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HomeMy WebLinkAbout04/20/2009Clarin~ton ,.~,suawoy General Purpose and Administration Committee Minutes April 20, 2009 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, April 20, 2009 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo (left the meeting at 12:05) Also Present: Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Manager of Subdivision Implementation, Planning Services, L. Taylor Parks Supervisor, Operations Department, B. Genosko Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting ANNOUNCEMENTS Councillor Hooper announced that he, along with Councillor Woo and Mayor Abernethy, attended the Official Opening of the Aspen Springs Animal Hospital located at 39 Martin Road. Councillor Hooper congratulated the organizers for their efforts with the MS Walk which took place on Sunday, April 19, 2009. He informed the Committee of the upcoming Hero's Highway Ride which will take place on Saturday, June 6~' and will travel from Trenton to Iroquois Park in Whitby, in recognition and respect for our troops. General Purpose and Administration Committee Minutes April 20. 2009 Councillor Foster announced that he, along with Councillor Novak, attended the Friends of Second Marsh Annual Dinner held on Wednesday, April 15, 2009. As well they attended the Earth Angels event held on April 17, 2009, where they celebrated planting their 8,500~h tree. Councillor Novak announced that she attended the Durham Region Stakeholders Sustainability Forum on April 17, 2009. Councillor Woo informed the Committee the art space on the Mezzanine level of the Bowmanville Library is being well utilized by featuring works of art from local artists. Currently, art by Margaret Rogers is on display and in May the art work of Jane Appleton will be displayed. Mayor Abernethy informed the Committee that the Ministry of Tourism has approved a grant of $37,350.00 for the Durham Agricultural Fair. He announced the upcoming Public Information Session scheduled for April 21, 2009, hosted by Ontario Power Generation with regards to the scheduled vacuum building outage wherein all four stations will be out of service for testing purposes. MINUTES Resolution #GPA-280-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on March 30, 2009, be approved. CARRIED PRESENTATIONS Claudia Marsales, City of Markham was called but was not in attendance. (See later in the meeting.) DELEGATIONS Resolution #GPA-281-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Rules of Order be suspended to allow the delegation of Carol Wilson Hodges and Assef Azadeh to extend the 5 minute time limit to 10 minutes. CARRIED -2- General Purpose and Administration Committee Minutes April 20, 2009 Carol Wilson Hodges and Assef Azadeh, Senior Vice-President, EnergySolutions U.S., addressed the Committee regarding low-level radioactive waste. Ms. Wilson Hodges extended an invitation to Mayor and Members of Council to visit and tour one of their facilities. EnergySolutions currently has 5,000 employees world wide and they have 5 licensed facilities, 2 waste management facilities as well as logistics operations. Mr. Azadeh informed the Committee that EnergySolutions designs, builds and operates radioactive waste management facilities. Mr. Azadeh provided the Committee with an overview of the facility located in Clive, Utah stating this facility is a low-level waste management facility and it is the world's largest commercial radioactive waste management facility. In 2008 it has disposed of over 10M cubic feet of mixed waste. He described the Environmental Management Waste Management Facility Project and highlighted the key point advantages such as: single point of contact to meet all project performance expectations, it meets or exceeds schedule commitments andlor achieves technical requirements, its ability to firm fix price and the elimination of redundant services. Mr. Azadeh provided an overview of the Moab Project and the Uranium Mill Tailings Remedial Action Project for the Committee stating the uniqueness of these two projects. He informed the Committee that public health and safety must be protected and they should keep in mind the end results. Mr. Azadeh stated the amount of land that would be required for the Port Hope project would be estimated at 200 cubic meters and quite possibly contain two ponds. Ms. Wilson Hodges provided the Committee with a summary highlighting EnergySolutions' extensive experience in design, construction and operation of radioactive waste management facilities and noted the Environmental Management Waste Management Facility Project is very similar to the Port Hope project, given the amount of rain fall and the proximity to a water source. She also confirmed that they envision local sub-contracting employment opportunities with the Port Hope project. AI Storie was called but was not in attendance. Tim Funchion addressed the Committee regarding Addendum to Report CSD-007-09, 2009 Rotary Ribfest. Mr. Funchion was present on behalf of the Rotary Club of Bowmanville. He informed the Committee that should the Municipality offer financial assistance, the Rotary Club is prepared to acknowledge the Municipality of Clarington as a Platinum Level Sponsor recognizing its support with the Ribfest. The Rotary Club will be carrying the minimum amount of insurance required, and all money raised from this event will be put back into the Community. He noted that less than 10% of their funds raised goes to international aide. He noted there were lessons learned after their first Ribfest event and thus the Rotary Club lost money. They are not prepared to do the same this year. If the necessary financial support is not received, they will have no option but to cancel the event. This year there will be a box provided for donations from participants. Mr. Funchion will be meeting with the Durham Regional Police to determine if a solution can be reached with regards to police security at this event, and he will report back to Council with the outcome of this meeting. -3- General Purpose and Administration Committee Minutes April 20, 2009 Robert Walraven addressed the Committee requesting reconsideration of the Council's denial of their request for a street party on Morgandale Crescent in Bowmanville. Mr. Walraven informed the Committee the correspondence summary listed on the Council Agenda as item D12, contained insufficient information. He stated the residents would like to have permission for a road closure on the north side of Morgandale Cresent and the east side of Hobbs Drive. Mr. Walraven advised the Committee he has unconditional support from 23 out of the 25 home owners on Morgandale Cresent and some of the residents not attending this function will not be at home at the time of the street party. The residents have performed their due diligence with regards to the insurance required to hold this function and the cost will be shared among the five active residents. He has acquired a $2 million, twenty-four hour policy. Mr. Walraven stated afollow-up meeting is scheduled for May 3`d with the residents, at which time he will have a better understanding of how many people are expected to attend. He stated the residents will be providing their own security and assured the Committee that no liquor will be allowed on the streets or sidewalks. Resolution #GPA-282-09 Moved by Councillor Novak, seconded by Councillor Robinson THAT the Delegation of George Beecher be referred to the end of the Agenda to be considered in a "closed" session. CARRIED Resolution #GPA-283-09 Moved by Councillor Woo, seconded by Councillor Hooper THAT the presentation of Claudia Marsales, City of Markham be considered after the delegation portion of the Agenda. CARRIED Richard Ward addressed the Committee regarding his property tax inquiry and request for property re-designation. Mr. Ward expressed concerns over the length of time his request for re-designation will take. He was informed by Planning staff that they will be initially focusing on the Places to Grow and will not be reviewing his request until June 2010. He stated this answer is not acceptable as he would like to have his re- designation request included in the Official Plan. With regards to his request for explanation and justification of taxes, he stated the answer he received is not acceptable and he feels his rights under the Charter of Rights and Freedoms have been violated. He wants to exercise his right to the truth. Mr. Ward thanked Council for all their efforts and stated he believes he will now have to press on for an investigation by another outside agency. -4- General Purpose and Administration Committee Minutes April 20, 2009 Dominick and Angela Forsellino addressed the Committee regarding the setback requirements contained in By-law 2004-114 for the proposed location of a hot dog cart. The Forsellino's provided the Committee with an aerial photo of the property and location in which they have requested to have a hot dog cart located. Mr. Forsellino stated the By-law is vague and should be amended to exclude property owners who wish to have refreshment vehicles located on their property. He views the parking lot as an extension to his building. Mr. Forsellino stated he spoke to other businesses and they did not express any concerns with him having a hot dog cart at the proposed location. Mr. and Mrs. Forsellino requested to the Committee to approve their application or to amend the By-law to exclude property owners from having to meet the setback requirements. Jaki MacKinnon, Bethesda House addressed the Committee regarding an upcoming Community Awareness and Fundraiser Event scheduled to take place on June 20, 2009, "Walk A Mile In Her Shoes". Ms. MacKinnon informed the Committee this event is Durham's 1ST annual men's walk against domestic violence and it starts at 11:00 a.m. She stated there are two reasons to hold such an event: one is to raise community awareness, the second being a fundraiser for Bethesda House located in Bowmanville. There are currently four shelters in the Durham Region and they still have to turn women away as these shelters are filled to capacity. Ms. MacKinnon provided the Committee with a brief overview of the domestic violence statistics in the Durham Region including the number of calls they receive and the number of calls responded to by the police. Ms. MacKinnon acknowledged that the majority of males do not partake in domestic violence and these men should be recognized. She provided the Committee with a brief history of the first "Walk A Mile In Her Shoes" event which was held in the United States and organized by Frank Baird. There have been many walks held since then, in locations such as Woodstock, London, Cobourg and Peterborough. There is only one walk licensed per region and this year Bethesda House has arranged to hold this walk in Bowmanville, during the Fabulous Fifties Festival, on King Street starting at Roses and ending at John O'Toole's office. Ms. MacKinnon stated this is a Durham-wide event and she extended an official invitation to the Mayor and Members of Council to participate and encouraged them to make this a challenge for all other municipal councils within Durham Region to participate. George Beecher addressed the Committee regarding Regional Energy Cluster and Clarington's intent regarding bio-fuels. Mr. Beecher informed the Committee that he has contacted all levels of government regarding the use of bio-fuels and he awaits their responses. He stated he believes the use of bio-fuels will help bring prosperity to the region and feels local governments can help through the infrastructure plans and thus help to ensure diversification. Mr. Beecher advised the Committee that his company, Greenway Energy Limited, is gearing up to provide 50 million liters of bio-fuels and he requested that Council give consideration to help implement bio-fuel usage through the local infrastructure. -5- General Purpose and Administration Committee Minutes April 20, 2009 Resolution #GPA-284-09 Moved by Councillor Woo, seconded by Councillor Robinson THAT the Committee recess for ten minutes. MOTION WITHDRAWN PRESENTATIONS (con't) Claudia Marsales, Manager Waste Department, Town of Markham spoke to the Committee regarding Markham's Zero Waste initiative. Ms. Marsales provided the Committee with a PowerPoint presentation outlining the steps the Town of Markham has implemented to achieve Zero Waste at municipal facilities, public events sponsored or held by the Town and at Special Events. She acknowledges that there will always be garbage and stated the goal is to reduce the amount of recyclables and organic waste that is included with garbage. Her definition of zero waste is to adapt a concept where we can design, produce, consume and recycle products without creating waste and to recognize that most of the waste thrown out is not really garbage but a mass of poorly designed packaging and products. She stated that Walmart has set out to achieve zero waste with regards to items received from suppliers and Toyota is following this practise. The Town has replaced the 14 cubic yard bin with 10 locked tote boxes and all employees were provided a blue box, coffee mug and a reusable water bottle. Civic Centres previously had over 500 garbage containers. These have been replaced with 45 central recyclable stations all properly coded. As well, all washrooms are now zero waste. The recycling messaging has been reworked and is now easier to follow. As well, the Town of Markham has posted their Zero Waste Mission Statement in their cafeteria, which has also been converted to a zero waste facility. Areas of change include: leasing of recyclable bins used at public events which the Town puts their own sleeves over to assist with pre-sorting, containers for curly bulbs, all shipping containers must be reusable or recyclable, condiments in single serve non-recyclable packets are prohibited, and polystyrene (foam) plastic products for food or beverages are prohibited. Ms. Marsales confirmed that the Zero Waste initiative has not increased costs but has saved money with the conversions implemented so far, and they expect to save more in the future. The public response has been tremendously positive. Lessons learned are to start with municipal facilities where there is easier control and, although it may face resistance in the beginning, remove the garbage containers. Resolution #GPA-285-09 Moved by Councillor Robinson, seconded by Councillor Novak THAT the Committee take a 30 minute recess for lunch. CARRIED The meeting reconvened at 12:35 p.m. -6- General Purpose and Administration Committee Minutes April 20, 2009 Councillor Novak chaired this portion of the meeting PUBLIC MEETING (a) Subject: Applications to Amend Zoning By-law 84-63 and to Amend a Draft Approved Plan of Subdivision Applicant: West Diamond Properties Ltd. Report: PSD-036-09 Susan Ashton, Senior Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-036-09. No one spoke in opposition to or support of Report PSD-036-09. Kelvin Whalen, Kaitlin Group/West Diamond Properties Limited, applicant, was present to address any questions or concerns raised at today's Public Meeting. There were no questions or concerns regarding Report PSD-036-09. Mr. Whalen informed the Committee he is in agreement with the recommendations contained in Report PSD-036-09. His only concern is with section 9.3 pertaining to an option agreement. Mr. Whalen advised that the timing of the agreement rests with the school board and therefore he requests that this not be a prerequisite for approval and thus delay the approval of the application. (b) Subject: Application for Draft Plan of Condominium Applicant: CCCC Durham East Limited Report: PSD-037-09 Meaghan Kroon, Junior Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-037-09. No one spoke in opposition to or support of Report PSD-037-09. Kelvin Whalen, Kailtin Group/CCCC Durham East Limited, applicant, was present to address any questions or concerns raised at today's Public Meeting. Mr. Whalen advised the Committee the applicant concurs with the recommendations contained in Report PSD-037-09. -7- General Purpose and Administration Committee Minutes April 20, 2009 PLANNING SERVICES DEPARTMENT APPLICATIONS FOR AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT APPLICANT: WEST DIAMOND PROPERTIES LTD. Resolution #GPA-286-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report PSD-036-09 be received; THAT the applications for an amendment to Draft Approved Plan of Subdivision 18T-90051 and Zoning By-law Amendment submitted by West Diamond Properties Ltd. continue to be reviewed to address outstanding issues; and THAT all interested parties listed in Report PSD-036-09 and any delegation be advised of Council's decision. CARRIED APPLICATION FORA 42 UNIT DRAFT PLAN OF CONDOMINIUM APPLICANT: CCCC DURHAM EAST LIMITED Resolution #GPA-287-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-037-09 be received; THAT provided there is no objection to the application during the public meeting, the Draft Plan of Condominium application submitted by CCCC Durham East Limited be approved, and that the Director of Planning Services be authorized to issue Draft Approval, subject to the conditions as contained in Attachment 2 to Report PSD-037-09; THAT a copy of Report PSD-037-09 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-037-09 and any delegations be advised of Council's decision. CARRIED -$- General Purpose and Administration Committee Minutes April 20, 2009 APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: TYLER SMITH Resolution #GPA-288-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-038-09 be received; THAT the request for Removal of Part Lot Control by Tyler Smith, on behalf of Jubal Pappin, with respect to Lot 105 on Plan 40M-2038, be approved and that the Part Lot Control By-law attached to Report PSD-038-09 be passed pursuant to Section 50 (7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-038-09 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: DOUG FARROW Resolution #GPA-289-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-039-09 be received; THAT the request for Removal of Part Lot Control with respect to Lots 14 and 16 in Block `A' in Plan H-50077 (see Attachment 1 to Report PSD-039-09) (the "Porter and Bradshaw Plan") be approved in principle, subject to the conditions contained in Attachment 2 to Report PSD-039-09, and the applicant entering into an Agreement with the Municipality of Clarington; THAT the Mayor and Clerk be authorized to enter into an Agreement for the development of the subject lands (Attachment 3 to Report PSD-039-09); THAT the attached Draft Part Lot Control Exemption By-law (Attachment 4 to Report PSD-039-09) be finalized and fonn+arded to Council for adoption pursuant to Section 50 (7.1) of the Planning Act, after the applicant has fulfilled the conditions contained in Attachment 2 to Report PSD-039-09 and has entered into an Agreement with the Municipality of Clarington; and THAT all interested parties listed in Report PSD-039-09, any delegations, and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED -9- General Purpose and Administration Committee Minutes April 20, 2009 ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF CULTURAL HERITAGE VALUE OR INTEREST Resolution #GPA-290-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report PSD-040-09 be received; THAT the properties identified as 19 %2 - 23 King Street West and 33 King Street West, Bowmanville, be added to the Municipal Register of properties of cultural heritage value or interest; and THAT all interested parties listed in Report PSD-040-09 and any delegation be advised of Council's direction. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MARCH, 2009 Resolution #GPA-291-09 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report EGD-015-09 be received for information. CARRIED BIRCHDALE SUBDIVISION PHASE 1, COURTICE, PLAN 40M-2213 AND PLAN 675, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-292-09 Moved by Councillor Novak, seconded by Councillor Trim THAT Report EGD-016-09 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2213 and Plan 675; and -10- General Purpose and Administration Committee Minutes April 20, 2009 THAT Council approve the by-laws attached to Report EGD-016-09, assuming certain streets within Plan 40M-2213 and Plan 675 as public highways. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT CONFIDENTIAL REPORT REGARDING CONSIDERATION OF TAXICAB AND LIMOUSINE DRIVER'S LICENCE Resolution #GPA-293-09 Moved by Councillor Novak, seconded by Councillor Robinson THAT the Confidential Report CLD-006-09 from the Clerk's Department be referred to the end of the Agenda to be considered in a "closed" session. CARRIED ANIMAL SERVICES QUARTERLY REPORT -JANUARY -MARCH, 2009 Resolution #GPA-294-09 Moved by Councillor Foster, seconded by Councillor Novak THAT Report CLD-007-09 be received for information; and THAT a copy of Report CLD-007-09 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED -11- General Purpose and Administration Committee Minutes April 20, 2009 Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2009-3, SIDEWALK REHABILITATION, VARIOUS LOCATIONS Resolution #GPA-295-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report COD-030-09 be received; THAT Aloia Bros. Concrete Contractors Ltd., Toronto, Ontario with a total bid in the amount of $217,067.20 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-3, be awarded the contract for the Sidewalk Rehabilitation, Various locations as required by the Engineering Department; THAT funds required in the amount of $257,165.54 ($217,067.20 tender plus contingencies, and utility relocations) be drawn from the Engineering 2009 Capital Budget Accounts and the amount of $9,711.75 from the Community Improvement Plan Reserve Fund for the decorative poles on Centreview Street in Orono, as follows: Account# 110-32-331-83215-7401 includes $146,714.53 decorative poles for Centreview Street, Orono Account # 110-32-331-83346-7401 Prestonvale Rd $ 64,361.88 Sidewalk Account # 110-32-331-83345-7401 Bloor St. $55,800.88 Sidewalk Total Funds Required $266,877.29; and THAT the By-law marked Schedule "A" attached to Report COD-030-09, authorizing the Mayor and the Clerk to execute the necessary agreement, be approved. CARRIED RFP2008-7 -JANITORIAL SERVICES FOR VARIOUS LOCATIONS Resolution #GPA-296-09 Moved by Councillor Hooper, seconded by Councillor Trim THAT Report COD-031-09 be received; -12- General Purpose and Administration Committee Minutes April 20, 2009 THAT the proposal received from Country Town Cleaning, Bowmanville, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2008-7 be awarded the contract for the Janitorial Services with a bid amount of $59,201.64 (excluding GST); THAT, pending acceptable pricing and satisfactory service, the contract be extended for an additional two years; and THAT funding be provided from the current year's respective departments Operating Budgets. CARRIED CL2009-11, ONE (1) 2009 RUBBER TIRED LOADER Resolution #GPA-297-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-032-09 be received; THAT Nortax, Peterborough, Ontario, with a total bid in the amount of $210,193.92 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-11, be awarded the contract to supply one (1) 2009 Rubber Tired Loader, as required by the Municipality of Clarington, Operations Department; and THAT the funds required in the amount of $210,193.92 (plus G.S.T.), be drawn from 2009 Capital Budget account number 110-36-388-83643-7401. CARRIED FINANCE DEPARTMENT REPORT ON REVENUE SENSITIVE TO ECONOMIC CONDITIONS -MARCH 2009 Resolution #GPA-298-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report FND-009-09 be received for information. CARRIED -13- General Purpose and Administration Committee Minutes April 20, 2009 CHIEF ADMINISTRATIVE OFFICE CONFIDENTIAL VERBAL REPORT OF THE CHIEF ADMINISTRATIVE OFFICER REGARDING ENERGY-FROM-WASTE HOST AGREEMENT NEGOTIATIONS Resolution #GPA-299-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Confidential Verbal Report of the Chief Administrative Officer regarding Energy-From-Waste Host Agreement Negotiations be moved to the end of the meeting to be considered in a "closed" session. CARRIED UNFINISHED BUSINESS 2009 ROTARY RIBFEST Resolution #GPA-300-09 Moved by Councillor Trim, seconded by Councillor Novak THAT Report CSD-007-09 be tabled until the April 27th, 2009, Council Meeting to allow Council to consider the outcome of the meeting between the Rotary Club and the Durham Regional Police regarding the issue of security. CARRIED DEVELOPMENT CHARGES AMENDMENT AND BY-LAW Resolution #GPA-301-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT Addendum to Report FND-007-09 be received; THAT Report FND-007-09 be lifted from the table; THAT the phase-in component of the residential development charges on Schedule "1" of By-law No. 2005-108 be deferred from January 1, 2009 to July 1, 2010; THAT the phase-in component of the non-residential (excluding industrial) development charges on Schedule "2" of By-law No. 2005-108 be deferred from January 1, 2009 to July 1, 2010; THAT the phase-in component of the industrial development charges on Schedule "2" of By-law No. 2005-108 be deferred from July 1, 2009 to July 1, 2010; -14- General Purpose and Administration Committee Minutes April 20, 2009 THAT there is no need to alter or amend the Development Charges Amendment Study, May 2008, prepared by Hemson Consulting Ltd; THAT the By-law attached to Addendum to Report FND-007-09 to amend the Development Charges By-law 2005-108 as amended (Attachment "A" to Addendum to Report FND-007-09), be recommended to Council for approval and enactment; THAT any proponents submitting further requests to amend or alter By-Law 2005-108 be advised of actions taken in Addendum to Report FND-007-09; and THAT the Region of Durham and recorded interested parties be provided a copy of Addendum to Report FND-007-09 and be notified of Council's decision. CARRIED DELEGATION -CAROL WILSON HODGES AND ASSEF AZADEH, ENERGYSOLUTIONS -REGARDING LOW LEVEL RADIOACTIVE WASTE Resolution #GPA-302-09 Moved by Councillor Robinson, seconded by Councillor Trim THAT the delegation of Carol Wilson Hodges and Assef Azadeh, EnergySolutions be received with thanks. CARRIED DELEGATION -ROBERT WALRAVEN -REGARDING REQUEST FOR A STREET PARTY ON MORGANDALE CRES., BOWMANVILLIE Resolution #GPA-303-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the delegation of Robert Walraven be tabled until the April 27, 2009 Council Meeting. CARRIED DELEGATION -RICHARD WARD -REGARDING PROPERTY TAX INQUIRY AND REQUEST FOR DESIGNATION Resolution #GPA-304-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Richard Ward be received with thanks. CARRIED -15- General Purpose and Administration Committee Minutes April 20, 2009 DELEGATION - DOMINICK AND ANGELA FORSELLINO -REGARDING REQUEST FOR AN EXEMPTION FROM BY-LAW 2004-114 -SETBACK FOR HOT DOG CART Resolution #GPA-305-09 Moved by Councillor Robinson, seconded by Councillor Novak THAT the recommendations from staff be upheld; and THAT the request for an exemption to By-law 2004-114 regarding the required setback for a hot dog cart be denied. MOTION LOST Resolution #GPA-306-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT Dominick and Angela Forsellino's comments regarding their request for an exemption to By-law 2004-114 regarding the required setback for a hot dog cart be referred to staff for consideration; and THAT Staff report back to the Committee considering the delegates' comments and the comments and concerns raised by the Committee. MOTION LOST Resolution #GPA-307-09 Moved by Councillor Hooper, seconded by Councillor Trim THAT the refreshment vehicle license application of Dominick and Angela Forsellino be approved with special conditions in accordance with Section 151 (1) (d) of the Municipal Act, 2001, as they are the property owners of the proposed location of the hot dog cart. TABLED (See following motion) Resolution #GPA-308-09 Moved by Councillor Novak, seconded by Councillor Trim THAT the foregoing Resolution #GPA-307-09 be tabled to the April 27, 2009 Council Meeting. CARRIED -16- General Purpose and Administration Committee Minutes April 20, 2009 DELEGATION - JAKI MACKINNON -REGARDING BETHESDA HOUSE'S UPCOMING COMMUNITY AWARENESS AND FUNDRAISER EVENT "WALK A MILE IN HER SHOES" Resolution #GPA-309-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Jaki MacKinnon, Bethesda House, be received with thanks. CARRIED DELEGATION -GEORGE BEECHER -REGARDING REGIONAL ENERGY CLUSTER & CLARINGTON'S INTENT RE: BIO-FUELS Resolution #GPA-310-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT the delegation of George Beecher be received. CARRIED PRESENTATION - CLAUDIA MARSALES -REGARDING TOWN OF MARKHAM'S ZERO WASTE AT MUNICIPAL FACILITIES, PUBLIC EVENTS AND PUBLIC SPACES Resolution #GPA-311-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT Claudia Marsales presentation be received with thanks; THAT the presentation be referred to the Director of Operations; and THAT the Town of Markham be congratulated for their leadership in zero waste and for providing such excellent ambassadors and educators to other municipalities such as Clarington. CARRIED Resolution #GPA-312-09 Moved by Councillor Novak, seconded by Councillor Foster THAT the meeting be "closed" in accordance with Section 239 of the Municipal Act, 2001, for the purpose of discussing the following matters: • Delegation of George Beecher, as it is a matter that deals with personal matters about an identifiable individual, including municipal or local board employees; -17- General Purpose and Administration Committee Minutes April 20. 2009 Confidential Report CLD-006-09 Consideration of Taxicab and Limousine Driver's Licence, as it is a matter that deals with personal matters about identifiable individuals, including municipal or local board employees; and Confidential Verbal Report of the Chief Administrative Officer Regarding Energy- From-Waste Host Agreement Negotiations which is a matter that deals with litigation or potential litigation affecting the Municipality. CARRIED The meeting reconvened in open session at 2:31 p.m. RISE AND REPORT Mayor Abernethy reported that three items were discussed in closed session in accordance with Section 239 of the Municipal Act, 2001, as amended, and no resolutions were passed. CONFIDENTIAL REPORT CLD-006-09 REGARDING CONSIDERATION OF TAXICAB AND LIMOUSINE DRIVER'S LICENCE Resolution #GPA-313-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report CLD-006-09 be received; THAT George Beecher's delegation be received; and THAT George Beecher's application for a Taxicab and Limousine Driver's Licence be approved. CARRIED CONFIDENTIAL VERBAL REPORT OF THE CHIEF ADMINISTRATIVE OFFICER REGARDING ENERGY-FROM-WASTE HOST AGREEMENT NEGOTIATIONS Resolution #GPA-314-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Confidential Verbal Report of the Chief Administrator Officer be received for information. CARRIED -18- General Purpose and Administration Committee Minutes April 20, 2009 OTHER BUSINESS RESCHEDULING OF JUNE 8, 2009 GENERAL PURPOSE AND ADMINISTRATION MEETING Resolution #GPA-315-09 Moved by Councillor Novak, seconded by Councillor Trim WHEREAS the Federation of Canadian Municipalities' Annual Conference is scheduled to be held from June 5 to 8, 2009, in Whistler, British Columbia; AND WHEREAS members of Council will be attending this conference; AND WHEREAS a General Purpose and Administration Committee meeting is scheduled to be held on June 8, 2009; NOW THEREFORE BE IT RESOLVED THAT the General Purpose and Administration Committee meeting scheduled to be held on June 8, 2009, be rescheduled to June 15, 2009, 9:30 a.m., to be followed that evening with the regularly scheduled Council meeting at 7:00 p.m.; and THAT notice of the amendment to the schedule of meetings be given in accordance with the Procedural By-law. TABLED (See following motion) Resolution #GPA-316-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT the foregoing Resolution #GPA-315-09 be tabled to the April 27, 2009 Council Meeting. CARRIED EARTH ANGELS Resolution #GPA-317-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Municipality of Clarington express it's thanks and congratulate Earth Angels, their partners and sponsors for the positive impact they have on the community. CARRIED -19- General Purpose and Administration Committee Minutes. April 20. 2009 PARKING PASSES FOR MEDIA Resolution #GPA-318-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT parking passes be made available to each: Clarington This Week, Orono Times, SNAP, and Durham News. CARRIED COMMUNICATIONS There were no items considered under this section of the agenda. ADJOURNMENT Resolution #GPA-319-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the meeting adjourn at 2:45 p.m. CARRIED MAYO D UTY ERK - 20 -