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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 15, 2009 I~esalLA~izann~e Pfl-~-~~IJ~o~
Report #: COD-042-09 File # By-law #
Subject: Ontario Realty Corporation, Lease Expiry -132 Church Street,
(Court room)
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-042-09 be received;
2. THAT staff be authorized to proceed with discussions with the John Howard Society and
Community Living Oshawa/Clarington with a view to expanding the their current leased
space and planning the required lease hold improvements contemplated to
accommodate the longer term needs of both organizations; and
3. That staff report on the results of the discussions with the John Howard Society and
Community Living and provide an outline of the proposed lease hold improvements with
an estimate of costs, as appropriate, to be borne by the tenant and possible timing.
Submitted by:
16farie Marano, H.B.sc., c.M.v
Director of Corporate Services
Reviewed by: ~^"~--~- ~" ~
Franklin Wu,
Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-3379 F (905) 623-4169
REPORT NO.: COD-042-09
1. BACKGROUND
PAGE2
1.1. At their meeting of June 13, 2008 Council approved an extension of the Ontario Realty
Corporation Lease for Courtroom #1 located at 132 Church Street, for Period of one
year. At the time of the approval it was indicated that the lease extension was for a
period of one year with a with a maximum usage rate of thirty days. Extra days, if
needed would be paid at a per diem rate established in the agreement.
1.2. During the current and the previous lease the courtroom was not used by the Province
and space sat vacant.
1.3. Ontario Realty Corporation has advised that they will not be looking for an extension of
the lease for 2009.
2. FINANCIAL
2.1. The current lease provided annual revenue of $5,400.00 with a provision for a per diem
rate of $175.00 if the courtroom was used in excess of the thirty days provided in the
lease.
3. CONCLUSION
3.1. With the conclusion of the Ontario Realty Corporation lease the space (approximately
4,127 square feet) is now available for other uses. To this end, the John Howard
Society and Community Living have expressed an interest in expanding their space to
accommodate expanding and new programs.
3.2. In view of the interest expressed by the two agencies, staff is recommending that the
opportunity to increase the lease space be considered and staff be authorized to enter
into discussions to determine the requirements for lease hold improvements to facilitate
improved usage and accessibility of the facility.
3.3. On conclusion of the discussions a report to Council will be provided outlining the
proposed changes in space requirements, the changes in the lease rates and the
estimates for lease hold improvements. It is the intention to have all appropriate costs
borne by the tenant, should Council approve the proposed expanded use and
improvements. The tenants are anticipating a Trillium grant to assist in the renovations.
Any financial recommendation will be contingent on successful grant application.
REPORT NO.: COD-042-09 PAGE 3
3.4 This report has been reviewed for recommendation by the Purchasing Manager, with the
appropriate departments and circulated as follows for:
Concurrence: Director of Operations
Information: Director of Finance.