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Leading the way
REPORT
OPERATIONS DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: JULY 6, 2009
Report #: OPD-007-09 File #:
Subject: 2009 WINTER BUDGET REPORT
Recommendations:
By-Law #:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
THAT Report OPD-007-09 be received for information.
Submitted b ~ r" ~'~'
Franklin Wu,
Acting Director of Operations
Reviewed by~ ° ""~"` -~. W ~
Franklin Wu,
Chief Administrative Officer
FW:kr
REPORT NO. OPD-007-09
BACKGROUND AND COMMENT:
PAGE 2
As of May 31, 2009 the Operations Department from January 15` to May 315`
incurred 3,529 hours of total overtime. The following is a comparison of overtime
costs for the same period over two years:
Year Over Time Hrs Double Time Hrs Lieu Time Hrs Total Hrs Cost
2008 2,681.5 1,686.5 1,381.5 5,749.5 $213,197.56
2009 1,420.5 1,109.0 999.5 3,529.0 $188,463.24
During the first four month period the Operations Department provided 44
responses, which included 14 full call outs. Please note in the following table the
total number of our responses for the 2009 winter season compared to the
previous three years:
YEAR JAN FEB MAR APR TOTAL
2006 19 18 9 0 46
2007 17 27 13 2 59
2008 19 27 18 0 64
2009 28 13 1 2 44
Spring clean up of winter sand has been ongoing since April 15f and was
completed by June 13tH
BUDGET:
For 2009 Council approved a winter maintenance budget of $1,665,500.00;
$150,000 for sidewalks and parking lots and a Senior Snow Clearing contract of
$85,000.
Winter Maintenance:
As of May 31, 2009, the following table illustrates the expenditures incurred.
Winter Control 2009 Budget 2009 Actual Variance
Plowing $ 336,000.00 $ 259,905.76 $ 76,094.24
Sanding/Salting $1,064,500.00 $ 677,044.34 $ 387,455.66
Winter Mtce Other $ 265,000.00 $ 336,722.06" ($ 71,722.06)
Total $1,665,500.00 $1,273,672.16 $ 391,827.84
CORPORATION OF THE MUNICIPALITY OF CLfARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A~ T (905) 263-2292 F (905) 263-4433
REPORT NO. OPD-007-09
PAGE 3
*The volume of snow created several problems including blind intersections in
areas such as Elgin Street, Lambs Road, Longworth'Bridge and at Arenas where
a contractor was hired to snow blow these areas. Services were also required
for clearing/flushing of frozen storm sewers and culverts.
In the BIA areas once there is an accumulation of 18" snow removal operations
are scheduled. There were eight snow removal operations during January and
February of 2009 compared to four snow removal operations for the same period
in 2008.
The following table illustrates the cost for BIA snow removal operations:
Location Total Removals Average Cost per
Removal Total
Bowmanville 5 $7,200.00 $36,000.00
Newcastle 2 $3,000.00 $ 6,000.00
Orono 1 $3,000.00 $ 3,000.00
The 2009 winter maintenance budget from January 1~ to May 31St actual
expenditure of $1,273,672.16 includes an estimated sand/salt end of season
inventory value of $95,979.00.
Sidewalk Snow Clearing Contract:
The total budget for this program in 2009 is $150,000.00 with an actual
expenditure of $89,363.00 as of May 31St
Senior Citizens and Physically Disabled Sidewalk Program
The total budget for this program for 2009 is $85,000.00 with an actual
expenditure of $27,491.00 as of May 31St
Below is a table of call-out statistics for this program from 2001 to April 2009:
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3Ag T (905) 263-2292 F (905) 263-4433
REPORT NO. OPD-007-09
PAGE 4
Call-Out Statistics
January February March April ovember December Total
2002 10 10 7 0 2 11 40
2003 23 14 11 4 1 6 59
2004 20 9 3 0 1 9 42
2005 11 5 9 0 5 10 40
2006 7 9 2 0 0 3 21
2007 12 12 6 1 2 12 45
2008 11 10 9 0 2 13 45
*2009 8 4 0 1 13
* A total of 13 full callouts for winter sidewalk maintenance to date in 2009.
CONCLUSION:
Staff will continue to provide storm updates to you throughout the fall and winter
and will report to Council in early 2010 on the costs of the 2009 winter
maintenance program.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A~' T (905) 263-2292 F (905) 263-4433