HomeMy WebLinkAboutCOD-045-09Leading the way
~ ~ ~ REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 22, 2009
Resolution #: ~ 1` ~/'z`~ /
Report #: COD-045-09 File #: By-law #: o~ OC?~/ -~f'/~S
SUBJECT: CL2009-6, WEST BEACH ROAD BRIDGE RECONSTRUCTION
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD-045-09 be received;
THAT Aloia Bros. Concrete Contractors Ltd., Tgronto, Ontario with a total bid in
the amount of $204,112.80 (Plus G.S.T.), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2009-6, be
awarded the contract for West Beach Road Bridge Reconstruction as required
by the Engineering Department;
THAT funds required to cover the Municipality of Clarington's portion of this
project, in the amount of $267,500.00 (which includes tendering,. consulting and
contingencies) be drawn from the 2008 & 2009 Engineering Capital Account
#110-32-329-83333-7401;
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the
Clerk to execute the necessary agreement be approved.
Submitte y: ~ F "~- ~ Reviewed by~~ """ "~
Marie arano, H.B.Sc., C.M.O. Franklin Wu,
VVV Dire,~k~r of Corpolate S~Zrvices Chief Administrative Officer
Director of Fir
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-045-09
BACKGROUND AND COMMENT
PAGE 2
Tender specifications were provided by AECOM Canada Ltd. for the West Beach Road Bridge
Reconstruction, Bowmanville, Ontario as required by the Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per the letter from AECOM Canada Ltd., Schedule "B" attached.
The total project cost, including tender price of $204,112.80, design, project administration,
utility relocations and contingencies amounts to $267,500.00. The funds required for the
municipality's portion of the project cost is outlined in the memo from Engineering Services and
the letter from AECOM Canada Ltd. marked Schedule "B".
Funding for this project will be drawn from the Engineering 2008 and 2009 West Beach Road
Bridge Rehabilitation Account # 110-32-329-83333-7401 in the amount of $267,500.00
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
After further review and analysis of the bids by the Engineering Department, AECOM Canada
Ltd. and Purchasing, it was mutually agreed that the low bidder, Aloia Bros. Concrete
Contractors Ltd., Toronto, Ontario be recommended for the contract for the West Beach Road
Bridge Reconstruction, Courtice, Ontario.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation, queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
This report has been reviewed for recommendation by the Purchasing Manager, with the
appropriate departments and circulated as follows:
Concurrence: Director of Engineering
Attachments:
Schedule "A" - By-law
Schedule "B" -Memo from Engineering Services & Letter from AECOM Canada Ltd.
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2009-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Aloia Bros.
Concrete Contractors Ltd., Toronto, Ontario, to enter into
agreement for the West Beach Road Bridge Reconstruction,
Bowmanville, Ontario.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Aloia Bros. Concrete Contractors Ltd., Toronto, Ontario, and
said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2009.
By-law read a third time and finally passed this day of , 2009.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
Leading the Way
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Bruno Bianco, P. Eng., Manager, Infrastructure & Capital Works
DATE: June 15, 2009
SUBJECT: West Beach Road Bridge Reconstruction
CL2009-5, 5800-8310-08106
CSR.WestBeachBridge.1
The Engineering Services Department has reviewed the recommendation provided by
AECOM Canada Ltd. ("AECOM") and offers the following comments.
In 2008 and 2009 the Municipality approved $17,500.00 and $250,000.00 respectively
for the reconstruction of West Beach Rd Bridge. We concur with the recommendation to
award the contract to Aloia Bros. Concrete Contractors Ltd. in the amount of
$204,112.80 exclusive of G.S.T. for the bridge rehabilitation project. As indicated by one
reference and experienced through our 2009 Sidewalk Rehabilitation Project, Aloia Bros.
Concrete Contractors Ltd. is aggressive with extra work claims and will have to be
monitored closely.
Due to past experiences on similar projects, a contingency amount of approximately
7.5% is carried forward. Therefore, including design and tender fees as well as contract
administration fees, the Engineering Department advises the fallowing Municipal
breakdown for the above referenced project:
Pro ect Breakdown
Total Project Value $267,500.00
BudgeYAmount
West Beach Road Bridge Rehabilitation
(2008& 2009)
110 32 329 83333 7401 $267,500.00
Estimated Budget Surplus/Deficit $0.00
Additional Funding Required $0.00
Schedule "B"
West Beach Bridge
CL2009-6
June 15, 2009
We recommend the report to Council move forward based on the above apportionments.
Attached for your files is the recommendation provided by AECOM. Should you have
any further question, please feel free to contact the undersigned.
Regards,
Bruno M. Bianco, P. Eng.
Manager, Infrastructure & Capital Works
BMB:cd
Attachment
cc William McCrae, P. Eng., AECOM
Nancy Taylor, Director of Finance
I i_ <r ,. ~~u1~,.~; ^!~Q91E3iGarcr~GSF:'rVesBeacht~r~rie 1G~2G~ ~~ C6.uc:e
Schedule "B°
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379
Schedule "B"
~~ AECOM
AECOM
513 Division Street, Cobourg, ON, Canatla K9A SG6
T 905.372.2121 F 9D5.372.3621 www.aecom.com
June 15, 2009
Mr. A. S. Cannella, C,E.T.
Director, Engineering Services
The Municipality of Clarington
40 Temperance Street
BOWMANVILLE, ON L1C 3A6
Dear Sir:
Re: West Beach Road Bridge Rehabilitation, Bowmanville
Contract No. CL2009-6 (the "Contract")
Municipality of Clarington
Project Number: 12-29732
Tenders for the above project were opened at the Municipal .Offices on Monday, May 25, 2009 at
2:15 p.m. A list of the bids received is provided in the table below. All numbers are exclusive of GST.
BIDDER TOTAi t3ID
(tiST`F_xetuded)
Aloia Bros. Concrete Contractors Ltd., Toronto, ON $204,112.80
Heritage Restoretion Inc., Uxbridge, ON $242,232.49 "
Clearwater Structures Inc., Ajax, ON $264,546.70
Bob Hendricksen Construction Ltd., Port Perry, ON $273,421.40
Carlington Construction Inc., Carlisle, ON $277,356.20
Marbridge Construction Ltd., Mississauga, ON $280,734.00
Elirpa Construction & Materials Ltd., Pickering, ON $291,048.64
Miller Paving Ltd., Whitby, ON $343,433.48'
G.C. Romano Sons (Toronto) Ltd., Vaughan, ON $349,371.80
"Extension Error
The Municipality of Clarington's Purchasing Department (the "Purchasing Department") reviewed all
bids to confirm compliance with the Clarington Purchasing By-Law. AECOM Canada Ltd. ("AECOM")
has reviewed all bids deemed compliant by the Purchasing Department and confirmed the bid values
(P?M01 r21182B71SCdresp~ZlB1~.MC)
Schedule "B"
Page 2
Municipality or Clarington
June 15, 2009
noted above. Aloia Bros. Concrete Contractors Ltd. ("Aloia") is the lowest bidder. Its submitted
tender has been reviewed and is compliant.
Aloia Bros. Concrete Contractors Ltd. has completed several projects for the Municipality of
Clarington in recent years in which AECOM has provided Contract Administration including CL2006-
24, the 2006 Sidewalk Rehabilitation Contract. Quality of work and adherence (o standards was
satisfactory for this project. There were issues with regard to the time required to resolve
deficiencies, but they were resolved eventually. As requested by the Purchasing Department,
references were checked only for the lowest bidder. Aloia has completed a number of similar valued
projects including work for the Town of New Tecumseth, City of Brampton and Town of Markham.
Staff contacted for the three references provided stated that Aloia completed the work to specification
and to their satisfaction. One reference did note that they received a high number of extra work
claims from Aloia resulting in added costs to review and resolve claims. In our opinion, the issues
raised by the negative reference can be mitigated through a stringent contract administration and site
inspection program. As none of the references could provide any information regarding Aloia's
experience as it relates to construction of sidewalk on bridges and minor bridge rehabilitation, and
due to the sensitive nature of traffic control and environmental protection associated with such
projects, AECOM requested that Aloia provide additional information related to their planned
approach to these issues, should they be awarded the contract. Aloia provided sufficient detail in
their response to confirm their contractual obligations to these issues should they be awarded the
contract.
Estimated costs for various project components, based on Aloia Bros. Concrete Contractors Ltd.'s bid
are summarized as follows:.
Low Bid (excluding GST) $204,112. BD
Project Costs (2008 ~ 2009)
Preliminary & Detailed Design, Approvals, $ 48,000.00
Tendering & Contract Administration
Contingencies $ 15,387.20
Total Project Costs $267.500.00
2008 Budget Amount $ t7,500.00
2009 Budget Amount $250,000.00
Budget Surplus /Deficit $ 0.00
The low bid from Aloia Bros. Concrete Contractors Ltd. is within the project budget and, in our
opinion, based on the references contacted regarding pertormance on previous projects, the tender in
the amount of $204,172.80 (exclusive of GST) may be awarded to Aloia Bros. Concrete Contractors
Ltd. of Toronto, Ontario, subject to all provisions of the Clarington Purchasing Bylaw being met.
tr:,oea,a,azoras,~a.ew~ae,~omi ~ AECOM
Schedule "B"
Page 3
Municipality of Claring[on
June 15, 2DD9
Bid Cheques or Bid Bonds shall be retained for Aloia and Heritage Restoration Inc., the second low
bidder, until the Contract has been executed.
Should you have any questions regarding this matter, please contact the undersigned.
Best regards,
AECOM Canada Ltd.
~~-/
on Albright, P. Eng.
Project Manager, Community Infrastructure
ron.albrig ht@aecom. com
RA:pc
cc:. Mr. Bruno Bianco, P. Eng., Manage', Infrastructure and Capital Works, Municipality of Clarington
,P:e.,,,~„~.~r,~o~..,~~,r,ao~, ~ AECOM