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HomeMy WebLinkAbout2009-114THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2009-114 WHEREAS at their meeting held on July 13, 2009, the Council of the Municipality of Clarington adopted the recommendations contained in Report CSD-013-09; NOW THEREFORE THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: THAT the Mayor and Municipal Clerk are hereby authorized to execute, on behalf of The Corporation of the Municipality of Clarington and seal with the Corporation Seal, a Memorandum of Understanding between the Municipality of Clarington and the Clarington Older Adult Centre Board for the delivery of Partnership Programs THAT the agreement attached hereto as Schedule "A" forms part of this By-law. By-law read a first and second time this 13~' day of July, 2009. By-law read a third time and finally passed this 13th day of July, 2009. Municipality of Clarington, Community Services Department Clarington Older Adult Centre Board Memorandum of Understanding On Delivery of Partnership Programs June 16, 2009 Recognition The Clarington Older Adult Centre Board is a Board of Council and is mandated by Council to provide affordable, educational, recreational, physical and social programs, activities and events for Clarington older adults. Purpose The purpose of this memorandum is to provide the framework for the delivery of partnership programs between the Municipalits~ of Clarington, Community Services Department (CSD) and the Clarington Older Adult Centre Board (COAA). The aim of the partnership is to: • Extend the opportunity of participating in COAA programs to a wider segment of Clarington older adults ensuring the needs of .older adults in Clarington axe being met. • Promote and encourage COAA satellite development for the benefit of Clarington older adults, particularly those living outside Bowmanville, unable or not wishing to participate in the core Beech Centre, Bowmanville programs and activities. • Make efficient use of the CSD's promotional and registration capabilities to reach out to all Clarington older adults. • Increase- the use of available non prime (Mon-Fri gam-4pm} space within recreational facilities operated by the Community Services Department. Both parties acknowledge the benefits of the social interaction which is a central theme of the Beach Centre. For many COAA members this may be the prime reason for membership. Satellite programming will not replace this core function of the Beech Centre. Both parties also agree that the Partnership must avoid simply creating a parallel system for older adults in competition with regular COAA activities and membership. This would be non-productive and to the detriment of the C0.~1A. Likewise, CSD will refrain from independently initiating, creating, introducing general older adult programs and activities within their facilities that fit within the scope of the Partnership and/or that may "compete" with the CO~V~. The CSD will continue to develop adult recreation opportunities and will accept older adults into such programs if it is the desire of the participant. The CSD will continue to operate fitness and aquatic older adult programming in order to meet the needs of older adults who purchase fitness memberships with the Municipality of Clanington. CSD will provide for partnership programs: 1. Apre-determined schedule of weekly hours of non-prime time program space available at Community Services facilities to be negotiated annually. Locations will include Courtice Community Complex, South Courtice Arena, Garnet B. Rickard Recreation Complex, and Newcastle & District Recreation Complex along with any additional facilities that may fall under the management of the Community Services Department. 2. Basic furnishing/equipment (tables/chairs/flip charts etc.) 3. Basic program set up and clean up. 4. Program registration and promotion as available to the CSD. 5. One non prime rental per year fox the purpose of a fundraiser or special event at no cost to the COAA. COAA will provide for partnership programs: Qualified instructors and conveners who possess a satisfactory (to the Municipality) Criminal Reference/Vulnerable Sector Check (completed by a police service and updated annually) to provide direct program instruction or supervision for pay-as- you go activities. 2. All program supplies and equipment (other than tables and chairs). 3. Appropriate temporary on-site interior signage identifying the COAL program(s) subject to the approval of the CSD. Memorandum of Understanding on the Delivery of Partnership Programs (COAA) Page 2 of 4 Conditions: 1. Programs will be open to all Clarington older adult residents. 2. Program delivery will focus on older adult recreation programming. 3. Programs will be promoted in the Community Services Recreation & Leisure Guide and the COt1A will be identified as a partner in the provision of applicable programs. 4. The COi1A will be acknowledged as the program partner/provider in all promotional material. 5. Program registration will be conducted by CSD. 6. CSD will keep COAr1 appropriately informed on individual program registrations in a timely fashion. 7. Registration fees fox specific programs will be determined based on direct costs (instructor wages/supply costs) to operate the program, a 10% surcharge, and a minimum number of registrations. The established rate may include a nominal discount rate for CO_~t1 members. 8. Registration revenue less applicable taxes will be shared by the partners based on 80% to the CO ~ and 20% to the CSD. 9. The CO.~ will be responsible for all direct (instructor/convener wages and general operating supplies) costs associated with partnership programs. Furthermore, the COr1A is responsible for all recruiting, hiring, discipline and other .human resource responsibilities for staff to support these services. C011A employees or staff hired fox partnership programs axe not considered Municipal employees for any purpose. 10. For pre-registered programs, the CSD will forward the CO~~ portion of the total registration revenue to the CO~~~ by the end of the 4`h week of the program. 11. For "drop-in" or "pay-as-you go" programs, CSD will make remissions to the COr1A on a monthly basis. 12. An accounting procedure will be established (by the Municipality) acceptable to both parties to deal with all financial transactions. Memorandum of Understanding on the Delivery of Partnership Programs (COAA) Page 3 of 4 13. The COAA and the CSD will complete a joint annual review of program success, feedback and financials to ensure programs offered are meeting the community need and expectation and to ensure that programs offered are covering direct costs and any surplus revenue earned as a result of participation above the established minimums being equally shared between the C0.3A and the CSD to cover indirect expenses. 14. Either party may terminate this agreement with notice in writing. Where possible, termination should occur at the end of a program session. 15. Minor amendments to the Memorandum of Understanding can be made by staff upon agreement of both parties. „ll 1 ~, L ~~ ~V "~' c U Peter Evans, Clarington Older Adult Centre Board, President Angie arlison, Clarington Older Adult Centre Board, Executive Director Memorandum of Understanding on the Delivery of Partnership Programs (COAA) Page 4 of 4