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Home My WebLink AboutEGD-024-09C~~I"1iI1~0II Leading the Way REPORT SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: July 6, 2009 ' `e ~"1~''`-~, ~ P a ~la-a9 Report #: EGD-024-09 File # By-law # Subject: HIGH STREET, FIRST STREET, THIRD STREET, FOURTH STREET, ROAD RECONSTRUCTION -PUBLIC INFORMATION CENTRE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-024-09 be received; 2. THAT Staff is proceeding to finalize the detail design and tender based on the information received at the Public Information Centre to meet the summer 2009 construction start schedule, and; 3. THAT all those who attended the Public Information Centre and who have contacted the Municipality as interested parties be informed of this report. Respectfully by, Submitted by: A. S. Cannella, C.E.T. Director of Engineering Services ASC/BMB/dv June 24, 2009 ewewed by: Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169 REPORT NO.: EGD-024-09 PAGE 2 1.0 BACKGROUND High Street, First Street, Third Street, and Fourth Street are classified as Local Roads in the Clarington Official Plan. The respective sections of roadway that are included in the road. reconstruction are shown in Attachment #1. This area of Clarington has been the subject of various pavement concerns by residents in the area and a Regional priority with respect to infrastructure. The reconstruction of First Street and Fourth Street has been approved in the 2009 Capital Budget and the reconstruction of Third Street and First Street has been included through the pavement rehabilitation item in the 2009 Capital Budget. 2.0 APPROACH To assess suitable construction measures of the project and to obtain local resident input into the design process, a Public Information Centre was held to present the project proposal. The public was notified of the meeting by newspaper advertisement, the Municipality's information board and website, and through circulation notices to those who are directly affecked by the proposed works. 3.0 INFORMATION CENTRE A Public Information Centre (PIC) was held on JWne 3, 2009 in Council Chambers. At the meeting the following documentation and plans were presented for discussion: • Existing road condition base plans, showing proposed road works with aerial photography as a background for the works; • Atypical road section for the urban design; • Photographs of existing pavement structure and residential entrances; • The full set of preliminary engineering drawings; • The tree inventory and assessment report; • An artist's rendition of the final product. REPORT NO.: EGD-024-09 PAGE 3 The meeting was well attended with approximately 30 residents in the area that appeared at the PIC and provided input. The register and comment sheets are on file within the Engineering Services Department and available for review. The design proposal presented was generally well received. The main concerns are listed below in bold accompanied by italicized commentary by our department providing further explanation; • Existing pavement condition is poor. o Reconstruction project will address this concern. • The sidewalk location is of concern to residents on either side of the street. Both in favour and opposed. o The sidewalk location is frxed north of Fourth St. on High St. Therefore in order to minimize the amount of potential pedestrian/vehicle conflicts, the sidewalk will continue to be in the same alignment minimizing crossings. • Existing drainage is poor. o The reconstruction project provides road drainage improvements for High St., First St., Third St. and Fourth St., as well as the abutting lands draining naturally to the road. Some residents of Prout Dr. also had concerns with drainage in their area. Although they may benefit from these works, the projects focus is on High St, First St., Third St., and Fourth St. • On street parking is of concern. Both in favour and opposing. o On street parking currently occurs. High St. is also a school bus route as observed in the field. It is prudent for the Municipality to continue allowing short term on street parking per the Municipal by-law and the demand established at the PIC. Emergency services also prefers a 6.Om unobstructed platform for larger equipment. In areas where the typical local road platform of 8.5m could not be accommodated due to site constraints (ie 15m ROW, utilities, etc) a 7.Om road platform is REPORT NO.: EGD-024-09 PAGE 4 proposed with a 1.5m paved shoulder. This will a!!ow for on street parking and will meet the intent of ~he by-law to allow additional width for emergency services vehicles ar~d a school bus route. • Landscaping losses such as trees, hedges, and shrubs. o The Municipality will replace all trees that are impacted by the works. Shrubs and hedges that are impacted within the road allowance will be transplanted on private property if possible with owner permission. Where transplanting is not possible, new plantings will be at the request of the homeowner. • Parking for the park on Fourth St is required. o This is beyond the scope of our road reconstruction however the Fourth St. pavement width of 8.5m will allow for on street parking to continue in this location. Some additional concerns related to the condition of Regional infrastructure and have been referred to the Region for comment. 4.0 DISCUSSION As a result of the Public Information Centre, detailed design will be finalized and design drawings and tender documents will be prepared for the project to target a spring tender call. This will allow Council the opportunity to consider the project for construction in summer of 2009. Attachments: Attachment No. 1 -Site Map Interested parties to be advised of Council's decision: T u m o N W E S BOWMANVILLE KEY MAP ' DRAWN BY: E.L. ~ DATE: June 24, 2009 REPORT EGD-024-09 ATTACHMENT NO. 1