HomeMy WebLinkAboutReport #1 04/06/2009Clarin n
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REPORT #1
REPORT TO COUNCIL MEETING OF APRIL 6, 2009
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MARCH 30, 2009
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-035-09 Durham Region Sustainability Forum April 17, 2009
(b) EGD-011-09 Monthly Report on Building Permit Activity for February, 2009
(c) OPD-005-09 Clarington Pitch-In Canada
Clarington Clean and Green
(d) ESD-005-09 Monthly Response Report -February 2009
(e) CLD-005-09 Livestock Evaluation Status
(f) FND-008-09 Mayor & Councillors' Remuneration & Expenses for 2008
2. GROWTH PLAN IMPLEMENTATION -PROPOSED AMENDMENT TO THE
REGIONAL OFFICIAL PLAN
THAT Report PSD-031-09 be received;
THAT the recommendations below and the comments noted throughout Report
PSD-031-09 in bold italics be endorsed as the Municipality's comments on the
Region's proposed Official Plan Amendment to implement the Growth Plan for the
Greater Golden Horseshoe;
THAT the Region of Durham be requested to:
a) Incorporate appropriate assumptions that Clarington will be a "complete
community" as defined by the Provincial Growth Plan and meets a minimum
of 1 job for 3 residents within the Municipality of Clarington, a target
previously endorsed by the Region of Durham in approving the Clarington
Official Plan;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 2 April 6, 2009
3.
b) Provide for additional employment lands near the Courtice Road
interchange and the Durham East Link and, if necessary, make adjustments
to employment area lands in north-east Pickering and Whitby to
accommodate this;
c) In the event the Region is unwilling to implement recommendation b), that
no additional residential expansion areas be added within the Municipality
of Clarington in order to provide for a better jobs-to-resident ratio in the
Municipality;
d) Proceed with the resolution of Deferral Area #4 in Orono for industrial lands
on municipal water services;
e) That a Regional Corridor designation be applied to Courtice Road from
Highway 401 to Highway 2 connecting the future GO Train Station site to
Highway 2 Transitway Station for the Durham East Link;
f) That Greenfield density standards be appropriate to each urban area in
Clarington;
g) That local municipalities determine the intensification standards for historic
downtowns areas in designated Regional Centres in Clarington;
h) Refine phasing policies as the proposed approach will not work in
Clarington and potentially other municipalities, where secondary planning
areas may not be adjacent to one another and thus could all proceed
simultaneously;
i) The intensification target for Clarington should be reduced to 5,000 units for
the 15 year period from 2015 to 2031; and
j) The designation of future Employment Area and Living Area lands beyond
2031 be excluded from the Region's Proposed Amendment by deleting
Section 13.2.4, Special Policy Area D and Schedule F;
THAT a copy of Report PSD-031-09 be forwarded to the Regional Municipality of
Durham, the Ministry of Municipal Affairs and Housing, the Ministry of Energy and
Infrastructure and the local area municipalities; and
THAT all interested parties listed in Report PSD-031-09 be advised of Council's
decision.
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF MARCH 12, 2009
THAT Report PSD-032-09 be received; and
THAT Council concurs with the decision of the Committee of Adjustment made on
March 12, 2009, for application A2009-0003, and that Staff be authorized to
appear before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
Report #1 3 April 6, 2009
4. HIGHWAY 407 EAST ENVIRONMENTAL ASSESSMENT MUNICIPALITY OF
CLARINGTON COMMENTS ON THE PRELIMINARY DESIGN PLANS FOR THE
TECHNICALLY PREFERRED ROUTE
THAT Report PSO-033-09 be received;
THAT Report PSD-033-09 be approved as the Municipality of Clarington's
comments on the Preliminary Design Plans for the Highway 407 East Technically
Preferred Route;
THAT the Ministry of Transportation be requested:
a) To include the construction of Holt Road between Taunton Road
(Regional Road 4) and Concession Road 6 to a year round standard
as part of the Highway 407-related works;
b) To construct the Holt Road overpass as part of the initial Highway
407 works to maintain access to agricultural fields;
c) To construct afull-movement interchange at Liberty Street and the
407 Mainline;
d) To incorporate into the EA a 4 lane cross-section for the Taunton
Road overpass over the East Durham Link and cost-share the
construction costs for the additional 2 lanes with the Region of
Durham;
e) To improve a portion of Washington Road north of Taunton Road to
a seasonal standard to allow access to agricultural fields south of the
407 Mainline;
f) To provide a sidewalk and/or bicycle lane on Solina Road south of
Solina to connect to the future transitway south of the 407 Mainline;
g) To provide page-wire (farm) fencing, rather than chain-link fencing,
along the rural portions of the highway corridor in keeping with the
rural character of the area;
h) To acquire sufficient land to provide cul-de-sacs at the end of all
roads terminated by the 407, and to transfer said lands to the
Municipality of Clarington; and
i) To prepare preliminary designs for the stormwater pond and Courtice
Road interchange at the Clarington Energy Park that will be an
enhancement to the business Park with appropriate gateway
treatments and quality landscaping features;
Report #1 4 April 6, 2009
THAT the Ministry of Transportation be advised that:
a) The Municipality of Clarington supports the creation of a working group
to deal with the issue of remnant parcels outside the scope of the
Environmental Assessment, and that this be a specific recommendation
in the EA Report submitted to the Ministry of the Environment; and
b) The Municipality of Clarington requests the Ministry of Transportation to
establish a liaison committee comprised of the proponent, the contractor
and representatives from the Municipality, the business and agricultural
community and this be included as a specific recommendation in the
407 EA Report.
THAT the Region of Durham be requested:
a) To commence an Environmental Assessment and allocate funding
for the construction of the Courtice Road/Enfield Road (Regional
Road 34) re-alignment so that the re-aligned road is in place by the
time the Highway 407 East Mainline is operational;
b) To agree to both the transfer of the Darlington/Clarke Townline Road
north of Regional Road 4 to the Region's jurisdiction and its
improvement to a Type `B' arterial standard so that the improved
road is in place by the time the new 407 interchange on this road is
operational; and
c) To contribute funding to the Highway 407 project to construct a 4
lane cross-section for the future East Durham Link grade separation
at Taunton Road and thereby avoiding future costly reconstruction
costs;
THAT the Clarington Highway 407 Community Advisory Committee, the Clarington
Agricultural Advisory Committee, and the Clarington Heritage Committee be
thanked for their input and assistance;
THAT Attachment #4 to Report PSD-033-09 form part of the Report;
THAT a copy of Report PSD-033-09 and Council's decision be forwarded to the
Ministry of Transportation, the Regional Municipality of Durham, and all area
municipalities in Durham Region; and
THAT all interested parties listed in Report PSD-033-09 and any delegations be
advised of Council's decision.
Report #1 5 April 6, 2009
5. NASH ROAD RECONSTRUCTION -PUBLIC INFORMATION CENTRE
THAT Report EGD-008-09 be received;
THAT Staff proceed to finalize the detail design and tender based on the
information received at the Public Information Centre to meet the spring/summer
2009 construction start schedule; and
THAT all those who attended the Public Information Centre and who have
contacted the Municipality as interested parties be informed of Report
EG D-008-09.
6. TRANSFER OF PART 7, PLAN 10R-645 AND RECIPROCAL ACCESS
EASEMENTS FOR SILVER STREET/HOME HARDWARE PARKING 160
CHURCH STREET
THAT Report EGD-012-09 be received and approved;
THAT the agreement in principle, as amended, contained in Attachment 1 to
Report EGD-012-09 be ratified and approved by the Municipality of Clarington;
THAT the Municipality of Clarington accept the transfer of Part 7 on Plan 10R-645
(673 sq. ft.) for a nominal consideration from Syvan Developments Limited;
THAT conditional on Syvan Developments Limited satisfying Recommendation 5,
the Municipality of Clarington grant Syvan Developments Limited an easement in
Easement Area #1 shown on the sketch contained in Attachment 3 to Report
EGD-012-09 to permit vehicular and pedestrian access to Syvan Developments
Limited, its lessees, licensees, employees, contractors, and members of the public
access to and from Part 10 on Plan 10R-645 to and from Silver Street for a
nominal consideration, subject to the terms set out in section 1.10 of Report
EGD-012-09; and
THAT the Municipality of Clarington accept the transfer by Syvan Developments
Limited of an easement for a nominal consideration, in Easement Area #2 shown
on the sketch contained in Attachment 3 to Report EGD-012-09 to permit vehicular
and pedestrian access by the Municipality, its employees, contractors, agents,
licensees and members of the public access to and from Parts 1, 2, 4, 5 and 9 on
Plan 10R-645 to and from 160 Church Street, subject to the terms set out in
section 1.11 of Report EGD-012-09.
Report #1 6 April 6, 2009
7. OLD SCUGOG ROAD RECONSTRUCTION -PUBLIC INFORMATION CENTRE
THAT Report EGD-013-09 be received;
THAT Staff proceed to finalize the detail design and tender based on the
information received at the Public Information Centre to meet the spring/summer
2009 construction start schedule; and
THAT all those who attended the Public Information Centre and who have
contacted the Municipality as interested parties be informed of Report
EGD-013-09.
8. AUTOMALL SUBDIVISION, BOWMANVILLE, PLAN 40M-2171, `CERTIFICATE
OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL WORKS INCLUDING
ROADS AND OTHER RELATED WORKS
THAT Report EGD-014-09 be received;
THAT the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2171; and
THAT Council approve the by-law attached to Report EGD-014-09, assuming a
certain street within Plan 40M-2171 as public highway.
9. TENDER CL2009-5, HIGH FLOAT RESURFACING
THAT Report COD-025-09 be received;
THAT Miller Paving Limited, Gormley, Ontario with a total revised bid in the
amount of $733,206.60 (excluding G.S.T.), being the lowest responsible bidder
meeting all terms, conditions and specifications of tender CL2009-5, be awarded
the contract for the 2009 High Float Resurfacing as required by the Operations
Department;
THAT funds required in the amount of $859,706.60 (which includes $733,206.60
tendering, engineering, administration and contingencies) be drawn from the
Department of Operations, 2009 Capital Budget Rural Road Resurfacing account
# 110-36-330-83680-7401; and
THAT pending satisfactory pricing and service the contract is extended for an
additional one year.
Report #1 7 April 6, 2009
10. CL2009-9, ONE (1) 60,000 G.V.W. TANDEM DIESEL DUMP TRUCK CNV PLOW
EQUIPMENT
THAT Report COD-026-09 be received;
THAT Winslow Gerolamy Motors Limited, Peterborough, Ontario, with a total bid in
the amount of $190,352.16 (plus G.S.T.) after trade, being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender CL2009-9, be
awarded the contract to supply one (1) 60,000 G.V.W. Tandem Diesel Dump
Truck clw Plow Equipment, as required by the Municipality of Clarington,
Operations Department; and
THAT the funds required in the amount of $190,352.16 (plus G.S.T.), be drawn
from 2009 Capital Budget account number 110-36-388-83642-7401.
11. CO-OPERATIVE TENDER T257A-2008, SUPPLY & DELIVERY OF DOMESTIC
FURNACE OIL
THAT Report COD-027-09 be received;
THAT Ultramar Limited, Belleville, Ontario with an approximate annual value of
$32,493.75, being the lowest responsible bidder meeting all terms, conditions, and
specifications be awarded the Municipality of Clarington requirements for Co-
operative Tender T257A-2008 Supply and Delivery of Domestic Furnace Oil for a
three year term;
THAT pending satisfactory pricing and service the contract be extended for an
additional two years; and
THAT funding be provided from the current year's respective departments
Operating Budgets.
12. CL2009-10, ONE (1) 43,000 G.V.W. SINGLE AXLE CAB AND CHASSIS C/W
SNOW PLOW EQUIPMENT AND U DUMP BODY SPREADER
THAT Report COD-028-09 be received;
THAT Winslow Gerolamy Motors Limited, Peterborough, Ontario, with a total bid in
the amount of $198,142.00 (plus G.S.T.), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2009-10, be awarded
the contract to supply one (1) 43,000 G.V.W. Single Axle Chassis c/w Snow Plow
Equipment and U Dump Body Spreader, as required by the Municipality of
Clarington, Operations Department; and
THAT the funds required in the amount of $198,142.00 (plus G.S.T.), be drawn
from 2009 Capital Budget account number 110-36-388-83643-7401.
Report #1 8 April 6, 2009
13. ADDENDUM TO REPORT COD-015-09 -GARNET B. RICKARD RECREATION
COMPLEX LEASE SPACE -COMMUNITY CARE DURHAM
THAT Addendum to Report COD-015-09 be received; and
THAT the proposal from Community Care Durham to lease the vacant space at
the Garnet B. Rickard Recreation Complex with the project funding of $600,000
from the General Municipal Purpose Reserve be denied.
14. TENDER TO LEASE SPACE AT THE GARNET B. RICKARD RECREATION
COMPLEX
THAT staff be directed to issue a tender for lease of space at the Garnet B.
Rickard Recreation Complex which was formerly occupied by Total Hockey.
15. DELEGATION -ALICE GROTTOLI AND CATHY LOWLAND -REGARDING
211 SERVICE DELIVERY
THAT the delegation of Alice Grottoli and Cathy Lowland be received with thanks.
16. DELEGATION -RICHARD WARD -REGARDING REQUEST FOR DETAILED
JUSTIFICATIONS FROM MUNICIPAL PROPERTY ASSESSMENT
CORPORATION (MPAC) FOR PROPERTY TAXES
THAT the delegation of Richard Ward be received with thanks; and
THAT Mr. Ward be advised that his request for the Municipality to ask MPAC, on
his behalf, for detailed justification for all reassessments that have occurred on his
property is denied and that the reasons for this denial are: he has filed requests for
reconsiderations, has resolved those with MPAC, has signed off agreeing to all of
them, and filing for reconsiderations is the mechanism to get the details of the
values of every component on his property.
17. DELEGATION -JIM RICHARDS -REGARDING SUPPORT FOR LOCAL
COUNCIL RESOLUTIONS BY REGIONAL COUNCILLORS AT THE REGIONAL
LEVEL
THAT the delegation of Jim Richards be received with thanks.
18. DELEGATION -LINDA GASSER -REGARDING ENERGY-FROM-WASTE
MONITORING
THAT the delegation of Linda Gasser be received with thanks.
19. EARTH HOUR
THAT the staff of the Bowmanville Museum and the Green Committee be thanked
for their efforts with regards to the Earth Hour event held in Clarington on
March 28, 2009, which included a tour of the historic sections of Bowmanville
highlighting life before electricity.
Report #1 9 April 6, 2009
20. HIGHWAY 407 EAST EXTENSION AND CONSTRUCTION TIMELINE
THAT the Minister of Transportation and the Minister of Energy and Infrastructure
be requested to confirm that the Highway 407 East Extension will be constructed
from Brock Road in Pickering to Highway 35/115 in Clarington as one project in its
entirety, including the Durham East Link, and provide a timeline for the
construction.
21. COUNCIL/COMMITTEE REPORTING AND MEETING STRUCTURE
WHEREAS the Current Standing Committee Structure includes one standing
Committee, being the General Purpose and Administration Committee;
WHEREAS the current meeting and reporting structure, being Committee and
Council alternating weeks, presents timeline challenges for both staff and Council
for investigation and preparation for the meetings;
WHEREAS valuable senior staff resources are tied up attending Committee
meetings regarding issues not pertaining to their department;
NOW THEREFORE BE IT RESOLVED THAT the CAO and Municipal Clerk be
directed to investigate and report back to GPA, prior to the summer recess, on
options to modify the current standing committee structure, streamline meetings,
and improve reporting efficiencies; and
THAT the options considered include a three week schedule as follows:
• week 1 day committee meeting addressing planning matters,
week 2 day committee meeting addressing balance of agenda matters, and
• week 3 night Council Meeting.
22. REQUEST FORA 90-DAY COMMENTING PERIOD REGARDING PROPOSED
ENERGY-FROM-WASTE INCINERATOR
THAT the Municipality of Clarington request of the Region of Durham that a
90-day commenting period be included as part of the Environmental Assessment
Submission to the Ministry of the Environment for the proposed incinerator.
23. DELEGATION -LINDA GASSER -REGARDING ENERGY-FROM-WASTE
HOST COMMUNITY AGREEMENT
THAT the delegation of Linda Gasser be received with thanks.
Report #1 10 April 6, 2009
24. SELECTION OF MEMBERS OF THE CLARINGTON TASK FORCE ON
ATTRACTING HIGHER EDUCATION FACILITIES TO CLARINGTON
THAT Report PSD-034-09 be received; and
THAT the Clerk's Department be directed to send correspondence inviting those
individuals listed in Report PSD-034-09, and the additional names put forth by
Members of Committee, to apply to serve on the Clarington Task Force on
Attracting Higher Education Facilities in Clarington.