HomeMy WebLinkAboutCOD-030-09~~• N
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Apri120,2009 Rz°S®'u};~-~~PA-a95-v~
Report #: COD-030-09 File # By-law # ~~~ D~
Subject: CL2009-3, SIDEWALK REHABILITATION, VARIOUS LOCATIONS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
THAT Report COD-030-09 be received;
2. THAT Aloia Bros. Concrete Contractors Ltd., Toronto, Ontario with a total bid in the amount
of $217,067.20 (Plus GST), being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL2009-3, be awarded the contract for the Sidewalk
Rehabilitation, Various locations as required by the Engineering Department;
3. THAT funds required in the amount of $257,165.54 ($217,067.20 tender plus contingencies,
and utility relocations) be drawn from the Engineering 2009 Capital Budget Accounts and the
amount of $9,711.75 from the Community Improvement Plan Reserve Fund for the
decorative poles on Gentreview Street in Orono, as follows:
Account # 110-32-331-83215-7401 includes decorative $146,714.53
poles for Gentreview Street, Orono
Account# 110-32-331-83346-7401 PrestonvaleRd $ 64,361.88
Sidewalk
Account# 110-32-331-83345-7401 Bloor St. Sidewalk $55.800.88
Total Funds Required $266,877.29
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the nece~ry agreement be approved. ~
Submitted by: Reviewed by: emu''
e arano, H.B.Sc., C.M.O., ranklin Wu,
Director of Corpo'r~atj~e~',"S/,!~e',rv~~ices ~ Chief Administrative Officer
U~~(, Nancy~lor, B.B.//~ A., C.A.,
'[ Director of Finance
MMUDBVcm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-030-09
BACKGROUND AND COMMENT
PAGE2
Tender specifications were provided by the Engineering Department for the Sidewalk
Rehabilitation, Various locations.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
reviewed and tabulated as per the memo from the Engineering Department, Schedule "B".
The total project cost, including Project Administration, and costing allocation is as detailed in
the memo from Engineering Services marked Schedule "B" with the required funds being be
provided from the following 2009 Engineering Capital Budget Accounts and $9,711.75 from the
Community Improvement Plan Reserve Fund for the decorative poles for Centreview St., Orono.
A few years ago, the Orono CIP Liaison Group forwarded a request that something be
constructed on the Centreview Street (northside) in Orono to differentiate the sidewalk elevation
similar to Main Street, Orono. At the time of design, the decorative poles fit the sidewalk
criteria. The project costs minus the decorative poles cost of $9,711.75 are within the total
approved budget allocation of $376,135.00.
Account# 110-32-331-83215-7401 (2009) $137,002.78
Account # 110-32-331-83346-7401 (2009) $64,361.88
Accouht # 110-32-331-83345-7401 (2009) $55,800.88
Decorative poles on Centreview St., Orono $9.711.75
Total Funds Required $266,877.29
The low bidder has previously performed satisfactory work for the Municipality of Clarington on
other projects and references provided by the contractor for similar work were satisfactory.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect. to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department and Purchasing, it
was mutually agreed that the low bidder, Aloia Bros Concrete Contractors Ltd., Toronto
Ontario, be recommended for the contract for the Sidewalk Rehabilitation, Various locations.
Attachments:
Attachment 1 -Schedule "A", By-law
Attachment 1 -Schedule "B"
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2009-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Aloia Bros
Concrete Contractors Ltd., Toronto, Ontario to enter into
agreement for the Sidewalk Rehabilitation, Various Locations.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Aloia Bros Concrete Contractors Ltd., Toronto, Ontario, and
said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2009.
By-law read a third time and finally passed this day of , 2009.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
SCHEDULE "B"
r
~c~.III~OI~
Leadirsg the Way
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Ed Lisinski, Engineering Coordinator
DATE: April 6, 2009
SUBJECT: BLOOR STREET AND PRESTONVALE ROAD SIDEWALK &
2009 REHABILITATION -VARIOUS LOCATIONS
CSW.2009.1; CONTRACT CL2009-3
Tenders for the above project were opened at the Municipal Offices on Thursday March 26, 2009
at 2:00 p.m. A summary of the bids as received from Purchasing is provided in the table below.
All numbers are exclusive of GST.
BIDDER TOTAL BID
excludiu GS
Aloia Bros Concrete Contractors Ltd. $217,067.20
Toronto, ON
Bennington Construction Ltd. $219,448.70
Stouffville, ON
NuRoad Construction Limited $222,348.80
Concord, ON
Curbside Construction $227,450.50
Thornhill, ON
Brennan Paving &Constmction Ltd. $243,923.69
Markham, ON
Melrose Paving Co. Ltd. $261,800.93
Etobicoke, ON
BarraCon Constmction Ltd. $273,291.75 **
Mt. Albert, ON
Fernview Construction Limited $281,811.00
Bolton, ON
Slip-Form Construction $299,408.60
Woodbrid e, ON
614128 Ontario Ltd. o.a Trisan Constmction $301,222.25
Schomber , ON
Pencon Construction of Canada Corp. $321,230.00
Toronto, ON
Drain Bros. Excavating Limited $390,517.78
Lakefield, ON
SCHEDULE "B"
f3!oor F> Prestonvale Sidewalk & 2009 Rehab. -2-
Various Local
Our File C5W2009.1
Extention Error
*" Calculation Error
Aaril2, 2JOF1
Project costs based on Aloia Brothers low bid are shown on the attached Cost Apportionment.
The estimated total project cost is $266,877.29 of which $64,361.88 is allocated for Prestonvale
Road in Courtice, $55,800.88 for Bloor Street in Courtice, $137,002.78 for other various locations
throughout Clarington and $9,711.75 for the decorative poles on Centreview Street in Orono.
In the past the sidewalk contract has drawn considerable interest from impacted residents who
have requested that additional work be done to tie their driveways and lawns into the new or
reconstructed sidewalk. In order to allow flexibility in this regard we have included a higher than
normal contingency allowanbe so that municipal staff can address these issues as they arise.
The Engineering Services Department has reviewed the reference check provided by your
department and offers the following comments. We recommend that the tender in the amount of
$217,067.20 (exclusive of G.S.T.) be awarded to Aloia Bros. Concrete Contractors Ltd. This
tendered value is below our departments estimated costs and within the capital budget
allocations approved by council.
As previously discussed, we have carried a contingency amount of 15% to address interest from
impacted residents. Therefore, including utility relocations as required and contingencies, the
engineering department advises the following breakdown for the above referenced project
exclusive of GST;
Sidewalk Centreview St. Prestonvale Bloor Street Total
Replacement - Decorative Poles Road Sidewalk Sidewalk
Various Location Construction Construction
ACCOUnt 110 32 331 83275 170 32 331 83215 170 32 337 83346 170 32 331 83345
7401 7407 7407 7401
Total Project $ 137,002.78 $ 9,711.75 $ 64,361.88 $ 55,800.88 $ 266,87729
Amount
Budget $ 196,135.00 $ 100,000.00 $80,000.00 $ 376,135.00
Amount
2009
Community $9,711.75 $9,711.75
Improvement
Plan Reserve
Fund
Due to early approval of the 2009 Capital Budget by council and completing the design and
contract administration internally, the Engineering Department was able to tender the sidewalk
replacement project in March.
In addition, per the request from the Orono Community Improvement Plan Liaison Group and the
Planning Department, we have included the installation of decorative poles along the Centreview
Street sidewalk. Therefore, we would like to request council approval for the funding of the
decorative poles to be drawn from the Community Improvement Plan reserve fund.
We therefore suggest a report to Council be moved forward based on the above apportionments
as well as the additional Community Improvement Plan reserve fund expenditures. Attached for
your file is the project cost apportionment. Should you have any further question, please feel free
to contact the undersigned.
Blocr & PrestonvalP Sidewalk & 2009 Rehab. -3-
Various Local
Qur File CSV`J2009.1
Regards,
~`A~ ""' `
Ed Lisinski, C.E.T.
Engineering Coordinator
cc Nancy Taylor, Director of Finance
ec Bruno Bianco, Design Engineer
Anthony Cannella, Director of Engineering Services
SCHEDULE "B"
--
,~~r ~ i! 2or~~,
I:iEnginreringAtlministrationlMEMOS2009~LisinskilApr.6.09.Bloor.Prestonvale.SiAewalk&20D9Rehab.Var.Local.C
SW.2009.1.Contract.CL2DD9.3.EL.doc
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-9282
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