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HomeMy WebLinkAbout05/25/2009Clarington Leadm5 the Wrzy General Purpose and Administration Committee Minutes May 25, 2009 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 25, 2009 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Also Present: Acting Chief Administrative Officer, M. Marano Internal Auditor, Finance Department, L. Barta (left the meeting at 2:05 p.m.) Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Deputy Treasurer, Finance Department, L. Gordon (arrived at the meeting at 2:05 p.m.) Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Later in the meeting Councillor Novak stated a pecuniary interest with regards to Report PSD-047-09. ANNOUNCEMENTS Councillor Trim announced the following events he attended this past week: • On Saturday May 23, 2009 the conclusion to the Public Works Week was held which was hosted by the Durham Region. These events where held at the Water Control Pollution Plant on Consumers Drive and at the Courtice Water Pollution Plant. Each event was very successful and well-attended. • 25th Anniversary Celebration of Theatre Dance Academy was held at the Bowmanville High School. General Purpose and Administration Committee Minutes Mav 25, 2009 Councillor Woo announced the following events: • He along with Councillors Novak, Hooper and Foster, on Thursday May 14, 2009 attended the Courtice Rotary -Paul Harris Fellowship Award Dinner where some of the following local individuals were recognized: Dan Carter, Bruce Rutherford, Mary Wilcox, and Karen Fedato. He also noted that Ms. Fedato will be leaving the Clarington Board of Trade. He and Councillor Hooper attended a celebration of a local business where a 80,000 Ib hydraulic lift was built and will soon be shipped to Kuait. Councillor Woo thanked the owner, staff of the business, and Clarington Board of Trade, stating this is an economic positive for the Municipality of Clarington. Mayor Abernethy, on behalf of the Committee members, extended condolences to Councillor Hooper and his family on the passing of his father. Councillor Hooper announced that he will be attending the DREN Award Celebrations tonight at Tosca Hall. These awards are for local business who have provided exceptional service to individuals with accessibility issues. Councillor Hooper informed the Committee that on Saturday May 30~h Archibalds will be hosting their 10~h Annual Food and Wine Festival. There are still tickets available and the cost is $10.00 in advance and $12.00 at the door. He would like to see the Clarington Board of Trade recognized for all the efforts they have put forward in promoting the Municipality of Clarington. Councillor Novak announced the following events from this past week: • On Thursday, May 2151, she attended Bethesda House 7~h Annual Dinner/Auction at the Clarington Beech Centre, stating this was a well attended event. She attended the Public Information Centre regarding Energy-From-Waste stating this was a well attended event. Councillor Foster acknowledged the great group of people associated with the Courtice Rotary Club and all the hard work they have done. Mayor Abernethy announced that he and his wife attended the award ceremony where local resident John Schoonderbeek was one of 12 recipients from across Canada to receive the award for Pitch-In Canada, presented by the Governor General of Canada. He stated that Mr. Schoonderbeek walks between 8 and 9 kilometres each day and picks up garbage from the road side and sidewalks which he either recycles or disposes. -2- General Purpose and Administration Committee Minutes May 25, 2009 MINUTES Resolution #GPA-353-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 4, 2009, be approved. CARRIED There were no presentations scheduled for this meeting. DELEGATIONS Brad Arbour provided the Committee with an update on the Youth Centre located at the Old Firehall, 132 Church Street in Bowmanville. Mr. Arbour informed the Committee the Youth Centre got its start in 1998 as a result of initiating youth programming in the Clarington area. This Youth Centre provides after-school activities for youths such as: food programs, recreation, online computer access, summer camps, day trips, and volunteer opportunities. He stated the Youth Centre is adult supervised at all times in order to promote a safe, healthy and pro-social environment for all who use the facility. He provided the Committee with attendance statistics for 2008 stating over 300 different youth visited the centre which is an average of over 19 per night. He thanked the Municipality of Clarington for their continued support. As well, the centre receives support from other sponsors such as the John Howard Society, Ontario Power Generation, Archibalds Estate Winery as well as other local businesses. He noted the current funding allows for the Youth Centre to be open Monday through Thursday from 3:00 p.m. to 8:00 p.m. Mr. Arbour reviewed the fundraising efforts of the Youth Centre highlighting the Annual Battle of the Bands, provision of the Durham Golf Guides, Great Balls of Fire Charity Golf Tournament, many barbeques and street events, and the upcoming hockey tournament. The Committee was advised of the events the Youth Centre is able to provide through the sponsorships and fundraising events which include the F.L.A.R.E Project, trip to Wonderland and the Science Centre, Paintball excursion, attendance to a We Will Rock You performance and their Christmas Dinner. He noted the age of youths using the Centre, at this time appears to be younger, but changes in cycles as the youths grow older and continue to attend the centre. Jennifer Paczesny was called but was not in attendance. Richard Ward addressed the Committee regarding his recent property standard situation. Mr. Ward informed the Committee two weeks ago he requested copies of the Official Plan and Rezoning applications made by Tim Hortons and McDonald's located along Hwy 35/115. He feels this request resulted in the By-law Division ordering a property clean-upon his property located in Orono. This clean-up resulted in four -3- General Purpose and Administration Committee Minutes May 25, 2009 vehicles being removed, all of which were licenced to him. He informed the Committee that he has filed a criminal complaint with the police and he requested that the By-law Officers attend the property of the company hired by the Municipality of Clarington to perform the clean-up and take pictures, as he feels this company is in violation of the property standards for which he was sited. Mr. Ward stated he feels victimized by the process and he requested that the Committee direct staff to return his vehicles to him. Mr. Ward asked that Council investigate his concerns. Robert MacDonald addressed the Committee regarding proposed development on Lots 27 & 28 Clarke Township, Concession 2. Mr. MacDonald expressed concerns regarding the intent of open houses stating he felt they were held to inform the public of the proposals and to address public concerns. He has learned since attending the public house of two buried streams on the proposed site stating the proponent is aware of these streams as discussions have taken place between the proponent, the Municipality of Clarington and the Ganaraska Region Conservation Authority. Mr. MacDonald questioned why the existences of these streams were not mentioned at the open house. Mr. MacDonald would like to see these streams protected and requested that Council force the proponent to daylight the two streams and have staff perform a watershed study prior to approving the request of the applicant of the proposed development. He feels this development could have an adverse affect on property taxes of the existing residents of Clarington as the result may have the residents subsidizing the developers. Richard Ward addressed the Committee regarding his request from 1996 for Official Plan Designation and Rezoning of his property. Mr. Ward still does not understand why his request was denied. He informed the Committee he previously requested copies of the rezoning for the McDonald's and was advised by staff in the Planning Department the records were destroyed. However, he recently requested these documents again and has now been told the Director of Planning Services must review the documents first before releasing them. Mr. Ward now believes that the records are being modified and manufactured to satisfy his request. He expressed concerns as to whether the rezoning by-laws for the McDonalds and Tim Hortons were complete stating these may have been manufactured. Councillor Foster chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Intention to Proceed with Future Highway Closure to Close a Portion of an Unopen Road Allowance Situated in Lot 27, Broken Front Concession in the Former Township of Clarke Report: EGD-020-09 No one spoke in opposition to or support of Report EGD-020-09. -4- General Purpose and Administration Committee Minutes May 25, 2009 Dan Strike was present on behalf of the Applicant to address any concerns or questions raised at today's meeting. There were no questions or concerns raised regarding Report EGD-020-09. Councillor Novak chaired this portion of the meeting. (b) Subject: Application to Amend the Clarington Zoning By-law 84-63 Applicant: 564069 Ontario Ltd. Report: PSD-046-09 Paul Wirch, Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-046-09. Alan Kirby, President of the Newcastle District Heritage Society, spoke in opposition to the recommendations contained in Report PSD-046-09. Mr. Kirby would like to see the two buildings currently on the proposed site be preserved as they are an example of early block design. He has no objections to the buildings being moved to another location if they are not able to be used at the present site. He stated the location of the building is not significant, it is the buildings themselves that hold significance to the heritage of Newcastle. No one spoke in support of Report PSD-046-09 Glen Genge, DG Biddle and Associates was present on behalf of the applicant to address any questions or concerns raised at today's meeting. Mr. Genge informed the Committee that the applicant has no intention of demolishing the buildings and is sensitive to the heritage concerns and is currently trying to find an alternate location for the existing two buildings. The costs of relocating these buildings has to be taken into consideration, therefore the applicant is looking into the option of converting the buildings into commercial space to be used by tenants such as a doctor's office or for a business development similar to those located at Pearson's Lane in Whitby. It is the applicant's intent to use all of land for commercial purposes. Mr. Genge informed the Committee the applicant's requirement for additional parking is the main problem and he is currently reviewing alternate options with the applicant and Sobeys. The applicant is currently in the process of obtaining the road allowance behind the two buildings mentioned in Report PSD-046-09 and will look at the feasibility of the alternate options. (c) Subject: Clarington Sign By-law Review Report: PSD-051-09 Martin Rendl, Martin Rendl Assoiciates provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-051-09. Mr. Rendl highlighted the by-law review process and the proposed changes and regulations. -5- General Purpose and Administration Committee Minutes May 25, 2009 Dave Davidson spoke in opposition to the recommendations contained in Report PSD-051-09. Mr. Davidson stated advertising is necessary to have a successful business but feels the proliferation of signage is not the answer. He expressed concerns over the number of signs currently located on Hwy 57 and Waverly Road and along Hwy 57 and Longworth Avenue. He would like to see the Municipality of Clarington obtain inventory on the number of sign permits issued stating the visual aspects contribute to the character of the community. He stated the increase of days to the Election signs should be denied and for the number of days to be decreased not increased. Daryl McMasters owner of Little Caesar's Pizza, Bowmanville expressed concerns with some of the recommendations contained in Report PSD-051-09. He stated the limitation placed on the size of banners is unreasonable and he questioned why he could not have banners shaken by employees, but other locations within the Municipality of Clarington could. He informed the Committee his establishments has laid off 16 youths due to the restrictions on banner shaking. In response to Councillor Poster's enquiry, Mr. McMasters confirmed he would like to see the length of time regarding signage for municipal elections remain unchanged (ie. Six (6) weeks). Jill Cooke, Forsey Signs, spoke in opposition to the recommendations contained in Report PSD-051-09. Ms. Cooke stated she does not have an issue with the proposed changes to the by-law. She would like to see the usage of fluorescent lettering on signs denied and she does not agree with the grandfathering of signage that does not look good. Most mobile signs are put in areas at the customers' requests and she would like to see this issue addressed in the by-law and enforced. Ms. Cooke informed the Committee the appearance of signs needs to be addressed especially within the heritage areas. Ms. Cooke stated the signage for elections should be allowed 20 days before the mail-in date starts and if no mail-in voting takes place the six (6) week status should remain. She would like to see the multiple signs along roadways addressed and have standard sizing implemented for mobile signs which is currently 4' x 8', stating anything larger impedes one's view. Ron Cooke, Forsey Signs spoke in opposition to the recommendations contained in Report PSD-051-09. Mr. Cooke stated most small community-based businesses cannot afford advertising in the newspaper and rely on signage. He requested the Committee to consider who would be hurt by the changing of the sign By-law. Mr. Cooke informed the Committee he is in favour of the recommendations for designated areas for signs to be posted. No one spoke support of Report PSD-051-09. -6- General Purpose and Administration Committee Minutes Mav 25. 2009 Resolution #GPA-354-09 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT the Committee recess for ten minutes. CARRIED The meeting resumed at 12:10 p.m. PLANNING SERVICES DEPARTMENT APPLICATION BY 564069 ONTARIO INC. TO REZONE TWO PROPERTIES ON BEAVER STREET (NEWCASTLE) FOR COMMERCIAL USE Resolution #GPA-355-09 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-046-09 be received; THAT the application continue to be reviewed by Staff to address outstanding issues and any concerns raised at the Public Meeting; and THAT all interested parties listed in Report PSD-046-09, any delegations, and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED Resolution #GPA-356-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-047-09 be referred to the end of the Planning portion of this meeting. CARRIED PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT A 9-HOLE GOLF COURSE AND CLUBHOUSE BUILDING (STONEHENGE GOLF CLUB) - 3033 TAUNTON ROAD, FORMER TOWNSHIP OF DARLINGTON APPLICANT: TUNNEY PLANNING Resolution #GPA-357-09 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report PSD-048-09 be received; -7- General Purpose and Administration Committee Minutes May 25, 2009 THAT the rezoning application submitted by Tunney Planning, be approved and that the proposed Zoning By-law contained in Attachment 3 to Report PSD-048-09, be passed; and THAT all interested parties listed in Report PSD-048-09 and any delegations be advised of Council's decision. CARRIED AMENDMENT NO. 67 TO THE CLARINGTON OFFICIAL PLAN APPLICANT: 1559306 ONTARIO LTD. PART LOT 20, CONCESSION 5, FORMER TOWNSHIP OF DARLINGTON NORTHEAST CORNER OF TAUNTON ROAD AND HOLT ROAD Resolution #GPA-358-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-050-09 be received; THAT Amendment No. 67 to the Clarington Official Plan as shown on Attachment 2 to Report PSD-050-09, be adopted and the necessary By-law contained in Attachment 3 to Report PSD-050-09, be passed and that the Amendment be forwarded to the Regional Municipality of Durham for approval; THAT the Regional Municipality of Durham Planning Department be forwarded a copy of PSD-050-09; and THAT all interested parties listed in Report PSD-050-09 and any delegation be advised of Council's decision. CARRIED CLARINGTON SIGN BY-LAW REVIEW Resolution #GPA-359-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-051-09 be received; THAT the draft Sign By-law contained in Attachment 6 to Report PSD-051-09 continue to be reviewed to address any concerns raised at the Public Meeting; and THAT all interested parties listed in Report PSD-051-09 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motion) -$- General Purpose and Administration Committee Minutes May 25, 2009 Resolution #GPA-360-09 Moved by Councillor Trim, seconded by Councillor Foster THAT the draft Sign By-law, contained in Attachment 6 to Report PSD-051-09, be amended to retain the existing provisions of six (fi) weeks pertaining to the duration permitted for election signs to be posted. CARRIED The foregoing Resolution #GPA-359-09 was then put to a vote and carried as amended. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 14, 2009 Resolution #GPA-361-09 Moved by Councillor Woo, seconded by Councillor Foster THAT Report PSD-052-09 be received; THAT Council concurs with the decision of the Committee of Adjustment made on April 16, 2009, for applications A2009-0008 and A2009-0009, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council does not concur with the decision of the Committee of Adjustment made on May 14, 2009 for application A2009-0010 and authorizes staff to appeal the decision to the Ontario Municipal Board. CARRIED SALE OF SURPLUS PROPERTY 97 POTTERS LANE, ENNISKILLEN Resolution #GPA-362-09 Moved by Mayor Abernethy, seconded by Councillor Woo THAT Report PSD-053-09 be received; THAT a By-law be passed to confirm and ratify the realty services agreement between the Municipality of Clarington and Ryan Realty Services Ltd; -9- General Purpose and Administration Committee Minutes May 25, 2009 THAT a By-law be passed to ratify and confirm the Agreement of Purchase and Sale between the Municipality and Mark Gerald Gerrits and Kimberly Ann Gerrits including the payment of commission to Ryan Realty Services Ltd. as provided in the Agreement on its completion, provided the Agreement is modified as provided in Report PS D-053-09; THAT a By-law be passed to authorize the sale and transfer of the lands identified as Block 30, Plan 10M-775, Part Lot 18, Concession 7, former Township of Darlington. 97 Potters Lane, Enniskillen; THAT the net proceeds from the sale of the surplus property be deposited into the Municipal Land Acquisition Reserve Account; and THAT staff and the Municipality's Solicitor be authorized to take all necessary actions to complete the transaction. CARRIED Mayor Abernethy chaired this portion of the meeting. Councillor Novak stated that she has a pecuniary interest with respect to Report PSD-047-09 as the property mentioned in this Report is in close proximity to her property. Councillor Novak refrained from discussions and voting on this matter. GENERAL AMENDMENT TO ZONING BY-LAW 84-63 REGARDING AGGREGATE EXTRACTION AREAS, REQUIREMENTS FOR GARAGE WIDTHS AND SCHEDULE BOUNDARIES Resolution #GPA-363-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-047-09 be received; THAT the application to amend the Municipality of Clarington Zoning By-law 84-63, as amended, be approved and that the by-law as contained in Attachment 4 to Report PSD-047-09, be passed; THAT the by-law, as contained in Attachment 5 to Report PSD-047-09, be approved in principle and brought forward for Council's approval upon confirmation from the Ministry of Natural Resources that the Aggregate licence registered to the owner of the Coombes Pit has been surrendered; THAT the Region of Durham Planning Department and the Municipal Property Assessment Corporation be forwarded a copy of Report PSD-047-09 and Council's decision; and -10- General Purpose and Administration Committee Minutes May 25, 2009 THAT all interested parties listed in Report PSD-047-09 and any delegations be advised of Council's decision. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 2009 Resolution #GPA-364-09 Moved by Councillor Trim, seconded by Councillor Novak THAT Report EGD-019-09 be received for information. CARRIED PROPOSAL TO CLOSE AND CONVEY AN UNOPEN ROAD ALLOWANCE SITUATED IN LOT 27, BROKEN FRONT CONCESSION, FORMER TOWNSHIP OF CLARKE (BARR SUBDIVISION-BOND HEAD) AND RELEASE OF INTEREST IN THE CLARKE AND BOND STREET ROAD ALLOWANCES Resolution #GPA-365-09 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report EGD-020-09 be received; THAT the road allowance situated in Lot 27, Broken Front Concession, further identified as Part 2 on Registered Plan 40R-25566 be closed and declared surplus; THAT the applicants pay the land value of $63,000.00 as well as all legal and other financial costs associated with the transaction after which the road allowances will be conveyed to Barr's Developments Ltd.; THAT Barr's Developments Ltd. pay the Municipality $42,000 plus the payment of all outstanding legal invoices relating to this matter in exchange for a release of interest from the Municipality for the Clarke and Bond Street road allowances; THAT the Mayor and Clerk be authorized to execute a release of interest pertaining to the Clarke and Bond Street road allowances to Barr's Development Ltd., to the satisfaction of the Director of Engineering Services and the Municipal Solicitor; THAT Council pass the necessary by-laws to implement the recommendations of Report EGD-020-09; and -11- General Purpose and Administration Committee Minutes Mav 25, 2009 THAT Barr's Developments Ltd. be advised of Council's decision. CARRIED INTERSECTION IMPROVEMENTS AT BEAVER STREET AND KING AVENUE, NEWCASTLE Resolution #GPA-366-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report EGD-021-09 be received; THAT improvements consisting of the construction of bump outs at the intersection of Beaver Street and King Avenue, Newcastle be approved; and THAT funding in the amount of $35,000 be transferred from the unspent funds from the 2009 Capital Sidewalk Replacement Unspecified project to the intersection improvements project at Beaver Street and King Avenue, Newcastle. CARRIED MILL STREET PEDESTRIAN TUNNEL CONSTRUCTION STATUS -NEWCASTLE VILLAGE Resolution #GPA-367-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report EGD-022-09 be received; THAT the Canadian National Railway be advised that the Municipality endorses the Cost Sharing Alternative A, consisting of a capital contribution towards the construction costs of the Mill Street Pedestrian Tunnel. In exchange the Municipality agrees to be responsible for the maintenance of the Mill Street Pedestrian Tunnel; THAT the Municipality enter into an agreement with the Canadian National Railway for the construction of the Mill Street Pedestrian Tunnel, containing provisions for the implementation of a cost sharing component as outlined in Alternative A detailed within Report EGD-022-09; THAT the Mayor and Clerk be authorized to execute the agreement with the Canadian National Railway in a form satisfactory to the Municipal Solicitor; THAT the by-law attached to Report EGD-022-09 authorizing the Mayor and the Clerk to execute the proposed Agreement be forwarded to Council for approval; and . 1Y _ General Purpose and Administration Committee Minutes May 25, 2009 THAT a copy of Report EGD-022-09, as well as Council's decision be forwarded to the Canadian Transport Agency, Transport Canada and the Canadian National Railway. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT -MARCH AND APRIL 2009 Resolution #GPA-368-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report ESD-008-09 be received for information. CARRIED Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT SCHEDULE OF RATES AND FEES 2009/10 - 2010/2011 Resolution #GPA-369-09 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Report CSD-010-09 be received; and THAT Council approve the Rates and Fees Schedule (attached to Report CSD-010-09) for the two (2) year period, September 1, 2009 -August 31, 2011. CARRIED JUNE IS RECREATION AND PARKS MONTH Resolution #GPA-370-09 Moved by Councillor Trim, seconded by Councillor Foster THAT Report CSD-011-09 be received; and -13- General Purpose and Administration Committee Minutes May 25, 2009 THAT the month of June 2009 be proclaimed Recreation and Parks Month. CARRIED Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT REVIEW OF REFRESHMENT VEHICLE LICENCE REQUIREMENTS Resolution #GPA-371-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report CLD-008-09 be received; THAT the current 60 meter setback as required in By-law 2004-114 be maintained; and THAT the interested parties listed in Report CLD-008-09 be advised of Council's decision. CARRIED REQUEST FOR NOISE EXEMPTION AND ROAD OCCUPANCY PERMIT Resolution #GPA-372-09 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CLD-009-09 be received; THAT an exemption to the curfew requirements contained in Clarington Noise By-law 2007-071 be granted to the organizers of Sonfest, to be held at Holy Trinity High School 2260 Courtice Road; THAT the organizers be granted a Road Occupancy Permit for their procession on Saturday August 15~', 2009 provided all the Municipality's requirements are met; and THAT the interested parties listed in Report CLD-009-09 be advised of Council's decision. CARRIED -14- General Purpose and Administration Committee Minutes May 25, 2009 15t QUARTER PARKING REPORT Resolution #GPA-373-09 Moved by Councillor Woo, seconded by Councillor Foster THAT Report CLD-010-09 be received; and THAT a copy of Report CLD-010-09 be forwarded to the Bowmanville Business Centre for their information. CARRIED APPOINTMENT TO THE SAMUEL WILMOT NATURE MANAGEMENT ADVISORY COMMITTEE Resolution #GPA-374-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report CLD-011-09 be received; THAT Candy Davis-Storks be appointed to the Samuel Wilmot Nature Management Advisory Committee; and THAT the interested parties listed in Report CLD-011-09 be advised of Council's decision. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CONFIDENTIAL REPORT REGARDING LABOUR RELATIONS AND EMPLOYEE NEGOTIATIONS Resolution #GPA-375-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-036-09 be received; THAT the interim award by Arbitrator Kevin Burkett be implemented as directed for the 2007 & 2008 years; and -15- General Purpose and Administration Committee Minutes May 25, 2009 THAT Staff report to Council following the final arbitration award for the years 2007, 2008 and 2009. CARRIED (See following motions) Resolution #GPA-376-09 Moved by Councillor Novak, seconded by Councillor Trim THAT recommendation #4 of Report COD-036-09 be considered in a "close session". MOTION WITHDRAWN Resolution #GPA-377-09 Moved by Councillor Novak, seconded by Councillor Trim THAT Council honour its commitment to the Fire Fighters in the 2009 Budget. CARRIED CL2009-12, SUPPLY AND DELIVERY OF ONE (1) TANKER Resolution #GPA-378-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report COD-037-09 be received; THAT Dependable Emergency Vehicles, Brampton, Ontario, with a total adjusted bid in the amount of $197,510.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-12, be awarded the contract to supply and deliver one (1) 2009 Tanker, as required by the Municipality of Clarington, Emergency and Fire Services; and THAT the funds required in the amount of $197,510.00 (plus G.S.T.), be drawn from 2009 Capital Budget account number 110-28-388-82811-7401. CARRIED RFP2009-4 -ARCHITECTURAL SERVICES FOR DARLINGTON SPORTS CENTRE RENOVATION Resolution #GPA-379-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-038-09 be received; -16- General Purpose and Administration Committee Minutes May 25, 2009 THAT the proposal received from Barry-Bryan & Associates Ltd, Whitby, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2009-4 be accepted for the provision of Architectural Services for the Darlington Sports Centre Renovations including disbursements of $135,900.00 (excluding GST); and THAT the funds required be drawn from Account #110-42-421-84267-7401. CARRIED TENDER CL2008-24, CATCH BASIN AND MANHOLE REPAIRS Resolution #GPA-380-09 Moved by Councillor Woo, seconded by Councillor Robinson THAT Report COD-039-09 be received; THAT Ron Robinson, Bowmanville, Ontario with a total estimated bid price of $43,000.00 (excluding G.S.T.), being the sole responsible bidder meeting all terms, conditions and specifications of Tender CL2008-24 be awarded the contract for Miscellaneous Catch Basin and Manhole Repairs for a second year; THAT pending service and acceptable pricing the contract be extended for a third year; and THAT the funds expended be drawn from the Department of Operations, 2009 Capital Account Catch Basin Repairs 110-36-330-83610-7401 and 2009 Current Account Catch Basin/Sewer Maintenance -Professional Fees 100-36-380-10245-7161. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. _17_ General Purpose and Administration Committee Minutes Mav 25. 2009 UNFINISHED BUSINESS CORRESPONDENCE -SANDRA KRANC, CITY CLERK, CITY OF OSHAWA- REGARDING REGION OF DURHAM'S PROPOSED ENERGY-FROM-WASTE FACILITY Resolution #GPA-381-09 Moved by Councillor Foster, seconded by Councillor Woo WHEREAS Clarington Council is unaware of any offer or refusal of such to partner on a Public Information Session on the Proposed Energy-From-Waste Facility; WHEREAS Clarington Council may in fact be interested in exploring such an opportunity; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington requests of the City of Oshawa further information on the original offer and refusal of partnering on such a session and explore future opportunities to partner such a session; and FURTHER THAT Clarington endorse Oshawa's position: That Regional Council be requested to engage a qualified independent peer review consultant to review and independently and publicly report to Regional Council on the completeness of all of the documentation intended to now be prepared by Covanta Energy Corporation and Genivar/Jacques Whitford and other Covanta/Regional Consultants and the acceptability of any environmental and public health impacts of the proposed EFW Facility based on said documentation; 2. That Regional Council be requested to direct the Regional Health and Social Services Department and Medical Officer of Health to review and independently and publicly report to Regional Council on the completeness of all of the documentation intended to now be prepared by Covanta Energy Corporation and Genivar/Jacques Whitford and other Covanta/Regional Consultants and the acceptability environmental and public health impact of the proposed EFW Facility based on said documentation and that Regional Council be requested to direct the Medical Officer of Health, Dr. Robert Kyle to compare and report on his professional medical opinion as to whether the process is safe or not.; 3. That Regional Council be requested to update the business case for the proposed EFW Facility to reflect the selection of the preferred proponent and consider and chart the implications of pending plant closures on the tax base and the resulting impact of the construction and operation of the incinerator on Regional taxes; and -18- General Purpose and Administration Committee Minutes May 25, 2009 4. That, in the event the Region does not agree, that a copy of this resolution be sent to the Ministry of the Environment to request the Province to undertake these processes prior to any decision of an Environmental Assessment Application MOTION LOST Resolution #GPA-382-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT the correspondence for Sandra Kranc, City Clerk, City of Oshawa regarding Region of Durham's proposed Energy-From-Waste Facility be received for information. CARRIED DELEGATION -BRAD ARBOUR -REGARDING YOUTH CENTRE UPDATE Resolution #GPA-383-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the delegation of Brad Arbour be received with thanks. CARRIED DELEGATION -RICHARD WARD -REGARDING RECENT PROPERTY STANDARDS SITUATION Resolution #GPA-384-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT the four vehicles removed from Mr. Ward's property on May 11, 2009 during the execution of a Property Standards Order be returned to Mr. Ward. SEE FOLLOWING AMENDING MOTION Resolution #GPA-385-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT the foregoing resolution be amended to add; "THAT all costs associated for returning the vehicles to Mr. Ward be borne by the Municipality." MOTION TABLED (See following motion) -19- General Purpose and Administration Committee Minutes May 25, 2009 Resolution #GPA-386-09 Moved by Councillor Trim, seconded by Councillor Novak THAT the foregoing resolution and amending resolution be tabled to the Council meeting scheduled for June 1, 2009 to allow staff the opportunity to provide Council with further information. CARRIED DELEGATION -ROBERT MACDONALD -REGARDING PROPOSED DEVELOPMENT Resolution #GPA-387-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT the delegation of Robert MacDonald be received; and THAT the concerns and issues raised by Robert MacDonald be referred to the Planning Department. CARRIED DELEGATION -RICHARD WARD -REGARDING OFFICIAL PLAN DESIGNATION Resolution #GPA-388-09 Moved by Councillor Trim, seconded by Councillor Novak THAT the delegation of Richard Ward be received for information. CARRIED OTHER BUSINESS Mayor Abernethy provided the Committee with an update on the status of Lakeridge Health Bowmanville and a meeting with Kevin Empey, CEO and Doug Allingham, 1ST Vice-Chair. He stated this meeting is scheduled for May 29, 2009. Mayor Abernethy read for the Committee excerpts from a statement made from a press release on May 20~n stating it appears that the onus has been put on the Municipality of Clarington to successfully recruit the specialists for Lakeridge Health Bowmanville. He noted that it is not the Municipality's responsibility to recruit specialists. Mayor Abernethy called upon all Council Members to support and consider funding for advertising towards the recruitment of at least one specialist noting the Municipality of Clarington has been successful in finding doctors, and therefore has experience to draw upon. He noted the statements made in March regarding the closing of the ER at Lakeridge Health Bowmanville was not truthful and what is now being said is the total opposite of what was previously communicated to the public. Mayor Abernethy informed the Committee _ Y0 _ General Purpose and Administration Committee Minutes May 25, 2009 the Lakeridge Health AGM is scheduled for June 25~h. Mayor Abernethy will report to members of Council on this matter at a later date. COMMUNICATIONS There were no items considered under this section of the agenda. ADJOURNMENT Resolution #GPA-389-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 2:18 p.m. CARRIED -21 -