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Home My WebLink About03/30/2009 /' "'0;:-.. ( If 1 (ifiJJ1 () n \ j }._ _. --'.~ . C), j _ J f\Jwrgixiug UlDffll'io"'---' , GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: TIME: PLACE: March 30, 2009 9:30 A.M. COUNCIL CHAMBERS 1. lVlEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. MINUTES (a) Minutes of a Regular Meeting of March 9, 2009 401 5. PRESENTATIONS (a) Paul Acquaah, Dillon Consulting Limited, Peer Review Comments Regarding Report PSD-033-09 , Highway 407 East Environmental Assessment 6. DELEGATIONS (Draft List at Time of Publication - To be Replaced with Final List) 601 (a) Alice Grottoli, Community Connection, Regarding Consent for 211 Service Delivery in Shared Telephone Exchange (b) Kevin Anyan, Rotary Club Bowmanville, Regarding Report CSD-007-09, Rotary Ribfest (c) Victor Suppan, Chair, Heritage Committee, Regarding Report PSD-033-09, Highway 407 East Environmental Assessment (d) Libby Racansky, Regarding Report PSD-031-0B, Growth Plan (e) Libby Racansky, Regarding Report PSD-033-0B, Highway 407 East Environmental Assessment (f) Lou Mastroianni, Regarding Report PSD-031-08, Growth Plan (g) Rolf Fabricius, Regarding Report PSD-033-08, Highway 407 East Environmental Assessment CORPORATIOh' OF THE Mur,I~ClPAUTY OF C LAR,NGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARfO ,_1 C 3A6 T 905-623-3379 G.P. & A. Agenda - 2 - March 30, 2009 7. PUBLIC MEETINGS (a) Amendment to Development Charges By-law 2005-108 701 Report: FND-007-09 8. PLANNING SERVICES DEPARTMENT (a) PSD-031-09 Growth Plan Implementation - Proposed Amendment to Regional Official Plan (to be distributed under separate cover) (b) PSD-032-09 Monitoring of the Decisions of the Committee of 801 Adjustment for the Meeting of March 12, 2009 (c) PSD-033-09 Highway 407 East Environmental Assessment 805 Municipality of Clarington Comments on the Preliminary Design Plans for the Technically Preferred Route (d) PSD-034-09 Selection of Members of the Clarington Task Force on 837 Attracting Higher Education Facilities to Clarington (Attachment 2 [confidential] - distributed under separate cover as it contains personal information about identifiable individuals) (e) PSD-035-09 Durham Region Sustainability Forum April 17, 2009 842 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-008-09 Nash Road Reconstruction - Public Information Centre 901 (b) EGD-011-09 Monthly Report on Building Permit Activity for February 906 2009 (c) EGD-012-09 Transfer of Part 7, Plan 1 OR-645 and Reciprocal Access 912 Easements for Silver Street/Home Hardware Parking 160 Church Street (d) EGD-013-09 Old Scugog Road Reconstruction - Public Information 926 Centre (e) EGD-014-09 Automall Subdivision, Bowmanville, Plan 40M-2171, 930 'Certificate of Acceptance' and 'Assumption By-law', Final Works Including Roads and Other Related Works G.P. & A. Agenda - 3 - March 30, 2009 1 O. OPERATIONS DEPARTMENT (a) OPD-005-09 Clarington Pitch-in Canada Clarington Clean and Green 1001 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-005-09 Monthly Response Report - February 2009 1101 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-007-09 2009 Rotary Ribfest 13. MUNICIPAL CLERK'S DEPARTMENT 1201 (a) CLD-005-09 Livestock Evaluation Status 1301 14. CORPORATE SERVICES DEPARTMENT (a) COD-025-09 Tender CL2009-5, High Float Resurfacing 1401 (b) COD-026-09 CL2009-9, One (1) 60,000 G.v.W. Tandem Diesel Dump 1408 Truck c/w Plow Equipment (c) COD-027-09 Co-operative Tender T257A-2008, Supply & Delivery of 1412 Domestic Furnace Oil (d) COD-028-09 CL2009-10, One (1) 43,000 G.V.W. Single Axle Cab and 1415 Chassis c/w Snow Plow Equipment and U Dump Body Spreader 15. FINANCE DEPARTMENT (a) FND-007-09 Development Charges Amendment and By-law 1501 (b) FND-008-09 Mayor & Councillors' Remuneration & Expenses for 2008 1509 16. CHIEF ADMINISTRATIVE OFFICE (a) Confidential Verbal Report of the Chief Administrative Officer Regarding Energy-From-Waste Host Agreement Negotiations 17. UNFINISHED BUSINESS (a) Addendum to Report COD-015-09 - Garnet B. Rickard Recreation Complex Lease Space - Community Care Durham 1701 G.P. & A. Agenda - 4 - 18. OTHER BUSINESS (a) Confidential Verbal Report of the Solicitor Regarding Legal Advice Pertaining to an Official Plan Amendment Application 19. COMMUNICATIONS 20. ADJOURNMENT March 30, 2009 ~~Mi!Jgron General Purpose and Administration Committee Minutes March 9, 2009 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 9, 2009 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Director of Engineering Services, 1. Cannella Director of Planning Services, D. Crome Parks Supervisor, Operations Department, B. Genosko Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Hooper and Councillor Novak attended first annual Soups Cook-Off held at the Kingsway Arms and hosted by the Clarington Older Adults Association and Kingsway Arms. Councillor Hooper stated that next year this event may be held at 26 Beech Ave. Councillor Novak advised the Committee the Public Meeting regarding the Growth Plan will be held tonight, March 9, 2009, in Council Chambers between 7:00 p.m. and 9:00 p.m. 401 General Purpose and Administration Committee Minutes March 9, 2009 Councillor Foster advised that on Wednesday, March 4, 2009, he attended the Energy From Waste Site Liaison meeting, and believed it to be very well attended. Councillor Trim informed the Committee that the proper Regional meeting protocol will be followed at the next EFW Site Liaison meeting which should allow for a more fair and structured dialogue. He reminded the Committee of the Public Information Session on the new waste collection schedule which is scheduled for tonight, March 9, 2009, at the Garnet B. Rickard Recreation Complex. Other Public Information Sessions for the other areas of Clarington are scheduled as follows: Newcastle Town Hall, Tuesday, March 10th; Orono Town Hall, Monday, March 23rd; and Courtice Community Complex, Thursday, March 26th. All of these Public Information Sessions are scheduled from 6:00 p.m. to 8:00 p.m. . MINUTES Resolution #GPA-165-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 23,2009, be approved. CARRIED PRESENTATIONS There were no presentations scheduled for this meeting. DELEGATIONS Alice Grottoli was called but was not in attendance. Jim Richards cancelled his delegations prior to the meeting. Libby Racansky addressed the Committee regarding the reconstruction of Nash Road and the construction of the Courtice Road bridge. Ms. Racansky expressed concerns with the cost and the timing for the reconstruction of Nash Road. She informed the Committee that Nash Road is the safest road for bikers, joggers and walkers to use and she would like to see Nash Road remain as it is, being without curbs, gutters or the widening. She stated that by having Nash Road resurfaced only, Council could then use the money to repair the bridge on Hancock Road which has been eroded due to new development in the area. Ms. Racansky feels the traffic, mainly trucks, that would be required to be diverted onto Hancock Road as a result of the reconstruction and new construction would have a detrimental affect on Hancock Road and the watershed. As for the construction of the bridge on Courtice Road, Ms. Racansky would like to see the new bridge higher so that the water runs off and does not erode the new roads. She requested that the reconstruction and new construction be done in stages, after the - 2 - 402 General Purpose and Administration Committee Minutes March 9, 2009 subdivisions are developed, so that the potential environmental damage will be minimized. This will also allow the Region more time to assess the environmental impact on the roads and the watershed after the subdivisions are completed. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: General Amendment to Zoning By-law 84-63 Applicants: Municipality of Clarington Report: PSD-026-09 Carlo Pellarin, Manager Development Review, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-026-09. No one spoke in opposition to Report PSD-026-09. Kerry Meydam spoke in support of the recommendations contained in Report PSD-026-09. She sought and received clarification that section 3.2.3 pertaining to permanent storage site for waste, addresses the burning of waste. PLANNING SERVICES DEPARTMENT GENERAL AMENDMENT TO ZONING BY-LAW 84-63 REGARDING CLARIFICATION TO WASTE DISPOSAL USE PERMISSIONS Resolution #GPA-166-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-026-09 be received; THAT the draft Zoning By-law Amendment as contained in Attachment 1 to Report PSD-026-09 continue to be processed; and THAT the Region of Durham Planning Department and all interested parties listed in Report PSD-026-09 and any delegations be advised of Council's decision. CARRIED - 3 - 403 General Purpose and Administration Committee Minutes March 9, 2009 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF FEBRUARY 26, 2009 Resolution #GPA-167-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-027-09 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on February 26, 2009, for applications A2009-0001 and A2009-0002, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED PROVINCIAL GROWTH PLAN CONFORMITY EXTENSION REQUEST Resolution #GPA-168-09 Moved by Councillor Woo, seconded by Mayor Abernethy THAT Report PSD-028-09 be received; THAT due to the anticipated timing for completion of the Region's Growth Plan Conformity exercise and the subsequent approval process, the Council of the Municipality of Clarington requests the Ministry of Energy and Infrastructure and the Ministry of Municipal Affairs and Housing to grant an extension to the June 16, 2009 deadline for the Municipality to amend the Clarington Official Plan to conform with the Growth Plan to an appropriate date following the approval, or resolution of any appeals, of an amendment to the Durham Regional Official Plan that implements the provisions of the Growth Plan; THAT a copy of the Council resolution and the Municipality's Introductory Discussion Paper on the Official Plan Review be forwarded to the Ministry of Energy and Infrastructure and the Ministry of Municipal Affairs and Housing; and THAT a copy of the Council resolution be forwarded to the Region of Durham and the Durham Region area municipalities for information. CARRIED -4- 404 General Purpose and Administration Committee Minutes March 9, 2009 POTENTIAL SITES FOR COMMUTER PARKING LOTS Resolution #G P A-169-09 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-029-09 be received; and THAT GO Transit be requested to investigate the possibility of a commuter parking lot in Newcastle Village or at the interchange of Highway 115/35 with Durham Highway 2. CARRIED AS AMENDED (See following motions) Resolution #GP A-170-09 Moved by Mayor Abernethy, seconded by Councillor Woo THAT paragraph two of the foregoing resolution be amended to add "the Ministry of Transportation". CARRIED Resolution # GPA-171-09 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT paragraph two of the foregoing resolution be amended to add "the Region of Durham." CARRIED The foregoing Resolution #GPA-169-09 was then put to a vote and carried as amended. TOOLEY AND ROBINSON CREEKS WATERSHED STUDY Resolution #GPA-172-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report PSD-030-09 be received; THAT the requirements of Purchasing By-law #2006-127 be waived for this transaction; - 5 - 405 General Purpose and Administration Committee Minutes March 9, 2009 THAT staff be authorized to commence negotiations with AECOM, for the consulting services required to complete the Watershed Study for Tooley and Robinson Creeks as required by the Planning Services Department; and THAT pending successful negotiations, staff be authorized to issue a purchase order for the Tooley and Robinson Creeks Watershed Plan to AECOM. CARRIED Resolution # GPA-173-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Committee recess for ten minutes. CARRIED The meeting reconvened at 11 :10 a.m. ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT Sharon Meredith, Recreation Services Manager and Skip Crosby, Community Service Coordinator were in attendance. They provided details regarding the grant applications as required, including the on-going calculations of the grant allocation totals. 2009 COMMUNITY GRANTS Resolution #GPA-174-09 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CSD-004-09 be received; - 6 - 406 General Purpose and Administration Committee Minutes March 9, 2009 THAT Council consider all submitted grant requests; and THAT all applicants be advised of Council's decision. CARRIED (See following motions) BOWMANVILLE ECOLOGY GARDEN Resolution #GPA-175-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Bowmanville Ecology Garden be approved for a grant in the amount of $500.00. CARRIED BOWMANVILLE HORTICULTURAL SOCIETY Resolution #GPA-176-09 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Bowmanville Horticultural Society be approved for a grant in the amount of $500.00. CARRIED COURTICE HORTICULTURAL SOCIETY Resolution #GPA-177-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Courtice Horticultural Society be approved for a grant in the amount of $500.00. CARRIED NEWCASTLE HORTICULTURAL SOCIETY Resolution #GPA-178-09 Moved by Councillor Trim, seconded by Councillor Novak THAT the Newcastle Horticultural Society be approved for a grant in the amount of $900.00. CARRIED - 7 - 407 General Purpose and Administration Committee Minutes March 9, 2009 ORONO HORTICULTURAL SOCIETY Resolution #GPA-179-09 Moved by Councillor Trim, seconded by Mayor Abernethy THAT the Orono Horticultural Society be approved for a grant in the amount of $600.00 CARRIED BOWMANVILLE SANTA CLAUS PARADE Resolution #GPA-180-09 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Bowmanville Santa Claus Parade be approved for a grant in the amount of $1,000.00. MOTION LOST Resolution #GPA-181-09 Moved by Mayor Abernethy, seconded by Councillor Novak THAT the Bowmanville Santa Claus Parade be approved for a grant in the amount of $2,000.00. CARRIED NEWCASTLE SANTA CLAUS PARADE Resolution #GPA-182-09 Moved by Mayor Abernethy, seconded by Councillor Trim THAT the Newcastle Santa Claus Parade be approved for a grant in the amount of $2,000.00 CARRIED CHRISTMAS IN CLARINGTON COUNTRY Resolution #GPA-183-09 Moved by Councillor Trim, seconded by Councillor Foster THAT the Christmas in Clarington Country request for a grant in the amount of $5,000.00 be denied. CARRIED .8. 408 General Purpose and Administration Committee Minutes March 9, 2009 CLARINGTON FARMER'S MARKET Resolution #G P A-184-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT the Clarington Farmer's Market be approved for a grant in the amount of $1,000.00. MOTION LOST Resolution #GPA-185-09 Moved by Councillor Foster, seconded by Councillor Trim THAT the Clarington Farmer's Market request for a grant in the amount of $2,000.00 be denied. CARRIED CLARINGTON MARKETING MINDS Resolution #GPA-186-09 Moved by Councillor Novak, seconded by Councillor Foster THAT the Clarington Marketing Minds request for a grant in the amount of $5,000.00 be denied. CARRIED NEWTONVILLE'S MUSIC NIGHT IN THE PARK Resolution #GP A-187 -09 Moved by Councillor Trim, seconded by Councillor Hooper THAT the Newtonville's Music Night in the Park be approved for a grant in the amount of $750.00. CARRIED NEWCASTLE ART SHOW Resolution #GPA-188-09 Moved by Councillor Trim, seconded by Mayor Abernethy THAT the Newcastle Art Show be approved for a grant in the amount of $1 ,000.00. CARRIED .9. 409 General Purpose and Administration Committee Minutes March 9, 2009 NEWCASTLE VILLAGE & DISTRICT HISTORICAL SOCIETY Resolution #GPA-189-09 Moved by Councillor Woo, seconded by Mayor Abernethy THAT the Newcastle Village & District Historical Society be approved for a grant in the amount of $1,500.00. CARRIED DURHAM CENTRAL AGRICULTURAL FAIR Resolution #GPA-190-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Durham Central Agricultural Fair be approved for a grant in the amount of $1,000.00. CARRIED ORONO TOWN HALL Resolution #GPA-191-09 Moved by Councillor Foster, seconded by Mayor Abernethy THAT the Orono Town Hall be approved for a grant in the amount of $3,250.00. CARRIED KENDAL COMMUNITY CENTRE Resolution #GPA-192-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT the Kendal Community Centre be approved for a grant in the amount of $2,500.00. CARRIED - 10 - 410 General Purpose and Administration Committee Minutes March 9, 2009 HAMPTON HALL Resolution #GP A-193-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Hampton Hall be approved for a grant in the amount of $2,500.00. CARRIED SOLlNA COMMUNITY CENTRE Resolution #GP A-194-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Solina Community Centre be approved for a grant in the amount of $2,500.00. CARRIED NEWTONVILLE HALL Resolution #GP A-195-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT the Newtonville Hall be approved for a grant in the amount of $2,500.00. CARRIED NEWCASTLE ARENA Resolution #GPA-196-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Newcastle Arena be approved for a grant in the amount of $3,500.00. CARRIED TYRONE HALL Resolution #GP A-197 -09 Moved by Councillor Woo, seconded by Councillor Novak THAT the Tyrone Hall be approved for a grant in the amount of $2,500.00. CARRIED - 11 . 411 General Purpose and Administration Committee Minutes March 9, 2009 CLARINGTON NEW HORIZONS BAND Resolution #GPA-198-09 Moved by Councillor Novak, seconded by Councillor Trim THAT the Clarington New Horizons Band be approved for a grant in the amount of $500.00. CARRIED CLARINGTON FIDDLE CLUB Resolution #GPA-199-09 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Clarington Fiddle Club be approved for a grant in the amount of $750.00. CARRIED CLARINGTON CONCERT BAND Resolution #GPA-200-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Clarington Concert Band be approved for a grant in the amount of $750.00. CARRIED CLARINGTON SWIM CLUB Resolution #GPA-201-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Clarington Swim Club be approved for a grant in the amount of $1 ,000.00. CARRIED ORONO FIGURE SKATING CLUB Resolution #GPA-202-09 Moved by Mayor Abernethy, seconded by Councillor Trim THAT the Orono Figure Skating Club be approved for a grant in the amount of $1,500.00. CARRIED -12 - 412 General Purpose and Administration Committee Minutes March 9, 2009 NEWCASTLE FIGURE SKATING CLUB Resolution #GPA-203-09 Moved by Mayor Abernethy, seconded by Councillor Trim THAT the Newcastle Figure Skating Club be approved for a grant in the amount of $1,500.00. CARRIED COURTICE KIDS MUL TISPORT SERIES Resolution #GPA-204-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Courtice Kids Multisport Series be approved for a grant in the amount of $1,000.00. CARRIED CLARINGTON TIGERCATS FOOTBALL CLUB Resolution #GPA-205-09 Moved by Councillor Novak, seconded by Councillor Trim THAT the Clarington Tigercats Football Club request for a $5,000.00 grant be denied. MOTION LOST Resolution #GPA-206-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Clarington Tigercats Football Club be approved for a grant in the amount of $1,500.00. CARRIED ORONO AMATEUR ATHLETIC ASSOCIATION Resolution #GPA-207-09 Moved by Councillor Trim, seconded by Councillor Woo THAT the Orono Amateur Athletic Association be approved for a grant in the amount of $2,500.00. CARRIED - 13 - 413 General Purpose and Administration Committee Minutes March 9, 2009 CLARINGTON PROJECT Resolution #GPA-208-09 Moved by Councillor Foster, seconded by Councillor Woo THAT the Clarington Project be approved for a grant in the amount of $1 ,000.00. CARRIED TYRONE ORANGE COMMUNITY HALL BOARD Resolution #GPA-209-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Tyrone Orange Community Hall Board grant request of $5,000.00 be denied. CARRIED OAK RIDGES TRAIL ASSOCIATION Resolution #GPA-21 0-09 Moved by Councillor Novak, seconded by Councillor Trim THAT the Oak Ridges Trail Association be approved for a grant in the amount of $500.00. CARRIED MENTAL HEALTH DURHAM - MAKING CONNECTIONS CLARINGTON Resolution #GPA-211-09 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Mental Health Durham - Making Connections Clarington be approved for a grant in the amount of $1,000.00. CARRIED - 14 - 414 General Purpose and Administration Committee Minutes March 9, 2009 CLARINGTON EAST FOOD BANK Resolution #GPA-212-09 Moved by Councillor Foster, seconded by Councillor Trim THAT the Clarington East Food Bank be approved for a grant in the amount of $5,000.00. CARRIED LEARNING DISABILITIES ASSOCIATION OF PETERBOROUGH Resolution #GPA-213-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT the Learning Disabilities Association of Peterborough be approved for a grant in the amount of $750.00. CARRIED DURHAM HOSPICE Resolution #GPA-214-09 Moved by Councillor Foster, seconded by Councillor Novak THAT the Durham Hospice request for a grant in the amount of $5,000.00 be denied. CARRIED CANADIAN RED CROSS - DISASTER MANAGEMENT PROGRAM Resolution #GPA-215-09 Moved by Councillor Trim, seconded by Councillor Novak THAT the Canadian Red Cross - Disaster Management Program request for a grant in the amount of $5,000.00 be denied. CARRIED -15. 415 General Purpose and Administration Committee Minutes March 9, 2009 BIG BROTHERS AND SISTERS OF CLARINGTON Resolution #GPA-216-09 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Big Brothers and Sisters of Clarington be approved for a grant in the amount of $2,000.00. CARRIED PUBLIC ACCESS DEFIBRILLATOR PROGRAM - COLLABORATIVE STATEMENTS Resolution #GPA-217-09 Moved by Councillor Foster, seconded by Councillor Woo THAT Report CSD-005-09 be received; THAT Council authorize the Mayor and Clerk to sign the Collaborative Statements provided by Central East Pre hospital Care Program; THAT Central East Prehospital Care program be advised of action taken; and THAT the Orono Arena Board, Newcastle Arena Board and the Newcastle Community Hall Board be advised of action taken. CARRIED CLARINGTON SPORTS HALL OF FAME Resolution #GPA-218-09 Moved by Councillor Hooper, seconded by Councillor Trim THAT Report CSD-006-09 be received; THAT Council endorse the selection process for the appointment of committee members for the Clarington Sports Hall of Fame; and THAT the members of the Sports Hall of Fame Steering Committee be thanked by the Mayor and Members of Council.for their contribution to the development of the Clarington Sports Hall of Fame. CARRIED CLERK'S DEPARTMENT There were no reports to be considered under this section of the Agenda. -16 - 416 General Purpose and Administration Committee Minutes March 9, 2009 Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2008-5, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT - HVAC SERVICES - TERMINATION AND NEW CONTRACT AWARD Resolution #GPA-219-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-020-09 be received; THAT the actions taken by the Purchasing Manager with respect to the termination of contract CL2008-5 with Cynergy Mechanical Limited, Etobicoke and the award of a supply and services contract to the next low bidder, Tri-Air Systems, Markham, be endorsed; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the funds expended be drawn from the Department of Operations and Department of Community Services various operating accounts. CARRIED CO-OPERATIVE TENDER T257-2008, SUPPLY & DELIVERY OF GASOLINE AND DIESEL FUEL Resolution #GPA-220-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report COD-021-09 be received; THAT Petro-Canada, Oakville, Ontario with an approximate annual value of $353,122.40, being the lowest responsible bidder meeting all terms, conditions, and specifications be awarded the Municipality of Clarington requirements for Co-operative Tender T257-2008 Gasoline and Diesel Fuel for a three year term; THAT pending satisfactory pricing and service the contract be extended for an additional two years; and THAT funding be provided from the current year's respective departments Operating Fleet Budgets. CARRIED -17 - 417 General Purpose and Administration Committee Minutes March 9, 2009 Cl2009-1 COURTICE MillENNIUM TRAil BRIDGE CONSTRUCTION Resolution #GPA-221-09 Moved by Councillor Trim, seconded by Councillor Novak THAT Report COD-022-09 be received; THAT Dig-Con International Ltd., Bolton, Ontario with a total revised bid in the amount of $68,758.00 (Excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2009-1, be awarded the contract for the Courtice Millennium Trail Bridge Construction, Courtice, Ontario as required by the Engineering Department; THAT funds required in the amount of $79,263.00 (which includes $68,758.00 tendering, engineering, and contingencies) be drawn from Courtice Millennium Trail Bridge Account #110-32-325-83400-7401; and THAT the By-law marked Schedule "An attached to Report COD-022-09, authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED QUOTATION Q2008-32, BY- lAW SNOW CLEARING SERVICES TERMINATION AND NEW CONTRACT AWARD Resolution #GPA-222-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report COD-023-09 be received; THAT the actions taken by the Purchasing Manager with respect to the termination of contract Q2008-32 with 0 & F Snow Removal, Bowmanville, ON and the award of the contract to the next low bidder, Pro-Lawn Landscaping, Orono, ON be endorsed; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the required funds be drawn from the respective year's operating budget for snow clearing. CARRIED -18 - 418 General Purpose and Administration Committee Minutes March 9, 2009 TENDER CL2009-4, SUPPLY AND HAULING GRANULAR MATERIAL Resolution # GPA-223-09 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report COD-024-09 be received; THAT Dufferin Aggregates, Concord, ON with a total bid price of$212,057.17 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-4, be awarded the contract for the Supply and Hauling of Granular Material; and THAT the funds expended be drawn from the Department of Operations, various 2009 Operations Road Maintenance and Construction accounts. CARRIED FINANCE DEPARTMENT FINANCIAL UPDATE AS AT DECEMBER 31, 2008 Resolution # GPA-224-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report FND-005-09 be received for information. CARRIED BUSINESS IMPROVEMENT AREAS 2009 BUDGETS Resolution # GPA-225-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report FND-006-09 be received; THAT the 2009 Budget submissions from the Boards of Management for Bowmanville SIA, Newcastle BIA and Orono SIA be approved; and THAT the Boards of Management for Bowmanville BIA, Newcastle SIA and Orono BIA be advised of Council's decision. CARRIED -19 - 419 General Purpose and Administration Committee Minutes March 9, 2009 CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS DELEGATION - LIBBY RACANSKY - REGARDING NASH ROAD RECONSTRUCTION AND COURTICE ROAD BRIDGE CONSTRUCTION Resolution # GPA-226-09 Moved by Councillor Novak, seconded by Councillor Foster THAT the delegation of Libby Racansky be received with thanks. CARRIED OTHER BUSINESS There were no items dealt with under this section of the agenda. COMMUNICATIONS APPOINTMENT TO THE CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE Resolution #GPA-227-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT John Slater be appointed to the Clarington Traffic Management Advisory Committee to fill the current vacancy for Ward 4. CARRIED APPOINTMENT TO THE CLARINGTON ACCESSIBILITY ADVISORY COMMITTEE Resolution #GPA-228-09 Moved by Councillor Novak, seconded by Councillor Hooper THAT Cornelia Goodwin be appointed to the Clarington Accessibility Advisory Committee to fill the current vacant position. CARRIED - 20 - 420 General Purpose and Administration Committee Minutes March 9, 2009 CORRESPONDENCE - MICHAEL MCQUAID, WEIRFOULDS - REGARDING REPORT PSD-026-09 Resolution #GPA-229-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT the correspondence from Micheal McQuaid, WeirFoulds LLP, Barristers & Solictors for St. Marys Cement regarding Report PSD-026-09 be referred to the Director of Planning Services. CARRIED ADJOURNMENT Resolution #GPA-230-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT the meeting adjourn at 12:52 p.m. CARRIED MAYOR DEPUTY CLERK - 21 - 421 DRAFT LIST OF DELEGATIONS GPA Meeting: March 30, 2009 (a) Alice Grottoli, Community Connection, Regarding Consent for 211 Service Delivery in Shared Telephone Exchange (b) Kevin Anyan, Rotary Club Bowmanville, Regarding Report CSD-007-09, Rotary Ribfest (c) Victor Suppan, Chair, Heritage Committee, Regarding Report PSD-033-09, Highway 407 East Environmental Assessment (d) Libby Racansky, Regarding Report PSD-031-08, Growth Plan (e) Libby Racansky, Regarding Report PSD-033-08, Highway 407 East Environmental Assessment (f) Lou Mastroianni, Regarding Report PSD-031-08, Growth Plan (g) Rolf Fabricius, Regarding Report PSD-033-08, Highway 407 East Environmental Assessment 601 PUBLIC MEETING REPORT # FND-007-09 Notice of Public Meeting Development Charges Act The Council of the Municipality of Clarington will be considering an amendment to the Development Charges By-law 2005-108. In accordance with section 12 of the Development Charges Act, a public meeting to provide interested parties the opportunity to make comments will be held on: Date: Time: Place: Monday, March 30, 2009 9:30 a.m. Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance Street, Bowmanville, Ontario The proposed by-law and the background report will be available from the Finance Department March 11, 2009. Any person may attend the public meeting and make written or verbal representation either in support of or in opposition to the amendment. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. 701 CJ.fJlpn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION MEETING Date: Monday, March 30, 2009 Report #: PSD-032-09 File No: A2009-0003 By-law #: Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MARCH 12, 2009 RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-032-09 be received; and, 2. THAT Council concurs with the decision of the Committee of Adjustment made on March 12, 2009, for application A2009-0003, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. ~. Submitted by'. . ~D a J. ro e, , RPP Director of Planning Services Reviewed by: . }ll ranklin Wu, -1f Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 801 REPORT NO.: PSD-032-09 PAGE 2 1.0 APPLICATION DETAILS 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISION OF COMMITTEE OF ADJUSTMENT FOR . MARCH 12, 2009 A Iication Number Staff Recommendation Decision of Committee A2009-0003 A rove with condition A roved with condition 1.2 Application A2009-0003 was filed to permit an existing accessory building (gazebo) by increasing the maximum permitted total lot coverage for all accessory buildings and structures, from 10% to 11 %. The subject property is located on the southeast. corner of Second Street and Lambs Lane, with a lot size of 510m2. Currently there exists a single detached dwelling and three accessory buildings; a detached garage, a garden shed and a gazebo. The gazebo is built with a steel frame having a detachable cover that can be stored in the winter months. The Zoning By-law permits a total lot coverage for accessory buildings and structures of 10% of the lot area, up to a maximum 60 m2 in floor area. The total floor area of all three existing structures is 55.1 m2 representing a total lot coverage of 11 %. Staff recommended approval of the application as the existing accessory structures met all other requirements of the Zoning By-law, and there would appear to be no detrimental impact on surrounding properties with regards to drainage or maintenance of structures. Committee concurred with Staff's recommendations and approved the application subject to the condition that no single accessory building or structure exceeds 51 m2 in total floor area. 2.0 COMMENTS 2.1 Staff have reviewed the Committee's decision and are satisfied that application A2009-0003 is in conformity with both Official Plan policies, consistent with the intent of the Zoning By-law, is minor in nature and desirable. 802 REPORT NO.: PSD-032-09 PAGE 3 2.2 Council's concurrence with the decision of the Committee of Adjustment for application A2009-0003 is required in order to afford Staff official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment 803 Q!![.-!llgton A TT ACHMENT 1 TO REPORT PSD-032-09 PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: DOUG SELLERS DOUG SELLERS PROPERTY LOCATION: 23 SECOND STREET, BOWMANVILLE PART LOT 12, CONCESSION 2 FORMER TOWN(SHIP) OF BOWMANVILLE FILE NO.: A2009-0003 PURPOSE: TO PERMIT THE CONSTRUCTION OF AN ACCESSORY BUILDING (GAZEBO) BY INCREASING THE MAXIMUM PERMITTED TOTAL LOT COVERAGE FOR ALL ACCESSORY BUILDINGS AND STRUCTURES FROM 10% TO 11%. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO INCREASE THE MAXIMUM PERMITTED TOTAL LOT COVERAGE FOR ALL ACCESSORY BUILDINGS AND STRUCTURES, FROM 10% TO 11 %, SUBJECT TO THE FOLLOWING CONDITION: THAT NO SINGLE ACCESSORY BUILDING OR STRUCTURE EXCEEDS 51 M2 IN TOTAL FLOOR AREA. DATE OF DECISION: March 12,2009 LAST DAY OF APPEAL: April 1 , 2009 804 Cl~pn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 30, 2009 Report #: PSD-033-09 File #: PLN 23.5.14 By-law #: Subject: HIGHWAY 407 EAST ENVIRONMENTAL ASSESSMENT MUNICIPALITY OF CLARINGTON COMMENTS ON THE PRELIMINARY DESIGN PLANS FOR THE TECHNICALLY PREFERRED ROUTE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-033-09 be received; 2. THAT Report PSD-033-09 be APPROVED as the Municipality of Clarington's comments on the Preliminary Design Plans for the Highway 407 East Technically Preferred Route; 3. THAT the Ministry of Transportation be requested: a) To include the construction of Holt Road between Taunton Road (Regional Road 4) and Concession Road 6 to a year round standard as part of the Highway 407 -related works; b) To construct the Holt Road overpass as part of the initial Highway 407 works to maintain access to agricultural fields; c) To construct a full-movement interchange at Liberty Street and the 407 Mainline; d) To incorporate into the EA a 4 lane cross-section for the Taunton Road overpass over the East Durham Link and cost-share the construction costs for the additional 2 lanes with the Region of Durham; e) To improve a portion of Washington Road north of Taunton Road to a seasonal standard to allow access to agricultural fields south of the 407 Mainline; f) To provide a sidewalk and/or bicycle lane on Solina Road south of Solina to connect to the future transitway south of the 407 Mainline; g) To provide page-wire (farm) fencing, rather than chain-link fencing, along the rural portions of the highway corridor in keeping with the rural character of the area; 805 REPORT NO.: PSD-033-09 PAGE 2 h) To acquire sufficient land to provide cul-de-sacs at the end of all roads terminated by the 407, and to transfer said lands to the Municipality of Clarington; and i) To prepare preliminary designs for the stormwater pond and Courtice Road interchange at the Clarington Energy Park that will be an enhancement to the business Park with appropriate gateway treatments and quality landscaping features. 4. THAT the Ministry of Transportation be advised that the Municipality of Clarington supports the creation of a working group to deal with the issue of remnant parcels outside the scope of the Environmental Assessment, and that this be a specific recommendation in the EA Report submitted to the Ministry of the Environment; 5. THAT the Region of Durham be requested: a) To commence an Environmental Assessment and allocate funding for the construction of the Courtice Road/Enfield Road (Regional Road 34) re-alignment so that the re-aligned road is in place by the time the Highway 407 East Mainline is operational; b) To agree to both the transfer of the Darlington/Clarke Townline Road north of Regional Road 4 to the Region's jurisdiction and its improvement to a Type 'B' arterial standard so that the improved road is in place by the time the new 407 interchange on this road is operational; c) To contribute funding to the Highway 407 project to construct a 4 lane cross-section for the future East Durham Link grade separation at Taunton Road and thereby avoiding future costly reconstruction costs. 6. THAT the Clarington Highway 407 Community Advisory Committee, the Clarington Agricultural Advisory Committee, and the Clarington Heritage Committee be THANKED for their input and assistance; 7. THAT a copy of this report and Council's decision be forwarded to the Ministry of Transportation, the Regional Municipality of Durham, and all area municipalities in Durham Region; and 8. THAT all interested parties listed in this report and any delegations be advised of Council's decision. 806 REPORT NO.: PSD-033-09 PAGE 3 Submitted by: David Crome, MCIP, RPP Director of Planning Services Reviewed bYO r-a-l?-Q~~ Franklin Wu Chief Administrative Officer JAS/LB/DJC/AC/df 24 March 2009 ~~) ,1/..//) '/~. .' ./,/ /' //~ ~ ,. . ." ~ . / " //'}/1,-, 7 ! / Reviewed by: ,/ <_ 1// I (, I' ;~_-- A. S. Cannella Director of Engineering Services CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 807 REPORT NO.: PSD-033-09 PAGE 4 1.0 BACKGROUND AND PURPOSE OF REPORT 1.1 The Technically Preferred Route (TPR) for the Highway 407 Mainline, including the West Durham and East Durham Links, was presented at Public Information Centres in June 2008. Council submitted its comments on the TPR through its consideration of Report PSD-110-08 (November 3,2008 GPA meeting). 1.2 The Ministry of Transportation (MTO) responded to Clarington's comments on the TPR by letter dated January 6, 2009. Attachment 2 to this Report summarizes MTO's responses to the issues identified in Report PSD-11 0-08, and staffs comments. Those issues that have been resolved to staffs satisfaction and are not discussed in the main body of this report include: · Access to the Orono Hunt and Fish Club · Interchange configuration at Enfield Road · Potential future extension of Pebblestone Road · Access for Emergency Vehicles · Emergency Closure and Detour Plan · Compensation for Farm Business Losses During Appraisal · Need for Co-ordinated Phasing/Staging Plan During Construction 1.3 Over the past several months, the 407 Project Team has been undertaking preliminary design work and meeting with various stakeholders, including Clarington staff, to further refine the TPR and the location and sizing of supporting infrastructure. The Project Team has also undertaken additional analysis to determine potential impacts and proposed mitigation measures and strategies. 1.4 The Preliminary Design Plans for Highway 407 were presented at the last round of Public Information Centres which were held in late January/early February 2009. Information on the proposed Community Value Plan for the Highway 407 corridor was also presented at the Information Centres. The 407 Project Team has requested that comments be submitted by Monday March 23, 2009; however, the Project Team has been unable to present to Clarington Council until March 23, 2009. 1.5 The purpose of this report is to provide the Municipality of Clarington's comments on the Preliminary Design Plan and the proposed Community Value Plan for the 407 Technically Preferred Route. These comments include both new issues and additional comments on issues previously identified. Comments are indicated in bold italics. In preparing this report, comments from the Clarington Highway 407 Community Advisory Committee, the Clarington Agricultural Advisory Committee, and the Clarington Heritage Committee were also considered. 1.6 Staff has provided a copy of this report to the Project Team as the Municipality's preliminary comments, subject to Council approval, in order to meet the March 23, 2009 deadline. 808 REPORT NO.: PSD-033-09 PAGE 5 2.0 CLARINGTON ENERGY PARK \ ..._.i""....... --- . cj II ! < r '\ Figure 1: Proposed Highway 401/East Durham Link Configuration 2.1 South Service Road and EnerQV Park Drive 2.1.1 Currently the South Service Road runs adjacent and parallel to the 401. The freeway to freeway (401/407) interchange and the Courtice Road interchange impinge on the limited acreage of the Energy Park. 2.1.2 The realignment of South Service Road in whole or part is the topic of ongoing discussions between staff and MTO. Options are available to mitigate the loss of developable lands in the Energy Park providing that satisfactory arrangements can be made for the short, medium and long term alignment of South Service Road. Ultimately Energy Park Drive will assume the function of the South Service Road and should be shown as such in the EA documents. The section of Energy Drive near Solina Road needs to be shown as the Province's responsibility under the EA to replace South Service Road. 2.2 Storm water ManaQement 2.2.1 MTO has depicted the southeast quadrant of Courtice Road and South Service Road as a "potential site for stormwater management pond". This site is located within lands currently designated Prestige Employment Node in the Clarington Energy Business Park Secondary Plan. 2.2.2 The proposed location of the storm water management pond is compatible with the recommendations of the recently completed Master Drainage Plan. The storm water management pond will remove developable lands so it needs to incorporate 809 REPORT NO.: PSD-033-09 PAGE 6 an attractive entrance feature to the Business Park visible from Hwy 401 and traffic entering from the Courtice Road interchange. 3.0 LOCAL AND REGIONAL ROAD NETWORK 3.1 Holt Road 3.1.1 The construction of the East Durham Link will result in a 2 km segment of Rundle Road being lost. As a result, Rundle Road will become discontinuous between Taunton Road and the Sixth Concession Road. Rundle Road will terminate at Taunton Road, while that section north of the 407 will be truncated. Both northbound and southbound traffic on Rundle Road will have to detour either onto Solina Road through the hamlet of Solina (800 m to the west), or onto Old Scugog Road through the hamlet of Hampton (2.5 km to the east). 3.1.2 Holt Road, which lies 800 m to the east of Rundle Road, is built to a year-round standard between the South Service Road and the Seventh Concession Road, except for that section between Taunton Road and the Sixth Concession. 3.1.3 Report PSD-11 0-08 included a specific recommendation to advise MTO that it is the Municipality's position that Holt Road between Taunton Road and the Sixth Concession Road should be improved to year-round municipal road standards as part of the 407 works to replace Rundle Road. MTO responded in their January 6, 2009 letter that the 407 project team will not be seeking EA approval to carry out improvements to Holt Road, and that such improvements, if justified, will be Clarington's responsibility. However, they have committed to constructing an overpass for Holt Road at the 407 Mainline at such time as Holt Road is improved. Figure 2: Holt Road Reconstruction 3.1.4 The discontinuation of Rundle Road north of Taunton Road represents the loss of an important north-south connection within the Municipality's road network, and will create additional traffic impacts on Solina and Hampton. Given the loss of this important connection, the request to MTO to replace the lost section of Rundle Road with an approximately equivalent section on Holt Road is not unreasonable. 810 REPORT NO.: PSD-033-09 PAGE 7 3.1.5 The reconstruction of the unimproved section of Holt Road to a year-round standard would effectively mitigate the impact on the Municipality's road network and the two hamlets created by the discontinuation of Rundle Road. The Municipality's consultant has estimated that the cost to improve Holt Road would be approximately $1.57 Million. 3.1.6 It continues to be the Municipality's position that the reconstruction of Holt Road to a full municipal standard between Taunton Road and the Sixth Concession should be included in the EA documentation for the 407 East as a project-related work. 3.1.7 This unimproved section of Holt Road is used by farmers to access a number of agricultural fields. It would be preferable from a traffic safety perspective for farmers to use Concession Road 6 rather than Taunton Road to access these fields. However, this will require that the Holt Road overpass be constructed as part of the initial 407 works so that the farms south of the 407 can be accessed from the north. 3.2 Taunton Road 3.2.1 The Preliminary Design Plans indicate that a two-lane cross-section (one lane in each direction) has been proposed for Taunton Road where it will cross over the East Durham Link. The widening of Taunton Road through Clarington has not been included in the Region's Five Year Capital Budget. As a result, MTO will not take responsibility for the cost of the additional 2 lanes on the overpass. 3.2.2 Regardless of the responsibility for the costs of this structure, the 4 lane cross-section for the overpass should be incorporated into the EA to avoid a subsequent EA approval and to ensure that proper long term planning is undertaken. 3.2.3 The Region is requested to contribute funds to the 407 project to provide for the construction of a four lane cross-section on Taunton Road over the East Durham Link to avoid significant reconstruction costs and delays in the future when the Region would have to undertake the widening of Taunton Road. 3.3 Libertv Street interchanQe 3.3.1 The EA recommended design includes interchanges at Regional Road 57 and at the Darlington-Clarke Townline only. Liberty Street would be a simple grade separation with no direct connection to Highway 407. There is also an interchange on the Durham East Link at Highway 2, and a partial interchange at Taunton Road (access to and from the south only). Traffic generated in the Bowmanville area will predominantly be served by the Regional Road 57 and Highway 2 interchanges, as opposed to either the Taunton Road partial interchange or the Darlington-Clarke Townline interchange, 3.3.2 The results of the transportation model undertaken for the EA were reviewed by the Municipality's consultant to determine whether an interchange at Liberty Street would be necessary or beneficial from a road capacity perspective. The model results suggest that the current EA-recommended design would result in a concentration of traffic on the approach routes to the two interchanges serving Bowmanville traffic, particularly the Regional Road 57 interchange. 811 REPORT NO.: PSD-033-09 PAGE 8 Detailed comments on the review of the transportation model are provided in Attachment 3 to this report. 3.3.3 Based on a review of the Highway 407 transportation model and the future planned land use and road network, the Municipality of Clarington requests MTO to reconsider an interchange at Liberty Street. The interchange can be accommodated while still maintaining appropriate interchange spacing, and is important from a network connectivity perspective. It would help disperse projected traffic volumes on the approach routes to Highway 407 in the Bowmanville area, lead to lower traffic pressure on lower-order east-west roadways, and alleviate high intersection turning movements along the Regional Road 57 and Liberty Street corridors. 3.4 Hancock Road 3.4.1 The realignment of Hancock Road at Regional Road Highway 2 is currently proposed by MTO as part of the work related to the East Durham Link. The realignment is meant to accommodate a new ramp, the transitway and a transitway station. South of Highway 2, the proposed realignment is achieved through the use of smooth horizontal curves, thereby enabling relatively uninterrupted traffic flow. North of Highway 2, MTO has proposed a T-intersection as a means of connecting the realigned section of Hancock Road with the existing portion. The free flow of traffic will be inhibited with the introduction of the 90 degree intersection. Figure 3: Hancock Road: Proposed 90 degree intersection 3.4.2 The Municipality requests that the north leg of the realignment of Hancock Road be redesigned with a smooth horizontal curve to facilitate traffic flow in this location. 812 REPORT NO.: PSD-033-09 PAGE 9 3.5 Middle Road and Other Road re-aliqnments 3.5.1 MTO proposes to construct the Middle Road overpass west of the current road alignment location to reduce impacts to properties and natural features on the east side. The old remnant portions of Middle Road will be required to be terminated north and south of H~ 40~. "~---~~..:f~ However, It IS stili r~'~f. ' unclear how MTO plans to maintain access to the affected properties. --- Figure 4: Middle Road: Proposed Re-Alignment 3.5.2 The Municipality's preference is to have Middle Road and other similar situations connect directly to the realigned road and to have private driveways extended to the realigned road. This would avoid the need to maintain old remnant sections of the former road. MTO will be required to ensure that all private driveway entrances are extended to the re-aligned road, and that these entrances are properly designed and constructed to address any potential grade and sightline issues. 3.5.3 The Municipality also requests that MTO give the same consideration to all local roads that will be re-aligned because of the 407 or East Durham Link. 3.6 Road Terminations (Cul-de-Sacs) 3.6.1 A number of local roads are indicated as being truncated at the 407 and East Durham Link. The Municipality's snow-clearing and road maintenance equipment, as well as emergency vehicles, will need to be able to turn around at these locations. 3.6.2 MTO is requested to provide cul-de-sacs on roads to be truncated by the 407 or the East Durham Link consistent with the requirements of the Municipality of Clarington to ensure proper access for both emergency services and maintenance vehicles. All roads terminated with a cul-de-sac should have a minimum radius of 15 metres to the edge of pavement. Sufficient property should be acquired by the MTO and transferred to Clarington for these cul-de-sacs. At a minimum, Clarington requires a radius of 24.5 metres to be provided to the property limit. 3.7 Courtice Road/Enfield Road Connection 3.7.1 The construction of the interchange on Enfield Road (Regional Road 34) will result in this road becoming a major access point to the 407. The resulting increase in traffic on Enfield Road, Taunton Road and Trulls Road will have a significant negative effect on the hamlet of Mitchells Corners. The Official Plan (Transportation Map B 1) indicates that 813 REPORT NO.: PSD-033-09 PAGE 10 Regional Road 34 is intended to be made continuous and by-pass Mitchells Corners through connection of Courtice Road and Enfield Road. 3.7.2 The construction of the Regional Road 34 connection will be important to minimizing traffic congestion and road safety issues in Mitchells Corners resulting from the 407/Enfield Road interchange. As such, the Region of Durham is requested to commence an Environmental Assessment and to allocate funding for the construction of the north-south by-pass connecting the two portions of Regional Road 34 (Courtice and Enfield Roads) by the time the Highway 407 mailine is operational. 3.8 DarlinQton/Clarke Townline Road 3.8.1 Similarly, the construction of the interchange at the Darlington/Clarke Townline will result in additional traffic using the section north of Taunton Road (Regional Road 4). The entire length of this road is identified in the Official Plan as a Type B arterial. Although the section of the road south of Taunton Road is currently under the Region's jurisdiction (Regional Road 42), the section to the north that will connect to the 407 remains as a local road. 3.8.2 The Region of Durham is requested to agree to the transfer of that portion of the Darlington/Clarke Townline Road north of Taunton Road to the Region's ownership prior to the 407 interchange at this location coming into operation. 4.0 WIDTH OF OVERPASSES AND UNDERPASSES 4.1 AQricultural equipment 4.1.1 Report PSD-110-08 included a specific recommendation that grade separations be constructed to include the requirements for the movement of agricultural equipment and pedestrians. MTO indicated in their January 6, 2009 letter that the current design of overpasses and underpasses provides sufficient width for the safe passage of farm equipment. 4.1.2 Staff have confirmed that the design standards being proposed by MTO for over and underpasses would be sufficient to accommodate a standard combine with standard tires. A full 2.5 m shoulder on each side of the road is being proposed. This together with a typical 3.5 m lane width will provide 6 m of width for each lane/shoulder combination on overpasses and underpasses, which is consistent with the standard width of two-lane rural collectors. This issue has been resolved to staff's satisfaction. 4.2 Sidewalks and Bicycle lanes 4.2.1 MTO has advised that they will only provide bicycle lanes and sidewalks on underpasses and overpasses where they currently exist or where they are planned in capital forecasts. 4.2.2 Rural roads typically do not have either bicycle lanes or sidewalks, although the shoulders are frequently used for both purposes. The necessary width at grade separations for pedestrians and bicyclists will be provided through 814 REPORT NO.: PSD-033-09 PAGE 11 accommodating the width of agricultural equipment as discussed in Section 4.1. However, it would be appropriate for the construction of a sidewalk and/or bicycle lane from Solina to the proposed future transitway facility to be included in the EA as a 407 -related works. 5.0 REMNANT PARCELS 5.1 The Municipality has consistently expressed a concern that Highway 407 and the East Durham Link will create a number of remnant parcels in the rural area that could potentially become residential building lots. The creation of these lots would be contrary to the intent of the Provincial Greenbelt Plan and the Regional and local Official Plans. MTO has indicated that it supports Clarington's objectives in this regard and has suggested a Working Group be established. It is MTO's position that the issue of remnant parcels is outside the scope of the EA. 5.2 The Municipality supports the approach of creating a Working Group outside of the Environmental Assessment process to address the issue of remnant parcels. The Working Group should be established as soon as possible after the submission of the EA Report, with MTO or another provincial agency being responsible for establishing and supporting its work. The Ministry of Municipal Affairs, the Region of Durham, the affected area municipalities, and the Conservation Authorities should be invited to participate. The establishment of the working group should be a specific recommendation in the 407 EA Report. 6.0 IMPACTS DURING CONSTRUCTION 6.1 There is the potential for significant impact on area roads during the period of construction that will affect residential and business traffic (including the agricultural community), as well as emergency and maintenance vehicles. It is essential that specific consultation be carried out by the proponent and contractor(s) with the Municipality, area businesses and the agricultural community, both prior to and during the period of construction, to understand their specific requirements. This will be essential in helping mitigate impacts to. the agricultural community, particularly during the planting and harvesting seasons. 6.2 MTO is requested to establish a liaison committee comprised of the proponent, the contractor and representatives from the Municipality, the business and agricultural community, and that this be included as a specific recommendation in the 407 EA report. 7.0 CULTURAL HERITAGE RESOURCES 7.1 The Municipality has previously recommended that MTO develop a comprehensive strategy for the protection of cultural heritage resources in consultation with the Region and the area municipalities, and that property owners and the relevant Municipality be contacted to discuss specific mitigation measures for each affected heritage feature. In response, MTO advised that more detailed work on cultural heritage resources would be undertaken during preliminary design and that an Impact Assessment Report will be 815 REPORT NO.: PSD-033-09 PAGE 12 prepared that will document the mitigation and/or compensation techniques to be employed in order to reduce impacts. 7.2 The Impact Assessment Report provided to the Clarington Heritage Committee in March 2009 identified those cultural heritage resources that will be either displaced or disrupted by the 407. General mitigation strategies were developed based on the degree of impact and the nature of the resource. Landscape screening is proposed for those heritage resources that will be disrupted, while a Cultural Heritage Evaluation Report (CHER) is recommended in those situations where built heritage resources are to be displaced. None of the properties to be displaced by the 407 and the East Durham Link in Clarington were identified by the Impact Assessment Reports for relocation. 7.3 The Clarington Heritage Committee has identified 27 built heritage resources included in the Impact Assessment Report that have been recorded in the Committee's inventory of heritage buildings. Of particular interest are the following eight built heritage resources that will be displaced by the 407: 5531 Bethesda Road 5681 Acres Road 7500 Hi hwa 115 5658 Bethesda Road This structure should be relocated. This structure should be relocated. This structure should be relocated. 4825 Rundle Road 2064 Taunton Road H743 H747 The barn should be relocated. Relocation of structure not necessa 7.4 The Cultural Heritage Evaluation Reports to be prepared for a number of the properties should also include floor plans of the building, the footprint of the building on the lot, and photographic records of the exterior and interior of the building and of the vista from the building. 7.5 The impact assessment reports do not include any information on the compensation techniques to be used to reduce the impact on heritage resources, nor do they indicate if the owners of the identified properties have been contacted in regards to the mitigation measures proposed. This information should be provided to the Clarington Heritage Committee to allow for a more 816 REPORT NO.: PSD-033-09 PAGE 13 thorough review of the impact on the Municipality's built heritage resources, once the negotiation with the owners is complete. 7.6 Attachment 4 provides the Municipality's comments on all of the heritage resources identified by the impact assessment reports as being displaced or disrupted by the 407 and the East Durham Link. 8.0 COMMUNITY VALUE PLAN 8.1 The Community Value Plan (CVP) process is intended to identify a range of measures to mitigate the effects of Highway 407 that are sensitive to the cultural, social, historical and environmental values of the communities in proximity to the Technically Recommended Route. CVP measures are intended to be compatible with the natural and built environments and aesthetically appropriate for the area, and will be implemented within the 407 corridor. The Highway 407 Project Team should be commended for undertaking the CVP process. 8.2 The 407 project team held a number of workshops in 2008 to identify key areas of concern within communities affected by the highway corridor, and to discuss possible strategies that will mitigate the impact of the highway while retaining or enhancing community character. The proposed CVP was presented for comment at the last round of Public Information Centres in late January 2009. 8.3 The CVP is intended to provide a range of potential mitigation and enhancement measures that will be applicable at various locations throughout the 407 corridor. Measures are grouped by themes, such as gateway locations, landscape screening, local heritage, wildlife crossings, and wetland restoration. Comments on specific aspects of the CVP are provided below. 8.4. Gatewav SiQnaQe Figure 5: Proposed gateway signage Community signs should be located on the 407 corridor at the eastbound entrance to Clarington, as well as at the hamlets of Solina, Hampton and Leskard. The design of the signs and graphics should be distinct and accurately represent the history and character of the community - for example, the old water-powered 817 REPORT NO.: PSD-033-09 PAGE 14 mill in Hampton. Hamlet signs should also include a reference to the Municipality of Clarington. Signs should be made of durable material to minimize maintenance and to ensure that they remain attractive for a long time. 8.5 Bridqe Art Figure 6: Proposed artwork on bridge structures and abutments As with community signage, bridge artwork should be durable and accurately reflect the history and character of nearby communities. For example, the grade separation over Wilmot Creek should reflect the historical significance of the fishery in this area. 8.6 Liqhtinq Highway lighting located in proximity to homes and communities should be visually screened to minimize the impact on residents. Where possible decorative lighting (eg. heritage theme) should be installed. The Municipality has lighting guidelines that recommend full cut-off, high efficiency luminaries. 8.7 Storm Water Manaqement Ponds The many storm water management ponds proposed along the 407 corridor provide an opportunity, with the use of appropriate landscaping, to create both visual assets and wildlife habitat. However, when located in proximity to communities, fencing that is attractive and compatible with the landscape should be considered. Figure 7: Storm water Management Ponds 818 REPORT NO.: PSD-033-09 PAGE 15 8.8 Wildlife Habitat and Wetland Restoration Opportunities to provide wildlife habitat within the 407 corridor and on remnant parcels should be maximized to mitigate the impact of the highway on the landscape, in particular connectivity within the Natural Heritage System (eg. woodlots on remnant parcels). Figure 8: Wetland Boardwalk The creation of trails, wetland boardwalks ands other public areas would be an asset to the community; however, access to highly sensitive areas should not be encouraged. Information on the ownership and maintenance of the facilities has not yet been provided by the 407 project team and should be discussed with the local municipalities. 8.9 EnerQV Business Park The East Durham Link will have a significant impact on the plans of the Clarington Energy Business Park. There should be additional details provided for this area including preliminary design plans for the stormwater pond which incorporates special landscape features and gateway treatment at the interchange. 9.0 CONCLUSIONS 9.1 Many aspects of life in Clarington will be affected by the construction and operation of the 407 Mainline and East Link. The impacts will be both positive and negative for the natural heritage systems, social and community fabric, agricultural operations and many businesses. The Ministry of Transportation and its consultants, through the preliminary design of the Technically Preferred Route, have provided specific recommendations to address the impacts and mitigate any negative outcomes. In many cases MTO and the consultants have gone beyond mitigation and provided for enhancement opportunities, which is greatly appreciated. 9.2 Staff will continue to work with the Project Team and provide input on the Functional Design Study. Attachments: Attachment 1 - Glossary of Terms Attachment 2 - MTO Response to Report PSD-110-08 Attachment 3 - Comments on Liberty Street Interchange Attachment 4 - Comments on Impacted Built Heritage Resources 819 REPORT NO.: PSD-033-09 PAGE 16 List of interested parties to be advised of Council's decision: Dan Remollino, P. Eng. Doug Allingham, P. Eng. John O'Toole, M.P.P. Abe Afana Ron Armstrong Ann Ball Jim Ballentine Dorothy Barnett Fred Biesenthal Mark Bragg Mark Canning Jean-Maurice Cormier Walenty & Maria Cyrganowicx Yvonne Doorenspleet Rolf & Tanya Fabricius George Field Linda Gasser John Hammond William J. Hasiuk Mark Hawkins Dave Horner Karina Isert Jennifer Knox Jo-Anne McFarland John and Barbara Montague Denise Pickett Libby Racansky Hala Rawdah David & Bev Rogers Jim Slyfield Bradford Soles John Sturdy John Waters Ted Watson 820 GLOSSARY OF TERMS CHER Cultural Heritage Evaluation report CVP Community Value Plan EA Environmental Assessment MTO Ministry of Transportation TPR Technically Preferred Route Attachment 1 To Report PSD-033-09 821 Response accepted. The issue of remnant parcels wi need to be addressed outside of the 407 EA. See Recommendation 4 and Section 5.0 of Report. MTO supports Clarington's objective to ensure no additional residential remnant parcels are created. Ultimately, Regional and Municipal planning and policy decisions will dictate how remnant parcels can be developed. MTO will continue to work with other government agencies to ensure the policies of the Greenbelt and local Official Plan are addressed. A Working Group approach may be considered outside the scope of the EA. MTO was requested to establish a working group, to include the Ministry of Municipal Affairs, the area municipalities, the Region of Durham, and the Conservation Authorities, to develop a comprehensive strategy for dealing with remnant parcels created by the 407 Mainline and Links. Response not accepted. The Municipality's position continues to be that this section of Holt Road should be included as part of the 407 works. The 407 project team will not be seeking EA approval to carry out improvements to Holt Road between Taunton Road and 6th Concession Road Such improvements, if justified, will be Clarington's responsibility. See Recommendation 3a) and Section 3.1 of Report. Holt Road Holt Road between Taunton Road and the 6th Concession Road is currently a seasonal road. Its importance as an evacuation route from the OPG Darlington site and as an alternate emergency access for Solina is greatly enhanced by the elimination of Rundle Road. Its improvement to a year-round standard is required to meet emergency services and should be part of the 407 works. -l o :::0 (l) '0 o ~ "'O~ cn- o~ I ::r 03 ~(l) , :J 0- eo N Response accepted The 407 Project Team is recommending an alternate access road be provided further to the east in order to ensure continued access to both the Orono Fish and Hunt Club as well as the LaFarge pit. Club Access to Orono Hunt and Fish Club The 407 will affect the seasonal road that provides access to the Orono Hunt and Fish and aggregate extraction area. An alternate access through an access agreement or other arranoement should be provided as part of the co I\) I\) Response accepted. Middle Road is being re-aligned to the west to minimize property impacts. This has created new issues that need to be addressed. MTO advised subsequent to their letter that a grade separation will be constructed to allow Middle Road to flyover Highway 407. Middle Road A grade separation should be constructed at Middle Road. See Recommendation 3 h) and Section 3.5 of Report Response accepted. The 2.5 m shoulder width plus the 3.5 m lane width will be sufficient to accommodate a standard combine with standard tires. See Section 4. The current design of overpasses and underpasses provides sufficient width for the safe passage of farm equipment. Movement of Agricultural Equipment The width of grade separations needs to address the size of farm equipment as well as visibility issues on overpasses. Report. of Response accepted 1 The current design for the East Durham Link does not preclude a future east-west grade separation to accommodate a possible future extension of Pebblestone Road east of Courtice Road. Future Extension of Pebblestone Road The functional design component of the EA Study should ensure connectivity within the local road network in the future by not precluding a future east-west grade separation on the East Link to accommodate a possible future extension of Pebblestone Road east of Courtice Road. See Recommendation 3c), Section 3.3 and Attachment The 407 project team will continue to meet with Clarinaton staff over the next few months to ton- nterchan Liberty Street The location of the fu ex> I'\) w ,l~~~1 fi6,21 confirm/refine the TPR. Traffic analysis will be part of this review. At this time it is not envisioned that an interchange will be included as part of the EA, but its long-term potential to be constructed, once a need has been identified, is not precluded. Clarke Townline is more appropriate than at Bethseda Road. However, over the long term, traffic from Bowmanville will be restricted to accessing the 407 at either Regional Road 57 or Highway 2. The Municipality should have the opportunity, prior to the finalization of the decision about an interchange as Liberty Street, to review the results of the updated traffic modelling to be undertaken as Dart of the functional desian stud Response accepted The 407 Project Team isin the final stages of developing the ultimate design, which includes the review of a smaller interchange configuration similar to Baldwin Street and Thickson Road in Whitby. The interchange design is effective and practical given the constraints in the area. The smaller interchange configuration will still require a connector road to allow for full movements to Enfield Road and Concession 6; however, the design will help minimize property impacts in the area. Enfield Road The interchange at Enfield Road requires additional property acquisitions due to grade issues, proximity of the 407 on-ramps, 6th Concession turning movements and significant environmental constraints. It is recommended that the Project Team collaborate with Regional and Clarington staff to determine an effective and practical design for this area that minimizes property impacts. Response accepted See Recommendation 5a) and Section 3.7 of Report. This is a Clarington/Region of Durham issue and is not part of the 407 East EA. The Clarington Official Plan (Transportation Map B 1) anticipates the future connection of Courtice and Enfield Roads. Enfield Road will become the major access point to the 407 for Courtice residents. As such, the timing of the connection of Enfield Road and Courtice Road should be advanced to minimize congestion and road safety issues through Mitchell's Corners ex> I\) ~ 407 EAST ENVIRONMENTAL ASSESS.M .' ~ESPONSr;'Tq REPORT. PSD-11 0..08> '. >' Response accepted The 407 project team is aware of these concerns and is working in co-operation with Clarington staff and emergency service providers to ensure reasonable access to the 407 is provided - comparable to other 400 series highways throughout the province. Reasonable access will be provided via planned interchanges and, where feasible, turnaround areas for emergency services and maintenance activities will also be rovided. Access for Emergency Vehicles Emergency Services has expressed concern with being able to readily access certain portions of Highway 407. Investigation of emergency access via the vehicle inspection station located north of Highway 407 Mainline near Acres Road should be investigated as should having a northbound entry for emergency vehicles to the East Durham Link at Taunton Road. Response accepted A plan for emergency services and detour routes will not be part of the EA documentation; however, the ministry will consider including the need to address emergency closures as an implementation plan in the EA. The Ministry's Traffic Office is currently undertaking a separate study to review emergency detour routes. Emergency Closure & Detour Plan MTO has indicated that the scope of the 407 East EA does not include a plan to address development of a plan for emergency closure and detour routes. Such a plan could include the provision of appropriate detour signage, the identification of emergency detour routes, and the upgrading of the roads on the identified detour routes by MTO. This should be included as an imolementation recommendation in the EA stud The Municipality may choose to pursue this issue outside the EA process. be not the The provision of emergency services is responsibility of the regional and local municipalities and as such, the Ministry wi providing funding. Funding for Emergency Services The Municipality is concerned with potential cost impacts related to the need for Emergency Services to respond to accidents on the 407 Mainline and East Link. The Municipality could incur additional costs for equipment, fire stations and staff time and training. A recommendation to address these concerns should be oart of the EA Q) l\) U1 Response accepted See Section 2.0 of Report. The 407 project team continues to work with Clarington and OPG staff in an effort to ensure that the property requirements for the Highway 401 and East Durham Link interchange are kept to a minimum. Clarington Energy Park Approximately 20 ha of developable land will be removed form the Energy Park by the Courtice Road interchange and reinstatement of the South Service Road. The Municipality requests that MTO work with Municipal staff in optimizing the location of the South Service Road and its stormwater management ponds to have as little impact on the developable land within the Energy Park as possible, Response accepted The 407 project team is aware of the need to consider several issues unique to farm properties during the appraisal process. Our Property Section has been alerted to these requirements Compensation For Farm Business Losses During Appraisal The fair market value property appraisals for agricultural lands typically do not include compensation for the farmers' business loss; this aspect should be addressed. In addition, for all agricultural owned and rented properties, farmers are now planning up to 3 years in advance, The timing of the implementation will play into potential business losses that need to be addressed as part of the overall compensation package. - ex> I'\) en Response accepted The ministry recognizes the need to develop an implementation strategy, which includes details such as timing, staging and construction scope. The EA documentation will highlight possible scenarios for implementation and phasing. Need for Co-ordinated Phasing/Staging Plan During Construction The magnitude of constructing the 407 Mainline and two highway links in a single stage and in a compressed time frame will require a well - coordinated phasing/staging approach to minimize construction impacts on both he Regional and local road network in Clarington. MTO should develop a construction staging committee with local and regional representatives and technical advisers to ensure that construction impacts are mitigated. This should be included as an implementation recommendation in the EA studv. Report. Response accepted See Section 8.0 of The ministry continues to work with regional and municipal staff as well as various stakeholder groups in an effort to mitigate impacts form the highway. Enhancement opportunities for some remnant parcels, where feasible, will be considered. The ministry has recently completed the Community Value Plan (CVP) Process, which identified opportunities for enhancements. Social and Environmental Impacts The construction and operation of the 407 Mainline and the East Link will have a significant effect on many aspects of life in the Clarington community, including the integrity of its natural heritage system, its social and community fabric, and the viability of many businesses, including agriculture. MTO is urged to identify and implement initiatives to not only mitigate the impact of the two highways on the community, but also to investigate potential enhancement opportunities related to the highways, such as the use of remnant oarcels. CD I\) --...] MEMO Attachment 3 To Report PSD-033-09 \,"''''~ DILLON CONSULTING TO: Leslie Benson Faye Langmaid Janice Szwarz Municipality of Clarington Municipality of Clarington Municipality of Clarington FROM: Brent Hooton Dillon Consulting CC: Paul Acquaah Dillon Consulting DATE: March 24, 2009 SUBJECT: Highway 407 East Extension EA - Liberty Street Interchange OUR FILE: 08-1219 This memo has been prepared to document the findings of our review as to the need and feasibility of an interchange on the Highway 407 East Extension at Liberty Street, in the Municipality of Clarington. As part of our analysis, we have reviewed documentation and data used in the Highway 407 EA, as provided by AECOM. This documentation includes: · Design drawings of the preferred alignment · Road link volumes generated for the 2031 horizon year using the EMME/2 transportation model (including Highway 407 mainline and interchange volumes and projected traffic on other arterial and collector roads in Clarington) · Lane capacity and number of lanes assumed in modeling exercise · 2031 land use assumptions (population; number of employees) The EA recommended design includes interchanges at Regional Road 57 (RR 57) and at the Darlington- Clarke Townline only. Liberty Street would be a simple grade separation with no direct connection to Highway 407. There is also an interchange on the Durham East Link at Highway 2, and a partial interchange at Taunton Road (access to and from the south only). Traffic generated in the Bowmanville area will predominantly be served by the RR 57 and Highway 2 interchanges, as opposed to either the Taunton Road partial interchange or the Darlington-Clarke Townline interchange. The Taunton Road partial interchange only serves traffic bound to/from Highway 401, and Bowmanville traffic has other, more direct routes to access Highway 401. The Darlington-Clark Townline interchange would be too indirect to serve Bowmanville traffic in the predominant direction (i.e., traffic bound to/from the west). Volume and Capacity Considerations Major Approach Routes The results of the transportation model undertaken for the EA were reviewed to determine whether an interchange at Liberty Street would be necessary or beneficial from a road capacity perspective. The model results suggest that the current EA-recommended design would result in a concentration of traffic on the approach routes to the two interchanges serving Bowmanville traffic, particularly the RR 57 interchange. 235 Yorkland Boulevard, Suite 800, Toronto, Ontario, M2J 4Y8 - Phone (416) 229-4646 - Fax (416) 229-4692 828 Highway 407 East Extension EA - Liberty Street Interchange March 24, 2009 Page 2 The 2031 horizon AM peak hour model projected significant traffic demand from the Bowmanville urban area to westbound Highway 407: · 1,025 trips via the RR 57 interchange; and · 650 trips via the Highway 2 interchange on the East Link. This traffic leads to capacity concerns on roads approaching those interchanges. Both RR 57 and Highway 2 are modeled to be operating at or above capacity in the sections approaching Highway 407: · RR 57 is projected to attract more than 1,050 vehicles (peak direction) on the section approaching Highway 407, compared to a modeled capacity of 1,000 vehicles per direction. (As discussed below, high volumes of turning traffic may have the effect of reducing the capacity of RR 57 below this level, which would further aggravate capacity issues.) · Highway 2 is projected to attract 850 to 900 vehicles per hour per lane on the entire section from the Bowmanville CBD to the East Link, compared to a modeled capacity of 900 vehicles per hour per lane. In addition, the loop on-ramp from RR 57 to Highway 407 is projected to operate at high volumes (more than 1,000 vehicles per hour); the high volume of low-speed loop ramp traffic could lead to merging issues on the mainline. The EMME/2 transportation model is capacity constrained; when assigning traffic through the network, it takes roadway capacity into account. It is possible that the actual demand approaching Highway 407 may be higher, because the modeled demand is constrained by capacity limitations (i.e., both approach routes are modeled to be at capacity, or at a planning LOS F). Further, it is likely that demand on RR 57 would be higher, because the modeled volume does not appear to include traffic generated by the proposed Highway 407 transitway. There is a station shown at RR 57, with a park-and-ride lot. Although the number of spaces has not been specified, there is a large area (at least 4.5 to 5.0 ha) allocated for parking, which would accommodate more than 1,000 spaces depending on the ultimate configuration. If park-and-ride traffic is in addition to the modeled volumes, there is potential for significantly higher traffic demands on RR 57. It is noted that the model used in the EA traffic projections assumed that the Highway 407 extension would be unto lied. The province announced in January 2009 that, although the province would maintain control over the extension, tolls would still be applied (although the rates were not specified). Depending on the ultimate toll rates, the volumes modeled on the highway may be overstated to some extent, which in turn could overstate traffic on the approach routes. Other East-West Routes The attached exhibits illustrate the population and employment forecasts applied in the Highway 407 EA traffic model. Exhibit 1 illustrates the projected growth between 2006 and 2031; Exhibit 2 illustrates the ultimate forecasted 2031 population and employment levels. These exhibits illustrate that access to Highway 407 from Bowmanville is unbalanced, in that both of the two interchanges that would serve Bowmanville traffic (i.e., RR 57; Highway 2) are located in the west end ofthe Bowmanville urban area. Since most of the Bowmanville urban area is situated east ofRR 57 (particularly in the north), most 407- bound traffic will need to travel west to RR 57. The EMME model indicates significant volumes on east- west arterial and collector roads bound for RR 57, including Taunton Road, the 3rd and 4th concessions, 829 Highway 407 East Extension EA - Liberty Street Interchange March 24, 2009 Page 3 and Longworth Avenue / Scugog Lane. Some of these roads are less suited for this type of regional traffic due to geometric conditions, road classification, or roadside environment (e.g. residential areas). These east-west volumes will also lead to higher turning movement demands at intersections that would decrease the capacity of RR 57 and lead to poorer intersection operations. This in turn could lead to increased infiltration through residential neighbourhoods as motorists seek alternate routes to RR 57. Liberty Street is more centrally located within Bowmanville, and therefore has potential to intercept a significant proportion of trips that otherwise would need to be concentrated on RR 57 and the approach routes to RR 57. If an interchange is provided at Liberty Street, there will be less east-west traffic pressure and consequently lower turning movement requirements at intersections along the RR 57 and Liberty Street corridors. Network Considerations / Interchange Spacing The EA-recommended design results in an interchange spacing of approximately 6.5 km between the RR 57 and Darlington-Clarke Townline interchanges. A Liberty Street interchange would be located approximately 2.5 km east of the RR 57 interchange and 4.0 kIn west of the Darlington-Clarke Townline interchange. The MTO's Geometric Design Standards for Ontario Highways (GDSOH) recommends that, "as a general guide in rural areas, interchanges are normally spaced at between 3 km and 8 km." With an interchange at Liberty Street, the interchange spacing would be slightly below this level. However, the GDSOH also notes that "the precise location depends on the particular needs of the community," and that "interchanges should be located at arterial roads recognized as major components in the road system, having good continuity and a capability for expansion if required." Liberty Street is identified as a Type B Arterial in the Clarington Official Plan in which it has been planned to connect to Highway 407. In addition, Liberty Street is a Regional Road, and is the only north-south Regional Road not to be afforded an interchange with the Highway 407 East Extension (with the exception of Ritson Road, where there are conflicts with the Simcoe Street interchange 1.3 km to the west). Summary Based on our review of the current Highway 407 transportation model and the future planned land use and road network, we recommend that the Municipality of Clarington ask MTO to reconsider an interchange at Liberty Street. The interchange can be accommodated while still maintaining appropriate interchange spacing, and is important from a network connectivity perspective. It would help disperse projected traffic volumes on the approach routes to Highway 407 in the Bowmanville area, lead to lower traffic pressure on lower-order east-west roadways, and alleviate high intersection turning movements along the RR 57 and Liberty Street corridors. As stated earlier, our recommendation for the provision of an interchange at Liberty Street is based on the most current data provided to us by the Highway 407 EA team which does not take into account the tolling scenario. Whether the interchange is warranted under a tolling scenario would be entirely dependant upon an analysis of an updated transportation model based on the most probable tolling scenario, which at this point is unknown. No further modeling is expected to be carried out by the MTO prior to the filing of the ESR. 830 " ." ." '" '" il! il! il! i , ' i I I J l ! - .J - , - il! " il! , f ." il! '" t' il! z ." I il! s ! M il! '" J ;i t J 8 , ~ - - - , , , 11 " z , , * 'il! il! , , , il! Il '" "j , il! i I , I J il! il! , , , \ z , .. ,) , f ' ' , ' , ~ , , t . . I " , :I, ~lonAd5 , il! il! " e I , , il! ." ! il!' , I , '" j I ~ am , ConcoooIon Ad ~ , " , ~ ." .' '" , I . " .. - - I, j .., , '" " , S . , , , , , .. " .. , , ._~. L , , , 0.....: -.. : ... , - ~ ,;l~ - '. , , ,. ----.... . .. ". ~ - - - - - - - - - Exhibit 1 .'ProJected Population and Employment Growth Between 2006 and 2031 It~ Population and Employment Data Used In 407 EA Transportation Model 8 NO,OOO Legend - - 0 _1.5 3 4.5 . R88klenUaI Growth' CJ TIS (Transportation Tomorrow Survey) Zones 1) 1 Dot"_"'10__ Employment Growth' Dota Source MTO 4111 EA PnI)1t<t roam Urban Me Crootod By SFG Proposed 407 Alignment ? CI1Icbd By: BH WII8rbody CD c.._ 1.1_ 23. 200t SecondIllY Roads 0.._:_25,2OOt FlIo Polh: 1:\O/8\OlI121'-~' - Highway DIU..oN MaPlJlftlfl'rojodod CIonrvm Population CD ond EJllIlIoymonIGrawlhID 2031..-.<1 W -'- .' . . . . _1.5 111 Dot ",preserca 10 Inslances Dm _ MTO 407 fA Projoct Teem C-ted By SFG -& CI1oc:II2d By; BH ~ Dole ero..ct _ 23. 2llO9 Dale __. _ 25. 2llO9 Fie P8lIl: 1:\G1S\081219. CIalingtoII\ DIU..oN Moppong\PnlJo<lod CIoring!on 2031 . " PojUatIcn.,d Em~mJd . . " :.. . . . , ~ 'j '. :. . ! I : J ._ ..... . .~.:. . ':It' . . - ~.~. ~ : - --:". .,: ~ - . i" -; - rI' .Vl:;: ..... '. i\! " " I" . . .. . a: ;9" . .' . .' .1 II 11 ., ". . . " . I lS . . . . . - ; . :~ . '.' .: :'.' ~ ~ ' . -: ,. ," I.. I.. "~., '. ! . : , . . . ., "'.. . j' .' 'i\! i. . i . . .' I it. .. I I. z . . '.. .. . :f~ . I I, I. . I,' oil( _ :. . ... '., . i .. I , . ~ . . ... J ~ :~ ~ ... . .. I! '-- . .' - - "'-... - - . Exhibit 2 . 2031 Total Population and Employment. Clarlngton Population and Employment Data Used in 407 EA Transportation Model Legend · ResIdential' 0 TIS (TransportlltJon Tornonow SlI'Vey) Zones Employment' Urban Area Proposed 407 AJ1gnment WBlerbody Secondlll}' Roads - HIghway CD W I\) . ~ Ii! I I . . - ,.Ji!IlIIl i\! .' K Ii! I. .' '.. . . Ii! 'i\! i\! ill. 'f .J I f . . ~Rd5 . . . . . Ii! <it Ii! . f . i. . , I'. . ! '. . .' . . COncesslonJld4 . Ii! I . : ~ -- . Ii! . :. 8 . . . . ~ . .' '. " . ..' , .. " . ill .' j . '. -; o :::0 <1> -0 o :::l- "1J~ (J)- o~ I :J'" 03 ~<1> I ::l 0- (O~ Add a photographic documentation of the vista from the residence, the barn and the two outbuildings to proposed landscape screenin rior to construction of the hiahwa Add a photographic documentation of the vista from the residence, the barn and the two outbuildings to proposed landscape screenin rior to construction of the hiahwa Add a photographic documentation of the vista from the residence, the barn and the outbuilding to the proposed landscape screenin rior to construction of the hiahwa history of the property and add to the Add the incorporation of the residence into the transitway station to CHER * option (as discussed with MTO and AECOM at the Community Value Plan workshops #2 & #3 Add a photographic documentation of the vista from residence to proposed landscape screening prior to construction of the hiahwa Add a photographic documentation of the vista residence and the barn to proposed landscape screenin rior to construction of the hiahwa Document the pioneer CHER * option CHER * not required LARINGTON COMMENTS Displacement Displacement Disruption Disruption Disruption Disruption Disruption Primary List Primary List Secondary List Designated Secondary List Secondary List Secondary List CHER Cultural Heritage Evaluation Report H750 H079 H742 H113 H157 H752 H747 CM-34 CM-38 CM-39 CM-40 EM-06 EM-10 EM-03 EM-05 5415 Solina Road 2265 Concession Road 6 1731 Concession Road 6 1520 Concession Road 6 2064 Taunton Road 5649 Rundle Road 5495 Enfield Road 6325 Enfield Road * CD W W Add a photographic documentation of the vista from the residence to proposed landscape screening prior to construction of the hiahwa Disruption Secondary List H166 EM-18 5561 Liberty Street N. (house) the to the vista from screening Prior Add a photographic documentation of barn to proposed landscape construction of the hiahw, Disruption Secondary List H166 EM-19 5561 Liberty Street N. (barn) Add relocation of residence and disassembly and relocation of barn to CHER * option Displacement Primary List H068 EM-21 5658 Bethesda Road 5531 Bethesda Road option * relocation of residence to CHER Add Displacement Primary List H043 EM-23 EM 5681 Acres Road Add relocation of residence to CHER * option Add a photographic documentation of the vista from the residence, barn 1, barn 2 and the two outbuildings to proposed landscape screening prior to construction of the hiahwa Displacement Disruption Primary List Primary List H111 H034 -25 EM-28 3478 Darlington- Clarke Townline Road the Add a photographic documentation of the vista from cemetery to proposed landscape screening prior to construction of the hiahwa EM-34 the Add a photographic documentation of the vista from residence and the barn to proposed landscape screening prior to construction of the highway Disruption Secondary List H751 EM-36 3260 Concession Road 7 Add a photographic documentation of the vista from the residence, the three barns and the three outbuildings to proposed landscape screening prior to construction of the hiahwa Disruption Secondary List H741 EM-39 Road Best 7421 Heritage Evaluation Report CHER Cultura * ex> w +=- Agree with CHER * option Disruption Heritage Merit List H740 H754 EM-40 EM-41 7420 Highway 35/115 7500 Highway 35/115 relocation of residence to CHER * option Add Displacement Primary List the Disruption Designated H352 EM-42 7086 Kirby Schoolhouse the Add a photographic documentation of the vista from residence to proposed landscape screening prior to construction of the hiohwa Disruption Heritage Merit List H746 EDL-02 2090 Taunton Road CHER * not required Document the pioneer history of the property and add to CHER * option. The residence should be investigated as it may be a log home. The barn should be disassembled and relocated. Displacement Secondary List H743 EDL-04 EDL-05 2021 Taunton Road 4825 Rundle Road/2070 Taunton Road the Add a photographic documentation of the vista from residence and the barn to proposed landscape screenin rior to construction of the hiohwa Disruption Secondary List H095 EDL-07 4573 Rundle Road option * Agree with CHER Disruption Heritage Merit List H744 EDL-08 4318 Rundle Road not reqUired * CHER EDL-12 Lot 24, Concession 3 (former farm complex * CHER Cultural Heritage Evaluation Report en w (J1 the Add a photographic documentation of the vista from residence and the barn to proposed landscape screenin rior to construction of the hiahwa Disruption Heritage Merit List H745 EDL-14 3242 Solina Road not required * CHER EDL-15 option * Agree with CHER Disruption Heritage Merit List H748 EDL-17 2799 Hancock Road not reqUIred * CHER EDL-19 the tion Add a photographic documentation of the vista from residence and the barn to proposed landscape screenin rior to construction of the hiahwa o * Add relocation of residence to CHER Displacement Disruption nated Secondary List Des H116 H749 EDL-23 EDL-24 Street 1400 Solina Road 1909 Sloor Add a photographic documentation of the vista from the residence to proposed landscape screening prior to construction of the hiahwa Disruption Primary List H072 EDL-27 255 Osbourne Road Add to proposed landscape screening, a photographic documentation of the vista from the residence and the barn rior to construction of the hiahwa Disruption Primary List Heritage Evaluation Report H066 EDL-28 1719 Darlington Park Road CHER Cultura * CD w m C[![mgtnn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 30, 2009 Report #: PSD-034-09 File #: PLN 19.3.2 By-law #: Subject: SELECTION OF MEMBERS OF THE CLARINGTON TASK FORCE ON ATTRACTING HIGHER EDUCATION FACILITIES TO CLARINGTON RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-034-09 be received; and 2. THAT Council provide direction on the selection of candidates to sit on the Clarington Task Force On Attracting Higher Education Facilities To Clarington. Submitted by: D i J. Crome, MCIP, RPP Director of Planning Services Reviewed by: (j~ ~ Franklin Wu, Chief Administrative Officer DJC/df/sc 24 March 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 837 REPORT NO.: PSD-034-09 PAGE 2 1. On March 2, 2009, Council approved the establishment of a Task Force on Attracting Higher Education Facilities to Clarington (Attachment 1). In accordance with the terms of reference, the Task Force members are to be appointed by Council. 2. The attached potential list of members was consolidated from the following: . Potential members identified by staff; . Potential members identified by Members of Councilor the Board of Trade; and . Candidates who responded to the notice in the Newspaper. 3. Most of the potential members have been identified by staff on the basis on some knowledge of those persons who could significantly contribute to the Task Force's mandate. They were not identified on the basis of an expression of interest. I do not know if they would be willing to serve in this capacity. 4. Council can select up to 6 candidates to be invited to sit on the Task Force. 5. Information on the candidates is included in confidential Attachment 2. Given that the list of candidates was compiled from various sources and not from applications, the amount of information on some candidates is limited whereas other candidates have more information available on the internet or through other sources. Attachments: Attachment 1 - Terms of Reference Attachment 2 - Information on Candidates (Confidential) 838 ATTACHMENT 1 TO REPORT PSD-034-09 Terms of Reference Clarington Task Force on Attracting Higher Education Facilities to Clarington MANDATE To assist Council in attracting higher education facilities to the Municipality of Clarington with particular attention to supporting the Energy and Science Park initiatives. The potential candidate institutions are Durham College, the University of Ontario Institute of Technology (UOIT), and Trent University; however there may be other institutions that are either considering a satellite campus or have programs related to Clarington's emerging training needs. The work of the Task Force will also seek to support Clarington's objective to be recognized as a Provincially Significant Employment Area. The Task Force will be cognizant of recommendations to the Province to make Ontario a leader in the Creative Age. TASK FORCE MEMBERSHIP The Task Force will be comprised of up to six (6) community members appointed by Council with input from individual members of Council and the Clarington Board of Trade. The community members will be sufficiently knowledgeable about the mission and strategic objectives of higher education facilities, the training needs for existing and anticipated businesses in Clarington, the changing Ontario economy and work being done by groups such as the Institute for Competitiveness and Prosperity or the Martin Prosperity Institute. Task Force members should be influential inside and outside of the community. The composition of the Task Force should represent a variety of interests. The Mayor will be an ex-officio member of the Task Force. The Director of Planning Services is the municipal staff liaison for the Task Force. PROCESS The Task Force will look at the various options of attracting a satellite campus of a higher education facility. Clarington Task Force on Attracting Higher Education Facilities 3 839 The Task Force will: . review the needs and requirements identified by the Durham College/ UOIT Campus Planning Study and any similar studies or strategic plans available from Trent University, etc.; . undertake appropriate consultation with key stakeholders in Clarington regarding their labour force and training needs, particularly Ontario Power Generation, with a view towards identifying which education opportunities could best be served from a satellite facility; . review with executive members of the institutions their current plans and the potential opportunities to meet their mission with satellite facilities or private/institutional partnerships; . identify opportunities within Clarington for satellite facilities and/or training space in conjunction with business; . advise the Mayor and Council on strategic actions that should be considered; · prepare an interim report to the Municipality within 6 months on their findings that could be the basis for discussions with the higher education institutions; · undertake additional actions as determined by Council to influence the investment decisions for higher education facilities and services; and . deliver a final report within one year. It is understood that in order to meet its mandate the Task Force will need to be flexible and adjust to changing circumstances. MEETINGS The Task Force will meet at a convenient location and time for the members. ROLES The Chair The Chair of the Task Force will be selected by members of the Task Force and will: . facilitate the meetings; · be responsible to ensure that the task force meets its mandate; · be responsible to author any report of the task force with the assistance of other Task Force members; · be responsible for arranging and leading key meetings with the institutions and senior levels of government; and · report to Council as appropriate and determined by the Task Force. Clarington Task Force on Attracting Higher Education Facilities 4 840 Members All Members of the Task Force will: · report any conflict of interest issues prior to decision making; · operate in a consensus mode, allowing members to discuss their respective views and opinions and to listen to others; · will review all documents, agendas and minutes presented to them to make informed decisions; · not release or use any confidential information obtained through discussions or other information provided to the Task Force; · participate in the writing of any report or other tasks as determined through the meetings; and · uphold the mandate of the Task Force. Municipal Staff Liaison The staff liaison will assist with any research and municipal planning information that would be helpful to the Task Force. Mayor's Office The Mayor's Office will be responsible for all administrative arrangements and meeting minutes. Clarington Task Force on Attracting Higher Education Facilities 5 841 Cl~mgtDn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 30, 2009 Report #: PSD-035-09 File #: PLN 39.1 By-law #: Subject: DURHAM REGION SUSTAINABILlTY FORUM APRIL 17, 2009 RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-035-09 be received for information. SUbmitted~ . . avid J. . r e, M ,np. Director of Planning Services Reviewed bY:O~~ Franklin Wu, Chief Administrative Officer DJC/df 25 March 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 842 REPORT NO.: PSD-035-09 PAGE 2 1.0 BACKGROUND 1.1 The Ontario Centre for Environmental Technology Advancement (OCETA) is a private, not-for-profit corporation that supports the commercialization and market acceptance of innovative technologies and environmentally sustainable solutions through stakeholder consultation and the provision of business and technical services. The Durham Sustainability Stewardship Program is being delivered by OCET A in partnership with Durham Sustain Ability and the Canadian Centre for Pollution Responsibility from 2008-2011, with funding support from the Ontario Trillium Foundation. Among other outreach activities, the program includes delivery of eight Stakeholders Sustainability Forums, one in each municipality in Durham Region. The forums will aim to create awareness on Sustainable Production & Consumption/Pollution Prevention principles and how these principles and tools can be applied daily, both at work and home. The forums will also provide opportunities for stakeholders to build partnerships, share local environmental initiatives, best practices, and showcase achievements of local environmental stewards from all sectors in Durham and other GTA communities. Local community members will also gain knowledge on what local businesses are doing in efforts to optimize their manufacturing processes to reduce pollution. To date, Sustainability Forums have been held in Oshawa and Ajax. The Municipality of Clarington has been asked to host the third forum. The Green Community Advisory Committee will be hosting the third forum on April 17th. The tentative outline for the program is attached. Attachments: Attachment 1 - Durham Region Stakeholders Sustainability Forum Tentative Program 843 .LJUlllaJ.ll ,",U1)Li:1111UUllH,Y .:nC;Wi1lU::S1UP r lUl:;lQJJ.l - rUJ.WIl~ Home Contact Us Sustainauility Forums FOlUm Archive & Prevflt,ltlollS Environlllent<11 Education Resources & Links DSSP Advisory Panel ~ Cont.'1ct OCETA ~ OCETA gratefully acknowledges the financial support of the Ontano Trillium Foundation for the Durllam Sustainability Stewardship Program ~UCl\'III' lttlll I To Report PSD-035-09 OCET A ~ www.oceta.on.ca DtJ ,. S~ .1 ~ I ..' I Slr III II: II L P. 6.oJf Durham Region Stakeholders Sustainability Forum OCETA, the Canadian Centre for Pollution Prevention (C2P2), and Dumam Sustain Ability (DSA) are working together with local partners in the Municipality of Clarington to present "Reducing Environmental Footprint In Durham Region" - the third stakeholders Sustalnability Forum of the Durflam Sustalnability Stewardship Program (DSSP). Dat&: Friday, April 17th, 2009 Location: Municipality ofClarlngton Town Hall Council Chambers (tentative) 40 Temperance Street, Bowmanvllle, ON L 1C 3A6 ( Google Map ) Draft Agenda coming soon... While the Forum is complimentary, pre-registration Is required. REGISTER ONLINE HERE Clarington Mayor Jim Abemethy will provide welcoming remarks at the Forum and an exciting program of speakers and presentations is being finalized. Tentative topics include: . HIGHUGHTS OF ONTARIO'S RECENT CLEAN TECHNOLOGY REPORT Kevin Jones. President & CEO, OCETA · CUMA TE CHANGE AND ITS IMPACTS TO PLANNING & DEVELOPMENT IN DURHAM REGION Doug Undeblom. Economic Development, Regional Municipality of Durham . CLARlNGTON"S VISION FOR ENERGY BUSINESS PARK David Crome. Director of Planning Services, Municipality of C/arington . UVING GREEN INmA nves - COMMUNITY ADVISORY COMMITTEE Amy Burka, Living Green Community Advisory Committee · REDUCING YOUR ENVIRONMENTAL FOOTPRINT - PRACTICAL INSIGHTS http://www.oceta.on.ca/DSSP/forums.htm 844 3/25/200Y Durham Sustainability Stewardship Program - Forums Page 2 of2 THE ONTARIO TRILLIUM FOUNDATION * ~ LA FONDATION TRILLIUM DE L'ONTARIO Bruce Taylor. Enviro-Stewards Who Should Attend? Stakeholder groups from across Durham Region and surrounding Greater Toronto Area Regions induding Business owners Qncluding SMEs), Regional and Municipal government authorities, Institutions (school boards), Youth, Environmental Educators, and Non-profit Organizations are Invited to attend this forum. Forum Sponsor: The purpose of the Forum Is to provide a venue for stakeholders to discuss and share infonnation on opportunities and initiatives that support environmental sustainability within the Region/and surrounding GT A convnunities while strengthening partnerships across Durham Region Communities. Clar1ngtDn Municipality of Clarington Participants will leave this Forum with new ideas, a means to address challenging environmental issues through local partnerships and motivated to take action to help protect the environment. Contact us for more infonnation. Background: The Durham Sustainability Stewardship Program (DSSP) is being delivered by OCETA In partnership with DSA and C2P2 from 2008-2011, with funding support from the Ontario Trillium Foundation. Among other outreach activities, the program Includes delivery of eight Stakeholders Sustain ability Forums, one in each municipality in Durham Region. The forums will aim to create awareness on Sustainable Production & ConsumptionIPollution Prevention principles and how these principles and tools can be applied daily, both at worX and home. The forums will also provide opportunities for stakeholders to build partnerships, share local environmental initiatives, best practices, and showcase achievements of local environmental stewards from all sectors in Durham and other GTA communities. Local community members will also gain knowledge on what local businesses are doing in efforts to optimize their manufacturing processes to reduce pollution. This Durham Region Stakeholders Sustainability Forum has been made possible by the financial contribution of the Ontario Trillium Foundation. OCET A gratefully acknowledges the support of the Munlclpellty of Clarlngton for their sponsorship of the third DSSP Stakeholders Forum. The Durham Sustainabllity Stewardship Program is a collaborative among GCA_onc- , '~.~,~~ OCETA~ Partnelill9 fOI d Su~tajnable I uture ~A C 2009 aCETA Disclaimer http://www.oceta.on.ca/DSSP/forums.htm 845 3/25/2009 CliJ!.-ilJgtDn REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday March 30, 2009 Report #: EGD-008-09 File # By-law # Subject: NASH ROAD RECONSTRUCTION - PUBLIC INFORMATION CENTRE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-008-09 be received; 2. THAT Staff is proceeding to finalize the detail design and tender based on the information received at the Public Information Centre to meet the spring/summer 2009 construction start schedule; and 3. THAT all those who attended the Public Information Centre and who have contacted the Municipality as interested parties be informed of this report. Respectfully by, //) ~/?uLL (J ht~ e~DC Reviewed by: Franklin Wu Chief Administrative Officer Submitted by: A. S. Cannella, C.E.T. Director of Engineering Services ASC/BMB/dv March 12, 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 901 REPORT NO.: EGO-008-09 PAGE 2 1.0 BACKGROUND Nash Road is classified as a Type B Arterial Road in the Clarington Official Plan and is identified in the Municipalities development charge by-law. The section of roadway between Courtice Road and Harry Gay Drive serves existing residents, commuter traffic, and new development in the area. The Municipality of Clarington will be urbanizing this section of road and the Region of Durham will be installing a nominal amount of Regional infrastructure with the limits of the project. A portion of the road has recently been excavated and reinstated due to the installation of sewers to support the Hancock Neighbourhood. Through the proposed reconstruction, attempts will be made to utilize the majority of the work previously completed thereby taking advantage of earlier efforts by the developer. The proposed reconstruction limits are shown in Attachment #1. 2.0 APPROACH To assess suitable construction measures of the project and to obtain local residents input to the design process, a joint Public Information Centre was held to present the project proposal. The public was notified of the meeting by newspaper advertisement, the Municipality's information board and website, and through circulation notices to those who are directly affected by the proposed works. 3.0 INFORMATION CENTRE A Public Information Centre (PIC) was held on February 24, 2009 at the Courtice Community Centre. At the meeting the following documentation and plans were presented for discussion: · Existing road condition base plans, showing proposed road works with aerial photography as a background for both Clarington and the Regional works; · A typical road sections for the urban design; · Photographs of existing pavement structure and residential entrances; 902 REPORT NO.: EGD-008-09 PAGE 3 . The proposed landscape plans for Nash Road; The future alignment for the extension of Nash Road from Harry Gay Drive to Hancock Road; The full set of preliminary engineering drawings; An artist's rendition of the final product; A Tree Assessment Report and Geotechnical Report was available for reading. . The register and comment sheets are on file with the Engineering Services Department and available for review. Of the five residential properties on the north side of Nash Road, three property owners appeared at the PIC. The Engineering Department discussed the needs of the Church property at the Engineering counter prior to the meeting and also had discussions with an interested resident in the area following the PIC. The design proposal presented was generally well received with concerns expressed relating to drainage. Others were merely in attendance as interested observers satisfied with the works proposed. The concerns with respect to the drainage where generally associated to connections of existing sump pumps and the overall grading and drainage of the area. As such the design team is now proposing additional catch basins to resolve the issues and comments made by the public. The Municipality had already allowed for sump pump connection through the design process and will also be providing the Church property with a storm sewer connection to property line should they decide to re-grade and pave the parking area in the future. 903 REPORT NO.: EGO-008-09 PAGE 4 5.0 DISCUSSION As a result of the Public Information Centre and counter discussions, detailed design will be finalized and design drawings and tender documents will be prepared for the project to target an early spring tender call. This will allow Council the opportunity to consider the project for a construction in spring of 2009. Attachments: Attachment NO.1 - Site Map (Nash Road.) Interested parties to be advised of Council's decision: . Attendees of PIC . 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I DATE: March 6, 2009 REPORT EGO-OOS-09 A TT A C H M ENT N ~~tt~chmentS\NaSh~~con.mxd q~mgron REPORT ENGINEERING SERVICES DEPARTMEN1" Meeti ng: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 30, 2009 Resolution #: Report #: EGD-011-09 File#: By-law #: Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY, 20011 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-011-09 be received for information. > /--) /7 ~/ / ) Submitted by: ~/ilt~ A. S. Cannella, C.E.T. Director of Engineering Services U'~\ / ! e l /... , .... . - " /. \ Reviewed by: - "-J"Ll Franklin Wu Chief Administrative Officer ASC*RP*bb March 11, 2009 CORPORATION OF THE MUNICIPALITY OF CLARIN( 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623 906 REPORT NO.: EGD-011-09 PAGE 2 1. BACKGROUND 1.1 With respect to the Building Permit Activity for the month of FEBRUARY 2009, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF FEBRUARY 2009 2008 . BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2009-2008 Residential 17 $4,555,280 31 $5,807,839 -21.6% Industrial 0 $0 0 $0 N/A Government 0 $0 0 $0 N/A Commercial 2 $45,000 5 $297,000 -84.8% Institutional 1 $20,000 1 $17,000 17.6% Agricultural 1 $111 ,480 2 $218,440 -49.0% Demolition 0 $0 2 $0 N/A TOTAL 21 $4,731,760 41 $6,340,279 -25.4% YEAR TO DATE 2009 2008 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2009-2008 Residential 33 . $6,419,083 84 $16,989,432 -62.2% Industrial 1 $120,000 0 $0 N/A Government 0 $0 0 $0 N/A Commercial 4 $722,447 10 $654,500 10.4% Institutional 3 $13,737,560 3 $375,000 3,563.3% Agricultural 2 $151,480 2 $218,440 -30.7% Demolition 6 $0 4 $0 N/A TOTAL 49 $21,150,570 103 $18,237,372 16.0% 907 REPORT NO.: EGD-011-09 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner I Applicant Construction Type Location Value 908 REPORT NO.: EGD-011-09 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of "FEBRUARY" and "YEAR TO DATE". D....elling Unit Type "FEBRUARY' 2009 o Apartment 0% o Townhouse 0% 4 Semi- Detached 29% 10 Single Detached 71% C Single Detached 10 . Semi-Detached 4 IiiilTownhouse 0 C Apartment 0 D....elling Unit Type ''YEAR TO DATE 2009" o T ownhous e 0% 4 Semi- Detached 22% C Single Detached 14 . Semi-Detached 4 Iiiil Townhouse 0 C Apartment 0 The following is a historical comparison of the building permits issued for the month of "FEBRUARY and "YEAR TO DATE" for a three year period. HistoriCBI 0.1. for Monlh of "FEBRUARY" $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 2009 2007 2008 III Value $4,731,760 $6,340,279 $10,964,068 Historic.1 0.1. '"YEAR TO DATE" $25,000,000 $20,000,000 $15,000,000 $1 0,000,000 $5,000,000 $0 2009 2007 2008 ~alue $21,150,570 $18,237,372 $16,919,012 909 REPORT NO.: EGD-011-09 PAGE 5 PERMIT REVENUES 2009 2008 February Year to Date February Year to Date I PERMIT FEES $ 31,591 $ 137,637 $ 45,376 $ 128,695 INSPECTION SERVICES 2009 2008 February Year to Date February Year to Date Building Inspections 377 701 462 878 Plumbing & Heating Inspections 453 916 421 1,022 Pool Enclosure Inspections 1 4 0 0 TOTAL 831 1,621 883 1,900 NUMBER OF NEW RESIDENTIAL UNITS 2009 2008 February Year to Date February Year to Date Single Detached 10 14 19 52 Semi-Detached 4 4 6 18 Townhouse 0 0 0 0 Apartments 0 0 0 0 TOTAL 14 18 25 70 910 REPORT NO.: EGD-011-09 PAGE 6 RESIDENTIAL UNITS HISTORICAL COMPARISON YEAR: 2009 (to end of 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 AREA February) Bowmanville 2 340 451 609 307 5117 468 345 312 188 184 Courtice 13 134 82 126 241 1'13 180 133 129 231 296 Newcastle 0 60 77 84 202 1!l1 123 131 76 110 78 Wilmot Creek 0 30 16 15 15 :~5 29 38 24 19 21 Orono 0 2 1 1 1 2 0 1 0 0 1 Darlington 1 10 6 7 14 '15 13 17 47 102 31 Clarke 1 5 11 12 13 '10 16 15 9 17 17 Burketon 0 0 0 0 1 1 1 1 0 1 0 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 0 0 1 1 1 0 2 5 7 6 Hampton 0 0 1 1 0 0 0 1 1 1 2 Haydon 0 0 0 0 0 0 0 0 0 0 1 Kendal 0 0 1 0 0 1 0 3 2 0 1 Kirby 0 0 0 0 0 0 0 0 0 0 0 leskard 0 0 0 0 0 0 0 1 0 0 1 Maple Grove 0 0 0 0 0 0 1 0 0 0 0 Mitchell Corners 0 0 1 0 0 1 0 0 0 0 0 Newtonville 0 7 2 2 4 5 3 3 0 3 1 Solina 1 0 6 3 3 3 3 1 1 0 0 Tyrone 0 5 0 0 0 0 3 9 3 0 0 TOTALS 18 593 655 861 802 1,0'15 843 701 609 679 640 911 Cl!![.-!ngtnn REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 30, 2009 Resolution #: Report #: EGD-012-09 File #: By-law #: Subject: TRANSFER OF PART 7, PLAN 10R-645 AND RECIPROCAL ACCESS EASEMENTS FOR SILVER STREET/HOME HARDWARE PARKING 160 CHURCH STREET Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-012-09 be received and APPROVED; 2. THAT the agreement in principle, as amended, contained in Attachment 1 be RATIFIED and APPROVED by the Municipality of Clarington; 3. THAT the Municipality of Clarington accept the transfer of Part 7 on Plan 10R- 645 (673 sq. ft.) for a nominal consideration from Syvan Developments Limited; 4. THAT conditional on Syvan Developments Limited satisfying Recommendation 5, the Municipality of Clarington grant Syvan Developments Limited an easement in Easement Area #1 shown on the sketch contained in Attachment 3 to permit vehicular and pedestrian access to Syvan Developments Limited, its lessees, licensees, employees, contractors, and members of the public access to and from Part 10 on Plan 10R-645 to and from Silver Street for a nominal consideration, subject to the terms set out in section 1.10 of the Report; 5. THAT the Municipality of Clarington accept the transfer by Syvan Developments Limited of an easement for a nominal consideration, in Easement Area #2 shown on the sketch contained in Attachment 3 to permit vehicular and pedestrian access by the Municipality, its employees, contractors, agents, licensees and members of the public access to and from Parts 1, 2, 4, 5 and 9 on Plan 10R-645 to and from 160 Church Street, subject to the terms set out in section 1.11 of the Report; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282 912 REPORT NO.: EGD-012-09 PAGE 2 6. THAT Staff and the Municipal Solicitor be authorized to prepare all the necessary documentation including a reference plan of survey to transfer the land and easements referred to in this Report; 7. THAT the Mayor and Municipal Clerk be authorized to execute the necessary documents on behalf of the Municipality of Clarington to permit implementation of Recommendations 2 to 6, inclusive; and 8. THAT the draft By-law contained in Attachment 4 be PASSED. Respectfully by, /J// .~ ~"'/C~</ / / . Ll1;.I'~t"~ Submitted by: A.S. Cannella Director of Engineering Services () C-<k<....-iCQ ~ .eel;.. Reviewed by: Franklin Wu Chief Administrative Officer ASC/BMB/dv March 11, 2009 913 REPORT NO.: EGD-012-09 PAGE 3 1.0 BACKGROUND 1.1 The Municipality as set out in the Land Acquisition Strategy of 2000 acquired properties on the north side of Church Street and east side of Silver Street. The Municipality has recently finalized a parking lot layout on these properties, tendered the work and construction is substantially complete. 1.2 The Engineering Services Department made arrangements with the owner of the Home Hardware site and associated lands (Parts 2, 3, 5, 6, 9 and 10 on Plan 10R-645), Syvan Developments Limited to carry out a coordinated parking lot development. As part of those arrangements an agreement in principle was reached to permit reciprocal access (Attachment 1) and payment was received from Syvan Developments Limited for their portion of the works to implement the agreement. Mr. Ed Vanhaverbeke is the authorized signing officer of Syvan Developments Limited. 1.3 The parking lot plan referred to in paragraph 1.7 shows the Easement Areas (Attachment 3) that would be the subject of the reciprocal exchange. 1.4 The agreement in principle stipulates that Syvan Developments Limited would transfer to the Municipality of Clarington an easement over Parts 2, 5 and 9 on Plan 10R-645 (Easement Area #2) for vehicular traffic and access to the Municipal parking lot. In exchange the Municipality would transfer to Syvan Development Limited an easement over portions of Parts 1 and 4 on Plan 10R- 645 for the delivery of goods. However, the parking areas shown on the plan attached to the agreement in principle would not be affected by the exchange of easements. 1.5 Easement Area #1 (Attachment 3) in which the Municipality would transfer an access easement to Syvan Developments Limited to permit access to and from Silver Street to and from Part 10 of Plan 10R-645, is located on portions of Parts 1 and 4 shown on Plan 10R-645. 1.6 Easement Area #2 (Attachment 3) in which Syvan Developments Limited would transfer an easement to the Municipality to permit access to and from Church Street to and from Parts 1, 4, 7 and 8 on Plan 10R-645, is located on portions of Parts 2, 5 and 9 on Plan 10R-645. This easement would be transferred in exchange for the transfer of the easement referred to in paragraph 1.5. 1.7 Attachment 3 also shows the parking lot layout with the easements referred to in paragraphs 1.5 and 1.6. The easements will be transferred free and clear of all encumbrances and for a nominal consideration. 1.8 In addition, Syvan Developments Limited has agreed to transfer Part 7 (673 sq. ft) of Plan 10R-645 to the Municipality free and clear of all encumbrances for a nominal consideration. This land forms part of the Municipality's parking lot. 914 REPORT NO.: EGD-012-09 PAGE 4 1.9 The Municipality will be responsible for the co~ts of reconstructing and improving the municipal parking lot, the accesses referred to above and the cost of preparation and execution of all legal and Burvey costs associated with the transfer of Part 7 and the reciprocal easeme,nts. Each property owner will be responsible for the maintenance of their property with the exception of winter maintenance on parts 2, 5 and 9 to be completed by the municipality. 1.10 Also, by an amendment to the Agreement ill principle dated March 2, 2009, (Attachment 1) the easement to be transferred by Syvan Developments Limited to the Municipality in Easement Area #2 would be non-exclusive and perpetual in duration. It would be subject to the qualification that Syvan Developments Limited has the right to terminate the easement in Easement Area #2 if it decides to redevelop the building located on Part 10. In this case, Syvan Developments Limited would have the duty to relocate the easement to a new area on Part 9 and/or Part 10, provided that the replacement access driveway to Church Street is constructed at Syvan Developments Limited's cost, has a width equal to or greater than the width of the driveway that it replaces, provides access to Parts 1, 4, 7 and 8, and is constructed to the same qualitative standard as the driveway that it replaces. 1.11 By an amendment to the agreement in principle dated March 2, 2009 (Attachment 1) the easement to be transferred by the Municipality to Syvan Developments Limited in Easement Area ~t1 would be non-exclusive and perpetual in duration. It would be subject to the qualification that the Municipality has the right to terminate the easement in Ea~.ement Area #1 if it decided in the future to develop Parts 7 and 8, and the portion of Parts 1 and 4 on which the access driveway is to be located. In this case, the Municipality would have the duty to relocate Easement Area #1 to a new area on Parts 7 and 8 and/or Parts 1 and 4, provided that the replacement access driveway to Silver Street which is to be located thereon is constructed at the Municipality's cost, has a width equal to or greater than the width of the driveway that it replaces, provides access to the loading facility in Syvan Development Limited's building located on Part 10 via lands owned by Syvan Developments Limited and is constructed to the same qualitative standard as the driveway that it replaces. 2.0 CONCLUSION 2.1 The contract for the improvement of the Silver Street/Home Hardware Parking Lot is now substantially complete and the arrangements made in principle with Syvan Developments Limited (Ed Vanhaverbeke) should be finalized in accordance with the recommendations made in this report. 2.2 The Director of Planning Services concurs with this report. 915 REPORT NO.: EGD-012-09 PAGE 5 Attachments: Attachment 1 - Attachment 2 - Attachment 3 - Attachment 4 - Letters to Syvan Developments with sign back Plan 10R-645 Easement Areas #1 and #2 Draft By-law List of Interested Parties: 916 '-OJ ; \ r- '._" Cl~-VJgron March 2, 2009 Syvan Developments Limited Mr. Edmond Vanhaverbeke 20 Robert St. West, Unit A Newcastle, ON L 18 1 C6 Dear Mr. Vanhaverbeke: Re: Shared Silver Street Parking Lot/Home Hardware Parking Lot, Bowmanville CPR.2008.2 I am writing further to my letter to you dated July 17, 2008 and to confirm our recent discussion regarding amendments to our agreement in principle expressed in my July 17,2008 letter. Easement Area #1 is located on portions of Parts 1 and 4 on Plan 10R-645. The Municipality would transfer an access easement in it to Syvan Developments Limited ("Syvan") to permit access to and from Part 3, 6, and 10 on Plan 1 OR-645 to Silver Street. Easement Area #2 is located on portions of Parts 2, 5 and 9 on Plan 10R-645. Syvan would transfer an easement in it to the Municipality to permit access to and from Church Street to Parts 1, 4, 7 and 8 on Plan 10R-645. The easement to be transferred by the Municipality to Syvan in Easement Area #1 would be non-exclusive and perpetual in duration. It would be subject to the qualification that Syvan has the right to terminate the easement in Easement Area #2 if it decides to redevelop the building located on Part 10. In this case, Syvan would have the duty to relocate the easement to a new area on Part 2, 5, 9 and/or Part 10, provided that the replacement access driveway to Church Street is constructed at Syvan's cost, has a width equal to or greater than the width of the driveway that it replaces, provides access to Parts 1, 4, 7 and 8, and is constructed to the same qualitative standard as the driveway that it replaces. The easement to be transferred by Syvan to the Municipality in Easement Area #2 would be non-exclusive and perpetual in duration. It would be subject to the qualification that the Municipality has the right to terminate the easement in Easement Area #1 if it decided in the future to develop Part 7 and 8 and portions of Parts 1 and 4 on which the access driveway is to be located. In this case, the Municipality would have the duty to relocate the Easement Area #1 to a new area on Part 7, 8 and/or Part 1 and 4, provided that the replacement access driveway to Silver Street which is to be located thereon is constructed at the Municipality's cost, has a width equal to or greater than the width of the driveway that it replaces, provides access to the loading facility in Syvan's building located on Part 10 via lands owned by Syvan and is constructed to the same qualitative standard as the driveway that it replaces. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 9~lJ23-3379 2 Except as amended by this letter, our agreement in principle set out in my letter to dated July 17, 2008 continues. If you agree with this letter, please sign below where indicated and return three copies to our office as soon as possible. Should you have any questions or concerns, please contact the undersigned. Yours truly, ~n~v;L) AS. Cannella, C.E.T. Director of Engineering Services I the undersigned agree to the above based on the conditions and attachments referenced and provided. ---;, ~{~ f 7/!tJ7 Date ~~ :::::=---- Edmond Vanhaverbeke Syvan Developments 918 ) -) - f\O ClfJLi!lgton July 17, 2008 REVISED-Please disregard previous Letter also dated July 21,2008. Syvan Developments Limited Mr. Edmond Vanhaverbeke 20 Robert St West, Unit A Newcastle ON LIB IC6 Dear Mr. Vanhaverbeke: Re: Shared Silver Street Parking LotfHome Hardware Parking Lot- Bowmanville CPR.2008.2 Per our JWle 5th site meeting, I have summarized our discussion with respect to the reconstruction of our shared Silver Street parking lot. Below are the details including the agreement reached in principle and any subsequent discussions: Meeting Summary . The Municipality will be paving our portion of the Silver Street Parking lot; . Curbs will be installed along the perimeter of the MWlicipa1ities portion of the parking lot; . The Silver Street entrance will be relocated north to provide an improved alignment for your delivery trucks; . A main concern of Syvan Developments was the loss, if any, of the parking stalls along the west face of the Home Hardware building. It was agreed that your existing conditions would remain; . The entrance off Church Street will be slightly widened to the west not impacting your parking on the east; . Our parking area will be pay parking, Syvan Developments will provide signing for their parking if patrons fmd it confusing. Agreement Reached in Principle . The MWlicipality will prepare a drawing for your approval (attached); + . Syvan Developments will grant the MWlicipality an easement over Parts 2, 5, and 9 of Plan10R-645 (hereafter referenced 'the plan') for vehicular traffic and access to the MWlicipal parking lot; ~ . The MWlicipality will provide Syvan Developments an easement over Part 1 and 4 of the plan for the delivery of goods; · Syvan Developments will transfer Part 7 of the plan to the MWlicipality free and clear of all encumbrances; · The MWlicipality will complete the pavement rehabilitation to Parts 2,5 and 9 of the plan at our expense. · The MWlicipality will do the winter maintenance of Parts 2,5, and 9 of the plan. EtVS~ ~~15 PrI<~!/J) S ~ tJ~T To IAJr~~ t.O/rH PM;(~ S Hc~A.l C);J f'A~ CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T ~1~23-3379 Sih l'r SlllT\ Sharl'd l'dll~il1:2 Illl ( PR.::'(liiS.~ ., -: ~] ~illl:) · The Municipality of Clarington will be responsible for all legal and survey costs associated with the land transfer and easements; · The Municipality will include additional surface rehabilitation in the contract for Parts 3, 6, and lOon Syvan Development's behalf and will provide the tendered pricing (attached) to determine if Syvan Developments will proceed with the additional works as shown on the drawing. Attached for reference are the following; a drawing showing the works proposed (private and public property), the landscape drawing, the tendered pricing for the works on Parts 3, 6, and 10 of the plan that are Syvan Developments responsibility if you wish to proceed, the area of property to be exchanged, and the area of property requiring easements, as well as a copy of the legal plan. Upon agreement and consent by Syvan Developments, the Municipality will begin the reconstruction of the Silver Street parking lot. Property matters pertaining to transfers and easements will be finalized as agreed above when Municipal Council reconvenes in the fall of 2008. I trust that you will find that this letter accurately reflects the discussions. Should you agree to the principals herein and attached, please sign below in the appropriate location and return three copies to our office. Your return to the undersigned of the duly signed consent by July 25th, 2008 would be appreciated. Should you have any questions or concerns please contact the undersigned. ~ ~. f<ncAS. Cannella, .. .; - ~ Director of Engineering Services ASC/BMB/cdldv Attachments I the undersigned agree to the works described above based on the conditions outlined herein and attachments referenced and provided. ~' ~ -Edmond Vanhaverbeke Syvan Developments 9~ .L 2;9JJtJ~ 1.1-r1!Clill',Tin:,'-\,1111IT1i-;lr<lli'1I1 1.11'111\" 2011>< IUfI\ .11Ih.I-IIX":';1r1 pl"llpcTI: I "11.lIc.tJ" I IcTSIl'arJ.dIl0!,'ill 'R 211f IX.2..\ "C.d,)( 920 , i i i 111111' 1111111 ~I.ili ,! ,I i l!l ~ i l : . 7 ' ~ 1 I : i ! ~ I , , I , I J dll\ ~ I I ; l:j g !!l~ 1J !lw 5 z '" 00: ill ili<> '" !l~ '" d~ ; w ~ o ~ '" '" 0 ~ ~ E :g8 ~ Z~ l""I ~ ffi~"" g~ I -< Q.d~ i1\~ ~~ ~ ~~=.., 5Ul fi-< E 00( Z~>~ g:< <58 ~ D\",W- t:: t:~., ~ ~<i::l: ~"' ~"':iO ~ <5~,"3; e I-~J: ~.<I- !'7 ~~~ i <l5!!~ fb~ I-<C . ~ib~ : E o~~ ~ a,"~ <8 ~~o 5 o~ Ill" uHr:~ !i ~~ <i: g:N iO IE z iii i i ;} ~~,~ "'~ ~~ i~ G~ -" . ! . lillil I;; IIIIII ('I JlilIIJ; 'j/llr 'il I~ ~illri' II! 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'-' ~ :i! o::;~ ~ ~ ",,,,= 0 ~"i ~.;,",,~ ~~ ~~ v;i ~~ ~~ ~ :;;< & ~ .<> IE ~ B~~ ~g ~ ~c.J: E: ~ ~lg ~~ ~ ~~~ ~d a: ~~IE 8t! ~ ~~ --,N " ~a::~. ~ ",c.:5 - IE ~ ~ 921 \ ~ I Cost Breakdown of Vanhaverbeke Property Portion Printed 08/07/2008 of Silver Street Parking Lot Improvments Lafarge Paving & Construction - Low Bid CONTRACT NO. CL2008-25 In accordance with the first paragraph of this Tender, the Contractor hereby offers to complete the work specified for Contract No. CL2008-25 for the following unit prices. Spec. No. SP (P) RMDCS MOC The numbers in this column refer to the applicable Refers to Special Provisions Plan Quantity Payment Item Regional Municipality of Durham Construction Specifications Municipality of Clarington Design Guidelines and Standard Drawings Item No. Spec No. Description Unit Quantity Unit Price Total SECTION 'A' - SILVER STREET A.1\'D CHURCH STREET PARKING LOT, BOWMANVILLE A10 MOC,314, Provisional Item 2 50 85.14 4,257.00 m SP Base Repair Incl. Sawcutting, Excavation, Supply and Placement of 450 rom Granular 'A' and H.L.-3 Base A14 MOC,310, Provisional Item t 55 115.98 6,378.90 311 SP Hot Mix H.L.-3, (40 rom) Overlay A15 MOC, 532 Pavement Markings - Durable SP c) 100 mm Width Yellow (Provisional) m 105 14.34 1,505.70 Total Section 'A' - Vanhaverbeke Portion 12,141.60 P:\Dept 12\12-29730\Specs\[CL2008-25.Low Bid.xls]Silver Vanhaverbeke Cost Swn. a~0~1 L)- ~) ~ ~br1: ~~ Av6~ ~v"",el.~~ u;J~ C1 . c& / iff' ilJ.-vpJ }J~ 0 V <;f~ ;} rJ Wk~ ~~ ~~. t '. ~./ Page 1 ofl Pages ;\^- f-~ '1)iJ1 ~(I ~ t; I I I~ I -3 Ii!! _ ~ i ~I ~! l.t ~ i' ~ :.l . ~~ l!! ~ ~I ~I ~ .1 ~ ~ ~ jf el :11 10 m" ~ $ cOlE z >- -1.3 ~l .1 Vi ..91 o II) ~ ~ ~ ~I ql li' I u?1 .I~ ~ II) " ~I l'j Q: ~ t;: EI ~ 0 Q I ~~~ w ~ J!! I~ 3 '" I~ ~ iti ~ ~ Z ~ ~ I Iz ;;; ~ ~ tJ.l~ ::> ~ - '~) '>"'",~8~ ~ N ~ ~ ~ v ~ ~ ~ ~ ~..~ ..~.. ~~y)~N~ '" - ~ 9 ~ ~ 'J, ~~ Y> 2>- t.0 ~(( ~i :I: ~ ~. '..J . I ~ - N ~ . ~ ~ ~ ~ ~ ~ 2 -J~ . 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(/) ::> o ::> z F z 0" u; ~~ ~ ;~ :00 wO 00 ~ o o ~ a g ~ o g T--- , --, --'-- I ' , -k i \ \ \ w ~ ~ ~ ~ w ~ !i' \\\\\ ~ MSO ~ w ~ o z ~ 000 + ~~ o '" u '" "0 133~lS ~3A liS 924 i - f ~ ( i-~ - \. I'..~ \. '; CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2009- being a By-law to authorize the acceptance of the transfer of certain land from Syvan Developments Limited to the Municipality of Clarington, the transfer of an easement access to Syvan Developments Limited and acceptance of an easement of access from Syvan Developments Limited in connection with the improvement of the municipal parking lot at Church and Silver Streets, Bowmanville WHEREAS at its meeting on 012-09; , 2009, Council received and approved Report EGD- NOW THEREFORE, the Council of The Corporation of the Municipality of Clarington enacts as follows: 1. THAT the Municipality of Clarington hereby authorizes the acceptance by the Municipality of the transfer from Syvan Developments Limited, for nominal consideration, of the fee simple interest free and clear of encumbrances and restrictions in the lands more particularly described as Part 7, Plan 10R-645. 2. THAT the Municipality of Clarington hereby authorizes the acceptance by the Municipality of the transfer from Syvan Developments Limited for a nominal consideration of an easement in Easement Area #1 shown on the sketch contained in Attachment 3 for the purpose and on the terms set out in Report EGD-012-09. 3. THAT conditional on Syvan Developments Limited transferring the easement to the Municipality as described in Section 2 hereof, the Municipality will transfer to Syvan Developments Limited for a nominal consideration an easement in Easement Area #2 shown on the sketch contained in Attachment 3 for the purpose and on the terms set out in Report EGD-012-09. 4. THAT the Mayor and Clerk are hereby authorized on behalf of the Municipality of Clarington to execute the necessary documentation to permit the registration of the transfer referred to in Section 1, the transfer of the easement in Easement Area #2 and the acceptance of the transfer of the easement in Easement Area #1 referred to in Sections 2 and 3 of this By-law. BY-LAW read a first, second and third time and finally passed this _ day of 2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 925 CI!![il1gtDn REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 30, 2009 Report #: EGD-013-09 File # By-law # Subject: OLD SCUGOG ROAD RECONSTRUCTION - PUBLIC INFORMATION CENTRE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-013-09 be received; 2. THAT Staff is proceeding to finalize the detail design and tender based on the information received at the Public Information Centre to meet the spring/summer 2009 construction start schedule, and; 3. THAT all those who attended the Public Information Centre and who have contacted the Municipality as interested parties be informed of this report. Respectfully by, aa~Q Submitted by: A. S. Cannella, C.E.T. Director of Engineering Services /1~ [) r) jl ( ') ~~~~ ,,-L~' Reviewed by: Franklin Wu Chief Administrative Officer ASC/BMB/dv March 12, 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 926 REPORT NO.: EGD-013-09 PAGE 2 1.0 BACKGROUND Old Scugog Road is classified as a Local Road in the Clarington Official Plan although it operates more so as a collector road. This is due to vehicles attempting to avoid Regional Road 57 and/or the roadway serving the Hamlet of Hampton. The section of roadway between Millville Avenue and Ormiston Street has been the subject of various drainage concerns by residents in the area. The reconstruction of Old Scugog Road has been approved in the 2009 Capital Budget and the limits of the project are shown in Attachment #1. The municipality has completed pavement rehabilitation of the existing road north and south of the subject site in previous years. This particular location will involve a greater degree of work to address the drainage issues. The installation of storm sewers will not only address some of drainage concerns, it also allows for an urban cross section through a portion of the project. 2.0 APPROACH To assess suitable construction measures of the project and to obtain local residents input to the design process, a Public Information Centre was held to present the project proposal. The public was notified of the meeting by newspaper advertisement, the Municipality's information board and website, and through circulation notices to those who are directly affected by the proposed works. 3.0 INFORMATION CENTRE A Public Information Centre (PIC) was held on Feb 25,2009 at the Hampton Community Hall. At the meeting the following documentation and plans were presented for discussion: · Existing road condition base plans, showing proposed road works with aerial photography as a background for the works; · A typical road sections for the urban design; · Photographs of existing pavement structure and residential entrances; · The full set of preliminary engineering drawings; 927 REPORT NO.: EGD-013-09 PAGE 3 . An artist's rendition of the final product; Eighteen residential frontages are abutting the road reconstruction. Nine residents in the area appeared at the PIC and provided input. The register and comment sheets are on file within the Engineering Services Department and available for review. The design proposal presented was well received and as expected the primary concern expressed was related to drainage. These concerns where generally associated to connections of existing sump pumps, external drainage concentrations, and the overall grading and drainage of the area. The design team was well prepared for the issues brought forward through site investigations and preliminary designs. Some additional sump pump locations where identified as well as an additional well in the area. Overall it was understood that the area is susceptible to water problems and the reconstruction project will aid in some of these issues. 5.0 DISCUSSION As a result of the Public Information Centre, detailed design will be finalized and design drawings and tender documents will be prepared for the project to target a spring tender call. This will allow Council the opportunity to consider the project for a construction in spring/summer of 2009. Attachments: Attachment NO.1 - Site Map (Old Scugog Rd.) Interested parties to be advised of Council's decision: Lisa Robinson Craig Holme Andy & Amanda Townson Tami Twiddy Sheryl Maran Geoff Waite Marc Cummins Katy & Russ Gibson 928 I .. I .. I .. , .. , [-'---'--"'P" """\'\ \ \\, ~ " '------,---- \ ". "--... " "', \ \ ! / . I I I I I . I I . . I . I . I I TinT Ii ~. 'Ir ' : '-.~} I I ~\ I J II I!J I , HAMPTON I ~ 'I[-"! i I I ---- I~\ I J I I I, ,.-.6t~r -1 J \\. I ~I~.-:J J. . II -- -':1 ~1 ." .~ ' '~ '.\-@?"t. 1\ -r~ ..--; I.n I ~ I \\ \\~r\\L.-11 " i- - L III ! 0 I '1"r,J~ [, " ".__ I :r: I . . t?~~."%.\! I I ~ I I Kmg Ln. ."~ .~ . ;1~ ~. .,' ,'~' ___. - ,L___-_.._I~~~~~, ~0')~\,.J--_...-- " . ! lr J j- 1--:", ,l?>\C;?;:; \\>2! I' , I 1 ./ f:: ....~J"' .. \ \ \ I I II, JI-! ( 0'1 ",.f\~."",y / ~'/'j I L.- \ r~""/:I ~ /u~~ ,,\\'\V'/ ____ j .. \ I(?rt'x .,,~ ,~, u__ y I 'I I~- ! ~"/'"~~ ~&%~ -{..u-r-'1' I I j J' /\( "/~~~vC?^0\ I I..... I ?\(v' \ ,,/>,\...../ ? I Ll') I c -- ----ic:: ~~~V/' r '0~~,.. . I 'il t= ~i (5:'V'-:"<:;' l". i ~u-E \ _~ (\ g::..J I I I I I I ~- I \ =- '~,~I - - c,~' I I I ~_. - \~- "" ~<' T \ II) I \ I !a~~!on~~ci~l~ ! \'Fl (" '[),d J '!" II~ [ KEY MAP "__-\1, I.~__.I ( I II ]V W~E s DRAWN BY: E.L. DATE: March 10,2009 REPORT EGD-013-09 ATTACHMENT NO.1 92q G:\Attachments\OldScu 0 ~econ,mxd Cl!J!.-iQgron REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 30,2009 Resolution #: Report #: EGD-014-09 File #: By-law #: Subject: AUTOMALL SUBDIVISION, BOWMANVILLE, PLAN 40M-2171, 'CERTIFICATE OF ACCEPTANCE' AND 'ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-014-09 be received; 2. THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2171; and 3. THAT Council approve the by-law attached to Report EGD-014-09, assuming a certain street within Plan 40M-2171 as public highway. Respectfully by, - 'l 4rf;hUV~ - Submitted by: A.S. Cannella Director of Engineering Services ASC/NAC/dv March 16, 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282 926 REPORT NO.: EGD-014-09 PAGE 2 1.0 BACKGROUND 1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered October 27,2003, with Waverly Road Properties Inc. to develop lands by plan of subdivision, located in Bowmanville and described as Plan 40M-2171 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works; b) Street Liqhtinq System; c) Final Works; and d) Stormwater Manaqement System 1.3 The Initial Works and Street Liqhtinq System were issued 'Certificates of Completion' and subsequent 'Certificates of Acceptance' by the Director of Engineering Services, as per the maintenance requirements set out in the Subdivision Agreement. 1.4 The Stormwater Manaqement System was issued a 'Certificate of Completion' dated November 16, 2007. This initiated a two (2) year maintenance period, which will expire on November 16, 2009. 1.5 The Final Works were issued a 'Certificate of Completion' dated November 16, 2007. This initiated a one (1) year maintenance period, which expired on November 16, 2008. The developer experienced delays in completing the repair works, however, the works have been re-inspected, and all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 927 REPORT NO.: EGD-014-09 PAGE 3 1.6 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works. The Subdivision Agreement requires Council approval prior to the issuance of the 'Certificate of Acceptance' for the Final Works. 1.7 Further to the issuance of a 'Certificate of Acceptance', a by-law is required to permit the Municipality to assume a certain street within Plan 40M-2171 as public highway (Attachment 2). Attachments: Attachment 1 - Key Map Attachment 2 - Proposed By-Law List of Interested Parties: 928 Automall Subdivision Plan 40M-2171 Baseline Road ~ ..... u:' " q:: iii c ,9 Cl Q) D:: " C'll o D:: c :e C'll ~ Spicer Square " C'll o D:: >- Q) 't: Q) > C'll 3: ^' W~E s 'jJ7; // tJ' DRAWN BY: E.L. ~- ~/~ ~~ DATE: March 16, 2009 REPORT EGD-014-09 ATTACHMENT NO.1 q::>9 G:\AttachmentsWOM-2171.mxd jJ," 1 I. [)C\[': i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW 2009- XXX Being a By-law to assume a certain street within the Municipality of Clarington as public highway in the Municipality of Clarington, The Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1, THAT the street shown on Plan 40M-2171, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, is hereby accepted by the Corporation of the Municipality of Clarington as public highway, and assumed by the said Corporation for public use: Spicer Square BY-LAW read a first and second time this xxth day of xxxxx 2009, BY-LAW read a third time and finally passed this xxth day of xxxxx 2009, Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 930 Cl!J!mgton REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 30, 2009 Report #: OPD-005 -09 File #: By-Law #: Subject: CLARINGTON PITCH-IN CANADA CLARINGTON CLEAN AND GREEN Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-005-09 be received for information. Submitted by: Reviewed by: C) rzz~ -:;.~~ Franklin Wu, Chief Administrative Officer *sa 1001 REPORT NO. OPD-005-09 PAGE 2 BACKGROUND: The 43rd Annual Pitch-In Canada Week across Canada takes place April 20th to 25th. The campaign theme was Operation Clean Sweep. Clarington's campaign' theme is "Clarington Clean and Green". The objectives of the campaign include: . Cleanup, restore and beautify the environment by cleaning up litter and other garbage from urban, rural and wilderness areas and by initiating local products such as habitat preservation and restoration and urban renewal activities. · Encourage voluntary action as a means of resolving environmental problems. · Encourage civic pride and develop long term working relationships for the future. The Clarington Pitch-In Canada Events in 2008 were a big success with 73 locations (compared to 49 in 2007 and 34 in 2006). There was 13.83 metric tonnes of garbage collected versus 5.2 metric tonnes in 2007 and 4.5 in 2006. The garbage was collected from our boulevards, parks, trails and open space areas. In 2008 it was the first year we asked residents to separate recycling. Not all residents complied but we did manage to collect .0001 metric tonnes of bottles and cans and 1.134 metric tonnes of tires. Our dry cell batteries drop off area collected .363 metric tonnes of batteries. For the week of April 20th a challenge is being issued to the schools across Clarington to strive for 150,000 minutes of participation. Schools and other groups, organizations or individuals must call the Operations Department so we can include them in our event. We will provide garbage bags and gloves while quantities last. Advertisements will be placed in the newspapers in April to promote this event. Since April 22nd is Earth Day, school participation is significant as teachers are promoting mother earth to our children. 2009 Clarington Clean and Green 1002 REPORT NO. OPD-OOS-09 PAGE 3 SPECIAL EVENT LOCATION: This year the Region of Durham will be selling their blue boxes, green bins and com posters at the free compost give away on Saturday April 2Sth which will be located at the Operations Department 42 Yard at 178 Darlington/Clarke Townline Rd., Bowmanville. The event will take place from 9 am to 12 noon which is the same time as our cleanup events for Saturday. Residents are asked to bring a shovel and container to collect their own compost and can take advantage of bringing in their broken blue boxes and green bins and replace them for free. Newcastle Food Bank will be on-site to collect non-perishable food items in exchange for free compost and mulch. Residents can also drop off used cell phones and dry cell batteries. Previously we have had this event at Animal Services and have found at times the lineup would extend to Liberty St. causing traffic jams. Since the response to this event is so overwhelming, moving the event to 42 Yard will solve this problem. CONCLUSION "Pitch-In Wee'K' is an excellent Community based program that encourages Community involvement and promotes volunteerism and instills Clarington pride. Individuals, groups, organizations will be encourage to participate in programs that will keep Clarington Clean and Green. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905) 263-2291 F (905) 263-4433 1003 " Clarmmon Leading the Way b U REPORT EMERGENCY AND FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 30, 2009 Resolution #: Report #: ESD-005-09 File # By-law # Subject: MONTHLY RESPONSE REPORT - FEBRUARY 2009 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD-005-09 be received for information. " Cp'l /,/' Submitted by: /I "C)~ i~ Gordon Weir, AMCT, CMM111 Director Emergency & Fire Services Reviewed by: Q ~ -.:=C ' nklin Wu, Chief Administrative Officer GW*tw CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F 905)623-6506 1101 REPORT NO: ESD-005-09 PAGE 2 1.0 BACKGROUND 1.1 Our report covers the month February 2009. It is our intent to provide Committee with information relevant to this Department, in a timely manner. 2.0 COMMENT 2.1 The Department responded to 315 calls during this period and recorded total fire losses of $237,100.00 A breakdown of calls responded to follows in the attached table (Attachment #1). Attachment #2 is an explanation of the different types of responses. Attachment #1: Activity Report Attachment #2: Description of Types of Responses 1102 Attachment #1 to ESD-005-09 CLARINGTON EMERGENCY & FIRE SERVICES MONTHLY ACTIVITY REPORT REPORT PERIOD: FEBRUARY 1, 2009 OO:OO:OOhrs - FEBRUARY 28, 2009 23:59:59hrs RESPONSE TYPE REPORT FIRE STATIONS 2009 2008 RESPONSE STATION STATION STATION STATION STATION THIS TO TO DATE SAME TO TYPE 1 2 3 4 5 PERIOD DATE % PERIOD DATE FIRES / 2 3 1 1 1 8 19 3.1% 5 15 EXPLOSIONS OVERPRESSURE RUTURE 0 0 0 0 0 0 1 0,2% 0 0 EXPLOSIONS PRE FIRE 2 0 0 0 0 2 7 1.1% 3 8 CONDITIONS BURNING 0 0 0 0 0 0 0 0.0% 5 6 (controlled) FALSE FIRE 12 8 0 15 0 35 74 12.1% 35 67 CALLS CO FALSE CALLS 6 0 0 0 0 6 47 7.7% 21 60 PUBLIC HAZARD 6 1 0 3 0 10 24 3,9% 10 19 CALLS RESCUE CALLS 13 5 5 4 6 33 94 15,4% 48 102 MEDICAL CALLS 87 18 7 37 0 149 315 51.6% 135 273 OTHER 11 1 3 3 1 19 30 4.9% 17 52 RESPONSES TOTALS THIS PERIOD 139 36 16 63 8 262 611 100.0% 279 602 TO DATE 323 81 45 142 20 611 THIS PERIOD 149 34 20 69 7 279 LAST YEAR TO DATE LAST 310 75 38 159 20 602 YEAR 1103 . . DOLLAR LOSS REPORT THIS PERIOD $237,100 2009 TO DATE $294,800 THIS PERIOD $712,000 2008 TO DATE $1,077 ,600 APPARATUS RESPONSE REPORT FOR THIS PERIOD STATION 1 PUMPER SCAT PUMPER TANKER UTILITY AERIAL RESCUE 1 1 11 1 1 1 1 THIS PERIOD 254 105 136 5 2 0 0 6 TO DATE 649 270 325 24 6 0 7 17 STATION 2 PUMPER TANKER 2 2 THIS PERIOD 49 39 10 TO DATE 108 82 26 STATION 3 PUMPER TANKER UTILITY ATV 3 3 3 THIS PERIOD 27 17 9 1 0 TO DATE 63 45 17 1 0 STATION 4 PUMPER PUMPER TANKER AERIAL 4 44 4 4 THIS PERIOD 100 90 8 2 0 TO DATE 238 209 20 7 2 STATION 5 PUMPER TANKER 5 5 THIS PERIOD 18 8 10 TO DATE 32 19 13 448 TOTAL VEHICLE MOVEMENTS FOR THIS PERIOD 1090 TOTAL VEHICLE MOVEMENTS TO DATE - 2009 1104 . . Attachment #2 to ESD-005-09 DESCRIPTION OF RESPONSE TYPES Fires and Explosions: Instance of destructive and uncontrolled burning involving structures, vehicles and open area fires, including explosion of combustible solids, liquids or gases which mayor may not have resulted in a dollar loss. Overpressure Rupture/Explosion: An explosion or rupture as a result of pressure, no fire. Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove, cooking - smoke or steam, lightning, fireworks. Burning (controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. False Fire Calls: Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious/prank, perceived emergency, accidental activation of alarm by person CO (carbon monoxide) False Calls: A call where it is determined that the detection equipment malfunctioned or there was a perceived emergency - no CO leak Public Hazard Calls: Includes a response for spills and leaks of a hazardous product such as natural Gas, Propane, Refrigerant, Miscellaneous/Unknown, Gasoline or Fuel, Toxic Chemical, Radio-active Material, Power Lines Down, Arcing, Bomb, Explosive Removal, Standby, CO (carbon monoxide) or Other Public Hazard. Rescue Calls: A call for a person in danger due to their proximity to the occurrence and who is unable to self evacuate and is assisted by Fire Department personnel i.e. Vehicle Accident, Building Collapse, Commercial/Industrial Accident, Home/Residential Accident, Persons Trapped in Elevator, Water Rescue, or Water/lce Rescue. Medical/Resuscitator Call: Includes a response to a patient(s) suffering from Asphyxia, Respiratory Condition, Convulsions, Epileptic, Diabetic Seizure, Electric Shock, Traumatic Shock, Heart Attack, Stroke, Drug Related, Alcohol Related, Cuts, Abrasions, Fracture, Burns, Person Fainted, Nausea and pre-hospital care such as administering oxygen, CPR, defibrillation, or first aid Other Response: Assistance to other Fire Departments, call cancelled on route, non fire incidents where an illegal grow operation or drug operation was discovered 1105 Cl!J!.wgtnn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 30, 2009 Resolution #: Report #: CSD-007 -09 File #: By-law #: Subject: 2009 ROTARY RIBFEST Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recomme-nd to Council the following: 1. THAT Report CSD-007 -09 be received; 2. THAT Council provide direction to staff regarding the community use of the municipal generator; 3. THAT Council provide staff with direction on associated costs related to the 2nd Annual Rotary Ribfest; 4. THAT Council require the Bowmanville Rotary Club to provide, for the duration of the event, general liability insurance in an amount of not less than five million dollars (5,000,000) per occurrence. An original Certificate of Insurance shall be submitted to the Municipality of Clarington and shall name the Municipality of Clarington as an Additional Insured; and 5. THAT the Bowmanville Rotary Club be advised of Council's decision. Submitted by: / Jo eph P. Caruana irector of Community Services Reviewed bO~ Franklin Wu Chief Administrative Officer SM/SC/lw CORPORATION OF T'HE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 1201 REPORT NO.: CSD-007-09 PAGE 2 1.0 BACKGROUND 1.1 Council received correspondence from Wayne Routly, Sponsorship Chair, Bowmanville Rotary Club, announcing that the Club would be hosting the 2nd Annual Rotary Ribfest.event June 12 -14,2009, at the Garnet B. Rickard Playing Fields. The Rotary Club further requested financial assistance with costs associated with the rental of the parking lot and playing fields as well as costs associated with advertising in Clarington tourism publications (Attachment # 1). This correspondence was referred to staff. 1.2 The initial Rotary Ribfest was held June 27 to July 1, 2008, and attracted over 27,000 guests for five days of family friendly fun and entertainment, which included local musicians, vendors and midway rides for the children. 2.0 COMMENTS 2.1 Staff representatives from Operations, Emergency Services, Communications & Tourism and Community Services met with representatives of the Bowmanville Rotary Club on February 1 ih to review their needs to facilitate the proposed 2nd Annual Rotary Ribfest. Rotary Club representatives identified areas where the Municipality could supply support and services to assist the Rotary Club. 2.2 Staff subsequently investigated and identified the associated costs with providing the services/facilities requested. 2.3 The following are the facilities and services which the Municipality has been requested to provide and the costs associated with providing these services. Rental of East Ball Diamond 0 erations) Closure of West Ball Diamond o erations Picnic tables and garbage cans on site 0 erations) Staffing (Operations) $840 June 12-15 (includes % day set up and full da take down $840 Although the west diamond is not required for the event, the event would require this diamond to be unavailable for rental . N/C $2,000 Staff to assist with the pick-up of litter and the emptying of garbage containers. This event is not a budgeted community event and would require staff overtime for the Operations De artment. 1202 REPORT NO.: CSD-007-09 PAGE 3 Waste Disposal The Rotary Club has been provided with contact information for the waste disposal contractor to explore possible event sponsorship. Parking Lot N/C For the 2008 event staff worked with the (Community Services) Rotary Club to reconfigure the set up of ribber vehicles to minimize the impact on the parking lot. Ribbers vehicles are confined to the north row of the parking lot and do not negatively impact on other parking lot users. Access to Water N/C The Ribbers require water at their food (Community Services) stations to satisfy health regulations. There is a hydrant adjacent to the site which could accommodate this need. The Rotary Club would be required to apply to the Region of Durham for a permit to connect to the hydrant and the Emergency Services Department would provide the required hoses for the duration of the event to carry the water to the food stations. Access to Electricity $2,790 In 2008, the Emergency Services Department (Emergency Services) provided (at the last minute) the loan of a generator when the organizers were not able to access electrical power as they had planned. This generator was purchased as part of the Y2K contingency plans and subsequently assigned as a back up power source for the municipal emergency evacuation centres. As the generator was not originally intended to be loaned out to community events, staff are requesting direction from Council as to the suitability of offering the use of the generator for this event and if there should be a fee assigned to such use. Staff has determined the cost of renting a similar generator from United Rental to be $930.00 per day plus taxes. Ribfest would require a three day rental. Promotional Support $600 The organizers of Ribfest had requested (Corporate Services) colour assistance with the promotion of the event $480 b/w through the various Clarington tourism publications. Staff are able to provide at no cost (space permitting) 1203 REPORT NO.: CSD-007 -09 PAGE 4 - June Clarington.net publication - front page of the municipal website - online events calendar on the municipal website -information screens located in various facilities - outdoor signs located at various facilities In addition a ~ page ad in the Community Services Summer Recreation & Leisure Guide could be provided at a non-profit rate of $600 for colour and $480 for black & white. Disposal of Fryer Grease N/C The grease used in the on site fryers must be (Community Services) replaced periodically throughout the weekend. The organizers have requested help in disposing of this grease. The Garnet B. Rickard Recreation Complex has capacity to store and recycle food grease on site. Staff would work with the organizers to accommodate this request. Certificate of Insurance Unknown In keeping with risk management best (Finance) practices it is recommended that for the duration of the event (including set up and take down) the Bowmanville Rotary Club be required to provide commercial general liability insurance in an amount not less than five million dollars (5,000,000) per occurrence to protect the Rotary Club and the Municipality of Clarington from any claims for damages, personal injury including death, and for claims from any property damage. The insurance coverage shall include, but not be limited to tenant's legal liability, non- owned automobile coverage, cross liability and severability of interest clause, third party bodily injury including death, property damage and personal injury~ An original Certificate of Insurance shall be submitted to the Municipality and shall name the Municipality of Clarington as an Additional Insured. Total Costs of Services $7,070 Includes generator rental and colour 1/2 page in Community Guide 1204 REPORT NO.: CSD-007-09 PAGE 5 3,0 CONCLUSION 3.1 The 2008 Rotary Ribfest was a very successful event which included attractions for the entire family. The event provided exposure for local talent with the entertainment stage and to community groups and vendors through the booths and displays. 3.2 It should be noted that the Bowmanville Rotary Club does not qualify for a Community Grant as the program is not intended to provide funding to organizations that make donations. 3.3 Queries with respect to departmental comments and estimates etc. should be referred to the appropriate department. Concurrence: Director of Corporate Services Director of Operations Director of Emergency Services Director of Finance Attachment #1: January 26, 2009 letter from Wayne Routly 1205 :::,'T'J) ( , ').,~ vi, ,.,,: ""-'~' .' ... - '- .J-' ,- ~ .,': ". '.. '.. J)''' "'';. 'c'~' ~., C50-007-09 Attachment #1 ,--- : (~:' /'.,; ry-' ;":1 r~, , ! I.:J 17 ('\ t.:; 1"\; R i }--J c ~ +l .! \" '. '...; v... I i \,...~. '--, v J >( "f. ,''''' "", .- .~ ,,' " '. ',~ .,,-~ r . . ~~J'ON REVIEWED By/1-), c6 OIt~NA1. TO: I e(" COUNCIL 1:1 COUNCIL 1:1 FILE DIRfCTlOH INfORMATION copy TO: 1:1 MAYOR 1:1 MfM8fRS 1:1 CAO rL... ~IC.A Of COUNcil 09JAN21 pt "'~I:I :'~~TE CJ =r CJ EfIG.EAIIIG 1:1 MUNlClm. 1:1 ()IIfRATIOfIS SEAVlCfS CLERK'S 1:1 ~~rr CJ SOlICITOR CJ TREASURY CJ OTHER Rotary Ribfest June 12, 13, 142009 Garnet B. Rickard Playing Fields Monday, January 26, 2009 Mayor Jim Abernethy Municipality of Clarington 40 Temperance Street Bowmanville Ontario L 1 C 3A6 Dear Mayor Abernethy: MlJNICIIW.CLEAIC'SFIU t11(J 9. ~b 110e The Bowmanville Rotary Club will be hosting its 2nd Annual Ribfest June 12, 13, 14, 2009 at the Garnet B. Rickard Playing Fields. As a non profit organization we would like to formally request that we receive monetary relief on the parking lot and playing field rental costs and as well associated costs with advertising in Clarington tourism publications. As our budget for this event is estimated at $60,000 we are hard at work to find donations, sponsorships and gifts in kind. Ourfirst Ribfest last year was most successful and resulted in a turnout of over 27,000 with great positive feedback. Rotary provided an event which was family friendly, offering delicious food, exciting music, interesting vendors and midway rides for children - Ribfest offered something for everyone - we believe - making Rotary Ribfest a tourist destination choice. Rotary an International Service Organization has a motto to which all Rotarians aspire - Service Above Self. With funds raised at this year's event, we plan to continue serving both our local and international communities, As proud supporters of all things community since 1924 the Rotary Club of Bowmanville will continue to do so with monies raised from this event. o f '\ .r~~ '( ~ 2: :~: E= T r~2:~CS~j _ r'~ , '.' I tf\jT t'-~ ;: .,/E:~)f :~:j';"E 'MNw.bcwmanviller!bfest .com Attached is a list of some of our past and current funding initiatives. It should be noted that the average annual amount the club spends on funding initiatives is .$55,000 with a major portion being donated within CI'](ington. Money is railed throlJgn the community "giving back" by ')upporting our ()nnual Christmas Tree Sales, the Rotary Dinner IJnd 1206 CSD-007-09 Attachment #1 Auction, the Rotary Hot Apple Cider Booth at Applefest and of course Rotary Ribfest, We know that Ribfest events are considered great drawing cards for tourists and local citizens.... With Mosport hosting the Canadian Tire weekend the same time as Ribfest we would hope tourists would combine both events and with children also make a trip to the Bowmanville Zoo a destination requirement, Your support of Ribfest, Rotary and the important work that we do in the community we believe makes us worthy recipients of this request from Council. For additional information on this Ribfest request, please contact the Chair of Sponsorship as indicated below, Sincerl!3 BD..{ ""v I , Wayne RO~ Sponsorship Chair (905) 434-6212 eric 15)nexi~om.net i~~f7f~';'~ ~~~-.._,.., " .';.'.) fL.;. /.. \ I ~ "1 ';.\' 'I , ))" _;,L.~;c. /' I : l!li .'. ,,) "'; 1/ I. 1 [VI! :(\Ije), , . -!s'6';j7'~'~I. ' ". :_~ '~J l' i f . , i~...,/..J.f~:'I'."':~ T ~'.-:i l .." -~.\I r,(..l.,',i(.,....I~r'.i;i!o--..;'ir.f~::..-::t t'i~.ir 1207 ROTARY FUNDING INITIATIVES Local Community Initiatives Donation of Visual Arts Property and Building Visual Arts Garden Dewey's Cafe Fire Training Trailer Restorative Justice Adopt a Road Special Needs Children's Programmes Respite Programme for Parents of Special Needs Children Disabled Persons Seniors Programmes Clarington Project Partners In Service-Durham Region Disability Programme GrandviewChildren's Centre & Campbell School for Disabilities Community Care Durham Region Disabled Riding Programme Easter Seals Disabled Camo Programme Doug Fluty Autistic Children's Programme Ontario March of Dimes Secondary School Bursaries Junior Achievement Secondary School Seasonal Symphony Tickets for Students Firehouse 4-H-Club Rotary Youth Leadership A wards Rotary Adventure in Citizenship Who is Nobody First Nations Bursaries Public School Dictionary Programme Bowmanville Memorial Hospital Foundation Rotary Park Rotary Park Clock Tower Clarington Older Adult Centre Scugog Community Living Home Library Renovations and Furnishings Butterfly Garden Newcastle Townhall Good Samaritan Shoebox Xmas Project Durham East Baseball Special Requests Donation of Silver Creek Parkland Orono Rodeo and Bleachers C50-007-09 Attachment #1 1208 CI!JlmglOn REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 30,2009 Report #: CLD-005-09 File #: By-law #: Subject: LIVESTOCK EVALUATION STATUS RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report CLD-005-09 be received for information. Submitted by: d Reviewed by: Franklin Wu, Chief Administrative Officer PLB* CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 1301 REPORT NO.: CLD-005-09 PAGE 2 BACKGROUND AND COMMENT At the General Purpose and Administration Committee meeting of January 19, 2009, direction was provided for the Municipal Clerk's Department to provide an update of livestock evaluation claims to date. Report CLD-27 -04, which is included as Attachment No. 1 to this report, outlines the process for the filing of claims under the Livestock, Poultry and Honey Bee Protection Act and the amount of compensation paid and reimbursed by the Province from 1998 to 2003. The following chart indicates the compensation for the years 2004 to 2008: Total Compensation Paid by Number of Municipality and Submitted to Compensation Reimbursed Year Claims Province by Province 2004 61 $ 29,009.50 $ 29,009.50 (One claim for dog damaQe) 2005 63 $ 33,974.75 $ 33,674.75 2006 61 $ 42,517.00 $ 42,467.00 (Two claims for dOQ damaQe) 2007 87 $ 63,091.00 $ 62,191.00 2008 129 $108,214.00 $108,114.00 The differences in the amounts submitted to the Province and the amount paid to the Municipality is due to the timing of the payments received around year end. In the vast majority of cases, all claims submitted to the Province for coyote damage are reimbursed in full. This report is presented for information purposes. Attachments 1. Report CLD-27 -04 1302 Attachment No.1 to Report CLD-005-09 CI~gton REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 7, 2004 Report #: CLD-27-04 File #: By-law #: Subject: LIVESTOCK, POULTRY AND HONEY BEE PROTECTION ACT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report CLD-27-04 be received for information. , Submitted by: Reviewed by: u, f Chief Administrative Officer , PlB*ct 1101 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO l1C 3A6 T 905-623-3379 F 905-623-6506 1303 REPORT NO.:CLD-27-Q4 PAGE 2 OF 5 Backaround At the Council meeting held on June 28, 2004, a resolution was passed directing the Municipal Clerk to prepare a report regarding the Provincial policy governing the livestock compensation process, LeQislation The livestock compensation process is governed by the Livestock, Poultry and Honey Bee Protection Act (the Act). In accordance with the Act, local municipalities are liable to the owner of livestock or poultry for the amount of damage caused by dogs or wolves. For the purpose of the Act, local municipalities must appoint one or more persons as valuers. When a fanner determines that they have sustained damage to their livestock, they contact a valuer who attends and completes a Livestock Valuers Report that is submitted to the municipality. OOQ Oamaoe The Act states that any person may kill a dog that is found killing or injuring livestock or poultry or that is found straying at any time and not under proper control, upon premises where livestock or poultry are habitually kept. In the case of damage caused by a dog, the municipality is entitled to recover the amount paid from the owner of the dog. The council may conduct an inquiry in order to ascertain the owner of a dog that has killed or injured livestock or poultry. Once the owner of a dog has knowledge that his dog has killed or injured livestock or poultry, he shall destroy the dog within forty-eight hours. Wolf Oamaoe In the case of damage caused by wolves, the municipality submits the reports to the Ministry of Agriculture and Food and is reimbursed for the amounts that have been paid to the owners of the livestock or poultry. Other Wild Animals The Act states that a local municipality may pass a by-law to provide that where livestock or poultry are killed or injured by wild animals other than wolves, the municipality will reimburse the owner for the damage and may fix the maximum amount payable for any head of livestock so killed or injured. In 1989, Council passed a resolution to deny reimbursement to owners of livestock for damage caused by other wild animals. 1102 1304 REPORT NO.:CLD-27-04 PAGE 3 OF 5 Denial of Liabilitv Where the valuer finds evidence to show: a) that the livestock or poultry was not killed or injured by a dog or a wolf; b) that the killing or injuring was caused by a dog owned by or habitually kept on the premises of the owner of the livestock; or c) that the owner had not taken reasonable care to prevent the killing or injuring of the livestock or poultry by dogs or wolves, the council may deny liability in whole or in part, Appeal Should the owner of the livestock or the council be dissatisfied with the report of the valuer, they may appeal to the director who is appointed by the Minister. Upon appeal, the director will name a valuer who will make a further investigation and report, Limitation on Amount of Compensation Part III of the Act states that where compensation is payable under the Act, the amount shall not exceed the market value of the livestock, poultry, honey bees or hive equipment at the time of death, injury or damage in respect of which payment is made. If an owner received an amount under a contract of insurance by reason of the death of or injury to livestock or poultry, the market value of the livestock is to be reduced by that amount. The regulations to the Act set out maximum amounts for compensation as follows: For a head of cattle, $1,000 For a fur-bearing animal, $100 For a goat, $200 For a horse, $500 For poultry of one owner killed or injured in any year, $1,000 For a rabbit, $20 and for all rabbits of one owner killed or injured in any year, $1,000 For a head of sheep, $200 1103 1305 REPORT NO.:CLD-27-04 PAGE 4 OF 5 For a head of swine, $200 For honey bees, $35 For hive equipment, $75 In January 2004, with the appointment of new valuers, the amount of compensation per claim being awarded to livestock owners decreased. Although the market values had declined, the owners felt that the awards had been decreased too dramatically to truly reflect the market. In order to determine the method of calculating the compensation in past, a long.time valuer was contacted. He advised that in many cases the lost animal is a young calf or lamb. In those circumstances, an additional amount of compensation has been awarded to offset the cost of feeding the female animal until the next breeding. This compensates for the lost potential revenue from the young animal. To clarify this point, the Ministry was contacted, They have advised that additional information may be factored into the value. Pedigree, genetics, pertinent performance records, physical identification, invoices and/or sale records and age should all be considered in determining the value. In calculating market value, recognition should be given to breeding value that an animal may have beyond what it is worth for slaugter purposes. The value should, however, be based on the best estimate of the replacement cost. The valuer should ask "What would the livestock owner have to pay to 'replace' that animal in the herd?" Livestock Valuers Reoorts In 2000, the Ministry amended the Report of the Livestock Valuer in order for more information to be collected by the valuers. A copy of the form that was used prior to the amendment is included as Attachment No.1. The new form is included as Attachment No.2. Note that the new form has a column on Page 3 to include an amount for "Additional Value Over Market". In addition to the Report of the Livestock Valuer, each livestock owner must complete an affidavit swearing to the details of the attack. This affidavit must be signed in the presence of a Commissioner for Taking Affidavits; Given the size of our municipality, we have applied and the Province has appointed our valuers as Commissioners for Taking Affidavits. In this way, the farmer can swear the affidavit at the time the valuer attends to investigate the damage, saving them a trip into the Municipal Administrative Centre. A copy of the Affidavit is attached hereto as Attachment No.3. .., 1104 1306 REPORT NO.:CLD-27-o4 PAGE 5 OF 5 Claims of the Municipality The resolution passed by Council on June 28 stated that the report being prepared was to include the dollar value allowed per animal for each year covering 1995 through to the end of 2003; in addition a list by year of the claims submitted, money paid for each claim and the number of claims rejected each year. In accordance with the municipality's record retention by-law, the claims for the years 1995, 1996 and 1997 have been destroyed. The total amounts for claims submitted to the Ministry for the years 1998 to 2003, inclusive, are as follows: Compensation Paid by Municipality and Year Submitted to Compensation Province Reimbursed bv Province 1998 47,655.00 47,655,00 1999 48,245,00 47,945.00 2000 25,410.75 23,210,75 2001 26,028.00 25,583,00 2002 25,732,50 25,732.50 2003 33,199.00 33,099.00 The details of each of these years are included as Attachment No.4 to this report. Please note that these claims are only those that were submitted to the Ministry for reimbursement. Attachment No. 1 - Old Report of Livestock Valuer Attachment No.2 - Revised Report of Livestock Valuer Attachment No.3 - Affidavit Attachment No.4 - Listing of Claims 199B to 2003 1105 1307 ClariniltDlJ Leading the Way ~. t) REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 30, 2009 Report #: COD-025-09 File#_ By-law # Subject: TENDER CL2009-5, HIGH FLOAT RESURFACING Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-025-09 be received; 2. THAT Miller Paving Limited, Gormley, Ontario with a total revised bid in the amount of $733,206.60 (excluding G.ST), being the lowest responsible bidder meeting all terms, conditions and specifications of tender CL2009-5, be awarded the contract for the 2009 High Float Resurfacing as required by the Operations Department; 3. THAT funds required in the amount of $859,706.60 (which includes $733,206.60 tendering, engineering, administration and contingencies) be drawn from the Department of Operations, 2009 Capital Budget Rural Road Resurfacing account # 110-36-330- 83680-7401; and 4. THAT pending satisfactory pricing and service the contract is extended for an additional one year. Submitted by: ~~ rie Marano, H.B.Sc., C.M.O., Dire.9t9r'" of Corpor e Ser:vices / / ., / '/ Reviewed by: d ~...:::; ~ klinWu, Chief Administrative Officer MM\JDB\BH CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1401 REPORT NO.: COD-025-09 PAGE 2 1, BACKGROUND AND COMMENT 1.1. Tender specifications were provided by AECOM for the 2009 High Float Resurfacing as required by the Operations Department. 1.2. The tender makes provision for the extension of the agreement for a second year provided the service is satisfactory and prices are acceptable. 1.3. Tenders were publicly advertised in the local paper as well as electronically. Subsequently, two tenders were received and tabulated as per Schedule "A" attached. 2, ANALYSIS 2.1. After review and analysis of the bids by the Operations Department, AECOM Associates and Purchasing, it was mutually agreed that the low bidder, Miller Paving Limited, Gormley, Ontario, be recommended for the contract for the 2009 High Float Resurfacing project. A copy of the recommendation memo from AECOM, is attached as Schedule "B". 2.2. The recommended low bidder has previously performed satisfactory work for the Municipality of Clarington. 2.3. For the information of Council, the average unit prices per tonne and cubic metre quoted for this project represents an approximate 3% increase over the 2008 bid. 2.4. Queries with respect to the department needs, specifications, etc. should be referred to the Director of Operations. 3. FINANCIAL IMPLICATIONS 3.1. The low bid from Miller Paving Limited exceeds the project budget when costs for administration, inspection, testing and contingencies are taken into consideration. Therefore, the scope of work has been adjusted so that the project will fall within the budget requirements. 3.2. Details of the changes to the scope of work are outlined in the attached memo from AECOM. 1402 REPORT NO.: COD-025-09 PAGE 3 3.3. The total project cost of $859,706.50 (which includes adjusted $733,206.60 tendering, engineering, administration and contingencies) will be drawn from the 2009 Operations Department Capital Budget Rural Road Resurfacing Account #110-36-330-83680-7401. 3.4. The budget for the 2009 rural road resurfacing contract was approved at $860,000.00. 4. CONCLUSION 4.1. That the low compliant bidder, Miller Paving Limited, Gormley, Ontario, be recommended for the contract for the 2009 High Float Resurfacing project. 5. INPUT FROM OTHER SOURCES 5.1. This report has been reviewed for recommendation by the Purchasing Manager, with the appropriate departments and circulated as follows: Concurrence: Director of Operations Attachments: Attachment 1 - Schedule "A", Bid Summary Attachment 2 - Schedule "B", Recommendation Letter from AECOM 1403 Schedule "A" Bid Summary Tender CL2009-5 BIDDER TOTAL BID REVISED BID (Excluding GST) (Excluding GST) Miller Paving Limited $835,851.25 $733,206.60 Gormley, ON *Royel Paving Limited $929,248.83 $821,205.89 Lindsay, ON *mathematical correction required 1404 Schedule "B" Recommendation Letter from AECOM Tender CL2009-5 1405 AECOM AECOM 300 Water Street, \lVhitby, ON, Canada L 1N 9J2 T 905,668,9363 F 905,668.0221 www.aecom.com March 16, 2009 Mr. F. Horvath Director of Operations The Municipality of Clarington 40 Temperance Street BOWMANVILLE, ON L 1 C 3A6 Dear Sir: Re: 2009 High Float Resurfacing Tender Contract No. CL2009-5 (the "Contract") Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on Tuesday, February 24, 2009. A list of the bids received is provided in the table below. All numbers are exclusive of GST. BIDDER TOT AL BID (GST Excluded) Miller Paving Limited $835,851.25 Gormley, ON Royel Paving Limited $929,248.83* Lindsav, ON * Mathematical Correction Required/Did not alter bid order The Municipality of Clarington's Purchasing Department (the .Purchasing Department") reviewed all bids. AECOM Canada Ltd. ("AECOM") has reviewed all bids accepted by the Purchasing Department and confirmed the bid values noted above, Miller Paving Limited ("Miller") is the lowest bidder. Its submitted tender has been reviewed and is compliant. As requested by the Purchasing Department, references were checked only for the lowest bidder. Miller has completed a number of similar scope projects including work for Carling Township, the Town of East Gwillimbury, and the City of Pickering, and it has been providing this service to Clarington for the past two years. The referenced clients were contacted and all responded favourably. The low bid from Miller Paving Limited exceeds the project budget when costs for administration. inspection, testing, and contingencies are factored in. The tender documents allow the municipality to adjust the tendered amount by up to 30% (Schedule A. Adjustment to Contract), and possible revisions were reviewed with municipal staff to ensure budget compliance. In order to meet the approved 2009 budget, the following actions are proposed: 1406 Page 2 Municipality of Clarington March 16. 2009 a) After tendering this project, the municipality was informed it would be receiving Building Canada Fund funding for paving Concession 7/8 from Highway 35/115 to the west boundary (this is a separate project administered by the Clarington Engineering Department). This project will therefore require the deletion of Part C, Item b), Concession 8 from this project resulting in a saving of $50,281, b) From the review with municipal staff, it is recommended that Part B, Item F (Concession 4 from Bragg Road westerly to the creek) be deleted resulting in a saving of $52,363.65. Deleting the same items from Royel's bid using Royel's unit rates does not change the bid order, The estimated costs for various project components, based on the low bid, are summarized in the table below. Miller Bid $835,851.25 Delete Part B, Item f) ($52,363.65) Concession 4 (see below) Delete Part C, Item b) ($50,281.00) Concession 8 (see below) II Net Value of Tender Award I $733,206.60 I Project Costs: Tender Prep/Administration/ Ins ection 7.5% Materials Testing Contingencies (7.5%) Costs Total oject Costs $55,000.00 $16,500.00 $55,000.00 $126,500.00 $859,706.60 Budget Budget Balance $860,000.00 $293.40 Based on the references contacted regarding performance on their previous work, in our opinion, the tender in the amount of $733,206.60 (exclusive of GST) could be awarded to Miller Paving Limited of Gormley, Ontario, provided that all provisions of the Clarington Purchasing Bylaw have been met and subject to allocation of funding by Council. Should you have any questions regarding this matter, please contact the undersigned. Sincerely, AECOM Canada Ltd. ~b:g ian.roger@aecom,com IR 1407 Claringl<OlJ Leading the Way REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 30, 2009 Resolution #: Report #: COD-026-09 File #: By-law #: Subject: CL2009-9, One (1) 60,000 G'v.W. Tandem Diesel Dump Truck c/w Plow Equipment Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-026-09 be received; 2. THAT Winslow Gerolamy Motors Limited, Peterborough, Ontario, with a total bid in the amount of $190,352.16 (plus G.S.T.) after trade, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-9, be awarded the contract to supply one (1) 60,000 G.V.W. Tandem Diesel Dump Truck c/w Plow Equipment, as required by the Municipality of Clarington, Operations Department; and 3. THAT the funds required in the amount of $190,352.16 (plus G.S.T.), be drawn from 2009 Capital Budget account number 110-36-388-83642-7401. Submitted by: rie Marano, H.B.Sc., C.M.O., Direc~()r of Corpora.t ervices /." // ~/ /.~', ,., -,-/ <(?' ----; );/ "~'l 1'- Nancy T lor, B. . :' ., C.A., Directorfof FinarfcelTreasurer Reviewed by: ~ linWu, Chief Administrative Officer MM/JB/BH/km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-3330 1408 REPORT NO.: COD-026-09 PAGE 2 1, BACKGROUND AND COMMENT 1.1. Tender CL2009-9 covered the purchase of one (1) 60,000 GV.W. Tandem Diesel Dump Truck c/w Plow Equipment. The tender was advertised and issued with bids being received as per Schedule "A" attached. 1.2. The tender document made provision for bids with an option to trade in an existing unit. Schedule "A" attached provides both an outright purchase price and an after trade price. 2. ANALYSIS 2.1 Representatives from the Operations Department and Purchasing met to discuss the bid submissions and specifications. 2.2 On review of the bids it was determined that the compliant low bidder Winslow Gerolamy Motors Limited, Peterborough met the specifications, and offered an acceptable trade value on the used unit. Therefore, the recommendation is to award the contract to Winslow Gerolamy Motors Limited, Peterborough. 3. FINANCIAL IMPLICATIONS 3.1. The required funds for this acquisition total $190,352.16 (plus G.S.T.), fall within the allocated 2009 Capital Budget for Operations. 3.2 The purchase of one (1) 60,000 G.V.W. Tandem Diesel Dump Truck c/w Plow Equipment, is a replacement for a fleet vehicle. The Operations Department has accepted the trade-in price for Unit # 98542. 4. CONCLUSION 4.1 To award the contract to Winslow Gerolamy Motors Limited, Peterborough, Ontario for one (1) 60,000 G.V.W. Tandem Diesel Dump Truck c/w Plow Equipment, being the low bid meeting all terms, conditions and specifications of Tender CL2009-9 as required by the Operations Department. 1409 REPORT NO.: COD-026-09 PAGE 3 5, INPUT FROM OTHER SOURCES 5.1. This report has been reviewed for recommendation by the Purchasing Manager, with the appropriate departments and circulated as follows: Concurrence: Director of Operations Attachments: Attachment 1 - Schedule "A", Bid Summary 1410 SCHEDULE "A" BID SUMMARY CL2009-9 ONE (1) 60,000 G,V,W. TANDEM DIESEL DUMP TRUCK CIW PLOW EQUIPMENT BIDDER TOTAL BID (NO TRADE) TOTAL BID (AFTER TRADE) Excluding GST Excludina GST Winslow Gerolamy Motors Ltd. $209,900.16 $190,352.16** Peterborough, ON Performance Equipment Limited $218,272.30 $218,272.30 Mississauga, ON Performance Equipment Limited $227,211.79 $227,211.79 Mississauga, ON Durham Truck Equipment Sales & Service $216,431.36* $211, 131 .36* Ajax, ON *bid rejected, bid submission not signed **trade-in accepted for Unit #98542 1411 rim. f. ;//1; 11f}...1...../0.)f1: \JJL n-1.~ ,. .t1. Leading the Way CJ REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 30,2009 Report #: COD-027 -09 File#_ By-law # Subject: Co-operative Tender T257A-2008, Supply & Delivery of Domestic Furnace Oil Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-027-09 be received; 2. THAT Ultramar Limited, Belleville, Ontario with an approximate annual value of $32,493.75, being the lowest responsible bidder meeting all terms, conditions, and specifications be awarded the Municipality of Clarington requirements for Co-operative Tender T257 A-2008 Supply and Delivery of Domestic Furnace Oil for a three year term; 3. THAT pending satisfactory pricing and service the contract be extended for an additional two years; and 4. THAT funding be provided from the current year's respective departments Operating Budgets. Submitted by: Reviewed by: ie Marano, H.B.Sc., C.M.O., Director of Corporate Services Franklin Wu, Chief Administrative Officer MM\JDB\BH 1412 REPORT NO.: COD-027-09 PAGE 2 1. BACKGROUND AND COMMENT 1.1 A tender for the Supply and Delivery of Domestic Furnace Oil was issued on a Co-operative basis with the Municipality of Clarington, City of Pickering, Town of Whitby, Township of Uxbridge, Lakeridge Health Corporation, Durham District School Board and the Region of Durham participating. The host agency for the tender call was the Region of Durham. 1.2 The tender was publicly advertised and called for bids for the Supply and Delivery of Domestic Furnace Oil as required by the co-operative agencies. 1.3 The contract resulting from this tender will cover the supply and delivery of furnace oil on an as required basis for a three year term with the option to extend for two additional years. 2. ANALYSIS 2.1 A total of four (4) bids were received, the bid submission from Lambert Oil was disqualified as the bid was not authorized and the bid submission from Petro Canada was disqualified as they submitted a qualified bid. The low compliant bid was received from Ultramar Limited. 2.2 A bid for Clarington's requirements was received and tabulated as follows Product Ultramar Limited Newarket, ON Total Bid (Excludin GST) Domestic Furnace Oil Estimated Requirements 62,500 U ear $32,493.75 $34,625.00 2.3 Price adjustments throughout the contract are made in accordance with the formula supplied in the tender document (i.e., based on daily rack pricing); however the firm mark up price is fixed for the three (3) year term. 1413 REPORT NO.: COD-027-09 PAGE 3 3, FINANCIAL IMPLICATIONS 3.1 The annual consumption of domestic fuel oil from 2005 has decreased by approximately 30% as municipal buildings are changed over from oil to gas and/or propane. The prices are subject to the fluctuations in the marketplace. 3.2 The 2007/2008 expenditure for this contract was approximately $39,800.00 for municipal facilities, The community halls located in Tyrone, Brownsdale and Hayden represent an additional $13,400.00. The total expenditure was $53,200.00. 3.3 Due to the volatility of the petroleum market, pricing is based on the daily rack pricing (i.e., price fluctuations daily as per the market conditions) and is subject to a fixed mark up price. A comparison of the unit cost provided with the tender compared to the average price paid in 2008 reflects a 37% decrease, When the market changes this unit price comparison will change significantly. 3.4 Funding will be provided from the current year's respective departments Operating Budgets. 4. CONCLUSION 4.1 After review and analysis of the bids by Purchasing, the Operations Department and the Durham Purchasing Co-operative, it is recommended that Ultramar Limited be awarded the contract. 5. INPUT FROM OTHER SOURCES 5.1 This report has been reviewed for recommendation by the Purchasing Manager with the appropriate departments and circulated as follows. Concurrence: Director of Operations CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1414 Clarin0f\11 Leading the Way b LV REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 30, 2009 Resolution #: Report #: COD-028-09 File #: By-law #: Subject: CL2009-10, One (1) 43,000 G.V.W. Single Axle Cab and Chassis c/w Snow Plow Equipment and U Dump Body Spreader Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-028-09 be received; 2. THAT Winslow Gerolamy Motors Limited, Peterborough, Ontario, with a total bid in the amount of $198,142.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2009-10, be awarded the contract to supply one (1) 43,000 G.v.W. Single Axle Chassis c/w Snow Plow Equipment and U Dump Body Spreader, as required by the Municipality of Clarington, Operations Department; and 3. THAT the funds required in the amount of $198,142.00 (plus G.S.T.), be drawn from 2009 Capital Budget account number 110-36-388-83643-7401. Submitted by: Reviewed by: ~--C'~ anklin Wu, Chief Administrative Officer MM/JB/BH/km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-3330 1415 REPORT NO.: COD-028-09 PAGE 2 1. BACKGROUND AND COMMENT 1.1. Tender CL2009-10 covered the outright purchase of one (1) 43,000 G.V.W. Single Axle Chassis Dump Truck comes with Snow Plow Equipment and U Dump Body Spreader. The tender was advertised and issued with bids being received as per Schedule "A" attached. 2. ANALYSIS 2.1 Representatives from Operations and Purchasing met to discuss the bid submission and specifications. 2.2 The sole compliant bid was submitted by Winslow Gero/amy Motors Limited, Peterborough. Based on previous purchases the pricing is competitive. Therefore, the recommendation is to award the contract to Winslow Gerolamy Motors Limited, Peterborough. 3. FINANCIAL IMPLICATIONS 3.1. The required funds for this acquisition total $198,142.20 (plus G.S.T.), fall within the allocated 2009 Capital Budget for Operations. 3.2 The purchase of one (1) 43,000 GV.W. Single Axle Chassis Dump Truck complete with Snow Plow Equipment and U Dump Body Spreader is a new addition to the Operations fleet. 4. CONCLUSION 4.1 To award the contract to Winslow Gerolamy Motors Limited, Peterborough, Ontario for one (1) 43,000 GV.W. Single Axle Chassis Dump Truck comes with Snow Plow Equipment and U Dump Body Spreader, meeting all terms, conditions and specifications of Tender CL2009-1 0 as required by the Operations Department. 1416 REPORT NO,: COD-028-09 PAGE 3 5. INPUT FROM OTHER SOURCES 5.1. This report has been reviewed for recommendation by the Purchasing Manager, with the appropriate departments and circulated as follows: Concurrence: Director of Operations Attachments: Attachment 1 - Schedule "A", Bid Summary 1417 SCHEDULE "A" BID SUMMARY CL2009-10 ONE (1) 43,000 G,V.W. SINGLE AXLE CAB AND CHASSIS CIW SNOW PLOW EQUIPMENT AND U DUMP BODY SPREADER BIDDER TOTAL BID Excluding GST Winslow Gerolamy Motors Ltd. $198,142.00 Peterborough, ON Performance Equipment Limited NO BID Mississauga, ON Durham Truck Equipment Sales & Service NO BID Ajax, ON 1418 REPORT FINANCE DEPARTMENT PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MONDAY MARCH 30TH, 2009 Resolution #: Date: Report #: FND-007-09 File #: By-law #: Subject: DEVELOPMENT CHARGES AMENDMENT AND BY-LAW Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-007-09 be received and approved; 2. THAT the phase-in component of the residential development charges on Schedule "1" of the By-law No. 2005-108 be deferred from January 1,2009 to July 1, 2009; 3. THAT the phase-in component of the non-residential (excluding Industrial) development charges on Schedule "2" of the By-law No. 2005-108 be deferred from January 1, 2009 to July 1, 2009; 4. THAT there is no need to alter or amend the Development Charges Amendment Study, May 2008, prepared by Hemson Consulting Ltd.; 5. THAT the attached By-law to amend the Development Charges By-law 2005-108 as amended (Attachment #A), with any amendments recommended by the General Purpose and Administrative Committee be recommended to Council for approval and enactment; and 6. THAT the Region of Durham and recorded interested parties be provided a copy of this report and be notified of Council's decision. Reviewed by: AP..... Franklin Wu, Chief Administrative Officer. NT/LG/hjl 1501 REPORT NO.: FND-007-09 PAGE 2 BACKGROUND: 1.0 At the Council meeting of December 8, 2008, the following Notice of Motion was approved by Council Resolution #C-583-08. WHEREAS the Municipality of Clarington's Development Charges By-Law No. 2005-108, as amended by By-Law No. 2008-104 and By-Law 2007-195 and By- Law 2006-160, provides for annual indexing to next take place on January 1, 2009; WHEREAS By-Law 2005-108 as amended, provides for a phasing schedule whereby the final component of the phase-in schedule approved June 9, 2008 is effective on January 1, 2009; and WHEREAS Council is concerned over the combined impact of both the indexing and the phase-in resulting in a 25 % increase in development charges quantum during a time of economic uncertainty; NOW THEREFORE BE IT RESOLVED that staff be directed to: 1. prepare a draft amendment to By-Law 2008-108 to defer the final component of the phase-in increase from January 1, 2009 to July 1, 2009, and to hold the necessary public meeting so that Council can consider the amendment as early as possible in 2009; and 2. not increase the existing charge on January 1, 2009 for the phase-in increase, but rather pending consideration by Council of the amendment to the By-Law, just increase it on that date by the indexing component of By-Law 2008-108 as is standard practice in all municipalities. 2.0 DEVELOPMENT CHARGES BY-LAW AMENDMENT PROCESS: 2.1 The Development Charges Act, 1997, allows a municipality to amend an existing development charges by-law. Section 19 of the Act sets out the requirements related to this procedure: 19. (1) Sections 10 to 18 apply, with necessary modifications, to an amendment to a development charges by-law other than an amendment by, or pursuant to an order of, the Ontario Municipal Board. [emphasis added} 19. (2) In an appeal of an amendment to a development charges by-law, the Ontario Municipal Board may exercise its powers only in relation to the amendment. 1502 REPORT NO.: FND-007-09 PAGE 3 2.2 To amend a development charges by-law a municipality must go through the same public process associated with enacting a development charges by-law. It needs to complete a background study outlining the purpose of the amendment and the rationale for the amendment. This document serves as the background study required under section 10 of the Act. 2.3 A municipality must hold a public meeting on the amendment, having provided three weeks notice of the meeting, and has to make the background study and proposed by-law amendment available two weeks prior to the meeting. The public meeting is March 30, 2009 and was advertised commencing the week of March 9th, 2009. The applicable documents were available at the Clerk's Department commencing on March 11th, 2009. 2.4 Section 19(2) of the DCA is important because it allows for an amendment to an existing by-law to be passed without exposing the unaltered portions of the by- law to appeal. Only the amendment to the development charges by-law is subject to appeal and consideration by the OMS. 3.0 BACKGROUND STUDY REQUIREMENTS: 3.1 Section 10(1) of the DCA, 1997, sets out the requirement for a municipality to complete a development charge background study prior to the passage of a development charge by-law or amendment. Subsection 10(2) identifies what is to be included in the development charge background study. These legislative requirements are summarized as follows: s.1 0(2)(a) - estimate the amount, type and location of development to which the development charge [amendment] is to apply; s.1 0(2)(b) - establish the eligible growth-related costs and services (as determine under paragraphs 2 to 8 of subsection 5(1) of the DCA, 1997) to which the development charge by-law [amendment] would relate; s.1 0(2)(c) - examine, for each service to which the development charge by-law [amendment] relates, the long term capital and operating costs for the capital infrastructure required. 3.2 The amendment proposed is not altering the amount, type and location of development or growth-related capital costs that form the basis of the charge determined in the Development Charges Amendment Study, so s.1 0(2)(a),(b) and (c) are not relevant. The proposed amendment therefore does not require an amendment to the 2008 Development Charges Amendment Study and this document serves as the background study required under Section 10 of the Act. 1503 REPORT NO,: FND-007-09 PAGE 4 4.0 PROPOSED AMENDMENT: 4.1 The proposed amendment to defer the phase-in component increase from January 1, 2009 to July 1, 2009 was done to lessen the financial burden on residential and non-residential (excluding Industrial) construction or additions in the first six months of 2009. 4.2 The Municipality is permitted through its Development Charges By-law to index its municipal development charges on an annual basis effective January 1st each year in accordance with the Statistics Canada Quarterly, Construction Price Statistics, catalogue number 62-007 based on the 12 month period most recently available. 4.3 The indexing percent based on the third quarter of 2008 per Statistics Canada Quarterly, Construction Statistics catalogue number 62-007 was 11.6% which was to be calculated on January 1, 2009 development charges. 4.4 Also effective on January 1, 2009 was the phase-in component on the residential and non-residential (excluding Industrial) development charges so the combined impact would be approximately a 25% increase on both types of development charges. 4.5 Council was concerned with the high percentage increased during this time of economic uncertainties so the January 1, 2009 phase in component on the residential and non-residential (excluding Industrial) development charges has been delayed to July 1, 2009. 4.6 In order to implement this proposed amendment to defer the phase-in increase from January 1, 2009 to July 1, 2009, Schedule "1" - Residential Development Charges and Schedule "2" - Non-Residential Development Charges of By-law No. 2005-108 must be amended. 5.0 CONCLUSION: 5.1 Per DCA, 1997, the Development Charges By-law expires every 5 years which necessitates that the Municipal By-law No. 2005-108 expires on June 30, 2010. 5.2 As staff will commence a full Development Charges Update Review this fall, it is recommended that an amendment to the 2008 Development Charges Amendment Study is not required and that this report fulfills the requirement for a background study. 1504 REPORT NO,: FND-007-09 PAGE 5 Attachment: Attachment "A" - By-law to amend By-law 2005-108 Interested Parties: Region of Durham CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 1505 Attachment "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LA W NO. 2009-XXX Being a by-law to amend Municipality of Clarington Development Charge By-law No. 2005-108, as amended by By-law No. 2008-104, 2007-195 and By-law 2006-160. WHEREAS Subsection 2(1) of the Development Charges Act, S,O. 1997, c.27 (the "Act") provides that the council of a municipality may by by-law impose development charges against land to pay for increased capital costs required because of increased needs for services arising from the development of the area to which the by-law applies; AND WHEREAS the Council of The Corporation of the Municipality of Cia ring ton enacted By-law No, 2005-108 - Being a By-law to impose development charges against land in The Municipality of Clarington pursuant to the Development Charges Act, 1997 for The Corporation of the Municipality ofClarington. By-law No 2005-108 was amended by By-law No, 2006-160, by By-law No. 2007-195 and by By-law 2008-104; AND WHEREAS Council has before it the Background Study entitled "Development Charges Amendment Study, Municipality ofClarington" dated May, 2008 and report FND-007, 09 (the "Study"); AND WHEREAS Section 19 of the Act provides for the process for an amendment to a development charge by-law, including the requirement that a public meeting ("Public Meeting") be held before an amendment is passed; AND WHEREAS Council gave notice to the public of the Public Meeting and held the Public Meeting pursuant to sections 12 and 19 of the Act on March 30, 2009, prior to which the Study and the proposed amending by-law were made available to the public, and Council heard comments and representation from all persons who applied to be heard and considered Report FND-007,09 dated March 30, 2009 (the "Staff Report"); AND WHEREAS staff of the Municipality considered the public comments and representations made at the Public Meeting and at the meeting of Council held on March 30, 2009 submitted to Council Addendum Report to Report FND-007-09 dated March 30, 2009; AND WHEREAS at its meeting on March 30, 2009, by Resolution No. C-XXX-09 Council approved the recommendations contained in Report FND-007-09 and the Addendum thereto; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ENACTS AS FOLLOWS: I. THAT By-law No.2005-108, as amended, is further amended by deleting Schedule "I" and "2" attached thereto and replacing it with a new Schedule "1" and "2" in the form and with the content of Schedule "1" and "2" attached to and forming part of this by-law. 2. This by-law comes into force and is effective on July 1,2009. By-law read a first and second time this 6th day of April 2009. By-Law read a third time and finally passed this 6th day of April 2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1506 ",~~ ( ( SCHEDULE "1" RESIDENTIAL DEVElOPMENT CHARGES SCHEDULE "1" TO BY-LAW NO. 2005-108, AS AMENDED AND AS FURTHER AMENDED BY BY-LAW 2009-XXX RESIDENTIAL DEVELOPMENT CHARGES PER UNIT SCHEDULE BY EFFECTIVE DATE Single and Semi-Detached July 1, 2008 January 1, 2009 (11.6% Index Only) July 1, 2009 (Index & Phase-In) $13,012 $14,521 $16,224 Townhouse, Multiple and Row Units Apartments Large Small $11,353 $12,670 $14,131 $8,907 $9,940 $11,148 $5,651 $6,307 $7,065 1507 SCHEDULE "2" NON.RESIDENTIAL DEVELOPMENT CHARGES SCHEDULE "2" TO BY-LAW NO. 2005-108, AS AMENDED AND AS FURTHER AMENDED BY BY-LAW 2009-XXX NON-RESIDENTIAL DEVELOPMENT CHARGES PER SQUARE METRE OF GROSS FLOOR AREA SCHEDULE BY EFFECTIVE DATE July 1, 2008 January 1, 2009 July 1, 2009 July 1, 2010 (11.6% Index Only) (Index & Phase-In) (Phase-In Only)* Non-Residential (excluding Industrial) $48.35 $53.96 $61.56 $69.16 Industrial $26.89 $30.00 $34.55 $39.09 * Does not include January 1, 2010 indexing as information not yet available. 1508 REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MONDAY MARCH 30TH, 2009 Resolution #: Report #: FND-008-09 File #: By-law #: Subject: MAYOR & COUNCILLOR'S REMUNERATION & EXPENSES FOR 2008 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-008-09 be received; Submitted by: Reviewed byQ ~-2 ~ Franklin Wu, Chief Administrative Officer. NT/RB/AM/hjl 1509 REPORT NO,: FND-008-09 PAGE 2 BACKGROUND AND COMMENT: Appended hereto, please find a schedule detailing the compensation paid to each Member of Council during 2008 as required by the Municipal Act, S.O. 2001, c.25, Section 283. Also attached is a schedule detailing compensation paid to Clarington's representatives on the Veridian Board of Directors. As per Resolution # GPA-445-95, passed by Council on July 15, 1995, attached is the Regional Municipality of Durham Report # 2009-F-27 detailing the remuneration and expenses of the Members of Council and Regional Council appointees to local boards. Attachments: Attachment # 1 - Remuneration & Expenses for Mayor & Councillors - January 1 to December 31 , 2008 Attachment # 2 - Remuneration & Expenses for Members of Veridian Corporation - January 1 to December 31, 2008 Attachment # 3 - Regional Report No. 2009-F-27 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-4169 1510 Expenses exeludes G.S.T. Other neludes parking nelude payment made by the Municipality for registration fee and/or as well as direct reimbursement of expenses meals. airfare. external kilometer reimbursement and miscellaneous charges Conferences Regional Councillor + Deputy Mayor- January to November ++Deputy Mayor- December Notes 30,2008 to December 31,2008 accommodation Name Basic Pay 1/3 Tax Free OMERS Municipal Gross Pay Travel Allowance Conferences Other Total Allowance Equivalent Severance (per By-law 2008-020) (Note 1) (Note 2) Mayor J. Abernethy $49,188.00 $24,594.00 $1,844.55 - $75,626.55 $10,536.01 $3,545.44 $1,782.33 $91,490.33 Councillor A. Foster 19.675,33 9,837.67 737.80 - 30,250.80 $6,984.00 1,055.56 - 38,290.36 Councillor R. Hooper 19,675.33 9,837.67 737.80 - 30,250,80 - 1,165.00 563.27 31,979.07 Councillor M. Novak**+ 19,675.33 9,837.67 737.80 - 30,250.80 $10,191.00 2,615.41 905.82 43,963.03 Councillor G. Robinson 19,675.33 9,837.67 737.80 30,250.80 $6,984,00 42.28 - 37,277.08 Councillor C. Trim**++ 19,675.33 9,837.67 737.80 - 30,250.80 $6,993.00 1,598.95 551.73 39,394.48 Councillor W. Woo 19.675.33 9,837.67 737.80 - 30,250.80 $6,984.00 2,126.18 1,309.83 40,670.81 Former Councillor J. Schell - - - 10,356.37 10,356.37 $0.00 - - 10,356.37 Total $167,239.98 $83,620.02 $6,271.35 10.356.37 $267,487.72 $48,672.01 $12,148.82 $5,112.98 $333,421.53 ..-- 'It C Q) E J:: () .rg ;;:c MAYOR & COUNCILLORS' REMUNERATION & EXPENSES January 1 to December 31.2008 ..- ..- LO ..- ncludes parking nclude payments made by Veridian for registration as well as direct reimbursement of expenses Name Salary Kilometres Conferences Other Total (Note 1) (Note 2) J. Abernethy $ 19,000,04 $ 885.00 $19,885.04 H. Edmondson $ 15,000.04 $699,30 $262,90 $135.00 $16,097.24 A. Foster $ 16,500,04 $ 317,20 $ 135,00 $16,952.24 B. Mountford $ 17,000.04 $ 148,00 $ 1,181,53 $ 180,00 $18,509.57 Total $67,500,16 $1,164,50 $2,329,43 $450.00 $71,444,09 Notes Conferences Other Expenses excludes G,ST meals. airfare and miscellaneous charges fee and/or accommodation REMUNERATION & EXPENSES OF CLARINGTON DIRECTORS OF VERIDIAN CORPORATION January 1 to December 31, 2008 N "* ~ c (]) E .c () 2 4: C\J T""" 10 T""" Attachment #3 The Regional Municipality of Durham Report to: The Finance and Administration Committee From: R.J. Clapp, Commissioner of Finance Report No.: 2009-F-27 Date: March 4, 2009 SUBJECT: The Remuneration and Expenses in 2008 of Members of Regional Council and Regional Council Appointees to Local Boards, as Required by Section 284(1) of the Municipal Act, 2001, S.O. 2001, c25 RECOMMENDATION: The Finance and Administration Committee recommend that this report be submitted to '--", Regional Council for information. REPORT: As required by Section 284 (1) of the Municipal Act, 2001, I have prepared a statement of the remuneration and expenses that were paid in 2008 to Regional Councillors and Region~1 Council Appointees, (See attached Schedules 1 to 3 respectively). The information concerning Regional Council appointees was obtained directly from the Local Boards, with the exception of the Brock Township Landfill Public Liaison Committee, Development Charges Complaint Committee, Durham Accessibility Advisory Committee, Durham Agricultural Advisory Committee, Durham Environmental Advisory Committee, Durham Regional Local Housing Corporation, Durham Region Police Services Board, Durham Region Transit Commission, Energy from Waste Facility Site Liaison Committee, Land Division Committee and the 9-1-1 Management Board, whose accounting records are maintained by the Regional Finance Department. ~ R.J. Clapp, CA Commissioner of Finance Attach. dlk\2009reports\remuneralion2008 1513 90 SCHEDULE 1 REGIONAL COUNCIL MEMBERS 2008 REMUNERATION AND EXPENSES CONFERENCES. REGIONAL COUNCIL CONVENTIONS MEMBERS REMUNERATION MILEAGE & MEETINGS TOTAL $ $ $ $ Abernethy, J, (6) 44.492,96 492,07 875,63 45.860,66 Crawford, S, 44.492,96 3,146.65 47,639,61 Cullen, A. (5) 50.472,18 565.4 7 4,460,84 55,498.49 Drumm, J. (6) 44.492,96 4,078,87 48,571,83 Emm, G. (6) 44.492,96 875.63 45,368.59 Grant. J. 44.492,96 1,357.35 1,931.30 47.781,61 Gray, J. (5) 50.4 72.18 50,472.18 Henry, J, 44.492.96 44,492.96 Herrema, H. (6) 44,492,96 748.35 640,00 45,881.31 Johnson, R 44,492.96 843,39 3,040.37 . 48,376.72 Jordan, C, 44.492.96 542.98 5,830.13 50,866.07 Kolodzie, J. 44.492.96 2,283.98 46,776,94 Littley, B. 44.492.96 986.36 2,930.56 48,409.88 Lutczyk, R 44,492,96 248.50 1,576.55 46.318.01 McLean, W. 44,492.96 548,81 2.211.47 47,253.24 McMillen, J, 44,492.96 2,702.04 1,102,55 48,297.55 Mitchell, D. (6) 44.492,96 84.98 2,127,52 46,705.46 Neal, J. 44,492.96 379.15 3,565.30 48,437.41 Nicholson, B. 44.492.96 192.85 44,685.81 Novak. M. (6) 44,492.96 1,215.84 2,576.52 48,285.32 O'Connor, L. 44,492.96 2,923.40 594.68 48,011.04 Parish, S, 44,492.96 159.47 4.348,57 49,001,00 Pearce, M, (5) 50,472.18 1,658.47 1,867.00 53,997.65 Perkins, P. (6) 44.492.96 1,645.23 46.138,19 Pidwerbecki, N, 44,492.96 394.46 1,326.23 46,213.65 Ryan, 0, 44.492.96 638,16 1,697.75 46,828.87 Shepherd, R (6) 44,492,96 1,399.09 4,869.64 50,761.69 Trim, C. (5) (6) 50,472.18 2,937.66 6,150.26 59,560.10 1,269,719.76 21,018,85 65,753,23 1,356,491.84 Pf~ 1 ~ 2 91 REGIONAL CHAIR Anderson, R WASTE TECHNOLOGY TRIPS (71 Abernethy, J. Anderson, R Crawford. S. Cullen, A. Emm,G, Johnson, R KOlodzie, J. Litlley. B. Novak, M, Pearce. M. Perkins, P. Pidwerbecki, N, Trim,C. REGIONAL COUNCIL MEMBERS 2008 REMUNERATION AND EXPENSES REMUNERATION $ CONFERENCES, CONVENTIONS, & MEETINGS $ MILEAGE $' 168,074,07 6,62563 24,853,04 REMUNERATION $ TRAVEL COSTS $ MILEAGE $ 1,801.19 1,373.97 1,373.97 1,373.97 1.290.78 1,373.97 1,667.29 2,672.62 1,373.97 1,373.97 1,373.97 2.662.31 19,711,98 NOTES TO SCHEDULE OF REGIONAL COUNCIL MEMBERS 2008 REMUNERATION AND EXPENSES SCHEDULE 1 (continued) IQ!Ah $ 199,552.74 TOTAL $ 1,801.19 1,373.97 1,373,97 1,373.97 1.290.78 1,373.97 1,667.29 2,672.62 1.373,97 1,373.97 1,373,97 2,662,31 19.711,98 (1) Remuneration to the Regional Chair and Councillors is authorized by by-laws #16-2007, #01-2005. #08-2004. #09-2007, #10-2004, #50-95, #61-93, and #142-92. (2) The Regional Chair is provided with an automobile and is reimbursed for actual expenses incurred. (3) Regional Councillors are reimbursed as follows: Mileage - based on a rate per kilometre. Conferences. Meetings. etc. - a rate of $75/day for meals. etc, without receipts; however, if the daily rate is insufficient, actual expenses with receipts are reimbursed. Accommodation. registration, etc. - reimbursed based on actual receipts. (4) Expenses relating to Regional Council study and training sessions are not included in this statement. (5) Denotes Regional Committee Chair. (6) Remuneration is paid to Regional Councillor by the Area Municipality, and the Region reimburses the Area Municipality. (7) Expenses relating to the EFW Technology Trips to British Columbia and Nova Scotia, 92 PfliS f g 2 SCHEDULE 2 REGIONAL COUNCIL MEMBERS 2008 COMPENSATION PAID IN LIEU OF PENSION PLAN REGIONAL COUNCIL MEMBERS IN LIEU OF PENSION $ Crawford, S. Cullen, A Drumm, J. Grant, J. Gray, J. Henry, J. Johnson, R. Jordan, C. Kolodzie, J. Littley, B. Lutczyk, R. McLean, W. McMillen, J. Neal, J. Nicholson, B. O'Connor, L. Parish, S. Pearce, M. Pidwerbecki, N. Ryan, D. 2,808.11 3,366.67 3,366.67 2,808.11 3,366.67 2,808.11 2,808.11 2,808.11 2,808.11 2,808.11 2,808.11 2,808.11 2,808.11 2,808.11 . 2,808.11 2,808.11 2,808.11 3,366.67 2,808.11 3,366.67 58,955.00 NOTES TO SCHEDULE OF REGIONAL COUNCIL MEMBERS 2008 COMPENSATION PAID IN LIEU OF PENSION PLAN 1) Pursuant to by-law #08-2004, members of Regional Council, including the Chair, who are not enrolled in OMERS, are entitled to compensation in lieu of a pension plan, Payment is made in the current year based on prior year's eamings. 2) Pursuant to by-law #16-2007, the Regional Chair is enrolled in OMERS effective January 1, 2007, 93 F1aijjl1t ~ 1 REGIONAL COUNCIL APPOINTEES Central Lake Ontario Conservation Authority Crawford, S. Cullen, A Drumm, J, Emm, G. Foster, A, Gray, J, Hooper, R. Johnson, R. Mitchell, D. Neal, J, Nicholson, B, Novak, M. Pearce, M, Perkins, p, Ganaraska Region Conservation Authority Robinson, G. Trim,C, Kawartha Region Conservation Authority Hodgson, L Hooper, R. McMillen, J. O'Connor, L Lake Simcoe Region Conservation Authority Drew, B, Grant, J, Herrema, H. Toronto & Region Conservation Authority Jordan, C. Liltley, B, O'Connor, G. SCHEDULE 3 REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2008 REMUNERATION AND EXPENSES REMUNERATION $ CONFERENCES, CONVENTIONS, & MEETINGS $ TOTAL $ MILEAGE $ 250.00 88.40 338,40 300,00 300.00 350,00 72.80 422,80 2,850,00 145,SO 2,995,60 300.00 300.00 250.00 250,00 350.00 105.56 455.56 350,00 254.80 604.80 400.00 153,92 553.92 400,00 93.S0 493.60 350,00 350.00 350.00 94.64 444.64 400.00 232.96 632.96 400.00 116.48 516,48 7,300,00 1,358,76 8,S58,76 370.00 260.00 630,00 137.80 144.30 282, 10 507.80 404,30 912,10 700,00 550.00 700.00 1,900.00 3,850,00 676.20 596.40 210.00 1,224,30 2,706,90 1,376.20 1,146.40 910.00 3,124.30 6,556,90 5,600,00 1,200.00 1,200.00 8,00000 1,424.50 688.00 297,50 2,410,00 7,024.50 1,888.00 1,497,50 10,410,00 1,342,61 866.20 38,027,00 40,235.81 537,68 190.40 4,305,61 5,033.69 1,880.29 1,056.60 42,332.61 45,269,50 94 Pa~ 1 of4 1017 SCHEDULE 3 (continued) REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2008 REMUNERATION AND EXPENSES CONFERENCES, CONVENTIONS. & MEETINGS $ REGIONAL COUNCIL APPOINTEES TOTAL $ MILEAGE $ REMUNERATION $ Canadian National Exhibition Agricultural Committee 3,950.44 3.95044 McMillen. J, CTC Source Prptection Committee 1,177.49 1,177.49 Presta. J, Greater Toronto Transit Authority (GO Transit) Anderson, R Ryan, D. 223.87 223.87 223.87 223,87 Durham Accessibility Advisory Committee Angus. A. Atkinson, R Bickle, V. Cordahi. M, Comeil, E. Drumm, J. Forsyth, E. Heath. A. McKenzie. 0, Papp, A- Roche, M, Rundle, p, Sutherland, M. Wilson, D. 39.10 39.10 126.00 126,00 138.84 138.84 177. 94 126,00 303,94 Durham Agricultural Advisory Committee 255,84 255.84 131.04 131.04 330.72 330.72 312.00 312.00 131.04 131,04 166,40 166.40 405,60 405.60 152.88 152.88 361,92 361.92 2,247.44 2,247.44 Beach, E. Bowman, E. Dejong, I. Grant. J. Gray, B. Guthrie, N. Kennedy, K. Lea, R McMillen, J, O'Connor, K. Pistritto, p, Puterbaugh, F. Risebrough, D. Schillings. H. Watson, T. Westerbaan, R Wolters, J. Pa,ge 2 of 4 1~18 95 SCHEDULE 3 (continued) REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2008 REMUNERATION AND EXPENSES CONFERENCES. REGIONAL COUNCIL CONVENTIONS, APPOINTEES REMUNERATION MILEAGE & MEETINGS TOTAL $ $ $ $ Durham Environmental Advisory Committee Barrington, A. Burt,L. Camenzuli, B. Edwards, A, 25.00 25,00 Farmer, D, 25.00 25,00 Gillette, L. 25.00 25,00 Gray, J. Grieve, S. 393.12 25.00 418.12 Kamey, B. 94.64 94.64 Klose, p, Lasis, A, 25.00 25.00 Manchanda, S. "--. Middleton, D. 25.00 25,00 Murray, K. Pashley, J. Shepherd. R. Stitt, E. White, R. 487,76 150,00 637.76 Durham Region Non-Profit Housing Corporation Anderson, R. Cullen, A. Gray, J, O'Connor, L. 6,000.00 1,530,00 7,530.00 Pearce, M. Perkins, P. Trim,C. 6,000,00 1,53000 7,530,00 GTA Fare System Project Executive Committee Galinis, T, 184.00 184.00 Meagher, P. 184,00 184,00 GTA Fare System Project Steering Committee Gooding, D, 102.37 102.37 Meagher, P. 102,37 102,37 Local Diversity and Immigration Partnership Council Cullen, A. Drouin, H. 3.97 48,24 52.21 3,97 48,24 52,21 96 1a~f~ 4 SCHEDULE 3 (continued) REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2008 REMUNERATION AND EXPENSES REMUNERATION $ MilEAGE $ CONFERENCES, CONVENTIONS. & MEETINGS $ TOTAL $ REGIONAl COUNCil APPOINTEES Social Housing Services Corporation O'Connor. L 4,850,00 835,00 2,448,99 8.133,99 land Division Committee Collins, J. Evans.L Fisher. L Graham. H. Hedge. M. Hurst, J. Komamicki, J.M. Kudla, W. Patel, L Sullivan, D, Sutton. R Taylor, W. 2,079.13 499.21 12.90 2.591.24 582.87 582.87 36.00 36.00 3,455.08 382.81 64,18 3.902.07 592.41 592.41 2.616.73 2,616.73 2,800.40 458.02 98.28 3.356.70 31.50 31.50 2.188.87 218.90 52.58 2,460.35 3,401.06 233.26 3,634.32 2,616.43 251.08 58.15 2,925.66 2,013.87 362.52 60.64 2,437,03 22.414,35 2,405,80 346,73 25.166,88 Durham Region Police Services Board Anderson, R Boyle, B. Drumm, J, Ryan, D, 5.979,22 8.796.42 5,979.22 5,979.22 26.734,08 5.979.22 8.796.42 5,979.22 5,979.22 26,734,08 NOTE TO SCHEDULE OF REGIONAL COUNCil APPOINTEES TO lOCAL BOARDS 2008 REMUNERATION AND EXPENSES 1. No remuneration or expenses were paid to Regional Council appointees to the - 9-1-1 Management Board, - Association of Local Public Health Agencies, o Association of Municipalities of Ontario, - Brock Township Landfill Public Liaison Committee, o Business Advisory Centre Durham. - Development Charges Complaint Committee. - Duffins Creek and Carruthers Creek Watershed Resource Group. - Durham Advisory Committee on Homelessness, - Durham Region Child and Youth Advocate, - Durham Region Roundtable on Climate Change. o Durham Regional Local Housing Corporation, - Durham Trail COOrdinating Committee, - Durham-Yorl< Residual Waste StUdy Joint Management Group, o Energy from Waste Facility Site Liaison Committee, . Glen Major Forest and Walker Woods Stewardship Committee. o GTA Agricultural Action Plan Committee. - Greater Toronto Marl<eting Alliance, - Highway 407 East Environmental Assessment GrouP. o Metrolinx, . Rouge Parl< Alliance, - South Georgian Bay-Lake Simcoe Source Protection Committee, - Transit Advisory Committee, or the - Trent Conservation Coalition Source Protection Committee. 97 P1~2 5 4 ClfJ!.#lgtDn Unfinished Business REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 30, 2009 Report #: COD-015-09 (Addendum) File#_ By-law # Subject: GARNET B. RICKARD RECREATION COMPLEX LEASE SPACE - COMMUNITY CARE DURHAM Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-O 15-09 (Addendum) be received; 2. THAT Council provide staff direction with respect to the proposal from Community Care Durham to lease the vacant space at the Garnet B. Rickard Recreation Complex; 3. THAT should Council approve the Community Care Durham proposal, the project be funded from the General Municipal Purpose Reserve to an upset limit of $600,000.00; 4. THAT staff be authorized to proceed with a lease extension for the Beech Street Community Care Offices on a month to month basis at the monthly rate of $1,404.48, plus GST; 5. THAT the attached By-law marked Schedule "F" authorizing the Mayor and Clerk to Execute a lease extension agreement be approved; and 6. THAT Community Car decision. Durham and the Clarington Older Adults Board be advised of Councils Or rnAV€.Q-= Cu~ Reviewed by: Franklin Wu, Chief Administrative Officer Submitted by: Man Marano, H.B.Sc., C.M.O., Director of Corporate Services ~u\ trVl Nanc Taylor, BBA, C.A., Director of Finance/Treasurer MM\JDB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 1701 REPORT COD-015-09 (Addendum) PAGE 2 OF 6 1. BACKGROUND AND COMMENT 1.1. At the Council Meeting of March 2,2009, Report COO-015-09 (copy attached as Schedule "A") was reviewed by Council and referred back to Corporate Services staff with the following directions: 1.1.1. THAT Community Care Durham continue to meet with Municipal Staff; 1.1.2. THAT a written report be prepared by staff and presented to the General purpose and Administrative Services Committee as soon as possible: 1.1.3. THAT the report must include the needs, conditions and associated costs required to meet Community Care Durham's (CCO) request; 1.1.4. THAT staff be authorized to spend up to $10,000.00; and 1.1.5. THAT LHIN's and the Ministry of Health and Long Term Care be advised of Council's decision. 1.2. As directed by Council, staff consisting of representatives from Corporate Services and Community Services undertook the following: 1.2.1. Established an agreement with an architectural firm to provide professional services and advice relating to the proposed renovations, prepare preliminary drawings and prepare cost estimates of proposed lease hold improvements to the GBRRC lease space to accommodate CCO's space requirements; 1.2.2. Met with representatives of CCO and the architectural firm's representative to determine CCO's space requirements and the lease hold improvements needed to accommodate CCO's Home Support and COPE Office (currently located at the Beech Centre) and the Adult Day Program currently located in Newcastle. 1.3. Out of these meetings a workable space plan was developed that will accommodate CCO's current needs and provide for expansion in the coming years. In addition, the review of the space requirements and the establishment of the proposed layout afforded the architectural firm an opportunity to review previous cost estimates as presented to Council in the attached report. 1702 REPORT COD-015-09 (Addendum) PAGE 3 OF 6 2. ANALYSIS 2.1. Lease Hold Improvement and Professional Services Cost Estimates 2.1.1. In the initial report COD-015-09 on February 23, 2009 (copy attached as part of Schedule "A"), a cost of $600,000.00 was provided as an estimate to cover the lease hold improvements, consulting fees and contingencies. As directed, staff met with CCD and a representative from the architectural firm, and an amended cost estimate for the lease hold improvements was provided, (copy attached as Schedule "B"). This estimate amounts to $495,276.00 but did not include architectural fees or construction contingency. These were subsequently estimated to be $55,000.00 to $60,000.00 plus disbursements for architectural fees and $25,000.00 for construction contingency. The sum of the estimates totals $580,276.00 and excludes the patio, however, after some discussion it was decided to increase the contingency and include an allowance for disbursements by rounding the estimate to the original $600,000.00. Given past experience in estimating projects of this nature and the uncertainty of the market etc. It was deemed prudent to maintain a liberal estimate. All parties to the discussion concurred with this approach. 2.1.2 Barring staff time, the costs to date associated with the design and estimating services provided by the architect are approximately $2,000.00. 2.2. ANALYSIS - Community Care Durham Proposal 2.2.1. Following discussions with staff and review of the revised drawings and estimates Community Care Durham prepared and submitted a revised lease proposal, Copy attached as Schedule "C". For clarification, Schedule "c" references a ten year term. However, as noted in CCD's February 4th email, the lease proposal provides for an option to renew the lease for a further ten year term. 2.2.2. Included in this proposal is consideration of the impact of inflation on utility costs. At CCD's request a formula was developed that would provide for inflation using a 10 year average inflation applied to the 2008 utility costs attributable to the 5005 square feet of lease space and provide for a consistent component in the gross lease rate. Actual lease payments will be on a gross lease basis with an uplift cost included in first five years of the 10 year term to cover the cost of installing a kitchen and two washrooms. As noted in the CCD's proposal the lease rate for the first five years would be set at $17.00 per square foot with the rate dropping to $15.00 in the second five year period of the ten year lease. Lease payments would be subject to GST. 1703 REPORT COD-015-09 (Addendum) PAGE 4 OF 6 2.2.3. The lease rate for the second 10 year term would have to be negotiated in year nine of the first term to establish a new rate or provide sufficient time for CCO to locate new facilities should negotiations fail or CCO decides not to renew. Should CCO decide not to renew staff will require the time to source a new tenant to minimize the time that the space sits vacant. 2.2.4. A tabulation of lease payments, lease hold improvement cost recovery and revenue is attached as Schedule "0". 2.2.5. Assuming cost estimates are accurate, it is estimated that actual revenue will not be realized until the last month of the ten year term. This estimate does not take into account any costs incurred to maintain the facility throughout the lease; i.e. paint, carpet/flooring. Once year ten is reached the lease payments less utility costs will be uncommitted revenue; barring some maintenance costs that may be required to maintain standards and appearance. 2.2.6. For the information of Council and by way of comparison with the subject proposal, the following is a list of some current lease rates in place at municipal facilities: 2.2.6.1. Courtice Community Complex - $14.94 per square foot, Net lease, no lease hold improvement costs; 2.2.6.2. Courtice Community Complex - $11.75 per square foot, gross lease, no lease hold improvement costs; 2.2.6.3. Trulls Road Fire Hall Lease Space - $20.53 square foot, gross lease, $430,000 Construction cost, 10 year lease. 2.3. Analysis - Community Care Durham - Current Lease Arrangement @ COAA 2.3.1 The lease for the CCO space at the Clarington Older Adults facility on Beech Street expired in October 2008 and CCO is currently an over holding tenant on the same lease terms establish in 1998. 2.3.2 Regardless of the decision made with regard to the CCO proposal, they will continue as a tenant for some time. In the event that the lease proposal is accepted CCO will continue to operate out of the Beech Street location while the construction process is completed, and this could take upwards of one year. In the event the proposal is not accepted and CCO is required to seek other accommodations, time will be required to find an alternate site and have it configured to their requirements. This timing is 1704 REPORT COD-015-09 (Addendum) PAGE 5 OF 6 an unknown at this point as, as according the CCO, suitable sites are not readily available in the Bowmanville area. 2.3.1. Under the circumstances staff recommends that a lease extension be established to accommodate a month to month lease under a new lease rate more reflective of the current economy. This would necessitate a lease rate of $12.16 per square foot or $1,404.48 per month plus GST. This represents an increase of approximately 12% over the rate established in 1998. A By-law authorizing the execution of the proposed lease extension is attached as Schedule "F". 2.4. The extension of the lease for the Beech Street offices will increase revenue from the current $1,190.48 per month ($1,250.00 less GST) to $1,404.48 plus GST or $214.00 per month/$2,568.00 year. 3. FINANCIAL 3.1. Based on the proposal and the design requirements (see Schedule "E") put forward by CCO the municipality's investment in lease hold improvements to accommodate the Bowmanville and Newcastle office/program requirements will be $600,000.00. Based on the proposed lease rate the investment would be recovered in the last month of the 9th year. Assuming the lease is extended for a further 10 years net revenue would be in the area of $55,055.00 per year plus any lease rate adjustment to reflect inflation. Using today's figures the revenue over a 10 year period would be approximately $3,102.50 and over a 20 year period approximately $553,652.50. A more detailed revenue table is provided as Schedule "0". 3.2. As noted in Report COO-015-09 (Schedule "A" attached) it is recommended that should Council approve moving ahead with construction, an upset limit be established at $600,000.00 and that funding be taken from the General Municipal Purpose Reserve Fund. On completion of the bidding process Council will be presented with a report for approval to award the tender for construction. 4. CONCLUSION 4.1. Staff request direction on the CCO proposal. Alternatively, Council may wish to provide staff with direction to cease discussions with CCO and issue a new RFP for the lease of the space to one or more proponents (The municipality has been approached by at least three firms/individuals interested in leasing space at the GBRRC since the original RFP). 4.2. In either option staff would provide a report and recommendation to award the construction tender and a final lease for the GBRRC space, or the RFP process. 1705 REPORT COD-015-09 (Addendum) PAGE 6 OF 6 4.3. This report has been reviewed for recommendation by the Purchasing Manager and the appropriate department and circulated as follows: Concurrence: Director of Community Services Attachments: Attachment 1- Attachment 2- Attachment 3- Attachment 4- Attachment 5- Attachment 6- Schedule "A", Report COD-015-09, February 23, 2009 Schedule "B", Consultant's Estimate of Construction Cost Schedule "C", Community Care Durham Proposal dated March 17,2009 Schedule "0", Community Care Durham - Proposed Lease/Revenue Table Schedule "E", Proposed Lease Space - Space Plan Designed by CCD Schedule "F", By-law 1706 SCHEDULE "A" ClWil1gron REPORT CORPORATE SERVICES DEPARTMENT Meeting: General Purpose and Administration Committee Resolution #:~ f /1-153-09 February 23, 2009 Date: Report #: COD-015-09 File #: By-law #: SUBJECT: GARNET B. RICKARD RECREATION COMPLEX LEASE SPACE- COMMUNITY CARE DURHAM Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-015-09 be received; 2. THAT Council provide staff direction with respect to the proposal from Community Care Durham to lease the vacant space at the Garnet B. Rickard Recreation Complex; and 3. THAT Community Care Durham and the Clarington Older Adults Board be advised of Council~ decision. Submitted by: "&1~- Marie Marano, H.B.Sc" C.M.a., Director of Corporate Services Reviewed by: 6f~C~ ~ Franklin Wu, Chief Administrative Officer gai: ~k--- n A Nancy Taylor, B.SA, CA ~ \. Director of FinancerTreasurer MM/JBli<m CORRPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1707 SCHEDULE "A" REPORT NO.: COD-015-09 PAGE 2 1. BACKGROUND 1.1 At their meeting of November 10, 2009, Council provided staff with direction to proceed to negotiations with Community Care Durham (CCD) for lease of space required to house Community Care staff and operations currently located at the Clarington Beech Centre. This was in response to a letter from Community Care Durham, dated October 14, 2008, indicating that they were interested in pursuing this approach after determining that the cost to convert the site at GBRRC to house both the Bowmanville office and the Newcastle Adult Day Program in a single facility was cost prohibitive. A copy of the letter is attached as Schedule "A", 1 .2 Discussions began with Community Care Durham in November 2008 and space requirements were determined to be in the area of 2,000 square feet. Once the space requirements were determined Durham Community Care staff went back to their space consultant to determine office layout then to their contractor to establish an estimated to construct the office space required to house staff from their Beech Street Offices. 1 ,3 By email dated February 4, 2009 Durham Community Care, (Schedule "B" attached) provided notice that they had found the cost to construct the required offices to be prohibitive. They also reiterated that their preference was to relocate both the Bowmanville office and the Newcastle Adult Day Program to the same facility. With this in mind, CCD proposed that they were interested in acquiring the complete GBRRC space of 5,005 square feet at a gross lease of $13.00 per square foot. A gross lease includes all utilities, snow clearing and waste removal. This proposal is contingent on the Municipality constructing the required space, including offices, washrooms, kitchen facility, improved access, additional windows and use of the patio. 1.4 The lease rate did not speak to the issue of G.S.T. (5%) which is normally extra to the lease rate. In this case with the G.S.T extra it would amount to $0.65 per square foot. If CGD is working on the assumption that the $13.00 rate includes G.S.T. the actual lease rate per square foot would be $12.38 per square foot. 1.5 CCD and the Older Adult Board have been provided a copy of this report at the time of signature to allow representatives to speak to the proposals at GP&A. 2. COMMENTS/OPTIONS 2.1 For comparison purposes the following schedule provides a comparison of the proposed lease submitted by Community Care Durham against alternate options together with a breakdown of the original proposal received in response to the RFP issued in 2008. 1708 SCHEDULE II A" REPORT NO.: COD-015-09 PAGE 3 LEASE OPTIONS Direction Requested: Option A Option B Garnet B. Rickard Recreation Complex CCO Staff Proposal Total Space Available - 5005 sq. ft. 2009 Proposal Lease hold Improvement Costs Municipality Cost - Maximum Approval $600,000.00 $600,000,00 Community Care Durham Cost NIL NIL Lease Rate Proposed/Recommended $13.00/sq. ft. $20.00/sq. ft. Utilities Included Extra GST Not specified Extra Annual Revenue Assuming GST Extra or $65,065.00 $100,100.00 AssuminQ GST Included $61,961,90 Time required too recover municipal investment. Assuming GST Extra or 9.22 years(1) 5.99 years Assuming GST Included 9.68 years(1) Actual revenue earned in 5 years NIL NIL 10 years GST Extra or $50,750.70(2) $401,401.00 10 years GST Included $19,827.81 (2) Escalation Clause Not included CPlor reasonable inflation rate UTILITY OPTIONS Community Care Durham 2008 Proposal $205,000.00 $250,000.00 $12.00/sq. ft. Included Extra $60,060.00 3.41 years(1) $95,300.00(2) $395,600.00 Option 1 Option 2 Staff Proposal Lease format for the selected Gross Lease including utilities, Net Lease, excluding utilities, lease rate in Option A or B heat/AC, snow clearing, waste heat/AC, excluding GST removal, excludinQ GST Term - Recommended 10 year, with 10 year option to renew if conditions remain acceptable to the Municipality. Notes (1) This does not consider the cost of utilities or the lost interest on funds used for lease hold improvements (2) Utility costs are not factored into this calculation. Estimated utility cost per year for the leased area - $16,500.00, based on 2007 calendar year. (3) FOR COMPARISON $15.00 = Annual Revenue $75,075.00, Payback 8 year, GST and Utilities paid by CCO $17.00 = Annual Revenue $85,085.00, Payback 7 years, GST paid by CCO; Net Lease 1709 SCHEDULE" A" REPORT NO.: COD-015-09 PAGE 4 2.2 Lease Hold Cost 1 Recovery Now Proposed bv CCO at $13.00/so. ft. Lease Rate: Based on a square footage of 5,005 square feet and the lease rate offered by CCO the annual lease revenue would total $65,065.00 exclusive of 5% G.S.T. paid by CCO. It is estimated that the construction and completion costs per CCO's proposal would be approximately $600,000.00 estimated on Schedule "C"; therefore it would take approximately 9.22 years to recover the costs with no revenue realized until after that time. CCO has also offered a 10 year extension which will provide total revenue of $701,300.00 total revenue over the 20 year proposed life of the lease. These figures are based on the lease rate remaining constant throughout the lease period. If the lease rate proposed is meant to include GST the payback period increases slightly to 9.68 years. If an inflation factor is build into the arrangement, the payback would improve as would the revenue over the lease period. 2.3 The 10 year recovery does not take into account the cost to heat, air condition and light the facility. The estimated annual utilities cost would be $16,500.00, based on average 2007 Rickard Arena costs. When these elements are taken into consideration the payback period of the construction cost increases. 2.4 Please note that this is a very rough estimate and would require confirmation of cost estimates by an architect. This estimate does include architectural services including project management at approximately $85,000.00. 2.5 Initial 2008 ProDosal bv CCO: In the initial discussions with CCO in 2008 when the Municipality was providing approximately $205,000.00 in leasehold improvements and CCO was covering the office construction estimated at approximately $250,000.00, the pay-back period for municipal investment was estimated to be approximately 3.41 years. 2,6 Given that the current proposal will require the municipality to invest $600,000.00 not contemplated in the budget, the funds will have to be provided from reserve funds. The proposals do not assess the lost opportunity cost (foregone interest) in the amount of approximately $119,400.00 for 5 years (interest rate estimated at 3.98%) or approximately $273,600.00 over 10 years (interest rate estimate - 4.56%), in determining payback and the viability of this proposal. Also, this report does not speak to the matter of potential revenue from tenants who may not require significant leasehold improvements, 1710 SCHEDULE "A" REPORT NO,: COD-015-09 PAGE 5 2.7 Working on the assumption that a 5 year pay-back which was reasonably close to the municipality's investment contemplated in the 2008 discussions was an acceptable arrangement, the lease rate on the proposed arrangement put forward by CCO would require a lease rate of approximately $20,00 per square foot. 2.8 One of the areas noted in the CCO e-mail of February 4th, Schedule B, is the requirement of the patio with fencing. This requirement has been reviewed with Community Services and this area has been traditionally used by Community Services programming staff and in addition, various groups renting our Multi Purpose area of the facility, especially the many weddings and banquets, where the adjoining patio has served quite useful. Under the circumstances, unless a sharing arrangement could be made, this requirement could not be met. Please note that the total construction cost estimate retains the value of the patio in the event a sharing arrangement can be made otherwise it will be deleted from the construction estimate. 3, FINANCIAL IMPLICATIONS 3.1 It is recommended that should Council approve moving ahead with construction, an upset limit be established at $600,000.00. The funds are recommended to be funded from the General Municipal Purpose Reserve Fund. 3.2 Council is facing a complex issue of accommodating the spatial requirements of the Older Adults Association which is a municipal mandate. At the same time it may be advisable to consider the potential ramifications for the request from CCO to set a precedent for other non- municipal agencies who may wish to seek accommodations at a reasonable rate with no investment from the requesting agency. 4, CONCLUSON 4.1 After reviewing the proposal from CCO it is expected that costs to complete the renovations will be high and the requirement to provide a reasonable payback would make the lease rate at $20.00 unmanageable for CCO. 4.2 Under the circumstances staff request direction. Alternatively, Council may wish to provide staff with direction to cease discussions with CCO and issue a new RFP for the lease of the space to one or more proponents (The municipality has been approached by at least three firms/individuals interested in leasing space at the GBRRC since the original RFP). 1711 SCHEDULE "A" REPORT NO,: COD-01S-09 PAGE6 4.3 In either option staff would provide a report and recommendation on the results of the construction tender options and a final lease for the GBRRC space, or the RFP process. 4.4 Community Care Durham is currently an over-holding tenant at the Beech Street location as their lease expired October 31, 2008. Staff will be providing a subsequent report on this matter once this report is dealt with and staff has direction. 4.5 This report has been reviewed for recommendation by the Purchasing Manager and the appropriate department and circulated as follows: Concurrence: Director of Community Services 1712 COPE Mental Health Program Individual Support Group Support Education Home Support Program Meals on Wheels Transportation Accessible Van Friendly Visiting Fool Care Clinics Luncheon Out Telephone Reassurance Home Maintenance Home Help Respite Program Adult Day Programs In-Home Respite Offices Serving Ajax-Pickering Brock Clarington Oshawa Scugog Uxbridge Whitby Charitable Reg.# 11888 Q9SS RROOO I V o/unteer and become an everyday hero . A United Way Member Agency SCHEDULE" A" SCHEDULE" A" ~ Community Care Durham Clarington October 14, 2008 26 Beech Avenue Bowmanville I ON L 1 C 3A2 COPE Mental Health Program Tel: 905-623-4123 · Fax: 905-623-2604 Home Support Program Tel: 905-623-2261 . Fax: 905-623-2604 Respite Program Adult Day Program Tel: 1-888-255-6680. Fax: 905-837-6768 www.communitycaredurham.on.ca Mr. Jerry Barber The Corporation of the Municipality of Clarington Manager Purchasing Office 40 Temperance Street Bowmanville, ON L I C 3A6 Dear Jerry: Re: Lease Agreement between Community Care Durham and the Municipality of CIa ring ton for office space at 26 Beech Avenue Further to recent correspondence with the Municipality of Clarington and the determination that there are currently no suitable locations in the Clarington area in which to expand our programs, Community Care Durham (CCD) is requesting a lease renewal for office space at 26 Beech A venue. As you are aware we are also seeking additional space at the Beech Centre. On June 5,2008, Community Care Durham submitted a proposal to the Municipality of Clarington to lease 5005 square feet of space at the Garnet B. Rickard Recreation Complex, This new space would have allowed Community Care Durham to operate all of their Clarington community support services from the one location. including the Adult Day Program. Due to the present dysfunctional layout for office space at the Rickard Centre, and based on feasibility drawings and an estimate from a contractor, it was deemed that the cost to improve this space would be far too substantial for Community Dare Durham to absorb. However, should the Municipality undertake to renovate this space for office use (including windows) CeD would be agreeable to relocate their Home Support and COPE programs presently serviced from the Beech A venue location. Converting this space to office use would also allow for a variety of other office tenants to share in this space, including perhaps a meeting room that could be rented. Helping people live at home 1713 SCHEDULE" A" SCHEDULE" A" Mr, Jerry Barber Municipality of Clarington October 14. 2008 Page 2 Community Care Durham's references will attest to our stability, long term tenancy and timely monthly payments, Thank you for your assistance in this matter. Sincerely, I3MJr ~tk:J pIA. ..4-6 Barbara Murcott Director, Administration & Finance cc: Mayor Jim Abernethy, Municipality of Clarington Frank Wu, Municipality of Clarington Brent Farr, Community Care Durham Sally Barrie, Community Care Durham 1714 SCHEDULE" A" Page 1 of2 SCHEDULE "B" Barber, Jerry From: Brent Farr [bfarr@communitycaredurham.on,caj Sent: Wednesday, February 04,200910:35 AM To: Barber, Jerry Cc: MayorsExternalMailGroup Subject: Garnet B. Rickard Recreation Complex Hi Jerry, In follow up to your email and telephone call to Barb Murcott last week, this will set out Community Care Durham's position regarding our potential move to the Garnet B. Rickard Recreation Complex. Subject to the satisfaction of the challenges presented in this correspondence, Community Care Durham would be prepared to offer the Municipality of Clarington a ten year lease, with a ten year option to renew, on the 5,100 square feet of space in the Rickard Complex to move both our Home Support and COPE office (currently located in the Beech Centre) and our Adult Day Program (currently located in Newcastle). We would be prepared to offer $13.00 per square foot on a gross lease basis. As a result of an expansion of the existing space for these programs and an increase in lease rate compared to the Beech Centre, Community Care Durham would incur an additional $22,000 per year in rent costs based on this $13.00 per square foot. Due to our organizational needs and new integration initiatives by the Central East Local Health Integration Network (our primary funder), it is considered prudent that we collocate the Home Support, COPE, and Adult Day Program together. In order for this move to be viable for Community Care Durham, we are in a financial position to only invest funds in our own interior furnishings and equipment. Therefore, the challenges we face in order to make this new space in the Rickard Complex "office appropriate" are: . Ample exterior windows (as feasible) . Two private accessible washrooms in designated Adult Day Program . Kitchenette with sink in designated Home Support / COPE area . Roughed-in plumbing for a full kitchen in the Adult Day Program . Approximately six completed offices in designated areas . Tile or carpet floor coverings in designated areas . Drop T -bar ceiling . Patio with fencing . Sprinkler system as required by code on finished space . Soundproofing in areas where required (e.g. between gym and Community Care) I recommend that we attend a meeting with the Mayor and the appropriate Municipal department heads as soon as possible to move this opportunity forward as it has been some time since we commenced negotiations. Thank you, Brent Farr 1715 SCHEDULE" A" Page 2 of2 SCHEDULE" B" Brent Farr Executive Director Community Care Durham 419 King Street West, Unit 605 Oshawa, Ontario L1J 2K5 Email: bfarr@communitycaredurham.on.ca Tel: 905-404-2224 ext. 25 Web Site: www,,-c..Qmmunit\'.~Mgdl.lrllitm.on.CQ Supporting People, Strengthening Community Confidential: This email and any attachments transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed, If you have received this email in error please notify the sender and delete the e-mail immediately, If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. Le present courriel (email) et les documents qui y sont attaches sont confidentiels et proteges et s'adressent exclusivement au destinataire mentionne ci-dessus. 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Version: 7.5.552/ Virus Database: 270.10.17/1934 - Release Date: 2/4/2009 8:24 AM 1716 .... /1 ~ ,'" f\f\() SCHEDULE" A" SCHEDULE"C" ESTIMATED CONSTRUCTION ELEMENTS AND COST Estimated Cost of Construction elements Fire Rating $30,000.00 Addition of windows on south facing wall and east facing wall $35,000.00 Plumbing for Washrooms & Kitchen $40,000.00 Flooring $25,000.00 Ceiling $60,000.00 Offices, kitchenette and washrooms $250,000.00 Patio $25,000.00 New entrance from exterior of Building $25,000.00 Contingency $25,000.00 Design and inspection $85,000.00 Total Capital Cost (maximum limit of approval for project) $600,000.00* * Estimates have been confirmed with an architect as being reasonable. 1717 SCHEDULE "B" CONSULTANT'S ESTIMATE OF CONSTRUCTION COST 88A P09-052 Cost Estimate No.1 Rickard: Communit Care Durham A Shell A3 Exterior Enclosures A32 Walls Above Grade A33 Windows and Entrances A34 Roof Coverin 8 Interiors 81 Partitions & Doors 811 Partitions 812 Doors 82 Finishes 821 Flooring Finishes 822 Ceiling Finishes B23 Wall Finishes 83 Fittings & Equi pment B31 Fittings & Fixtures B32 E ui ment: install C Services C1 Mechanical C11 Plumbing & Drainage C 12 Fire Protection C13 HVAC C14 Controls C2 Electrical C21 Service & Distribution C22 Lighting, Devices, Heat'g C23 S stems & Ancillaries Net 8uildin Cost - Excludin Site o Site & Ancilla Work D1 Site Work D11 Site Development D13 Elect, Site Services D2 Ancillary Work D21 Demolition 022 Alterations Net 8uildin Cost - Includin Site 21 General Requirements & Fee 211 General Req'ts 5% NBC 212 Fee 10% NBC Total- Excludin Allowances 22 Allowances 221 Design Allowance 5% TEA 222 Escalation Allow: 2% TEA Total - Includin Allowances Goods & Services Tax 5% Total Construction Estimate ~ ~j~~~j ~ ~H~;; H~~;~~H~;HH~~;~Hj~H $160,500 $182,000 125,000 i:;:1:1:~ :i;~;i:~:i:l:1:i:1:ii~:~i~:~;? incl. incl. incl. incl. incl. ~HHm~~;~nHWHHHmH~~mH~~ 377 500 $25,000 o 1 ~~~ ~~~ ~ ~ ~~ n ~ ~.~~ ;HH~~ ~~1~~~~I ~~~i 1 ~.~ "'!illlliji 'm;:!\m'\'i":'~'~~~ :~~~ 25,000 .111111111111 nm',,:::"'m"1m!~1!! ,:",,,,,,,,,,,,illi~i~:il $462875 i~HiHniigH%iiiiii~ij1HiHiHii 32401 , ',','.' """""'2~:~~:' i!lillllllllllllllllllllllllfill!11111 $495,276 ~HHHmnnmH!miHH1qmm 24,764 $520,040 1718 COPE Mental Health Program I ndividual Support Group Support Education Home Support Program Meals on Wheels Transportation Accessible Van Friendly Visiting Foot Care Clinics Luncheon Out Telephone Reassurance Home Maintenance Homa Help Respite Program Adult Day Programs In. Home Respite OffIces Serving Ajax-Pickering Brock Claringlon Oshawa Scugog Uxbridge Whitby Charitable Reg.# 11888 9955 RROOO I Volunteer and become an everyday hero . A United Way Membar Agency SCHEDULE "C" COMMUNITY CARE DURHAM PROPOSAL dated March 17 2009 , ~) Community Care Durham March 17, 2009 Oshawa Centre 419 King Street West, Suite #605 Oshawa, ON L 1J 2K5 Tel: 905-404.2224. Fax: 905-404-2241 www.communitycaredurham.on.ca Mr. Jerry Barber Manager, Purchasing Services The Corporation of the Municipality of Clarington 40 Temperance Street Bowmanville, ON LIC 3A6 Dear Jerry: Re: Gamet B. Rickard Recreation Complex (GBRRC) Thank you for your email yesterday, The following sets out the financial terms of Community Care Durham's offer to lease the available 5,005 square feet in the GBRRC: Annual Base Rent: · $11.00 per square foot, plus GST, for the term of the ten year lease. Annual Utilities: . $3.90 per square foot, plus GST, for the first five years of the ten year lease, and $4.00 per square foot, plus GST, for the next five years of the ten year lease. This amount approximates the $19,564 for annual Municipal costs for utilities (based on 10 year average inflation) as per your calculation. Leasehold Improvements: · $2.10 per square foot, plus GST, each year for the first five years of the ten year lease. This amount equates a $50,000 (plus GST) contribution towards the kitchen and two washrooms. This amount includes a 2% interest factor, i.e. $2,552 for your financing costs over the five years. In summary, the annual gross rental rate for the first five years would be $17.00 per square foot, and the annual gross rental rate for the next five years would be $15.00 per square foot. Please contact me if you require any additional information, otherwise I look forward to Council's response. ?L Brent Farr Executive Director Helping people live at home 1719 D SCHEDULE THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Estimated Revenue over the 20 Year Lease Term Estimated Revenue over the 10 Year Lease Term PROPOSED LEASE Utilities Calculation COMMUNITY CARE DURHAM Annual Proposed Lease Rate Garnet 8, Rickard Recreation Complex 600.000.00 600.000,00 5005 Estimate Total Space Available - sq. ft, Cost mprovement Lease Hold GST Extra $1,101.100.00 $52,552.50 $1,153,652.50 $553,652.50 $550,550.00 $52,552.50 $603,102.50 $3.102.50 $195,640.00 $97,597,50 $100,100.00 $197,697.50 $2.057.50 $55.055,00 $19,519,50 $20,020.00 $10.510.50 00 $3,90 $4.00 10 2 $11 Lease Rate Proposed Sq Annual Base Rent Estimated utility cost over 10 year period Annual Utilities - 1 st 5 yrs (1) Annual Utilities - 2nd 5 yrs (1) Total Utility Payment Estimated Utility Over Payment Leasehold improvements! 5 years Total Lease Payments Ft Actual Revenue Time required to recover municipa investment - Gross Lease 9.95 Years 9.95 Years NOTE (1) Util 10 year average Inflation factor. year actual and extended to a 10 year term uSing a to 5 Inclusive = $17.00 Sq, Ft Plus GST to 10 inclusive = $15,00 Sq. Ft. Plus GST 1 ity costs are based on years 1 years 6 rate for rate for lease lease Gross Gross -" -....J I'\) o SCHEDULE "E" PROPOSED LEASE SPACE - SPACE PLAN DESIGNED BY CCD . ~ ~ I \':: '> 0 ~ I ~ ~ ~ ~ ::z 0 0 () 0 :x. 0 0 0 ~ '2 0 t ~ 3 ! ~ ~ ~ p 00 0 l-~ ~ We i: 11. ~[t ~ u. 0 \II ~ .,., \rl ~ 3 ~ ~ < ~ ~ III or, P V' "" 11\ III ~ ~L 3 "3 3 3 :::. '2 Ij1 "5 lJ~ ~ If' c~ ~ V1 S 3 3: S :<; \J} -Z o 0' DO C :i to ~ i tOO I' f Cl D c. ~ & 0 L' lJ C...J C I D:J 0 jL?O _ ~.f1 ~ ~ .:J ':;>JEl', '>@ldCJ:l :j i: I,. " ~ \l. "- .::) ~ '" I i l- I - I ~ ! i .---- I- I 1721 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Schedule "F" BY-LAW 2009- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Community Care Durham, Bowmanville, Ontario, to enter into agreement for the leased space at 26 Beech Street, Bowmanville, ON. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, an agreement between Community Care Durham, Bowmanville, Ontario, and said Corporation; and 2. THAT the agreement attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of. ,2009. By-law read a third time and finally passed this day of ,2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1722 HANDOUTS/CIRCULA TIONS COUNCIL CWJ!Jgron MEMO CLERK'S DEPARTMENT To: From: Date: Subject: Mayor Abernethy and Members of Council Anne Greentree, Deputy Clerk March 27, 2009 GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA - MARCH 30, 2009 - UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, March 30, 2009: 6, DELEGATIONS See attached Filial List. 8. PLANNING SERVICES (a) Report PSD-031-09 - GROWTH PLAN IMPLEMENTATION - PROPOSED AMENDMENT TO REGIONAL OFFICIAL PLAN Your Agenda indicated that Report PSD-031 ,09 would be distributed under separate cover. A hard copy of the report was delivered to you earlier today. For your convenience, an electronic copy is attached to this email. 19. COMMUNICATIONS Addition: (a) Leiter from Wayne Clarke, Halloway Holdings Limited - Regarding Public Meeting Respecting Report FND-007-09 - Amendment to Development Charges -law 2005-108 tree, Deput lerk Enc. cc: F. Wu. Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 FINAL LIST OF DELEGATIONS GPA Meeting: March 30, 2009 (a) Alice Grottoli, Community Connection, Regarding Consent for 211 Service Delivery in Shared Telephone Exchange (b) Kevin Anyan, Rotary Club Bowmanville, Regarding Report CSD-007-09, Rotary Ribfest (c) Victor Suppan, Chair, Heritage Committee, Regarding Report PSD-033-09, Highway 407 East Environmental Assessment (d) Libby Racansky, Regarding Report PSD-031-09, Growth Plan (e) Libby Racansky, Regarding Report PSD-033,09, Highway 407 East Environmental Assessment (f) Richard Ward, Regarding Tax Situation (g) Jim Richards, Regarding Council Resolutions Not Being Supported By Regional Councillor(s) at the Regional Level (h) Linda Gasser, Regarding Energy-From-Waste Host Community Agreement (i) Linda Gasser, Regarding Energy-From-Waste Monitoring ll1'"\.LLV VV J-\. I nVLUll'l U~ LIlVlll v.,U HALLOWAY HOLDINGS LIMITED BUIl,DING FOR YOU SINCE 1922 March 27, 2009 Mayor Jim Abernathy. Members of Clal'ington Council 40 Temperance Street Bowmanville, Ontario LlC 3A6 Be: Development Charge Amendment and By-Law for Proposed Non-Residential Phase-ln Increases Section 20 of By.Law 2005-18, a By-Law to impose development charges against land in the Municipality of Clarington, lists ten public and other buildings that are exempt from development charges. They are as follows; I. Hospitals 2. MunicipaJ/& or Region owned buildings 3. Places of Worship 4, Board of Education owned buildings 5. Colleges of Applied Arts 6, Universities 7, Clarington Science park & Energy Park 8, Registered Charity Organizations 9. Conversion ofland or buildings within designated revitalization areas 10, Professional office of licensed Medical Practioners i Two additional By-Laws (2006-160 exempts Hotels) and (2007-108 allows for a 50% discount for Major Office Buildings that are Leed Certified). This places an added financial burden on retail/commercial and industrial Site Plan Applications to cover the proposed Non-Residential increases found in Report FND-007- 09. Ii I' As stated, in previous correspondence (May 29,2008) our current and future commercial tenants could not afford to pay the proposed fees increases. At that time our Townline and Clarington Centres currently had over 25,000 sq. ft, of vacant retail space, today that total exceeds 29,600 sq. ft. How this current economic cycle has effected Clarington is evident from a Planning Services Report (pSD-015-09 dated February 2, 2009) titled "Annual Report on Site Plan Activities 2008", "177 NonqG'o-nRoad, 20m Floor, '6sh-;;Y:a:C>i,;'~ioT1G'3S2'-" Tel: 905.579,1()26 Fax: 905..579-9472 SS8-~ 200/r00d 8vS-l 2Lv6-6LS-S06 AEMOTTEH/dnoJ9 N~d-WO~~ sr:Vr 60,-L2-S0 -2- Paragraph 2.2 states Commercial and Industrial land used applications accounted for only 17% each of all site plans received in 2008, However, in 2007 45% were Commercial and 23% Industrial. Further more paragraph 3.1, states "Site plan activity in 2008 has deviated from recent trends as growth in the commercial sector has slowed down in comparison to previous years", I respectfully request Clarington Council consider a freeze of indexing/increases of Non- Residential Development Charges for the duration of DC By-Law #2005,108, Yours truly, e~ Property Manager RH:kd Co: Nancy Taylor (Treasurer) Patti Barrie (Town Clerk) ;j 8S8-~ Z00!Z00d 8vS-l ZLv6-6LS-S06 AEMOIIEH!dnOJ8 N~d-WOH~ 8t:vt 60,-LZ-80 ClYl-!lJgton REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 30, 2009 Report #: PSD-031-09 File #: PLN 1.1.12 By-law #: Subject: GROWTH PLAN IMPLEMENTATION - PROPOSED AMENDMENT TO THE REGIONAL OFFICIAL PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-031-09 be received; 2. THAT the recommendations below and the comments noted throughout this Report in bold italics be ENDORSED as the Municipality's comments on the Region's proposed Official Plan Amendment to implement the Growth Plan for the Greater Golden Horseshoe; 3. THAT the Region of Durham be requested to: a) Incorporate appropriate assumptions that Clarington will be a "complete community" as defined by the Provincial Growth Plan and meets a minimum of 1 job for 3 residents within the Municipality of Clarington, a target previously endorsed by the Region of Durham in approving the Clarington Official Plan; b) Provide for additional employment lands near the Courtice Road interchange and the Durham East Link and, if necessary, make adjustments to employment areas lands in north-east Pickering and Whitby to accommodate this; c) Proceed with the resolution of Deferral Area #4 in Orono for industrial lands on municipal water services; d) That a Regional Corridor designation be applied to Courtice Road from Highway 401 to Highway 2 connecting the future GO Train Station site to Highway 2 Transitway Station for the Durham East Link; REPORT NO.: PSD-031-09 PAGE 2 e) That Greenfield density standards be appropriate to each urban area in Clarington; f) That local municipalities determine the intensification standards for historic downtowns areas in designated Regional Centres in Clarington; g) Refine phasing policies as the proposed approach will not work in Clarington and potentially other municipalities, where secondary planning areas may not be adjacent to one another and thus could all proceed simultaneously; h) The intensification target for Clarington should be reduced to 5,000 units for the 15 year period from 2015 to 2031; i) The designation of future Employment Area and Living Area lands beyond 2031 be excluded from the Region's Proposed Amendment by deleting Section 13.2.4, Special Policy Area D and Schedule F; 4. THAT a copy of this report be forwarded to the Regional Municipality of Durham, the Ministry of Municipal Affairs and Housing, the Ministry of Energy and Infrastructure and the local area municipalities; and 5. THAT all interested parties listed in this report be advised of Council's decision. Submitted by: David J. Crome, MCIP, RPP Director, Planning Services Reviewed bU ~Q:"~ Franklin Wu . Chief Administrative Officer DJCIDJ/df/sn 26 March 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: PSD-031-09 PAGE 3 1.0 INTRODUCTION 1.1 On February 24, 2009 the Commissioner of Planning for Durham Region issued an early release of a "public meeting report". It contained the proposed amendment to the Durham Regional Official Plan (Regional Conformity Amendment) to bring it into conformity with the Growth Plan for the Greater Golden Horseshoe (Provincial Growth Plan). 1.2 The Region held public information sessions on the proposed Official Plan amendment in each of the area municipalities. The session in Clarington was on March 9, 2009. 1.3 The statutory Public Open House and Public Meeting for the Regional Conformity Amendment were held on March 23, and 24, 2009 respectively. The closing date for comments is March 31, 2009. 1.4 Subsequent to the public consultation period, the Recommended Regional Conformity Amendment will be released on May 6, 2009, 3 weeks prior to the Regional Planning Committee's consideration and decision on May 19th. Regional Council is to consider the Recommended Regional Conformity Amendment on June 3, 2009. The adopted amendment will be forwarded to the Province for review and approval. 1.5 The purpose of this report is to provide the Municipality of Clarington's comments on the proposed amendment to the Regional Official Plan. 2.0 BACKGROUND 2.1 In August 2007, the Region initiated a Growth Plan Implementation Study - "Growing Durham", as the growth management component of the Regional Official Plan Review. The study entailed an examination of the demographic, policy, and environmental implications of growth within the Region of Durham, within the context of the Provincial Growth Plan. The analyses formed the basis for the development of alternative growth scenarios and a recommended preferred growth option for Durham. 2.2 In September 2008 the "Growing Durham" Study concluded with the consultants' release of the Recommended Growth Management Option & Initial Policy Recommendations Report. This report provided a recommended growth scenario for the Regional Planning Committee's consideration. 2.3 Clarington's comments on the Region's Planning Report and Growing Durham Study were adopted by Council on November 10, 2008. 2.4 On November 25, 2008 the Regional Planning Committee endorsed the Recommended . Growth Scenario and Policy Directions. Regional Planning Committee did not amend the recommended growth scenario to reflect Clarington's request to add employment lands along the 407 link in Courtice and many other comments in PSD-115-08. The proposed Regional Conformity Amendment is to implement the recommended growth scenario, and to conform with the Provincial Growth Plan. The Region's documents are available at www.durham.ca/arowthplan. 2.5 The report is formatted to set out a brief summary of the new and/or revised Regional Official Plan policies followed by discussion of the issue and then a recommendation in bold italics. Staff will forward detailed comments on key policies recommended by the REPORT NO.: PSD-031-09 PAGE 4 Regional Conformity Amendment and Clarington Staff's response. It includes other issues relating to detailed wording, definitions, certain use exclusions and interpretations that are not addressed in the body of the report. 2.6 This report sets out Clarington's response to the proposed Regional Conformity Amendment, being cognizant of the key points of concern and questions that have been raised previously, with specific attention to the following key components: o Population and employment forecasts; o Economic Development; o Urban Structure; o Growth Management (Urban boundary expansion, Greenfield development and Intensification, and Urban Densities); o Regional Centres; o Regional Corridors; o Employment Areas; o Potential Future Growth Areas; o Food Security; and o Plan Implementation and Monitoring. Many areas of concern are implementation details surrounding the Provincial Growth Plan. The Region has done an admirable job of advancing the implementation process but there is a tendency to fall into the same approach as provincial policy - "one size fits all". The Regional Conformity Amendment needs to recognize that not all lakeshore municipalities have the same character or opportunities, as evidenced by the lack of transit services planned for Clarington. 3.0 POPULATION AND EMPLOYMENT FORECASTS 3.1 The Population and Employment forecast in the Provincial Growth Plan is the basis for managing growth in the GTAH and surrounding Regions. The Regional Plan is to distribute Durham's share of growth among its constituent municipalities. 3.2 In Section 7.3.4 the Regional Conformity Amendment establishes population and employment forecasts for the Region to 2031 to be 960,000 and 350,000 respectively. This is consistent with the Provincial Growth Plan. However, there is a difference with the interval periods which provide a lower growth rate for the earlier periods but is accelerated for the later periods. For example, the Provincial Growth Plan targets a population of 660,000 for Durham in 2011 whereas the Region is planning for 643,000. The Region also provides for lower employment targets than the Province at 2011 and 2021. 3.3 The Regional Conformity Amendment designates the distribution of population, household and employment forecasts to REPORT NO.: PSD-031-09 PAGE 5 men 197,000 49,000 90,800 26,025 25,465 3,065 9,480 1,868 192,860 76,560 71,300 34,696 137,670 43,370 49,290 18,097 14,015 1,515 5,000 1,137 225,670 133,870 76,720 39,496 26,965 6,695 8,980 3,370 140,340 58,940 38,410 18,113 Durham 959,985 373,285 349,980 142,802 The population forecast would provide for an average of 1,000 new residential units per year in Clarington. 3.4 The Regional Conformity Amendment includes an additional policy in 7.3.5 to state that there "is a potential for the Region to accommodate up to an additional 25,000 jobs" beyond the Provincial Growth Plan. This would improve the jobs to residents ratio across the Region at 2031 from 1 :2.74 to 1 :2.56. It also includes how the additional forecasted 25,000 jobs by 2031 would be distributed to the area municipalities as follows: Ajax 0 0.0% Brock 550 2.2% Clarington 2680 10.6% Oshawa 6100 24.1% Pickering 9090 36.0% Scugog 540 2.1% Uxbridge 500 2.0% Whitby 5800 23.0% Durham 25260 100.0% Land areas for employment areas and regional centres have been based on the assumption for the additional 25,000 jobs over the Provincial Growth Plan. If the Province does not approve of this methodology, some lands may need to be deleted from the urban expansion boundaries proposed. Policy 7.3.5 and 3.2.2 state that the Region continues to support a target ratio of 1 job for every 2 residents, which is approximately 100,000 more jobs than provided for in other portions of the Regional Conformity Amendment. 3.5 Clarington's share in the job growth in Durham between 2011 and 2031 averages 10.4%, which is the lowest of the lakeshore communities. Clarington's jobs to residents improves to 2021 but is forecasted to drop afterwards. REPORT NO.: PSD-031-09 PAGE 6 2006 81400 20,297 1 :4 2011 87,980 22,580 1 :3.9 2016 97,040 26,890 1:3.6 2021 108,095 32,139 1:3.3 2026 127,475 36,080 1:3.5 2031 140,340 38,410 1:3.6 3.6 The low job to population ratio for Clarington when compared to other area municipalities in Durham is of great concern. 2.17 2.69 2.70 2.79 2.80 2.94 3.00 3.65 2.74 The Regional Official Plan should be based on Clarington achieving a minimum of 1 job for 3 residents by 2031. Stronger policies should be included to address the job/resident ratio imbalance. The Provincial Growth Plan, the Growing Durham Study and Region's Official Plan all call for each community to be a complete community, which is only possible with a strong employment base. 4.0 ECONOMIC DEVELOPMENT 4.1 The Regional Conformity Amendment is seeking to strengthen the existing Economic Section 3 in the Regional Official Plan through certain amendments. 4.2 The economic development section of the plan maintains a policy that the Region has a target of 1 job for every 2 residents and adds a new policy that the Region will monitor progress in achieving the employment forecasts (referenced above) and the target ratio of 1 job for every 2 residents. 4.3 The Regional Conformity Amendment includes a new policy that recognizes the importance of key economic drivers that will influence the future growth and development of the Region, including UOITlDurham College, Highways 401 and 407, Clarington Energy Park, the Darlington Nuclear Facility and future airport in Pickering. 4.4 The Community Adjustment and Sustainability Strategy for the City of Oshawa and the Region of Durham, which was recently endorsed by Regional Council, emphasizes the fact that the expansion of Darlington Nuclear Facility "will have an unprecedented impact on the development and diversification of the Durham economy" and is "the biggest opportunity on the horizon for Durham in terms of job and economic growth." It also REPORT NO.: PSD-031-09 PAGE 7 represents the most immediately evident and potentially viable transition path for many affected workers. Many construction jobs will be created if the project goes forward, but the economic impact will extend well beyond the construction period. 4.5 Policy 3.3.10 should be revised to read as follows: "This Plan recognizes the importance of a number of key economic drivers that will influence the future growth and development of the Region. UOIT/Durham College will provide an academic anchor for future growth in the Region. The Darlington Nuclear Facility is the most significant opportunity for Durham in terms of job and economic growth in the short term. The future Highway 407, combined with the continued improvement to Highway 401 and extension/improvement of GO rail service and the Oshawa Harbour and St. Mary's dock will provide critical transportation infrastructure to attract new business. Over the longer term, it is anticipated that there may be a future airport in Pickering, which could provide a significant stimulus at that time. " 4.5 The timely servicing of industrial land has been an issue within Clarington and several other municipalities. With the aggressive target of one job for every two residents, and recognizing that 50% of the jobs are within Employment Areas, it is recommended that a new policy be added to Section 3 to indicate that a higher priority for Regional spending priorities to service industrial lands as follows: "In order to implement the Region's employment targets, the Region will prioritize the servicing of industrial lands. " 5.0 URBAN STRUCTURE 5.1 The current urban structure for the southerly portion of Durham Region is based on strong central urban anchor (OshawalWhitby/Courtice) and a western urban anchor (Pickering/Ajax) and an eastern anchor (Bowmanville/Newcastle). Although Pickering/Ajax was larger than the Bowmanville and Newcastle, there was a recognition that Bowmanville in particular would continue to grow. 5.2 Through the Grow Durham Study, three growth scenarios were developed as follows: . A Dominant Western Anchor . Focusing on a Central Hub (OshawalWhitby/Courtice) . Reinforcing Existing Communities The latter option was chosen but through a series of directions from the Regional Planning committee, the "balanced growth" scenario ended up resembling the Dominant Western Anchor Scenario. A new urban centre in north-west Seaton was added along with extensive lands in Whitby. Only very minor expansions are proposed for Courtice and Bowmanville. REPORT NO.: PSD-031-09 PAGE 8 6.0 GROWTH MANAGEMENT 6.1 The Regional Conformity Amendment, is promoting an approach to managing urban growth by proposing certain targets which could be considered aggressive, and new and revised policies under the topics of urban boundary expansion, greenfield development, intensification, and urban structure and densities. The primarily growth management policies are: · By 2015 and afterwards, 40% of residential development will occur through intensification. · Lakeshore municipalities will develop at a minimum gross density of 50 persons and jobs per hectare. · 50% of all employment will be accommodated in designated Employment Areas. We concur with these overriding objectives. 6.2 Urban Boundary Expansions 6.2.1 As part of the Regional Conformity Amendment the expansion of certain urban area boundaries in certain areas of Durham Region is recommended. In Clarington the recommended Urban Area Boundary expansions are shown in Exhibit 5 (Attachment 3) to the Regional Official Plan Amendment, as follows: Bowmanville East Living Area . The north-westward expansion of the Wilmot Creek Retirement Community of an area measuring approximately 21.6 hectares, bounded by the 401, Bennett Road and the CN Railway line; and re-designating it from "Prime Agricultural" to "Living Area." Orono Emplovment Area . The eastward expansion of the Orono Urban Area Boundary on a parcel measuring approximately 29.2 hectares east of Highway 35/115 (previously deferred) that is designated "Employment Area" with a "partial municipal services" overlay. Courtice East Living Area . The eastward expansion of the Courtice Urban Area Boundary on a parcel of land measuring approximately 109 hectares bounded by Courtice Road, Highway 2 and Bloor Street, and re-designating it from "Prime Agricultural" to "Living Area". This expansion to Wilmot Creek Phase 8 is an existing application to amend the Regional Official Plan (ROPA2002-011) and Local Official Plan (COPA 2003-012) which has been in progress since 2002/2003. Clarington Council has already, through a previous resolution supported the inclusion of these subject lands in its comments on Amendment 114 of the Durham Official Plan. The applicant is in the process of compiling a revised master plan and planning rationale report in support of the official plan amendment applications. The eastward expansion of the Orono Urban Area boundary has been the topic of a Deferral (D4 in the Regional Official Plan) since 1996 at the request of the Ministry of Municipal Affairs and Housing. The deferral relates to the lack of available municipal water and sewer to this area. Removal of the Deferral symbol would acknowledge the potential of this area for dry industrial uses e.g. industrial warehousing, thus creating REPORT NO.: PSD-031-09 PAGE 9 opportunity for local economic development and complementing the goal of creating sustainable communities. The eastward expansion of the Courtice Urban area boundary is based on the population forecasts in the Growth Plan; the Region's subsequent analysis of the housing supply needs in Clarington up to 2031 and proposed new intensification policies. This area has significant natural features (branches of the Tooley Creek), and will only yield a net developable area of approximately 32 hectares. In addition, the proposed densities in greenfields for Clarington (see Section 6.4) may mean that this area is not sufficient to meet the additional urban growth requirements to 2031. 6.2.2 The proposed urban residential expansions in Clarington are reasonable. However if there are no additional industrial expansion lands, Council could consider that there be no further residential lands be added to Clarington's urban areas. Additional residential lands would only serve to reinforce Clarington's role as a bedroom community and is contrary to Council's policy of achieving a target of 1 job for 3 residents. By not including the above referenced residential expansion areas, the jobs to population ratio would be improved. 6.3 Phasing of Development 6.3.1 The Region is proposing to phase residential lands primarily through local official plan process and the secondary planning process, including expansions to urban boundaries, under the provisions under Policy 7.3.13. This requires: . A comprehensive official plan review; . An analysis demonstrating the need for designating additional lands; . Recognition of the phasing of development in accordance with the Region's 20 year servicing plan; . An analysis evaluating the achievement of targets in the Regional and area municipal official plans; . The preparation of a secondary plan; . Phasing of secondary plan areas as discussed below; . Area municipal services to support the expansion within the financial capability of the area municipality; and . . Potential of agricultural land-use conflicts. Any future development area, including the Future Residential Areas currently identified in our Official Plan requires the preparation of a secondary plan. We concur with the approach and support the inclusion of a requirement to look at land-use conflicts with agricultural activities. 6.3.2 The requirements for the preparation of a secondary plan for any new development area. "The preparation of a Secondary Plan based on the following: . an approved watershed plan; . the area is sufficiently large to create a new community, or to round out an existing community; . the area is contiguous to an existing Urban Area; . sequential development; REPORT NO.: PSD-031-09 PAGE 10 . the area is serviceable by full municipal water and sanitary sewerage systems; . environmental impact studies, in accordance with Policy 2.3.42; . the growth management objectives of Policy 7.3. 10; . prescribed unit mixes and minimum and/or combined densities;" The proposed requirement of a Secondary Plan sets an appropriate platform to develop a planning framework for a particular area, which will provide a planning rationale for re- designation of lands from "Future Urban Residential" to "Urban Residential" or to expand an urban area boundary. 6.3.3 The Regional Conformity Amendment policies provide for the phasing of growth through sequential preparation of secondary plans. Specifically it states that "Secondary Plan areas shall be developed to 75% of their planned dwelling unit capacity, with a minimum of 25% of the medium and high density units, prior to the approval of development in adjacent secondary plan areas". The intent is not only to sequence the planning areas but also to ensure the development of the right housing mix within new residential subdivisions. Sometime the medium density and high density sites are skipped over or redesignated to lower densities because of the lack of a market for those types of units at a particular time. This policy ensures that some medium and high density units are constructed but is not too restrictive to make it very difficult to achieve. 6.3.4 While the policy direction is generally supported, there are some concerns: . watershed plans are undertaken by the conservation authorities and subject to funding constraints. The Region should be prepared to ensure that its funding priorities of conservation authorities do not detrimentally impact a municipality's ability to proceed at the appropriate time or the policy should allow for sub watershed plans to be undertaken by area municipalities. . It is not clear how this policy would be applied in Clarington with three distinct urban areas with multiple directions for growth. As is the case at present, there could be situations where 3, 4 or 5 secondary planning areas are under development and none of them are "adjacent" as indicated in the proposed policy. This phasing policy does not work for Clarington and needs to be reconsidered. 6.4 Greenfield Development 6.4.1 Greenfield Development refers to all development (mostly residential development) on land situated between the urban area boundary and the built-up area (built boundary). The Region proposes the following policy: "Greenfield Living Areas in Lake Ontario Shoreline Urban Areas, not subject to the higher density provisions of Section BA for Centres and Corridors shall be planned to accommodate a minimum average density of 50 residential units per net hectare; and maximum 70% low density residential. " While the intent of this policy is supported, there is concern about its applicability. Although 70% of a Greenfield development area may be low density, the aggregate of high and medium density units within the particular development area will have to be quite high to meet an average minimum density of 50 units per net hectare on the whole REPORT NO.: PSD-031-09 PAGE 11 parcel. Although it is not clear, the assumptions are that 20% medium density and 10% high density will be built. Most apartments built in Clarington recently would be considered medium density. The market for medium and high density residential, particularly as you move further from Toronto, does not exist at present, particularly in consideration that greater higher density housing forms are required in the Regional Centres, Waterfront Places and through intensification. The minimum average density of 50 units per net hectare cannot be achieved without apartment units. 6.4.2 It is recommended that Section BB.2.3 for Greenfield Living Areas be amended recognizing that not all Lake Ontario shoreline municipalities are the same. It could be revised as follows: "a) Lake Ontario Shoreline Urban Areas: i) Minimum average density for: Pickering, Ajax, Whitby, Oshawa, Courtice: 50 residential units / net hectare. Bowmanville: 40 residential units / net hectare. Newcastle: 30 residential units / net hectare. b) Maximum 70% low density residential. " It should be noted that the north urban areas are proposed to have a minimum average density of 20 residential units per net hectare. 6.5 Waterfront Places Waterfront Places are identified in several locations in Durham, including the Port of Newcastle and Port Darlington area. The Regional Conformity Amendment proposes quite high densities where appropriate of 135 residential units per net hectare, a maximum of 20% low density residential and a maximum floor space index of 2.0. Although these standards have quite high densities, the wording is sufficiently flexible to allow the development areas to be tailored to reflect lithe characteristics of each Waterfront Place". Staff have no objections to this change. 6.6 Intensification 6.6.1 Intensification refers to residential development or redevelopment of property at higher density than what currently exists, including infill development and expansion or conversion of existing buildings within the delineated built boundary (built-up area). The Region proposes the following Intensification policy: "Urban areas shall be planned to accommodate by 2015, and each year thereafter, a minimum 40% of all residential development through intensification within built-up areas, in accordance with Schedule E - Table 'E9'" as shown below: REPORT NO.: PSD-031-09 PAGE 12 Intensification Allocations. 2015 - 2031 7,987 4,343 54% 9% 1,321 306 23% 1% 19,616 6,181 32% 13% 20,229 7,934 39% 17% 36,163 14,354 40% 31% 1,908 576 30% 1% 2,870 1,042 36% 2% 26,316 11,963 45% 26% 116,411 46,699 40% 100% 6.6.2 This policy is consistent with the Growth Plan directive. The intensification target for Clarington is 6,181 units between 2015 and 2031, which represents 13% of the Region's total. After 2015, this would require approximately 400 intensification units per year, in additional to the higher densities required in the Greenfield areas. Through the Clarington Official Plan review, this target will be refined to allocate intensification units to Clarington's urban areas. The target for Clarington is aggressive, particularly in comparison to the City of Oshawa, which is required to provide 7,900 intensification units while Clarington is required to provide 6,200 intensification units. There is a much greater opportunity for intensification units in Oshawa whish is a designated Urban Growth Centre under the Provincial Growth Plan and has many brownfield and greyfield opportunities. Furthermore in reviewing the process for identifying intensification sites in Clarington, staff found a number of areas that were incorrectly identified. 6.6.3 The intensification target for Clarington between 2015 and 2031should be reduced to approximately 5,000 units. 6.6.4 The Regional Conformity Amendment needs to provide direction on intensification for the immediate period after adoption up to 2015 so that development can gradually transition to the mandated 40% regional intensification target by 2015. 7.0 REGIONAL CENTRES 7.1 The Region proposes the following policy: "Regional Centres (Lake Ontario Shoreline Urban Areas) shall be planned to accommodate a minimum average density of 170 residential units per net hectare; a minimum of 80% high density residential; and a minimum floor space index of 2. 5 for non-residential uses. " The historic nature of much of Newcastle Village Centre is not suitable for the high densities and high non-residential floor space index sought through this new Regional policy. It is recommended that policy BA.2.3 c) be amended to include Newcastle Regional Centre in with the non-/akeshore Regional Centres. 7.2 There are major concerns regarding the ability of Historic Bowmanville's downtown to meet these intensification requirements without being detrimental to its existing character. REPORT NO.: PSD-031-09 PAGE 13 The preferred approach would be to allow the local municipality to determine these development standards for heritage downtowns through the review of their local official plans. 7.3 "Regional Centres (Beaverton, Cannington, Sunderland, Uxbridge, Port Perry and Orono) shall be planned to accommodate a minimum average density of 30 residential units per net hectare; and a maximum of 50% low density residential." Orono should be excluded. Due to its servicing constraints, it has not been identified through the Growing Durham Study as a potential Regional Centre. 8.0 REGIONAL CORRIDORS 8.1 The Regional Conformity Amendment seeks to define the character of regional corridors associated with Living Areas by setting out: . minimum average density of 140 residential units per net hectare; . minimum 60% high density residential; . minimum floor space index of 2.5 for non-residential uses; and . ultimate build-out, to demonstrate that higher density targets would not be precluded. 8.2 To illustrate what a dramatic shift this is for Clarington, at the present time our High Density Residential designation is defined as 61-100 units per net hectares. The proposed Regional Conformity Amendment requires a minimum average density of 140 units per net hectares. 8.3 Recognizing that there is a need to create a more transit-supportive urban environment along arterial roads, it is recommended that the Municipality support these policies, although there should be some flexibility to account for unique circumstances. 8.4 The Consultant's Recommended Growth Scenario proposed three new Regional Corridor, in addition to Highway 2. They were: . Bloor Street through Courtice . Courtice Road through Courtice . Regional Road 57 through Bowmanville . Mill Street from Highway 401 to Highway 2 in Newcastle . Regional staff have eliminated all the new Regional corridors from the proposed Regional Conformity Amendment in Clarington with the exception of Bloor Street. While staff agree with eliminating the Mill Street Regional Corridor in Newcastle, and believe the Regional Road 57 area could be considered as a Local Corridor, the Courtice Road Regional Corridor between the GO Rail station and Highway 2 (and the nearby Durham East Link Transitway station) should be maintained. REPORT NO.: PSD-031-09 PAGE 14 9.0 EMPLOYMENT AREAS 9.1 Expansion Areas 9.1.1 Employment Areas forms an integral part of the Region's urban structure and economy and plays an integral part in creating balanced growth across the Region. The proposed Regional Conformity Amendment recognizes "the importance of key economic drivers that will influence the future growth and development of the Region, including UOIT/Durham College, Highways 401 and 407, Clarington Energy Park, the Darlington Nuclear Facility and future airport in Pickering". 9.1.2 Given the strategic location of the lands bounded by Courtice Rd., the 401 and the future 407 link, there proximity to the new build at the Darlington Nuclear Facility, the Clarington Energy Park and the relative ease of servicing, these lands are prime employment areas. Staff, have assessed the methodology the Region's consultants used in calculating the employment land needs to 2031, certain anomalies in the calculation, where certain sites, or portions thereof have mistakenly been counted as vacant developable lands bring into question the resulting recommendations. 9.1.3 Regardless of the accounting exercise, there is a structural issue at hand. As noted above, Clarington will have the lowest jobs to population ratio of any Municipality in Durham Region, despite being the host of a provincial mega-project to expand Darlington Nuclear Generating Station. Despite the Region calling this a "balanced scenario" to "reinforce existing communities", the City of Pickering enjoys: . almost 30% of all new jobs in Durham Region . 35 % of all future industrial jobs in Durham . 25% of all future retail commercial jobs in Durham . 50% of all new employment lands . Provincial support to push the servicing and development of the previously designated employment lands in Seaton This unbalanced growth in Durham Region was done on the basis that growth will move from west to east. These market forces have been a reality since the Region's founding but previous Regional Plans have tried to counterbalance this effect by developing a strong centre and a significant population and employment growth in Clarington on the east. It was anticipated that as land became more restricted on the western portion of Durham, the eastern portion would be available. This has been abandoned through this review. This unbalanced growth in Durham was also done on the assumption that the Pickering Airport would be built, despite the fact that there is no firm commitment on timing or funding. It is no closer to reality than it was 25 years ago. If and when the Federal Government makes a commitment to the Pickering Airport, the issue of additional industrial lands in the vicinity of the airport could be considered in a future official plan review. REPORT NO.: PSD-031-09 PAGE 15 The Community Adjustment and Sustainability Strategy for the City of Oshawa and the Region of Durham emphasizes the fact that the expansion of Darlington Nuclear Facility "will have an unprecedented impact on the development and diversification of the Durham economy" and is "the biggest opportunity on the horizon for Durham in terms of job and economic growth." It also represents the most immediately evident and potentially viable transition path for many affected workers. Many construction jobs will be created if the project goes forward, but the economic impact will extend well beyond the construction period. Many of those jobs will be in close proximity to the plant and Energy Park. The lands adjacent to the Courtice Road interchange should not be excluded from the employment land base until 2031 merely on the basis that the accounting exercise shows a "surplus" of employment lands in Clarington based on current trends. These lands are surplus primarily due to the lack of regional servicing which did not occur over the past 18 years. 9.1.4 In September 2008, the Tri-Committee of Planning, Works, and Finance recommended to Regional Council to undertake an Infrastructure and Fiscal Impact Analysis of the Preferred Growth Scenario, including Health and Social Services. The report indicated that it would take up to 24 months to complete. It was to be undertaken on a Scenario that may not change. As a result, the costs of implementation and the relative merits of servicing industrial land in Courtice or servicing industrial land in the new North East Pickering Urban Area or other areas will not be known until after the Regional Conformity Amendment is adopted. Potentially serviceable industrial land near the new Courtice Water Pollution Control plant could remain un utilized while trunk sewers from that same plant are extended past those lands at great cost to the north end of Oshawa and Whitby to service industrial lands. This is not a cost- effective Regional investment. 9.1.5 The lands bounded by the Courtice Road, 401, 407 link and Bloor Street in South Courtice (Attachment 5) should be designated as Employment Lands and included in the Courtice urban area boundary expansion. This could be offset by the reduction of employment lands in Pickering. Only after the Pickering Airport is firm should the full extent of the employment lands in Pickering be designated. 9.2 Major Retail Uses Are Not Permitted In Employment Areas Staff support the policy to prohibit major retail uses from employment areas 9.3 Employment Area Conversions Policies have been added regarding the industrial land conversion as follows: . to allow conversion only through a comprehensive municipal review and . to recognize that decisions to refuse private applications or non-decisions on applications for industrial land conversion shall not be subject to appeal to the Ontario Municipal Board Staff support the proposed policies on employment area conservation. REPORT NO.: PSD-031-09 PAGE 16 9.4 Area Municipal Plans Required To Demonstrate Density Targets Will Be Met Area municipal plans will have a new requirement to demonstrate how density targets will be achieved. This is a process to ensure that higher density targets can be achieved; any use that is lower will have to be compensated by another use that has a higher employment density. This is an appropriate mechanism to ensure that the Regional and Growth Plan targets will be met but the policy requires further clarification as to how it will be implemented. 10.0 POTENTIAL FUTURE GROWTH AREAS 10.1 The Growing Durham Study contained a map showing the long term growth structure beyond 2031 (to 2056). This map has now been incorporated in the Regional Conformity Amendment as Specific Policy Area D and shown on Schedule F: Potential Future Growth Areas Map. The main reason for including these lands is apparently to preserve the lands "for strategic long-term growth to 2056". 10.2 In Clarington, the lands identified as Future Growth Areas comprise 2068 hectares (6800 acres) and would consolidate Newcastle, Bowmanville and Courtice into one large urban area. 10.3 The Regional Conformity Amendment proposes policy 13.2.4 which states that: "Schedule 'F' - Specific Policy Area D, Potential Future Growth Areas, is a reflection of the Region's long-range potential urban structure. It provides a context for growth and infrastructure planning. It is not a land-use designation, nor an actual urban boundary expansion. " 10.4 While the Potential Future Growth Areas are not intended as a land use designation nor an urban boundary expansion, it has a similar impact. It provides a signal of future land development which encourages premature land speculation and discourages investment in farming. Including such a policy could lead to poor land stewardship, deterioration of buildings and farm infrastructure. It also provides an assumption that the "whitebelt" lands are all intended for future urbanization. It also creates reduced flexibility for future Councils to respond to the issues of their day and assumes that growth issues will be dealt with in a similar manner in 25 years time. 10.5 The Clarington Agricultural Committee on March 12, 2009 in response to the proposed Food Security Policy that has been introduced as part of this Region Official Plan Amendment, passed the following resolution: "The Agricultural Advisory Committee of Clarington is supportive of the proposed policies and direction of the Food Security Policy, Report No. 2009-P-17 for Durham Region. In particular the proposed amendment to Section 9A.1 will add a new Subsection as follows: "Prime Agricultural Areas shall be protected as a significant element of the Region's economy and a secure source of food. REPORT NO.: PSD-031-09 PAGE 17 In adding this section, the Region would be supporting the thought behind the Clarington Agricultural Advisory Committee's Resolution of October 9th, 2008 which became part of the Municipalities comments on the Growing Durham proposals. Therefore Exhibit 10, Schedule F and Section 13.2.4 Specific Policy Area D (Potential Future Growth Areas) of the Proposed Amendment do not adhere to the principle of long term protection of prime agricultural areas and Clarington Council should request that they be deleted from the proposal." Clarington Council, in Resolution #GPA-606-08 dated November 2008 advised the Region of Durham that it does not support the designation of future growth areas beyond 2031. 10.6 Schedule F and Section 13.2.4 Specific Policy Area D (Potential Future Growth Areas) should be removed from the Regional Conformity Amendment. 11.0 FOOD SECURITY POLICY 11.1 The Regional Conformity Amendment is seeking to strengthen the existing policies that relate to food security and production in the Regional Official Plan through certain minor amendments. The Region's Report No. 2009-P-17 (Attachment 2-distributed under separate cover) outlined the amendments supporting food security that have been included in the Region's Growth Plan Implementation amendment. The Report examined the concept of Food Security and the actions that the Region is already pursuing through its Health Department and Economic Development Initiatives. 11.2 The current policies of the Region's Official Plan include the protection of prime agricultural lands "to support a healthy and productive agricultural industry as an important element of the Region's heritage, identity and economic base." The policy changes enhance various objectives in the Regional Conformity Amendment to support and recognize food security and the need for equal access to healthy and secure food. Other policies discourage fragmentation of the agricultural land base to secure long term viability. The ROP permits farm gate sales and retail stands for the sale of agricultural products from a farm. The agricultural industry in Clarington is the largest economic activity; Clarington's Official Plan protects agricultural land as a prime resource and includes policies that limit intrusion into the rural area by other uses. In addition, the public input carried out as part of the Official Plan review continues to show the strong support for the protection of the agricultural lands. 11.3 Policy 13.2.4, Specific Policy Area D and Schedule F do not implement "Prime Agricultural Areas shall be protected as a significant element of the Region's economy and a secure source of food", and it is recommended that it be deleted as noted in Section 3.5. REPORT NO.: PSD-031-09 PAGE 18 12.0 PLAN IMPLEMENTATION AND MONITORING 12.1 A plan is only as successful as its ability to be effectively implemented and evaluated. The Region, through this Regional Conformity Amendment, are proposing plan review and monitoring as follows: "a) employment forecasts coincident with the release of relevant Census of Canada information, and updates to the Growth Plan for the Greater Golden Horseshoe; b) the achievement of the minimum intensification rates for each area municipality, as detailed in Schedule E - Table 'E9' and the overall Regional target of 40% intensification overall within the built-up area, including the following key growth areas: i) ii) iii) Regional and Local Centres; Regional and Local Corridors; and Waterfront Places; c) the achievement of the overall 50 people and jobs combined per gross hectare in Greenfield areas, and..." 12.2 These requirements are above and beyond the legislative requirements imposed by the Province in Places to Grow. Extra resources, both at the regional and local level may be required to carry out this monitoring, especially given the details that are required through the proposed new policies. 13.0 CONCLUSION 13.1 Staff have met with and provided comments to Regional staff throughout the Growing Durham Study. Based on the policies recommended in the proposed amendment to the Regional Official Plan there are critical pieces of information that are missing. This is mostly due to the fact that the evaluation of the development scenarios have not undergone a fiscal impact analysis. 13.2 Many of the detailed recommendations made within the Regional Conformity Amendment policies that relate to how communities will look and feel are too prescriptive and should be detailed in the local municipal official plans instead. 13.3 The Region's focus on northeast Pickering and the future 407 alignment for much of its urban development and economic development lands does not represent a balanced approach to development within the Region. There are other lands such as potential employment lands in Courtice that would represent more cost effective sequential growth. 13.4 The inclusion of Policy Area D - Schedule F is premature and not supported by a proper analysis, it should be removed from the Regional Official Plan Amendment. Attachments: Attachment 1 - Regional Report No. 2009-P-24 Public Meeting Report (the proposed Regional Official Plan Amendment previously distributed under separate cover) REPORT NO.: PSD-031-09 PAGE 19 Attachment 2 - Regional Report No. 2009-P-17 Attachment 3 - Exhibit 5 to Regional Official Plan Amendment Attachment 4 - Table summarizing urban structure elements proposed densities Attachment 5 - Map Showing Employment Area Sought to 2031 Interested parties to be advised of Council's decision: Linda Gasser Tribute Communities Agricultural Advisory Committee of Clarington Andrew Marit Sernas Associates Libby and Stan Racansky Luigi D. Mastroianni Tom Van Camp Delta Urban Inc. D.G. Biddle & Associates Ltd. Phip Limited Kirkup Realty Corporation Attachment 1 To Report PSD-031-09 , The Regional Municipality of Durham To: The Planning Committee From: Commissioner of Planning Report No.: 2009-P-24 Date: March 24, 2009 SUBJECT: Public Meeting Report Growth Plan Implementation "Growing Durham" Study - Proposed Amendment to the Regional Official Plan, File: D12-05 RECOMMENDA TIONS: a) THAT Commissioner's Report No. 2009-P-24 be received for information; and b) THAT all submissions received be referred to the Planning Department for consideration. REPORT: 1. PURPOSE 1.1 The purpose of this report is to present the proposed amendment to the Durham Regional Official Plan (ROP), to incorporate changes resulting from a review of the ROP that was initiated in accordance with Section 26(1) of the Planning Act (five-year review provision). 1.2 This amendment responds to "Directions" endorsed by Planning Committee on November 25, 2008 presented in the Growing Durham, Recommended Growth Scenario and Policy Directions Final Report (the Report), including additions and modifications thereto, as the basis for proceeding with the Durham Regional Official Plan Amendment (ROPA) process to implement the Growth Plan. This is the subject of the public meeting (refer to Attachment 1). 1.3 For convenience, and to assist in the review of this material, the proposed amendment has been consolidated into the relevant text of the ROP (refer to Report No.: 2009-P-24 Page NO.2 Attachment 2). The consolidation illustrates the additions and deletions, and details the basis for each change. 1.4 This Commissioner's Report and attachments were released to the public on February 24, 2009. A "Notice of Public Meeting" regarding the proposed amendment has been advertised in the appropriate newspapers. This report was made available to the public prior to the meeting. 2. CONSULTATION 2.1 The public and agency consultation on the proposed amendment has involved: · Scheduling a series of Public Information Sessions, as follows: - Pickering Council Chambers - March 3, 2009; - Ajax Council Chambers - March 4, 2009; - Uxbridge Council Chambers - March 5, 2009; - Clarington Council Chambers - March 9, 2009; - Whitby Council Chambers - March 11, 2009; and - Oshawa Main Library Auditorium - March 12, 2009. · Scheduling the statutory public open house for March 23, 2009 at Regional Headquarters; · Scheduling the statutory public meeting for the March 24, 2009 meeting of Planning Committee; · Meeting with area municipal and provincial staff; · Placing notice of the consultation process, including Public Information Sessions and Statutory Public Open House and Public Meeting in the local newspapers and on the Regional web site; · Giving direct notice to all of those who have made submissions or requested notice through the Growing Durham Study; and Report No.: 2009-P-24 Page NO.3 · Circulating copies of the proposed amendment to the Ministry of Municipal Affairs and Housing, all area municipalities and conservation authorities, School Boards and abutting municipalities and all those who request a copy. 3. PROPOSED AMENDMENT TO THE ROP 3.1 The proposed amendment to the ROP (Attachment 1), as annotated in the applicable ROP text (Attachment 2), implements the recommended policy directions from the Growing Durham Study. The amendment also addresses a number of "housekeeping" changes identified during the policy formulation exercise. 3.2 Key amendments proposed include: · Revising the planning horizon of the ROP from 2021 to 2031 ; . Adding policies to promote the development of complete and healthy, sustainable communities, that include a balance of jobs and population; · Strengthening policies to support active transportation (e.g. walking and cycling); . Strengthening policies to protect Employment Areas from conversion to other urban designations; . Replacing the population and employment targets with forecasts consistent with Schedule 3 of the Growth Plan for the Greater Golden Horseshoe (960,000 people and 350,000 jobs), with the recognition that the Region has the opportunity to achieve an additional 25,000 jobs; . Adding a policy to clarify that population and employment forecasts allocated to the Urban Areas in the Townships of Brock, Scugog and Uxbridge will be held in reserve for the respective municipality; Report No.: 2009-P-24 Page NO.4 · Adding growth management policy objectives consistent with the Growth Plan for the Greater Golden Horseshoe, to accommodate intensification within built-up areas and density of 50 persons and jobs per hectare in greenfield areas; · Adding policies to reinforce the Region's intent that employment growth be balanced, with at least 50% of all forecast employment being within designated Employment Areas; · Adding criteria for consideration of Regional Urban Boundary Expansions to include providing for a minimum 1 O-year housing and employment land needs, with logical and sequential development patterns; · Adding new criteria for the consideration of area municipal official plan amendments to expand urban area boundaries, including: - achieving the targets, forecasts and growth management objectives; - preparing a secondary plan, with detailed criteria regarding content and requirements for approved secondary plans, including watershed plans; - requiring secondary plans to be developed to 75% of their dwelling unit capacity, with 25% of the medium and high density, prior to the approval of development in adjacent secondary plan areas; - ensuring area municipal services required to support the expansion are within the financial capability of the area municipality; and - taking potential conflicts between existing agricultural uses and new Urban System uses into consideration and were possible alleviate conflicts through buffering; · Incorporating policies for Waterfront Places into the Urban System (moved from the Greenlands System), including policies for density, housing form and floor space index targets; · Adding policies to introduce densities, housing form and floor space index targets for Urban Growth Centres, Regional Centres, Local Centres, Reflional Corridors and Local Corridors; Report No.: 2009-P-24 Page NO.5 · Clarifying that Regional Corridors are an overlay of the main designation (e.g. Living Areas or EmploymentAreas); · Adding policies for Regional Corridors associated with Employment Areas, to accommodate uses with the greatest potential for high employee densities; · Introducing density and housing form targets for new greenfield Living Areas; · Reinforcing policies to ensure that an adequate supply of vacant, serviced employment land is maintained that provides sufficient market choice; · Clarifying the suite of uses that are permitted within the Employment Areas designation; · Confirming the prohibition of residential uses in Employment Areas; · Discouraging sensitive uses, such as community, cultural and health facilities, from locating in Employment Areas, subject to applicable policies in area municipal official plans; · Clarifying policies that permit limited personal service and retail uses in Employment Areas to ensure they are secondary to the permitted employment uses; · Permitting major retail uses (retail warehouses) in Employment Areas only where currently designated as a permitted in an area municipal official plan; · Adding a policy for the consideration of conversions in Employment Areas related to defined "downtown" or "regeneration" areas in accordance with the relevant policies of the Growth Plan and the Provincial Policy Statement; Report No.: 2009-P-24 Page NO.6 · Clarifying that decisions of Regional Council to refuse applications or non- decisions on applications for the conversion of Employment Areas will not be subject to appeal to the Ontario Municipal Board in accordance with new provisions of the Planning Act; · Requiring area municipal official plans to include detailed phasing plans for ultimate build-out of Employment Area lands, to demonstrate how higher density targets will be achieved; · Updating policies on the status of the Highway 407 East individual Environmental Assessment; · Adding policies to guide development adjacent to Transportation Hubs, Commuter Stations and Transit Spines, to enhance opportunities for intensification; · Revising policies related to Schedule F, Potential Future Growth Areas to indicate the intent to provide context for future long-range growth and infrastructure planning; · Add policies for the monitoring of key growth management objectives, including: - review of employment forecasts coincident with the release of Census data; - intensification rates; - combined density target for greenfield Living Areas; and - combined density target for Urban Growth Centres. 3.3 The proposed amendment also provides for expansions to the Urban Area Boundaries to address the results of the land needs analysis, which concluded that an additional 2,868 hectares 1 of land would be required to accommodate forecasted growth to 2031. 1 The 2,868 hectares of "future growth lands" is a gross calculation that is net of Key Natural Heritage Features and major infrastructure such as the Highway 407 right-of-way and hydro corridors. Report No.: 2009-P-24 Page No. 7 3.4 The consultant's recommendation to include more broad permissions for major retail uses in Employment Areas, in response to submissions from the City of Oshawa, has not been included in the proposed amendment, based upon feedback from area municipal staff, who expressed concern with the implications of controlling such permissions in the area municipal official plans. 4. PUBLIC PARTICIPATION 4.1 Anyone who attends the Region's public meeting may present an oral submission, and/or provide a written submission, to Regional Planning Committee on the proposed amendment. The deadline for consideration of written submissions for the recommended Amendment is March 31, 2009. However, any person may make a written submission at any time before Regional Council makes a decision. 4.2 If a person who files an appeal to the Ontario Municipal Board of Regional Council's decision on a proposed official plan amendment does not make oral submissions at a public meeting, or does not make written submissions before an amendment has been adopted by Regional Council, the Ontario Municipal Board may dismiss all or part of the appeal. 4.3 Anyone wishing to be notified of Regional Council's decision on the subject amendment must submit a written request to: A.L. Georgieff, M.C.I.P., R.P.P. Commissioner of Planning, Planning Department Regional Municipality of Durham PO Box 623, 605 Rossland Road East Whitby, ON L 1 N 6A3 5. FUTURE REGIONAL COUNCIL DECISION 5.1 Planning Committee will consider the proposed amendment at a future meeting, and make a recommendation to Regional Council. Upon Council's Report No.: 2009-P-24 Page NO.8 adoption, the amendment will be forwarded to the Minister of Municipal Affairs and Housing for approval. 5.2 All persons who made oral or written submissions, or have requested notification in writing, will be given written notice of the future meetings of Planning Committee and Regional Council at which the proposed amendment will be considered. A.L. Georgieff, M.C.I.P., R.P.P. Commissioner of Planning RECOMMENDED FOR PRESENTATION TO COMMITTEE Garry H. Cubitt, M.S.W. Chief Administrative Officer Attachments: 1. Proposed Regional Official Plan Amendment (previously distributed under separate cover) An Annotated Consolidation of the Proposed Regional Official Plan Amendment (previously distributed under separate cover) 2. H:\1-2\agendas\Planning Committee & Joint Committee\2009\03-24-09\2009-P-23.doc Attachment 2 To Report PSD-031-09 The Regional Municipality of Durham To: The Planning Committee From: Commissioner of Planning Report No.: 2009-P-17 Date: February 24, 2009 SUBJECT: Food Security Policy - Growing Durham Regional Official Plan Amendment, File: 012-05 RECOMMENDA TIONS: a) THAT Planning Committee authorize the consideration of the proposed policy amendments supporting food security, outlined in Section 6 of Commissioner's Report No. 2009-P-17, as part of the Growth Plan Implementation amendment; b) THAT Commissioner's Report No. 2009-P-17 be forwarded to the Health and Social Services and Finance and Administration Committees for information; and c) THAT a copy of Commissioner's Report No. 2009-P-17 be forwarded to the Durham Agricultural Advisory Committee, the Durham Federation of Agriculture and the GT A Agricultural Action Committee. REPORT: 1. PURPOSE 1.1 On December 10, 2008 Regional Council adopted the following recommendation (as amended) of the Health and Social Services Committee: "THAT the Planning Commissioner report back on how to consider incorporating Food Security Principles into the "Growing Durham" growth conformity plan including the following key actions recommended from the Simcoe Muskoka District Health Unit's Food Security Strategy: Report No.: 2009-P-17 Page NO.2 i) Support provincial and local advocacy efforts to reduce household poverty; ii) Increase the capacity of community service providers to build food skills in 'priority population' groups, including low-income individuals and families; iii) Help build communities where healthy foods within easy reach of everyone (e.g. focus on food security and the built environment); iv) Support of community actions to help build a healthy local food-based economy (includes helping to increase the demand for locally grown food, and raising awareness/appreciation of our local food production system)." 1.2 This Purpose of this report is to respond to the above resolution by: i) Examining the concept of Food Security and what Durham Region is currently doing; ii) Reviewing the Simcoe Muskoka District Health Unit Food Security Strategy and outlining how current Official Plan policies align with the principles; jij) Examining the American Planning Association (APA) Policy Guide on Community and Regional Food Planning; and iv) Proposing policies on food security, for inclusion in the Durham Regional Official Plan (ROP) Growth Plan implementation amendment. 2. DURHAM FOOD SECURITY INITIATIVES 2.1 Community Food Security is defined as a situation in which all community residents obtain a safe, culturally acceptable, nutritionally adequate diet through a sustainable food system that maximizes community self-reliance and social justice. (Hamm and Bellows, Journal of Nutrition Education and Behaviour. 2003; 35:27-43.) 2.2 Food Security is an important issue in the prevention of Chronic Diseases and the promotion of overall health. Report No.: 2009-P-17 Page NO.3 Health Initiatives 2.3 The Health Department annually assesses community food security in Durham Region, by monitoring food affordability using the Nutritious Food Basket Protocol. In addition, the Rapid Risk Factor Surveillance System survey is used to determine the overall percentage of our population that is considered to be food insecure. The survey identifies respondents as food insecure, if they experienced one or more of the following: . did not have enough food due to lack of money; . ate poor quality or variety of foods due to lack of money; . worried about not enough food due to lack of money; and . did not have a place to go if they didn't actually have enough food. Food security was last measured in Durham Region in 2006. The results showed that 9.1 percent of Durham Region residents ages 18 and older were food insecure. 2.4 The Health Department's approach to promoting food security includes strategies under four main competency areas: Health Communication: The Health Department increases public awareness of food insecurity issues by implementing local communication strategies. Each year, the cost of the Nutritious Food Basket for Durham Region is publicized. The Food Resource Directory is a listing of locations where food is available throughout Durham Region and further support resources including pamphlets and educational materials are made available at a variety of locations for populations experiencing food insecurity. Health Education: Community Food Advisors are trained volunteers in the area of safe and healthy food selection, handling, preparation and storage. These volunteers provide opportunities for skill development in the areas of food preparation Report No.: 2009-P-17 Page NO.4 and healthy eating practices around Durham Region for a variety of populations. Key topics for vulnerable populations include food security and healthy eating on a budget. Capacity Building: Durham Region Health Department works with community agencies and groups to improve access to healthy foods on an ongoing basis. Examples of this work include the Durham Lives! Food Charter working group, the Durham Child Nutrition Project Advisory Committee and the Community Food Advisor Advisory Committee. Policy Development: The Health Department works with municipalities to support healthy public policies and the creation of supportive environments regarding access to healthy foods. In addition, the Health Department has worked closely with community partners in the development of the Durham Region Food Charter. Durham Livesl 2.5 Food security for Durham Region is an initiative also being pursued by Durham Lives!, a coalition of community agencies and individuals that promote, among other matters, healthy eating. The Regional Health Department is a member of the Food Charter Working Group of the Durham Lives! coalition. 2.6 In 2006, Durham Lives! Food Wellness Group initiated developing a food charter for Durham (refer to Attachment 1). The charter "presents a vision for a food secure Durham Region with access to quality food for its residents and protection of the whole food system as a foundation for population health. A food secure Durham is a place where food production, processing and distribution, is environmentally sustainable, socially just and financially sound." Report No.: 2009-P-17 Page NO.5 2.7 This vision is founded on three principles: i) Planning food into our future - cultivate institutional supports through education, research, laws, services and foster coordination of regional efforts through key Regional strategic planning documents; ii) Local agriculture, sustainability and self-reliance; and iii) Food for all and human health. 2.8 Durham Lives! representatives presented the food charter to Regional Council on February 18, 2009. A Symposium is also scheduled for March 26, 2009 in Durham Region Headquarters LL-C to "share the status of the Durham Region Food Charter with key stakeholders, and develop a collective vision for its future." Economic Development Initiatives 2.9 The Economic Development and Tourism Department is involved in the Durham Lives! Coalition Food Charter initiative with representation on the Food Charter Working Group. 2.10 In support of food security, new programs are continually being developed for the agriculture and agri-food sectors. The Rural Economic Development Officer coordinates several initiatives and programs to assist the Region's agricultural industry, for example: i) Durham Farm Fresh Association; a non-profit Association with sixty two member farms and orchards, two restaurants and 8 farmer's markets across Durham; ii) Farm Market Makeover Workshop: assisting to make farm markets more customer friendly and better able to compete with larger retail operations; iii) Agricultural Training Needs Survey: To assist in seeking and developing training programs pertinent to the industry needs; Report No.: 2009-P-17 Page NO.6 iv) Farm Connections: Annual three day event including livestock demonstrations, targeting Grade 3 Elementary students to raise awareness of where food comes from; v) Gates Open - Savour Durham: Fall annual two day public self guided tour of local farms, restaurants and bed and breakfast operations throughout Durham, featuring local operations and local food; vi) Apple/Berry Tracking Pilot Project: Research and tracking of apple and berry operation approaches from growing stage to table; and vii) Capturing Local Food Opportunities Research: Staff hired to implement Local Food Opportunities initiatives for the next four years. 3. THE SIMCOE MUSKOKA PRINCIPLES 3.1 The Simcoe Muskoka District Health Unit (SMDHU) resolution considered by Health and Social Services Committee, and adopted by Council urges the Province to proceed with its poverty reduction strategy, taking the cost of a nutritious basket, which is calculated annually by boards of health, into account. 3.2 In developing this position, the SMDHU noted that the preparation of a Health Unit Food Security Strategy was underway proposing the four "actions" referenced in 1.1 of this report. Regional Council has asked how food security principles and the four "actions" could be included in the ROP as part of the Growing Durham amendment process. 4. PLANNING INITIATIVES 4.1 The SMDHU actions as well as the principles identified by Durham Lives!, have been considered in the context of the current policies of the Regional Official Plan (ROP). 4.2 One objective is to reduce household poverty. The ROP addresses this from a land use perspective through policies that promote and facilitate the Report No.: 2009-P-17 Page No. 7 development of the Region to its economic potential, providing complete communities that include a balance of jobs and population. A long range target is to provide 1 job for every 2 persons living in the Region to minimize travel and maximize access to local jobs. 4.3 Another objective is to ensure that all residents have the knowledge necessary to pursue food security. The ROP facilitates the pursuit of knowledge by accommodating educational and social service facilities in our communities. The Plan directs community facilities to locations that are visible and accessible to residents, preferably in close proximity to existing and future transit routes. 4.4 A third objective focuses on the need to build communities where healthy foods are within easy reach of everyone; food security and built environment. A direction of the ROP is to protect agricultural lands for future generations. Over 80 percent of the Region's land base is protected by the Greenbelt Plan. 4.5 A goal for prime agricultural areas is "to support a healthy and productive agricultural industry as an important element of the Region's heritage, identity and economic base." Other policies discourage fragmentation of the agricultural land base to secure long term viability. The ROP also permits farm gate sales and retail stands for the sale of agricultural products from a farm. These and other policies facilitate local food production and access to food, locally. 4.6 The Growth Plan conformity amendment to the ROP will reinforce food security, by maintaining a strong distinction between urban and rural areas. The vast majority of growth is directed to urban centres in a form that is to be transit supportive. 4.7 Overall, the ROP has many elements that support and facilitate the comprehensive food security work of the Health Department, the Durham Lives! Food Charter initiative and the SMDHU actions. 4.8 Reducing poverty, promoting knowledge on food security and making healthy foods easily accessible, go well beyond the ambit of the Official Plan. Federal Report No.: 2009-P-17 Page NO.8 and Provincial programs, producers and suppliers of food (the supply chain) and the actions of individuals and families and many more factors, all playa part in ensuring food security. 4.9 For example, through the efforts of the Durham Agricultural Advisory Committee (DAAC) and the Planning, Works and Finance and Administration Committees, the Region has taken action on such matters as farm land assessment and farm vehicle safety to enhance the viability of the local agricultural industry. DAAC has also held an annual farm tour to facilitate an enhanced public knowledge of the agricultural industry in Durham. 4.10 The Region, through the efforts of Councillor Pearce and the Planning Department, also supports the activities of the GT A Agricultural Action Committee in implementing the GT A Agricultural Action Plan aimed at keeping the GT A agricultural industry thriving and competitive. A key guiding principle is recognition that GT A agriculture is distinct in its proximity to a large market with beneficial climate and soils, advantages that are unique and must be capitalized on and marketed. 5. THE APA POLICY GUIDE ON COMMUNITY AND REGIONAL FOOD PLANNING 5.1 The APA, following an extensive consultative process, prepared a Policy Guide for food planning. The Guide is very comprehensive, examining a broad range of factors as a basis for the policy. 5.2 The APA Policy Guide seeks to strengthen the connections between "traditional planning and the emerging field of community and regional food planning". In doing so, the guide identifies activities that go well beyond the scope of land use planning, recognizing other agencies and bodies necessary to facilitate food security. 5.3 The Guide recognizes that to effectively address food security, all of the major local planning functions, in the broadest sense, must be integrated. This includes health and human services, public safety, land use, economic development, transportation, environment, parks and recreation and Report No.: 2009-P-17 Page NO.9 agricultural preservation. This will require collaboration between "groups representing diverse interests such as anti-hunger, nutrition, farming, and environmental issues; span many government agencies; and include multiple levels of government in dialogues." 5.4 The scope of the Guide includes seven General Policies, under which 26 Specific Policies are identified. Under the Specific Policies, 90 possible actions are presented. The actions include, for example: i) Assessing food needs in the case of emergency - earthquake, hurricane, terrorist attack; ii) Planning for local and regional food reserves; iii) Educating citizens on food related emergency preparedness; iv) Preparing economic development plans for food production; v) Analyzing factors that support or constrain the viability of agriculture; vi) Protecting prime agricultural land; vii) Supporting the development of community gardens, farm/garden stands, and farmer's markets; viii) Preparing regional food resource guides; ix) Assisting farmers in diversifying their products to meet consumer demand; x) Supporting transit connections between low mobility neighborhoods and food source locations; xi) Limiting the development of fast food outlets near schools and other youth centred facilities; and xii) Supporting actions that prevent potential contamination of agriculture and food products from animal operations. 5.5 Many of the initiatives suggested are, to the extent possible, addressed in the ROP including the elements noted in 3.0 above. Many are within the purview of other Regional and agency programs. However, as previously noted, the APA Policy is very comprehensive and goes well beyond the scope of land use planning and what can be achieved in an Official Plan. 5.6 The APA Policy Guide can be viewed on the APA web site at www.plannino.oro/policv/ouides/adopted/food.htm . Report No.: 2009-P-17 Page No. 10 6. REGIONAL OFFICIAL PLAN 6.1 Having examined the initiatives, it is felt that the ROP policies can be further enhanced to more specifically recognize food security, the need for equal access to healthy and secure food, as a policy objective. 6.2 To achieve this, the following ROP policy changes/amendments are recommended, as part of the Growing Durham ROPA: i) Amend Section 1 Basis, Goals and Directions, to add a new Direction as follows: "supporting food security for all residents of the Region;" ii) Amend Section 8.1, Urban System Goals, to add a new Subsection as follows: "To provide convenient access to fresh locally grown produce and other healthy food from sources such as farm markets, community gardens and grocery stores;" iii) Amend Section 9.1, Rural System Goals, to add a new Subsection as follows: "To support community food security"; iv) Amend Section 9A.1, Prime Agricultural Areas General Policies, to add a new Subsection as follows: "Prime Agricultural Areas shall be protected as a significant element of the Region's economy and a secure source of food." v) Amend Section 15A Definitions, to add a new definition: "Food Security: a situation in which all community residents obtain a safe, culturally acceptable, nutritionally adequate diet through a Report No.: 2009-P-17 Page No. 11 sustainable food system that maximizes community self-reliance and social justice." 6.3 These changes will introduce the concept of food security to the ROP. As food security initiatives in Durham Region mature, consideration can be made for further enhancements to the ROP. 7. CONCLUSION 7.1 The research undertaken in the preparation of this report clearly indicates that food security is a very broad issue crossing the mandates of all levels of government, a number of Regional Departments, many public agencies, food producers and suppliers, and ultimately consumers. The Health Department partnered with local community agencies in the Durham Lives! coalition, to establish a Food Charter for Durham Region. The results of this initiative will establish a framework for further action on the food security front. 7.2 It is recommended that Planning Committee authorize the consideration of the proposed policy amendments supporting food security outlined in Section 5, as part of the Growth Plan Implementation amendment. 7.3 This report has been prepared in collaboration with the Health Department and Economic Development Department. A.L. Georgieff, M.C.I.P., R.P.P. Commissioner of Planning Report No.: 2009-P-17 Page No. 12 RECOMMENDED FOR PRESENTATION TO COMMITTEE Garry H. Cubitt, M.S.W. Chief Administrative Officer Attachment 1. Durham Region Food Charter H:\ 1-2\agendas\Planning Committee\2009\02-24-09\Food Security.doc Attachment 1 qDUrham Regiou Food ChartEr i. a vision for a fnod secure Durham Region with ~sh~I quality food for fu midenUi and protection of the whole food system as a foundation for population health. A food secure Durham Region is a place where food production, proc~sing and distribution, is environmentally sustainable, socially just and financially sound. 1. Planning Food into OUr Future Ensuring the future of a sustainable local food system will require coordination of thinking for planning. To realize this we will cultivate insti1utianal supports 'through appropriate educational programs, research, laws, services, etc. Fmther, we would foster coordination of our regional. food security by inclusion of access to food and/or food systems in key regional strategic planning docmnents: · Regional Official Plan and municipal official plans · Community Strategic Plan · Master Plan for emergency preparedness 2. Local AgrimIture, Sustainabmty and Se~Reliance Cultivation of local agriculture is important A sustainable local food system will improve economic viability of Durham Region's fann industry, improve air and food quality by decreasing food miles, and secure a regional food supply now and for future generations . Durham Region residents should expect the application of recognized principles to local agriculture: · Sustainable development · Precaution · Biodiversity Enhance Access to Locally Produced Food . Produce foods locally for regional. self-reliance and food security; . Support convenient access to healthy and affordable, locally produced foods in neighborhoods 'through alternate food retail channels such as local food markets, street vendors, convenience stores, etc.; . Encomage institutional food-service use of locally produced foods; . Emphasize the sale of Locally produced foods in grocery stores and super centres. 22 Build Capacity through Local Food Production . Develop local food processing capacity - e.g. communal canneries, freezing plants, incubator kitchens; . Support networks that provide information about local food choices and availability - e.g. fanners' mwkets, urban agriculture mapping; . Support agriculture initiatives - e.g. community gardens, 1raditianal agriculture, community shared agriculture; . Foster communication between food producers, community groups and other key stakeholders in developing regional food system solutions; . Regularly assess regional food security. Environmental Stewardship . Support strategies for sustainable food waste management; . Protect agricultural land for production; . Protect fish habitat; . Ensure supply and quality ofwa:ter for local agriculture; . Support training choices on ecological farming; . Promote sustainable food production. 3. Food for All and Human Health Affordable, nutritious, safe, personally acceptable food is a basic human right. Food is also an experience that covers skill in selection, knowing what to do with it and ties to our traditions and culture. Accessibility and Social. Equity . Advocate for social equity through increased social assistance benefits, jobs at living wages, adequate translX'rtation and affordable housing to enable individuals and families to afford Durham's Nutritious Food Basket; . Support access to nourishing food to meet the nutrition needs of all Durham Region residents - from as early as birth with breastfeeding and throughout all stages and experiences of life. Education . Support nutrition communication for all that includes: food knowledge and selection based on Eating Well with Canada's Food Guide, cooking skills, promotion offood. safety and social marketing to raise awareness and encourage consmners to purchase locally produced, seasonal foods; . Support community food programs and planning that promotes health and prevents disease. Culture of Food . Celebrate cultural diversity and food traditions; . Enhance the dignity and joy of growing, preparing, and eating food. 23 1:1 OFFICIAL PLAN OF THE . REGIONAL MUNICIPALITY . OF DURHAM ~. SCHEDULE 'A' - MAP 'AS' ~?' REGIONAL STRUCTURE ~ LEGEND URBAN SYSTEM URBAN AREA BOUNDARY EXHIBIT S TO REGIONAL OFFICIAL PLAN AMENDMENT NO._ I I I I I I -' ,\ I ~ 1______________________7____~------------------------------- ~ A 0 0 0 rf //. 9'% 1 ~~ )5 fV I ro I I I I I I I ~T~...."'0 ," \ - I I I I- I I I I I I 'b ~D ~ --i o ;0 Cl> "0 o ~)> ""0- (IJ- o~ I :::T 03 ~Cl> I ::l 0- cow EMPlOYMENT AREAS AREAS DEVELOPABlE ON MUNICIPAl \/\lATER SYSTEMS & PRIVATE WASTE DtSPOSAl SYSTEMS AREAS DEVELOPABLE ON PRIVATE ',MOLLS & PRIVATE WASTE DISPOSAl SYSTEMS SPECIF)C Pettey AREA APPEAlED TO C.M.B. OAK RIDGES MORAINE AREAS fllI.l!B.O . GREEN BEl CA..::! CJ - %%; ............ A LMNG AREAS AREAS DEVELOPABLE ON FULUPAATIAt. MUNICIPAl SERVICES AREAS DEVELOPABLE ON PRIVATE 'wVElLS & MUNICIPAl SEWER SYSTEMS RURAL SYSTEM [.==J PRINE AGRICULTURAL AREAS A o AFlTERIAlROAD FREEWAY GO RAIL GO STATION GREENLANDS SYSTEM MAJOR OPEN SPACE AREAS _ ~TERFRONT AREAS _ OAt( RIOGESMORAINE BOUNDARY ... RECREATIONAL !TOURIST ACTMTY NODE SPECIAL AREAS '---1 L_~_J SPECIAL STUDY AREA r[)2I DEFERRED BY MINISTER ~ OF MUNICIPAL AFFAIRS o HAMl G @ - REGIONAl NODE == - . a -' - .- . r' ,~~ ......,.~'-~LE ,..... 'J --....uE LAKE ONTARIO 'l::'':''~:~",,:,"0IM0__''_'''''''''''''''0I''''''''''''''_'. II:,:",-:--,,:,.":'_""__-"'CT"'__"'''__ ...... ..--_.~.- q....-----"'--.-....--- "_'OIMOO_"'___'_.__-..:n>___ Attachment 4 To Report PSD-031-09 PROPOSED DENSITIES IN REGIONAL CONFORMITY"AMENDMENT " Minimum Floor Designation Net Density Unit Mix non-residential Soace Index Waterfront Places 135 units/nh Max 2.0 - Port of Newcastle 20% low density - Port Darlington Regional Centres 8A.2.3. b 170 uniUnh Min. 2.5 - Courtice Hwy.2 and Trulls Road 80% high density - Bowmanville West Town Centre Area - Bowmanville Historic Downtown - Newcastle Historic Downtown Regional centre - Orono 30 u/nh Max (map does not show) 50% low density LOCAL COMMUNITY AND NEIGHBORHOOD CENTERS AS DETERMINED BY THE AREA MUNICIPAL PLANS Regional Corridors 8A.2.12 - King Street - Courtice and Bowmanville - Bloor Street in Courtice Regional Corridors associated with 140 u/nh Min. 2.5 Living Areas 60% high density Regional Corridors associated with 40 employees per Employment areas net hectare Local Corridors - As determined by the area 65 u/nh Min 2.0 municipal plans 10% high density Greenfield living areas (not part of regional Min average? Max centres and corridors) 50 u/nh 70% low density ~ DIlLON CONSULTINC , HIGHW A ~ 41 TRANSPORTATION PEER FOR THE MUNICIPALITY OF CLARINGTON General Purpose & Administration Committee Presentation 2009 , March 30th ~ DIlLON CONSULTINC ". Liberty Street interchange Rundle Road/Holt Road Hancock Road intersection Potential impact to agriculture during construction Key Outstanding . . . . ~ DILLON CONSULTINC Liberty Street Current Highway 407 design provides for full interchanges at Regional Road 57, Highway 2, Darlington-Clarke Townline and a partial interchange at Taunton Road . Highway 407 EA team employed a transportation model (EMMEI2) to determine future traffic volumes for 2031 horizon year . assumes no tolls on Highway 407 mainline or east link Model Peer review of the model results suggest concentration of traffic on approach routes to Regional Road 57 and Hwy 2 interchanges . . interchange at Lib~rry Street .,.~. ._~'"-...;g;; '.>-1" ,,,=,-. ~:i_,.:'="'-" .,l" ,_.;v" f> An additional ";..~ T ~ ~ '" ~ .. ~ GanaraslQ Rd .. '" . J; " ~ '" t' ~ (J ~ '" f '" " ~ ~ 01 ~ . i (J .. ~ . ~. ~ Il ! u '" . " (J z III i :i 01 . '" .. '" 01 ~ ~ '" '" .. . ~ ~ '6- '~ to > l COI'I08S'Sion Rd 5 . '" '" 8 'Ii ! ~ CooceMion Rd 4 '" t , '" ~ ~ (J ;; ,to .. . .. "" *, . 8 011 !! - .. ~ ~ l!- . i! .!I (J ~ ! '" I '.. .. ...... .f'.. 'I..:::.::..... "! t/'''' .: u '" ~ l z . > < E ~. o " W Ii l\ ?: TaurCcn Rd '~~. : <I " .;! ~ . '8 ~ ,. v.~ 70,000 40 - Exhibit 1 - Projected Population and Employment Growth Between 2006 and 2031 Population and Employment Data Used in 407 EA Transportation Model Ndes: 1.5 3 1) 1 Dot represents 10 Instances Data Source: MTO 407 EA PrClled: Team Crellled By: S~G Checked By: BH ~.J": Date Created: March 23. 2009 ~ ~ Date Modified: March 25. 2009 Fie Path: 1:'GI&.081219 - Clanngton\ DILLON Mapping\Projected C1aringtoo Population and EmplO)m<<lt Growth 10 2031rnxd 45 D TIS (Transportation Tomorrow Survey) Zones Urban Area Waterbody Residential Growthl Employment GrCMIth' Proposed 407 Alignment Secondary Roads H,ghway Legend . ., .. '" ~ .. ~ :--Ganar.lSka Rd - . '" 6 ~ .' . -.. . '" It ~ . i ~ '" " '" ~ Jl ~ ! .. ~ CVI-ce\'Sicn Rd 5 .. . . ~, '" 8 . -ii. i. ! ~ . . . . Concession,l{d .. '" ~ " . , .. . .. .. .. ~ 'i i " ,. z ~ E I. i" . z I;S i ~ .. : Ii ~ - . ~.....J "" .., , o. ~ ",. ~ 'II ~. :;, . J:. g f. . ~ ,;AJ.hOOgh pop"""Uiation and emPloyment. in these zooes are shown to be uniformly distributed, they 'Ail be concentnlled in the CBst sectioo inside the urban area . (hjghli~ed) .. .. ' :.. .'" ... :.. . Taunta: R~' .. . .cancessKln Rd 6 ~ .. t 'I. -j .. .. ,... 11 ,. Jj ~~ 8 1:70,000 '.01~ . .. 1.5 4.5 Notes' 1)1 Dotrepresentsl0"stance5 Data Source: MTD 407 EA PrOtect Team Created By: SFG Checked By: BH Date Created: March 23, 2009 Date Modi1i6d: March 25, 2009 F~e Pattel:\G15\081219 - Claringlon\ Mapping\Pfojectcd CllIrington 2031 Populatioo and EmplO')'menl.mxd -?' DILLON I ..'...."1 II", Exhibit 2 - 2031 Total Population and Employment - Clarington Population and Employment Data Used in 407 EA Transportation Model Legend . Residential1 D TIS (Transportation Tomorrow Survey) Zones Employment ' Urban Area Proposed 407 Alignment Waterbody Secordary Roads HIghway ~ DILLON CONSULTlNC Rundle Road/Fio The 2 km segment of Rundle Road between Taunton Road and 6th Concession currently provides year round service Holt Road between the same . limits provides . only seasonal service The construction of the East Link will eliminate the 2 km segment of Rundle Road . It is recommended that Holt Road be reconstructed by the MTO between Taunton Road and 6th Concession to account for the lost segment of Rundle Road . ~ DIlLON CONSULTING Realignment of Hancock Road required to accommodate Highway 407 East Link, Transitway and station . Ha'nco,ck Roa - ""1 '_...~..~. . ~--' ,.:~ . ". .'} . --':~ /) """;. I'" ~.t~ . . ~ ;) - - - '"""'"' i-..... ~ ...., ,~ ,. "i'~' '" .... 90 degree intersection will reduce free flow of traffic . ~ Recommend redesign of north leg of Hancock Road to improve traffic flow . ~ DI1.LON CONSULTINC Impact to 4grlc Con's truct-zo.n · Construction staging plans have not been developed · Potential for lengthy detours for area's farmers · Affected farms need to be consulted by proponent and contractor both prior to and during construction to understand requirements Recommend the formation of a liaison committee comprised of the proponent, the contractor and representatives from the affected agricultural communities . . The recommendation needs to be specifically outlined as a requirement in the Highway 407 EA Environmental Study Report ~~ '., ,~;.:i}._~<Lt;<.;'~-1~ THAN1( YOU QUESTIONS? ~ DILLON CONSULTlNC g.... \~ ~/~ - ~~ ,- . - " P" r:. '5"" ~ ---.. - t" '.:-: 'Ii. ;~ ~- - -. ... ...-- ~- - .: p~ ~ - r .. 'l':: t"'" ..;- = ~- ., . ". ", / J'" '" " - -- What is 211? 211 is a national abbreviated dialing code for access to health and human services information and referral. 211 is a free, confidential service with universal social value, accessible to the entire population and nationa in scope. .lIr~ ...-- ~ - 0.'" ... -<:.- r - ... -.. . ';- ~ ~= .:6 -- ':f-':: il~ . ...; ===- " <, ~ /.... 'r ~ . ~ -- N11 Dialing Codes 211 - public information & referra services 311 - non-emergency municipal government services 411 - directory assistance 511 - weather and traveler information 611 - telephone company repair service 711 message relay for telephone devices for the deaf 811 non-urgent health care triage services 911 . emergency services ..-...'~ v/ /' ~ ~ ~.~...J 1- . t~ .." r . - . ~ I """- ~ .;;; ~ !' '1= iiii -.-- ~ -. '- ,;l:;3.. -- ":': -.. ~ , CRTC Guidelines for Nll's must be a compelling need for three digit access that cannot be satisfied by other dialing arrangements must serve the broad public interest must be for services of a universal social value . . . fi . ... ~ - . "l;:, \ =- "-"" "" - 6": !!I = .. ...--- - ~ ~ ~'"'~ , ted States . I n Un . I 211 United Way of America partnership with the Nationa Information & Referral Association (AIRS) - first service n Atlanta, Georgia (FCC) ttee Federal Communications Comm approved 211 nationwide 1997 2000 . . . 2008 - 244 active 211 services in 48 states, serving 780/0 of the U.S. population (234 mi ion people) . ..:".\1 __ ,oA' 0:... -~ /' __ f ~. ~ ~ ~~.. ..... ,.. = ~ .c:~ "'" r--' .-. ~=- .~ r . I United Way of Canada/Centraide Canada partnership with the National Information & Referral Association (I nformCanada) 2001 - CRTC approval of 211 and referra n Canada 211 public information for . . 2002 - first service in Toronto, 2008 - 11 active 211 services, in 3 provinces, serving 280/0 of the Canadian population (9.3 million people) in Ontario Ontario . . 8 active 211 centres now operationa serving 520/0 of the population . __II'~rfl /" ......" .\.l ~ ~ ~~ ~- =""1:. '... -. . ;0 """- ,.. ~.,. - ..... .---- - L i!" ~:Ji~ , Internet: . 2110ntario.ca . 211 SimcoeCounty.ca . 211 Muskoka.ca . 211 GreyCounty.ca . 211 BruceCounty.ca 2. Components of 211 1 . . Community Reporting 211 systematically tracks the reasons residents call & the services they require, producing reports which can be used to identify service gaps, duplication & emerging trends in human services free to ca II live answer confidential multilingua Phone: · 24/7 . . . 3. -... "\1 _!.J'_/~ r ;;;;;;;;; ... " ~ f,. ~ .... .... -- '" '=- ~- ;~::''i'~~ " . . to 211 Examples of calls s Can he do m afraid she My 85 year old mom lives alone & I' not eating well enough. Our landlord gave us an eviction notice. that? . . my there out for s II fi to I'm afraid that my son is using drugs. counselling for him? I don't understand this form income tax. need . . I'm new to town and need child care for my infant. The stop sign on our street disappeared during the night, do I report that to the police? . . k ~i ~'" ,~. - :". ... .. ::!i .... - :;! ~ "'" r' ~.= ... ~ -- .lI _.w l..,. ~ ..c~ ~ '. dialing t . I Three dig North American Numbering Plan NXX or exchange 705-645-2231 705 - numbering plan area code 645 - central office code or 2231 ne number example . . . . . through public and Telephone switches route calls private telephone systems . Switches are programmed so when 211 s dialed from an exchange, t routes the ca to a specific telephone number . .~ll.:II.r~ .:,. ".,.,- ././' ~ ~ ~ - - - '.....--- ~ .- -- ~" & ........ ~ '= " ~.~ ~ . L '<!:< ~ - ssues I Dialing Potential 211 approval prior to CRTC requires municipal council 211 implementation . Telephone exchanges cross multiple municipa boundaries & multiple resolutions are required . to Private phone systems are often programmed deny access to 3-digit numbers except 911 . fj ~ I'~--"~ -" t \ ~ ::. =- .;:... "'" ...- - - !~Ue' ~.."- ,",~..c-_ ~ 3 ~ - = ssues I Dialing al211 Potenti Multiple wire ne & wireless carriers One company could miss routing one of the multiple exchange numbers Changes/upgrades to their systems can change routing switches Wireless carriers have gaps & overlaps in service areas . . . . :~~ /" needed? Why is 2'" ... i> .... ~ -k r ""~ -.'7 :;.;;__ ~ - r:-:. .- L '" ~''ii ~r::_~ . r--- .: .~ ~ ~ l!' .. ,.c ~ - :; :iJiF" ~ i:: ii:: .... " ...,. I ,../ ror 1_- - -- - - The Human Services System Services are funded by all levels of government - Federal - Ontario - Municipal services (multiple tiers) Services are provided by a variety of organizations Non profit and charitable organizations Formal and informal community networks Business services One time and seasonal programs ;;;"" is ~ ~ .. '~ ' - - ~ ...== ;;Jii. ~ .: /~ , ~. " - -.. ~ ~' How Do People Locate Services? . Internet, telephone book... · Federal - Service Canada · Provincial - Service Ontario · Regional - District of Muskoka · Municipal - Town Hall · Non profit and charitable organizations · Formal and informal community networks · Business services · One time and seasonal programs r--- l,. '" _ Ii ';:'.;:1 - ., " --- ."11" t ,.. "'" 7'" _a ~ ~c-._~ "".. . :.; :" ~. , - '" - ~ , /' // ~ ~' ~ - ~ !l;..L. Barriers in accessing services · Access to a phone or Internet · Out of date information · Frustration or confusion with automated telephone systems · Frustration or confusion with the "Blue Pages" · Language and culture · Literacy and education · Addiction and mental health · Socia solation and poverty ..--- -.- aI- P\1 l, '" Ii - - ... .. ... ~ -~ ,.a. --1:; ~ =- .. ./ /-' .. .~ ~ --- What are ? . · A highly visit that 3meml · Single point access for community, health, government, and social services. · Simple for everyone, especially useful for vulnerable populations. . Reduces confusions, frustration, and unnecessary delay in reaching services. . Improved use of community resources by directing people to appropriate services quickly. ....i. V_" ./ /" ~ ,r ""'" -. " Community Connection's experience since launching 2A A in 2005 . r"" & -. t, t- =' .,.. _ == " I _ Coc::hrane ~~ Projected 211 Regions D Toronto Region c=J Central East Region D Central West Region D Central South Region _ South West Region I I Eastern Region D Northern Region L..-:..-.... ~.II-r\] j,;>'ie~ ,,'" #:# a~ -. /" ~ ,,- I ~ - I ~ I - ~ - Notes to 211 Map - Peel Regional Centre added in 2007 - Huron and Perth Counties added to Central East Region in 2008 -Nipissing District added to Northern Region in 2008 ...;: . ::; ~ r-- (, . - 1: Our Experience · 211 systematically tracks the reasons residents & service providers call & the services they require, producing reports which can be used to identify service gaps, duplication & emerging trends in human services 2008 service reports for South Georgian Bay (Collingwood, Wasaga Beach, Clearview Township) a population of about 48,000 . -~~. 'i!:< I' ,.... r-- ......-- .~ ,~:; !,.-.. .- · r.".. 1. 2008 - South Georgian Bay weekends or over night 15,497 calls received 330/0 during evenings, . . me youth t 50/0 me; 60/0 part callers 150/0 senior; fu t Caller profile · 620/0 repeat · 760/0 female 160/0 380/0 150/0 80/0 Ontario Works 130/0 no ncome employed . pension ODSP . . . . . -.I CL._ 2008 - South Georgian Bay ~~.. ; , "/",' ' .~'I" . ~>. . ~ , , ;' ~ ia. ~ ,= 0& r---' - ~~ ,.. ~. . IF'" " Services requested for · 41 % services for children/youth · 260/0 services for seniors · 330/0 services for adults Complexity: · 20/0 (300 people) complex needs/s Gaps and unmet needs: · 530/0 requested services not available n community · 240/0 could not afford requested services · 140/0 experienced access issues tuations P\l /" " ./ ~. . -.~ :-": ~ .. . ~ -;.,~ . f..... ~ "'L. r-- ~ _:; III '!II! ....._ __ '" , - 2008 - South Georgian Bay Top 5 areas of referrals requested 1. Government (all levels) 2. Health services & Medical Doctors 3. Mental Health 4. Legal Assistance 5. Consumer/Community/Recreation Top 3 service gaps identified 1. Transportation 2. Dental Services 3. Local Support Groups -..- -.......~. ~\ll'...,....:,. . .... .-< . ~.'~.- ~ ..-fI' ./ ~ ~.~ . ~ , I -~- ~ ... ..: ". r--- ~ l . Expansion Central East phase launched in November 2005 to South ingwood, Clearview Township & Pilot Georgian Bay (Co Wasaga Beach) . to a June 2008 expansion November 2008 expansiol'l to Parry Sound, 2010 expansion . . . . J!\l ~..,- ~ . ... . - ." '" ,- ""' '" -- Ii "" ~ ~ - 't A Few of the Benefits Cost avoidance for organizations and governments because of misdirected calls for services . th help Time saved by individuals and organizations Reduction in non-emergency calls to 911 Enhanced support for police, fire and paramedic professionals 24/7 connection for employees and employers w for issues that affect work . . . . Planning information for communities Sets high and reliable standards for nformation and referrals for each community . . ~ g:lIIJ'~ .//~ -~ ~ ~.~ I, I ...... ... 0-' ~ . '0 .---.. ............. - f .. I""' - -'"i- ... , - - Community Connection Non-profit charitable organization 40 years of information & referral service and community helpline to local community · searchable online databases · print directories · operate the Community Resource Centre, a common roof initiative for 18 community services and programs Regional centre for SimcoefMuskoka Information & Referral . . . ~ -~. - .. ...... "" Thank you! ""'.. ~ 6c ., - r-- t..~ t:: ~~~. : .. Alice Grottoli, Communications Coordinator Community Connection Collingwood 705.444.0040 ext 234 ag rottol i@communityconnection. net Community Connection ------ ~Uy O/ll,e-stop fNFOR../vlATfON sOUYC~ January 8, 2009 Ms. Patti Barrie, Clerk Municipality of Clarington 40 Temperance Street Bowmanville, ON L 1 C 3A6 Dear Ms. Barrie; Re: Consent of Council for 211 Service Delivery in Shared Telephone Exchanges As you may be aware, in 2001, the Canadian Radio-television and Telecommunications Commission (CRTC) approved the use of 211 dialling for telephone access to community information and referral services. The current assignments for these N11 phone numbers are: 211 Public Information and Referral Services 311 Non-emergency Municipal Government Services 411 Directory Assistance 511 Weather, Traffic and Travel Information 611 Telco Repair Service 711 Message Relay Service (MRS) 811 Non-urgent Health Care Telephone Triage Service 911 Emergency Services. The 211 system currently under development in Canada and the United States provides a three digit, 24/7 phone number to access free, confidential, multilingual information about community, social, health and government services. This initiative is led by the United Way of America and the United Way of Canada/Centraide Canada. In Ontario, eight 211 call centres will serve the entire province. Northumberland County falls within the Central East region, which will eventually be served by the Collingwood call centre, operated by Community Connection. The 211 call centre, which has been operating since November 2005, currently provides 211 phone service to Simcoe County and the District of Muskoka and is expanding services to Northumberland County in 2009. Through our planning process, we have identified telephone exchanges that are shared between Northumberland County and the Municipality of Clarington. The following table outlines the information that Bell Canada has provided to Community Connection regarding these telephone exchanges: .../2 -.........,..,. .... ..,... ""'.J~.'~ Box 683, 275 First Street, Collingwood, Ontario L9Y 4E8 Helpline: dial 211 or 866.743.7818 admin: 705.444.0040 fax: 705.445.1516 tty: 705.445.1658 www.CommunityConnection.net www.2110ntario.ca ~Gjve Help. @ ~ommunjty Resource Centre 2011/2012 0.14 59,109 17,980 4,236 8,059 11,856 5,729 9,149 12,938 2,261 10,439 10,486 18,631 11 ,335 182,206 2010/2011 0.16 67,553 20,549 4,841 9,210 13,550 6,547 10,456 14,786 2,584 11,930 11,984 21,293 12,954 208,235 2009/2010 0.16 67,553 20,549 4,841 9,210 MUnicipal Per Capita 2008/2009 0.19 80.219 10,456 14,786 2,584 11,930 11,984 21,293 12,954 188,138 80,219 U1ation 422,204 128,430 30,259 57,563 84,688 40,918 65,349 92,411 16,147 74,561 74,898 133,080 80,963 1,301,471 5 year Forecast Ontario Central East 211 Po Cents per capita (Municipal) Simcoe County Barrie Orillia Muskoka Nipissing Parry Sound Bruce Grey Haliburton Kawartha Lakes Peterborough City Peterborough County Northumberland Tota 7/7/2008 - 2 - Telephone Exchange Name Municipalities sharing this Number of Households Exchange Garden Hill (797) Northumberland County 1094 Municipality of Clarinqton 25 We are proposing to Bell Canada that the 797 Garden Hill exchange be routed to the Collingwood call centre. A resolution by your municipal council is required as the boundary of this telephone exchange boundary does not correspond with municipal boundaries. Northumberland County and the Northumberland United Way are working with us as we expand the 211 service. Your timely response to this request would be sincerely appreciated. The proposed wording for the resolution is as follows: That the Municipality of Clarington does hereby consent to Community Connection providing 211 service to telephone subscribers in the shared Garden Hill telephone exchange (797), on the basis that there is no financial obligation on the Municipality of Clarington. Our work to date has required resolutions from the County of Northumberland, County of Peterborough, City of Peterborough, City of Kawartha Lakes and Haliburton County. Please feel free to contact me (705.444.0040 x 2222, agrottoli@communityconnection.net), if you have any questions or require further information. I have also attached a 211 Fact Sheet and a document "Who Benefits from 211" for your review and to distribute as you deem appropriate. Sincerely, Alice Grottoli Communications Coordinator cc: Lynda Kay, Executive Director, Northumberland United Way Bill Pyatt, CAO, County of Northumberland P.M. Madill, Regional Clerk, Region of Durham