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~~~~~ REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 3Q, 2009 Resolution #: ~ ~~ -~~ ~
Report #: COD-026-09 File #: By-law #:
Subject: CL2009-9, One (1) 60,000 G.V.W. Tandem Diesel Dump Truck c/w Plow Equipment
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
THAT Report COD-026-09 be received;
2. THAT Winslow Gerolamy Motors Limited, Peterborough, Ontario, with a total bid in the
amount of $190,352.16 (plus G.S.T.) after trade, being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2009-9, be awarded the
contract to supply one (1) 60,000 G.V.W. Tandem Diesel Dump Truck c/w Plow Equipment,
as required by the Municipality of Clarington, Operations Department; and
3. THAT the funds required in the amount of $190,352.16. (plus G.S.T.), be drawn from 2009
Capital Budget account number 110-36-388-83642-7401.
Submitted by: rie Marano, H.B.Sc., C.M.O.,
Dire r of Corpor ervices
~' ,,
Nancy T lor, B. .A.,
Director of Fina ce/Treasurer
MM/JB/BH/km
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Reviewed by: clin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-3330
REPORT NO.: COD-026-09
PAGE 2
1. BACKGROUND AND COMMENT
1.1. Tender CL2009-9 covered the purchase of one (1) 60,000 GV.W. Tandem Diesel
Dump Truck c/w Plow Equipment. The tender was advertised and issued with bids
being received as per Schedule "A" attached.
1.2. The tender document made provision for bids with an option to trade in an existing
unit. Schedule "A" attached provides both an outright purchase price and an after
trade price.
2. ANALYSIS
2.1 Representatives from the Operations Department and Purchasing met to discuss the
bid submissions and specifications.
2.2 On review of the bids it was determined that the compliant low bidder Winslow
Gerolamy Motors Limited, Peterborough met the specifications, and offered an
acceptable trade value on the used unit. Therefore, the recommendation is to award
the contract to Winslow Gerolamy Motors Limited, Peterborough.
3. FINANCIAL IMPLICATIONS
3.1. The required funds for this acquisition total $190,352.16 (plus G.S.T.), fall within the
allocated 2009 Capital Budget for Operations.
3.2 The purchase of one (1) 60,000 GV.W. Tandem Diesel Dump Truck c/w Plow
Equipment, is a replacement for a fleet vehicle. The Operations Department has
accepted the trade-in price for Unit # 98542.
4. CONCLUSION
4.1 To award the contract to Winslow Gerolamy Motors Limited, Peterborough, Ontario
for one (1) 60,000 GV.W. Tandem Diesel Dump Truck c/w Plow Equipment, being
the low bid meeting all terms, conditions and specifications of Tender CL2009-9 as
required by the Operations Department.
REPORT NO.: COD-026-09
PAGE 3
5. INPUT FROM OTHER SOURCES
5.1. This report has been reviewed for recommendation by the Purchasing Manager,
with the appropriate departments and circulated as follows:
Concurrence:
Director of Operations
Attachments:
Attachment 1 - Schedule "A", Bid Summary
SCHEDULE "A"
BID SUMMARY
CL2009-9 ONE (1) 60,000 G.V.W. TANDEM DIESEL DUMP TRUCK CIW PLOW EQUIPMENT
BIDDER TOTAL BID (NO TRADE) TOTAL BID (AFTER TRADE)
Excluding GST Excluding GST
Winslow Gerolamy Motors Ltd. $209,900.16 $190,352.16**
Peterborough, ON
Performance Equipment Limited $218,272.30 $218,272.30
Mississauga, ON
Performance Equipment Limited $227,211.79 $227,21 ~. 79
Mississauga, ON
Durham Truck Equipment Sales & Service $216,431.36* $211 , 131 .36*
Ajax, ON
*bid rejected, bid submission not signed
**trade-in accepted for Unit #98542