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Home My WebLink About05/04/2009 ClarinelJ)JJ bJwrgizillg Omario '--- GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: TIME: PLACE: May 4,2009 9:30 A.M. COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. MINUTES (a) Minutes of a Regular Meeting of April 20, 2009 401 5. PRESENTATIONS (a) Bruce Martin, Mercer Consulting, Regarding New Pay Equity Plan 6. DELEGATIONS (Draft List at Time of Publication - To be Replaced with Final List) 601 (a) Tim Funchion, Regarding Addendum to Report CSD-007 -09 - 2009 Rotary Ribfest (b) Jim Stevenson and Maggie Smith, Regarding Report EGD-018-09 - Rob Piontek Skate Park - Noise and Loitering Mitigation Measures 7. PUBLIC MEETINGS (a) Application to Amend the Clarington Zoning By-law 84-63 Applicant: Teri Bell/Thornlea Holsteins Ltd. Report: PSD-041-09 701 (b) Applications to Amend the Clarington Official Plan and Zoning By-law Applicant: Lafarge Canada Inc. Report: PSD-042-09 703 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-337S G.P. & A. Agenda - 2 - May 4, 2009 8. PLANNING SERVICES DEPARTMENT (a) PSD-041-09 To Permit Rezoning of a Farm Property to Prohibit 801 Residential Uses (b) PSD-042-09 Applications to Amend the Official Plan and Zoning By-law 811 to Permit an Asphalt Plant and Aggregate Transfer Station Applicant: Lafarge Canada Inc. (c) PSD-043-09 Monitoring of the Decisions of the Committee 9f 826 Adjustment for the Meeting of April 16, 2009 (d) PSD-044-09 Energy-Related Street Names for the Energy Business 832 Park 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-017-09 Proposal to Convey an Unopen Road Allowance Situated 901 in Lot 27, Concession 1, Former Township of Clarke (b) EGD-018-09 Rob Piontek Skate Park - Noise and Loitering Mitigation 905 Measures 10. OPERATIONS DEPARTMENT (a) OPD-004-09 Bowmanville B.I.A. Hanging Flower Baskets/Planters 1001 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-006-09 Provincial Nuclear Emergency Response Plan - Master 1101 Plan 2009 (b) ESD-007-09 Emergency and Fire Services - 2008 Annual Report 1103 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-008-09 Curling Club 1201 (b) CSD-009-09 Grant Requests - Orono Antique and Arts Festival, Durham Girls' Choir 1203 13. MUNICIPAL CLERK'S DEPARTMENT No Reports G.P. & A. Agenda - 3 - 14. CORPORATE SERVICES DEPARTMENT (a) COD-029-09 CL2009-7, Nash Road Reconstruction, Courtice (b) COD-033-09 Confidential Report - Pay Equity: CUPE Local 74 Union Municipal and Library: Mercer Plan Implementation (c) COD-034-09 Confidential Report -Pay Equity: Non Affiliated Employees - Mercer Implementation 15. FINANCE DEPARTMENT (a) FND-011-09 Confidential Report - 72 1/2 Scugog Street - Tax Sale Property 16. CHIEF ADMINISTRATIVE OFFICE No Reports 17. UNFINISHED BUSINESS (a) Addendum to Report CSD-006-09 - Clarington Sports Hall of Fame (b) Addendum to Report CSD-007 -09 - 2009 Rotary Ribfest 18. OTHER BUSINESS 19. COMMUNICATIONS 20. ADJOURNMENT May 4,2009 1401 1701 1711 ~"f1rmgron General Purpose and Administration Committee Minutes April 20, 2009 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, April 20,2009 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo (left the meeting at 12:05) Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Manager of Subdivision Implementation, Planning Services, L. Taylor Parks Supervisor, Operations Department, B. Genosko Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Hooper announced that he, along with Councillor Woo and Mayor Abernethy, attended the Official Opening of the Aspen Springs Animal Hospital located at 39 Martin Road. Councillor Hooper congratulated the organizers for their efforts with the MS Walk which took place on Sunday, April 19, 2009. He informed the Committee of the upcoming Hero's Highway Ride which will take place on Saturday, June 6th and will travel from Trenton to Iroquois Park in Whitby, in recognition and respect for our troops. 401 General Purpose and Administration Committee Minutes April 20, 2009 Councillor Foster announced that he, along with Councillor Novak, attended the Friends of Second Marsh Annual Dinner held on Wednesday, April 15, 2009. As well they attended the Earth Angels event held on April 17, 2009, where they celebrated planting their 8,500th tree. Councillor Novak announced that she attended the Durham Region Stakeholders Sustainability Forum on April 17, 2009. Councillor Woo informed the Committee the art space on the Mezzanine level of the Bowmanville Library is being well utilized by featuring works of art from local artists. Currently, art by Margaret Rogers is on display and in May the art work of Jane Appleton will be displayed. Mayor Abernethy informed the Committee that the Ministry of Tourism has approved a grant of $37,350.00 for the Durham Agricultural Fair. He announced the upcoming Public Information Session scheduled for April 21, 2009, hosted by Ontario Power Generation with regards to the scheduled vacuum building outage wherein all four stations will be out of service for testing purposes. MINUTES Resolution #GPA-280-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on March 30, 2009, be approved. CARRIED PRESENTATIONS Claudia Marsales, City of Markham was called but was not in attendance. (See later in the meeting.) DELEGATIONS Resolution #GPA-281-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Rules of Order be suspended to allow the delegation of Carol Wilson Hodges and Assef Azadeh to extend the 5 minute time limit to 10 minutes. CARRIED - 2 - 402 General Purpose and Administration Committee Minutes April 20, 2009 Carol Wilson Hodges and Assef Azadeh, Senior Vice-President, EnergySolutions U.S., addressed the Committee regarding low-level radioactive waste. Ms. Wilson Hodges extended an invitation to Mayor and Members of Council to visit and tour one of their facilities. EnergySolutions currently has 5,000 employees world wide and they have 5 licensed facilities, 2 waste management facilities as well as logistics operations. Mr. Azadeh informed the Committee that EnergySolutions designs, builds and operates radioactive waste management facilities. Mr. Azadeh provided the Committee with an overview of the facility located in Clive, Utah stating this facility is a low-level waste management facility and it is the world's largest commercial radioactive waste management facility. In 2008 it has disposed of over 10M cubic feet of mixed waste. He described the Environmental Management Waste Management Facility Project and highlighted the key point advantages such as: single point of contact to meet all project performance expectations, it meets or exceeds schedule commitments and/or achieves technical requirements, its ability to firm fix price and the elimination of redundant services. Mr. Azadeh provided an overview of the Moab Project and the Uranium Mill Tailings Remedial Action Project for the Committee stating the uniqueness of these two projects. He informed the Committee that public health and safety must be protected and they should keep in mind the end results. Mr. Azadeh stated the amount of land that would be required for the Port Hope project would be estimated at 200 cubic meters and quite possibly contain two ponds. Ms. Wilson Hodges provided the Committee with a summary highlighting EnergySolutions' extensive experience in design, construction and operation of radioactive waste management facilities and noted the Environmental Management Waste Management Facility Project is very similar to the Port Hope project, given the amount of rain fall and the proximity to a water source. She also confirmed that they envision local sub-contracting employment opportunities with the Port Hope project. AI Storie was called but was not in attendance. Tim Funchion addressed the Committee regarding Addendum to Report CSD-007-09, 2009 Rotary Ribfest. Mr. Funchion was present on behalf of the Rotary Club of Bowmanville. He informed the Committee that should the Municipality offer financial assistance, the Rotary Club is prepared to acknowledge the Municipality of Clarington as a Platinum Level Sponsor recognizing its support with the Ribfest. The Rotary Club will be carrying the minimum amount of insurance required, and all money raised from this event will be put back into the Community. He noted that less than 10% of their funds raised goes to international aide. He noted there were lessons learned after their first Ribfest event and thus the Rotary Club lost money. They are not prepared to do the same this year. If the necessary financial support is not received, they will have no option but to cancel the event. This year there will be a box provided for donations from participants. Mr. Funchion will be meeting with the Durham Regional Police to determine if a solution can be reached with regards to police security at this event, and he will report back to Council with the outcome of this meeting. - 3 - 403 General Purpose and Administration Committee Minutes April 20, 2009 Robert Walraven addressed the Committee requesting reconsideration of the Council's denial of their request for a street party on Morgandale Crescent in Bowmanville. Mr. Walraven informed the Committee the correspondence summary listed on the Council Agenda as item D12, contained insufficient information. He stated the residents would like to have permission for a road closure on the north side of Morgandale Cresent and the east side of Hobbs Drive. Mr. Walraven advised the Committee he has unconditional support from 23 out of the 25 home owners on Morgandale Cresent and some of the residents not attending this function will not be at home at the time of the street party. The residents have performed their due diligence with regards to the insurance required to hold this function and the cost will be shared among the five active residents. He has acquired a $2 million, twenty-four hour policy. Mr. Walraven stated a follow-up meeting is scheduled for May 3rd with the residents, at which time he will have a better understanding of how many people are expected to attend. He stated the residents will be providing their own security and assured the Committee that no liquor will be allowed on the streets or sidewalks. Resolution #GPA-282-09 Moved by Councillor Novak, seconded by Councillor Robinson THAT the Delegation of George Beecher be referred to the end of the Agenda to be considered in a "closed" session. CARRIED Resolution #GPA-283-09 Moved by Councillor Woo, seconded by Councillor Hooper THAT the presentation of Claudia Marsales, City of Markham be considered after the delegation portion of the Agenda. CARRIED Richard Ward addressed the Committee regarding his property tax inquiry and request for property re-designation. Mr. Ward expressed concerns over the length of time his request for re-designation will take. He was informed by Planning staff that they will be initially focusing on the Places to Grow and will not be reviewing his request until June 2010. He stated this answer is not acceptable as he would like to have his re- designation request included in the Official Plan. With regards to his request for explanation and justification of taxes, he stated the answer he received is not acceptable and he feels his rights under the Charter of Rights and Freedoms have been violated. He wants to exercise his right to the truth. Mr. Ward thanked Council for all their efforts and stated he believes he will now have to press on for an investigation by another outside agency. -4- 404 General Purpose and Administration Committee Minutes April 20, 2009 Dominick and Angela Forsellino addressed the Committee regarding the setback requirements contained in By-law 2004-114 for the proposed location of a hot dog cart. The Forsellino's provided the Committee with an aerial photo of the property and location in which they have requested to have a hot dog cart located. Mr. Forsellino stated the By-law is vague and should be amended to exclude property owners who wish to have refreshment vehicles located on their property. He views the parking lot as an extension to his building. Mr. Forsellino stated he spoke to other businesses and they did not express any concerns with him having a hot dog cart at the proposed location. Mr. and Mrs. Forsellino requested to the Committee to approve their application or to amend the By-law to exclude property owners from having to meet the setback requirements. Jaki MacKinnon, Bethesda House addressed the Committee regarding an upcoming Community Awareness and Fundraiser Event scheduled to take place on June 20, 2009, "Walk A Mile In Her Shoes". Ms. MacKinnon informed the Committee this event is Durham's 1st annual men's walk against domestic violence and it starts at 11 :00 a.m. She stated there are two reasons to hold such an event: one is to raise community awareness, the second being a fundraiser for Bethesda House located in Bowmanville. There are currently four shelters in the Durham Region and they still have to turn women away as these shelters are filled to capacity. Ms. MacKinnon provided the Committee with a brief overview of the domestic violence statistics in the Durham Region including the number of calls they receive and the number of calls responded to by the police. Ms. MacKinnon acknowledged that the majority of males do not partake in domestic violence and these men should be recognized. She provided the Committee with a brief history of the first "Walk A Mile In Her Shoes" event which was held in the United States and organized by Frank Baird. There have been many walks held since then, in locations such as Woodstock, London, Cobourg and Peterborough. There is only one walk licensed per region and this year Bethesda House has arranged to hold this walk in Bowmanville, during the Fabulous Fifties Festival, on King Street starting at Roses and ending at John O'Toole's office. Ms. MacKinnon stated this is a Durham-wide event and she extended an official invitation to the Mayor and Members of Council to participate and encouraged them to make this a challenge for all other municipal councils within Durham Region to participate. George Beecher addressed the Committee regarding Regional Energy Cluster and Clarington's intent regarding bio-fuels. Mr. Beecher informed the Committee that he has contacted all levels of government regarding the use of bio-fuels and he awaits their responses. He stated he believes the use of bio-fuels will help bring prosperity to the region and feels local governments can help through the infrastructure plans and thus help to ensure diversification. Mr. Beecher advised the Committee that his company, Greenway Energy Limited, is gearing up to provide 50 million liters of bio-fuels and he requested that Council give consideration to help implement bio-fuel usage through the local infrastructure. - 5 - 405 General Purpose and Administration Committee Minutes April 20, 2009 Resolution #GPA-284-09 Moved by Councillor Woo, seconded by Councillor Robinson THAT the Committee recess for ten minutes. MOTION WITHDRAWN PRESENTATIONS (con't) Claudia Marsales, Manager Waste Department, Town of Markham spoke to the Committee regarding Markham's Zero Waste initiative. Ms. Marsales provided the Committee with a PowerPoint presentation outlining the steps the Town of Markham has implemented to achieve Zero Waste at municipal facilities, public events sponsored or held by the Town and at Special Events. She acknowledges that there will always be garbage and stated the goal is to reduce the amount of recyclables and organic waste that is included with garbage. Her definition of zero waste is to adapt a concept where we can design, produce, consume and recycle products without creating waste and to recognize that most of the waste thrown out is not really garbage but a mass of poorly designed packaging and products. She stated that Walmart has set out to achieve zero waste with regards to items received from suppliers and Toyota is following this practise. The Town has replaced the 14 cubic yard bin with 10 locked tote boxes and all employees were provided a blue box, coffee mug and a reusable water bottle. Civic Centres previously had over 500 garbage containers. These have been replaced with 45 central recyclable stations all properly coded. As well, all washrooms are now zero waste. The recycling messaging has been reworked and is now easier to follow. As well, the Town of Markham has posted their Zero Waste Mission Statement in their cafeteria, which has also been converted to a zero waste facility. Areas of change include: leasing of recyclable bins used at public events which the Town puts their own sleeves over to assist with pre-sorting, containers for curly bulbs, all shipping containers must be reusable or recyclable, condiments in single serve non-recyclable packets are prohibited, and polystyrene (foam) plastic products for food or beverages are prohibited. Ms. Marsales confirmed that the Zero Waste initiative has not increased costs but has saved money with the conversions implemented so far, and they expect to save more in the future. The public response has been tremendously positive. Lessons learned are to start with municipal facilities where there is easier control and, although it may face resistance in the beginning, remove the garbage containers. Resolution #GPA-285-09 Moved by Councillor Robinson, seconded by Councillor Novak THAT the Committee take a 30 minute recess for lunch. CARRIED The meeting reconvened at 12:35 p.m. - 6 - 406 General Purpose and Administration Committee Minutes April 20, 2009 Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applications to Amend Zoning By-law 84-63 and to Amend a Draft Approved Plan of Subdivision West Diamond Properties Ltd. PSD-036-09 Applicant: Report: Susan Ashton, Senior Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-036-09. No one spoke in opposition to or support of Report PSD-036-09. Kelvin Whalen, Kaitlin Group/West Diamond Properties Limited, applicant, was present to address any questions or concerns raised at today's Public Meeting. There were no questions or concerns regarding Report PSD-036-09. Mr. Whalen informed the Committee he is in agreement with the recommendations contained in Report PSD-036-09. His only concern is with section 9.3 pertaining to an option agreement. Mr. Whalen advised that the timing of the agreement rests with the school board and therefore he requests that this not be a prerequisite for approval and thus delay the approval of the application. (b) Subject: Applicant: Report: Application for Draft Plan of Condominium CCCC Durham East Limited PSD-037 -09 Meaghan Kroon, Junior Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-037-09. No one spoke in opposition to or support of Report PSD-037-09. Kelvin Whalen, Kailtin Group/CCCC Durham East Limited, applicant, was present to address any questions or concerns raised at today's Public Meeting. Mr. Whalen advised the Committee the applicant concurs with the recommendations contained in Report PSD-037-09. - 7 - 407 General Purpose and Administration Committee Minutes April 20, 2009 PLANNING SERVICES DEPARTMENT APPLICATIONS FOR AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT APPLICANT: WEST DIAMOND PROPERTIES LTD. Resolution #GPA-286-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report PSD-036-09 be received; THAT the applications for an amendment to Draft Approved Plan of Subdivision 18T-90051 and Zoning By-law Amendment submitted by West Diamond Properties Ltd. continue to be reviewed to address outstanding issues; and THAT all interested parties listed in Report PSD-036-09 and any delegation be advised of Council's decision. CARRIED APPLICATION FOR A 42 UNIT DRAFT PLAN OF CONDOMINIUM APPLICANT: CCCC DURHAM EAST LIMITED Resolution #GPA-287-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-037-09 be received; THAT provided there is no objection to the application during the public meeting, the Draft Plan of Condominium application submitted by CCCC Durham East Limited be approved, and that the Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as contained in Attachment 2 to Report PSD-037 -09; THAT a copy of Report PSD-037 -09 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-037 -09 and any delegations be advised of Council's decision. CARRIED - 8 - 408 General Purpose and Administration Committee Minutes April 20, 2009 APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: TYLER SMITH Resolution #GPA-288-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-038-09 be received; THAT the request for Removal of Part Lot Control by Tyler Smith, on behalf of Jubal Pappin, with respect to Lot 105 on Plan 40M-2038, be approved and that the Part Lot Control By-law attached to Report PSD-038-09 be passed pursuant to Section 50 (7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-038-09 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: DOUG FARROW Resolution # GPA-289-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-039-09 be received; THAT the request for Removal of Part Lot Control with respect to Lots 14 and 16 in Block lA' in Plan H-50077 (see Attachment 1 to Report PSD-039-09) (the "Porter and Bradshaw Plan") be approved in principle, subject to the conditions contained in Attachment 2 to Report PSD-039-09, and the applicant entering into an Agreement with the Municipality of Clarington; THAT the Mayor and Clerk be authorized to enter into an Agreement for the development of the subject lands (Attachment 3 to Report PSD-039-09); THAT the attached Draft Part Lot Control Exemption By-law (Attachment 4 to Report PSD-039-09) be finalized and forwarded to Council for adoption pursuant to Section 50 (7.1) of the Planning Act, after the applicant has fulfilled the conditions contained in Attachment 2 to Report PSD-039-09 and has entered into an Agreement with the Municipality of Clarington; and THAT all interested parties listed in Report PSD-039-09, any delegations, and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED -9- 409 General Purpose and Administration Committee Minutes April 20, 2009 ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF CULTURAL HERITAGE VALUE OR INTEREST Resolution #GPA-290-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report PSD-040-09 be received; THAT the properties identified as 19 ~ - 23 King Street West and 33 King Street West, Bowmanville, be added to the Municipal Register of properties of cultural heritage value or interest; and THAT all interested parties listed in Report PSD-040-09 and any delegation be advised of Council's direction. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MARCH, 2009 Resolution #GPA-291-09 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report EGD-015-09 be received for information. CARRIED BIRCH DALE SUBDIVISION PHASE 1, COURTICE, PLAN 40M-2213 AND PLAN 675, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-292-09 Moved by Councillor Novak, seconded by Councillor Trim THAT Report EGD-016-09 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2213 and Plan 675; and - 10 - 410 General Purpose and Administration Committee Minutes April 20, 2009 THAT Council approve the by-laws attached to Report EGD-016-09, assuming certain streets within Plan 40M-2213 and Plan 675 as public highways. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT CONFIDENTIAL REPORT REGARDING CONSIDERATION OF TAXICAB AND LIMOUSINE DRIVER'S LICENCE Resolution #GPA-293-09 Moved by Councillor Novak, seconded by Councillor Robinson THAT the Confidential Report CLD-006-09 from the Clerk's Department be referred to the end of the Agenda to be considered in a "closed" session. CARRIED ANIMAL SERVICES QUARTERLY REPORT - JANUARY - MARCH, 2009 Resolution #GPA-294-09 Moved by Councillor Foster, seconded by Councillor Novak THAT Report CLD-007-09 be received for information; and THAT a copy of Report CLD-007 -09 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED - 11 - 411 General Purpose and Administration Committee Minutes April 20, 2009 Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2009-3, SIDEWALK REHABILITATION, VARIOUS LOCATIONS Resolution #GPA-295-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report COD-030-09 be received; THAT Aloia Bros. Concrete Contractors Ltd., Toronto, Ontario with a total bid in the amount of $217,067.20 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-3, be awarded the contract for the Sidewalk Rehabilitation, Various locations as required by the Engineering Department; THAT funds required in the amount of $257,165.54 ($217,067.20 tender plus contingencies, and utility relocations) be drawn from the Engineering 2009 Capital Budget Accounts and the amount of $9,711.75 from the Community Improvement Plan Reserve Fund for the decorative poles on Centreview Street in Orono, as follows: Account # 110-32-331-83215-7401 includes decorative poles for Centreview Street, Orono Account # 110-32-331-83346-7401 Prestonvale Rd Sidewalk Account # 110-32-331-83345-7401 Bloor St. Sidewalk $146,714.53 $ 64,361.88 $55.800.88 Total Funds Required $266,877.29; and THAT the By-law marked Schedule "An attached to Report COD-030-09, authorizing the Mayor and the Clerk to execute the necessary agreement, be approved. CARRIED RFP2008-7 - JANITORIAL SERVICES FOR VARIOUS LOCATIONS Resolution #GPA-296-09 Moved by Councillor Hooper, seconded by Councillor Trim THAT Report COD-031-09 be received; - 12 - 412 General Purpose and Administration Committee Minutes April 20, 2009 THAT the proposal received from Country Town Cleaning, Bowmanville, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2008-7 be awarded the contract for the Janitorial Services with a bid amount of $59,201.64 (excluding GST); THAT, pending acceptable pricing and satisfactory service, the contract be extended for an additional two years; and THAT funding be provided from the current year's respective departments Operating Budgets. CARRIED CL2009-11, ONE (1) 2009 RUBBER TIRED LOADER Resolution #GPA-297-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-032-09 be received; THAT Nortax, Peterborough, Ontario, with a total bid in the amount of $210,193.92 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-11, be awarded the contract to supply one (1) 2009 Rubber Tired Loader, as required by the Municipality of Clarington, Operations Department; and THAT the funds required in the amount of $210,193.92 (plus G.S.T.), be drawn from 2009 Capital Budget account number 110-36-388-83643-7401. CARRIED FINANCE DEPARTMENT REPORT ON REVENUE SENSITIVE TO ECONOMIC CONDITIONS - MARCH 2009 Resolution # GPA-298-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report FND-009-09 be received for information. CARRIED - 13 - 413 General Purpose and Administration Committee Minutes April 20, 2009 CHIEF ADMINISTRATIVE OFFICE CONFIDENTIAL VERBAL REPORT OF THE CHIEF ADMINISTRATIVE OFFICER REGARDING ENERGY-FROM-WASTE HOST AGREEMENT NEGOTIATIONS Resolution #GPA-299-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Confidential Verbal Report of the Chief Administrative Officer regarding Energy-From-Waste Host Agreement Negotiations be moved to the end of the meeting to be considered in a "closed" session. CARRIED UNFINISHED BUSINESS 2009 ROTARY RIBFEST Resolution # GPA-300-09 Moved by Councillor Trim, seconded by Councillor Novak THAT Report ~SD-007-09 be tabled until the April 2th, 2009, Council Meeting to allow Council to consider the outcome of the meeting between the Rotary Club and the Durham Regional Police regarding the issue of security. CARRIED DEVELOPMENT CHARGES AMENDMENT AND BY-LAW Resolution # GPA-301-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT Addendum to Report FND-007-09 be received; THAT Report FND-007-09 be lifted from the table; THAT the phase-in component of the residential development charges on Schedule "1" of By-law No. 2005-108 be deferred from January 1, 2009 to July 1, 2010; THAT the phase-in component of the non-residential (excluding industrial) development charges on Schedule "2" of By-law No. 2005-108 be deferred from January 1, 2009 to July 1, 2010; THAT the phase-in component of the industrial development charges on Schedule "2" of By-law No. 2005-108 be deferred from July 1, 2009 to July 1, 2010; - 14 - 414 General Purpose and Administration Committee Minutes April 20, 2009 THAT there is no need to alter or amend the Development Charges Amendment Study, May 2008, prepared by Hemson Consulting Ltd; THAT the By-law attached to Addendum to Report FND-007-09 to amend the Development Charges By-law 2005-108 as amended (Attachment "A" to Addendum to Report FND-007-09), be recommended to Council for approval and enactment; THAT any proponents submitting further requests to amend or alter By-Law 2005-108 be advised of actions taken in Addendum to Report FND-007 -09; and THAT the Region of Durham and recorded interested parties be provided a copy of Addendum to Report FND-007-09 and be notified of Council's decision. CARRIED DELEGATION - CAROL WILSON HODGES AND ASSEF AZADEH, ENERGYSOLUTIONS - REGARDING LOW LEVEL RADIOACTIVE WASTE Resolution # GPA-302-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT the delegation of Carol Wilson Hodges and Assef Azadeh, EnergySolutions be received with thanks. CARRIED DELEGATION - ROBERT WALRAVEN - REGARDING REQUEST FOR A STREET PARTY ON MORGAN DALE CRES., BOWMANVILLlE Resolution # GPA-303-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the delegation of Robert Walraven be tabled until the April 27, 2009 Council Meeting. CARRIED DELEGATION - RICHARD WARD - REGARDING PROPERTY TAX INQUIRY AND REQUEST FOR DESIGNATION Resolution # GPA-304-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Richard Ward be received with thanks. CARRIED -15 - 415 General Purpose and Administration Committee Minutes April 20, 2009 DELEGATION - DOMINICK AND ANGELA FORSELLlNO - REGARDING REQUEST FOR AN EXEMPTION FROM BY-LAW 2004-114 - SETBACK FOR HOT DOG CART Resolution # GPA-305-09 Moved by Councillor Robinson, seconded by Councillor Novak THAT the recommendations from staff be upheld; and THAT the request for an exemption to By-law 2004-114 regarding the required setback for a hot dog cart be denied. MOTION LOST Resolution # GPA-306-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT Dominick and Angela Forsellino's comments regarding their request for an exemption to By-law 2004-114 regarding the required setback for a hot dog cart be referred to staff for consideration; and THAT Staff report back to the Committee considering the delegates' comments and the comments and concerns raised by the Committee. MOTION LOST Resolution # GPA-307-09 Moved by Councillor Hooper, seconded by Councillor Trim THAT the refreshment vehicle license application of Dominick and Angela Forsellino be approved with special conditions in accordance with Section 151 (1) (d) of the Municipal Act, 2001, as they are the property owners of the proposed location of the hot dog cart. TABLED (See following motion) Resolution # GPA-308-09 Moved by Councillor Novak, seconded by Councillor Trim THAT the foregoing Resolution #GPA-307-09 be tabled to the April 27, 2009 Council Meeting. CARRIED - 16 - 416 General Purpose and Administration Committee Minutes April 20, 2009 DELEGATION - JAKI MACKINNON - REGARDING BETHESDA HOUSE'S UPCOMING COMMUNITY AWARENESS AND FUNDRAISER EVENT "WALK A MILE IN HER SHOES" Resolution # GPA-309-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Jaki MacKinnon, Bethesda House, be received with thanks. CARRIED DELEGATION - GEORGE BEECHER - REGARDING REGIONAL ENERGY CLUSTER & CLARINGTON'S INTENT RE: BIO-FUELS Resolution # GPA-31 0-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT the delegation of George Beecher be received. CARRIED PRESENTATION - CLAUDIA MARSALES - REGARDING TOWN OF MARKHAM'S ZERO WASTE AT MUNICIPAL FACILITIES, PUBLIC EVENTS AND PUBLIC SPACES Resolution # GPA-311-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT Claudia Marsales presentation be received with thanks; THAT the presentation be referred to the Director of Operations; and THAT the Town of Markham be congratulated for their leadership in zero waste and for providing such excellent ambassadors and educators to other municipalities such as Clarington. CARRIED Resolution #GPA-312-09 Moved by Councillor Novak, seconded by Councillor Foster THAT the meeting be "closed" in accordance with Section 239 of the Municipal Act, 2001, for the purpose of discussing the following matters: · Delegation of George Beecher, as it is a matter that deals with personal matters about an identifiable individual, including municipal or local board employees; - 17 - 417 General Purpose and Administration Committee Minutes April 20, 2009 · Confidential Report CLD-006-09 Consideration of Taxicab and Limousine Driver's Licence, as it is a matter that deals with personal matters about identifiable individuals, including municipal or local board employees; and · Confidential Verbal Report of the Chief Administrative Officer Regarding Energy- From-Waste Host Agreement Negotiations which is a matter that deals with litigation or potential litigation affecting the Municipality. CARRIED The meeting reconvened in open session at 2:31 p.m. RISE AND REPORT Mayor Abernethy reported that three items were discussed in closed session in accordance with Section 239 of the Municipal Act, 2001, as amended, and no resolutions were passed. CONFIDENTIAL REPORT CLD-006-09 REGARDING CONSIDERATION OF TAXICAB AND LIMOUSINE DRIVER'S LICENCE Resolution #GPA-313-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report CLD-006-09 be received; THAT George Beecher's delegation be received; and THAT George Beecher's application for a Taxicab and Limousine Driver's Licence be approved. CARRIED CONFIDENTIAL VERBAL REPORT OF THE CHIEF ADMINISTRATIVE OFFICER REGARDING ENERGY-FROM-WASTE HOST AGREEMENT NEGOTIATIONS Resolution #GPA-314-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Confidential Verbal Report of the Chief Administrator Officer be received for information. CARRIED - 18 - 418 General Purpose and Administration Committee Minutes April 20, 2009 OTHER BUSINESS RESCHEDULING OF JUNE 8, 2009 GENERAL PURPOSE AND ADMINISTRATION MEETING Resolution # GPA-315-09 Moved by Councillor Novak, seconded by Councillor Trim WHEREAS the Federation of Canadian Municipalities' Annual Conference is scheduled to be held from June 5 to 8, 2009, in Whistler, British Columbia; AND WHEREAS members of Council will be attending this conference; AND WHEREAS a General Purpose and Administration Committee meeting is scheduled to be held on June 8, 2009; NOW THEREFORE BE IT RESOLVED THAT the General Purpose and Administration Committee meeting scheduled to be held on June 8,2009, be rescheduled to June 15, 2009, 9:30 a.m., to be followed that evening with the regularly scheduled Council meeting at 7:00 p.m.; and THAT notice of the amendment to the schedule of meetings be given in accordance with the Procedural By-law. TABLED (See following motion) Resolution # GPA-316-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT the foregoing Resolution #GPA-315-09 be tabled to the April 27, 2009 Council Meeting. CARRIED EARTH ANGELS Resolution # GPA-317-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Municipality of Clarington express it's thanks and congratulate Earth Angels, their partners and sponsors for the positive impact they have on the community. CARRIED - 19 - 419 General Purpose and Administration Committee Minutes April 20, 2009 PARKING PASSES FOR MEDIA Resolution # GPA-318-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT parking passes be made available to each: Clarington This Week, Orono Times, SNAP, and Durham News. CARRIED COMMUNICATIONS There were no items considered under this section of the agenda. ADJOURNMENT . Resolution #GPA-319-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the meeting adjourn at 2:45 p.m. CARRIED MAYOR DEPUTY CLERK - 20 - 420 DRAFT LIST OF DELEGATIONS GPA Meeting: May 4,2009 (a) Tim Funchion, Regarding Addendum to Report CSD-007-09 - 2009 Rotary Ribfest (b) Jim Stevenson and Maggie Smith, Regarding Report EGD-018-09 - Rob Piontek Skate Park - Noise and Loitering Mitigation Measures 601 ,CI~mglOn DEVELOPMENT APPLICATION BY: CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTICE OF PUBLIC MEETING PUBLIC MEETING REPORT # PSD-041-09 TERI BELL TERI BELL I THORN LEA HOLSTEINS LTD. AN APPLICATION TO AMEND THE CLARINGTON ZONING BY-LAW 84-63 The Council of the Corporation of the Municipality of Clarington will consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act, 1990, as amended. APPLICATION DETAILS The proposed Zoning By-law Amendment submitted by Teri Bell and Thornlea Holsteins Ltd. would permit the severance of a rural residential lot (1 ha) by merging the retained farm lot (39 ha) with an abutting farm lot (20 ha) and rezone the merged farm property (59 ha) to prohibit residential uses. TAKE NOTICE that the application has been deemed complete so that it can be circulated and reviewed. The subject properties are located at 955 Newtonville Road and 958 Lancaster Road as shown on the reverse. Planning File No.: ZBA 2009-0006 PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: DATE: Monday, May 4th, 2009 TIME: 9:30 a.m. PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday May 11th, 2009, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by noon on Wednesday, May 6th, 2009, to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Zoning By-law Amendment, you must submit a written request to the Clerk's Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L 1 C 3A6. Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6, or by calling Paul Wirch at (905) 623- 3379 extension 421 or bye-mail atpwirchCQlclarinQton.net. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington Planning Services Department before the proposed Official Plan Amendment is adopted, the person: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to add the person or public body as a party. Dated at the Municipality of Clarington this 3rd day of April, 2009. David Crome, M.C.I.P., R.P.P. Director of Planning Services Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L 1C 3A6 70~ W .....J .....J > Z o I- ~ W Z o <l:: o 0:: Teri E. Bel CONCESSION ROAD Thornlea Holsteins Ltd 1 J Cl <l:: o 0:: 0::: w I- en <( u z <( .....J Property Location Map (Former Darlington Twp.) U I I I CONCESSION ROAD 1 c < 0 '" '" w .... m 1S z ::5 NATIONI'I- RA\\.VlA CI\NADIAN ZBA 2009-0006 ZONING BY-LAW AMENDMENT Owner: Teri E. Bell and Thornlea Holsteins Ltd .nIf @ fi ~ORPORATION OF THE , Iii .. 'fi rrlflrrJ(nrWt<r~;~ IVIUNICIPALlTY OF CLA.RIt'lGTON ~.t1 I ;1 f{j iii IJ?--' ~ Dm if fc;nTir-~ ""0:0 511Si! ip ....E~"iFi"'..... V I ...Jf.UlJL~'F.iZ'l 1 11.1l.. ~,"""", IV6 'Y'r rvge,,~v nf!~,,=! H~~ ~ Leading the Way CJ I DEVELOPMENT .6.PPL!CAT!ON BY: Lafarge Canada Inc. ... PUBLIC MEETING REPORT # PSD-042-09 LAFARGE CANADA INC ~J'~ f~~PPLECA1~tOi~ TO Aiv1END Tr~E CLJ~.Rit~GTOr~ OFFiCL4L PLAr~ E4f~D ZOt~iNG B\{-L/)"\f\f The Council of the Corporation of the Municipality of Clarington will consider a proposed Official Plan i\mendment and a proposed Zoning By-law Amendment under Sections 17 and 34 respectively of tile Planning Act, 1990, as amended. APPLICATION DETA!LS The proposed Zoning By-law Amendment and Official Plan Amendment submitted by Lafarge Canada Inc. would permit an Asphalt plant; .A.ggregate Transfer Station, processing of recyclable concrete and asphalt, outside storage of sand, grave!, recyclable concrete and asphalt, outside storage and sale of topsoil and salt, and accessory uses. The subject property is iocated on part Lots 23 and 24, Concession Broken Front, in the former Township of Darlington at the southeast corner of Baseline and Salina Roads (as shown on reverse). TAKE NOTICE that the application has been deemed complete so that it can be circulated and reviewed. PlanninQ File Nos.: ZBA 2008-0028 and COPA 2008-0005 01 u:u :r- r.,"i~i:Trr,.r~ . ---........ ...--.... II"~ The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: Monday, May 4, 2009 9:30 a.m. Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance 51., Bowmanville, Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and .Administration Committee Meeting commences. DATE: TIME: PLACE: !f you cannot attend the Public ivleeting on this application you can make a deputation to Council at theii rneeting on ivionday May 11, 2009, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, Wednesday May 6, 2009 to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Official Plan Amendment and approval of the Zoning By-law Amendment, you must submit a written request to the Clerk's Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6. An Official Plan Amendment adopted by the Municipality of Clarington is forwarded to the Region of Durham for approval, unless it is determined during the review process that the Amendment is exempt from Regional approval. For an exempt Amendment, the decision to adopt by Clarington Council becomes final, subject to any appeal during the statutory appeal period. Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6, or by calling Tracey Webster at (905) 623-3379 or bye-mail attwebster@c1arinoton.net.. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington Planning Services Department before the proposed Official Plan Amendment is adopted, the person: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board niess, in the opinion of the Board, there are reasonable grounds to add the person or public body as a party. ~unicipality of Clarington this 24th day of March 2009 40 Temperance Street Bowmanville, Ontario L 1 C 3AG 7n~ Courtic( ( Map Property LOI.::,ation -- ----I loon . Il(~ v.i('~"'l / ~. ~. 'I j' g~ y9 ii a~ i ~ j' . ! \J T ~~ =~ ~ ., !r ~ " J .""...' ~P'''H5 ""...- .- PAAT !j ~I "'74'(2'00'(127,01 .-(.Htl .;. 1.9Q-==--....::e--~_e.~~-~;_ I'ART u PART "6'" 11 OIl' ( l"l~ H 74'42'00"( HU5.8':1 / ....P $lJlI..:ECT TO !;A!nltNT AS J 5(1 OUT IN INST. Dtll7Jeet "NH 1 N lOR-: L 0 T 2 3 ~'N ,r'6011 tJOfJ ROAD . N8 % ;N -~ . o Nj! ~f ;;; -z ~ ! - " 8.8 ~t ~~ ~ . CONCESS 4- BASELINE PART 10 I 73',,'20'"1: ("'t/IIfIrItt~1 ~.44I~""1 4I'oa.. _~,t)&1 L~~)...... 'Ii'rftr:. ,:::'...;i',;ll\'1" __. Z -- l FRONT i I II 2 P,\RT 1 iit~t --- ".- -."""""- till_I...... HYDRO EASEMENT ~ ...", - -~,.. 8-0 "'UCllllCl1'1r -- -.- _lIIIvcrlotfl, -- i i I 1'l \ " ~I s g i . '-g i1 ~ z o N CONCESS 7 F RO N T PART I: PAIn 7. PlAN PIN .1610' B R 0 KEN L H !J h x' ~. & PART I PLAN 10R-94 PIN NRJI-IJ(JI.1 - ZBA ~~008-002:B ZONING BY-tAW AMENDMEI\IT COPA 2008-00105 Cla..in!~ton Official Plan Amt!:mdment o L -tOlt - :!:J~e 0011 ., "'t'''4'IO~ .JJ4.Zf,,,, HIGHWA y 401 4- .-2::= ~ C>(W1l)---= HIGHWAY OF HEROES 2 ,.,....~:.,' T o L an ('II "a C ~ "I:t N tJ) - o ...JI r:: IV Q) .! Q) m Q) u r:: nI ~ ~ ~ "C CO o 0: "a CD r:: CD Co o C ::;) Muriel Schlach:t Adolf .:me:: Owner: -....J o ~ ~l,!JlmgtDn REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, May 4, 2009 Report #: PSD-041-09 File #: ZBA 2009-0006 By-law #: Subject: TO PERMIT REZONING OF A FARM PROPERTY TO PROHIBIT RESIDENTIAL USES RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-041-09 be received; 2. THAT the application for Zoning By-law Amendment submitted by Teri Bell be APPROVED and that the attached Zoning By-law Amendment be ADOPTED by Council; 3. THAT the Durham Regional Land Division Committee be forwarded a copy of Report PSD-041-09 and Council's decision; and 4. THAT the Region of Durham Planning Department, MPAC and all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: f '- /j/!L Dav' J. rome, MCIP, RPP Director of Planning Services Reviewed by: 0 ~ ~ Franklin Wu, Chief Administrative Officer PW/CP/df 21 April 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 801 REPORT NO.: PSD-041-09 PAGE 2 1.0 APPLICATION DETAILS 1.1 1.2 1.3 Applicant: Owner: Proposal: Teri E. Bell Teri E. Bell & Thornlea Holsteins Ltd. The Applicant proposes to rezone a total of 59 ha of farm land to prohibit residential uses. This will facilitate the severance of a 1 ha surplus residential lot which was rendered surplus as a result of the acquisition of an abutting farm property. 1.4 1.5 Area: 59 ha Location: Part Lots 7 and 8, Concession Broken Front, former Township of Clarke, 955 Newtonville Road and 958 Lancaster Road 2.0 BACKGROUND 2.1 The Applicant, Teri Bell, owns a 40 ha property at 955 Newtonville Road. Thornlea Holsteins Ltd., owns a 20 ha property at 958 Lancaster Road, abutting Ms. Bell's property to the southeast, as well as an 80 ha property on the west side of Newtonville Road. Ms. Bell is seeking to sell 39 ha of her Newtonville Road property to Thornlea Holsteins retaining a 1 ha residential lot to accommodate her existing house, septic system and access to the outdoor wood-burning furnace. 2.2 On February 3, 2009, Durham Regional Council accepted Ms. Bell's application to amend the Durham Regional Official Plan in order to permit the severance of a dwelling as a result of the acquisition of a non-abutting farm property. The Durham Regional Official Plan does not permit the creation of new lots for agricultural uses on less than 40 ha land. Based on this policy, and due to the absence of a farm dwelling on the 20 ha agricultural lot, Durham Regional Planning Staff did not consider the abutting lot to be a viable farm parcel with which the applicant's property could be consolidated. Therefore, the amendment to the Durham Regional Official Plan was required. The Clarington Official Plan recognizes farm properties with a minimum lot area of 20 ha as bona-fide farm operations. Therefore Clarington Planning Staff considered the proposed severance of a dwelling to be surplus to the consolidation of abutting farms and therefore it did not require an amendment to the Clarington Official Plan. 2.3 On February 9, 2009, the Durham Regional Land Division Committee granted conditional approval to Ms. Bell's request to sever a 1 ha residential lot surrounding her existing house. In order to satisfy the requirements of the Provincial Greenbelt Plan, one of the conditions of approval for the severance was that the retained farm property (39 ha), and the abutting farm property to which it is being merged (20 ha), must be rezoned to prohibit the establishment of new residential uses. 802 REPORT NO.: PSD-041-09 PAGE 3 2.4 Consequently, on March 12, 2009, Teri Bell submitted an application for rezoning as partial fulfilment of the conditional approval granted by the Durham Regional Land Division Committee for the severance of a 1 ha surplus residential lot from a 40 ha lot. 2.5 An Agricultural Assessment, prepared by Toombs Consulting, was previously submitted by the Applicant in support of the Durham Regional Official Plan amendment, consent application and subsequent rezoning application. 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The proposed surplus dwelling is centrally located along the west side of the 40 ha farm property. A cold water stream, pond and associated hazard lands run to the south of the existing dwelling. At present, the agricultural lands on the property are rented out for use by the non-abutting farm operation, Thornlea Holsteins. " -,. View of existing residential dwelling and surrounding lands. 803 REPORT NO.: PSD-041-09 PAGE 4 3.2 The surrounding uses are as follows: North - South - East - West - Agricultural Agricultural Agricultural, Rural Residential Agricultural, Rural Residential 4.0 PROVINCIAL POLICY 4.1 Provincial Policy Statement The Provincial Policy Statement permits lot creation for a residence surplus to a farm operation as the result of farm consolidation provided that the local planning authorities ensure that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance. The creation of lots shall comply with the minimum distance separation (MDS) formulae. Where a new lot is proposed with an existing dwelling, and that dwelling is already located on a lot separate from the subject livestock facility, MDS, is not applied. This application complies with MDS and conforms with the Provincial Policy Statement. 4.2 Greenbelt Plan The Greenbelt Plan permits the severance of a residence surplus to a farming operation as a result of a farm consolidation where the residence was an existing use as of the date the Greenbelt Plan came into force. Additionally, the local planning authority must ensure that no new residential dwellings are permitted on the retained agricultural lot created by the severance. The existing residence, located on the severed lot, has been a legally existing use since before the Greenbelt Plan came into force and thus the application conforms with the Greenbelt Plan. 5.0 OFFICIAL PLANS 5.1 Durham Reqional Official Plan The Durham Regional Official Plan designates this property as "Prime Agricultural Areas." The severance of a dwelling rendered surplus as a result of the acquisition of a non-abutting farm is permitted subject to the following criteria: . The dwelling is not needed for a farm employee; · The farm parcel to be acquired is of a size which is viable for farming operations; · Within the Protected Countryside of the Greenbelt Plan Area, the dwelling was in existence as of December 16, 2004; and · The farm parcel to be acquired is zoned to prohibit any further severance and the establishment of any residential dwelling. 804 REPORT NO.: PSD-041-09 PAGE 5 Additionally, the creation of lots shall comply with the Minimum Distance Separation formulae. These criteria are reviewed and commented on in Section 9 of this report. 5.2 Clarinqton Official Plan 5.2.1 The Clarington Official Plan designates the property as both "Prime Agricultural Area" and "Environmental Protection Area." The dwelling, which is subject to the proposed surplus severance, is located entirely within the "Prime Agricultural Area" designation. Within the Clarington Official Plan, the severances of dwellings which are rendered surplus as a result of the consolidation of abutting farms may be permitted subject to the following criteria: . The farms are merged into a single parcel; . The dwelling to be severed is not required for farm employees; and . The surplus dwelling lot is generally less than 0.6 ha. At approximately 1 ha the proposed surplus dwelling lot exceeds the 0.6 ha recommended surplus lot size. This item is reviewed in Section 9 of this report. 5.2.2 The applicant's property includes Significant Valleylands and Hazard Land, which follow the course of two cold water streams which merge on the property south of the applicant's dwelling, as well as Significant Woodlands in the southeast corner of the property. 5.2.3 Based on the presence of these natural heritage features, the Clarington Official Plan states that development applications, such as the subsequent land division and rezoning applications, shall require an Environmental Impact Study (EIS). Part of the purpose of the EIS is to identify the limits of the natural heritage features and how to mitigate the affects of the proposed development upon these features. Setbacks for development from an "Environmental Protection Area" must be determined in consultation with the Conservation Authority. This application meets the severance policies of the Clarington Official Plan. 6.0 ZONING BY-LAW 6.1 Zoning By-law 84-63 zones the subject lands both "Agricultural Exception (A-1)" and "Environmental Protection (EP)." The area surrounding the proposed surplus dwelling lot is zoned "A-1". The "EP" portion of the property is located immediately south of the existing dwelling. The "A-1" zone requires a minimum lot area of 4,000 m2 with a minimum street frontage of 30 metres. The proposed surplus dwelling lot would comply with the provisions of the "A-1" zone. 805 REPORT NO.: PSD-041-09 PAGE 6 7.0 PUBLIC NOTICE AND SUBMISSIONS 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site. Public meeting signs were installed on the property. No inquiries on the application were received from the public at the time of the writing of this report. 8.0 AGENCY COMMENTS 8.1 The application and supporting documentation were circulated to a number of agencies for review and comment. The Ganaraska Region Conservation Authority, Clarington Engineering Services, including the Building Division, as well as Clarington Emergency Services have no objection to this application. 9.0 STAFF COMMENTS 9.1 In addition to the 20 ha farm property on Lancaster Road, Thornlea Holsteins owns an 80 ha farm property on the west side of Newtonville Road, on the opposite side of the road from the subject application. It is on this 80 ha property that Thornlea Holsteins has begun construction on their principal farm dwelling. Once construction is completed, the future acquisition by Thornlea Holsteins of the applicant's property would render the existing dwelling surplus. Thornlea Holsteins have indicated that the applicant's dwelling would not be needed for a farm employee. 9.2 The residential lot severance is approximately 1 ha in size. The Clarington Official Plan requires that the lot size of a surplus dwelling severance be generally less than 0.6 ha. However, Staff supported the position put forward in the Agricultural Assessment Report that the larger lot size requested by this application is necessary in order to include the existing house, driveway, well, septic system and the service area for the outdoor wood-burning furnace. 9.3 While the exact construction date of the applicant's dwelling is not known, the original portion of the dwelling has been in existence for over 100 years and therefore was in existence prior to the implementation of the Greenbelt Plan on December 16, 2004. 9.4 As a condition of the severance approved by the Durham Regional Land Division Committee, the Applicant's 39 ha retained farm parcel is to be melded with Thornlea Holsteins 20 ha property to the southeast and that the newly merged farm lot be rezoned to prohibit any residential development. 9.5 An Environmental Impact Study will not be required since the residential use has already been established and no new buildings or structures are proposed as a result of the rezoning. The property line of the severed residential lot has already been determined in consultation with the Conservation Authority staff to generally reflect the top-of-bank and ensure the hazard lands remain in one ownership. 806 REPORT NO.: PSD-041-09 PAGE 7 9.6 Of the 39 ha retained portion of land to be acquired by Thornlea Holsteins, approximately 32 ha is presently viable agricultural land. The remaining approximately 7 ha is comprised of valley lands along the creek, a pond and poorly drained, low-lying farmland. Once acquired, it is Thornlea Holsteins' intention to tile drain the low-lying farmland in order to increase the productivity of this portion of the property. 9.7 The proposed rezoning conforms with the Provincial Policy Statement, the Greenbelt Plan, the Durham Regional Official Plan and the Clarington Official Plan. This application is the last step in the process to sever the surplus dwelling lot. There have been no objections to this application from any of the circulated agencies and no comments received from the public. This application will prohibit any residential uses from being established on the merged farm property (59 ha) that is created through the consolidation of two abutting farm properties and will permit the severance of a rural residential lot (1 ha). Therefore Staff support this application to amend Zoning By-law 84-63. 10.0 CONCLUSIONS 10.1 Based on the comments provided in this report, it is respectfully recommended that the rezoning application be APPROVED. Attachments: Attachment 1 - Key Map Attachment 2 - Proposed by-law Amendment List of interested parties to be advised of Council's decision: Teri E. Bell Roy & Susan Robinson (Thorn lea Holsteins Ltd.) Professor Helmut and Elizabeth Brosz 807 -; o :::0 CD "0 o ;4 -u2 (f)- o~ I :J ~3 .....CD I :J 0.... <0--> ~ \ CONCESSION I ROAD 1 I , I I J Cl <{ ;:; 0 a: 0 <C 0 UJ a:: _J - --l a:: > w Z I- a Cf) f-- Teri E. BE!II <{ -.. () ::.. w z z <{ ...J I Thorn lea Holsteins Ltd. --- ---- ~ ~ L---- I (Former Darlington Twp.)! - . I I I I I I --. Property Location Map ZBA 2009-000() ZONING BY-LAW AMENDMENT D <( o II: II: w .... B z :5 I, Teri E. Bell and Thornlea Holsteins L,~ Owner: <Xl Attachment 2 To Report PSD-041-09 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2009- being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2009-0006; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule "2" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from "Agricultural Exception (A-1) Zone" to "Agricultural Exception (A-81) Zone" as illustrated on the attached Schedule "A" hereto. 2. Schedule "A" attached hereto shall form part of this By-law. 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act BY-LAW read a first time this day of 2009 BY-LAW read a second time this day of 2009 BY-U\W read a third time and finally passed this day of 2009 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 809 T:~~.~~~~.~c~:dUle ~~,~, to~" By-law 2~Oo90~C1 ", D'-' --J1 ...-'a...:J,;:)C:U c.il u~ 'U_~. ~ ~ .;JI 04...... . ~d ~-..~_.~ :3-~.~~.. ........ ..-. Zoning Change From "A_1" To "A-81 II Zoning To Remain "EP" Jim Abernethy, Mayar Patti L. Barrie, Municipal Clerk Clarke I --' r-1' I > ,I. I ~ - _~~l____L_~ -T--~~r----T-~-~ . """" /~ ~~ =,- 1 ~ ~l ~y jJ . ,.;~-,l ZBA 2009-0006 -I "-I Z ~: o ..... 1-. tf! W 810 q!ffil1gtnn REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, May 4, 2009 Report #: PSD-042-09 File #: COPA2008-0005 and ZBA2008-0028 By-law #: Subject: APPLICATIONS TO AMEND THE OFFICIAL PLAN AND ZONING BY-LAW TO PERMIT AN ASPHALT PLANT AND AGGREGATE TRANSFER STATION APPLICANT: LAFARGE CANADA INC. RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-042-09 be received; 2. THAT the application continue to be reviewed to address outstanding issues and any concerns raised at the Public Meeting; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: David . Crome, MCIP, RPP Director of Planning Services //,,~(-~ Reviewed bY:U ;.--) ~ Franklin Wu, Chief Administrative Officer 1W/CP/df 23 April 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 811 REPORT NO.: PSD-042-09 PAGE 2 1.0 APPLICATION DETAILS 1.1 Owner: Adolf and Muriel Schlacht. 1.2 Applicant: Lafarge Canada Inc. 1.3 Proposal: Official Plan Amendment: To re-designate the lands from "Light Industrial Area" to "General Industrial Area" with the following site specific exceptions: i) to permit outdoor storage to exceed a maximum height of 5 metres; ii) to allow outdoor storage to exceed 50% of the lot area; and iii) to allow outdoor storage at the front of the property. Zoninq Bv-Iaw Amendment: To permit a site specific exception in the General Industrial (M2) Zone to permit a building height greater than 12 metres; outside storage in the front and exterior side yards closer to a public street than any principal structure located on the same lot; and to permit the following uses: · Aggregate Transfer Station · Asphalt Plant · Processing of Recyclable Concrete and Asphalt · Outdoor Storage of sand, gravel, recycled concrete and asphalt · Outdoor Storage and sale of topsoil and salt and other accessory uses 1.4 Area: 17.24 hectares (42.6 acres) 1.5 Location: The subject lands straddle the CPR line and are located on the south side of Baseline Road, between Solina and Rundle Roads, north of Highway 401 (Attachment 1). 2.0 BACKGROUND 2.1 On October 31, 2008 MHBC Planning, on behalf of Lafarge Canada Inc., submitted applications to amend the Clarington Official Plan and Zoning By-law. The applications were not deemed complete until March 11, 2009 upon receipt of the following outstanding items: · Completion of all sections of the application forms; and · Submission of a preliminary Drainage and Stormwater Management Review as requested during the pre-consultation process. 812 REPORT NO.: PSD-042-09 PAGE 3 2.2 In addition to the above study, the following studies and reports were submitted in support of the application: . Phase One Environmental Site Assessment Report Traffic Impact Study Existing and Proposed Drainage Report Hydrogeological Investigation Report Planning Justification Report Noise Assessment Preliminary Drainage and Stormwater Management Review . . . . . . The applicant also provided a commitment letter indicating their intention to complete an Archaeological Assessment in the spring. 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject 17.24 ha site is currently vacant and is bisected by the Canadian Pacific Rail line. The unopened Solina Road allowance is on the west side of the property and beyond that are vacant lands, identified for the alignment of the technically preferred Highway 407 East Link. Highway 401 is located to the south and the Highway 407 East Link will connect through a portion of the property (Attachment 2). The property slopes from the north to Highway 401 offering a clear view of the lands. 3.2 The surrounding uses are as follows: North - Agricultural South - Vacant lands and Highway 401 East - Industrial, residential and vacant lands West - Agricultural and vacant lands 4.0 PROVINCIAL POLICY 4.1 Provincial Policy Statement The 2005 Provincial Policy Statement (PPS) states planning authorities are required to promote economic development and competitiveness by: . providing for an appropriate mix and range of employment (including industrial, commercial and institutional uses) to meet long-term needs; . providing opportunities for a diversified economic base, including maintaining a range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses, and take into account the needs of existing and future businesses; . planning for, protecting and preserving employment areas for current and future uses; and . ensuring the necessary infrastructure is provided to support current and projected needs. 813 REPORT NO.: PSD-042-09 PAGE 4 The PPS requires infrastructure and public service facilities to be provided In a coordinated, efficient and cost-effective manner to accommodate projected needs. Planning for infrastructure and public service facilities shall be integrated with planning for growth so that these are available to meet current and projected needs. 4.2 Provincial Growth Plan The Provincial Growth Plan stresses the importance of ensuring an adequate supply of land for a variety of appropriate employment uses to accommodate forecasted growth. A range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses, and take into account the needs of existing and future businesses is to be maintained. Infrastructure is to be provided to support current and forecasted employment needs. Municipalities are encouraged to designate and preserve lands within settlement areas in the vicinity of existing major highway interchanges, for manufacturing, warehousing, and associated retail, office and ancillary facilities, where appropriate. In planning lands for employment, municipalities will facilitate the development of transit-supportive, compact built form and minimize surface parking. In the designated greenfield area, each municipality is to achieve a minimum density target that is not less than 50 residents and jobs combined per hectare, measured over the entire upper-tier municipality (Region of Durham). 5.0 OFFICIAL PLAN POLICIES 5.1 Durham ReGion Official Plan The Employment Area policies state that industrial uses are to be designated in appropriate locations in the respective area municipal official plans. The policies encourage prestige employment uses with high employment-generating capacity and greater architectural, landscaping and sign controls along Highways 401 and 407. Sites having a high degree of exposure and good access shall be reserved for employment-intensive uses. Beautification of Employment Areas, particularly those adjacent to major transportation routes shall be promoted. The Aggregate Resources Extraction Area Policies permit aggregate-related industrial uses to be permitted in Employment areas. 814 REPORT NO.: PSD-042-09 PAGE 5 5.2 Growinq Durham The Region of Durham is undertaking the Growing Durham Study initiative to review the growth management policies contained in the Regional Official Plan in conformity with the provincial Growth Plan. The Growing Durham Final Recommended Growth Scenario and Policy Directions Report recommends 25 jobs per net hectare in clarington to comply with the Growth Plan policy requiring 50 residents and jobs per hectare within the greenfield area. 5.3 Clarinqton Official Plan The subject lands are designated as Light Industrial Area. This designation together with the Prestige Employment Area designation applies to places of high visibility along major arterial roads and freeways. The range of industrial uses shall be sensitive to and compatible with abutting uses. The predominant uses permitted shall be manufacturing, assembling, processing, fabricating, repairing, research and development and warehousing. Outdoor storage is limited to 25% of the lot area with a maximum height of 3 metres and is to be limited to the rear yard, screened from adjacent properties and freeways. The policies of the Clarington Official Plan allow asphalt batching plants and aggregate transfer stations within the General Industrial Area designation provided the evaluation of a site specific zoning amendment considers the following: · minimizing visual impacts of the site from major arterial roads and freeways; · minimizing impact on abutting uses including noise and odour; and · addressing other issues as may be required by the Municipality. The Transportation policies identify Baseline Road as a Type 'C' Arterial, Highway 401 as a Freeway and the future Highway 407 as a gateway to the Municipality. The policies require a high quality visual environment shall be maintained for users of the highway. This shall be achieved through the protection of prominent landscape features and the provision of treed and landscaped buffer strips along each side of the highway and within interchanges. In addition, significant vistas and view corridors visible from the highway shall be protected. 6.0 ZONING BY-LAW 6.1 Within Comprehensive Zoning By-law 84-63 as amended the lands are zoned "Light Industrial (M1)" and "General Industrial (M2)". As required by the policies of the Official Plan, a site specific zoning by-law amendment is required. 7.0 PUBLIC NOTICE AND SUBMISSIONS 7.1 Public Notice was given by mail to each landowner within 120 metres of the subject site. A Public Meeting sign was installed on the property. 815 REPORT NO.: PSD-042-09 PAGE 6 Two inquiries were received. One was of a general nature. The other was from Mr. Bruni, the owner of an adjacent parcel. His parcel is at the south end of Solina Road between Highway 401 and the CPR line. Mr. Bruni questioned the proposed access onto the unopened road allowance. He indicated that there were plans to develop his property in the seventies and funds were secured to construct Solina Road south of Baseline Road. Municipal records indicate that the Agreement for the development was terminated in 1997 and the funds were returned. Mr. Bruni also indicated that CPR gated the level crossing restricting access to the properties south of the rail line. He questioned how the applicant intends to access the south parcel. 8.0 AGENCY COMMENTS 8.1 The applications were circulated to the relevant departments and agencies for comment. A number of agency comments remain outstanding as of the writing of this report. 8.2 The Clarington Operations Department and Hydro One offered no objections to the proposal. Hydro One requested to be circulated any future plans for the site as a high voltage Hydro One easement corridor bisects the property. 8.3 The Clarington Emergency Fire Services Department indicated that the proposed development must comply with Part 4 of the Ontario Fire Code. 8.4 The Central Lake Ontario Conservation Authority provided the following comments for consideration. The Technical Memorandum from Golder & Associates dated August 27, 2008 regarding the Clarington Site Natural Features assesses two natural features identified within the Regional Municipality of Durham Official Plan (2004) and concluded that an Environmental Impact Study would not be required for the proposal given the distance between the features and the development. CLOCA is in agreement with the findings of the technical memo. Based on the Existing and Proposed Drainage of the Proposed Lafarge Aggregate Depot and Asphalt Plant, Clarington Ontario, completed by Golder & Associates, dated February 11, 2009, the drainage follows the CPR tracks to a low lying area at the southwest corner of Baseline Road and Hancock Road, and eventually outlets to Tooley Creek. The report indicates the drainage information provided in the report will be confirmed during the detailed survey and design of the development. CLOCA agrees that this information needs to be confirmed. CLOCA does not have any objections to the rezoning or amendment to the official plan to allow the proposed use. However, should these applications be approved, there are a number of items that CLOCA will require at the detailed design stage of the project. 816 REPORT NO.: PSD-042-09 PAGE 7 8.5 clarington Engineering Services identified a number of Issues and provided the following comments: · The applicant proposes to access the site from an unopened portion of Solina Road. This section of road allowance is not maintained on a year round basis and has critical deficiencies in width, surface type, structural adequacy and drainage. Accordingly, the Engineering Services Department will not support a reconstruction of Solina Road and it must remain as an unopened road allowance. Any access to the site must be from Baseline Road. · The noted section of Baseline Road is subject to seasonal half load restriction. The applicant must undertake a full an'alysis of Baseline Road with respect to structural integrity and surface condition. This report may recommend upgrades that will be required to Baseline Road to facilitate this development. Any costs for road upgrades required by the Director of Engineering Services will be borne 100% by the applicant. The report will be subject to the approval of the Director of Engineering Services. · A portion of the subject site is located on the south side of the Canadian Pacific Railway that has no frontage on a road allowance. The applicant has advised that access will be obtained by crossing the railway. Prior to approval of the subject application, the applicant must demonstrate how legal access will be obtained to this portion of the lands and obtain all of the necessary approvals from the Railway and all other agencies. · A Traffic Study has been submitted in support of the application. The Study is currently being reviewed in a comprehensive manner. The report must meet the requirements of the Engineering Services Department and is subject to the approval of the Director of Engineering Services. · A preliminary engineering brief on stormwater drainage and stormwater management has been submitted in support of the subject application. The final preliminary engineering brief must restrict all on-site stormwater drainage to acceptable levels and direct all drainage to suitable outfall locations and will be subject to the approval of the Municipality, the Central Lake Ontario Conservation Authority and the Canadian Pacific Railway. 9.0 STAFF COMMENTS 9.1 Initial development of the site is proposed on the northern portion of the parcel with access to the site from the unopened Solina Road allowance. Parking and the weigh scale house is to be located at the west end of the property. The asphalt plant is proposed to be centralized while stockpiles between 7 and 10 metres in height, of various materials will be located in the front, rear and easterly side yards. 817 REPORT NO.: PSD-042-09 PAGE 8 9.2 The proposal does not appear to conform to the Provincial, Regional and Local policies. A meeting will be arranged with the applicant to discuss how they intend to address conformity to the policies described below. 9.2.1 The Provincial Policy Statement and the Growth Plan both stress maintaining a range and choice of suitable sites for employment uses taking into account the needs of existing and future businesses. The Growth Plan further states that municipalities are encouraged to designate and preserve lands in the vicinity of major highways and interchanges for manufacturing, warehousing and associated retail, office and ancillary facilities where appropriate. The Growth Plan requires 50 residents and jobs per hectare in designated Greenfield area. The Region of Durham through the Growing Durham Study initiative is recommending 25 jobs per hectare for employment lands in Clarington. The development of the 6.52 hectare (16.1 acre) northern parcel would create a maximum of 15 jobs, or 0.43 jobs per hectare. Development at this level will make it difficult to achieve the jobs per hectare required through Growing Durham which is significantly less than the 50 jobs per hectare stated in the Growth Plan. 9.2.2 The Region of Durham Official Plan encourages prestige, employment-intensive uses to locate along highways 401 and 407. The proposed development would not appear to be consistent with this requirement. 9.2.3 Policy 11.7.6 of the Clarington Official Plan requires evaluation of rezoning applications for asphalt batching plants and aggregate transfer stations in accordance with the following criteria: · minimizing visual impacts of the site from major arterial roads and freeways; · minimizing impact on abutting uses including noise and odour; and · addressing other issues as may be required by the Municipality. Of particular concern is the ability to adequately screen the development from Highway 401 and the future Highway 407 East Link. The stockpiles of aggregates are proposed in the range of 7 to 10 metres. Officials from the Ministry of Transportation indicated in the pre-consultation meeting that the Highway 407 East Link would likely be elevated 6 to 7 metres where it connects to Highway 401 (Attachment 2). The transportation policies identify future Highway 407 as a gateway and require that a high quality visual environment be maintained. Significant vistas and view corridors visible from the highway shall be protected. The Planning Report prepared by MHBC Planning does not address the Highway 407 East Link which is proposed just west of the property. It states that the current distance to the 401 will minimize the potential negative visual impacts. It also suggests that an existing berm and stand of trees could be enhanced to further minimize visual impacts. 818 REPORT NO.: PSD-042-09 PAGE 9 The proposed Highway 407 East Link is much closer to the site than Highway 401 and the existing stand of trees and berm are within the proposed widening needed to accommodate the Highway 407 East Link ramp connecting to Highway 401. 9.3 Work is also underway on the Tooley and Robinson Creeks watershed plan which will inform the review for a Secondary Plan for Courtice Industrial Lands. 9.4 On April 8, 2009 GO Transit advised staff that the CPR line has been selected for the extension of GO Train service to Bowmanville. The Environmental Assessment process will be initiated shortly under the expedited environmental assessment process for transit projects. The EA will look at additional track requirements, station location layover facilities and a maintenance yard. This could have implications for the applicant as the CPR line bisects the property. 10.0 CONCLUSIONS 10.1 The purpose of this report is to satisfy the Public Meeting requirements under the Planning Act. At this time a number of agency comments remain outstanding. In addition, further discussions are required to determine how the applicant intends to conform with the intent of the provincial policies and the Clarington Official Plan policies. Staff respectfully request that this report be referred back to staff for further processing and the preparation of a subsequent report. Attachments: Attachment 1 - Key Map Attachment 2 - Durham East Link - 407 to 401 Attachment 3 - Draft Official Plan Amendment - Submitted by the Applicant Interested parties to be notified of Council and Committee's decision: W. Brent Clarkson Lafarge Canada Inc. Adolf & Muriel Schlacht Kresho Petrovitch Mr. Bruni Lawrence Wallace 819 Property Location Map ( Courtice ~ Li ~ ROAD ~'" ""'"" ........A RIO ZBA 2008-0028 ZONING BY -LAW AMENDMENT / ~ J l" i~ l' .9 P ,~ ;i ;1 'I h PM " " L 0 T 2 3 ". :/6606 OOfJ o N CONCESS "". . ;;;Ii~ t ! - " ~~ ~;, . FRONT ROAD o N NCESS BROKEN 4 BASELINE ,,- M(OMI' N 7S 19' 20" [ IIlD'U'OoCC___, 10 '11:'_) ---=-~-~----~EJ_U .--~- ---------~----~--- 18-- -..::.=- G'. I -- .~ I 1-- -- I \ -f II ~~t-:J . ~ ~r -- 2 PART -~........ _1f_1IICIo I0Il_''''''''' HYDRO EASEMENT _I"""" I " \ , . ~ ~ . o 11 ~ . It) N "0 C <( "'lIt N .!J o ..J C Q) Q) ! Q) In Q) u c ns ~ o <( "0 ns o a= "0 Q) C Q) Q, o c ~ ~. I: ! I h ~. T o L 001' 7 I: 7. PLAN .166061- PART PAR 4 2 T o L PAIH 1 PLAN 100-94 PfH2Hf)II-(}Of.t -l o :::0 CD '0 o ;:1. "U~ C/)- O~ I ::T 03 ~CD I :J 0- (0 ->. COP A 2008-0005 tlO("'OI ,;,;,,1 Clarington Official Plan Amendment - ---~~ Owner: Adolf and Muriel Schlacht If 7"""fO"[ J.u.~ r.., HIGHWAY 401 .... ~- ---------.: HIGHWA Y OF HEROES fW"""OI!!~.1 co I\) o -l o :::0 CD '0 o ::1- iJ~ C/)- o~ I :r l23 ",CD , :J 0- <01\.) LaFARGE LANDS ZBA 2008-0028 and J OPA 2008-0005 - - ---- --- - - '-t-::; r .~ - - -- - ~ OPG LANDS = = - ENERGY PARK DRIVE -------- )f 0 r rn 0 rn ( r- D:l Z 0 J c > 0 ::0 ::0 "tl Z g > m ::0 ~~ " ::0 d g C I" 1 / -.. / " ENERGY BUSINESS P~R~ ~ I "\ \ \ '\ '\ ] ----- ------= -- LaFarge Lands in Proximity to the Energy Business Park and 401-407 Interchange CD '" -" PROPOSED OFFICIAL PLAN AMENDMENT AS SUBMITTED BY APPLICANT BASIS In order to permit the proposed uses, a redesignation is required from Light Industrial to General Industrial. The surrounding land use designations are as follows: · Light Industrial to the north, east and west. · Utility to the south across Highway 410 RA TIONALE The lands affected by this Amendment are located within the Courtice Urban Boundary. The Official Plan contemplates Asphalt Plants and Aggregate Transfer Stations within the General Industrial designation provided visual impacts of the site from major arterial roads and freeways are minimized and impacts on abutting uses including noise and odour are minimized. The property is located on an arterial road in an area that is transitioning to industrial uses. Potential impacts on existing residences will be minimized by landscaping, screening, orientation of uses on the site and application of the Ministry of Environment Certificate of Approval process. The proposed development will contribute to the Municipality's industrial base and provide road base construction materials to the local and regional markets. The proposal is supported by a series of technical reports, which demonstrate that the proposal can be developed in accordance with Municipal and Provincial policies, stafldards and requirements. 823 PROPOSED OFFICIAL PLAN AMENDMENT AS SUBMITTED BY APPLICANT PART 8 - THE AMENDMENT DETAILS OF THE AMENDMENT The Official Plan is amended as follows: 1) Schedule A2 - Land Use Courtice Urban Area is hereby amended by redesignating the lands identified on attached Schedule A, from "Light Industrial" to "General Industrial"; and 2) Exceptions to Policy 11.7.3 are hereby granted to: a. permit a stockpile height greater than 5 metres; b. permit the lot area coverage of outside storage areas to exceed 50% of total lot area; and c. permit outside storage areas at the front of the property. IMPLEMENTATION Upon adoption of this Amendment, Council will consider an implementing zoning by-law to rezone the subject lands from Light Industrial (M 1) and General Industrial (M2) to General Industrial (M2) - Special Exception to permit the following uses on the subject lands: . Aggregate Transfer Station; . Asphalt Plant; · Processing of recyclable concrete and asphalt; · Outside storage of sand, gravel, recyclable concrete and asphalt; · Outside storage and retail sale of topsoil and salt; and · Uses Accessory to the above listed uses. INTERPRETATION The provisions of the Official Plan as amended from time to time shall apply in regard to this Amendment. 824 PROPOSED OFFICIAL PLAN AMENDMENT AS SUBMITTED BY APPLICANT r--l PRESTIGE 1_ _ I EMPLOYMENT AREA !'7.i'7?:::l LIGHT ~ INDUSTRIAL AREA .. GENERAL INDUSTRIAL AREA .. BUSINESS PARt< I=:J UTILITY r---I ENVIRONMENTAL L.-.J PROTECTION AREA .. GREEN SPACE .. WATERFRONT GREENWAY [B] COMMUNITY PARK ...... SPECIAL POLICY MEA Lands to be redesignated from Light Industrial Area to General Industrial Area - - -- Base source: Land Use 1\lap A2: Courtice Urban Area, and; Map AI: ()arlingtonl{ural Area, Official Plan, Municipality ofClarington, January 2007. / "'" Amendment Number to the Official Plan For the Municipality of Clarington Scale 1 :25,000 Date: October 24, 2008 Cl) Sched ule A m MHBC 7050 Weston Road, Suite #230 Woodbridge, Ontario, tAL 8G7 T: (90S )761.5588 P: (905 )761.5589 www.mhbcplan.,om ,) DWG No. 195261SQI200810CTOSERIOPA ZSA APPLICATION SUSMISSIONIREPORTFIGURES'OP 825 Cl![#]gtnn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION MEETING Date: Monday, May 4, 2009 Report #: PSD-043-09 File No's: A2009-0004, A2009-0005 By-law #: and A2009-0006 Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF APRIL 16, 2009. RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-043-09 be received; and 2. THAT Council concurs with the decision of the Committee of Adjustment made on April 16, 2009, for applications A2009-0004, A2009-0005 and A2009-0006, and that Staff be AUTHORIZED to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. Submitted by: David rome, MCIP, RPP Director of Planning Services Reviewed by: d~~ Franklin Wu, Chief Administrative Officer MK/CP/df 22 April 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 826 REPORT NO.: PSD-043-09 PAGE 2 1.0 APPLICATION DETAILS 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISION OF COMMITTEE OF ADJUSTMENT FOR APRIL 16, 2009 Application Number Staff Recommendation Decision of Committee.. A2009-0004 A2009-0005 A2009-0006 A rove A roved A rove A roved A rove A roved 1.2 Application 2009-0004 was filed to permit the construction of an attached, unenclosed deck by increasing the maximum permitted projection into the required rear yard from 1.5 metres to 2.3 metres. The subject property is located at 21 Heatherlea Drive in Wilmot Creek. The proposed deck is located at the northeast corner of the dwelling in the rear yard. The applicant states that the proposed new deck is required to provide a suitable wheelchair access for a resident of the dwelling from the existing side deck. The current setback allows a structure that is 2.3 metres in depth, which is inadequate for both wheelchair access and patio furniture on the existing deck. The recommended increase in maximum permitted projection into the rear yard from 1.5 metres to 2.3 metres would allow an attached, unenclosed deck of up to 4.6 metres in width. Committee concurred with Staff's recommendation and approved the application. 1.3 Applications 2009-0005 and 2009-0006 were filed to permit the creation of one industrial lot, by reducing the minimum required lot area from 3000 m2 to 2554 m2 for both the retained parcel of land and the severed parcel of land. Historically the subject lands were two separate lots, each having an area of 2554 m2. Both lots were sold to one purchaser and merged on title. The current owner wished to have two separate industrial lots once again, and therefore applied for a land severance. The severance was approved with conditions; one condition being that both the retained and severed parcels of land be brought into compliance with the Zoning By- law requirements for lot area. Staff recommended approval of the application, as the proposed severance application met all other zoning requirements and as there would be no detrimental impact on the neighbourhood. Committee concurred with Staff's recommendations and approved both applications. 827 REPORT NO.: PSD-043-09 PAGE 3 2.0 COMMENTS 2.1 Staff have reviewed the Committee's decisions and are satisfied that applications A2009-0004, A2009-0005 and A2009-0006 are in conformity with both Official Plan policies, consistent with the intent of the Zoning By-law, are minor in nature and desirable. 2.2 Council's concurrence with the decisions of the Committee of Adjustment for applications A2009-0004, A2009-0005 and A2009-0006 is required in order to afford Staff official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment 828 Attachment 1 To Report PSD-043-09 Cl!J!.mgron PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: DENIS ANDREW DENIS ANDREW PROPERTY LOCATION: 21 HEATHERLEA DRIVE, WILMOT CREEK PART LOT 4, CONCESSION BF FORMER TOWN(SHIP) OF DARLINGTON FILE NO.: A2009-0004 PURPOSE: TO PERMIT THE CONSTRUCTION OF AN UNENCLOSED PORCH (ATTACHED DECK) BY INCREASING THE MAXIMUM PERMITTED PROJECTION INTO THE REQUIRED REAR YARD FROM 1.5 METRES TO 2.3 METRES. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE CONSTRUCTION OF AN UNENCLOSED PORCH (ATTACHED DECK) BY INCREASING THE MAXIMUM PERMITTED PROJECTION INTO THE REQUIRED REAR YARD FROM 1.5 METRES TO 2.3 METRES, AS IT MEETS THE INTENT OF BOTH OFFICIAL PLANS AND THE ZONING BY-LAW, IS MINOR IN NATURE, AND IS NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: April 16, 2009 LAST DAY OF APPEAL: May 6, 2009 829 Clw:mgtnn PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: 2116656 ONTARIO INC. 2116656 ONTARIO INC. PROPERTY LOCATION: 70 MEARNS COURT, BOWMANVILLE PART LOT 9, CONCESSION BF FORMER TOWN(SHIP) OF BOWMANVILLE A2009-0005 FILE NO.: PURPOSE: TO PERMIT THE CREATION OF A NEW LOT BY REDUCING THE MINIMUM REQUIRED LOT AREA FROM 3000 SQUARE METRES TO 2554 SQUARE METRES. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE CREATION OF A NEW INDUSTRIAL LOT BY REDUCING THE MINIMUM REQUIRED LOT AREA FROM 3000 M2 TO 2554 M2, AS IT MEETS THE INTENT OF BOTH OFFICIAL PLANS AND THE ZONING BY-LAW, IS MINOR IN NATURE AND IS NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: April16,2009 LAST DAY OF APPEAL: May 6, 2009 830 CI!J!.mgton PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: 2116656 ONTARIO INC. 2116656 ONTARIO INC. PROPERTY LOCATION: 72 MEARNS COURT, BOWMANVILLE PART LOT 9, CONCESSION BF FORMER TOWN(SHIP) OF BOWMANVILLE A2009-0006 FILE NO.: PURPOSE: TO PERMIT THE CREATION OF A NEW LOT BY REDUCING THE MINIMUM REQUIRED LOT AREA FROM 3000 SQUARE METRES TO 2554 SQUARE METRES. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE CREATION OF A NEW INDUSTRIAL LOT BY REDUCING THE MINIMUM REQUIRED LOT AREA FROM 3000 M2 TO 2554 M2, AS IT MEETS THE INTENT OF BOTH OFFICIAL PLANS, AND ZONING BY-LAW, IS MINOR IN NATURE AND IS NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: April 16, 2009 LAST DAY OF APPEAL: May 6, 2009 831 Clf1!.mgron REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, May 4, 2009 Report #: PSD-044-09 File #: PLN 7.9 By-law #: Subject: ENERGY-RELATED STREET NAMES FOR THE ENERGY BUSINESS PARK RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-044-09 be received; 2. THAT the Energy Business Park be approved to use energy-related street names for any new streets to be established; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. SUbmitted~: ~~.. . vid J. . r me, PP Director of Planning Services " ~.... ~~ Reviewed bY:~ r-~ . -' I . Franklin Wu, Chief Administrative Officer BR/CP/sc/df 28 April 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 832 REPORT NO.: PSD-044-09 PAGE 2 1.0 BACKGROUND 1.1 In 2005 staff successfully requested the name Energy be reserved by the Region as a street name for Clarington. At the time of draft approval for the Ontario Power Generation proposed plan of subdivision, a second street name request was forwarded to, and approved by, the Region for use in the Energy Business Park. This request included Atomic and Nuclear. 2.0 STAFF COMMENTS 2.1 The above "theme" street names, although appropriate for their context, do not conform to Clarington's street naming policy which requires the use of historic and Clarington war dead or war veterans names. As such their use must be approved by Council. 2.2 This report deals with the "theme" street names reserved for new streets in the Energy Business Park. Existing street names for Osborne Road and Solina Road would remain, but new streets created through Plans of Subdivision would have an energy- related theme. 2.3 At some point in the future, when Energy Drive is connected at both Courtice Road and to the South Service Road at Solina Road, it is planned that South Service Road would be renamed in its entirety as Energy Drive from Waverly Road to Courtice Road. This provides the OPG Nuclear Generating Station with an address on "Energy Drive". 3.0 CONCLUSIONS 3.1 It is respectfully recommended that Planning Staff be authorized to use energy-related street names in the Courtice Energy Business Park Attachments: Attachment 1 - Proposed Energy Park Road Network Interested parties to be notified of Council and Committee's decision: Nick Mensink, G.M. Sernas & Associates 833 O\fO~ )t~\fd 11 Il >tNll LOP D e et o O::zw Wet:E ~:J:W >~:J: o::-~ w:!:e Cl)ew :J:W~ ~:Eet ::::let...J OZW Cl)WO:: u..0::>- OwC) zmffi Qoz li::~w o D.. e etw 0> 0::0: we 0>- -C) ~o:: WW Cl)Z :J:W ~e ::::lW O:E Cl)et u..Z oW zO:: Ow i=m 0::0 o~ D.. ~ O\fO~ \fNI10S 133~lS M3N O\fO~ 3N~08S0 Attachment 1 To Report PSD-044-09 ~ o 0:: W z 0:: o m en o ~ 0::: <C D.. en en w z - en ::;) In >- C) 0::: w Z W 834 ..lIl: ~ o .! Q) Z 'C to o 0::: ..lIl: ~ to D.. >. C) ~ Q) c: W 'C Q) II) o Q. o ~ D.. Clw:.#}gton REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 4,2009 Resolution #: Report #: EGD-017-09 File #: By-law #: Subject: PROPOSAL TO CONVEY AN UNOPEN ROAD ALLOWANCE SITUATED IN LOT 27, CONCESSION 1, FORMER TOWNSHIP OF CLARKE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That Report EGD-017-09 be received; 2. That the unopen road allowance situated in Lot 27, Concession 1, former Township of Clarke be closed and declared surplus and that the road allowance be conveyed to 564069 Ontario Inc. 3. That the applicant's pay the appraised land value of $ 35,000.00 as well as all legal and other financial costs associated with the conveyance of the land; 4. That 564069 Ontario Inc. be advised of Council's decision. Submitted by: A.S. Cannella Director of Engineering Services ~) /. ) ~ v~~~~lA Reviewed by: Franklin Wu Chief Administrative Officer ASC/LJ B/dv April 28, 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282 901 REPORT NO.: EGD-017-09 PAGE 2 1.0 BACKGROUND 1.1 564069 Ontario Inc. is the owner of the property identified as 131 King Avenue East (Newcastle IGA). The property is situated immediately adjacent to an unopen road allowance that the Director of Engineering Services has determined is no longer necessary for public use and that is also not in the best interest of the Municipality to continue to maintain as road allowance. In 2004, 564069 Ontario Inc. submitted application to have the unopen road allowance which is situated immediately adjacent to their property, legally closed by by-law and conveyed into the private ownership of 564069 Ontario Inc. 1.2 On November 8, 2004 Council approved the recommendations of Report EGD 048-04. The Report recommended that the road allowance be legally closed by by-law, declared surplus and conveyed into private ownership. The approval by Council was subject to the applicant fulfilling all of the normal policy and procedure associated with the closure and conveyance of a road allowance. 1.3 Notice of the application to close the road allowance was circulated to all agencies, utilities and municipal departments. No objections were received. 1.4 The Council directed policy and procedure for the closure and conveyance of a road allowance stipulates that the applicant must obtain the written consent of all other land owners whose property is situated directly adjacent to the road allowance. In 2004, 564069 Ontario Inc. was not able to obtain the necessary consent from the adjacent property owners at 63 Beaver St. S. and a lengthy delay ensued in the process. In 2008, the principle of 564069 Ontario Inc. purchased the adjacent property (63 Beaver St. S.). For our records, the principle of 564069 Ontario Inc., Mr. Norman Gyaltsan has provided a letter of consent to convey the road allowance to his company. The road closure process may now continue. 1.5 49 and 63 Beaver St. S. and the unopen road allowance are the subject of a rezoning allowance are the subject of a rezoning application and (along with 131 King Ave. E.) are the subject of site plan application to expand the parking at the existing grocery store. 1.6 In accordance with the recommendations of Report EGD 048-04 the road allowance can be conveyed to 564069 Ontario Inc. for the appraised value of $35,000.00 plus legal and advertising cost. Appraisal and survey costs have already been paid. 902 REPORT NO.: EGD-017-09 PAGE 3 2.0 CONCLUSION 2.1 It is recommended that subject to any input received at the Public Meeting, that Committee recommend to Council that Council authorize by by-law the closure of the subject road allowance, declare the land surplus and convey the subject lands into private ownership for the appraised value of $35,000.00 as well as all other associated legal and financial costs. Attachments: Attachment 1 - Key Map List of Interested Parties: 564069 Ontario Inc. 903 -1 \ II I I I I h 111I1 II \ U \ I King Avenue East 97 King Ave.E,. (564069 Ontario Irlc.) .l: .... ::J o UJ Emily Street ... G.l > III G.l co .... a: 49 Beaver St. S. ~ (564069 Ontario Inc.) 63 Beaver St. S. Unopened Road Allowance to'be Closed I I (5.8m x 55.8m) lV W~E s DRAWN BY: E.L. DATE: April 24, 2009 " ,I REPORT EGD-017 -09 I ATTACHMENT NO.1 Cutler Drive 904 CI{Jl-!lJglOn REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 4, 2009 Resolution #: Report #: EGD-018-09 File #: By-law #: Subject: ROB PIONTEK SKATE PARK - NOISE AND LOITERING MITIGATION MEASURES Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Council endorse increased planting, and additional barrier railings at the Rob Piontek Skate Park to be funded from the Courtice Skate Park capital account; 2. THAT Council endorses the use of private security patrols at the Rob Piontek Skate Park in 2009 on a trial basis up to a max. of $2000 and; 3. THAT interested parties be advised of Councils decision. Respectfully by, ~ r~~~ Submitted by: A. . Cannella Director of Engineering Services d~-=o h Reviewed by: Franklin Wu Chief Administrative Officer ASC/PW/dv April 27, 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282 905 REPORT NO.: EGD-018-09 PAGE 2 1.0 BACKGROUND 1.1 Since the opening of the Rob Piontek Skate Park in July 2008 the Municipality and Durham Regional Police have received complaints about noise, loitering and litter at the skate park from residents of the Nantucket condominium complex located south of the skate park. The residents' concerns have been relayed to the Municipality through letters, e-mails, and meetings with staff and members of Council. The primary concerns appear to be that the skate park has become a gathering place for youth hanging around the skate park or the adjacent parking lot. The noise from car stereos, tires squealing, and loud voices have been the main concerns. Other concerns include excessive litter, foul language and lewd conduct. On April 18 the Community Services Department in conjunction with Alcatraz Skates began the first Learn to Skate Board program at the park. As well as learning the basics of skate boarding, these four week programs will emphasis safety, respect and etiquette. In the fall of 2008 the Municipality revised the by-law to regulate, protect and control all public parks. Implementing a Dusk to Dawn curfew at all parks was one of the key revisions to the by-law. Therefore any loitering or use of the skate park outside of daylight hours is a violation of the by-law and the police will issue tickets on that basis. The Durham Regional Police prepared a report in December 2008 indicating that they have received an increase in calls for service since the park opened. The calls from residents are primarily in the evening hours after 9:00PM. Most of the calls were in the disorder category for youth loitering, followed by fights and noise complaints. The police recommend increased patrols after 9:00PM to help curb the calls for service. They also recommend that By-law infractions be issued by municipal law enforcement staff and the police, suggesting that the fines would act as a deterrent. They further recommend that the Municipality should consider having municipal law enforcement staff conduct checks outside of normal business hours. On April 2, 2009 engineering staff, community services staff, and some members of Council met with the Durham Regional Police to obtain more information on the extent and nature of the calls for service that the police have received since the skate park opened in July 2008 and to discuss possible solutions. On April 8, 2009 engineering staff and two officers from the Durham Regional Police met with residents and the management company for the Nantucket condominiums to obtain feedback on the possible methods of mitigating noise and loitering at the skate park in 2009. 906 REPORT NO.: EGD-018-09 PAGE 3 2.0 COMMENTS 2.1 The location of the new skate park in Courtice was selected due to its ease of access by public transit and by foot, its central location within the community, the amenities offered at the Courtice Recreation Complex, and the open/visible site. From a crime prevention and user safety perspective locating the skate park in an open visible area was preferred to locating it behind a building or at another remote location. Public surveillance from the constant traffic in and out of the complex and the ease of access for police surveillance were desirable attributes of the site. The park has been very popular with its intended users. It has been described by many as the best skate park east of Toronto and receives heavy use from both skate boarders and BMX riders. Unfortunately it has also become a night time gathering place primarily by youth who do not come to use the skate park but rather to hang out at the west edge of the park or in the parking lot. The closest residential properties are located in the Nantucket condominiums 60m south of the skate park. Those residents accounted for most of the calls for service received by the Police. 3.0 ANALYSIS 3.1 The Park Use By-law was revised in October 2008 to include a Dusk to Dawn curfew at all municipal parks. The main entrance sign at the skate park has been revised to reflect those new hours of use. Four additional signs citing the park hours and noise by-law (attachment 1) have also been installed to ensure that there is no confusion about the permitted hours of use or the noise by-law. By- law infractions will be laid by the police with fine amounts of up to $5,000 as determined by the courts. The police have indicated that they will increase both daytime and evening patrols at the skate park in 2009. In their report they also recommended increased patrols by municipal law enforcement staff. Since the majority of calls for service are occurring in the evening after 9:00PM it would not be practical or cost effective to utilize municipal law enforcement staff for evening patrols. Private security firms can be hired to patrol the park to augment police patrols. The City of Pickering and Town of Ajax have used private security patrols with great success to reduce the same types of loitering and noise issues at their skate parks. Staff has discussed the use of private security patrols at the skate park with Durham Regional Police and representatives from the Nantucket Condominiums. Both agree it will help reduce after hours loitering and noise at the park and should be implemented in 2009. In addition to the increased police presence and private security patrols, more trees and shrubs could be planted between the Skate Park, the parking lot, and the Nantucket condominiums. This would create a visual and physical buffer and 907 REPORT NO.: EGD-018-09 PAGE 4 over time would also help attenuate noise emanating from the parking lot and Skate Park. Another issue identified by staff and users of the Courtice Complex is the potential for collisions between skate boarders and cars when skate boarders ride across the entry plaza onto the road. Steel barrier railings should be installed along the edge of the plaza to prevent skate boarders from going out onto the road. Due to the donation of concrete from St. Mary's Cement and very few contingency expenses, there is a minor surplus in the account allocated for the construction of the project. The funding for additional tree planting and barrier railings could be drawn from the construction surplus. The construction of the skate park was a Development Charges related project and therefore the project funding cannot be used for operating expenses like private security. An alternate source of funding would be required to implement private security in 2009. 4.0 RECOMMENDATIONS 4.1 Private Security It is recommended that private security patrols be implemented on a trial basis in 2009. The patrols would be at random times and the number of patrols would vary based on time of year, day of the week, or weather conditions. The costs of the security patrols have not been accounted for in the Municipality's 2009 budget. Upon discussion with the Clerks Department, it was agreed that $2000 of these costs may flow through the Clerks Department operating budget account 100-19-191-00000-7161. Based on preliminary figures obtained by the Purchasing Division this would allow for approx. 130 patrols. 4.2 Additional Planting It is recommended that additional trees and shrubs be planted between the Skate Park, the parking lot, and the Nantucket condominiums. The estimated cost of $2500 could be drawn from the capital account for the skate park. 4.3 Barrier Railings Steel railings staggered to allow access but positioned to prevent skateboarding onto the road are recommended. The estimated cost of $3000 could be drawn from the capital account for the skate park. 908 REPORT NO.: EGD-018-09 PAGE 5 5.0 CONCLUSION Council direction is required to proceed with private security patrols in 2009 as there has been no funding specifically allocated for it. Funding is available through the Clerks Department to implement a program of patrols scheduled to correspond with the most frequent problem times, after 9:00PM during warm weather months. If implemented the effectiveness of security patrols and increased police presence could be monitored throughout 2009 to determine if any further action is warranted. If private security or any other steps are required in the future to control loitering and noise at the Rob Piontek Skate Park they would be included for consideration in the 2010 budget. Attachments: Attachment 1- Parks By-Law sign List of Interested Parties: Wallace-Rivard & Associates Ltd. 909 ClNilJgton The Rob Piontek Skate Park is open during DAYLIGHT HOURS ONLY loitering or use of this f acUity outside of daylight hours is a violation of Municipal By-Law 2006-126 Music or excessive noise is a violation of Municipal By -law 2007 -071 , 910 Cl!J!fflgron REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 4, 2009 Report #: OPD-004-09 File #: By-Law #: Subject: BOWMANVILLE B.I.A. HANGING FLOWER BASKETS/PLANTERS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-004-09 be received; and 2. THAT since the Operations Department is not able to assume the responsibility without budget implications in 2009 and since it is not the Municipality's core business to provide flower watering services to the B.I.A., that the request from the Bowmanville B.I.A. be denied. \~ Submitted by: cJ H~_:::.tS4_- Franklin Wu Interim Director of Operations r1,2-z ;) 11 ';-- ~ ~ Reviewed b~ ~-- ~~ Franklin Wu, Chief Administrative Officer 1001 REPORT NO. OPD-004-09 PAGE 2 1.0 BACKGROUND: 1.1 The Bowmanville B.LA., through a delegation to Council presented March 2, 2009, has requested assistance from the Municipality to water the hanging flower baskets/planters in downtown Bowmanville. Council has referred this matter to staff for a recommendation. 1.2 Since 1977, according to the B.LA., Rekker Gardens has supplied and maintained the hanging flower baskets/planters for the Bowmanville B.LA.. Last year's cost according to the B.LA. representative was approximately $4,500 for the planters. Rekker Gardens gave notice two years ago that they would not be carrying on the free watering/maintenance service, but because of the Bowmanville 150th celebration, they would provide the service for 2008. Rekker Gardens supplies approximately 85 hanging flower baskets in fiber pots with a variety of plants determined by location i.e., sun or shade requirements. They also grow an extra 25 to 30 planters for replacement throughout the season. These extras are required due to vandalism, plant mortality or insect/disease problems. Rekker Gardens provided a monitoring/maintenance program at least three (3) times per week during the summer months which required approximately three hours to complete. 2.0 PRACTICES IN OTHER B.I.A.'S The Orono B.I.A. provides hanging flower baskets/planters in Orono which are purchased from a local Garden Centre. Volunteers as well as the local Garden Centre provide the monitoring/watering and maintenance program at no additional cost. 1002 REPORT NO. OPD-004-09 PAGE 3 The Newcastle B.LA. provides planters in Newcastle which are purchased from a local business. The B.LA. hires a person to provide the monitoring/watering and maintenance program at a cost of $400 per month. 3.0 OPTIONS 3.1 Service to be provided by Clarinqton Staff A monitoring/maintenance program for the Bowmanville B.LA. hanging flower baskets/planters would be a new service if provided by the Municipality, and is currently not included in the Operations current budget. The estimated costs for this new service would be as follows: Clarington Staff Monitoring/Maintenance Program Labour Two staff three hours per day $10,000.00 three days per week Equipment Water tank and pump $ 1,500.00 Vehicle Rental Approximately 16 weeks $ 4,000.00 Total $ 16,500.00 3.2 Self-Waterinq Hanqinq Flower Baskets/Planters An investigation was done to see if the purchase of self-watering hanging flower baskets/planters could reduce labour costs. Self-watering hanging flower baskets/planters hold several gallons of water in reservoirs and would provide the plants enough water to reduce watering periods to once every week or two. There were several problems. The initial cost of these pots is over ten times the cost of the biodegradable pots currently in use. Monitoring would still be required every second day to ensure plant viability. Replacement cost, (20 to 30 per season) due to vandalism, would increase costs further. The brackets that currently exist would also have to be changed due to the increased weight of self-watering pots making the overall costs of self-watering pots prohibitive. 1003 REPORT NO. OPD-004-09 PAGE 4 3.3 Service to be Continued bv the B.LA. The Bowmanville B.I.A. may wish to issue a tender for supply of the hanging flower baskets/planters as well as for the watering. This approach is consistent with the current practices in both Orono and Newcastle B.LA.s. 3.4 WaterinQ bv Store Owners THE Bowmanville B.LA. should investigate whether individual store operators can assist with the watering including monitoring/maintenance for plants in front of their own stores. This may be the most cost-effective method. 4.0 CONCLUSION The Municipality does not have the financial resources to assist the Bowmanville B.LA. in watering the downtown hanging flower baskets/planters. In the event Council wish to provide financial relief, it should give due consideration to similar treatment for Orono and Newcastle B.LA.s and provide clear direction to staff in terms of budgetary allocation for this new service. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905) 263-2291 F (905) 263-4433 1004 , 09FEB23 Ht1 9: 13: ell 8B ~~ Z)~ BOWMANVILLE BUSINESS CENTRE 2009 02 20 P.O. BOX 365 II.LE, ONT. REV~~[~:~.~~ ' ORIGINAL TO: /' iJ COUNCIL sf . iC II .., ... ::~i:;~l ~e: I'~':: u ~;'~g, 0 Municipality of Clarington 40 Temperance Street 10 ~~~ Q -.. ~I Bowmanville, Ontario Q [!j..~.Ltl..a IUftCIIW. U 0I'f SEkVll8 Cl[HK'C; L1 C 3A6 g" g ""-,,UOfl u T'" Dear Mrs. Barrie Ig - PI-. eo l.!1tIl:lM ClEAK'S FIlE 0 I At the regular monthly Board of Management meeting, held on Tuesday, February 10, 2009, Edgar Lucas, the Chairman, was directed to appear before Council at the March 2 regular Council meeting. On this occasion, he will be addressing Council on the subject of beautification of Downtown Bowmanville, and in particular the likelihood that there will not be any hanging flower baskets or planters this summer. As will be explained to Council on this occasion, while the Bowmanville BIA has the financial resources to purchase the flowers (as it has since 1977), it does not have the resources to water them. This service has been provided over the past many years, free of charge. by Rekker Gardens, who can no longer continue to do so. Would you be kind enough to include Mr. Lucas on your list of delegations at this meeting. Yours very truly ~~ Garth Gilpin Secre~-Treasurer 1005 CI~mgron REPORT EMERGENCY & FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINSTRA TION COMMITTEE Date: May 4,2009 Resolution#: Report #: ESD-006-09 File #: By-law #: Subject: PROVINCIAL NUCLEAR EMERGENCY RESPONSE PLAN - MASTER PLAN 2009 RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD-006-09 be received for information. Submitted by: ~j / - · /\ h--tQ < 0". _ J31~ ~ Reviewed by: U -. V'\.. Gordon eir, AMCT, CMM111 Franklin Wu, Director Emergency &Fire Services Chief Administrative Officer GW*jm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 1101 REPORT NO.: ESD-006-09 PAGE 2 1.0 BACKGROUND 1.1 Staff has received the revised Provincial Nuclear Response Plan (PNERP) Master Plan which received Cabinet approval in February 2009. The new Plan replaces the existing Plan, which was issued in 1999 and subsequently updated after extensive consultation with the various stakeholders. 2.0 COMMENT 2.1 The main areas of change in the new Plan are summarized below: · Public Alerting - A standard has been developed for the 3-10 kilometer zone as requested by both Durham Region Council and Local Municipal Councils · KI Pills - The Plan now requires the Region to make Potassium Iodine (KI) pills available to the population in the entire 10 kilometer zone · Evacuation Strategy - An all-routes approach has been decided to facilitate a more effective and efficient evacuation · The Provincial Plan must be reviewed every 4 years · Emergency Management and Civic Protection Act - Provisions of the Act that came into effect in 2006 have been incorporated in the new Plan · Site Specific Plans - must still be developed by the Province for Pickering and Darlington. Plans are to be finalized by the end of this year. In turn, the Durham Region Nuclear Plan, along with Clarington's Plan will require revision in 2010. 1102 Clwil1gton REPORT EMERGENCY & FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINSTRATION COMMITTEE Date: May 4,2009 Resolution#: Report #: ESD-007 -09 File#: By-law #: Subject: EMERGENCY AND FIRE SERVICES - 2008 ANNUAL REPORT RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD-007-09 be received for information. Submitted by: . 4J c.. J ...... Reviewed by: GOrdon Weir, AMCT, CMM111 Director Emergency &Fire Services cJ~~ ~ Franklin Wu, Chief Administrative Officer GW*jm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 1103 REPORT NO: ESD-007 -09 Page 2 1.0 COMMENT 1.1 Staff has prepared the 2008 Annual Report (Attachment #1) and would like to draw your attention to three key areas for your information. (a) The number of major fires and significant dollar loss experienced in 2008 is far greater than ever experienced for Clarington Emergency and Fire Services; unprecedented dollar losses exceeded $10,000,000. Severa/large fires in March and April kept staff extremely busy and contributed to these dollar losses, however, on a positive note, there were no loss of life due to these fires. (b) Another item worth noting is our Fire Prevention and Public Education programs that were successfully delivered. Such programs as our Junior Firefighter Program, Fire Chief For The Day, Tapp C, Race Against Drugs and various other programs continue to be well attended. As participation continues to grow, it is certainly a credit to staff to be able to offer the same level of program, with the limited resources provided. (c) The last item staff would like to highlight is the updated Master Fire Plan which was updated in 2008 and presented to Council. All Members of Council should review this plan and familiarize themselves with the information suggested, as staff will continue to report and make recommendations as to how the Municipality can best move forward in the various areas brought forth in the Master Plan. Attachment #1: Clarington Emergency and Fire Services 2008 Annual Report 1104 ~,~:~.~,,,.. -.. ;0' g- ~'. '. t""t",\ . . ,,' '.,' '. .. "iI '''''::4'_\_''~'-- ,i . ~;;j".. 0. Leading the Way EMERGENCY & FIRE SERVICES OUR VISION We are DEDICATED to a FIRE SAFE COMMUNITY OUR MISSION To ensure we deliver SERVICE EXCELLENCE through public education, prevention, training and emergency response OUR VALUES Every member of Clarington Emergency & Fire Service upholds the tradition of a composite department and with their skill and knowledge RESPOND WITHOUT BOUNDARY 1106 Table of Contents Message from Director of Emergency Services/Fire Chief Organizational Structure - 2008 Fire Station Locations Response Types Response Statisitics - 2008 Fire Loss Statisitics - 2008 Fire Cause Statisitics - 2008 Major Fire List - 2008 Significant Fires - 2008 Fire Prevention & Public Education Training & Professional Deveopment Emergency & Fire Services 2008 Budget Master Fire Plan Service Medals Acknowledgements / Announcements Cl!g#]gron 1 2 3 4 5 8 9 10 11 13 16 17 18 19 20 1107 Message from the Director of Emergency Services I Fire Chief ~ ',~\ V ~. ~.~~~~~ iliitl, f" . . '. f' if' '''"',, ~-" , Your Worship Mayor J. Abernethy and Members of Council the information contained in this report is a summary of the activities of Clarington Emergency and Fire Services for the year ending December 31,2008. The number of incidents reported to the Ontario Fire Marshal's Office in 2008 was 3529, a reduction of 2.2% from 2007. The number of incidents over the past five years is up 23.5%. The number of Property Fires in 2008 - 148 is down 24% from 2007 and over the past five years down 2.6%. The decline in fires is a result of fewer Grass Fires. However the number of fires in all other property classifications has increased along with dollar loss totals. Clarington firefighters completed the second year of a three year training program titled Back to Basics. The Department's career firefighters have completed their Basic Rope Rescue training and now offer this technical rescue service. Through the Central East Pre-Hospital Care Program firefighters are continually updating their Emergency Medical Responder skills to meet the requirements of the North American Resuscitation Consortium Study (ROC). Over the next several months the Departments Training Committee will be developing an updated model for "Skill Center Training". In 2008 the delivery of Public Education programs was again paramount. Programs facilitated by Fire Prevention Staff reached over 17,000 citizens of all demographics. Inspections of basement apartments, industrial, commercial and assembly occupancies continue to be priorities of Inspection staff. The,Master Fire Plan was updated and received by Council in October 2008. Staff will continue to develop strategies to address the challenges facing Clarington. In closing, I ask you to join the staff of Clarington Emergency & Fire Services in working together for a "Fire Safe Community" and remind you that working smoke alarms on every level of your home is the law. Thank you Gord Weir Director of Emergency Services / Fire Chief Cl!!r.ilJgron @ 1108 Emergency & Fire Services Organizational Chart ~'!1lmgton .............. .f>JR.ECW.RlFlRe. .calef........ ....... ................................... ." .' ............................... .. .... .... .. - . - - . . ....... ........ ::::::;:::::::~:::::::::::::::-.:.. ,;;:., >. ";" ;', :.: .::. .,..;:,. :'. -.. ::.-. .:, ;:.-.. ....:;:::::::::~;:::::::::::::::::::- Gord Weir .... ....... . ~"... "..... ......................... . ... ...... ":::::::':'::'::::':':"':':'b~ijt{e$::::':;::::::::::'::::'::::,' ~~~:fttfit~~t::::::::::{:.:::~::}::::::::;:~~t~11tJ~~t~i: ....................:.;.;.,..;,:,;....;.;.,...;......-..:.,;.......:...... -.. _00_'. -. --.. - 00_" -. '_00 -.. -..-1 I ! I t___ Bill Hesson SUPPRESSION .. ____. .~A.IT.":'!!J.. _.. _.. D. Chamber" R KIo"insl<.i P. Lomax G. OlNer RPayna G. Dusooldorp T. Ruilar P. Sl>cherbal< TRAINING _ 00 _.. 2f.f1.ffli.. _ 00_ Tim Calhoun ARE PREVENTION ._~~~E!>BL. EJillReid Jacqueljn HiJ~BaNer Steve Vail< SUPPRESSION FIREFIGHTERS 00_" _.. - "_00- 00_.. _..,.. _.. _00_.'_ F. Anv~dQ .M. udouc,ur . A. McCOnk,y G. Br/1d~y ! R. McCutchtton ! M. K//IIt/1 C Co<Itl>om jP.O'H.", j T. Muir R. Cow//n : fbphen RicNrd~n :A. Pudlis J. D"W$Ofl ! S'tw..rt Richoirdsofl ! E. Diem R. 06y ! B Rage,. 1 D W"",II M. tHnfl/~ ip. Ronfl iD. Gm5p~11 E. DoflM~ : G. Schroor :R. G~rdMr ~. O$&r !R. Sl,;opliJs !s. Proctor O. Ftl'fJlJ$(Jn !M Ulrich !M.Oliwr J. ~nMn jR. 116~rkooj iD. ~ 8. Spt!6km6n i D. Whitt' i 2 Firt'fiQhlt'r$' D. PtJlliJrin . T. SoiMo$ . ..P!~f~.L~~L K. Crouch EJ. Pearce B. Mercer S. Snowden L\t~.!Mmffi~wl 5 District Chiels 20 Captains 100 Firefi hters . To be flied no e... than tlowembef. 2Mt @ ClwilJgloo RESPONSIBILITIES: - Emergency Response Emergency Planning Fire Prevention Public Education - Fire Suppression - CommunicationslDis atch om ement 4 57 o t25 186 1109 Fire Station Locations The five fire stations are strategically located through out the Municipality Station 1 - 2430 Hwy 2 Bowmanville Station 2 - 247 King Ave E. Newcastle Station 3 - 5708 Main S1. Orono Station 4 - 2611 Trulls Rd. Courtice Station 5 - 2354 Concession Rd. 8 Enniskillen l-~-;:T~-\j-:- 7\0~; I -Tun ,--- ~~, I c -r1.~tl~~~-7 '. I p j n , , ,J b~'~\;' I "\ \ I 1./ 1 I '11 Y 1.1 i' r T -j I I \] ,"j . II""') '1 IlfZ-'~~'ll t '- ,j,' I I I I' L I ,.... '. i: '~j: ~Eki- i-==~.I I I I . ., 1"~~I~Nit'~1ii:.ill;:t 11l~.< ., '1") --'Statior~ 2' ... i :'1 ~~ ~S";.:;'W;l ~T'I" I I........v J - I ~~l t.~ .Jtj 1M ~. .' }--- .. -- ....--~~ ill.i,I~.JC:'l-l. -~-'T'" - 4 ':'H"?>'~ \ ' ,::1-1 ~J-IL7't"t~t-r-r;'-- ~ ""...., -- ~~~1:f!j;.' '\ I I I -'. Ii r~' ~ I, ....._.' I I ~ "i-~":' ......;::, . . I ---- .11 -- rr.:.!";o;-;J" .>\'J' I -#:,. . \ I I r i ~------r-- ., r'l'(l~! .......L_____ - r- -'-r--'- 1- ; t",~;\ ~ll " I I : ' - ." I I I .L_, "_ __ -n I ---.::::.:::::.---r-1. I i ; ! r : . . I I I_I I I - . ", ! ~ @ 1110 Response Types Suppression Staff respond to a variety of calls. The calls are reported to Council under the following Response Type headings: PROPERTY FIRE CALLS: includes a response by this Department to Fires involving structures, vehicles or open areas; Combustions Explosions (no fire); Overpressure Rupture, Munition Explosion - No Fire; Overpressure Rupture - No Fire, (e.g. Steam boilers, hot water tanks, pressure vessels, etc.); Munition Explosion-No Fire (e.g. bombs, dynamites, other explosives, etc.); whether or not they result in property losses, injuries or deaths. BURNING COMPLAINTS: Includes a response to investigate Authorized and Unauthorized Controlled Burning Complaints. FALSE FIRE CALLS: Includes a response by this Department to Pre-Fire Conditions- Overheat and Pot on Stove; and calls perceived to be an emergency and are concluded to be Alarm Equipment - Malfunction, Alarm Equipment - Accidental, Human - Malicious, Human - Perceived Emergency, Human - Accidental, and Other False Fire Call PUBLIC HAZARD CALLS: Includes a response by this Department to Gas Leak - Natural Gas, Gas Leak - Propane, Gas Leak - Refrigeration, Gas Leak - Miscellaneous, Spill - Gasoline or Fuel, Spill- Toxic Chemical, Spill- Miscellaneous, Radio-active Material Problem, Ruptured Water, Steam Pipe, Power Lines Down, Arcing, Bomb, Explosive Removal, Standby, Co (carbon monoxide) reporting, and Other Public Hazard. RESCUE CALLS: Includes a response by the Department to a Vehicle Extrication, Vehicle Accident, Building Collapse, Commercial/lndustrial Accident, Home/Residential Accident, Persons Trapped in Elevator, Water Rescue, Water Ice Rescue, and Other Rescues. MEDICAL ASSIST CALLS: Include a response by this Department to a patient(s) suffering from Asphyxia, Respiratory Condition, Convulsions, Epileptic, Diabetic Seizure, Electric Shock, Traumatic Shock, Heart Attack, CPR, Stroke, Drug Related, Alcohol Related, Cuts, Abrasions, Fracture, Burns, Person Fainted, Nausea MISCELLANEOUS CALLS: Includes a response by this Department to Assist another Fire Department, Assist Police, Assist Other Agencies, Other Public Service, 911 Unknown Calls and Other Responses @ CfD!jygron 1 1 1 1 I Response Statistics - 2008 A year end audit of calls has changed the call totals previously reported to Council through the Monthly Activity Reports, total calls in 2008 was 3529. The following chart illustrates the five year trend in the Total Number of Calls and Number of Unit Response. Incident Type 2008 2007 2006 2005 2004 Property Fires/Explosions 148 173 156 197 152 Burning Complaints 97 110 126 114 105 False Fire Calls 481 496 497 476 441 Public Hazard Calls 389 375 354 356 286 Rescue Calls 478 486 401 499 413 Medical Calls 1658 1648 1484 1433 1062 Other Responses 278 319 312 408 397 Total Number of Calls 3529 3607 3330 3483 2856 % Change -2.2% 8.3% -4.6% 21.9% -0.4% Number of Unit Responses 6036 6341 5235 5626 4458 % Change -4.8% 21.1% -7.0% 26.0% -3.4% The following graph illustrates the 2008 ratio of calls using the Incident Type headings 8% 3% o Burning Complaints . False Fire Calls o Public Hazard Calls o Rescue Calls . Medical Calls II Other Responses 12% ~ vey 1112 ClNJ!1gron Response Statistics - 2008 To provide for adequate staffing on-scene of a given call, the Department's number of truck responses has increased over the past five years proportionately to the total number of calls. The following graph illustrates the five year trend in Total Number of Calls and Total Number of Unit Responses. 7000 6000 5000 4000 3000 2000 1000 o 2008 2007 2006 2005 2004 o Total Number of Calls . Total Number of Unit Responses The Pumper truck is the Department's primary response truck with at least one based in each station. Again in 2008, Pumper 1 based in Bowmanville was the busiest truck in the fleet responding to just less than 2000 calls. The SCAT truck also based in Station 1, was utilized more this year as a primary response truck to Medical Calls. The SCAT truck reduced the normal call volume of Pumper 1 by 492 calls. The following graph illustrates the ratio of Total Calls the Pumper Trucks responded to. J.2Oh o Pumper 2 . Pumper 3 o Pumper 4 o Pumper 5 . Pump 11 . Pumper 44 . Scat 1 @ Cl!gJ!Jglon 1113 Response Statistics - 2008 The chart below illustrates the average response time for the Department's Primary Trucks to calls in their respective response areas. The time is measured from the time the truck is dispatched to the time it arrives at its destination. Pump 1 Pump 2 Pump 3 Pump 4 Pump 5 Pump 11 Pump 44 SCAT 1 5.44 7.34 10.02 5.24 10.41 6.51 7.13 6.00 In 2008 Dispatcher/Firefighters answered 5,941 telephone calls, dispatched crews to 3,529 incidents to which 6,036 vehicle responses were required. The following graph illustrates a relationship between Calls into Dispatch - Total Number of Calls Dispatched - Total Number of Unit Responses 8000 7000 6000 5000 4000 3000 2000 2008 2007 2006 2005 2004 o Calls Into Dispatch . Total Number of Calls Dispatched 0 Total Number of Unit Responses The graph below illustrates the five year trend in call volume by the month. Over the past three years August and December have become the busier months for calls. -2008 -2007 -2006 -2005 -2004 400 350 300 250 200 ~ ~ ~ > cu ~ .. ... ... ... ... u '0: "' c III cu cu cu cu "' "' ... Q, ~ :J :J :J .0 .0 .a .0 :J :J "' c:[ ... ... till E 0 E E c ... ~ :J .. .0 c:[ cu u cu cu "' cu .. 0 > u @ ... Q, 0 cu u.. cu Z C \I) ~ 1114 Fire Loss Statistics - 2008 The estimated dollar loss is the cost of actual damage to property and property contents, including open area losses. This amount includes direct losses resulting from fire, explosion, smoke, water or other damages associated with firefighting operations. The number of property fires in 2008 - 148, was the lowest seen in the past five years. However the value of fire losses totalled $10,162,900, figures never seen before in Clarington. The graph below illustrates that in 2008 the largest number of fires occurred in property classes that fall under Miscellaneous Structures Property followed by Vehicles and Group C - Residential occupancies. No fires were recorded for Group B - Institutional Occupancies. Year Dollar Loss 2008 $10,162,900 2007 $3,226,700 2006 $2,043,031 2005 $2,884,160 2004 $4,590,050 0% o Group B - Institutional Occupancies . Group C - Residential o Group 0 - Business & Personal Services Occupancies o Group E Mercantile . Group F Industrial Occupancies iii Miscellaneous Structures/Property III Vehicles 3% 34% This graph illustrates the five year trend of fires in property classes. -2008 -2007 -2006 -2005 -2004 100 75 50 25 o Group A Group B Group C Group 0 Group E Group F Misc. Vehicles @ CfNil1gron 1115 Fire Cause Statistics - 2008 Determining fire cause is the foundation to reducing the loss of life and property as a result of fire. In 2008 no loss of life was as a result of fire. An Incident is the result of a set of conditions and a sequence of events that lead to the ignition of a material by an ignition source. This sequence of events is usually initiated by human acts (something which is done) or human omissions (something which has not been done). These acts or omissions are the cause of the fire because they trigger the events which lead to ignition of the fire. The chart below identifies possible fire causes, the number of incidents and the associated dollar loss. Fire Cause Number of Incidents Associated Dollar Loss Cause (Possible) Intentional Arson 11 $78,800 Vandalism 6 $2,600 Youth Vandalism (ages 12 - 17) 10 $2,500 Cause (Possible) Unintentional Used or Placed to Close to Combustibles 3 $245,500 Used for the Purpose not Intended 2 $330,000 Undetermined 51 $3,041,700 Unattended 1 $370,000 Other 24 $4,369,600 Mechanical Failure 7 $77,000 Maintenance Deficiency 1 $500 Installation Deficiency 1 $500 Improperly Discarded 4 $20,000 Improper Storage 1 $255,000 Improper Handling 2 $5,000 Electrical Failure 22 $1,341,200 Vehicle Accidents 2 $23,000 Fire Cause in a large number of fires (24), has been classified Other. This code refers to a misuse of ignition source/ignited materials that cannot be classified under other codes. Fire cause in an even larger number of fires (51), has been classified Undetermined. This code is used for incidents where there is no information to provide a basis for determining that the possible cause is either Intentional or Unintentional. Cl~ @ 1116 Major Fire List - 2008 Listed below is a summary of major fires occurring in the Municipality of Clarington in 2008. For the purpose of this report major fires are identified as those where fire loss exceeds $50,000. January 19, 2008 6:55 Attached Dwelling $300,000 February 5, 2008 3:41 Trailer Combination $100,000 February 5, 2008 10:54 Detached Dwelling $100,000 February 12, 2008 22:32 General Business Office $500,000 March 9, 2008 5:28 Restaurants $2,100,000 March 30, 2008 15:20 Detached Dwelling $350,000 April 2, 2008 20:49 Detached Dwelling $210,000 April 14, 2008 7:25 Detached Dwelling $300,000 April 18, 2008 19:04 Detached Dwelling $370,000 April 29,2008 8:32 Other Mercantile (Downtown Fire) $3,100,000 June 5, 2008 9:41 Detached Dwelling $60,000 July 17, 2008 12:03 Detached Garage $245,000 July 17, 2008 7:34 Trailer Combination $255,000 July 21,2008 12:12 Large Truck $54,000 August9,2008 13:11 Detached Dwelling $70,000 September 4, 2008 5:31 Other Metal/Electrical/Miscellaneous Products $100,000 September 16, 2008 5:13 Detached Dwelling $100,000 September 24, 2008 15:40 Other Business or Personal Services $450,000 December 12, 2008 5:00 Detached Dwelling $350,000 December 15, 2008 21:30 Barber Shop, Hairdresser, Beauty Parlour (Spa) $300,000 December 19, 2008 14:25 Detached Dwelling $85,000 December 22, 2008 8:14 Detached Dwelling $100,000 @ CfNJlJgton 1117 Significant Fires - 2008 Although any fire can be devastating to the property owner, tenants, and the community alike, the following is a recap of the significant fires that occurred in 2008. Just before 07:00hrs on January 19, 2008, 27 firefighters responded to extinguish this residential fire. Although residential fires are more common than not, the significance to this devastating fire is that smoke alarms did there job, occupants were alerted and no injuries occurred. Fire in Boston Pizza occurred in the early morning hours of March 9, 2008. Apparatus was dispatched at 05:28hrs, 26 firefighters remained on scene until early afternoon. No occupants were present at the time of the fire as the restaurant was closed. Fire loss was estimated at $2,100,000 and resulted in the complete demolition and re-build of Boston Pizza. . Fire destroyed Waste Management's Offices in Clarington on February 12, 2008. Apparatus was dispatched at 22:33hrs. Thirty-one firefighters were required to bring the fire under control. No occupants were present at the time of the fire as the office was closed for the day. Fire loss was estimated at $500,000 and resulted in the complete demolition of the building. ~..,. .... ~' iitO ,- "L,- .~. 1~ .. . -.,,:; ~ ~ 1118 Significant Fires - 2008 Fire broke out in Lange's Photography at 08:30hrs on April 29, 2008 and for the next several hours over 50 firefighters from Clarington and Oshawa Fire Services would battle high winds to bring this fire in the historic downtown under control. Although many businesses and families were devastated by the fire, no injuries were recorded. On September 24, 2008 fire caused significant damage to a Newtonville landmark. This mid-afternoon fire was spotted by an employee who quickly evacuated the store and called 911. .~:,,\. rH1f), " · '. tN, r, i\ i , , @ In the early morning hours of December 12, 2008 fire reduced this home to rubble. The 31 firefighters had no chance of saving the home or its contents as the fire had fully engulfed the home on their arrival. This residential fire was devastating in that everything in the home was destroyed but, if it were not for the family having an alternate plan of escape, this fire could have claimed more than property. ClNJlJgton 1119 Fire Prevention & Public Education The duties of Fire Prevention staff include inspections arising from complaints, requests, retrofits, or self initiated inspections in accordance with the Fire Prevention and Protection Act and department policy. New construction inspections and plans review of buildings under construction in matters respective of fire protection systems and life safety within buildings are conducted in accordance with the Building Code, Ontario Fire Code and applicable By-laws. Zero tolerance remains our motto for offenders of the Ontario Fire Code, safety legislation, Acts, Regulations and Municipal By-laws relative to fire and life safety and offenders will be charged. Staff issued a total of 10 charges in 2008. Public fire safety education is achieved through the distribution of fire and life safety information and public education programs in accordance with the Fire Prevention and Protection Act and department policy. The Departments residential smoke alarm awareness program titled "Alarm for Life" is ongoing. Providing suppression staff with technical support and training in fire prevention disciplines enhances the knowledge of responders, and provides for efficient and effective resolutions to emergency situations. The graph below illustrates that over 85% of staff's efforts is dedicated to providing a minimum level of life safety and property protection in Clarington. 10% o Fire Inspections . Complaint Inspections o Fire Safety Plans Review o Fire Investigations . Plans Review 33% III In-House Training Sessions . Public Education Events 1%3% 11% (j. U L~~ @ 1120 Fire Prevention & Public Education Examining and investigating fire scenes and interviewing witnesses in an effort to determine cause and origin of fires and provide the foundation for public educational programs in Clarington is a key role of fire prevention staff. Of the 148 fires extinguished, fire cause was determined in 91 cases, 51 fires remain undetermined and 3 cases remain under investigation. Implementing effective public education programs in an effort to reduce the number of fires, lives and property affected by fire is paramount. In 2008 public education programs reached an estimated 17,000 residents and visitors to Clarington. Family Safety Day, Orono Fair, and Canada Day celebrations are typical public events staff attended. The graph below illustrates the public education programs that draw the larger audiences. o Station Tours . School Visits o Fire Safety House Visits o Public Events . Safety Lectures I!I Fire Extinguisher Demonstrations 42% I!I Fire Truck Visits o Junior Firefighter Camp t@ Cl!1!1.lJgron 11 21 Fire Prevention & Public Education Saturday, September 27,2008 was Family Safety Day in Clarington. Although the weather conditions were less than ideal an estimated 3,500 visitors attended the event. This year's event to take place on Saturday, September 26, 2009 will again feature community minded safety organizations providing awareness to everyone on personal safety and emergency preparedness. LL"'~IN'T~N tfri~ · ,~ttClf t~ ~ Junior Firefiahter Proaram Youth 10 years of age are given the opportunity to spend one week in junior firefighter camp. Students are provided skills in firefighting, personal safety, police and emergency medical services. 2008 marked our 14th year of the program. Fire Chief for a Dav -- - I' ~-.tl :\~~j .' ~. .. I The 2008 Fire Chief for a Day contestant winner was 10 year old Jamie Adamson from Courtice North Public School. Congratulations Jamie. CWJ!Jgron @ 1122 Training & Professional Development Training & professional development of the Department's 48 career and 125 volunteer firefighters is the responsibility of the Training Officer. Developing personnel to the Ontario Fire Service Standards, industry best practices, Occupational Health & Safety Regulations, and the expectations of Council requires an extraordinary commitment. The Department will be assessing the current and long term requirements of this division and bring forward a plan that meets the needs of the Department. Division highlights in 2008 included: · Firefighters completing the second year of a three year "Back to Basics" training program which has been focusing on skill sets of the Ontario Firefighter Curriculum. · Through the Central East Pre-Hospital Care Program firefighters updated their Emergency Medical Responder skills to meet the requirements of the North American Resuscitation Consortium Study (ROC). · Completed annual Waterllce recertification; · Participated in on-going maintenance training topics; . The Introduction of a Confined Space Awareness program; · The introduction of a Firefighter Survival training program; · The introduction of a Safety Officer Program; . The introduction of a Pump Operator/Apparatus Driver Training Program; · The introduction of Rapid Intervention Team Paks; · The introduction of a new Aerial truck and Pumper truck; . Completion of the Basic Rope Rescue training; · Firefighters re-qualifying to the skill sets of the Emergency Medical Responder program; and · Ten new volunteer firefighters graduating from basic training. rw .' - ~~-~~.,' ,<:r-._~-; .," . - ""'~~;;;-;;,." ;p ... If '1 @ ClwJlJgton 1123 Emergency & Fire Services 2008 Budget In 2008, Clarington Emergency & Fire Services operating budget totaled approximately $7,316,016. This graph illustrates the operating budgets over the past five years. $7,500,000 I I I I I I $6,500,000 $5,500,000 $4,500,000 2008 2007 2006 2005 2004 Emergency & Fire Services 2008 Budget Allocation Emergency & Fire Services 2008 Operating Budget by Division 85.6% 0.5% 6.0% o Saleries & Benfits . Other Expenditures 59.0% D Administration . Prevention o Suppression 0 Training . Communications III Mechanical . Part-Time Stations 0 MEOC ClNhlgtoo ~ 1124 Master Fire Plan The original Master Fire Plan was written in 2003. The Master Fire Plan was updated in 2008 providing a current overview of the following Divisions: · Administration · Training . Maintenance · Suppression · Prevention and Education · Communications and Dispatching Clarington Emergency & Fire Services operates under the permission and legislative requirements of the Province of Ontario. The most important legislative requirement is the Fire Protection and Prevention Act, 1997. Part of the responsibility of the fire department is to ensure there is an ongoing assessment of its performance and needs. Emergency Services will reference the Master Fire Plan as strategies are developed to face the challenges of both existing and new development within Clarington. Funding for strategic initiatives will continue to be requested through the annual budget process. @ ClNhlgtoo 1125 Service Medals Fire Services Exemolary Service Medal The Fire Services Exemplary Service Medal, created on August 29, 1985, honours members of a recognized Canadian fire service who have completed 20 years of service, ten years of which have been served in the performance of duties involving potential risks, and were employed on or after the date of creation of the Medal. Exemplary service is characterized by good conduct, industry and efficiency. The Fire Services Exemplary Service Medal was awarded to the following in 2008 ~~ · Volunteer Captain Scott Yeo · Volunteer District Chief Jeff Langley . Captain Don Chambers . Captain Ron Klosinski . Captain Gary Oliver . Captain Ted Ruiter Ontario Fire Services Lona Service Medal First awarded in 1971, The Ontario Fire Services Long Service Medal is an expression of appreciation and recognition of uniformed staff for 25 years of dedication and hard work within the Ontario fire service. At 30 years of service and every 5 years thereafter, a service bar may be requested and added to the medal's ribbon. Spouses of medal recipients receive a companion brooch. The dedication and commitment these firefighters have given to our Municipality is truly appreciated. Cl~ @ 1126 Acknowledgements I Announcements Clarington Emergency & Fire Service would like to acknowledge the following: · Quarry Lake Golf Course, who open their gates for the Department to facilitate ice/water rescue training and annual fire pump testing. · Ontario Power Generation, for their continued support of the Junior Firefighter Program and for the training and professional development of this department's frontline staff. · Firefighter Richard Day graduated from the Company Officer Program · Captain Gary Dusseldorp graduated from the Company Officer Program · Ryan Ball, of Bowmanville who received a Fire Marshal's Public Fire Safety Action Award. Ryan's actions provided for the escape from Scarborough house fire in 2007. Ryan was Clarington's Fire Chief for the Day in 2007. After receiving his award Ryan posed for a number of pictures including one with Chief Weir and Patrick Burke, Ontario Fire Marshal Clarington Emergency & Fire Service welcomes the following members of our community into the volunteer rank and file: . Derek McCron, Station 1 . James Douma, Station 2 . Mark Lathangue, Station 2 . Patrick Racine, Station 4 . Nigel Radley, Station 4 . Mallory Ayer, Station 4 . Christopher Grani, Station 5 . Robert Page, Station 5 . Samuel Graham, Station 5 @ . Pasquale Mastrangelo, Station 5 ClNhlgtoo 1127 CI~-mgron REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 4, 2009 Resolution #: Report #: CSD- 008-09 File #: By-law #: Subject: CURLING CLUB RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-008-09 be received; and 2. THAT no further action be taken. Submitted by: Josep, Dire // . Caruana r of Community Services Reviewed bel ~ ~ 0L.J'l.c Franklin Wu Chief Administrative Officer JPC/wg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 1201 REPORT NO.: CSD-008-09 PAGE 2 1.0 BACKGROUND 1.1 In February 2009 the Community Services Department received a verbal request from Council to contact the Bowmanville Golf and Country Club. The purpose of this contact was to enquire about the possibility of them partnering with the Municipality in reopening the curling facility that once operated on their property. 1.2 Staff contacted Mr. David Lee, owner of the Bowmanville Golf and Country Club on February 4th. At this time Mr. Lee requested that staff call him again in April, at which time he may be available for a discussion. 2.0 COMMENTS 2.1 On April 15th staff contacted Mr. Lee again, to determine his interest. He stated that they had given the idea consideration, and did not have any interest in reopening the curling club. 3.0 CONCLUSION 3.1 Due to the lack of interest from Mr. Lee of the Bowmanville Golf and Country Club, the Department recommends that no further action be taken. 1202 CliJJil1gtnn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 4, 2009 Resolution #: Report #: CSD-009-09 File #: By-law #: Subject: GRANT REQUESTS - ORONO ANTIQUE AND ARTS FESTIVAL, DURHAM GIRLS' CHOIR RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-009-09 be received; 2. THAT Council consider the request for one-time funding from the Orono Antiques and Arts Festival under the Community Grant Program; 3. THAT Council consider the request for funding from the Durham Girls' Choir under the Community Grant Program; and 4. THAT Ms. Annette Gray, Orono Antique and Arts Festival, and Ms. Jackie Nixon, Durham Girls' Choir, be advised of Council's decision. -...--;p / / ,- I . Submitted b~---// .'4 cl...~- Jqs ph P. Caruana . ector of Community Services /~ roJ<il . ~~ Reviewed byU - Franklin Wu Chief Administrative Officer J PC/SC/wg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 1203 REPORT NO.: CSD-009-09 PAGE 2 1.0 BACKGROUND 1.1 Staff have recently received and reviewed Community Grant Applications from Ms. Annette Gray, Orono Antiques and Arts Festival, and Ms. Jackie Nixon, Durham Girls' Choir, requesting financial support. 2.0 COMMENTS 2.1 ORONO ANTIQUES AND ARTS FESTIVAL 2.1.1 The Orono Antiques and Arts Festival will be celebrating its second anniversary on August 15th, 2009. This street festival includes displays by local artists, antique appraisals by experts and family entertainment. 2.1.2 One time funding in the amount of $1,585.39 is requested for the purchase of ten (10) double sided signs and one (1) banner to assist with the promotion of the event. The signs will be reusable for future events. (Attachment #1) 2.1.3 The Orono Antiques and Arts Festival Community Grant Application qualifies under the Civic Category. 2.2 DURHAM GIRLS CHOIR 2.2.1 The Durham Girls' Choir is an artistic group dedicated to the achievement of excellence in choral music and provides each member the opportunity to develop musicality, self-esteem and friendship. Presently, the choir has a membership of 32 young ladies from across Durham Region, aged 9- 17 years, of which ten (10) are Clarington residents. 2.2.2 The choir has performed locally at the Bowmanville Tree Lightin~ Ceremony, the Santa Claus Parade and internationally at the 35 h International Youth and Music Festival in Vienna, Austria, where they placed third. In July, the choir will travel to Germany and France to participate in the 29th OIK International Youth Music Festival. 2.2.3 The choir is requesting funding in the amount of $5,000.00 to assist with their annual operational costs. (Attachment #2) 2.2.4 The Durham Girls' Choir Community Grant Application qualifies under the Recreation /Leisure category. 3.0 CONCLUSION 3.1 With the 2009 Community Grants Report CSD-004-09, Council allocated grants totalling $51,750.00, leaving an unallocated balance of $8,250.00. 1204 REPORT NO.: CSD-009-09 PAGE 3 Attachments: Attachment 1 - Orono Antique and Arts Festival Grant Application Summary Attachment 2 - Durham Girls' Choir Grant Application Summary Interested parties to be advised of Council's decision: Ms. Annette Gray Ms. Jackie Nixon 1205 A TT ACHMENT # 1 TO CSD-009-09 MUNICIPALITY OF CLAIUNGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Orono Antiques and Arts Festival APPLICATION # : Supplementary #1 DATE RECEIVED: April 14, 2009 ~ CONTACT NAME ~ Annette Gray DESCRIPTION OF PROGRAMS AND SERVICES: 2nd annual street festival celebrating the arts and providing antique appraisals and family entertainment. Event Schedule to occur: August 15,2009 REVENUE 2007 2008 2,150 2009 2,150 EXPENSES 2007 2008 2009 2,000 3,585.39 NET OPERATION- 2007 2008 2009 EXPENSES LESS REVENUE 150 0,435.39) MUNICIPAL GRANT HISTORY: 2007 GRANT 2008 GRANT 2009 GRANT APPROVED APPROVED REQUESTED N/A N/A 1,585.39 1206 A TT ACHMENT #2 TO CSD-009-09 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT OGRANIZATION: Durham Girls' Choir APPLICATION # : Supplementary #2 DATE RECEIVED: April 14, 2009 II CONT ACT NAME ~ Jackie Nixon DESCRIPTION OF PROGRAMS AND SERVICES: Choir for girls 9 -17 years of age. Performed at Bowmanville Tree Lighting Ceremony and Santa Claus Parade Placed 3rd in International Youth and Music Festival, Vienna Austria Will compete in the OIK International Youth Music Festival in Germany and France this July Note: choir travels abroad every three years and 2009 is their travel year. REVENUE 2007 2008 2009 35,803 35,267 35,571 EXPENSES 2007 2008 2009 24,399 26,071 40,825 NET OPERATION - 2007 2008 2009 EXPENSES LESS REVENUE 11 ,404 9,916 (5,254) MUNICIPAL GRANT HISTORY: 2007 GRANT 2008 GRANT 2009 GRANT APPROVED APPROVED REQUESTED N/A N/A 5,000 1207 ,_.~;~:..;- .,y l f. iri i,!"~: ;1.D~! : j," f Jl(llJ.n,.. fJ__ L." Leading the Way'>-' REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 4, 2009 Resolution #: Report #: COD-029-09 File #: By-law #: SUBJECT: CL2009-7, NASH ROAD RECONSTRUCTION, COURTICE Recommendations: It is respectfully recommended to Council the following: 1. THAT Report COD-029-09 be received; 2. THAT Hard-Co Construction Ltd., Whitby, Ontario with a total bid in the amount of $732,845.95 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2009-7, be awarded the contract for Nash Road Reconstruction as required . by the Engineering Department; 3. THAT funds required to cover the Municipality of Clarington's portion of this project, in the amount of $810,000.00 (which includes tendering, consulting and contingencies) be drawn from the 2007 & 2009 Engineering Capital Account #110-32-330-83214-7401 ; 4. THAT the tender award be subject to the approval of the Regional Municipality of Durham for Regional Infrastructure; and 5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Submitted by: /:? ~ Reviewed d~ ~ ~arano, H.B.Sc., C.M.O. Franklin Wu, Diw~or of Cor rateervices Chief Administrative Officer / /1 , '/1 '/,1 '. / c/(;. ncy T lor, B. . ., C.A., Director of Finance MM/JB/km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 1401 REPORT NO.: COD-029-09 PAGE 2 BACKGROUND AND COMMENT Tender specifications were provided by AECOM Canada Ltd. for the Nash Road Reconstruction, Courtice as required by the Engineering Department. Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were received and tabulated as per the letter from AECOM Canada Ltd., Schedule "8" attached. The total project cost, including tender price of $732,845.95, project administration; contingency, utility relocation and geotechnical investigation is $938,845.05. The funds required for the municipality's portion of the project cost is $810,000.00 as outlined in the memo from Engineering Services and the letter from AECOM Canada Ltd. marked Schedule "8". As noted in the attached memo a portion of the project cost amounting to $37,845.05 is held in securities obtained from the developers of the Hancock Neighbourhood. Funding for this project will be drawn from the Engineering 2007 and 2009' Capital Account # 110-32-330-83214-7401 in the amount of $810,000.00. Although the 2009 Capital Budget indicates $136,025.00 is provided through Developer Recovery, these funds have already been collected in the amount of $154,429.12 and are located in the Roads Contribution Reserve Fund. Because this project involves Durham infrastructure it is therefore recommended that the contract award be subject to approval by the Region of Durham. The low bidder has previously performed satisfactory work for the Municipality of Clarington. After further review and analysis of the bids by the Engineering Department, AECOM Canada Ltd. and Purchasing, it was mutually agreed that the low bidder, Hard-Co Construction Ltd., Whitby, Ontario be recommended for the contract for the Nash Road Reconstruction, Courtice, Ontario. The Director of Finance has reviewed the funding requirements and concurs with the recommendation, queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. This report has been reviewed for recommendation by the Purchasing Manager, with the appropriate departments and circulated as follows: 1402 REPORT NO.: COD-029-09 PAGE 3 Concurrence: Director of Engineering Attachments: Schedule "A" - By-law Schedule "B" - Memo from Engineering Services & Letter from AECOM Canada Ltd. 1403 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2009- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Hard-Co Construction Ltd., Whitby, Ontario, to enter into agreement for the Nash Road Reconstruction, Courtice, Ontario. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Hard-Co Construction Ltd., Whitby, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2009. By-law read a third time and finally passed this day of ,2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1404 SCHEDULE "B" .1")7!!\' II! '" LlcUW;iOll Leading. the Way ~ MEMO TO: Jerry Barber, Purchasing Manager FROM: Bruno Bianco, P. Eng. Manager, Infrastructure & Capital Works DATE: April 7, 2009 SUBJECT: Nash Road Reconstruction CL2009-7, 5800-8310-07110 CRC.NashRd.3 The Engineering Services Department has reviewed the recommendation provided by AECOM and offers the following comments: In 2007 and 2009 the Municipality approved $70,000.00 and $740,000.00 respectively for the reconstruction of Nash Road. The contract includes Municipal and Regional infrastructure. The Municipal portion of the works is per the total approved capital budget amount of $810,000.00. We therefore concur with the recommendation to award the contract to Hard-Co Construction Ltd. in the amount of $732,845.95 exclusive of G.S.T. for the road reconstruction project. A component of the works is to be funded by Claret Investments Limited and 1361189 Ontario Limited, the developer's Hancock Neighbourhood. The total estimated amount related to road recoverable works is $37,845.05 per the attached cost apportionment and letter of intent by the developer's. Due to past experiences on similar projects a contingency amount of approximately 7% is carried forward. Therefore, including design and tender fees as well as contract administration fees, geotechnical investigation, and utility relocations, the Engineering department advises the following Municipal breakdown for the above referenced project: Proiect Breakdown Total Project Value $810,000.00 Budget Amount $810,000.00 Nash Road Reconstruction (2007 & 2009) 11032330832147401 Estimated Budget Surplus/Deficit $0,000.00 1405 SCHEDULE \I B" We recommend the report to Council move forward based on the above apportionments, however, the award be conditional on similar approval from the Region of Durham for regional infrastructure. Attached for your files is the recommendation provided by AECOM. Should you have any further question, please feel free to contact the undersigned. Regards, Bruno M. Bianco, P. Eng. Manager, Infrastructure & Capital Works /dv Attachment ec: William McCrae, P. Eng., AECOM Nancy Taylor, Director of Finance CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 1406 SCHEDULE "B" AECOM AECOM 513 Division Street, Cobourg. ON. Canada K9A 5G6 T 905.372.2121 F 905.372.3621 www.aecom.com April 6, 2009 Project Number: 12-29213 Mr. A. S. Cannella, CET Director, Engineering Services The Municipality of Clarington 40 Temperance Street BOW MANVILLE, ON L 1 C 3A6 Dear Sir: Re: Nash Road Reconstruction, Courtice Contract No. CL2009.7 (the "Contract") Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on Friday, March 20, 2009 at 2:15 p.m. A list of the bids received is provided in the table below. All numbers are exclusive of GST. I BIDDER I TOTAL BID I (GST Excluded) HARD-CO CONSTRUCTION LTD. $732,845.95 ** WHITBY, ON RON ROBINSON LIMITED $737,653.81 BOWMANVILLE, ON WYNDALE PAVING CO. LTD. $779,330.08 * ** *** , , WOODBRIDGE, ON TECTONIC INFRASTRUCTURE INC. $803,810.40 COLLINGWOOD, ON ELlRPA CONSTRUCTION & MATERIALS LTD. $816,318.44 ** PICKERING, ON COBOURG DEVELOPMENT SERVICES $884,966.36 COBOURG,ON * Bid Deposit Improper - Reiected by Clarinaton Purchasina Department ** Extension Error *** Addendum 1 Error The Municipality of Clarington's Purchasing Department (the "Purchasing Department") reviewed all bids to confirm compliance with the Clarington Purchasing By-Law and rejected the bids from Wyndale Paving, as noted above. AECOM Canada Ltd. ("AECOM") has reviewed all bids deemed compliant by the Purchasing Department and confirmed the bid values noted above. Hard-Co Construction Ltd. ("Hard-Co") is the lowest bidder. Its submitted tender has been reviewed and is compliant. (P:\Oept 12\ 12-29213\Corresp\22923.doc) 1407 SCHEDULE "B" Page 2 Municipality of Clarington April 6. 2009 Hard-Co Construction has completed several projects for the Municipality of Clarington in recent years in which AECOM has provided contract administration including the reconstruction of Elgin Street in 2007/2008, Baldwin and Church Street in 2006/2007 and Mearns Avenue in 2000. Quality of work and adherence to standards was satisfactory for all of these projects. There were issues with regard to schedule on the Elgin Street project. As requested by the Purchasing Department, references were checked only for the lowest bidder. Hard-Co has completed a number of similar scope projects including work for the Town of Whitby, City of Oshawa and City of Kawartha Lakes. Staff contacted for the three references provided stated that Hard-Co completed the work to specification and to their satisfaction. The estimated costs for various project components, based on the low bid, are summarized in the attached cost apportionment. The low bid from Hard-Co Limited is within the project budget, and based on the references contacted regarding performance on previous projects in our opinion, the tender in the amount of $732,845.95 (exclusive of GST) can be awarded to Hard-Co Construction Ltd., of Whitby, Ontario. Hard-Co should be made aware at the start-up meeting that the project schedule must be adhered to. The award must be conditional on similar approval being received from the Regional Municipality of Durham as a portion of this contract is for the installation of Regional services. Bid cheques or bid bonds shall be retained for Hard-Co and Ron Robinson Limited, the second low bidder, until the Contract has been executed. Should you have any questions regarding this matter, please contact the undersigned. Best regards, AECOM Canada Ltd. 1- Ron Albright, P. Eng. Project Manager, Community Infrastructure ron.albright@aecom.com RA:ym Encl. cc: Mr. Bruno Bianco, P. Eng., Municipality of Clarington (+encl.) (P:\Oept 12112-29213\CornospI22823.doc) AECOM 1408 Municipality of ClaringtonfRegion of Durham Nash Road Reconstruction, Courtice 06. 2009 2-29213) Apri 1083DR ( Comments (j) () I m o C r m OJ Recoverable from Developer $37,845.05IAmount recoverable from Developpr for base asphal $0.00 AECOM Project # Region of Durham Sanitary Sewer & Watennain & Appurtenances Appurtenances Region Invoiced separafply. Prorated based on Construction As per estimate provided April 2, 2009 + Cnnn~ction fee Estimated costs $37.845.05 $37,845.05 $37,845.05 $37.845.05 969308004XX $17 ,806.00 1222.65 $2.155.58 $19.961.58 $2.000.00 $23,184.23 $1,591.12 $24,775.35 $45,000.00 $20,224.65 467-02 969308003XX $52.128.10 3331.84 $1.031.70 $53.159.80 $5,400.00 $61,891.64 $66,224.65 $209,000.00 $142.775.35 $4,333.01 467-01 Clarington 0-32.330.83214- 7401 $621 $810.000.00 $559,529.30 $34.717.50 $27,632.72 .879.52 108308 112-29213) $23,188.02 $51,024.50 $66,000.00 $3,003.12 $250.00 $3.253.12 $765,345.16 $44,654.84 $810,000.00 $0.00 Total $597,374.35 $163,000.00 $52.128.10 $17 ,806.00 $34.717.50 $30,820.00 $732,845.95 $23,188.02 $55,578.99 $73,400.00 $3,003.12 $250.00 $3,253.12 $888,266.08 $50,578.97 $938,845.05 $1,101,845.05 Low Bid Cost Apportionment Based on Hard-Co Construction Limited Contract CL2009-7 Description Project IDIAccount Number Construction Costs Contract CL2009-7 Part A Roadworks and Storm Sewer PartB Sanitary Sewer and Appurtenances PartC Watermain & Appurtenances PartD Street Lighting - Provisional (Courtice Rd to Hancock Rd) PartE General Items Sub-Total Construction AECOM Design Project Number Desian. Public Consultation and Tender Preparation Development Related Review and Preliminary Design to November 21, 2008 Detailed Design, Public Consultation and Preparation of Tender Documents (November 22, 2008 to February 27, 2009) Tendering, Construction Administration and Materials Testing @10% AECOM Project # 12-29737. . . . . .. from February 28, 2009 Other Costs Utility Relocation Hydro One CLOC Permit Fee Sub-Total Other Costs Sub-Total Estimated Project Costs Contingencies (@7"1o) Total Estimated Project Costs Budget Amount Over/Under Budget Amount ...... All costs exdude G.S.T. ~ 0 C.D P:\Deot 12\12-29213\SI"IAr.:!It\r.1 'fll)Q..7.1 nw Riti r.nClt Annnttinnm".n,,,1e: SCHEDULE "B" o J),^ 7/;/ r- j, t Vt d....J J t!. '-' 0 ;1 S L,t ita }1 5 20 Clematis Read \'Villc>wdale.On1c:rio i.i2J 4X2 February 12, 2009 ..iQ___::!-j~~I:~,~:~I~:J~~~~\~=: ... .. ..=-;.~~':~\.;~::,~...~.:~~~:;F}b.:.:~-n:~.. .::... ,.~.:,.... ..~..~:~.~i~f] ~~~~~:fJ~:;:~~:.~~~k' /.<;. ,:.c~,~ ~.:~._;:L,. .Mr. Norman A Clark -Maoager of Construction Engineering Services Department Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L 1 C 3A6 Dear Mr. Clark: " 'e .. \ . Re: Rectification of Nash Road Construction Deficiencies Hancock NeighbourhQod Phase 1A: . .~~_..,.__~.- ~___~~~""""'~-'r'"'---" R.egisteii~d Plan 40M-2384 (FonTJl?rly SUbdivisionlOi:gcib14) .. Courtice Urban Area, Municipality of Clarinaton I act as Project Manager, Land Development, for Claret Investments Limited and 1361189 Ontario Limited, the owners of the above referenced subdivision. Much investigation and discussion has occurred in an attempt to develop a suitable approach for the rectification of deficiencies in the construction of Nash Road for a portion of the distance between the stormwater management pond and Harry Gay Drive in the above referenced subdivision. The Municipality of Clarington, in consultation with its consulting engineers AECOM (formerly Totten Sims HUbicki), has recommended A.lternative C involving a modified centerline profile, pulverizing the HL8 asphalt, regrading and repaving. The owners of this subdivision accept this recommendation by the Municipallty and its consulting engineers. . As discussed puring our February ii, 2009 telephone conversation, the owners agree with your suggestion that the Municipality hold $45,000.00 as security within the existing letter of credit for payment to be made by the owners to the Municipality at a later time when the actual value of the Nash Road rectification is known. The owners understand that the re-construction of Nash Road is detaiied in Contract CL2009-7 which is shortly going to tender for construction this year. Furthermore, the Municipality will select the lowest bidding contractor and use the unit prices in this bid to calculate the precise cost of the deficiency rectification. When a payment certificate is made to the Municipality's contractor for construction completed, the Municipality will invoice the owner~ of the above referenced subdivision for the cost of such rectification. The owners of this subdivision agree to promptly pay the Municipality for this invoice. . The owners agree that any potential division of the responsibilities for the cost of rectification of these Nash Road deficiencies will be handled between the owners and its contractor, Hard~Co. .. .2/ 1410 SCHEDULE "B" Mr. Norman A. Clark Municipality of Clarington February' 12, 2009 Page 2 The owners trust that these undertakings by the owners to the Municipaiity will facilitate the issuing of a Completion Certificate for the initial stage works, the commencement of the Maintenance Period, and the reduction of the owners' letter of credit. Sernas Associates, the owners' engineering co::sultants, will make a written request for a letter of credit reduction shortly. Your assistance in this matter is greatly appreciated. Yours truly, VJDM CONSUL T.l\.NTS / I ~ tvd~ w.o. Manson WDM/br 1411 Unfinished Business . Cli}!-mgron REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATIVE COMMITTEE Date: May 4, 2009 Resolution #: Report #: Addendum to CSD-006-09 File #: By-law #: Subject: CLARINGTON SPORTS HALL OF FAME RECOMMENDA TlONS It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT CSD-006-09 be lifted from the table; 2. THAT Addendum to Report CSD-006 -09 be received; 3. THAT the Terms of Reference attached hereto as Attachment # 1 be adopted as The Terms of Reference of the Clarington Sports Hall of Fame Selection Committee; 4. THAT the Municipal Clerk be authorized to place an advertisement in the local media seeking applications for the Clarington Sports Hall of Fame Selection Committee; and 5. THAT the members of the Sports Hall of Fame Steering Committee be thanked by the Mayor and Members of Council for their contribution to the development of the Clarington Sports Hall of Fame. Submitted by: . J~fel! . aruana D~dor of Community Services Reviewed bYO ~,~ Franklin Wu Chief Administrative Officer J PC/sc CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-r59b 1 ADDENDUM TO REPORT NO.: CSD-006-09 PAGE 2 1.0 BACKGROUND 1.1 At the Council meeting of March 23rd , Report CSD-006-09 (copy attached as Attachment #2) was reviewed by Council. At the meeting there was discussion regarding the merits of the Hall of Fame Selection Committee becoming a Committee of Council and the report was referred back to Community Services Staff for a further report. 2.0 DISCUSSION 2.1 In April 2003, Council approved the appointment of the Clarington Sports Hall of Fame Steering Committee, with the mandate to develop a Sports Hall of Fame which would acknowledge the outstanding athletic achievements of local residents. The committee was also charged with the task of developing selection criteria, nomination procedures, recognition process and a governance model which would be appropriate to our community while ensuring the success and longevity of the Clarington Sports Hall of Fame (CSD-06-03). 2.2 The Clarington Sports Hall of Fame Steering Committee has contributed considerable effort to develop selection criteria, nomination procedures and a recognition event which would become a highlight for the local sporting community. Through their efforts, the Sports Hall of Fame has a firmly established foundation on which to build and a program template to ensure the consistent delivery of a quality event into the future. 2.3 When the Clarington Sports Hall of Fame was in its infancy, the initial thoughts of the Steering Committee were that in time, the committee would evolve into a Board of Directors with a governance model and operate at arms length from the Municipality. As time progressed, staff felt there may be a more effective way of achieving the desired result of recognizing excellence in the local sporting community and is recommending the establishment of a selection committee which would be responsible for selecting inductees annually from the nominations received. Since the inception of the Hall of Fame the Steering Committee has been fulfilling the role of the Selection Committee. 2.4 Under the proposed format the Selection Committee would be a committee of Council and would be governed by a Terms of Reference (Attachment #1) which is consistent will all other committees of Council. The Selection Committee would provide an avenue for input from members of the community who have an appreciation and knowledge of the Clarington sporting community. 3.0 CONCLUSION 3.1 Staff would like to acknowledge and thank the members of the Clarington Sports Hall of Fame Steering Committee, Mrs. Gail Preston, Mr. Brad Kelly, Mr. Ray Bester, Mr. Bill Humber and the late Mr. Seth Hunt, for their commitment in establishing the Clarington Sports Hall of Fame as an excellent vehicle to acknowledge the outstanding athletic achievements of our local residents. Through their efforts, a strong foundation and wonderful traditions have been established which should ensure its success well into the future. Attachment # 1 - Clarington Sports Hall of Fame Selection Committee -Terms of Reference Attachment # 2 - Report CSD-006-09, Clarington Sports Hall of Fame 1702 Addendum to CSD-006-09 Attachment #1 TERMS OF REFERENCE CLARINGTON SPORTS HALL OF FAME SELECTION COMMITTEE PREAMBLE The Clarington Sports Hall of Fame is a municipal program delivered through the Community Services Department. The review of nominations and the annual selection of inductees shall be the responsibility of the Clarington Sports Hall of Fame Selection Committee. MANDATE The Clarington Sports Hall of Fame Selection Committee shall meet annually to review the nominations on hand and to select a maximum of six (6) appropriate candidates for induction annually, based on the Clarington Sports Hall of Fame Selection Criteria. SCOPE OF ACTIVITIES The Committee shall be the final determining body for the selection of inductees into the Clarington Sports Hall of Fame. The Committee may also have a role in assisting with the hosting of the Hall of Fame Induction Ceremony, the presentation of awards and other Hall of Fame weekend events. Members of the Committee are not eligible for induction into the Clarington Sports Hall of Fame during the term of their appointment to the committee. The Committee members shall serve without remuneration and shall not receive directly or indirectly any profits or benefits from their position as members of the Clarington Sports Hall of Fame Selection Committee. COMMITTEE COMPOSITION The Committee shall be comprised of five (5) members, of which four (4) shall be community representatives who have an appreciation of the local sporting community and one (1) member of Council. 1703 STAFF SUPPORT The Committee shall receive administrative support through a Community Services Department staff liaison. This support will include the preparation of agendas, the recording of minutes and the preparation of nomination background information. Further, the staff liaison is charged with the responsibility of the logistics of the Clarington Sports Hall of Fame Induction Ceremony and the associated Hall of Fame weekend events. LENGTH OF TERM The length of term for Committee members shall be four (4) years, corresponding to the term of Council, with the exception of the initial Selection Committee which shall be appointed for the period up to and including the 2010 Clarington Sports Hall of Fame Induction Ceremony, CHAIRPERSON A chairperson shall be elected from the Committee at the initial annual meeting to preside over the meeting and coordinate the selection process during the four (4) year term. FREQUENCY OF MEETINGS The committee shall meet as required annually between May and October at the Garnet B. Rickard Recreation Complex located at 2440 Hwy. 2, Bowmanville. Meeting dates will be established by the committee on an annual basis. QUORAM A quorum shall consist or 50% +1of the voting members. Meetings can be held without a quorum present; however, a quorum will be required for all voting purposes. CONFLICT OF INTEREST Committee members are expected to perform their task with a high sense of personal and professional integrity. Accordingly, it is incumbent upon them to reveal any potential or perceived conflict of interest in their consideration of any aspect of the selection process, and to excuse themselves or abstain from participation if necessary. 1704 Addendum to CSD-006-09 Attachment #2 Cl;g-mgton REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 9, 2009 Resolution #: Report #: CSD- 006-09 File #: By-law #: Subject: CLARINGTON SPORTS HALL OF FAME Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT report CSD- 006- 09 be received; 2. THAT Council endorse the selection process for the appointment of committee members for the Clarington Sports Hall of Fame; and 3. THAT the members of the Sports Hall of Fame Steering Committee be thanked by the Mayor and Members of Council for their contribution to the development of the Clarington Sports Hall of Fame, Submitted by: Joseph P. Caruana Director of Community Services JPC/sm/lw CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 1705 REPORT NO.: CSD-006-09 PAGE 2 1.0 BACKGROUND 1.1 In April 2003, Council approved the appointment of the Clarington Sports Hall of Fame Steering Committee, with the mandate to develop a Sports Hall of Fame which would acknowledge the outstanding athletic achievements of local residents. The committee was also charged with the task of developing selection criteria, nomination procedures, a recognition process and a governance model which would be appropriate to our community while ensuring the success and longevity of the Clarington Sports Hall of Fame (CSD-06-03). 1.2 The Steering Committee included Mrs. Gail Preston, Mr. Brad Kelly, Mr. Ray Bester, Mr. Bill Humber and the late Mr. Seth Hunt, all prominent members of the local sporting community, and a representative of the Community Services Department. The committee focus in the first year was the development of appropriate selection criteria and nomination process to ensure that membership in the Clarington Sports Hall of Fame was an honour that the community would hold in high esteem, The committee also felt very strongly that the Hall of Fame Induction Ceremony should be a quality event that acknowledged and celebrated the inductees in a manner that would provide them with lasting memories. 1.3 The steering committee worked diligently to achieve this goal and on the evening of October 25th 2003, 350 guests witnessed the induction of the first 10 members into the Clarington Sports Hall of Fame in the categories of Athlete, Team and Builder. Since then, the Hall of Fame has grown to become a significant weekend event, including Hall of Fame Alumni events, which is a highlight for the local sporting community. 2.0 COMMENTS 2.1 The Steering Committee contributed significant time and effort to defining a mandate, articulating selection criteria and nominating process (Attachment #1) and developing an appropriate format to celebrate the athletic achievements of our local residents. Committee members felt very strongly that they wanted to ensure that the philosophy and values of the Clarington Sports Hall of Fame were firmly established and that there was a solid foundation for the program. The committee members are confident that this has been achieved. 2.2 With these items firmly in place, the details of coordinating the Hall .of Fame Weekend, such as invitations, catering, guest speakers and set up, are now a staff function. The primary roles remaining for the committee are the review of nominations and the selection of the annual inductees. The committee also plays a role in hosting the Sports Hall of Fame Induction Ceremony. 2.3 At this time staff is recommending that the Clarington Sports Hall of Fame Selection Committee be established. The committee would be responsible for reviewing the nominations for induction into the Clarington Sports Hall of Fame and would be the final determining body for selection of inductees into the Hall of 1706 REPORT NO.: CSD-006-09 PAGE 3 Fame. The Committee would also have a role in assisting with the hosting of the Hall of Fame Induction Ceremony and other Hall of Fame Weekend events. 2.4 The Committee would consist of five (5) community representatives and one (1) representative from the Community Services Department. 2.5 Community committee members would be appointed for a three (3) year term with the exception of the initial Selection Committee. The initial Committee would have two (2) members of the present Steering Committee appointed for a two (2) year term. All future appointments would be for a three (3) year term with the option of serving a maximum of two (2) consecutive terms. This would allow for consistent turn over of the committee and ensure that there is suitable experience and continuity on the Committee at all times. 2.6 In the event a member of the committee cannot complete their term, their replacement will assume the same term on the committee as the person they replaced (i.e. regardless of what year they assume a position on the committee their term will be considered to be that of the member they are replacing). 2.7 Vacancies on the Clarington Sports Hall of Fame Selection Committee will be advertised through local media outlets and applications for vacancies shall be submitted to the Community Services Department and appointed by a committee of department senior staff. Appointments will consider the current make-up of the committee and attempt to ensure a balance of geographical representation, (must be a Clarington resident) and diverse community and sport knowledge, 2.8 Former members of the Selection Committee may re-apply to the committee after one (1) full year of absence. 2.9 The Members shall serve without remuneration and shall not receive directly or indirectly any profits or benefits from their position as members of the Selection Committee. 2.10 The representative of the Community Services Department shall chair all meetings of the committee. At the first meeting of each calendar year, a secretary shall be appointed from the committee, for a one (1) year term. 3.0 CONCLUSION 3.1 Staff would like to thank the members of the Steering Committee for their commitment in establishing the Clarington Sports Hall of Fame as an excellent vehicle to acknowledge the outstanding athletic achievements of our local residents. Through their efforts, a strong foundation and wonderful traditions are in place to ensure the successful future of the Clarington Sports Hall of Fame. Attachment #1 - Clarington Sports Hall of Fame Nomination Form Attachment #2 - Clarington Sports Hall of Fame Selection Committee 1707 Nomination is for: (please check one) CJ Athlete o Team 0 Builder Nomination is for the era: 0 Before 1900 0 1900-1950 0 951-1980 0 1981- 2005 I am pleased to nominate the following: - If a team please provide contact information: - Address: - CitylTown Postal Code:_ Telephone No. (Residence): (Business): Complete the following for athlete or builder: Date of Blltll' I I Place of Birth:_ Day Month Year Is Nominee Deceased? 0 No LJ Yes If yes, year Nominee Passed Away: How long tlas nominee lived in Clarington? Sport Achievement: Name of SfJort or sports that nomination is for: Level of involvement Local: (Describe as many as appropriate) Regional: Provincial: National International: Professional: Other: DEADLINE FOR SUBMISSIONS JUNE 17TH. 2005 I c;n o I ....'" ===0 ....0 C I CII 0 E eJ .s::. .... v ~ lU 0 .... a. .... CII <(0:: o .... Clarington Sports Ha of Fame Nommation Form OJ 0 I"- .,..... * * * * *' tlease note that the Clarington Sports Hall f Fame induction ceremony is a public vent In order for your application to be considered. the following MYM be provided: 1) A narrative up to 500 words describing the ... achievements of the person or team. 2) Photocopy of newspaper clippings I or any ~~ "'"",,"" """me,,,,,,,,. * * ) VVhere possible submit letters of ndorsemen!. ** Please submit a clear black and white photo (approx. 5" X 7") (if possible) of nominee(s) along with this fonn. I hereby certify that. to the best of my knowledge. the above facts are true and I endorse this application for induction to the Sports Hall of Fame. Nominator or Organization (if any) Telephone Number Address Please return this nomination form prior to June17'. 2005 to: Clarington Sports Hall of Fame do Community Services Department 40 Temperance Street Bowmanville, Ontario L 1C 3A6 All nominees who are eligible for induction but are not selected for this year's Sports Nomination Form Hall of Fame, will be kept on file for future consideration for a periOd of five (5) years. For further information please contact: (Jarin~f(m Clarington Community Services Department 905-623-3379 '~...J".,. ,1,. lot", . * * * * ... * * Thanks for your help on behalf of the Clarington Sports Hall of Fame. * The Selection Committee values the qualities of upstanding character and sportsmanship and reserves the right to reject nominations based on moral, criminal or ethical grounds. * * * * * * * * * * * * * * * Jorn us at ttre 3" Annual Clarington Sports Hall of Fame Induction Ceremony on Saturday, October 22"., 2005 as we recognize this year's successful inductees' Here's how you can help Take a couple of minutes to fill out nomination form on the back. Once completed. the form can be dropped off at the Customer Service counter inside the Municipal Administrative Centre. 40 Temperance St.. Bowmanville. or at Garnet B. Rickard Recreation Complex, or mail to: Clarington Spurts Hall of Fame. 40 Temperance St.. Bowmanville. ON L 1 C 3A6 A maximum number of six (6) recipients shall be selected to the Clarington Sports Hall of Fame annually. Members of the Clarington Sports Hall Fame committee are not eligible for the selection while serving on the committee A Builder may be active or inactive at the ime of selection To be considered for selection to the Builder category a nominee must have: . Demonstrated consistently outstanding commitment and leadership to athletics or sports as an: official (referee. umpire. etc.). executive. trainer, coach. administrator, teacher or supporter. over an extended period of time. The Selection Committee reserves to acknowledge significant events or achievements in the local athletic and ~Dort community which may not otherwise fall into one of the other categories for the Clarinryton Sports Hall of Fame. through the HowJu'cry category. of A recipient may be inducted to the Clarington Sports Hall of Fame in one of four categories: Athlete. Builder, Team, Honourary. BUILDER the right the Competition may be at the local. regional provincial, national. intemational or professional level. HONOURARY The Third Annual Clarington Sports Hall of Fame Induction Ceremony will be hosted on Saturday, October 22"d, 2005 at the Garnet B. Rickard Recreation Complex. This evening is an opportunity to recognize and celebrate the outstanding achievements of athletes, teams and builders in our fine community. And the best part is we want you to be part of the process. Was born in Clarington QB Was raised or spent their formative years in Clarington QB Achieved their athletic prominence in Clarington QB Made their contributions to athletics and sports in Clarington. An Athlete must have been out of active competition in their acknowledged sport for a minimum of three years or have reached the age of 50 years. A Team must be out of active compet;tlon in their acknowledged sport for a minim-.\.lfT! of five years A Team is defined as two or more athletes competing together as a unit in the same sport (i.e. Pairs figure skaters would be 'I team. a boxer and his/her manager would not constitute a team). . . A recipient must have direct connection to the Municipality as defined by the following criteria time. QB Brought honour and fostered pride in the Municipality of Clarington through their athletic achievements. Do you know of an athlete who deserves special recognition? How about a team? Or someone who has made a significant contribution to the sporting community? Well don't keep it a secret. We want to know about t too. The mandate of the Clarington Sports Hall of Fame is to acknowledge the significant and exceptional achievements and contributions to athletics and sports within the geographical area presently known as the Municipality of Clarington and previously defined as: Clark Township, Darlington Township. and the Villages of Newcastle. Orono and the Town of Bowmanville. To be considered for selection in the Athlete category, a nominee must have: · Demonstrated outstanding achievement in their athletic field of endeavor or displayed above average proficiency in a number of sports over a period of To be considered for selection to category. a nominee must have: · Represented a local entity with Municipality of Clarington Achieved distinction at the provincial. national. or international level or reached the ultimate level of dlstl in their sport. . lelion the :itc5 ...0 c ' CIJ 0 E ~ .s::... \J "- III 0 ... Q. ... CIJ <t'a::: o to- Over the past 200 years. the geographic area known today as the Municipality of Clarington has produced a number of significant sporting moments and memories. This rich and long history of sports excellence is acknowledged annually through the Clarington Sports Hall of Fame. TEAM m 0 I"'-- ..- CLARINGTON SPORTS HALL OF FAME SELECTION CRITERIA * * * * * * * * * * * * * * * * * * ATHLETE le fearn Attachment #2 To Report CSD-006-09 CLARlNGTON SPORTS HALL OF FA;\lE SELECTION COl\'IMITTEE Advertisement of Vacancies: Vacancies will be advertised through local media outlets Appointments: Will be made by a committee of Community Services Senior Staff Committee Composition: Five (5) community representatives and one (1) representative from the Community Services Department Committee Term: Three (3) years with the exception of the initial Selection Committee which will have two (2) members of the initial Steering Committee for a two (2) year term Consecutive Terms: Members may serve for a maximum of two (2) consecutive terms Incomplete Terms: A replacement will be appointed and assume the balance of the current term Remuneration: None Chair: Community Services Department Representative Secretary: Appointed by Committee Members 1710 CI~-mgton UNFINISHED BUSINESS REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATIVE COMMITTEE Date: April 20, 2009 Resolution #: Report #: Addendum to CSD-007 -09 File #: By-law #: Subject: 2009 ROTARY RIBFEST RECOMMENDATIONS It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT CSD-007 -09 be lifted from the table; 2. TH~T Addendum to Report CSD-007 -09 be received; 3. THAT Council provide direction to staff regarding the community use of the municipal generator; 4. THAT Council provide staff with direction on associated costs related to the 2nd Annual Rotary Ribfest; 5. THAT Council require the Bowmanville Rotary Club to provide, for the duration of the event, general liability insurance in an amount of not less than five million dollars (5,000,000) per occurrence. An original Certificate of Insurance shall be submitted to the Municipality of Clarington and shall name the Municipality of Clarington as an Additional Insured; and 6. THAT the Bowmanville Rotary Club be advised of Council's decision. eph P. Caruana irector of Community Services Reviewed by: O~~ Franklin Wu Chief Administrative Officer JPC/sm/wg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-55fe, 11 ADDENDUM TO REPORT NO.: CSD-007-09 PAGE 2 1.0 BACKGROUND 1.1 At the General Purpose and Administration Committee meeting of March 30th, Report CSD-007-09 (copy attached as Attachment #1) was reviewed by Council and referred back to Community Services Staff with the following direction: 1.1.1 THAT Report CSD-007 -09 be referred back to staff for clarification on the merits of the event; and 1.1.2 THAT staff report back to the Committee with their findings at the General Purpose and Administration meeting scheduled for April 20, 2009. 1.2 As directed by Council, on March 31st Community Services staff met with representatives of the Bowmanville Rotary Club to obtain further information in regard to the 2009 Rotary Ribfest event which is scheduled to be a three day event June 12-14,2009. 2.0 DISCUSSION 2.1 The initial Bowmanville Rotary Ribfest was held June 27 ~July 1st, 2008. This was a five day event that was held in conjunction with the Bowmanville 150th Anniversary Celebration. While the event attendance was very good, particularly for a first time event, the event in 2008 did result in a deficit of approximately $29,000. 2.2 While 2008 was the first "Ribfest event" in Clarington, many other communities across Ontario enjoy an annual Rotary Ribfest event which does result in a net profit that is ultimately re-invested back into the local community. 2.3 The Bowmanville Rotary Club has provided a proposed budget for the 2009 Rotary Ribfest which would result in a $21,000 surplus (Attachment #2). The budget provided assumes the Municipality would be providing the requested services at no cost. Any requested services that are not approved by Council will be an increase to the 2009 event costs and have an impact on the projected surplus. 2.4 For the 2009 event, the Rotary Club have retained six "ribbers" and various other food and merchandise vendors. Each of the vendors is required to pay a pre- negotiated fee to the Rotary Club for participation in the event. The fee paid by each "ribber" ($1,500 - 2009) has increased by $500 for the 2009 event as a result of the demonstrated success of the 2008 event. 1712 ADDENDUM TO REPORT NO.: CSD-007-09 PAGE 3 2.5 In return for in-kind services provided by the Municipality, the Municipality will be recognized as a Platinum Level Sponsor (Attachment #3). 2.6 Any proceeds as a result of this event will allow the Rotary Club to continue to provide funding to the various initiatives currently supported by the Rotary Club of Bowmanville. 3.0 CONCLUSION 3.1 The 2008 Rotary Ribfest was a very successful event which included attractions for the entire family. The event provided exposure for local talent with the entertainment stage and to community groups and vendors through the booths and displays. 3.2 It should be noted that the Bowmanville Rotary Club does not qualify for a Community Grant as the program is not intended to provide funding to organizations that make donations. 3.3 Queries with respect to departmental comments and estimates etc. should be referred to the appropriate department. Attachment # 1 - Report CSD-007-09, 2009 Rotary Ribfest Report Attachment # 2 - Bowmanville Ribfest Proposed Budget for 2009 Attachment # 3 - Benefits of Sponsorship, Platinum Level $5,000 1713 Attachment #1 to CSD-007 -09 CI~mgron REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 30, 2009 Resolution #: Report #: CSD-007 -09 File #: By-law #: Subject: 2009 ROTARY RIBFEST Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-007 -09 be received; 2. THAT Council provide direction to staff regarding the community use of the municipal generator; 3. THAT Council provide staff with direction on associated costs related to the 2nd Annual Rotary Ribfest; 4. THAT Council require the Bowmanville Rotary Club to provide, for the duration of the event, general liability insurance in an amount of not less than five million dollars (5,000,000) per occurrence. An original Certificate of Insurance shall be submitted to the Municipality of Clarington and shall name the Municipality of Clarington as an Additional Insured; and 5. THAT the Bowmanville Rotary Club be advised of Council's decision. Submitted by: Joseph P. Caruana Director of Community Services Reviewed by: Franklin Wu Chief Administrative Officer SM/SC/lw CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-5506 1714 REPORT NO.: CSD-007 -09 PAGE 2 1.0 BACKGROUND 1.1 Council received correspondence from Wayne Routly, Sponsorship Chair, Bowmanville Rotary Club, announcing that the Club would be hosting the 2nd Annual Rotary Ribfest event June 12 -14, 2009, at the Garnet B. Rickard Playing Fields. The Rotary Club further requested financial assistance with costs associated with the rental of the parking lot and playing fields as well as costs associated with advertising in Clarington tourism publications (Attachment # 1), This correspondence was referred to staff. 1.2 The initial Rotary Ribfest was held June 27 to July 1, 2008, and attracted over 27,000 guests for five days of family friendly fun and entertainment, which included local musicians, vendors and midway rides for the children. 2.0 COMMENTS 2.1 Staff representatives from Operations, Emergency Services, Communications & Tourism and Community Services met with representatives of the Bowmanville Rotary Club on February 1 yth to review their needs to facilitate the proposed 2nd Annual Rotary Ribfest. Rotary Club representatives identified areas where the Municipality could supply support and services to assist the Rotary Club. 2.2 Staff subsequently investigated and identified the associated costs with providing the services/facilities requested. 2.3 The following are the facilities and services which the Municipality has been requested to provide and the costs associated with providing these services. June 12-15 (includes ~ day set up and full da take down $840 Although the west diamond is not required for the event, the event would require this diamond to be unavailable for rental N/C $2,000 Staff to assist with the pick-up of litter and the emptying of garbage containers. This event is not a budgeted community event and would require staff overtime for the Operations De artment. 1715 REPORT NO.: CSD-007-09 PAGE 3 i Waste Disposal The Rotary Club has been provided with contact information for the waste disposal contractor to explore possible event sponsorship. Parking Lot N/C For the 2008 event staff worked with the (Community Services) Rotary Club to reconfigure the set up of ribber vehicles to minimize the impact on the parking lot. Ribbers vehicles are confined to the north row of the parking lot and do not negatively impact on other parking lot users. Access to Water N/C The Ribbers require water at their food (Community Services) stations to satisfy health regulations. There is a hydrant adjacent to the site which could accommodate this need. The Rotary Club would be required to apply to the Region of Durham for a permit to connect to the hydrant and the Emergency Services Department would provide the required hoses for the duration of the event to carry the water to the food stations. Access to Electricity $2,790 In 2008, the Emergency Services Department (Emergency Services) provided (at the last minute) the loan of a generator when the organizers were not able to access electrical power as they had planned. This generator was purchased as part of the Y2K contingency plans and subsequently assigned as a back up power source for the municipal emergency evacuation centres. As the generator was not originally intended to be loaned out to community events, staff are requesting direction from Council as to the suitability of offering the use of the generator for this event and if there should be a fee assigned to such use. Staff has determined the cost of renting a similar generator from United Rental to be $930.00 per day plus taxes. Ribfest would require a three day rental. Promotional Support $600 The organizers of Ribfest had requested (Corporate Services) colour assistance with the promotion of the event $480 b/w through the various Clarington tourism publications. Staff are able to provide at no cost (space permitting) 1716 REPORT NO.: CSD-007-09 PAGE 4 I - June Clarington.net publication - front page of the municipal website - online events calendar on the municipal website -information screens located in various facilities - outdoor signs located at various facilities In addition a ~ page ad in the Community Services Summer Recreation & Leisure Guide could be provided at a non-profit rate of $600 for colour and $480 for black & white. Disposal of Fryer Grease N/C The grease used in the on site fryers must be (Community Services) replaced periodically throughout the weekend. The organizers have requested help in disposing of this grease. The Garnet B. Rickard Recreation Complex has capacity to store and recycle food grease on site. Staff would work with the organizers to accommodate this request. Certificate of Insurance Unknown In keeping with risk management best (Finance) practices it is recommended that for the duration of the event (including set up and take down) the Bowmanville Rotary Club be required to provide commercial general liability insurance in an amount not less than five million dollars (5,000,000) per occurrence to protect the Rotary Club and the Municipality of Clarington from any claims for damages, personal injury including death, and for claims from any property damage. The insurance coverage shall include, but not be limited to tenant's legal liability, non- owned automobile coverage, cross liability and severability of interest clause, third party bodily injury including death, property damage and personal injury. An original Certificate of Insurance shall be submitted to the Municipality and shall name the Municipality of Clarington as an Additional Insured. Total Costs of Services $7,070 Includes generator rental and colour 1/2 page in Community Guide 1717 REPORT NO.: CSD-007-09 PAGE 5 3.0 CONCLUSION 3.1 The 2008 Rotary Ribfest was a very successful event which included attractions for the entire family. The event provided exposure for local talent with the entertainment stage and to community groups and vendors through the booths and displays. 3.2 It should be noted that the Bowmanville Rotary Club does not qualify for a Community Grant as the program is not intended to provide funding to organizations that make donations. 3.3 Queries with respect to departmental comments and estimates etc. should be referred to the appropriate department. Concurrence: Director of Corporate Services Director of Operations Director of Emergency Services Director of Finance Attachment #1: January 26, 2009 letter from Wayne Routly 1718 rr~ .;~,t r~ --'r~ t ~ ~ ~B p,....'.')f''''i:'><j aUd(Hr';!.'t c ~ 'i-J~.. w.-.'~.;; <~ t... ';.J- 2009 200S /\:'~!Ud! !-?:e\/enu(~ neer T;::nt/Pnp ",'7.349 213.4 1036 i-':.dfle }\d :_)pon(?ors 4950 \/t:.~;'!ck~irs '~~~(~2 5 j.','it)bcrs 6025 /\rnusernent C:.ui"itractor 1400 337 :385 ('.10 StlX ~)aics C:;':;nerator/Fuel Ve:ndor indemnification ::;pociai Events 132964 Expenses Sntsr1 Serve Sponsorship r~acl'aqes Art Work 1333 121 90 167 <}G/5 './'/eb S~te :3ound :3y;-;t13r;l Entertainment Dar Supplies Jnd ::urniture 12900 47B F~:;1d;o ,~,(1\/8rt!Sln9 /\d\/c~rtising sZicker::;;,/copic;s/rib tickc;ts Siqna~;]e Pclice 5202 ?!106 'f :J [i/E; :336 Bea o .~:'!2 Attachment #2 to CSD-007 -09 ;~ ! ) '2009 '32000 (3/5 nf idst :lear) 1 ;:300 , \)Oi)O o (' ,j 1 ::/JOO '1 ::~O{jO ;~~.ooo ".~oo ~;:D I) o 2000 ;36100 ;,,00 o 300 o 3000 (;000 JOO :200 o '.3000 ;) o 1719 \i\l;:~ter i\i1;::~n;fc)ld !47 ., u '~6/+() >1 ;:.3tJC :1/h of ~~.lst j,:~;ar fl',)!. c,:UiL ! ~ ,- . - j ':,:'::; l ': : ?625 ~465 7371 ~:134 2.63 ':;00 FJortab1e tC:i!E?t rental ":\OOCi 7500 ("'; '.1 :.:E~O T:~1ble c!~';dir/ti~nt !f~!'ltal (>~j~)4 Trailer rental 407 u}O t) E:!cctt'ical f\~ajntenanc~: "j /~f3'1 Windo\Jv r-':epair ~)o'-Nef' \PJasl<il!"lg Sea Gull Control Newspaper advertising Ice 316 ;;cco [) 500 400 1188 603 .!QO ,QOO 1'200 '":(t.::n '-'\...'\.) 3/5 of l'~~1St year 3/!) Df :ast year 3/5 of last year DCt~r ib207 10900 UquorNVine C:ene-rator rental 2106 ~i42 lObO 1200 700 T-shirts LeBO perrrllts 8uiiding perrnits FenCing Raffle - TV Clo Stix Courtice fbtary Other Contingency 375 l I:" 1/0 1469 600 3/5 of last year 400 () 2500 o 486 780 [5800 o o o o () 6000 111722 65400 -+~'-'_.._'-'~-'._~"--------- --~------- Net -28758 20700 Note 1 Did not put in anything for Beer Tent sales. The idea is V'ie have a break even budget bel the event starts. j\11 the Beer Tent sales are profit Meeting i~dJourned I'~ext tv~eeting Thursdoy ;\t\olch j 2th at 5: j 5prn - Beech Centre 1720 Attachment #3 to CSD-007 -09 ------..~ c"----'" --....._. / .4<., ~. ','.', . ...:jf. \/ "'i:::~:;>~~:""'~/];~;7" Benefits of Sponsorship Platinum Level $5,000 · Sponsorship industry exclusivity · Sponsorship first right of refusal for renewal for next year · Corporate volunteer exposure - beer tent, kids area Opportunity for employee volunteering to tangibly display company to our community · media promotion radio/ tv. rogers/ chex tv/ newspapers · Name placement in all ribfest ads in local paper · On site corporate logo posting · Site available for corporate information booth, product display and corporate banner placement · Post event thank you press release · Corporate name and logo on the back of all volunteer shirts · On stage corporate photo/ad · Rotary ribfest website - linked to sesquicentennial - linked to Clarington Website - hot link to your website on Rotary website · Association with exciting new community event · Daily mentions on stage during weekend · Rib tasting judge · Complimentary banner ad on main page of Rotary ribfest website · 10 Complimentary Rib dinners Rota R 2009 - ExcItement In every bite www.bowmanvilleribfest.com 1721 HANDOUTS/CIRCULA TIONS GPA C~arington J eading the W¢y MEMO CLERK'S DEPARTMENT To: Mayor Abernethy and Members of Council From: Anne Greentree, Deputy Clerk Date: May 1, 2009 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA -MAY 4, 2009 -UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, May 4, 2009: 6. DELEGATIONS See attached Final List. AG/mea Enc. cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506 FINAL LIST OF DELEGATIONS GPA Meeting: May 4, 2009 (a) Tim Funchion, Regarding Addendum to Report CSD-007-09 - 2009 Rotary Ribfest (b) Jim Stevenson and Maggie Smith, Regarding Report EGD-018-09 -Rob Piontek Skate Park -Noise and Loitering Mitigation Measures (c) Richard Ward, Regarding Official Plan Designation, Amendment in Zoning . .. . . .. - ate . . . MERCER KROLL OLIVER WYMAN MARSH MERCER GUY CARPENTER ~ Bruce Martin - III Table of Contents 1. Background: Challenges of the Old System 2. The Conversionllmplementation Process 3. The New System 4. The mpact on Job Classifications Background II Challenges of the old system - JE system not customized reflected manufacturing sector - Factor weights do not reflect the values at the Municipality - Some factors are no longer as relevant (e.g., Confidentiality) - Ambiguous factor language and difficult to interpret - Overlap n factors (e.g. Decisions, Ingenuity, Independent Action) factors (e.g. Menta Effort & Responsibility for . - Multiple dimenSion Errors) - Service, Customer (e.g., - Too many evels (difficult to differentiate) - Some key evaluation criteria are missing T echnical/Professional skills) The Process II practices and best Developed new JE Plan that reflected current customized to Clarington's needs . ngs from old system to new system - Based on exist!..g - Discussions w . - ratings generated job classifications based on Assessed impact on from new system . The New System II practices best Reflects current Customized to Clarington's needs . Pay Equity compliant . iated design differences between union and non-affi Some Slight . Service, Leadership. Relative to old JE system - Removed out-date factors: e.g. Confidentiality. - Added: Technical/Professional Skills, Customer Financial Responsibility. - Revised: Education, Impact of Decisions, . . evels. anguage and differentiation between the clarity of mproved and levels within (13) Determined an appropriate number of factors fa cto rs . . mpact on Job Classifications I II job grades Non-Affiliated - No changes in . - Professiona Unionized positions - Five positions moved up one grade - Reflected greater value being placed on Technica Skills, Customer Service, etc. . ca www.mercer