). Objective Recreation facility space is adequate for population. In 2006, the measure of recreation facilities was split into a measure of indoor recreation facilities and a measure of outdoor recreation facility space. The new measures are defned as municipally owned facilities. SLC 92 7359 07 Financial Information Return. Notes 8< Key Factors for Understanding Results TRAD M I N. FI R2008 MUNICIPALITY Municipal Performance Measurement Program .2008 RESULTS Libraries zoos zoo? zoos zoos $32.73 $30.69 $28.29 $26:89 Efficiency Measure I Operating costs for library services per person. Objective Efficient library services. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 7403 13 Financial Information Return. • 2008 2007 2006 2005 $2.07 $1.97 $1.90 $1.90 Efficiency Measure Operating costs for library services per use. Objective Efficient library services. Notes & Key Factors for Understanding Results Formulas for all efficiency measures were changed in 2005 to improve the definition of operating costs. SLC 91 7404 13 Financial Information Return. TRADM I N. FI R2008 MUNICIPALITY Municipal Performance Measurement Program .2008 RESULTS 2008 2007 2006 2005 2004 15.830 15.613 14.867 14.139 16.194 Effectiveness Measure Library uses per person. Objective Increased use of library services. Notes & Key Factors for Understanding Results SLC 92 7460 07 Financial Information Return. • 2008 2007 2006 2005 2004 25.9% 27.8% 23% 16% 13% Effectiveness Measure Electronic library uses as a percentage of total library uses. Objective Better information on library usage. Notes & Key Factors for Understanding Results SLC 92 7461 07 Financial Information Return. • '• 2008 2007 2006 2005 2004 74.1 % 72.2% 77% 84% 87% Effectiveness Measure Non-electronic library uses as a percentage of total library uses. Objective Better information on library usage. Notes & Key Factors for Understanding Results SLC 92 7462 07 Financial Information Return. TRADM I N. FI R2008 MUNICIPALITY Municipal Performance Measurement Program .2008 RESULTS Land Use Planning .- zoos 2007 100% 100% Effectiveness Measure Percentage of new residential units located within settlement areas. Objective New residential development is occurring within settlement areas. Notes & Key Factors for Understanding Results As per provincial policy new residential units are located within settlement areas. SLC 92 8170 07 Financial Information Return. In 2007, the measure for the location of new development was redefined for greater accuracy. • ~ ~ •~' 2008 2007 2006 2005 2004 99.7% 100% 100% 100% 83.1% Effectiveness Measure Percentage of land designated for agricultural purposes which was not re-designated for other uses during the reporting year. Objective Preservation of agricultural land. Notes & Key Factors for Understanding Results Lands redesignated were for aggregate extraction which also meets Provincial objectives for resource management. Eventually when rehabilitation occurs the lands will be converted back to agriculture. SLC 92 8163 07 Financial Information Retum. TRAD M I N. FI R2008 MUNICIPALITY Municipal Performance Measurement Program • 2008 RESULTS • • ~ - • rig 2008 2007 2006 2005 2004 82.9% 83.1 % 83.1 % 83.1 % 83.1 Effectiveness Measure Percentage of land designated for agricultural purposes which was not re-designated for other uses relative to the base year of 2000. Objective Preservation of agricultural land. Notes & Key Factors for Understanding Results In 2003 major portions of Clarington were redesignated from agriculture to environmental protection to conform to the Oak Ridges Moraine Conservation Plan. In 2008 an aggregate extraction area was expanded. SLC 92 8164 07 Financial Information Return. • ~ •• 2008 2007 2006 2005 2004 61 0 0 0 3,861 Effectiveness Measure Number of hectares of land originally designated for agricultural purposes which was re-designated for other uses during the reporting year. Objective Preservation of agricultural land. Notes 8: Key Factors for Understanding Results Aggregate extraction area expansion of 61 hectares. SLC 92 8165 07 Financial Information Return. TRADM I N. FI R2008 MUNICIPALITY Municipal Pertormance Measurement Program .2008 RESULTS • ~r~ 2008 2007 2006 2005 2004 3,922 3,861 3,861 3,861 3,861 Effectiveness Measure Number of hectares of land originally designated for agricultural purposes which was re-designated for other uses since January 1, 2000. Objective Preservation of agricultural land. Notes & Key Factors for Understanding Results In 2003 major portions of Clarington were redesignated from agriculture to environmental protection to conform to the Oak Ridges Moraine Conservation Plan. In 2008 an aggregate extraction area was expanded SLC 92 8166 07 Financial Information Return. TRADM I N. FI R2008