HomeMy WebLinkAboutCOD-032-09CIarJ~~on REPORT
Geadrng the waq
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE n Q
Date: April 20, 2009 Resolution #: i" '~ J7 Q~
Report #: COD-032-09 File #: By-law #:
Subject: CL2009-11, One (1) 2009 Rubber Tired Loader
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
THAT Report COD-032-09 be received;
THAT Nortax, Peterborough, Ontario, with a total bid in the amount of $210,193.92 (plus
G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications
of Tender CL2009-11, be awarded the contract to supply one (1) 2009 Rubber Tired Loader,
as required by the Municipality of Clarington, Operations Department; and
3. THAT the funds required in the amount of $210,193.92 (plus G.S.T.), be drawn from 2009
Capital Budget account number 110-36-388-83643-7401.
/mil ~~-- ~)c ~ ~ RAJA.
Submitted by: N~arie Marano, H.B.Sc., C.M.O., Reviewed by: Franklin Wu,
Dire t of Corpor a Se ices Chief Administrative Officer
an yT~ to , ., .A.,
Director of Fina ce/Treasurer
MM/JB/BH
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-3330
REPORT NO.: COD-032-09
BACKGROUND AND COMMENT
PAGE 2
1.1. Tender CL2009-10 covered the outright purchase of one (1) 2009 Rubber Tired
Loader. The tender was advertised and issued with bids being received as per
Schedule "A" attached.
2. ANALYSIS
2.1 Representatives from Operations and Purchasing met to discuss the bid submission
and specifications.
2.2 Strongco Limited Partnership, Pickering, Ontario submitted the low bid. The low bid
does not meet the spec cations outlined in the tender.
2.3 The specification deficiencies have been noted as follows:
the engine design specification is for wet sleeved heavy duty design; the
vendor quoted a parent metal bore engine which is a medium duty design
(i.e., the engine quoted is not rebuildable in chassis, thus negative impact on
resale/trade in value);
the axle/brake specification required a locking front differential; the vendor
quotes a limited slip differential (i.e., traction is not as good); and
the tipping weight specification was 26,524 Ibs minimum; the vendor quoted a
tipping load of 24,135 Ibs (i.e., the higher tipping load is required for additional
safety and to allow for future attachments to the loader).
2.4 .The second low bid was received from Toromont CAT, Peterborough, Ontario. The
second low bid does not meet the specifications outlined in the tender.
2.5 The specification deficiencies have been noted as follows:
• the engine design specification is a net peak horse power of 1.98 Tier 3
Certified Emissions; the vendor quoted a net peak horse power of 180
Constant;
• the engine design specification is for wet sleeved heavy duty design; the
vendor quoted a bore block engine which is a medium duty design (i.e., the
engine quoted is not rebuildable in chassis and has a negative. impact on
resale/trade in value);
• the transmission and torque converter specification required an electronically
controlled clutch cut-off system to divert full engine power to hydraulic pumps;
the vendor quoted piston pumps;
• the tipping weight specification was 26,524 Ibs minimum, the vendor quoted a
tipping load of 22,544 Ibs (i.e., the higher tipping load is required to allow for
attachments to the loader and for additional safety, stability when loaded);
and
REPORT NO.: COD-032-09
PAGE 3
• the tires specification was for Michelin XTL A; the vendor quoted name brand
tires.
2.6 The Operations Department has determined that the specification deficiencies would
negatively affect the overall performance of the loader. Therefore, the
recommendation is not to award to contract to the low bids - Strongco Limited
Partnership or Toromont CAT.
2.7 The compliant bid was submitted by Nortrax, Peterborough, Ontario. Therefore, the
recommendation is to award the contract to Nortrax, Peterborough, Ontario.
3. FINANCIAL IMPLICATIONS
3.1. The required funds for this acquisition total $210,193.92 (plus G.S.T.), fall within the
allocated 2009 Capital Budget for Operations.
3.2 The purchase of one (1) 2009 Rubber Tired Loader is a new addition to the
Operations fleet.
4. CONCLUSION
4.1 To award the contract to Nortrax, Peterborough, Ontario for one (1) 2009 Rubber
Tired Loader, meeting all terms, conditions and specifications of Tender CL2009-11
as required by the Operations Department.
5. INPUT FROM OTHER SOURCES
5.1. This report has been reviewed for recommendation by the Purchasing Manager,
with the appropriate departments and circulated as follows:
Concurrence: Director of Operations
Attachments:
Attachment 1 -Schedule "A", Bid Summary
SCHEDULE"A"
BID SUMMARY
CL2009-11 ONE (1) 2009 RUBBER TIRED LOADER
BIDDER TOTAL BID
Excludin GST
Strongco Limited Partnership $188,460.00
Pickering, ON non complaint
Toromont CAT $204,660.00
Peterborough, ON non complaint
Nortrax $210,193.92
Peterborough, ON
Strongco $275,358.96
Mississauga, ON