HomeMy WebLinkAboutCOD-046-09C~~~~;~on REPORT
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CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE ,L
Date: June 22, 2009 Resolution #: ~/9~7 /SD~~
Report #: COD-046-09 File #: By-law #:ip
SUBJECT: CL2009-8, OLD SCUGOG ROAD RECONSTRUCTION AND DRAINAGE
IMPROVEMENTS, MILLVILLE AVENUE TO ORMISTON LANE,
HAMPTON
Recommendations:
It is respecttully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-046-09 be received;
2. THAT Cobourg Development Services, Cobourg, Ontario with a total bid in the
amount of $370,417.97 (Plus G.S.T.), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2009-8, be
awarded the contract for Old Scugog Road Reconstruction and Drainage
Improvements, Millville Avenue To Ormiston Lane, Hampton, as required by the
Engineering Department;
3. THAT funds required to cover the Municipality of Clarington's portion of this
project, in the amount of $496,000.00 (which includes $370,417.97 tendering,
design, contract administration, permit fees, utility relocations and contingencies)
be drawn from the following accounts:
Account# 110 32 330 83316 7401, 2007 & 2009 Old Scugog
Road Reconstruction and Drainage Improvements: $330,000.00
Account# 110 32 330 83212 7401, 2009 Pavement
Rehabilitation Program: $166,000.00
Total Funds Required: $496,000.00
REPORT NO.: COD-046-09
PAGE 2
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the
Clerk,to execute the necessary agreement be approved.
Submitted t`~-`~---=~
Y'
rie Marano, H.B.Sc., C.M.O.
Direc of Corpor Ser ices
.~
cy ayl' r, .B. ,
Director of Finance
Reviewed b~r~--~.~ ,~
ranklin Wu,
Chief Administrative Officer
MM/JB/km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-3379 F (905) 623-4169
REPORT NO.: COD-046-09
BACKGROUND AND COMMENT
PAGE 3
Tender specifications were provided by AECOM Canada Ltd. for the Old Scugog Road
Reconstruction and Drainage Improvements, Hampton, as required by the Engineering
Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per the letter from AECOM Canada Ltd., Schedule "B" attached.
The total project cost, including tender price of $370,417.97, design, contract administration,
permit fees, utility relocations and contingencies amounts to $496,000.00 The funds required
for the municipality's portion of the project cost is outlined in the memo from Engineering
Services and the letter from AECOM Canada Ltd. marked Schedule "B".
Funding for this project will be drawn from the Engineering 2007 and 2009 Old Scugog Road
Reconstruction and Drainage Improvements Account #110-32-330-83316-7401 in the amount of
$330,000.00 and the 2009 Rehabilitation Program, Account # 110 32 330 83212 7401 in the
amount of $166,000.00.
After further review and analysis of the bids by the Engineering Department, AECOM Canada
Ltd. and Purchasing, it was mutually agreed that the low bidder, Cobourg development
Services, Cobourg, Ontario be recommended for the contract for the Old Scugog Road
Reconstruction and Drainage Improvements, Hampton, Ontario. The low bidder has previously
performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation, queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
This report has been reviewed for recommendation by the Purchasing Manager, with the
appropriate departments ahd circulated as follows:
Concurrence: Director of Engineering
Attachments:
Schedule "A" - By-law
Schedule "B" -Memo from Engineering Services & Letter from AECOM Canada Ltd.
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2009-
Being a By-law to authorize a contract between the Corporation of the
Municipality of Clarington and Cobourg Development Services Inc.,
Cobourg, Ontario, to enter into agreement for the Old Scugog Road
Reconstruction and Drainage Improvements, Hampton
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS A5
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Cobourg Development Services Inc., Cobourg, Ontario, and
said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2009.
By-law read a third time and finally passed this day of , 2009.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
schedule "B"
i AECOM
AECOM
513 Division Streel, Cobourg, ON, Canada K9A SG6
T 905.372.2121 F 905.372.3621 www.aecom.com
June 15, 2009
Mr. A. S. Cannella, C.E.T.
Director, Engineering Services
The Municipality of Clarington
40 Temperance Street
BOWMANVILLE, ON L1C 3Aii
Dear Sir:
Project Number: 12-29693
Re: Old Scugog Road Reconstruction & Drainage Improvement, Hampton
Contract No. CL2009-8 (the "Contract")
Municipality of Clarington
Tenders for the above project were opened at the Municipal Offices on Wednesday, June 10, 2009 at
2:15 p.m. A list of the bids received is provided in the table below. All numbers are exclusive of GST.
BIDDER TOTAL BID
GST Excluded
COBOURG DEVELOPMENT SERVICES LTD. $370,417.97
COBOURG,ON
RON ROBINSON LIMITED $423,671.90
BOWMANVILLE, ON
AMBLER & CO. INC. $432,816.87
MISSISSAUGA, ON
DAGMAR CONSTRUCTION INC. $434,137.23
MARKHAM,ON
MONTGOMERY MACEWEN CONTRACTING $466, 847.71
GOODWOOD,ON
DAVE BOYLE EXCAVATING LTD. $503,856.70
BOWMANVILLE, ON
ALOIA BROS. CONCRETE CONTRACTORS LTD. $51D,641.45
TORONTO, ON
LAFARGE PAVING 8 CONSTRUCTION LIMITED $514,233.30 "
OSHAWA,ON
Extension Error
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Schedule "B"
Page 2
Municipally of Clarington
June 15, 2009
The Municipality of Clarington's Purchasing Department (the "Purchasing Department") reviewed all
bids to confirm compliance with the Clarington Purchasing By-Law, as noted above. AECOM Canada
Ltd. ("AECOM") has reviewed all bids deemed compliant by the Purchasing Department and
confirmed the bid values noted above. Cobourg Development Services Ltd. ("CDS") is the lowest
bidder. Its submitted tender has been reviewed and is compliant.
CDS has most recently completed Contract No. CL2008-12 for the Municipality of Clarington, which
AECOM provided Contract Administration. Quality of work .and adherence to standards was
satisfactory for this project. As requested by the Purchasing Department, references were checked
only for the lowest bidder. CDS has completed a number of similar scope projects including work for
the City of Belleville, Prince Edward County and the Municipality of Marmora and Lake. Staff
contacted for the three references provided stated that CDS completed the work to specification and
to their satisfaction.
The estimated costs for various project components, based on the low bid, are summarized in the
attached cost apportionment.
The low bid from Cobourg Development Services Ltd. is within the project budget, and based on the
refefences contacted regarding performance on previous projects in our opinion, the tender in the
amount of $370,417.97 (exclusive of GST) may be awarded to Cobourg Development Services Ltd. of
Cobourg, Ontario providing all other provisions of the Clarington purchasing by-law have been met.
Bid cheques or bid bonds shall be retained for CDS and Ron Robinson Limited, the second low
bidder, until the Contract has been executed.
Should you have any questions regarding this matter, please contact the undersigned.
Best regards,
AECOM Canada Ltd.
F-
Ron Albright, P/E/ng.
Project Manager; Community Infrastructure
ron. a l brig h t@aeco m. co m
RA:cs
Encl.
cc: Mr. Bruno Bianco, P. Eng., Manager, Infrastructure antl Capital Works, Municipality of Clarington (+encl.)
AECOM
(P ~Dep 1211 3~}B6WlCe,RSpul661.tlec)
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Schedule "B"
Leading the Way
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Bruno Bianco, P. Eng., Manager, Infrastructure & Capital Works
DATE: June 15, 2009
SUBJECT: Old Scugog Road Reconstruction
CL2009-8, 5800-8310-07114
CRC.OIdScugogRd.1
The Engineering Services Department has reviewed the recommendation provided by
AECOM Canada Ltd. ("AECOM") and offers the following comments.
In 2007 and 2009 the Municipality approved $10,000.00 and $320,000.00 respectively
for the reconstruction of Old Scugog Rd. as well as the 2009 Pavement Rehabilitation
Program that allocates funds to various roads. We concur with the recommendation to
award the contract to Cobourg Development Services Ltd. in the amount of $370,417.97
exclusive of G.S.T. for the road reconstruction project.
Due to past experiences on a similar projects, a contingency amount of approximately
10% is carried forward. Therefore, including design and tender fees as well as contract
administration fees, permit fees, and utility relocations, the Engineering Department
advises the following Municipal breakdown for the above referenced project:
Old Scugog Road 2009 Pavement
Reconstruction and Rehabilitation Program
Drainage Improvements
(2007&2009) Account Account
110 32 330 83316 7401 110 32 330 83212 7401
Total Project Value $330,D00.00 $166,000.00
Budget Amount $330,000.00 $166,000.00
Estimated Budget $0.00 $0.00
Sur lus/Deficit
Old Scugog Road Reconstruction scnedWe "B"
CL-2009-8 2 June 15, 2009
We recommend the report to Council move forward based on the above apportionments.
Attached for your files is the recommendation provided by AECOM. Should you have
any further questions, please feel free to contact the undersigned.
Regards,
Bruno M. Bianco, P. Eng.
Manager, Infrastructure & Capital Works
BMB:cd
Attachment
cc William McCrae, P. Eng., AECOM
Nancy Taylor, Director of Finance
i lEngAdmfniNc~c1CS <~^~t[3ianc ,CIdScugoaRd CL2009.08 c!oc
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379