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REPORT #1
REPORT TO COUNCIL MEETING OF MAY 11.2009
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MAY 4, 2009
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) ESD-006-09 Provincial Nuclear Emergency Response Plan -Master Plan
2009
(b) ESD-007-09 Emergency and Fire Services - 2008 Annual Report
2. TO PERMIT REZONING OF A FARM PROPERTY TO PROHIBIT RESIDENTIAL
USES
THAT Report PSD-041-09 be received;
THAT the application for Zoning By-law Amendment submitted by Teri Bell be
approved and that the Zoning By-law Amendment, attached to Report PSD-041-
09, be adopted by Council;
THAT the Durham Regional Land Division Committee be forwarded a copy of
Report PSD-041-09 and Council's decision; and
THAT the Region of Durham Planning Department, MPAC and all interested
parties listed in Report PSD-041-09 and any delegations be advised of Council's
decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 2 May 11, 2009
3. APPLICATIONS TO AMEND THE OFFICIAL PLAN AND ZONING BY-LAW TO
PERMIT AN ASPHALT PLANT AND AGGREGATE TRANSFER STATION
APPLICANT: LAFARGE CANADA INC.
THAT Report PSD-042-09 be received;
THAT the application continue to be reviewed to address outstanding issues and
any concerns raised at the Public Meeting; and
THAT all interested parties listed in Report PSD-042-09 and any delegations be
advised of Council's decision.
4. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF APRIL 16, 2009
THAT Report PSD-043-09 be received; and
THAT Council concurs with the decision of the Committee of Adjustment made on
April 16, 2009, for applications A2009-0004, A2009-0005 and A2009-0006, and
that Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment.
5. ENERGY-RELATED STREET NAMES FOR THE ENERGY BUSINESS PARK
THAT Report PSD-044-09 be received;
THAT the Energy Business Park be approved to use energy-related street names
for any new streets to be established; and
THAT all interested parties listed in Report PSD-044-09 and any delegations be
advised of Council's decision.
6. PROPOSAL TO CONVEY AN UNOPEN ROAD ALLOWANCE SITUATED IN
LOT 27, CONCESSION 1, FORMER TOWNSHIP OF CLARKE
THAT Report EGD-017-09 be received;
THAT the unopen road allowance situated in Lot 27, Concession 1, former
Township of Clarke be closed and declared surplus and that the road allowance
be conveyed to 564069 Ontario Inc.;
THAT the applicant's pay the appraised land value of $ 35,000.00, as well as all
legal and other financial costs associated with the conveyance of the land; and
THAT 564069 Ontario Inc. be advised of Council's decision
Report #1 3 May 11, 2009
7. ROB PIONTEK SKATE PARK -NOISE AND LOITERING MITIGATION
MEASURES
THAT Report EGD-018-09 be received;
THAT Council endorse increased planting, and additional barrier railings at the
Rob Piontek Skate Park to be funded from the Courtice Skate Park capital
account;
THAT Council endorses the use of private security patrols at the Rob Piontek
Skate Park in 2009 on a trial basis up to a maximum of $2000; and
THAT interested parties be advised of Council's decision.
8. BOWMANVILLE B.I.A. HANGING FLOWER BASKETS/PLANTERS
THAT Report OPD-004-09 be received; and
THAT since the Operations Department is not able to assume the responsibility
without budget implications in 2009, and since it is not the Municipality's core
business to provide flower watering services to the B.I.A., that the request from the
Bowmanville B.I.A. be denied.
CURLING CLUB
THAT Report CSD-008-09 be received; and
THAT no further action be taken with respect to partnering with Bowmanville Golf
and Country Club for the reopening of the curling facility that once operated on
their property.
10. GRANT REQUESTS - ORONO ANTIQUE AND ARTS FESTIVAL, DURHAM
GIRLS' CHOIR
THAT Report CSD-009-09 be received;
THAT the Orono Antiques and Arts Festival be approved for aone-time grant of
$1000.00 under the Community Grant Program;
THAT the Durham Girls' Choir be approved for aone-time grant of $500.00 under
the Community Grant Program; and
THAT Ms. Annette Gray, Orono Antique and Arts Festival, and Ms. Jackie Nixon,
Durham Girls' Choir, be advised of Council's decision.
Report #1 4 May 11, 2009
11. CL2009-7, NASH ROAD RECONSTRUCTION, COURTICE
THAT Report COD-029-09 be received;
THAT Hard-Co Construction Ltd., Whitby, Ontario with a total bid in the amount of
$732,845.95 (Plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2009-7, be awarded the contract for
Nash Road Reconstruction as required by the Engineering Department;
THAT funds required to cover the Municipality of Clarington's portion of this
project, in the amount of $810,000.00 (which includes tendering, consulting and
contingencies) be drawn from the 2007 & 2009 Engineering Capital Account
#110-32-330-83214-7401;
THAT the tender award be subject to the approval of the Regional Municipality of
Durham for Regional Infrastructure; and
THAT the By-law marked Schedule "A" attached to Report COD-029-09,
authorizing the Mayor and the Clerk to execute the necessary agreement, be
approved.
12. CONFIDENTIAL REPORT - 72 YZ SCUGOG STREET -TAX SALE PROPERTY
THAT Report FND-011-09 be received;
THAT the property located at 72 '/2 Scugog Street, Bowmanville, Ontario deemed
as a failed tax sale not be vested by the Municipality of Clarington;
THAT the Director of Finance/Treasurer be authorized to write off the property
taxes as uncollectible as of March 31, 2009 in accordance with the Municipal Act
2001, Section 354 (3) and that the proportionate share of the taxes be written off
to the applicable upper tier and school boards in accordance with the Municipal
Act 2001, Section 353 (3) including additions to the roll for weeds and water/sewer
to upper tier;
THAT the municipal share be charged to the Tax Write-Off Reserve; and
THAT the Director of Finance/Treasurer report back to Council in three (3) years to
advise if there are more viable options available for this property.
13. CLARINGTON SPORTS HALL OF FAME
THAT CSD-006-09 be lifted from the table;
THAT Addendum to Report CSD-006-09 be received;
THAT the Terms of Reference attached hereto as Attachment #1 to Addendum to
Report CSD-006-09, be adopted as The Terms of Reference of the Clarington
Sports Hall of Fame Selection Committee;
Report #1
May 11, 2009
THAT Councillor Robinson be appointed as the Council Member to the Clarington
Sports Hall of Fame Selection-Committee;
THAT the Municipal Clerk be authorized to place an advertisement in the local
media seeking applications for the Clarington Sports Hall of Fame Selection
Committee; and
THAT the members of the Sports Hall of Fame Steering Committee be thanked by
the Mayor and Members of Council for their contribution to the development of the
Clarington Sports Hall of Fame.
14. 2009 ROTARY RIBFEST
THAT CSD-007-09 be lifted from the table;
THAT Addendum to Report CSD-007-09 be received;
THAT the facilities and services as requested, and as listed in Section 2.3 of
Report CSD-007-09, be approved with the total cost of services being $7,070.00;
THAT Council require the Bowmanville Rotary Club to provide, for the duration of
the event, general liability insurance in an amount of not less than five million
dollars (5,000,000) per occurrence;
THAT an original Certificate of Insurance shall be submitted to the Municipality of
Clarington and shall name the Municipality of Clarington as an Additional Insured;
and
THAT the Bowmanville Rotary Club be advised of Council's decision.
15. DELEGATION -RICHARD WARD -REGARDING OFFICIAL PLAN
DESIGNATION AND AMENDMENT TO ZONING
THAT the delegation of Richard Ward be received; and
THAT Planning Staff be directed to answer Mr. Ward's enquiry as to what were the
application requirements for the Rezoning and Official Plan Designation for the
following three properties:
1) McDonalds -located along Hwy 115
2) Petro Canada and Tim Hortons located along Hwy 115
3) Two properties located between the Co-Op and Hwy 115 and the Co-Op
itself.
16. REQUEST FOR STREET NAME CHANGE - MAPLEFIELD DRIVE TO RICHARD
GAY DRIVE
THAT Maplefield Drive in Courtice be renamed to Richard Gay Avenue; and
THAT all costs associated to this request be the responsibility of Mr. Lawson Gay.
Report #1 6 May 11, 2009
17. CONFIDENTIAL REPORT -PAY EQUITY: NON AFILIATED EMPLOYEES -
MERCER IMPLEMENTATION
THAT Report COD-034-09 be received;
THAT the verbal report by Mr. Bruce Martin from Mercer Consultants be received;
THAT the Mercer Pay Equity Evaluation System be approved by Council for
implementation;
THAT the Pay Equity banding be reviewed for updating and possible realignment if
necessary at the conclusion of the three year review period;
THAT, consistent with the industry norm and Municipality of Clarington practice
since 2006, future recommendations by the Pay Equity Committees regarding
Pay Equity adjustments to compensation be approved by the CAO;
THAT the Library Director and the Board be advised of Council's decision as the
Municipality is the recognized employer for Pay Equity Purposes;
THAT the Non-Affiliated group be advised of the transition to the Mercer Plan;
THAT following the 90-day waiting period, if there are no objections filed with the
Commission, the revised scores under the Mercer Plan be accepted as an
approved amended plan for Pay Equity Purposes;
THAT all appropriate polices and procedures be amended to incorporate the
revised Mercer Pay Equity evaluation system;
THAT in order to maintain pay equity, Department Heads and Emergency
Services Deputies be adjusted by the recognition pay value if awarded to the Fire
Association employees at 3%, 6% and 9%, effective January 1, 2010, without
retroactivity to prior years; and
THAT the recognition pay be incorporated into the grid rate