HomeMy WebLinkAboutCOD-044-09C.~~I"1ii1~t011
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE !] / L4
Date: June 22, 2009 ~LaC~I u-~-~DYI~~J~A~'7 0 ~~
Report #: COD-044-09 File # By-law #
Subject: FABRICATED FURNITURE FOR NEWCiASTLE BRANCH LIBRARY
Recommendations:
It is respectfully recommended that the General Purpose and Administrative Committee
recommend to Council the following:
1. THAT Report COD-044-09 be received for information;
2. THAT the decision to place the order with AC Custom Woods Inc., Vaughan, for
fabricated furniture be endorsed.
Submitted /~ ~7~ _ r ""-''~-~
y~ ~ "~~ `y Reviewed by.
rie Marano, H.B.Sc., C.M.O. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
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REPORT NO.: COD-044-09
PAGE 2
BACKGROUND AND COMMENT
1.0 Backcround
A Quotation was issued for the supply and installation of fabricated furniture for the new
Newcastle Branch Library. Quotation Q2009-23 was advertised on the Municipality's website.
Seven (7) companies picked up the quotation documents. Four (4) submissions were received
however Nine to Five of Bowmanville submitted a no bid. The three companies who provided
pricing for this quotation are as follows:
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AC Custom Woods Ina
Vaughan, ON $ 79,451.28
Penwood Custom Woodwork
Concord, ON $105,000.00
Alwood Cabinetry Manufacturing
Downsview, ON $146,955.00
The submissions were reviewed by Purchasing Services, the Architect, Project Manager and
Library representative. The recommendation of the group was to award to AC Custom Woods
Inc., Vaughan, Ontario being the lowest compliant bidder. Due to the tight deadline as to when
the furniture is required as well as the long lead-times of 6-7 weeks the award was made to AC
Custom Woods Inc. for delivery the week of August 3rtl. This report is being provided to Council
for information purposes and seeking endorsement of the expedited order.
2.0 Budaet
Funding required to complete this project will be drawn from Newcastle Branch Library 2008
Capital Account #110-42-440-85510-7401, and the project is within budget.
This report has been reviewed for recommendation by the Purchasing Manager.