Loading...
HomeMy WebLinkAbout05/04/2009Clarington LeadLUg fke Way General Purpose and Administration Committee Minutes May 4, 2009 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 4, 2009 at 9:35 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim (left the meeting at 10:45 a.m.) Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Deputy Fire Chief, Emergency Services, M. Berney Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Manager of Subdivision Implementation, Planning Services, L Taylor Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting ANNOUNCEMENTS Councillor Hooper announced the Annual Maple Festival was held on Saturday, May 2 2009 and the event was a great success. He extended his gratitude to the Operations staff for their support with this event. On Wednesday, April 28, 2009 he, along with Councillor Woo, attended the Clarington Older Adults volunteer appreciation event and this year it was a medieval theme. Councillor Hooper informed the Committee that on Friday, May 1, 2009, the Visual Arts Centre held a Wall to Wall Art Auction. Councillor Novak informed the Committee the Clarington Older Adults Volunteer Appreciation event was enjoyed by all those that attended. General Purpose and Administration Committee Minutes May 4, 2009 Councillor Woo announced that he, along with Mayor Abernethy, attended the Bowmanville Zoo with a Grade 2 class where the "Point of View' discussion was on animals in captivity. He was impressed with the range of thought from these 7 and 8 year olds. The owner of the Bowmanville Zoo was on hand and they toured the Zoo to see first-hand, how the animals are cared for and therefore achieving a better appreciation for animals in captivity. Councillor Woo informed the Committee of the upcoming Car Wash fundraiser and Open House at the Orono Fire Hall scheduled for Saturday, May 9, 2009. There will be a charity auction and the new pumper will be on display. Councillor Woo reminded everyone to use good common sense and wash their hands thoroughly, be conscientious of sneezing and to follow the preventive steps promoted by the Durham Regional Health Department to minimize the risk of transfer of virus. Councillor Trim informed the Committee the construction of Mill Street in Newcastle is underway and on the weekend he was contacted by residents inquiring as to whether the sidewalks were going to be reconstructed also at this time. He reiterated that as of the last meeting apparently there were no funds set aside for sidewalk reconstruction and wondered if this wouldn't be the right thing to do. Mayor Abernethy announced the re-opening of Herbal Magic, located at the Clarington Mall, and stated this event was well attended. This location will be used as a flagship outlet for all the other 320 Herbal Magic locations across Canada. MINUTES Resolution #GPA-320-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on April 20, 2009, be approved. CARRIED PRESENTATIONS Bruce Martin, Mercer Consulting, provided the Committee with a presentation regarding the new proposed Pay Equity Plan. Mr. Martin stated Mercer Consulting is Canada's largest Human Resource Consultants and they worked with many municipalities in the Durham Region. He outlined for the Committee the background of this conversion project and the challenges of the former Pay Equity Plan such as: the system was originally designed for the manufacturing sector, and the weights did not reflect the values of the Municipality. As well he noted that some of the factors were no longer relevant, the system had ambiguous factor language, and it was difficult to interpret. Mr. Martin stated the old system had too many levels and some key evaluation criteria were missing such as Customer Services and Technical and Professional Skills. He -2- General Purpose and Administration Committee Minutes May 4, 2009 outlined the process for the new system highlighting that it reflects the current best practices and is customized to Clarington's needs. Mercer Consulting's translation of the factor ratings from the old system to the new system was based on existing job information documentation and discussions with the Job Evaluation Committee. He confirmed that the new system is pay equity compliant and does have some slight design differences between the Union and Non-Affiliated tools. Out-dated factors have been removed such as Confidentiality and new factors such as Technical and Professional Skills, Customer Service, and Financial Responsibility have been added, as well, there were improvements made to the clarity of the language and differentiation between levels. This new system did not change any job grades relating to the Non- Affiliated members but five positions moved up one grade within the Union. DELEGATIONS Tim Funchion addressed the Committee regarding Addendum to Report CSD-007-09 - 2009 Rotary Ribfest. Mr. Funchion provided the Committee with an update regarding the meeting he had with the Durham Regional Police and the costs associated with the necessary police services provided at this event. To reduce the number of hours police services are required at the event, the event will close at 11:00 p.m. instead of midnight. He is hoping this will help reduce the cost factor for the police service. He informed the Committee the largest costs associated with this event are the police service and advertising. Other than the closing time, the event is scheduled to remain the same as it was last year. Mr. Funchion assured the Committee that all the proceeds from this event will be put back into the Community. Jim Stevenson and Maggie Smith addressed the Committee regarding Report EGD-018-09. Ms. Smith informed the Committee that she and her husband currently reside behind the Courtice Skate Park and that their lives have been disrupted immensely since the park opened. She expressed concerns over trees being set on fire, the noise level (especially during the evening hours), and the indecent public acts occurring at the park. Ms. Smith stated the location of the park leaves no privacy for the residents who live close by and inquired as to what could be done to give them privacy. She expressed concerns with the loud vibrating music, using the skate park as a place to hang out, and verbal abuse the local residents have to endure. Ms. Smith stated that erecting a six foot fence would not solve the current problem, and she feels the residents are the individuals currently having to police the skateboard park. -3- General Purpose and Administration Committee Minutes May 4, 2009 Richard Ward addressed the Committee regarding his request for an official plan designation and amendment in zoning. Mr. Ward expressed concerns over the action taken on his previous delegation stating that he still has not received an explanation as to why he was refused this request. He stated his only dispute is with the designation of his property and he would like to have this resolved. He does not believe he has been treated fairly and requested copies of applications made from the McDonalds, Petro Canada and the Co-Op and the two properties between the Co-Op and Hwy 115. He stated when he previously requested copies of the information he was informed that these applications could not be found. He requested an explanation as to why he is being treated differently. Resolution #GPA-321-09 Moved by Councillor Novak, seconded by Councillor Foster THAT the Agenda be altered to allow for the Public Meeting regarding the Gyaltsan Road Closure -Report EGD-017-09. CARRIED Councillor Foster chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Intention to Proceed with Future Highway Closing, Unopen Road Allowance Situated in Lot 27, Concession 1 in the Former Township of Clarke Report: EGD-017-09 No one spoke in opposition to or support of Report EGD-017-09. Councillor Novak chaired this portion of the meeting (b) Subject: Application to Amend the Clarington Zoning By-law 84-63 Applicant: Teri Bell/Thornlea Holsteins Ltd. Report: PSD-041-09 Paul Wirch, Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-041-09. No one spoke in opposition to or support of Report PSD-041-09. Susan Robinson addressed the Committee on behalf of the co-applicant Thornlea Holsteins and stated the applicants are in agreement with the staff recommendations contained in Report PSD-041-09 and look forward to having the process completed. -4- General Purpose and Administration Committee Minutes May 4, 2009 (c) Subject: Applications to Amend the Clarington Official Plan and Zoning BY-law Applicant: Lafarge Canada Inc. Report: PSD-042-09 Tracey Webster Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-042-09. Mr. Lawerence Wallace spoke in opposition to Report PSD-042-09. Mr. Wallace expressed the following concerns: the site being located so close to the hydro right of way; traffic safety along this portion of the road now and when the Highway 407 extension is completed; the possibility of air and noise pollution; well contamination from the asphalt; decreasing house value; and fumes from the asphalt. He currently has a tenant and feels he will lose this tenant if the application is approved which could impeded his ability to pay his taxes. Toby Groenweld spoke in opposition to Report PSD-042-09. Ms. Groenwelld expessed the same concerns as Mr. Wallace with regards to the noise, air and possible water contamination to her well. She questioned the reason for this application stating that Miller Paving had previously been turned down for a similar request and feels this one should be turned down too. Kerry Meydam spoke in opposition to Report PSD-042-09. Ms. Meydam would like to see an air quality study performed since this application will be in such close proximity to the proposed incinerator. Ms. Meydam questioned the cumulative impact. Barb Percy spoke in opposition to Report PSD-042-09. Ms. Percy concurred with the concerns expressed from the previous delegations and inquired as to whether Lafarge was intending on processing or stock piling the product at the proposed location. She informed the Committee if this application was to be approved it would negatively impact the area residents' quality of life. She also inquired as to whether there was a by-law in place that states this type of business would not be permitted within a specified proximity to a residential area. No one spoke in support of Report PSD-042-09. David McKay, MHBC Planning, and Chris Duncan, Lafarge Canada Inc. were present to address any concerns raised. Mr. McKay informed the Committee he will review the concerns and issues raised at today's Public Meeting. The noise issue will be addressed by having the stockpiles remain between 7 and 10 meters, and the applicant will work with staff on the outstanding policy matters. Mr. McKay stated this application will be similar to the site located in Ajax, with the addition of recycling asphalt. The expected hours of operation for this site are set between at 6:00 a.m. through to 6:00 p.m., Monday through Friday, with the possible extended hours when needed. He informed the Committee the applicant had looked at other locations within Clarington but felt this property best suited the application because of the proposed size and it's -5- General Purpose and Administration Committee Minutes May 4, 2009 proximity to major roads. Mr. McKay stated the applicant is currently looking into options regarding access to both sides of the railway tracks by way of a tunnel or level crossing. Mr. Duncan informed the Committee he does not have the figures on hand to advise how many truck trips could be expected for the proposed site and that their Durham Road 20 pit site was not considered for this facility due to the amount of truck traveling time that would be required. He stated that Lafarge Canada Inc. takes safety concerns very seriously and agreed to meet with the residents to address the concerns raised at today's meeting. He informed the Committee that Lafarge will look at the emission level set for the Energy-From-Waste site and see if it is possible to implement the same strict emission level standards at this site. The number of employment opportunities for this proposed site is expected to be around fifteen. PLANNING SERVICES DEPARTMENT TO PERMIT REZONING OF A FARM PROPERTY TO PROHIBIT RESIDENTIAL USES Resolution #GPA-322-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-041-09 be received; THAT the application for Zoning By-law Amendment submitted by Teri Bell be approved and that the Zoning By-law Amendment, attached to Report PSD-041-09, be adopted by Council; THAT the Durham Regional Land Division Committee be forwarded a copy of Report PSD-041-09 and Council's decision; and THAT the Region of Durham Planning Department, MPAC and all interested parties listed in Report PSD-041-09 and any delegations be advised of Council's decision. CARRIED APPLICATIONS TO AMEND THE OFFICIAL PLAN AND ZONING BY-LAW TO PERMIT AN ASPHALT PLANT AND AGGREGATE TRANSFER STATION APPLICANT: LAFARGE CANADA INC. Resolution #GPA-323-09 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report PSD-042-09 be received; THAT the application continue to be reviewed to address outstanding issues and any concerns raised at the Public Meeting; and -6- General Purpose and Administration Committee Minutes Mav 4. 2009 THAT all interested parties listed in Report PSD-042-09 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF APRIL 16, 2009 Resolution #GPA-324-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-043-09 be received; and THAT Council concurs with the decision of the Committee of Adjustment made on April 16, 2009, for applications A2009-0004, A2009-0005 and A2009-0006, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED ENERGY-RELATED STREET NAMES FOR THE ENERGY BUSINESS PARK Resolution #GPA-325-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-044-09 be received; THAT the Energy Business Park be approved to use energy-related street names for any new streets to be established; and THAT all interested parties listed in Report PSD-044-09 and any delegations be advised of Council's decision. CARRIED Resolution #GAP-326-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Committee recess for ten minutes. CARRIED The meeting reconvened at 11:50 a.m. -7- General Purpose and Administration Committee Minutes May 4, 2009 Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT PROPOSAL TO CONVEY AN UNOPEN ROAD ALLOWANCE SITUATED IN LOT 27, CONCESSION 1, FORMER TOWNSHIP OF CLARKE Resolution #GPA-327-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report EGD-017-09 be received; THAT the unopen road allowance situated in Lot 27, Concession 1, former Township of Clarke be closed and declared surplus and that the road allowance be conveyed to 564069 Ontario Inc.; THAT the applicant's pay the appraised land value of $ 35,000.00, as well as all legal and other financial costs associated with the conveyance of the land; and THAT 564069 Ontario Inc. be advised of Council's decision. CARRIED ROB PIONTEK SKATE PARK -NOISE AND LOITERING MITIGATION MEASURES Resolution #GPA-328-09 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report EGD-018-09 be received; THAT Council endorse increased planting, and additional barrier railings at the Rob Piontek Skate Park to be funded from the Courtice Skate Park capital account; THAT Council endorses the use of private security patrols at the Rob Piontek Skate Park in 2009 on a trial basis up to a maximum of $2000; and THAT interested parties be advised of Council's decision. CARRIED -8- General Purpose and Administration Committee Minutes May 4, 2009 Mayor Abernethy chaired this portion of the meeting. OPERATIONS DEPARTMENT BOWMANVILLE B.I.A. HANGING FLOWER BASKETS/PLANTERS Resolution #GPA-329-09 Moved by Councillor Woo, seconded by Councillor Robinson THAT Report OPD-004-09 be received; and THAT since the Operations Department is not able to assume the responsibility without budget implications in 2009, and since it is not the Municipality's core business to provide flower watering services to the B.I.A., that the request from the Bowmanville B.I.A. be denied. CARRIED Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT PROVINCIAL NUCLEAR EMERGENCY RESPONSE PLAN -MASTER PLAN 2009 Resolution #GPA-330-09 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report ESD-006-09 be received for information. CARRIED EMERGENCY AND FIRE SERVICES - 2008 ANNUAL REPORT Resolution #GPA-331-09 Moved by Councillor Foster, seconded by Mayor Abernethy THAT Report ESD-007-09 be received for information. CARRIED -9- General Purpose and Administration Committee Minutes May 4, 2009 Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT CURLING CLUB Resolution #GPA-332-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report CSD-008-09 be received; and THAT no further action be taken with respect to partnering with Bowmanville Golf and Country Club for the reopening of the curling facility that once operated on their property. CARRIED GRANT REQUESTS - ORONO ANTIQUE AND ARTS FESTIVAL, DURHAM GIRLS' CHOIR Resolution #GPA-333-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report CSD-009-09 be received; THAT Council consider the request for one-time funding from the Orono Antiques and Arts Festival under the Community Grant Program; THAT Council consider the request for funding from the Durham Girls' Choir under the Community Grant Program; and THAT Ms. Annette Gray, Orono Antique and Arts Festival, and Ms. Jackie Nixon, Durham Girls' Choir, be advised of Council's decision. CARRIED AS AMENDED (See following motions) Resolution #GPA-334-09 Moved by Councillor Woo, seconded by Mayor Abernethy THAT Orono Antiques and Arts Festival be approved for cone-time grant of $750.00 under the Community Grant Program. MOTION LOST -10- General Purpose and Administration Committee Minutes May 4, 2009 Resolution #GPA-335-09 Moved by Councillor Foster seconded by Councillor Hooper THAT the Orono Antiques and Arts Festival be approved for aone-time grant of $1000.00 under the Community Grant Program. CARRIED Resolution #GPA-336-09 Moved by Councillor Foster seconded by Councillor Novak THAT the Durham Girls' Choir be approved for aone-time grant of $500.00 under the Community Grant Program. CARRIED The foregoing Resolution #GPA-333-09 was then put to a vote and carried as amended. CLERK'S DEPARTMENT There were no reports to be considered under this section of the Agenda. Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2009-7, NASH ROAD RECONSTRUCTION, COURTICE Resolution #GPA-337-09 Moved by Councillor Novak, seconded by Councillor Foster THAT Report COD-029-09 be received; THAT Hard-Co Construction Ltd., Whitby, Ontario with a total bid in the amount of $732,845.95 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2009-7, be awarded the contract for Nash Road Reconstruction as required by the Engineering Department; THAT funds required to cover the Municipality of Clarington's portion of this project, in the amount of $810,000.00 (which includes tendering, consulting and contingencies) be drawn from the 2007 & 2009 Engineering Capital Account #110-32-330-83214-7401; -11 - General Purpose and Administration Committee Minutes May 4, 2009 THAT the tender award be subject to the approval of the Regional Municipality of Durham for Regional Infrastructure; and THAT the By-law marked Schedule "A" attached to Report COD-029-09, authorizing the Mayor and the Clerk to execute the necessary agreement, be approved. CARRIED CONFIDENTIAL REPORT -PAY EQUITY: CUPE LOCAL 74 UNION MUNICIPAL AND LIBRARY: MERCER PLAN AND CONFIDENTIAL REPORT -PAY EQUITY: NON AFILIATED EMPLOYEES - MERCER IMPLEMENTATION Resolution #GPA-338-09 Moved by Councillor Novak, seconded by Councillor Robinson THAT the Confidential Reports COD-033-09 and COD-034-09 be referred to the end of the Agenda to be considered in a "closed" session. CARRIED FINANCE DEPARTMENT CONFIDENTIAL REPORT - 72 '/Z SCUGOG STREET -TAX SALE PROPERTY Resolution #GPA-339-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report FND-011-09 be received; THAT the property located at 72 '/2 Scugog Street, Bowmanville, Ontario deemed as a failed tax sale not be vested by the Municipality of Clarington; THAT the Director of Finance/Treasurer be authorized to write off the property taxes as uncollectible as of March 31, 2009 in accordance with the Municipal Act 2001, Section 354 (3) and that the proportionate share of the taxes be written off to the applicable upper tier and school boards in accordance with the Municipal Act 2001, Section 353 (3) including additions to the roll for weeds and water/sewer to upper tier; THAT the municipal share be charged to the Tax Write-Off Reserve; and THAT the Director of Finance/Treasurer report back to Council in three (3) years to advise if there are more viable options available for this property. CARRIED -12- General Purpose and Administration Committee Minutes Mav 4. 2009 CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS CLARINGTON SPORTS HALL OF FAME Resolution #GPA-340-09 Moved by Councillor Woo, seconded by Councillor Hooper THAT CSD-006-09 be lifted from the table; THAT Addendum to Report CSD-006-09 be received; THAT the Terms of Reference attached hereto as Attachment #1 to Addendum to Report CSD-006-09, be adopted as The Terms of Reference of the Clarington Sports Hall of Fame Selection Committee; THAT the Municipal Clerk be authorized to place an advertisement in the local media seeking applications for the Clarington Sports Hall of Fame Selection Committee; and THAT the members of the Sports Hall of Fame Steering Committee be thanked by the Mayor and Members of Council for their contribution to the development of the Clarington Sports Hall of Fame. CARRIED AS AMENDED (See following motion) Resolution #GPA-341-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Clarington Sports Hall of Fame Committee composition consist of four members instead of five, by removing the requirement for a Member of Council to be appointed to the Committee. MOTION RULED OUT OF ORDER BY THE CHAIR Resolution #GPA-342-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT Councillor Robinson be appointed as the Member of Council to sit on the Clarington Sports Hall of Fame Committee. CARRIED -13- General Purpose and Administration Committee Minutes May 4, 2009 The foregoing Resolution #GPA-340-09 was then put to a vote and carried as amended. 2009 ROTARY RIBFEST Resolution #GPA-343-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT CSD-007-09 be lifted from the table; THAT Addendum to Report CSD-007-09 be received; THAT the facilities and services as requested, and as listed in Section 2.3 of Report CSD-007-09, be approved with the total cost of services being $7,070.00; THAT Council require the Bowmanville Rotary Club to provide, for the duration of the event, general liability insurance in an amount of not less than five million dollars (5,000,000) per occurrence; THAT an original Certificate of Insurance shall be submitted to the Municipality of Clarington and shall name the Municipality of Clarington as an Additional Insured; and THAT the Bowmanville Rotary Club be advised of Council's decision. CARRIED DELEGATION -RICHARD WARD -REGARDING OFFICIAL PLAN DESIGNATION AND AMENDMENT TO ZONING Resolution #GPA-344-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Richard Ward be received; and THAT Planning Staff be directed to answer Mr. Ward's enquiry as to what were the application requirements for the Rezoning and Official Plan Designation for the following three properties: 1) McDonalds -located along Hwy 115 2) Petro Canada and Tim Hortons located along Hwy 115 3) Two properties located between the Co-Op and Hwy 115 and the Co-Op itself. CARRIED -14- General Purpose and Administration Committee Minutes May 4, 2009 OTHER BUSINESS EXPRESSION OF INTEREST TO PURCHASE TOTAL HOCKEY COLLECTION Resolution #GPA-345-09 Moved by Councillor Woo, seconded by Councillor Hooper Whereas the Municipality of Clarington has received an expression of interest in purchasing the Total Hockey Collection; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington would be interested in selling the collection for an amount that would not exceed the amount that was paid for the collection. MOTION LOST (See following motion) Resolution #GPA-346-09 Moved by Councillor Hooper, seconded by Councillor Woo THAT the foregoing resolution be amended to add the following: "THAT the selling price be reasonable or close as possible to the original purchase price, excluding the service costs." MOTION LOST The foregoing resolution #GPA-345-09 was then put to a vote and lost. REQUEST FOR STREET NAME CHANGE - MAPLEFIELD DRIVE TO RICHARD GAY AVENUE Resolution #GPA-347-09 Moved by Councillor Foster, seconded by Councillor Novak THAT Maplefield Drive in Courtice be renamed to Richard Gay Avenue; and THAT all costs associated to this request be the responsibility of Mr. Lawson Gay. CARRIED -15- General Purpose and Administration Committee Minutes May 4, 2009 Resolution #GPA-348-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the meeting be "closed" in accordance with Section 239 of the Municipal Act, 2001, for the purpose of discussing the following matters: • Confidential Report COD-033-09, as it is a matter that deals with personal matters about identifiable individuals, including municipal or local board employees; Confidential Report COD-034-09, as matters about identifiable individuals, employees; and it is a matter that deals with personal including municipal or local board CARRIED The meeting reconvened in open session at 2:40 p.m. RISE AND REPORT Mayor Abernethy reported that two items were discussed in closed session in accordance with Section 239 of the Municipal Act, 2001, as amended, and two resolutions were passed on procedural matters. CONFIDENTIAL REPORT -PAY EQUITY: CUPE LOCAL 74 UNION MUNICIPAL AND LIBRARY: MERCER PLAN Resolution #GPA-349-09 Moved by Councillor Novak, seconded by Councillor Foster THAT Report COD-033-09 be received in a closed meeting as it deals with personnel matters applicable to a number of identifiable individuals; THAT the verbal report by Mr. Bruce Martin from Mercer Consultants be received; THAT the Memorandum of Understanding for implementation of the revised Pay Equity Plan, signed by CUPE Local 74 on behalf of the Inside, Outside and Library Union Members of Council (Attachment #1 to Report COD-033-09) be accepted as confirmation of the Plan as a deemed approved plan for Pay Equity Purposes; THAT the Mercer Pay Equity Plan be approved by Council for implementation; THAT the recommended adjustments resulting from the Consultant's review of the pay equity process be effective at January 1, 2009; -16- General Purpose and Administration Committee Minutes May 4, 2009 THAT the Pay Equity banding be reviewed for updating and possible realignment if necessary, to reflect the appropriate separation between grid levels and bargaining units, at the conclusion of the three year review period; THAT, consistent with the industry norm and Municipality of Clarington practice since 2006, future recommendations by the Pay Equity Committees regarding Pay Equity adjustments to compensation be approved by the CAO; THAT the Library Board be advised of Council's decision as the Municipality is the recognized employer for Pay Equity Purposes; and THAT the Union Local 74 President be advised of Council's decision and approval of the plan as an approved plan in satisfaction of the Pay Equity Act obligations, and that they be thanked for the Union Members' contributions and participation in the revision process. MOTION LOST Resolution #GPA-350-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Confidential Report COD-033-09 be referred back to the Pay Equity Committee. CARRIED CONFIDENTIAL REPORT -PAY EQUITY: NON AFILIATED EMPLOYEES - MERCER IMPLEMENTATION Resolution #GPA-351-09 Moved by Councillor Foster, seconded by Councillor Woo THAT Report COD-034-09 be received in a closed meeting as it deals with personnel matters applicable to a number of identifiable individuals; THAT the verbal report by Mr. Bruce Martin from Mercer Consultants be received; THAT the Mercer Pay Equity Evaluation System be approved by Council for implementation; THAT the Pay Equity banding be reviewed for updating and possible realignment if necessary at the conclusion of the three year review period; THAT, consistent with the industry norm and Municipality of Clarington practice since 2006, future recommendations by the Pay Equity Committees regarding Pay Equity adjustments to compensation be approved by the CAO; -17- General Purpose and Administration Committee Minutes May 4, 2009 THAT the Library Director and the Board be advised of Council's decision as the Municipality is the recognized employer for Pay Equity Purposes; THAT the Non-Affiliated group be advised of the transition to the Mercer Plan; THAT following the 90-day waiting period, if there are no objections filed with the Commission, the revised scores under the Mercer Plan be accepted as an approved amended plan for Pay Equity Purposes; THAT all appropriate polices and procedures be amended to incorporate the revised Mercer Pay Equity evaluation system; THAT in order to maintain pay equity, Department Heads and Emergency Services Deputies be adjusted by the recognition pay value if awarded to the Fire Association employees at 3%, 6% and 9%, effective January 1, 2010, without retroactivity to prior years; and THAT the recognition pay be incorporated into the grid rate. CARRIED COMMUNICATIONS There were no items considered under this section of the agenda. ADJOURNMENT Resolution #GPA-352-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 2:43 p.m. CARRIED i z"' ~ ,!. - U ~~~LERK ~ -18-