The URL can be used to link to this page

Home My WebLink About07/05/1999 .. - - - .. 1. 2. - 3. .. .. 4. - .. .. _C1la;,{~[/i;;n ONTARIO GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: JULY5,1999 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS ROLL CALL DISCLOSURES OF PECUNIARY INTEREST MINUTES (a) Minutes of a Regular Meeting of June 21, 1999 PRESENTATIONS (a) (b) Harvey Thompson, Chair, Glenn Case and Duncan Moffett, 4720 Concession Road 6, Newtonville, LOA 1JO Golder/Senes - Low Level Radioactive Waste Committee Bernie Chandler, Deliotte & Touche, Toronto North, 5140 Yonge Street Suite 1700, North York, M2N 6L7 - Consolidated Financial Report and Auditors' Reports 5. DELEGATIONS - .. ... .. - - ... ... (a) Kelvin Whalen, 1029 McNichol Avenue, Scarborough, M 1 W 3W6 - ReportPD-81-99 (b) Mark Foley, The Foley Group, 319 College Avenue, Oshawa, L 1 H 7K8 - Report PD-82-99 (c) Mrs. Robyn Rickard, 5 Clarke Street, Newcastle, L 1 B 1 C1 - Report PD-85-99 (d) Ken Donaldson, 527 Mill Street South, Newcastle, L 1 B 1 C1 - Report PD-85-99 (e) Mr. Duncan, 27 Boulton Street, Newcastle, L 1 B 1 L9 - Report PD-85-99 (f) Mr. Eilbeck, 27 Boulton Street, Newcastle, L 1 B 1 L9 - Report PD-85-99 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE. ONTARIO, L1C 3A6. (905) 623-3379' FAX 623-4169 WEBSITE www munlclpalily.clarlnglon on ca ... G.P.& A. Agenda - 2 - July 5, 19~J9-i (g) Mr. D. Rickard, 27 Boulton Street, Newcastle, L 1 B 1 L9 - Report PD-85-99 ... ... (h) Mr. G. Carveth, 27 Boulton Street, Newcastle, L 1 B 1 L9 - Report PD-85-99 IllIllil (i) Dean Avery, 524 Mill Street, Newcastle, L 1 B 1 C1 - Report PD-85-99 IIlIII (j) Kelvin Whalen, 1029 McNichol Avenue, Scarborough, M1 W 3W6- Report PD-85-99 IllIllil (k) Norm Monaghan, 15 Westmore Street, Courtice, L 1 E 2H8 - Addendum to Report PD-70-99 IIlIII (I) Janet Hayman, 22 Jane Avenue, Courtice, L 1 E 2H9 - Addendum to Report PD-70-99 .. (m) Ray Shepherd, 32 Jane Avenue, Courtice, L 1 E 2H9 - Addendum to Report PD-70-99 IIlIII (n) Glenn Genge, D. G. Biddle and Associates, 96 King Street East, Oshawa, L 1 H 1 B6 - Addendum to Report PD-70-99 (0) (p) (q) (r) lIIfIII Hannu T. Halminen, Blackcreek Developments Ltd., 1748 Baseline Road West, Courtice, - Addendum to Report PD-70-99 ... Libby Racansky, 3200 Hancock Road, Courtice, L 1 E 2H 1 - Addendum to Report PD-70-99 .. Roy Forrester, 6 Mill Lane, Orono, LOB 1 MO - Oak Ridges Trail IIIIl Bill Heuther, Lions Club of Bowmanville, P.O. Box 134, BO\JVmanville L 1 C 3 K9 - Rubber Duck Derby lIIfIII 6. PUBLIC MEETINGS (a) .. Rezoning Application, Part Lot 28, Concession 1, Former Village of Newcastle REPORT PD-72-99 - SYV AN DEVELOPMENTS .. (b) Rezoning Application, Part Lot 35, Concession 2, Former Township of Darlington REPORT PD-73-99 - PHIP LIMITED .. c IIIIfI - .. G.P.& A. Agenda - 3 - July 5, 1999 - (c) Parking in Residential Areas REPORT PD-74-99 - MUNICIPALITY OF CLARINGTON c .- .. 6. PLANNING AND DEVELOPMENT DEPARTMENT .. (a) PD-72-99 Rezoning Application - Syvan Developments Limited Part Lot 28, Concession 1, Former Village .. of Newcastle 20 Robert Street, Newcastle Vi Ilage .. (b) PD-73-99 Rezoning Application - Phip Limited Part Lot 35, Concession 3, Former Township of Darlington (Northeast Corner of Townline Road .. and Wabbokish Court) (c) PD-74-99 Parking in Residential Areas .. (d) PD-75-99 Application for Removal of Holding (H) Symbol Robert Derech on behalf of .Baywood ... Homes Part Lot 10, Concession 2, Former Town of Bowmanvi lie .. (e) PD-76-99 Rezoning Application - Green-Martin Properties Ltd. Part Lot 17, Concession 1 & 2, .. Former Township of Darlington 2310 Highway 2, Bowmanvi lie .. (f) PD-77-99 Application for Removal of Holding Barry Bryan Associates (1991) Limited on behalf of Faith United Church, Part Lot 28, Concession 3, .. Former Township of Darlington (g) PD-78-99 Proposed Heritage Designation .. The Orono Armoury, 6 Park Street, Orono (h) PD-79-99 Sign By-Law Amendment Application - Payless ShoeSource, Part Lot 16, Concession 1, Former Township of Darlington - (i) PD-80-99 Application for Removal of Holding (H) Symbol Veltri and Sons Limited, - 18T-88051 Part Lot 13, Concession 2, Former Town of - Bowmanvi lie ... - G.P.& A. Agenda - 4- July 5, 199..i (j) PD-81-99 Amendment to Conditions of Draft Approval and ... Rezoning Application - Green Martin Holdings Ltd. Part Lot 17, Concession 2, Former ... Township of Darlington, South of Highway 2 and West of Green Road ... (k) PD-82-99 Amendment to Conditions of Draft Plan Approval for Revised Draft Plan of Subdivision Taunton Terrace Limited IIlIII Part Lot 35, Concession 2, Former Township of Darlington, Townline Road, Courtice lIIfIII (I) PD-83-99 Draft Plan of Subdivision and Rezoning Applications Clarington Fieldcrest Developments Limited Part Lot 29 & 30, Concession 2, Former Township of .. Darlington, Courtice 69~ (m) PD-84-99 Application for Removal of Holding (H) Symbol - 535078 Ontario Ltd. - 18T-97028 Part Lot 31, Concession 2, Former Township of Darlington 6.1? (n) PD-85-99 Revisions to Draft Plan Approval Port of Newcastle Development IlIIIIi The Kaitlin Group Ltd. Part Lots 28, 29, 30 and 31 Broken Front Concession Former Village of Newcastle ~ (0) PD-86-99 Monitoring of the Decisions of the Committee of Adjustment for the Meeting of June 24, 1999 6~ 6. CLERK'S DEPARTMENT ... (a) CD-23-99 Parking Enforcement Report for the Month of May, 1999 IIlIII (b) CD-24-99 Registration of the Coat of Arms (c) CD-25-99 Trust Agreement Respecting Advance Funding by IIlIII the Ontario Lottery Corporation to Orono Amateur Athletic Association IIlIII .. .. .. .. G.P.& A. Agenda - 5 - July 5, 1999 .. 7. TREASURY DEPARTMENT (a) TR-33-99 1998 Audit Report and Management Letter .. (b) TR-39-99 Co-operative Tender T282-99; Supply and Delivery of Winter Sand - (c) TR-43-99 CL99-22, Driveway Paving - (d) TR-44-99 CL99-20, One (1) Only Loader (e TR-45-99 RFP 99-2 Transit Passenger Shelter .. Advertising (f) TR-46-99 1999/2000 Insurance Program .. (g) TR-47-99 RFP 99-4 Brine Chiller - Newcastle Arena (To be distributed under Separate Cover) .. (h) TR-48-99 Cash Activity Report May, 1999 .. (i) TR-49-99 CL99-7, Various Road Construction (To be distributed under Separate Cover) .. 8. FIRE DEPARTMENT ... No Reports 9. COMMUNITY SERVICES DEPARTMENT .. Canada World Youth, Canada-Ukraine Youth (a) CS-10-99 Exchange Programme 1999 - 10. PUBLIC WORKS DEPARTMENT .. (a) WD-32-99 Feasibility of Constructing a Grass Infield at the Soper Creek Park Baseball Facility - 11. ADMINISTRATION No Reports - - ... G.P.& A. Agenda - 6 - IIlIII July 5, 19991ll1llil 12. UNFINISHED BUSINESS (a) Addendum PD-70-99 13. OTHER BUSINESS 14. ADJOURNMENT Rezoning and Plan of Subdivision Application Black Creek Developments Limited Part Lots 29 and 30, Concession 3 Former Township of Darlington .. IIlIII .. L fIIIIIIJ III ... ... III .. .. .. IIIIIiII .. IIIIIiII .. IIIIIiII .. - THE MUNICIPALITY OF CLARINGTON - General Purpose and Administration Committee June 21, 1999 - Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 21, 1999 at 9:40 a.m., in the Council Chambers. - ROLL CALL Present Were: Mayor D. Hamre Councillor 1. Mutton Councillor M. Novak Councillor J. Rowe Councillor 1. Schell Councillor C. Trim Councillor T. Young - - .. Also Present: Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Fire Chief, M. Creighton Director of Planning and Development, D. Crome Treasurer, M. Marano Director of Public Works, S. Vokes Deputy Clerk, M. Knight Stanley - .. Mayor Hamre chaired this portion of the meeting. - DISCLOSURES OF PECUNIARY INTEREST Councillor Schell indicated that he would be disclosing a pecuniary interest with respect to Report TR-24-99. - MINUTES Councillor Novak indicated that she would be disclosing a pecuniary interest with respect to Reports PD-61-99, PD-69-99, PD-70-99, TR-34-99 and CS-09-99. - Resolution #GPA-318- 99 .. Moved by Councillor Trim, seconded by Councillor Schell .. THA T the minutes of a regular meeting of the General Purpose and Administration Committee held on June 7,1999, be approved. "CARRIED" .. Mayor Hamre displayed the limited edition millenium coin set which has been introduced by the Region of Durham. These will be made available through all the local banks at a price of$35.00 per set, effective September I, 1999. Separate coins of each Municipality within the Region and the Region of Durham can be purchased for $3.00 each. Revenues will be donated to the Community Foundation of the Region of Durham. .. - - .. jul G.P. & A. Minutes DELEGA nONS - 2 - June 21, 1999 .. - (a) Fred Horvath and Kathe Groen, Co-chairs, Joint-Health and Safety Committee Health and Safety Week - circulated a package of information entitled "Safety is Nc Accident" wherein the various activities for Health & Safety Week which is taking IIIIIiII place from June 21 - 25, 1999, are described. A stress ball was handed out to all the Members of the Committee and Mr. Horvath advised that these would also be giver each employee. . IIIIIiII (b) Umberto Sapone, Sapone and Cautillo, 3200 Dufferin Street, Suite 201, Box 17, Toronto, M6A 2T3 - Report PD-66-99 - referred to his correspondence dated Ma) 1999 to the Municipality wherein he expressed concerns pertaining to the followin~ . "Monstrous" 33,000 sq. ft. building being erected on a 2 acre lot adjacent to hi- home The 200 ft. in length wall which will be the view from his home 10-12 cars being parked in the driveway Will the owner of this house be conducting a business from his home? and Ifhe sells this house, will the next purchaser be applying for a change in zonin!!" . ... . . . Councillor Novak indicated a disclosure of pecuniary interest with respect to the following 6 delegations re: Reports PD-69-99 and PD-70-99; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak's ... relatives own property in the near vicinity of the subject lands. (c) Janet Hayman, 22 Jane Avenue, Courtice, LIE 2H9 - Report PD-69-99 and PD.... 99 - circulated a document dated June 19, 1999 wherein she expressed opposition to the proposal and several concerns pertaining to: · The notification process · The number of phases · Traffic - there are flaws in the Traffic Analysis Study; and · The traffic grid. .... ... She requested that Reports PD-69-99 and PD- 70-99 be referr~d back to staff for flu revision and that the plan of subdivision not be recommended for approval at the .. June 28, 1999 Council meeting. (d) Chris Conte, 10 King Street, Port Hope, LIA 2R4 - appeared on behalf of Stan Racansky, 3200 Hancock Road, Courtice, LIE 2Ml - re: report PD-69-99 an"" PD-70-99 - expressed a concern that the staff reports were not made available the week prior to the meeting and expressed concerns pertaining to the high water table the wet lands, and the survival of the seven species of plants if they are relocated. , reiterated the need for another environmental impact study in view of the fact that t~ Province is recognizing the existence of these lands as significant wetlands. He also expressed a concern pertaining to the water quantity as well as quality if developm takes place in this area. He noted that the boundaries of the environmentally proteOllf lands should be re-defined and requested that Members of Committee defer approval this application until all studies have been undertaken. .. ... ., 302 IIIIIiII G.P. & A. Minutes - - DELEGA nONS CONT'D. .. - - - .. .. - (g) - (h) .. (i) - U) .. .. .. - - - - - 3 .. June 21,1999 (e) Bill Creamer and Glenn Genge, D.G. Biddle and Associates, 96 King Street East Oshawa, LIH IB6 - Reports PD-69-99 and PD-70-99 - advised that the applicant h; gone through an extensive application process. Comprehensive traffic studies and storm water management studies have been submitted to the Municipality. Neighbourhood Plan and the Draft Plan have both gone through the public process. Resolution #GPA-319-99 Moved by Councillor Schell, seconded by Councillor Trim THA T the committee recess for 15 minutes. "CARRIED" The meeting reconvened at 10:45 a.m. (f) Norm Monaghan, 15 Westmore Street, Courtice, LIE 2H8 - Reports PD-69-99 al PD- 70-99 - reiterated the previous speakers' concerns and suggested that extensive studies be undertaken in view of the fact that these lands were not designated by the Province as significant wetlands until 1998. He expressed concern pertaining to the old water streams and related fish habitat. He also verbalized a major concern pertaining to the traffic grid system and the additional traffic which this application will generate, if approved. He requested that Members of the Committee deny this application. William Bowden, 4 Glenview Road, Courtice, LIE 2H9 - Reports PD-69-99 and PD-70-99 - requested clarification as to whether the culverts will empty onto his property and questioned how emergency vehicles will get through to the developmen Raymond Shepherd, 32 Jane Avenue, Courtice, LI E 1 H9 - Report PD- 70-99 - w called but was not present. Kelvin Whalen, 1029 McNicoll Avenue, Scarborough, MIW 3W6- Report PD-54-99 (Principles of Understanding 1138337 Ontario Inc.) - advised priOl to the meeting that he would not be in attendance. Laurie Ovenden, 44 David's Crescent, Orono, LOB IMO and Nick VanSeggelen. 21 Rhonda Boulevard, Bowmanville, LI C 3W3 on behalf of the Animal Advisor: Committee - Report CD-20-99 - circulated a handout wherein she expressed suppor for report CD-20-99 and the proposed Respons!ble Pet Owners by-law for the following reasons: · The wording of the by-law is in plain-language and easily understood · The by-law addressed areas of concern to animal owners and related pet ownersl · The by-law recommends cat licensing which is long overdue; and · The proposed by-law provides for a maximum penalty of $5,000.00 which is in keeping with other municipalities in Ontario. Miss Ovenden and Mr. VanSeggelen requested that Members of the Committee approve the recommendations of the staff report and proposed by-law. 303 G.P. & A. Minutes - 4 - June 21, 1999 ... DELEGA nONS CONT'D. PUBLIC MEETINGS .. (k) Suzanne Wilsdon, 95 Foster Creek Drive, Newcastle, LIB IG5 - circulated a letter dated June 21, 1999 wherein she expressed support for the recommendations containc in Report CD-20-99 and the proposed Responsible Pet Owner by-law. She suggeste.. that the licensing fees for dogs and cats should be the same and requested Members of the Committee to approve the staff report and the by-law. (I) Lauren Christensen, 41 Farncomb Crescent; Bowmanville, LIC 4L8- Report CD-20-99 - circulated a letter dated June 20, 1999 wherein she expressed support for Report CD-20-99 and the proposed Responsible Pet Owners by-law. She suggested that the impoundment fees for a cat should be raised and that micro-chippi.. provides a perfect alternative to licenses for identification. .. (m) Pauline Bryan, 17 Mull Crescent, Courtice, LI E 2C9 - expressed support for the recommendations contained in Report CD-20-99 and the proposed Responsible Pet .. Owners by-law. A year ago her son was diagnosed with Toxoplasmosis. Her son was playing in the sand box and, unknowingly picked up cat feces. This was how he caught Toxoplasmosis. She stated that, as a cat owner, she must keep her dog undc:r .. control and license him yearly. Why should cat owners be treated differently? Sht: requested Members of the Committee to approve the by-law. (n) Craig Brown, Chair, Clarington Public Library Board, 62 Temperance Street, .. Bowmanville, L 1 C 3A8 - referred to his letter to the municipality dated June 10, 199' wherein he expressed support for the recommendations contained in Report ADMIN-20-99. His only concern with respect to the proposed location is the lack of.. parking in the immediate vicinity. .. Pursuant to the Planning Act, the Council of the Municipality of Cia ring ton, through its General Purpose and Administration Committee, is holding Public Meetings for the following applications: .. (a) Rezoning Application - Part Lot 30, Concession 3, Former Township of Darlington - 1249981 Ontario Ltd. (b) Rezoning and Draft Plan of Subdivision Applications - Part Lots 29 and 30, Concession 2, former Township of Darlington - Clarington fieldcrest Developments Ltd. wi ... (c) Rezoning Application - Part Lot 16, Concession 1, Former Township of Darlington - Clarington Place Ltd. The Deputy Clerk advised that public notices were sent by first class mail on or before May 21, 1999, to all property owners within 120 metres of the subject properties in accordance with the latest municipal assessment records. In addition, notices were also posted on the sites prior to May 21, 1999. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. .. ... .... .. IIIIIiII 3G4 .. G.P. & A. Minutes - 5 - June 21,1999 - - PUBLIC MEETINGS CONT'D. .. The Clerk's Department sent public notice for the proposed plan of subdivision application by first class mail on or before May 21, 1999, to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment records. In addition, notices were also posted on the site prior to, May 21, 1999. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. - - The Chairman announced that the Director of Planning and Development would describe the purpose and effect of the proposed amendments, then the objectors would be heard, followed by the supporters and the applicant. - (a) Report PD-61-99 - 1249981 Ontario Ltd. - the purpose and effect of the application is to permit the development of a plan of subdivision consisting of 20 single family dwelling lots; a park block and open space block. - Councillor Novak indicated a disclosure of pecuniary interest with respect to Report PD-61-99; vacated her chair and refrained from discussion and voting on the subject matte: Councillor Novak's relatives own property in the near vicinity of the subject lands. - Mayor Hamre chaired this portion of the meeting. - Libby Racansky, 3200 Hancock Road, Courtice, LIE 2HI- requested clarification pertaining to the map and expressed concerns pertaining to the stream and the woodlot. - Norm Monaghan, 15 Westmore Street, Courtice, LIE 2H8 - expressed concern pertaining to the wetlands. No one spoke in support of the application. .. Glenn Genge, D. G. Biddle and Assoc., 96 King Street E., Oshawa, LlH IB6- advised that an environmental impact study has been completed which addresses all the environmental concerns. He noted that this application will expand the open space and parkland boundaries through the developer's dedication to the municipality. It is the applicant's wish to proceed in a speedy manner. - Councillor Novak chaired this portion of the meeting. - - (b) Report PD-62-99 - Clarington Fieldcrest Developments Ltd. - the purpose and effect of the applications is to permit the development of a plan of subdivision containing 28 semi-detached/link dwelling units, 2 single detached dwelling units and a block for a future road extension. . No one spoke in opposition to or in support of this application. - - Glenn Genge, D. G. Biddle and Assoc. 96 King Street E., Oshawa, LIH 186- appeared on behalf of the applicant who would like the application to be processed soon. He noted that a tree preservation plan has been submitted to the municipality. - - - 305 G.P. & A. Minutes - 6 - June 21, 1999 ... PUBLIC MEETINGS CONT'D. .. (c) Report PD-63-99 - Clarington Place Ltd. - the purpose and effect of the application is to amend the list of permitted uses within the C 1-15 General Commercial Exception Zone by deleting the exclusion of clothing store, jewellery store, shoe store, fashion accessory store, yam and fabric store, hardware store, furniture store and home furnishings store. IIIIIiII No one spoke in opposition to or in support of this application. IIIIIiII R. Martindale, R. Martindale Planning Services, 23 Elizabeth Street, Ajax, LIT 2XI- expressed agreement with the recommendations contained in Report PD-63-99. .. Resolution #GPA-320-99 .. Moved by Councillor Schell, seconded by Councillor Rowe THA T the order of the agenda be altered to allow for consideration of Reports PD-61-99, PD-69-99 and PD-70-99 at the conclusion of the planning section. ... "CARRIED" PLANNING AND DEVELOPMENT DEPARTMENT .. Rezoning and Draft Plan Subdivision Appl. Fieldcrest Dev. ZBA.99.012; 18T -99006 Resolution #GPA-321-99 .. Moved by Councillor Rowe, seconded by Councillor Schell THA T Report PD-62-99 be received; .. THA T the rezoning application as submitted by D. G. Biddle and Associates Limited, on behalf of Clarington Fieldcrest DevelopIpents Limited, be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments, taking into consideration all of the comments received; .. THA T the application for draft plan approval of a draft plan of subdivision as submitted by D. G. Biddle and Associates Limited, on behalf of Clarington Fieldcrest Developments Limited, be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments, taking into consideration all of the comments reviewed; .. ... THA T, within 15 days of the Public Meeting, the Commissioner of Planning for the Region of Durham be advised and provided, by sworn declaration from the Clerk, the following: .. · That the Municipality held a Public Meeting in accordance with Section 51 (21.1) of the Planning Act for the subject subdivision application; · A copy of the minutes of the said meeting; · A copy of all written submissions received by the Municipality; · A list of all persons and public bodies, including their mailing addresses, who made oral submissions at the public meeting or written submissions; · A copy of the report and the Council decision; and .. ... .. .. 3U6 .. G.P. & A. Minutes - - 7 - June 21,1999 - PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. - .. Rezoning Appl. Clarington Place Ltd. ZBA 99-017 - - .. - Removal of Holding 564069 Ontario Inc. - - - - - - Committee of Adjustments A99/009, A99/019 TO A99/023 Inc. - - - - - THA T all interested parties listed in Report PD-62-99 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-322-99 Moved by Councillor Schell, seconded by Councillor Rowe THA T Report PD-63-99 be received; THA T the rezoning application submitted by Martindale Planning Services on behalf of Clarington Place Limited be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments, taking into consideration all of the comments reviewed; and THA T all interested parties listed in Report PD-63-99 and any delegations be advised of Council's decision. "CARRIED" . Resolution #GPA-323-99 Moved by Councillor Mutton, seconded by Councillor Young THA T Report PD-64-99 be received; THA T the rezoning application submitted by Tensin Gyaltan, on behalf of 564069 Ontario Inc., requesting the removal of the Holding "H" symbol from the subject lands be approved and that the amending By-law attached to Report PD-64-99 be forwarded to Council for approval; THA T a copy of Report PD-64-99 and the amending By-law be forwarded to the Region of Durham Planning Department; and THA T all interested parties listed in Report PD-64-99 and any delegation be advised of Council's decision. "CARRIED" Resolution #GPA-324-99 Moved by Councillor Schell, seconded by Councillor Mutton THA T Report PD-65-99 be received; THA T Council concur with the decisions of the Committee of Adjustment made on June 10, 1999 for applications A99/009, A99/0 19 to A99/023, incl'lsive; and 3u7 G.P. & A. Minutes - 8 - June 21, 1999 - PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. Status Report Mr. Wayne Conrad 010-120-18805 School Crossing Guards Lydia Trull Public School CG 1.5 Rezoning Appl. Robert & Helen Sherman ZBA 99-006 .. THA T Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for applications A99/009, A99/019 to A99/023, inclusive in the event of an appeal. IIIIIiII "CARRIED" Resolution #GPA-325-99 III Moved by Councillor Schell, seconded by Councillor Rowe THA T Report PD-66-99 be received for information. lilt "CARRIED" .. Resolution #GPA-326-99 Moved by Councillor Rowe, seconded by Councillor Trim .. THA T Report PD-68-99 be received; THA T the Director of Planning and Development be authorized to hire an Adult School Crossing Guard to be in place by September 7, 1999 on Avondale Drive east of Brownstone Crescent which has exceeded the required 50% delay factor for the Adult Crossing Warrant Study; .. ... THA T the Director of Planning and Development be authorized to hire an Adult School Crossing Guard to be in place by September 7, 1999 on Trulls Road south of Sandringham Drive on the grounds it has shown a steady increase in traffic volume with delay factors starting from 29% in September 1998 and increasing to 43% by June 1999 derived from Adult Crossing Guard Warrant Studies; .. .. THA T the funds for the Adult School Crossing Guards for 1999 in the amount of approximately $5,000.00 be charged to Account #7240-X-6 with the resulting budget overrun in this account being drawn from the accumulated surplus for 1999; .. THA T the Director of Public Works arrange for the installation of school crossing signs, pavement markings and required sidewalk extensions for the crossings; and - THA T all interested parties listed in Report PD-68-99 and any delegations be advised of Council's decision. .. "CARRIED" Resolution #GPA -327-99 ... Moved by Councillor Mutton, seconded by Councillor Trim THAT Report PD- 71-99 be received; - .. III jud .. G.P. & A. Minutes - 9 - June 21, 1999 - PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. - - THA T the rezoning application ZBA 99-006 to amend the Zoning Bylaw 84-63, as submitted by Newcastle Fellowship Baptist Church, on behalf of Robert and Helen Sherman, to permit the development of a place of worship with ancillary uses be approved as shown on Attachment #3 to Report PD- 71-99 and that the appropriate by-law be passed; - THA T a By-law to remove the (H)-Holding Symbol be forwarded to Council at such time the applicant has entered into a site plan agreement to the satisfaction of the Municipality of Clarington; and, - THA T all interested parties listed in Report PD-71-99 and any delegation be advised of Council's decision. - "CARRIED" - Councillor Novak indicated a disclosure of pecuniary interest with respect to Reports PD-61-99; PD-69-99, and PD-70-99 vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak's relatives own property in the near vicinit of the subject lands. - The Director of Planning and Development displayed a land use plan. - Rezoning Subdivision Appl. 1249981 Ontario Ltd. Resolution #GPA-328-99 Moved by Councillor Schell, seconded by Councillor Rowe - THA T Report PD-61-99 be received; - THA T application to amend Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, as amended, submitted by D. G. Biddle & Associates Limited on behalf of 1249981 Ontario Limited be referred back to Staff for further processing and the preparation of a subsequent report upon receipt of all outstanding comments; - THA T within IS days of the Public Meeting, the Commissioner of Planning for the Region of Durham be advised and provided, by sworn declaration from the Clerk the following: - i) ii) - jji) iv) - that the Municipality held a Public Meeting in accordance with Section 51 (21.1) of the Planning Act for the subject subdivision application; a copy of the minutes of said meeting; a copy of all written submission received by the Municipality; and a list of all persons and public bodies, including their mailing addresses, who made oral submissions or written subrriissions at the public meeting; and - THA T the Durham Region Planning Department and all interested parties listed in Report PD-61-99 and any delegations be advised of Council's deci'iion. "CARRIED" - The Director of Planning and Development gave a verbal report pertaining to Report PD-69-99. - - ju9 G.P. & A. Minutes - 10 - June 21, 1999 .. PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. Neighbourhood Design Plan Glenview PLN 31.5.3 Rezoning and Subdivision Appl. DEV 95-020; 18T-95029 ... Resolution #GP A-329-99 Moved by Councillor Rowe, seconded by Councillor Schell .. THAT Report PD-69-99 be received; and THA T a copy of Council's decision be forwarded to all interested parites. .. "CARRIED: Resolution #GPA-330-99 .. Moved by Councillor Schell, seconded by Councillor Trim - THA T Report PD- 70-99 be referred back to staff pending further recommendations from the Ministry of Natural Resources. "CARRIED" ... Resolution #GPA -331- 99 Moved by Councillor Young, seconded by Councillor Schell - THAT the Committee recess for lunch until 1: 15 p.m. ... "CARRIED" The meeting re-convened at 1: 15 p.m. .. Councillor Trim chaired this portion of the meeting. CLERK'S DEPARTMENT Responsible Pet Owners' By-law Animal Services Monthly Report Month of May ... Resolution #GPA-332- 99 Moved by Councillor Schell, seconded by Councillor Mutton .. THA T Report CD-20-99 be received; ... THAT the "Responsible Pet Owners" By-law attached to Report CD-20-99 be approved by Council; and THA T all interested parties be advised of Council's decision. .... "CARRIED" filii Resolution #GPA-333-99 Moved by Councillor Novak, seconded by Councillor Schell .. THA T Report CD-21-99 be received for information; and - .. jlO .. G.P. & A. Minutes - - II - June 21. 1999 - CLERKS DEPARTMENT CONT'D. - - THA T a copy of Report CD-21-99 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" TREASURY DEPARTMENT Councillor Mutton chaired this portion of the meeting. - - Applications for Cancellation, Reduction or Refund of Taxes - - - - - .. - Tender CL99-3 Orono Arena Addition - - - - - .. Councillor Schell indicated a disclosure of pecuniary interest with respect Report TR-24-9( vacated his chair and refrained from discussion and voting on the subject matter. Councilh Schell's employer, Blue Circle Canada, is listed in the report. Resolution #GPA-334-99 Moved by Councillor Young, seconded by Councillor Rowe THA T Report TR-24-99 be received; and THAT the attached list of applications for cancellation, reduction or refund of taxes be approved. "CARRIED" Councillor Novak indicated a disclosure of pecuniary interest with respect to Report TR-34-99; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak's employer conducts business with proponents listed in Report TR-34-99. Resolution #GPA-335.99 Moved by Mayor Hamre, seconded by Councillor Schell THA T the order of the agenda be altered to allow for consideration of Report CS-09-99 in conjunction with Report TR-34-99. "CARRIED" Resolution #GPA-336-99 Moved by Councillor Trim, seconded by Councillor Young THA T Report CS-09-99 be received; THA T Council approve an additional $50,000 as an interest free loan (totalling $175,000) to be drawn on as required by the Orono Amateur Athletic Association; THAT the repayment plan of the loan be established at 7 annual installments of twenty-five ($25,000) each with the first payment due December 31, 2000 and the subsequent payments due on December 31, 200 I; December 31, 2002; December 31, 2003; December 31, 2004; December 31, 2005; and the final payment due December 31, 2006; 3 I 1 G.P. & A. Minutes - 12 - June 21, 1999 1IIIi TREASUREY DEPARTMENT CONT'D. Transfers to Reserve and Reserve Funds Year End 1998 Cash Activity Report March 1999 ... THA T the required additional funds be drawn from the Impac/Escrow Reserve Fund Account #lllO-196-X; and THA T the Orono Amateur Athletic Association and the Orono Arena Board be advised of action taken, FORTHWITH. ... AND .. THAT Report TR-34-99 be received; THA T Gerr Construction Limited, Bowmanville, Ontario, with a total bid in the amount of $262,899.00 including G.S.T., being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL99-3, be awarded the contralct for the Orono Arena Addition.; ... .. THAT the $175,000.00 interest free loan approved pursuant to Report CS-09-99 be advanced as required based on contract payment certificates to the Orono Athletic Assoc:iation from the Impact/Escrow Reserve Fund account # 111 0-196- X to be applied to the total contract cost of $270,700.00 ($245,700.00 excluding GST + $25,000.00 consulting) with the balance of the contract costs to be paid by the Orono Athletic Association; .. .. THAT the repayment of the interest free loan be deposited back into the Impact/Escrow Reserve Fund; and ... THA T the By-law marked Schedule "A" to Report TR-34-99 authorizing the Mayor and CJ:erk to execute the agreement be approved, FORTHWITH. IIlIII "CARRIED" Resolution #GPA-337-99 .. Moved by Councillor Schell, seconded by Councillor Trim THA T Report TR-35-99 be received; and ... THA T the transfers to the Reserves/Reserve Funds identified in TR-35-99 be approved. """ "CARRIED" Resolution #GPA-338-99 - Moved by Councillor Trim, seconded by Councillor Schell THA T Report TR-36-99 be received; ... THA T in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended March 31, 1999, is as shown on the schedule attached to Report TR-36-99; and IIlIII .. .. Sl2 .. G.P. & A. Minutes - 13 - June 21. 1999 - TREASURY DEPARTMENT CONT'D. - THA T Part "A" of the expenditures for the month of March 1999, be confirmed. - "CARRIED" - Cash Activity Report - April 1998 Resolution #GPA-339-99 Moved by Councillor Schell, seconded by Mayor Hamre THA T Report TR-37-99 be received; - THA T in accordance with provision of Chapter M-45, Section 79 (I) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended April 30, 1999 is as shown on the schedule attached to Report TR-37-99; and - THAT Part "A" of the expenditures for the month of April 1999, be confirmed. - "CARRIED" .. Update Final Billings for 1999 Property Taxes Resolution #GPA-340-99 Moved by Councillor Rowe, seconded by Councillor Schell THA T Report TR-38-99 be received for information; and - THA T Staff proceed with the original billing target date scheduled as set out in By-Law Number 99-62. .. "CARRIED" Councillor Schell chaired this portion of the meeting. - FIRE DEPARTMENT - Tiered Response Resolution #GPA-341 -99 Moved by Councillor Mutton, seconded by Councillor Trim .. THAT Report FD-13-99 be received for information. "CARRIED" - COMMUNITY SERVICES DEPARTMENT - Orono Arena Expansion Project Report CS-09-99 - was approved earlier in the meeting see - Resolution #GPA-336-99 on page II. - Councillor Young chaired this portion of the meeting. - - ... 313 G.P. & A. Minutes - 14 - June 21, 1999 IIIIIiII PUBLIC WORKS DEPARTMENT Amendments to Traffic By-Law 91-58 Application For Encroachment Agreement Thomas White Application 542985 Ontario Limited B. Vanandel .., Resolution #GPA-342-99 Moved by Councillor Novak, seconded by Councillor Rowe III THA T Addendum to Report WD-24-99 be received; and .. THAT the revised by-law attached to Addendum to Report WD-24-99 be passed by Council. "CARRIED" .. Resolution #GPA-343-99 .... Moved by Councillor Schell, seconded by Mayor Hamre THAT Report WD-27-99 be received; .... THAT Council pass a by-law authorizing the Mayor and Clerk to execute an agreement, shown as Schedule 'A' to the proposed by-law (see Attachment No.4), to Report WD-27-99 , between the Municipality of Cia ring ton and Boville Holdings (1997) (Thomas White), owner of the property, to permit parts of the building, Parts I and 2, Plan 40R-19050, to encroach onto the road allowance known as King Street and Division Street, in the former Town of Bowmanville; .... .. THAT the applicants be responsible for all costs, such as survey and legal costs, assoCliated with this agreement; THAT the Municipality's solicitor be directed to take all actions necessary to complete the transaction; and .. THAT Mr. Stephen F. Shine, Solicitor, be advised of Council's decision. IIlI "CARRIED" Resolution #GPA-344-99 tlIIIII Moved by Councillor Schell, seconded by Councillor Novak .. THAT Report WD-28-99 be received for information; THAT Staff be authorized to advertise a public hearing required by the Municipal Act to stop-up and close part of Gaud Gate, being Part I, Plan 40R-19060; .. THAT Part I, Plan 40R-19060 be established as 0.3m (I foot) Reserve; .. THAT Old Scugog Road at the intersection of Regional Road 57 be diverted approximately 55m (177 feet) north of the existing intersection in accordance with the approved construction drawings and subdivision agreement between the Municipality and 542985 Ontario Limited; .. .. .. 3 4 .. G.P. & A. Minutes - \5 - June 21. \999 - PUBLIC WORKS DEPARTMENT CONT'D. - - THA T, if following the Public Hearing, Council approves the by-law to: I) stop-up and close Gaud Gate; ii) establish Part \, Plan 40R-XXXX as a 0.3m (I foot) Reserve; and iii) divert the intersection of Old Scugog Road and Regional Road 57; that the Mayor and Clerk be authorized to execute the necessary documents; - THAT the Clerk obtain written approval of the by-law by registered mail, from the Region of Durham; and - THA T Mr. Bob Annaert, D. G. Biddle and Associates Limited, the Regional Municipality of Durham and the residents of Old Scugog Road area be advised of Council's decision, FORTHWITH. "CARRIED" - - Quit Claim Resolution #GPA-345-99 Mr. Michael Patrick IOR-1792 Moved by Mayor Hamre, seconded by Councillor Schell THA T Report WD-29-99 be received; .. THAT the Mayor and Clerk be authorized to execute on behalf of the Corporation of the Municipality of Clarington, a quit claim for a portion of an existing drainage easement, identified as the southerly \.5 metres of Part 6 on Plan \ OR-1792; - THA T the applicant be responsible for all costs, such as survey and legal costs, associated with this quit claim; and - THA T Mr. Michael Patrick be advised of Council's decision. "CARRIED" - Soper Creek Park Bowmanville Resolution #GPA-346-99 Moved by Councillor Mutton, seconded by Councillor Novak .. THA T Report WD-30-99 be received; - THA T George Latter be thanked for his suggestions regarding the safety at Soper Creek Park and informed that his suggestions are under consideration for partial implementation; - THA T funds for consulting fees be set aside in the Public Works 2000 Capital Budget for the purpose of a park evaluation study of Soper Creek Park; and THA T George Latter be advised of Council's decision. - "CARRIED" - Mayor Hamre chaired this portion of the meeting. - - ... S15 G.P. & A. Minutes ADMINISTRA TION Bowmanville Main Branch Library - 16 - June 21, 1999 .. ... Resolution #GPA-347-99 Moved by Councillor Schell, seconded by Councillor Young III THA T Report ADMIN-20-99 be received; THA T Council approve in principle to utilize the LCBO property for the purpose of .. accommodating a new Bowmanville Main Branch Library as well as to provide for additional office space for the Administration Centre; THA T staff be authorized to take all necessary action and to bring back a detailed report which, among other matters, shall deal with space requirements, preliminary building configuration, fmancing, timing, etc.; and . .. THAT the Library Board be advised of Council's decision. .. "CARRIED" .. Resolution #GPA-348-99 Moved by Councillor Novak, seconded by Councillor Mutton .. THAT Confidential Reports ADMIN-22-99, ADMIN-23-99 and ADMIN-24-99 be referred to the end of the agenda to be considered at a "closed" meeting. ... "CARRIED" UNFINISHED BUSINESS OTHER BUSINESS Canada Day Celebration ... Resolution #GPA-349-99 Movt:d by Councillor Novak, seconded by Councillor Rowe .. THAT the delegation of Fred Horvath and Kathe Groen pertaining to Health and Safety Week be acknowledged and received with appreciation. .. "CARRIED'" .. Resolution #GPA-350-99 Moved by Councillor Trim, seconded by Councillor Young - THA T the correspondence dated June 14, 1999 from Susan M. Sawyer, Hamiltons Insurance Services Limited requesting permission to have a parade on Canada Day, be re,:eived; .. THA T permission be granted provided the organization applies for and receives a road occupancy permit from the Public Works Department; and .. THAT Susan M. Sawyer be advised of Council's decision, FORTHWITH. .. "CARRIED" .. 316 .. G.P. & A. Minutes .. - 17 - June 21,1999 - OTHER BUSINESS CONT'D. Resolution #GPA-35 1-99 - - - - - - ADJOURNMENT - - - - .. - .. .. - - .. Moved by Councillor Schell, seconded by Councillor Trim THA T the meeting be closed to allow for consideration of Reports ADMIN-22-99 pertaining to a personnel matter and Reports ADMIN-23-99 and ADMIN-24-99 pertaining to property matters. "CARRIED" Resolution #GPA-352-99 Moved by Councillor Schell, seconded by Councillor Rowe THA T the actions taken at the "closed" meeting be ratified. "CARRIED" Resolution #GPA-353-99 Moved by Councillor Young, seconded by Councill~r Schell THA T the meeting adjourn at 2:45 p.m. "CARRIED" MAYOR DEPUTY CLERK 3 1 7 .. REPORT: PD-72-99 SYV AN DEVELOPMENTS - CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTICE OF PUBLIC MEETING - TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to consider a proposed Zoning By-law Amendment under Sedlon 34 of the Planning Act. - DATE: TIME: PLACE: MONDAY, JULY 5, 1999 9:30 A.M. - Council Chambers, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario - TAKE NOTICE that the Council of the Corporation of the MUnicipality of Clarington will hold a public meeting to consider a proposed Zoning By-law Amendment under Sedlon 34 of the Planning Act, 1990, as amended. - .. The proposed zoning by-law amendment, submitted by Syvan Developments Ltd, would change the ZOne category On a 0.12 hedare parcel of land located in Part Lot 28, Concession 1, former Village of Newcastle (as shown On the reverse) from uUrban Residential Exception (Rl-38)" to an appropriate zone to permit a commerCial school and a day nursery in addition to the existing permitted uses. - ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. Please note that the time listed above refleds the time at which the General Purpose and Administration Committee Meeting commences, not necessarily when this item will be considered. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in resped of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the MuniCipality of Clarington before the proposed Zoning By-law is adopted, the Ontano MuniCipal Board may dismiSS all or part of the appeal. .. - - ADDITIONAL INFORMATION relating to the proposal is available for inSpedion between 8:30 a.m. and 4:30 p.m. (8:00 a.m. to 4:00 p.m. for the months of July and August) at the Planning Department, 40 Temperance Street, Bowmanville, Ontano or by calling Isabel Dekking at 623-3379. - - unlCl ity of Clarington 40 Temperance Street BOWMANVILLE, Ontario L 1 C 3A6 .. - - PLANNING FILE: CLERK'S FILE: ZBA 99-020 D14.ZBA 99-020 - .. Sui .. _ SUBJECT SITE ... LOT 29 LOT 28 I r-KlNG LOT 27 .. Ii: IIIIIiII .. - - .. ~ Z 0 - (f) (f) W ,I U , I-~ Z 0 U i I r r r T T 1 /'1 1 ~ i, \ \ \ ! , Iii \ I I ~ \ I HIGHWAY 401 Irl (' " NEWCASTLE VILLAGE KEY MAP ZBA.99-020 502 ... 'In puot~t'R REPORT: PD-73-99 PHlp LIMITED CORPORATION OF THE MUNICIPALITY OF CL-\RINGTON .. NOTICE OF PUBLIC MEETING - - TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act, 1990, as amended. - DATE: TIME: PLACE: MONDAY, JULY 5,1999 9:30 A.M. - Council Chambers, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario - The proposed zoning by-law amendment, submitted by PHIP Limited, would change the zone category of a 4670m2 parcel located in Part Lot 35, Concession 3, former Township of Darlington (as shown on the reverse) from "Agricultural (A)" zone to permit the development of five (5) new 12.0m minimum frontage lots fronting on Wabbokish Court and retaining two lots fronting on Townline Road. The proposed rezoning would permit a total of seven (7) single detached dwellings. - - ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. Please note that the time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences, not necessarily when this item will be considered. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Municipality of C1arington before the proposed Zoning By-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. - - - ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (8:00 a.m. to 4:00 p.m. for the months of July and August) at the Planning Department, 40 Temperance Street, Bowmanville, Ontario or by calling Carlo Pellarin at 623-3379. - DATED AT THE MUNICIPALITY OF CLARINGTON - L 1 C 3A6 - - .. PLANNING FILE: ZBA 99-018 CLERK'S FILE: D14. ZBA-99-018 - - .. 5 IJ 3 . SUBJECT SITE LOT 35 ~, .~ // COURTICE KEY MAP ZBA. 99-018 ',' 5u4 LOT 34 o <( o a:: w o () a:: ~ o -.J o I I .. .. .. - .. .. IIIIIiII n- z 0- - en en w.. u Z'i o. U - .., t .. r ... I: .. .. ~ - I n - s I, e 0 - - - - - - - - - - - _. - - - - .. ... REPORT: PD-74-99 Parking in Residential Areas CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTICE OF PUBLIC MEETING TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Council, at their May 10, 1999 meeting directed Staff to schedule a public meeting to consider amendments to the Municipality Comprehensive Zoning By-law to: i) require, with the exception of townhouse units, a minimum of two (2) outdoor parking spaces for all single detached and semi-detached dwelling units. This provision would apply to all lots registered after January 1, 2000; ii) require all single detached, semi-detached and townhouse garages to have a minimum inside dimension of 18.58m' (200 sq. ft.) and a minimum width of 3.0 metres. This provision would apply to all lots registered after January 1, 2000; iii) permit a reduction in the front yard setback for: a) single detached and semi-detached dwelling unit from 6.0 metres to 4.5 metres; and b) for townhouse units from 6.0 metres to 3.0 metres; Iv) permit an increase in the lot coverage for single detached dwelling units from 40% to 45%; v) require that any attached garage for single detached or semi-detached dwelling units can only extend a maximum of 3.0 metres in front of the dwelling unit; and vi) require that any attached garage for townhouse units can only extend a maximum of 2.0 metres in front of the dwelling unit. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. Please note that the time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences, not necessarily when this item will be considered. DATE: MONDAY, JULY 5,1999 TIME: 9:30 A.M. PLACE: Council Chambers, Municipal Administrative Centre, 40 Temperance 5t" Bowmanville, Ontario, IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington before the proposed Zoning By-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION and a draft copy of the proposed zoning by-law amendments are available for inspection between 8:30 a.m. and 4:30 p.m. (8:00 a.m. to 4:00 p.m. for the months of July and August) at the Planning Department, 40 Temperance Street, Bowmanville, Ontario or by calling Mr. Larry Taylor at 623-3379. DATED AT THE MUNICIPALITY OF CLARINGTON THIS 9TH DAY OF JUNE, 1999 Patti Barrie, Clerk Municipality of Clarington 40 Temperance Street BOWMANVllLE, Ontario L 1 C 3A6 PLANNING FILE: DEV 98-054 /U ......lCIPilUTy 0#' =ularingl.!!!!... ONWUll CS-Ind. 7438 r 1 I 1 ; 505 DN: PD-72-99 - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT - PUBLIC MEETING - Meeti ng: General Purpose and Administration Committee File # Date: Monday, July 5, 1999 Res. # - Report #: PD-72-99 File #: ZBA 99-020 By-law # - Subject: REZONING APPLICATION APPLICANT: SYVAN DEVELOPMENTS LIMITED PART LOT 28, CONCESSION 1, FORMER VILLAGE OF NEWCASTLE 20 ROBERT STREET, NEWCASTLE VILLAGE; FILE NO. ZBA99-020 - - Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following - 1. THAT Report PD-72-98 be received; 2, THAT the rezoning application ZBA99-020 to amend the Zoning By-law to permit the development of a day care facility and a commercial school, in addition to the existing permitted uses, be referred back to staff for further processing and the preparation of a subsequent report; and - .. - 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. - 1. APPLICATION DETAILS 1.1 Appl icant: Syvan Developments Limited - 1.2 Owner: Syvan Developments Limited 1.3 Zoning Amendment: to rezone the lands to permit the development of - commercial school and a day nursery in addition to the existing permitted uses. - 1.4 Area: 0.12 hectares - - - bGl REPORT PD-72-99 PAGE 2 .. 2. 2,1 LOCATION: ..,; Legal description: Part Lot 28, Concession 1, former Village of Newcastle 20 Robert Street, Newcastle Vi lIage (Attachment No.1) .. 3. 3.1 LAND USES: IIIIIiII Surrounding Uses: North - Residential South - Residential East - Funeral home West - Residential .. .. 4. BACKGROUND: In 1993 this property was rezoned through application number DEV 93-043 to... permit a medical or dental clinic, or a business, professional or administrative office. On May 27, 1999, an application for a further rezoning was received to permit a-' Montessori school and a day nursery. Staff clarified with the applicant that they wished to maintain their existing permitted uses. It was also confirmed that the-' Montessori school would be for preschool aged children through to children up to the end of Grade One, This type of facility is best classified as a "commercia'" school" under the By-law 84-63's list of school definitions. Therefore, the application was circulated and notice was given as such, IIlIII .. 5. PUBLIC NOTICE .. 5.1 In accordance with the Municipality's procedures and the requirements of the Planning Act, written notice was given as follows: .. · The appropriate signage acknowledging the Public meeting was installl~d on the subject property; and .. · Written notice was circulated to all assessed property owners within C' 120 metre radius of the area subject to rezoning. .. 5.1 As of the writing of this report, one verbal enquiry requesting clarification of thE school component has been received and no objections were noted. Two letters i~ .. 602 .. - REPORT PD-72-99 PAGE 3 - .. - .. 6. 6.1 - .. - 6,2 - - .. 7. - .. - - - - .. - support were submitted and are incorporated in this report as Attachments No.2 and 3. A third letter was received following a verbal enquiry, Attachment No. 4 outlines this neighbourhood resident's objection to the application. The submission is discussed in Section 9 of this report. OFFICAL PLAN POLICIES: Durham Region Official Plan The subject property is designated "Living Area" within the Durham Region Official Plan. The predominant use within this designation shall be for housing purposes, Additional uses are permitted provided that they are compatible with the surrounding neighbourhood and do not negatively impact on other established land use designations. Clarington Official Plan The C1arington Official Plan designates the property as "Urban Residential". The predominant use of lands within this designation shall also be for housing purposes. Other uses may be permitted which by the nature of their activity, scale and design are supportive of and compatible with residential uses, ZONING BY-LAW: This property is zoned "Urban Residential Type One Exception (Rl-38) under the former Town of Newcastle Comprehensive Zoning By-law 84-63, as amended. The Rl-38 zone permits, in addition to the other uses permitted in the Urban Residential Type One zone, a medical or dental clinic, or a business, professional or administrative office. The existing building currently contains a community care facility operated by the Durham Region Community Care Association and office space soon to be occupied by the applicant. The community care facility accommodates an adult day program for senior citizens and is considered a business, professional or administration office as defined in Zoning By-law 84-63. 603 REPORT PD-72-99 PAGE 4 8. 8,1 8.2 9. ... AGENCY COMMENTS: ... The application was circulated to the appropriate agencies and departments for comment. All comments have been received and no objections were noted fro!'lllllil any department or agency. .. Comments from the Clarington Building Division of the Public Works Department state that a building permit would be required for the change of use of the building.- Part II of the Ontario Building Code requires the evaluation and upgrade of the early , .. warning and evacuation system in addition to additional washroom, ventilation, etc" systems to accommodate a school and a day care facility, A fire alarm system .. and health requirements will also have to be incorporated, Other issues will be addressed at building permit stage. .. STAFF COMMENTS: - 9.1 Play Area 9.1,1 The applicant has confirmed that the school and day care facility will accommodatG..J a total of nineteen children on a full and part time basis. The Day Nurseries Act dictates a minimum requirement of 5.6 sq. metres of outdoor play space per child... For nineteen children 106.4 sq. metres of play area would be required. ThE' applicant is proposing a 114 sq. metre fenced play area in the north east corner 0'- the lot (Attachment No.5). The new play area will provide a 1.8 m high wood<<:!r privacy fence along the north boundary adjacent to the residential property. The'" garage on this residential property is immediately north of the play area. IIlIII 9.1,2 Mr. Bob Willsher, who resides two properties north of the site, has noted hb .. concerns on the application in Attachment No, 4. He has stated that there is "no suitable play area" for the number of children proposed. The Day Nurseries Ac .. requires 106.4 sq, metres of play area for nineteen children, The applicant meets the requirements of the Act by providing 114 sq. metres of area. The approved siit\.i plan currently depicts a grassed area of 102 sq. metres in the northeast corner of the IIIIIiII , , r .. .. REPORT PD-72-99 PAGE 5 9.1.3 The Day Nurseries Act does not state that the play area has to be grassed. All day nurseries are required to obtain a license from the Ministry of Community and Social services under the Day Nurseries Act. Both interior and exterior facilities must be inspected and approved before a license is granted. As the Act is the authority on appropriate outdoor play area size, and as an inspection must be conducted and the facility cleared by the province before a license is granted, staff are satisfied that the play space will be suitable for the number of children proposed if the license is granted by the Ministry, .. .. - .. - .. - - 9.1.4 .. - .. - 9.2 9.2.1 .. .. - - .. .. lot. The applicant has stated that the play area will extend approximately 1,5 metres onto the asphalt driveway which runs along the north boundary from Robert Street. Therefore, there will be a total of 12.75 metres of paved area in the play space. This will bring the entire area up to 114 sq, metres, There is currently a registered site plan agreement on this property. In order to incorporate the Act's requirements the approved site plan is to be amended to depict the size and location of the play area. The applicant has been informed of this requirement and will be filing an application for site plan approval. A building permit will not be issued for the change in use of the building until a site plan application is approved, Traffic Generation Mr, Willshire has also expressed a concern on the potential "negative traffic impact on the residential area". The issue of traffic generation was also raised by the neighbourhood residents when the property went through the rezoning process for DEV-93-043, Originally the main entrance for this property was to be located off Church Street. The application was revised to locate the main entrance off Robert Street. This revision was deemed to be satisfactory and the related site plan was approved as such. The day nursery and commercial school will also be using the Robert Street entrance, as this is the main entrance to the property, and the location 'r 6'J J REPORT PD-72-99 PAGE 6 'IIIIIIIl of the primary parking area on the lot. 'IIIIIIIl 9.2.2 The principle of the use of this property has been established through the residential... exception zoning previously granted, Regardless of whether this building is used for all professional offices or a medical or dental clinic, a commercial school and day-' nursery, or a combination of two or three uses, the building will generate traffic as it is not a residential property, The building currently contains a Community Care'" Facility and vacant office space, Should the applicant wish to rent the vacant space for a medical or dental clinic this would be permitted under the existing zoning.'" Such a clinic could generate a constant flow of traffic as patients come and gc IIIIIiII throughout the day and possibly into the evening. A day nursery and children's school would have a set time of traffic flow that being early morning, mid-day aile IIlIII late afternoon, No evening traffic would occur, IIlIII 9.2.3 The applicant has informed staff that they are planning to occupy the entire third floor with their office space. As the zoning permits either office space or a medica... or dental clinic, a clinic will not be located on this site until the office space is vacated, ... 9,2.4 This site is located two lots west of Mill Street, a Regional road. Staff woul<... anticipate that the bulk of vehicular traffic will follow Mill Street to get to the property, The residential neighbourhood should not be greatly impacted as there! i.... easy access to the site from the regional road. "" 10. CONCLUSION: The purpose of this report is to facilitate the Public Meeting as required by 1th!' Planning Act. It is recommended that the application be referred back to staff fc further processing and the preparation of a subsequent report. ... IIIIIiII ... 606 ... .. REPORT PD-72-99 PAGE 7 - Respectfully submitted, Reviewed by, - d~,-~~ Franklin Wu, M.C.I.P., R,P.P. Chief Administrative Officer - Dav . rome, M,C.I.P., R.P.P., Director of Planning & Development - DJC*ID*cd Attachment No,l - Key Map NO.2 - Public Submission No.3 - Public Submission No.4 - Public Submission No,S - Site Plan - .. - Interested parties to be notified of Council and Committee's decision: - Teresa Vanhaverbeke Syvan Developments Limited 85 King Street West Unit B Newcastle, Ontario, L 1 B 1 L2 Bob Wi IIsher 323 Church St. Newcastle, Ontario L1 B 1 C6 - - .. - - - - - ... .. 607 ATTACHMENT NO.1 _ SUBJECT SITE LOT 29 _\ r II LOT 28 LOT 27 I ~E1EtrhITm III \ \ II II ~W~ ~mM rnmll \ \ \ I HIGHWAY 401 Irl n NEWCASTLE VILLAGE KEY MAP ZBA.99-020 6JS ... 'III 'III till till .. .. .... ~ z o - en en w u z o u .. .... 'III .. .. .. .. I .. .. filii till ATTACHMENT NO.2 ... DURHAM REGION COMMUNITY CARE ASSOCIATION Community Care Respite Program Adult Day Program 20 Robert Street West Newcastle, ON LIB lC6 Tel: 905-987-3000. Fax: 905-987-7272 - - TO WHOM IT MAY CONCERN: __h_---, \ _.....-:--....---.-- -- .-- - -- .J - ",.'~ : '\,. 'l , , '\ ' . l \. ... ,j \ _ ~'..."" l .r I' 'U" ~i r,':.:l(~ I J" I ~ \~J -' '-, ! -- , ,.- ,--. ^ ~"-I."~("'I \ ty'ilJ t.) i C ! r. ;',', I :'~ ',I I." i" ,,- ; I p. , ,-. ......"1.... PLArJr~\~,~.; ~_:.[~~~'111 :',iLI' I i June 9,1999 - Planning Department Municipality Of Clarington - - - My name is Jennifer Rusaw and I am the Program Manager of the Durham Region Community Care Adult Day Program located at 20 Robert St. in Newcastle. I am writing you to express my enthusiasm of learning that a a future Montessori School is keen at locating in our same building. - The Adult Day Program offers social and recreational opportunities to the frail elderly, physically challenged and those with a cognitive impairment. It also provides relief from caregiving for families and others caring for an individual who cannot be left alone. Our program has been open no\v for about a year and a half operating Monday to Friday. .. - 1999 is the International Year of the Older Person and one of our goals this year was to implement an Intergenerational Program with a local school and or daycare. We were successful with this project and have had a great program and experience with a grade three class at Newcastle Public School. It is with great pleasure that I inform you that this program has been both beneficial to not only our seniors but to the children as well. We are hosting a BBQ and games morning as a wrap-up party and look forward to continuing this program in the fall. .. - This is just one reason why our program is really keen and anxious in having a school right in our building. The potential programming ideas and relationships that can be made between young and old are too many to list! Newcastle would be very lucky to have another fine program available to its community. - - For any further comments on this letter please feel free to call me at 987-3000 Monday to Friday between 8:30a.m. and 4:00p.m. I appreciate your time and look forward with great anticipation to the footsteps and voices of children in our building! - ... Sincerely, ~~~ - Jennifer Rusaw Program Manager - FOUNDED 1977 ~ INCORPORATED 1983 . - b :J 9 ATTACHMENT NO,3 NEWCASTLJE FUNERAL HOME LIDo .. CARL D. Goon F UDeNI Director Plarming and Development Department Municipality of Clarington 40 Temperance Street BOWmanville, Ontario LIC 3A6 ... DELIVERED BY HAND 4 ~,."\ ~~.\-~.:\ rt~\r\\' .. '" t. ^ W..-:;\tl, (t'. \ i\ 'J., \'1 .,~ '" 1 \_' l (. ~ \:~",-- ... ~'.> n<j9 ~'J~ '\ 1 ~~ ',' ,\~,.n(J\ON r,' \".' :! o II'{ \.." " ", t-/lIjNICI, p..l _ r \:~I,f\n;\tN ' ?\)\NN\N'v U June 16, 1999 .. .. Att: Mr. David Crome Dear Sirs: ... RE: Proposed Zoning By-Law Amendment - Syvan Developments Ltd. Part Lot 28, Concession 1, Village of Newcastle (plarming File ZBA 99-020) .. With regard to the above proposed by-law amendment to permit a commercial school and day .. nursery in addition to the existing permitted uses of the property at 20 Robert Street West, Newcastle, we would like to record our support for this amendment. .. We are next door neighbours to this property both from a commercial and residential point of view, as we run our funeral home business out of the property beside 20 Robert Street West, as well as reside there. We are fully supportive of a nursery school operating next door to us, and feel it would be an asset to our growing community of young families here in Newcastle. As well, we agree with the current tenants of the 20 Robert Street West property, Community Care, that there would be many benefits derived from the inter-generational contact that their elderly clients would enjoy with the children. lIIIIll lIIfIII We have enjoyed an excellent, cooperative working relationship with Syvan Developments and their current tenant, Community Care, and look forward to expanding that relationship to include those who wish to open a nursery school for the benefit of our neighbourhood. ... .. We look forward to your favourable consideration of this Amendment, and look forward to welcoming this new venture into our community. .. >> Joyce Kufta Secretary- Treasurer I~HJI ... ... 386 MILL STREET SOlTTH. NEWCASiLE. ONT ARIOLlB lC6 TELl (905) 987-3964 -- TOu...FREEll.877-987_39&4 -- FAX: (905) 987.3769 biG ... .. - .. .. - - .. - - - .. - .. - .. - .. .. .. .. Senl b~:KPR HEWCRSTLE Jun-24-99 B9:48~M frOM BBB BBB BBBB79B5 62: ATTACHMENT NO.4 R. l. WllLSHER 323 Church Street Newcastle, Ontario L 1 B 1 C6 Voice: 905-987-4845 };mail: bob.willsher@sympatico.ca Fax: 905-987-1308 VIA FACSIMILE to 623-0830 June 24, 1999 Isabel Dekking, Planning Department Municipality of Clarington Temperance Street Bowmanville, ON Dear Isabel: This will confinn our telephone conversation today concerning your file ZBA 99-020. from the mfonnation provided you have indicated that the Municipality is considering a request from Syvan Developments Ltd. to add an additional zoning entitlement to the property at 20 Robert Street, Newcastle, ON. I wish to register my objections to the proposal based on the potential negative impact on the residential community in which the building is situated. Specifically, when the original plan to rezone the property to its' current status was considered a day care was part of the original proposal. At the time there was significantly more land involved to provide appropnate play area for the children, 111is new proposal has virtually no suitable play area. In addition, it is my understanding that up to nineteen children would be permitted. It is my opinion that such a proposal is unsultabIe for the site based on available land and the negative traffic impact on the residential area adjacent to the site. Please provide me with a copy of the report to Council in order that I may prepare a presentation for the July 5, 1999 meeting. Sincerely, /c?~ R. L. Willsher ~ --- OJ I ? I ~"- ~~~ I ~~ ! ~ ~ \ ,.'~ "r '-- ;~ ; I ~ ~ I ~ l.i' / I ~ +< ~:",; I! 1:" ' ~~ \ ~ n . . ~ \ I '~. I ,v 11 \Jl [i. ~ --q \ --ff - ---..... *'A 'I. r.J ~~--'Wr- . :..>c;.'. Ii ~ \ ~p .- ~' r I -- 1'1 , I J~ 't; d" /"'H, ., I .. /, -"( . ,__ i ,I I I ~TTACHMENT NO.5 I LOT 23 .. w.i ~: <. :- '-, "" '..: b:,. , :'.t>."c ~~., i\ ':;t::)"--f...l - ""\'(;; i~ '.' 11 \...: ':..; f'. ~....~. .:.: ..: c.~ ')(, ,... 11 '. ,.- 1?r. .:~~ (..,:?\~k..~~, Z.(.t:~/.. ~1~~lj .l,>-. A : '2.':;; , _,,~.~. ~.., e: ,., 1---. ' f-i -:', ':"-.' "t:c ~ r}.1\~ ;;;'r: '.... " . I T~- 1 .. (,,\0 . "t.r,~ 1 6. -= -- . -.. , '" f'e \Jt E: ~.o{ t,~ -( Ai>': r ' ~\'::> " '4,l4.... <:;/,':0/ , I \, ~;'" ::... t..l E:. .. ... .' .. ... ~ :t: ~ w t \ I I I I ... l I \.) ... ... - ... ... o o o i ) t.lt:l1, F.""" ... ~ - I sf-:J _d' + --. .-'-~~l'" f.&>.D ,30 J& ',OO./~ I~ r-.,. ~--. U lfOi \iA' ~~'df:.. ' IIlIII '~ ... '.' '" "" " ,., ( 012'" "" -_.~,_.. '~I,~~ "" ";'Ud --- ON: PO-73-99 .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON .. REPORT PUBLIC MEETING Meeting: General Purpose and Administration Committee File # .. Date: Monday, July 5, 1999 Res. # - Report #: PD-73-99 FILE #: ZBA 99-018 By-law # Subject: REZONING APPLICATION APPLICANT: PHIP LIMITED LOCATION: PART LOT 35, CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON (NORTH EAST CORNER OF TOWNLlNE ROAD AND W ABOKISH COURn FILE: ZBA 99-018 - - - Recommendations: .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: .. 1. THAT Report PD-73-99 be received; .. 2. THAT application to amend the Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, as amended, submitted by PHIP Limited to permit the development of five new 12.0 metre minimum frontage single detached dwelling lots and the retention of two existing dwellings fronting on Townline Road be referred back to staff for a report once all the agency comments have been received; and, - .. 3. THAT the Durham Region Planning Department and all interested parties listed in this report and any delegation be advised of Council's decision, - 1. APPLICATION DETAILS - 1.1 Owners: 1.3 Rezoning: Jeffery Homes, Mr. & Mrs. Brazier and Mr. Rocchio PHIP Limited From "Agricultural (A)" to permit the development of five new 12.0 metre minimum frontage single detached dwellings fronting on Wabbokish Court, as well as the retention of two existing lots fronting on Townline Road, 1 .2 Agent: .. .. - - .. 613 ... REPORT NO.: PD-73-99 PAGE 2 ... 1 .4 Area: 4670 m2 ... 2. LOCA liON ... 2.1 The subject lands are located in Part Lot 35, Concession 2, former Township c& Darlington (see Attachment No. 1). The lands are on the north east corner (jfij Townline Road and Wabbokish Court and include the rear of the properties at 300 and 315 Townline Road, as well as three blocks from registered Plan of Subdivisio'" 40M-1742 (see Attachment No.2), ... 3. BACKGROUND 3.1 The application for amendment to the Zoning By-law was received on May 2~ 1999. The proponent proposes to rezone the above referenced lands to permit th development of five (5) new 12.0 metre minimum frontage lots fronting on tht north side of Wabbokish Court, while retaining the two existing residences at 30 and 315 Townline Road on remaining lot areas. ... .... 3.2 Through the development of Wabbokish Court service stubs were constructed in thE road allowance allowing for four of the proposed lots to develop in the future, ... 4. EXISTING AND SURROUND USES - 4,1 Existing Uses: rear yards of existing residential lots ... 4.2 Surrounding Uses: East existing residential fronting on Wabbokish Court and Lawson Road ... West - Townline Road and existing residential in Oshawa IIIIli South - existing residential fronting on Wabbokish Court and Townline Road l1li North - existing residential fronting on Townline Road IIIIli 6]4 III .. REPORT NO.: PD-73-99 PAGE 3 .. - 5. OFFICIAL PLAN POLICIES 5,1 Within the Durham Regional Official Plan the subject property is designated "Living Area". The predominant use of land within this designation shall be for housing purposes. The Transportation Schedule of the Durham Plan, identifies Townline Road as a Type liB" arterial road. Private access points shall generally be located a minimum of 80 metres apart. No new access to Townline Road is proposed through the approval of these appl ications. .. - - - 5.2 Within the Clarington Official Plan the subject lands are predominantly designated Urban Residential. The property is located within the Worden Neighbourhood of the Courtice Urban Area. The predominant use of land within the Urban Residential designation shall be for housing purposes, The Transportation Schedule of the Clarington Plan, identifies Townline Road as a Type "B" arterial road. Similar to the Regional Plan, the Clarington Official Plan allows private access to Type B arterial roads every 80 metres. .. - - .. 6. ZONING BY-LAW PROVISIONS 6,1 The subject property is currently zoned "Agricultural (A)". Said zone would not permit the development of lots based on 12,0 metre frontages hence the need for the rezoning, The proposed 12.0 metre minimum frontage lots would be similar to those previously approved through the Wabbokish Court and Sheco Court subdivision, - - .. 7. .. 7,1 .. - AGENCY COMMENTS In accordance with departmental procedures, the application was circulated to a limited number of agencies and departments to obtain their comments. As of the writing of this report comments remain outstanding from the majority of the agencies, - .. 615 .. REPORT NO.: PD-73-99 PAGE 4 IlIlI 7.2 Ontario Hydro and the Separate School Board have both advised they have n(Jllll objection to the application as filed. .. 8. PUBLIC MEETING 8.1 Public Notice was given by mail to each landowner within 120 metres of th~ subject site and a Public Notice sign was installed on the lands. As of tlh( preparation of this report, staff have received one call with respect to tlh~ application. No objections to the proposal have been raised at this time. - 9. STAFF COMMENTS 9.1 The applicant is proposing to rezone three parcels of land located on the north ea.st' corner of Townline Road and Wabbokish Court to permit the development of five new single detached dwelling lots fronting on Wabbokish Court and recognize the-' existing residences fronting on Townline Road. - 9.2 Wabbokish Court was constructed in late 1993, Prior to approval of the plan c .. subdivision for the cul-de-sac, a concept plan illustrating how adjacent lands could be developed was considered. Development of the rear yard portion of 309 anI .. 315 Townline Road as residential lots fronting on Wabbokish Court was part of the development concept. .. 9.3 Should the rezoning application be successfully, land severance approval I - required from the Durham Land Division Committee for the creation of the proposed lots. .. 10. 10.1 CONCLUSION ... The purpose of this report is to facilitate the Public Meeting as required by the Planing Act, to provide Committee and Council with some background on t~ application submitted and for staff to indicate issues or areas of concern regarding llIIII ~ 616 IIIlIi .. REPORT NO.: PD-73-99 PAGE 5 .. - the subject application. It is recommended the application be referred back to staff for further processing and subsequent report upon receipt of all outstanding comments and resolution of any issues and required revisions. - - .. Respectfully submitted, Reviewed by, - o v~fLQ_-tcQ Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer. - D i . Crome, M.C.I.P., R,P.P. Director of Planning & Development ... Cp* DC*df 23 June 1999 - Attachment No.1 - Key Map Attachment No.2 - Proposed Lot Pattern ... Interested parties to be notified of Council and Committee's decision: ... - Joseph Carrol 18 Wabbokish Court COURTICE, Ontario L 1E 2X6 ... PHIP Limited 319 College Avenue OSHAWA, Ontario L1 H 7K8 ... ... - .. .. 617 ATTACHMENT .'1 0 ... <( 0 :c a::: I- 0::: W ... 0 0 z () 0 a::: IIIIIiII ~ <( rt') 0 0::: 0 Z -.J 0 ... W 0 Z - en :::i en z ... == W ~ U Z 0 ... U ... _ SUBJECT SITE LOT 35 LOT 34 COURTICE KEY MAP ZBA. 99-018 018 .. ... ... IIIIIiII .. ... ... ... I ! - ... ... ... .. - Il:il ~oc r;; >l')0l8 - - j~ -~ 1'..........1 ..0 - - I \ il , I I I I I I I I I I I ~I I ~ u a: ~:;; I ~~~ r- ~lD N ~~ ~8 - - - - 2~ , '. - ... .. ... J !II ~." - - ... ---!!. 01 . .CO -..." H . cl.' ~l ~ ~ -j "' ! ;; ar "i R ~ .. <In. "J -,DdV:J ~~ 1-. a:: , ~~ "t-ot i' 1-" 0:; ~i i' I-~ a::~ cd 0..' ~~~! - ---~ \ :; ~ l ,~ !S \ -' ~ .~ ~! i::=;;:= ~~.,wt.ont~ Ir----....~~..~Alo ...., told ot oonl lIJi..-OI INW ,., ~ i ..." "'" .." -i u ~~ ~lD ~ a:: , ~~ ~ i ~ -'i -.., [...... ... [I]: ~~ ~~ ... . t:I <I a.. ." .9ttl "-+-- SlUt ! ;- , .... ~ Q: ~ a..~ i : .; ~~ ~~~ "'~i: !~ -' w 0:: ~:::, <I: Q.. ~ Q ... ..ClLcr..u " .... Ih ~. . il8 i:~ a::~ ct' a..t '" MAW..UN .... i_, I-~ a:: ~ ~t ~ I- a:: <t a.. .t.f.'. .. .ClLa:..U fill .."". t- a: ::J o o :c en - Q~ ~o m m <C ~ ~. I- ~ ? 0:: Q ....~ <( oi '" a..t 'l-'-'l8 .... "'0 -Il I! .. .. .OL<<...I " '7 ;;~ >" ~'~ i' I-~ a:: " <t: a..~ .j !~ ~ . ~~ 1-. a::. <t' a..~ "'0 U.L'tl . .O&.~c:..u fill ,.., '-'"' ~ : ; i ~il-i - a:: ~ ~i ,.,\"r, _ is! ~ ~ ~. ~ ., l ~ : . :,,,J i ~ ~~~,A ~ ~'S'! ~ ~! y~ '--) YOrtn:v.l '----i -' w ~ ~~, ;;.. Q.~ ~ ~ - ~ .j ;: - ~ IU~'" 00(0 M.OI:.U..1.l fill ,- " 7-~ :~ "", ur~ OA~ -'2 ~ m Q ATTACHMENT '2 , '1" ..e -, ex) .... o I 0) 0) <( m IN I I I I l- II ~JI ~~ II "" 1 I, ~ j !I I I' II II '1" I '" '" o m CO <[ ~ "J', '" ff , :!' ;e Z <l -' Q c.. w a: w >- of. 13 w n:. :~II :5~. -l' ID nt. __IL. ..." l:*)OJltI .; 'i ! tIOi9NI~'l1) TOWNLINE ROAD NORTH - j<) - .. ~ lll'dI)INn~ 3Hl ONV VN!VH';(1 ]Hl N33",138 )Jr~VM,:lllv jO 1,11) D 9 \ltr(..jl ON: PO-74 -99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON - - - Meeting: General Purpose and Administration Committee - Date: Monday, July 5, 1999 Report #: PD-74-99 - Subject: REPORT PUBLIC MEETING File# Res. # File #: DEV 98-054; PLN 23.14 By-law # PARKING IN RESIDENTIAL AREAS FILE NO.: DEV 98-054; PLN 23.14 Recommendations: - .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PD-74-99 be received; THAT the application to amend Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, as amended, to implement the recommendations contained within the Executive Summary to Staff Report PD-36-99, as illustrated in the Draft By-law Amendments - Attachment No,' s 1,2,3 and 4 attached hereto be referred back to staff for further processing and preparation of a subsequent report; 2. - - THAT the Durham Region Planning Department, Oshawa-Durham Home Builders Association, The Urban Development Institute, any interested parties listed in this report and any delegations be advised of Council's decision. - 3. - 1. APPLICATION DETAILS 1.1 Applicant: Municipality of Clarington 1.2 Application: to amend the general provisions of By-law 84-63 to: - - - i i) - i i i) - - - i) require, with the exception of townhouse units, a minimum of two (2) outdoor parking spaces for all single detached and semi-detached dwelling units. This provision would apply to all lots registered after January 1, 2000, require all single detached, semi-detached and townhouse garages to have a minimum inside dimension of 18.58 m2 (200 sq.ft.) and a minimum width of 3.0 metres. This provision would apply to all lots registered after January 1, 2000, permit a reduction in the front yard setback for: a) single detached and semi-detached dwelling unit from 6.0 metres to 4.5 metres; and 620 REPORT PD-74-99 PAGE 2 -- ... iv) permit an increase in the lot coverage for single detached dwelling units from 40% to 45%; v) require that any attached garage for single detached or semi.... detached dwelling units can only extend a maximum of 3.0 metres in front of the dwelling unit; and ... vi) require that any attached garage for townhouse units can onlf extend a maximum of 2.0 metres in front of the dwelling unit. 1,3 Applicable Area: All new residential development areas within the Municipality c .. .. Clarington ... 2. 2.1 BACKGROUND On April 19, 1999 Staff Report PD-36-99 was submitted for Committee anI ... Council's consideration at the request of Council in light of concerns that had been received by the Municipality in connection with the lack of on-street parking in m~\.. residential subdivisions. ... 2.2 Council endorsed a number of recommendations contained within the Executiv'" Summary attached to Staff Report PD-36-99 and authorized staff to take th~ appropriate action necessary to implement each. ... 2.3 The purpose of this report is to implement the recommendation to improve Ie ... layout possibilities within draft plans of subdivision through a number of changes to the Municipality's Zoning By-law. The specific changes are highlighted withi ... Paragraph 1.2 of this report and discussed further within Paragraph 4 of this report. 3. PUBLIC NOTICE AND SUBMISSIONS ... 3.1 As the proposed amendment would be applicable to the Municipality at largE.. notice of the Public Meeting was placed in the local newspapers serving the Municipality pursuant to the requirements of the Planning Act. .. .. 621 .. - REPORT PD-74-99 PAGE 3 - 3,2 In addition to the newspaper advertisement, by correspondence, the Oshawa- Durham Home Builders Association, The Urban Development Institute, and any delegations that addressed Committee and Council when Staff Report PD-36-99 was considered were notified of the upcoming public meeting scheduled for July 5, 1999 as well as being provided with a draft copy of the proposed by-law amendments for their review and information, - - - 3.3 As of the writing of this report, one inquiry has been received. This individual wished clarification as to the content of the draft by-law amendments and the extent it would effect his property. - - - 4. PROPOSED BY-LAW AMENDMENTS 4.1 The proposed changes as noted in paragraph 1.2 of this report have been drafted into four (4) separate by-law amendments. - - 4.2 The first amendment (Attachment No, 1) incorporates a definition for "Outdoor Parking Space" and identifies where such a parking space may be provided. Staff have incorporated within the proposed amendment a stipulation that where the two outdoor spaces are provided side by side, the minimum width of the two spaces can be reduced to 4,6 metres provided that the minimum landscaped open space within the front yard is at least 30 percent. This is to ensure that a landscaped area remains a viable component within the front yard of any residential property. - - - - .. The proposed amendment also stipulates that the provision of two outdoor parking spaces applies to all lots registered after January 1, 2000. This "transition period" as noted in Staff Report PD-36-99 would provide for all draft plans of subdivision that are currently proceeding to registration this building season or previously registered to be exempt from this requirement. Notwithstanding the transition period proposed, the Building Industry could provide the two outdoor spaces. - - .. .. 622 REPORT PD-74-99 PAGE 4 .. 4.3 The second by-law amendment (Attachment No.2) amends the definition of t!fIi private garage or carport by incorporating a minimum size and width (18.58 m? (200 sq. ft) and 3,0 metres (9,8 ft.)) for a single detached, semi-detached 01' townhouse dwelling unit. The "transition period" would also apply to thi .. amendment. .. 4.4 The last two amendments (Attachments 3 and 4) make the necessary changes to the individual residential zoning categories within By-law 84-63 to reduce the front yarl .. setback for single detached, semi-detached and townhouse units, increase the lot coverage for single detached dwelling units and limit the distance that a privat i .. garage or carport may extend beyond the front of each dwelling type. .. 5. STAFF COMMENTS 5.1 Two proposed amendments that were included within the list of recommendation.. in Staff Report PD-36-99 involved the minimum lot size permissible for townhouse>. dwelling units as follows: ... · where the lot is accessed by a rear lane, the minimum width of all futlJr.... townhouse lots at 6.0 metres. · the minimum width for all future street townhouse lots would be increased fm~ 6.0 metres to 7 metres within all future draft plans of subdivision. 5.2 .... These two recommendations were not incorporated within the context of the draft amendments that are subject to this public meeting. It is staff's intention t ... implement Council's direction in any future rezoning of townhouse lots proposed within any future draft plans of subdivision comply, .. 5.3 As the purpose of this report is to satisfy the requirements of the Public Meetir.. process under the Planning Act, it is respectfully requested that this report bp referred back to staff for further processing and the preparation of a subseque. report. .. 623 .. - REPORT PD-74-99 PAGE 5 - Respectfully submitted, Reviewed by, ... - d V C<.-eY - L:C~ Franklin Wu, M.C.I.P., R.P,P., Chief Administrative Officer - Da I . Crome, M.C.I.P., R.P,P. Director of Planning & Development LDT*DJC*cc - June 25, 1999 - Attachment No, 1 - Proposed by-law amendment - Outdoor spaces Attachment No.2 - Proposed by-law amendment - Private garage or carport Attachment No, 3 - Proposed by-law amendment - Yard regulations, Singles, Semis Attachment No.4 - Proposed by-law amendment - Yard regulations - Townhouses - Interested parties to be notified of Council and Committee's decision: - - Mr, Kelvin Whalen Urban Development Institute King Street Postal Outlet 1100 Eglinton Avenue East TORONTO, Ontario M3C 1 H8 18T-89037 Landcrest Development Management Inc. 63;3 Edgeley Boulevard Unit 3 Concord, Ontario L4K 4H6 - ... Richard Tranquada Oshawa and District Homebuilders Durham Region Area P.O. Box 26064 206 King Street East OSHAWA, Ontario LlH lCO 18T-93008 970973 Ontario Limited 82 Beechwood Avenue North York, Ontario M2L 1J5 - - 18T-87089 & 18T-87087 Holloway Holdings 1 77 Nonquon Road 20th. Floor Oshawa, Ontario L 1 G 3S2 18T-91005 W, D. Manson W.D.M. Consultants 20 Clematis Road Willowdale, Ontario M2N 4X2 - - 18T-89021 Scugog Developments I nc, 23 Wingate Crescent Richmond Hill, Ontario L4B 3J3 18T-89064 & 18T-95005 Schickedanz Developments Ltd, 3311 Bayview Ave., Suite 105 Willowdale, Ontario M2K lG4 - .. .. 624 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 99- ATTACHMENT' 1 ... .. being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle. ... WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle in light of the recommendations contained within Staff Report PD-36-99 dealing with parking in residential areas in the Municipality. IIlIII IIlIII NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: .. 1. Section 2 entitled DEFINITION is hereby amended by adding the following new definition "PARKING SPACE OUTDOOR", immediately following the definition of "PARKING SPACE". ... ... "PARKING SPACE, OUTDOOR shall mean a parking space excluding a private garage or carport". 2. Section 3.15(a)is hereby amended by deleting the last sentence and replacing it with the following: .. "For the purpose of this By-law parking spaces shall be provided in accordance with the following: ... i) ii) iii) Each parking space shall be a minimum of 5.7 m by 2.75 m; Where the two outdoor parking spaces for single detached, semi-detached and/or townhouse units are provided side by side the combined minimum width of the two spaces may be reduced to 4.6 m provided that the minimum landscaped open space within the front yard is 30 percent; Each aisle shall be a minimum width of 6.0 m for two-way traffic and 4.5 m for one-way traffic; and Notwithstanding the foregoing, where parking spcace are provided to be located in a location other than on the same lot as the use requiring such spaces, they shall be located not more than 150 metres from the same lot, and shall be located within the same zone as the said lot. .. ... iv) .. 3. The PARKING SPACE REQUIREMENT TABLE within Section 3.15 is hereby amended by adding a new subsection vi) as follows and renumbering the remaining subsections accordingly: ... vi) Single detached dwelling and vii) Semi-detached dwelling .. 2 outdoor parking spaces per dwelling. This provision shall apply to all lots registered after January 1, 2000. .. 2. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. ... III OL] IIIIIiII .. - 2 - - BY-LAW read a first time this day of 1999 - BY-LAW read a second time this day of 1999 - BY-LAW read a third time and finally passed this day of 1999 - - MAYOR - CLERK - - - - - - - - - - - .... , / OLO THE CORPORATiON OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 99- ATTACHMENT' 2 ... being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle. - ... WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle in light of the recommendations contained within Staff Report PD-36-99 dealing with parking in residential areas in the Municipality. IIlIII ... NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: ... 1. Section 3.15 is hereby amended by adding a new subsection (b) as follows and renumbering the remaining subsections accordingly: ... "3.15 (b) PRIVATE GARAGE OR CARPORT Where a private garage or carport provides one of the required parking spaces for a single detached, semi-detached or townhouse dwelling unit, the minimum area inside the private garage or carport shall be 18.58 m2 and the minimum width shall be 3.0 m. This provision shall apply to all lots registreed after January 1, 2000." ... ... 2. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. .. IIIIIiII BY-LAW read a first time this day of 1999 BY-LAW read a second time this day of .. 1999 BY-LAW read a third time and finally passed this day of 1999 ... ... MAYOR - .. CLERK .. .. 027 .. .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 99- ATIACHMENT # 3 - - being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle. - WHEREAS the Council of the Corporation of the Municipality of C1arington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle in light of the recommendations contained within Staff Report PD-36-99 dealing with parking in residential areas in the Municipality. - - NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: - 1. Section 12.2.\(d)(1) is hereby amended by deleting the reference to "6.0 metres" and replacing it with: "6.0 metres to private garage or carport and 4.5 metre to dwelling". - 2. Section 12.2 (f)(i) is hereby amended by deleting the reference to "40 percent" and replacing it with "45 percent" - 3. Section 12.2(i) is amended by adding a new subsection (ii) as follows: "ii) Private garages or carports may extend a maximum of 3.0 metres in front of the dwelling unit." - - 4. Section 13.2 (c)(i) is hereby amended by deleting the reference to "6.0 metres" and replacing it with "6.0 metres to private garage or carport and 4.5 metre to dwelling". 5. Section 13.2 (e) is hereby amended by deleting the reference to "40 percent" and replacing it with "45 percent" - 6. Section 13.2 is hereby amended by adding a new subsection 13.2 (h) as follows: "h. Special Yard Regulations Private garages or carports may extend a maximum of 3.0 metres in front of the dwelling unit." - - 2. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. - BY-LAW read a first time this day of BY-LAW read a second time this day of BY-LAW read a third time and finally passed this 1999 1999 - day of 1999 - MAYOR - CLERK .. 023 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 99- ATTACHMENT' 4 ... ... being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle. .. WHEREAS the Council of the Corporation of the Municipality of C1arington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle in light of the recommendations contained within Staff Report PD-36-99 dealing with parking in residential areas in the Municipality. ... III NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: .. ... 1. Section 14.3 (cHi) is hereby amended by deleting the reference to #6.0 metres" and replacing it with #6.0 metres to private garage or carport and 3.0 metre to dwelling". ... 2. Section 14.2 is hereby amended by adding a new subsection 14.2 (h) as follows: Mh. Special Yard Regulations Private garages or carports may extend a maximum of 2.0 metres in front of the dwelling unit." ... 3. Section 14.4 (cHi) is hereby amended by deleting the reference to #6.0 metres" and replacing it with #6.0 metres to private garage or carport and 3.0 metre to dwelling". ... 4. Section 14.4 is hereby amended by adding a new subsection 14.4 (h) as follows: ... #h. Special Yard Regulations Private garages or carports may extend a maximum of 2.0 metres in front of the dwelling unit." ... 5. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. - ... BY-LAW read a first time this day of 1999 BY-LAW read a second time this ... day of 1999 BY-LAW read a third time and finally passed this day of 1999 .. .. MAYOR III 629 CLERK .. ON: PO-75-99 .. - Meeting: - - Report #: - Subject: - - - - - 3. .. 4, - 5. .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Date: Monday, July 5, 1999 Res. # PD-75-99 File #: ZBA 99-024 By-law # APPLICATION FOR REMOVAL OF HOLDING (H) SYMBOL APPLICANT: ROBERT DERECH ON BEHALF OF BAYWOOD HOMES PART LOT 10, CONCESSION 2, FORMER TOWN OF BOWMANVILLE FI LE NO.: ZBA 99-024 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-75-99 be received; 2. THAT Rezoning Application ZBA 99-024 submitted by Robert Derech on behalf of Baywood Homes requesting removal of the "Holding (H)" symbol from the subject lands be APPROVED; THAT the amending By-law, attached hereto, be forwarded to Council for Approval; THAT a copy of this report and the amending by-law be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in this report and any delegations be advised of Council's decision. - - .. - .. .. 1. APPLICATION DETAILS 1.1 Applicant: Baywood Homes 1.2 Owner: Robert Derech 1.3 Rezoning: 1.4 Location: Removal of "Holding (H)" symbol Part Lot 10, Concession 2, Bowmanville 630 REPORT PD-75-99 PAGE 2 .. 2. 2,1 2.2 3. 3,1 4. 4.1 .. BACKGROUND .. On June 10, 1999 an application was received by the Municipality of Claringtor Planning and Development Department requesting removal of the "Holding (1-1)"" provision from the lands associated with site plan application SPA 99-018. Thi~ IIlIII property is part of a plan of subdivision (18T-87057) and is to be the site of thl~ir sales office. Attachment No, 1 shows both the location of the area subject to thE IIIIIiII removal of Holding and the location of the balance of the lands to be residentially developed through the plan of subdivision, ... Prior to the issuance of a building permit, a site plan will be approved illustratinl... the location of the sales office, the associated parking facilities and landscaping features. .", COMMENTS .. The provisions of the By-law allows for the removal of the "Holding (H)" symbol b" By-law upon Council being satisfied that the uses to be permitted will be adequatel" serviced, have appropriate access and will be used for purposes intended by the B~ law. The applicant is currently in the process of fulfilling the conditions of site plan- approval. A building permit will not be issued until all conditions are fulfilled. ... RECOMMENDATIONS .", In consideration of the comments noted above, Staff recommend the removal of the "Holding (H)" symbol as shown on the attached by-law and schedule. ... .", .", IIIIIiII 631 .. - REPORT PD-75-99 PAGE 3 - Respectfully submitted, Reviewed by, - - o 0-t:h-e2 ~ 6.~ Franklin Wu, M.C.I.P" R.P,P., Chief Administrative Officer - Da i J. Crome, M,C.I.P., R.P,P. Director of Planning & Development IL *DJC*cc - June 23, 1999 - Attachment No, 1 Attachment No.2 Key Map By-law - Interested parties to be notified of Council and Committee's decision: - Robert Derech Baywood Homes 250 Rimrock Road North York, Ontario M3J 3A6 - - - - .. - - - - - 632 ATTACHMENT NO.1 IIlIII _ SUBJECT SITE _ OTHER LANDS OWNED BY APPLICANT ... .. LOT 11 LOT 10 LOT 9 ~ \lT1T ::CJ \..> ~~ ~\rT I- ~ H~ gE L- ~ %$ ~L _;; I J~ ~~@~I"'~~- ~ iJ I~ =:?= I II II II I ~ H 0 V =~ I II II IT T" H b -? ~ ;X~ =- / l I I Ilj I I -= :~ . m~~':~~ ~' ~ /~"- z ]~E~ rn~ x '~''',l. ~ ~ 0:: tl/ r1: F ~ ~,~ en CJ) I- I J.r1,- ~, Z ~ · P== ~/ ~ 0:: "-J HI l'Ui - ~/~sj~ ~ ~ H It.~~ I- ~~, ::,',',:llli () ~\ '\IIT ~~ ~m ~II[ C::i>/ /~ \ I I -~ aJD 1=:- t=~ '- /? ~) II II I ~= ==- t- A /' ~ L t= = t=t= ==l= R II I I III c~ I ~= ~g ffiffi ~E ~ ~ >- ~ f t=- '-1= -J-- IL - ,/ (!{'G' 1-::::::: '-"- I-- =l- ~- T rr H1jR'i"~ 11rnlllllll'm~1T I @::: ~ r II C::rUtEEEJt:t::J t1Tmlllllllllllllllll _ .. .. ... ~ .. .. C\I ... IIlIII .. .. ... .... ... ... I I I I >-HI' ~ I I I I I I ) ( cdNCE~Slbt.i ISmET I I I I G- I II I I ... BOWMANVILLE KEY MAP ZBA. 99-024 .. b33 IllIllil - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 99- ATTACHMENT NO.2 - being J By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle. - - WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle to implement ZBA 99-024. .. - NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enads as follows: 1, Schedule "3" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Holding-Urban Residential Type Two ((H)R2)" to "Urban Residential Type Two (R2)" as illustrated on the attached Schedule "A" hereto. - .. 2, Schedule "A" attached hereto shall form part of this By-law. .. 3, This By-law shall come into effed on the date of the passing hereof, subjed to the provisions of Sections 34 and 36 of the Planning Ad. - .. BY-LAW read a first time this day of 1999. .. BY-LAW read a second time this day of 1999. - BY-LAW read a third time and finally passed this day of 1999, - .. MAYOR - - CLERK .. .. 034 ... This is Schedule"A" to By-law 9~ ' , passed this day of , 1999 A.D. ... LOT 10 , CONCESSION 2 ... N71.48'OO"E 45.72 co co ... ~ 0) 0) N N '<t '<t ~ ... ~ ~ lIIIIIi ~ ~ ~ 0 0 U') U') ~ ..- ..- IIlIII 0 0 ~ 10 10 'I ..- ..- z z ... N,W. Angle of Port 1, 40R13953 - ~ ZONING CHANGE FROM tt (H)R2" TO " R2" ... o 10 20m I 10m 5 0 - Moyor Clerk LOT 10 ., ... ... .. - BOWMANVILLE IIlIII .. , ~ ~ OJ~ ... ON: PO-76-99 .. .. Meeting: .. Date: .. Report #: Subject: - .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Monday, July 5, 1999 Res. # PD-76-99 FILE #: ZBA 99-015 By-law # REZONING APPLICATION APPLICANT: GREEN-MARTIN PROPERTIES LTD. PART LOT 17, CONCESSIONS 1 & 2, FORMER TWP. OF DARLINGTON 2310 HIGHWAY 2, BOWMANVILLE FILE: ZBA 99-015 .. Recommendations: .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. .. 2. .. 3. .. 4. .. THAT Report PD-76-99 be received; THAT the Amendment to Zoning By-law 84-63, as per Attachment No. 3 to this Report, to permit the continued use of the subject property for a Golf Driving Range on a temporary basis for a period of up to three years, be APPROVED; THAT a copy of this Report and Council's decision be forwarded to the Region of Durham Planning Department; and THAT the interested parties listed in this report and any delegation be advised of Council's decision. .. APPLICATION DETAILS .. .. .. - - - 1. 1.1 Owners: Green-Martin Properties Ltd. (same as owners) from "Agricultural (A)" (north portion) and "Highway Commercial (C-8)" (south portion) to "Agricultural Exception (A-61)" to permit the continued use of a golf driving range on a temporary basis for a period of up to three (3) years. 1.2 Agent: 1,3 Zoning: 1 .4 Area: 7,1 hectares (17,5 acres) subject to rezoning, within a 36 hectare (89 acre) property. . - ( 650 .. REPORT NO.: PD-76-99 PAGE 2 ... 1.5 2. 2.1 2.2 Location: The subject lands are located north of Highway 2 and a short ... distance west of Green Road. The municipal street address is 2310 Highway 2, Bowmanville, The lands are located in Part... Lot 17, Concessions 1 and 2, former Township of Darlington (see Attachment No, 1). .... BACKGROUND ... On April 12, 1999, the Planning and Development Department received ar application to amend Zoning By-law 84-63 in order to permit the continued use of ~ golf driving range on a temporary basis for a period of up to three (3) years. Th previous temporary use by-law expired on December 12, 1998. This application i~ for a new temporary use by-law that would permit the continuation of the us' allowed under the previous temporary use by-law, ... A Public Meeting for the rezoning application was held on June 7, 1999. The agenf for the property owners, Mr, Kelvin Whalen, spoke, saying he concurred with th ... staff report. ... 3. EXISTING AND SURROUNDING USES 3.1 The site is currently being used as a golf driving range on a temporary basis. 3,2 .... The surrounding land uses are as follows: North - Agricultural and Vacant South - Urban Residential, including single detached, semi/link and street 0IIIli townhouse dwellings; Rural Residential and Agricultural Rural Residential and Hamlet Residential ... East West - ... ... ... 637 .. - .. REPORT NO.: PD-76-99 PAGE 3 4. OFFICIAL PLAN CONFORMITY 4.1 Within the Durham Regional Official Plan, the subject property is designated as Living Area within the Bowmanville Urban Area. In the above Plan "certain public and recreational uses which are compatible with their surroundings" may be permitted in Living Areas. The driving range is only a temporary use and will not preclude the future development of more typical Living Area uses such as housing. The application conforms, 4.2 Within the Clarington Official Plan, the subject property is designated as Urban Residential and Highway Commercial subject to rezoning, Special Policy Area H, In the north portion of the area subject to rezoning, there is a neighbourhood park symbol. The temporary nature of the driving range ensures that all of the above policies and uses can be implemented in the future. The application conforms. - .. .. .. ,. .. .. - 5. ZONING BY-LAW COMPLIANCE 5,1 Within Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, the subject property is zoned in part (north portion): "Agricultural (A)" and in part (south portion): "Highway Commercial (C-8)", The application does not conform, hence this rezoning application, .. - - 6. 6.1 .. .. - - - - AGENCY COMMENTS The rezoning application was circulated to various agencies and other departments by the Planning and Development Department. The Clarington Public Works Department, Engineering Division, the Regional Health Department and Ontario Hydro had no objection and the Clarington Fire Department had no fire safety concerns. The Regional Planning Department has stated the proposal would appear to be permitted by the policies of the Durham Plan and that the application, in light of delegated provincial plan review responsibilities transferred to date is acceptable in that no provincial interests would appear to be affected. 638 ... REPORT NO.: PD-76-99 PAGE 4 IIIIIIi 7. STAFF COMMENTS IIIIIIi 7.1 The temporary nature of the driving range ensures that all of the above policies anr uses can be implemented in the future. IIIIIIi 7.2 It is noted that the site plan agreement, approved under the previous Temporar1 Use By-law, remains in effect. .. 8. CONCLUSION 8.1 In consideration of the receipt of all agency comments, the fact that no objections c:Jr concerns have been raised by surrounding residents, and the temporary nature ( - the application, Staff recommend that the rezoning application to rezone the subject' lands from "Agricultural (A)" and "Highway Commercial (C-8)" to "Agriculture Exception (A-61)" to permit the continued use of the subject property for a Gorr Driving Range on a temporary basis for a period of up to three (3) years b APPROVED, IIIIIIi IIIIIIi ... Respectfully submitted, Reviewed by, ... oV'~-=~~ Davi Crome, M,C.I.P., R.P,P. Director of Planning & Development Franklin Wu, M.C.I.P., R.P.P, Chief Administrative Officer. ... BR*L T*DC*df 16 June 1999 - Attachment No. 1 - Site Location Key Map Attachment No.2 - Site Plan Attachment No, 3 - Zoning By-law Amendment alii alii ... 639 ... .. REPORT NO.: PD-76-99 PAGE 5 .. .. Interested parties to be notified of Council and Committee's decision: .. Mr. Kelvin Whalen, P. Eng. Vice-President, Land Development The Kaitlin Group Ltd. 1029 McNicoll Avenue SCARBOROUGH, Ontario M1W 3W6 .. .. .. .. - .. .. - - - - .. .. .. - 640 ATTACHMENT'1 .. . SUBJECT SITE f'0~""0;0~ OTHER LANDS OWNED BY APPLICANT LOT 17 LOT 16 LOT 15 '~. o '~ BOWMANVILLE KEY MAP .. .. .. ~ ... ... ..... It) ~ ... C\I Z o - Cf) Cf) W () Z o () .. ~ o " w a::: .. ... -~'''--\ \~ -'-.. .. .. ... ~ .. . Z o () ... o l /~ // /, '/ J x._// /x // ... ... ZBA. 99-015 .. 041 .. ATTACHMENT' 2 .. '. ~ A.OAIC1,.i. '1'uRt.: .. .. .. .. I.."'.,...., .....,":'.~. ~ ~/~ / '. ~,~. \ , , ) ORC>-<AAO .. ". '" ~'(,~_._~-.~ ,"\ \ IIOeT. """'''L--... \ ~JC.T....o rv-c, c ~ , ~0iCN"""'" ,,'\ "' - . '- WHE:AT "EI..O E~~~-.-.... T1U:....... ,., O<':".=... ___..::c. ~ ............, . ~,~,.. ..., K cu.'r~~~.) ~"T~~~~~..<o .:~.._ " -e... ..""" ............ .. '(.' . .""" ~l:, ._, .... \~ .... ,', y I I ". ~ i , :-.:.:? ::. :": "') ".' ..... C' I \ _/ .. .. .....", f / I / , - I \ 1 ;' -' .. "' - ... .. - .. - .. ~'-'-E ~ST~ OEVE RAl-.C.e; F" o=tJvr-...o co... SITE. PO_AN .ION OET"'';.T. .. .. '} 04L THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 99- ATTACHMENT' 3 III being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle .. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle to implement ZBA 99-015; .. .. NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: ... 1. Section 6.4 "SPECIAl EXCEPTIONS - AGRICULTURAL (A) ZONE" is hereby amended by adding thereto, the following new Special Exception 6.4.61 as follows: III "6.4.61 AGRICULTURAL EXCEPTION (A-61) ZONE" .. Notwithstanding Section 6.1 and 6.3, those lands zoned A-61 on the Schedules to this By-law shall be used for a golf driving range. For the purposes of this section, a Golf Driving Range is defined as a public or private area operated for the purpose of developing golfing techniques but excludes golf courses. .. Pursuant to the requirements of Section 39 of the Planning Act, 1990, this use may be permitted for a period of three (3) years, ending July 5th, 2002, subject to the following zone regulations: .. ... a) lot Area (minimum) 7 ha 2. Schedule "3" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: ... . "Agricultural (A)" and "Highway Commercial (C-8)" to "Agricultural Exception (A- 61)" as illustrated on the attached Schedule "A" hereto. .. 3. Schedule" A" attached hereto shall form part of this By-law. - 4. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Sections 34 and 39 of the Planning Act. IIIIlIi BY-lAW read a first time this day of .... 1999. BY-lAW read a second time this day of 1999. BY-LAW read a third time and finally passed this .. day of 1999. IIIIIiII MAYOR IIIIlIi CLERK 043 III .. - This is Schedule"A" to By-law 99- , passed this day of , 1999 A.D. .. LOT 18 LOT 17 N73'32'OO"E 218.072 - co to r-- U1 ~co o .;:: T U1 r-... ~ Zo o co U1 T 1 ~ r-- U1 r-... Z N Z o (jj U) w o z o o .. ~ . o - .. N 18'07'20"W 30.262 .. -'SpQ ~~r N80'26'OS"W 121.S31 ~ ~ I N79'32'SO"W 71.208 ~ I / N8S'27'18"W 27.703 ~ '1/ N88'4S'47"W 37.399---1 _ ZONING CHANGE FROM "A" TO "A-61" ~ ZONING CHANGE FROM "(H)C8" TO "A-61" ,.. - . Z o o - .. Moyor Clerk .. LOT 1 7 LOT 1 6 LOT 1 5 - BOWMANVILLE N Z o Vi U') UJ (J Z o (J - - f_ - - z o (J t .. b44 ON: PO-77-99 - - .. Meeti ng: Date: .. Report #: - Subject: - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Monday, July 5, 1999 Res. # PD-77-99 FILE #: DEV 97-047 By-law # APPLICATION FOR REMOVAL OF HOLDING BARRY BRYAN ASSOCIATES (1991) LIMITED ON BEHALF OF FAITH UNITED CHURCH PART LOT 28, CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON FILE: DEV 97-047; X-REF: SPA 99-019 AND COPA 97-009 - Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 2. - - 3, 4, - 5. - 1. THAT Report PD-77-99 be received; THAT the rezoning application DEV 97-047 submitted by Barry Bryan Associates (1991) Ltd. on behalf of Faith United Church requesting removal of the "Holding (H)" symbol from the subject lands be APPROVED; THAT the amending By-law attached hereto be forwarded to Council for approval; THAT a copy of this report and the amending By-law be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in this report and any delegations be advised of Council's decision. - 1. APPLICATION DET AI LS 1.1 Applicant: Faith United Church - Barry Bryan Associates (1991) Limited 1.2 Agent: 1.3 Rezoning: Removal of "Holding (H)" symbol - 1.4 Location: Part Lot 28, Concession 3, Darlington 1778 Nash Road, Courtice (Attachment No.1) .. .. .. 645 ... REPORT NO.: PD-77-99 PAGE 2 ... 2. 2.1 2.2 3. 3,1 BACKGROUND ... On March 31, 1999, an application was received by the Municipality of Clarington Planning and Development Department for site plan approval for a 1061 squarelllll metre (11,420 sq, ft.) church facility at 1778 Nash Road, Courtice. ... In August of 1997 the applicant filed applications for Official Plan Amendment (COPA 97-009) and zoning amendment (DEV 97-047) to permit the site to b~ developed for a church facility, Both applications were approved by Councilor December 15, 1997. The area of the property to be developed for a church wa~ rezoned from Agricultural to Urban Residential Type One, and was identified with c Holding symbol. ... COMMENTS The property currently contains three zones. There is a tributary of the Black Cree~ running southwest to northeast through the lot which is zoned "Environmentar Protection (EP)". The area north of this EP area is zoned "Agricultural (A)", as is c small portion of the property immediately south of the EP zoning on the east end or the property. The balance of the lands are zoned "(Holding) Urban Residentia ... Type One ((H)R 1) (Attachment No, 2). The provisions of By-law 84-63 allow for the removal of the "Holding (H)" symbol by By-law upon Council being satisfied tha - the uses to be permitted will be adequately serviced, have appropriate access, and will be used for purposes intended by By-law. ... ... 3,2 The church building will be located entirely within the R 1 portion of the property, - The applicant is proposing to develop the site in two phases. The second phase will contain a portion of a parking area which would be located on lands zoned EP. l1li These lands are within the floodlines of a shallow intermittent tributary. The EP zoning permits parking facilities upon the applicant obtaining the approval of th... Conservation Authority having jurisdiction. The applicant has discussed this issue IIIIIiII 646 .... .. .. REPORT NO.: PD-77-99 PAGE 3 .. - 3.3 .. - .. with the Authority and will fulfil their conditions at the time the second phase is developed. Both phases of the development are depicted on Attachment No, 2. Staff are currently in the process of preparing the conditions of site plan approval. The site plan agreement will ensure that the property will be developed with appropriate servicing and suitable access, that the transfer of open space lands and the payment of any monies due will be made, and that the conditions of all agencies and departments will be fulfilled. 3.4 The applicant wishes to commence construction of the church some time this summer. It is anticipated that the site plan agreement will be completed and registered during the summer season, A building permit will not be issued for this property until all conditions contained in the site plan agreement have been satisfied, - - .. - 4. 4.1 - .. - - .. - - - RECOMMENDATION Given Council's recess and in consideration of the comments noted above, Staff would recommend the removal of the Holding symbol as shown on the attached By-law and schedule, 647 .. REPORT NO.: PD-77-99 PAGE 4 .. .... Respectfully submitted, Reviewed by, .. d'v~~~(' Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer. .. Da d. rome, M.C.I.P., R.P.P. Direct r of Planning & Development ID*L T*DC*df 18 June 1999 .. Attachment No. 1 - Key Map Attachment No.2 - Proposed Site Plan Attachment No.3 - Proposed Zoning By-law ... ... Interested parties to be notified of Council and Committee's decision: Arnold Mostert Barry Bryan Associates (1991) Ltd. 11 Stanley Court WHITBY, Ontario L1 N 8P9 .... .... Mark Roper Faith United Church 1 778 Nash Road COURTICE, Ontario L1 E 2L9 ... .. ... Rev. Dick Prince Faith United Church 1 778 Nash Road COURTICE, Ontario L1 E 2L9 - .. ... .. 648 ... - - _ SUBJECT SITE - LOT 28 LOT 27 - ATTACHMENT NO.1 - ~ - Z 0 - - en en w u - z 0 u - - - N - Z ~ 0 - - u en 0 en u w z U - <( :c Z 0 I u - - I - COURTICE ! KEY MAP DEV. 97-047 - -' b41 ~ .... oeo< NIl OOFI' au. ....... .., ,.. .. ~~ , I," ' \ H S.l( ~l"''' ';;"'OWt.N.G PART OF LOT 28 CONCESSION J llUNlCIPAUTY or ClMlNGTON REGIONAL. UL/NlOP,t,l1TY or DURHNroI ID.l"I r ~ ~ :- '\IL~w,... f'tll',lt~"'~llIcrvAl.. IlIOSSLIEtI '0lIl: SP" .. , , JLJlLLJL ~O~[ LOCATION PLAN: lllr ,....... .-- SITE STATISTICS: ~ ..-.1101[......."""" ,,'.... 'W _ :lOUOlA TO'''" -';"-' r- .. .. N I '" .. z o [JJ [JJ .., U Z o u z .. .. .. __~,.. a.. ,.. Ir-=-;:'~O::-'---~--\~-- ,~ r-,JART I. PuN I~ _..".. " ;m;;Fi---;..,..L._"~----' I~ - -'~ " ,.. 1:1 ~ ~1'= I :l ~ 1 ; \'...... ~ j . ": II " ; 5 I:~ .. I'" r" ." ---:;I' , [/ M ..' ..' ..' ..' ~ " AGRICULTURAL ZONING ,. I br ,.,t" d--~:: '* - 7__-- ~c_~ --=;',.' - 1 - -c ~'""' .O-H' _ -C;;F>_7:5'-----, ~ I - - -- ", .7~-i,;~- ,. I I " , j" ~ . - . ---, -., \ --- :::'--j ~ ~- --' . /7~~'-"~o:"'-"'?~~_g I ~i\:. / ) . ( ~., . I ~, / -, "",< "C" :, I ' .,/ , .""" "' ~ ,,~ , ~ , : - I /' - - - , . i' /'ll /" _~ I ,- / - -- -'1' ' '" - - - ., '''j ENVIRON~OE: ZONING..:-.._---,.. I," ,. :,... -- ""'ROTECT '/ _ -..... -l _ __~ ,I se17 " ~. ___ '.'~ - ~ -.~ ",.",ru.~ " - ---;:.;;,/ ZONING ... ~~ //" '- .." PART a. t ,..r-:~ ~'/ .\1 / ..,.. , ~ .. ,.;-;..;;:.P" 1/ ~ ~:-- ~-..;:;:;~- - - - - - --./ ",. - - .. ",. ..4> ...! 41>'" ..~/ .. .... ," ,. ~ ,..~ BARRY . BRYAN t.S)G=il,T~3 ~'99~:' L1l.1i~t~' .oJt041'[c;TO<TI'oG:'I~CTll~ 1...~_ ('01) ......uu James Bailey S. =-- Architect ::. f~,I~) a:;,~ ~ ........ ~ l) !h!- I ~100-1 ~ z 9 I\) I PROJECT: IEW FAClUT'l FOR FAI1H lNlED CHlACH c 1(~ :"u"::'" , 771 Ill"''''' .OAD CCUI'lnC% ONTNtlC DRA'MNG: , : ~(JIII po... CCI..,[NTS .. 1--1 _...~ I /'---' ,I .: \ D[l...... , 1Ul"'\':...a: \~' PROPOSED SITE PLAN DI'I........ A.M.W --- ,aNilu....Y1." ~.. 9734.1 I ~ ~ ,uo.. " "'0.." ".Y.l H" DoC............., SURVEY NOTES: _~uC.....,.ClDC1lC ..,....__...lItD DO TWIIIlII'_ ....<<a:..-...",...__'oII[T""lIlfI'I.........CfOII(VM~ ~Lftl....tlIJII(O.,....~~ .tlXIllUI1oI.. ......ftCII ..'....01.... QIIJI- ","~"'.~ .... .1' Ul ......" .. dIOC. L'm ClIIIMlCD...,....1la IIl,JIlIl ,.111l1(1li(1 offCl CoIll .QJlftIIIJI1EDfO~.'.....C..,...-& aaDrllC...,...........,.....,..nJ~,..lJU" ""'fL COJlfClIlCWt..... 0Il0I"""'" ClIIIX.... 1IQIf1II.......1'....a. '~IllI.......f/T......orna: ,...."... M IUT,ur fl1IC ~ ..,..IIl.... II. _1ICJlnW DoIlflf.... T.D M..,...fIf ...,...st DllIMJl .. __ m.aw lMl . ", .. nrwu. , I .. ,~ ~'l ~, ,:.,x "" :tClO7 .,., 'liPS "~ H'>l ;.." lll".. - 7; ~ ~ ~ .. p ,=-'I'"P o : -, 0. -, ,.." I " LEGEND: __ Su.o{,..o><"..(..,rou..t -0- su..t. ,,00<,,"('" Y. !OI' s,...[....:: ,.()o. I." . .()o.'-- .. IIlOU"'~ ..00. ..... ct c.'c....,... ., "'O/lo/lOU .... ll{l.r.:A1 =; ::~~5"'l"" l~ l'(;o>" s"'..O....O Ch t"l( '((I~o.. :" ~.';C"Q.U\ Ilu ,<He ~ O$..I...[,...~,Jl...[\ .... lJHO(.C'lCiV'<Ci...orOl"'( la r...'....[D C.IAc.( r,[>()Il C~r e><.",- rr"CI II" 'O~D'("(( ~ _.-....t"'t'O"f-":;1 "".....l0'C'Oo'I~ '1"__. ..,,_.......~ -.... .__ "aJIt' ",-'- '-' ,.-., -.... OI{.. ....0 OC:,......OO(....-c _..,,0(''': 0("'......1.".001'...... <"'" <O(r .'O{_C ~ ~~;~' ..........r.......N'I'I. SI'oCI'oo(_~ """"(S~ .........". 1''P"","I'OOUC1u.1 NIO"'OU:> o(JOIfoo 101...-1).....1.. I r- oo I- o ....l - '" III .. .. I u ~f:l _ I ~ .~" ... I I ITllOCIcrl_"'al I I I I =-:. "''" :1: "'0: ~I: I '" - - __ - - - - - - - - - 1- - - - - - - -,- - - --....:-- 'i I I I I () '" o UI C-J - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 99- - - being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law of the Corporation of the former Town of Newcastle - WHEREAS, the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle for DEV 97-047; - - NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule "4" to By-law 84-63, as amended, is hereby further amended, by changing the zone designation from "Holding - Urban Residential Type One ((H)R 1 )", to "Urban Residential Type One (R 1 )", as illustrated on the attached Schedule "A" hereto. .. - - 2. Schedule "A" attached hereto shall form part of this By-law. 3. This By-law shall come into effect on the date of passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. - - - BY-LAW read a first time this day of 1999. - BY-LAW read a second time this day of 1999. - BY-LAW read a third time and finally passed this day of 1999. .. - - MAYOR - CLERK .. 051 ATTACHMENT No.3 This is passed Schedule "A" to this day of By-law .. 99- , 1999 A.D. , LOT 28 N68" 49' 30"E 14,27 '" '" .,; '" ~ a a N ... Co z + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + , o lD_ ~io :il~ Z N7T25'20"E 60.35 :I: ",. lD~ .,;;" "'- z N7T20'20"E 141.20 NASH ROAD ~".;"'''.','.' ...:~~.=" ::.~ -:. ...;......-..' . ,... '" .,; '" , ~ ~ 10 Z ZONING TO REMAIN "A" ZONING TO REMAIN "EP" ZONING CHANGE FROM "(H)R1" TO "R1" Mayor Clerk LOT 28 LOT 27 --; I') Z o Vi VI W U Z o U N z o Vi VI W U Z o U COURTICE o () - ~WAY2 ~ i( ~ 652 .. IIlIII .. t"') Z o (J) (J) W U Z o U .. .. III ... .. .. III ... ... ... ... III t .. .. .. ON: PO-78-99 - - Meeting: - Date: - Report #: - Subject: - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Monday, July 5, 1999 Res. # PD-78-99 FILE #: PLN 34,5.1 By-law # PROPOSED HERITAGE DESIGNATION THE ORONO ARMOURY 6 PARK STREET, ORONO FILE: PLN 34.5.1 - Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PD-78-99 be received; - 2. - 3. - - 4. THAT the request of the Local Architectural Conservation Advisory Committee to designate as a historical structure the Orono Armoury, 6 Park Street, Orono be APPROVED; THAT the Clerk prepare the required notice of intent pursuant to the provisions of the Ontario Heritage Act and report back to Council following the prescribed notification period; and THAT the Local Architectural Conservation Advisory Committee be advised of Council's decision, ... 1. BACKGROUND - - - - - .. 1.1 The Planning Department received a copy of a request submitted to the Local Architectural Conservation Advisory Committee (LACAC) to designate as having historic and/or architectural value or interest the Orono Armoury, 6 Park Street, Orono, The structure is described in Attachment No.1. The property has been listed in the Municipality of Clarington's LACAC inventory of heritage resources (H689) as being of "Primary" heritage value. 653 IIlIII REPORT NO.: PD- 78-99 PAGE 2 ... 1.2 The Ontario Heritage Act empowers a municipality to pass a by-law designating .... structure to be of historic and/or architectural value or interest. The Act stipulatec that the owner of a structure so designated cannot alter the structure where SllQIIIII alteration is likely to affect the reasons for designation without the written conser+ of Council. Council is required to consider any application for alteration of" designated property in consultation with the LACAC. 1.3 2. 2.1 ... In October of 1991 Staff Report PD-236-91 was presented to Council requesting tr- designation of four properties, one of which was the Orono Armoury building. ~ the Municipality was the owner of the structure at that time, the designation reque . originated from the Local Architectural Conservation Advisory Committee. Counc:.'lf did not proceed with the designation pending the possible sale of the structure. T~ property has since been sold and the current owner has requested that the building be recognized by designation under the Ontario Heritage Act. The LACAC hi ... provided the owner with relevant information related to the designation of tlie property, including the restrictions placed on the property as a result of designatior ... COMMENTS ... Staff have reviewed the property in terms of its Official Plan and Zoning By-law designation, In addition, both external and internal visual inspections of tt .... property were conducted, Staff support the designation of the structure, pursuant to the Ontario Heritage Act, as having historic and/or architectural significance. -- 2.2 It is therefore recommended that the Clerk prepare, send and publish the requin .~ ... notice of intent pursuant to Section 29 of the Ontario Heritage Act and report back to Council following the prescribed notification period. .. IllIllil .. 654 ... - REPORT NO.: PD- 78-99 PAGE 3 - - Respectfully submitted, Reviewed by, - - d t/cu-LQ ~-LL~ Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer, - D i , Crome, M,C.I.P" R,P,P. Director of Planning & Development - ID*LT*DC*df 22 June 1999 - Attachment No.1 - Features to be Designated Attachment No, 2 - Key Map - Interested parties to be notified of Council and Committee's decision: - Ms. Janie Dodds LACAC Chairperson 3917 Concession Road 8 R.R.#l ORONO, Ontario LOB 1 MO - - - Mr, John Thomson 6 Park Street ORONO, Ontario LOB 1 MO - - - - - .. 655 A IT ACHMENT NO.1- The Orono Armoury 6 Park Street, Orono .. This former armoury was constructed between 1913 and 1914 and was used up unt"- World War II for both military and civilian functions. Purchased by the Orono PoliCf~ Trustees in 1954, it continued to serve as a meeting place for community groups. Th structure represents the mandatory design dictated for early 20th century armoury building'r and forms an eminent part of the Orono streetscape. The Orono Armoury building is recommended for designation under the Ontario Heritagr Act for its historical significance and the following exterior architectural features: · Masonry work with its corbelling and pilasters · Multi-paned upper storey windows and voussoirs · Multi-paned windows and voussoirs on the first floor at the rear · Third floor circular windows and decorative trim .... ... ... .'-.." - ... ... ... .. .. .... .. .. ... 656 ... LOT 29 LOT 28 Ld I , ,/ i \ \ I V CENTRE " S1REET / / / I I - - - - - - - - - - - - .. - .. - .. - - ) SUBJECT SITE 6 PARK STREET ORONO I I ATTACHMENT NC S~Jj 101\1 Sr~ '(~~ J..-.. . (/) & i;J -.....J LO z o - en en w u z o u ---r--- ~ ~ 657 ON: PO-79-99 - - Meeti ng: - - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Date: Monday, July 5, 1999 Res. # Report #: PD-79-99 File #: SBA 99-003 By-law # Subject: SIGN BY-LAW AMENDMENT APPLICATION APPLICANT: PAYLESS SHOESOURCE PART LOT 16, CONCESSION 1, FORMER TOWNSHIP OF DARLINGTON FILE NO.: SBA 99-003 Recommendations: - - - - - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1, THAT Report PD-79-99 be received; 2. THAT the application for minor variance to the Municipality of Clarington Sign By- law 97-157, submitted by Provincial Sign Service on behalf of Payless ShoeSource, to permit three wall signs with a wall coverage of 12.3 % on the north wall, 12.3 % on the south wall and 11.4% on the east wall, be APPROVED; and 3, THAT all interested parties listed in this report and any delegations be advised 01 Council's decision. 1. LEGISLATION Section 210 of the Municipal Act, Subsection 146 (g) allows Council to authorize minor variances to the Sign By-law, if in the opinion of Council, the general intent and purpose of the By-law is maintained. - - - - - .. - - 2. BACKGROUND AND PROPOSED AMENDMENT On June 10, 1999, the Municipality received an application to amend Sign By-law 97-157, submitted by Provincial Sign Service on behalf of Payless ShoeSource, The proposed amendment is to permit three wall signs with wall coverage greater than the by-law maximum of 10%, The location and size of each sign as proposed by the applicant was as follows: 658 REPORT PD-79-99 PAGE 2 .. · north wall- · south wall- · east wall - 16,1 % of the wall area 18.1 % of the wall area 11.4% of the wall area ... ... 3, SIGN BY-LAW PROVISIONS The provisions of the sign by-law permit a maximum of 10% wall coverage by wa"" signs for identification purposes. At the Director of Planning's discretion, he/she ha the authority to make minor exceptions without amendment to this By-law for si~ of a sign, not exceeding 10%. .. 4. APPLICANT'S RATIONALE .. The applicant has requested the amendment to enable the use of their Company's standard sign design and size. In support of their application they have stated the ... they are an international store and the signs proposed are used on the majority of their other sites. Also, Payless ShoeSource states that they are a "destination store ... and require the larger signage. ... 5. STAFF COMMENTS 5,1 The applicant is proposing to use channel letters, surrounded on all sides by a ... inch eyebrow, Upon reviewing the application drawings, it was staff's opinion th?t the 4-inch eyebrow is part of the sign area and not the display surface. The agen.,' Provincial Signs, is aware of this interpretation. All further sign size calculations 1:- staff include this 4 inch eyebrow. WIll North Elevation The 36-inch letter chosen by the applicant for the north wall represents a wa .. coverage of 16,1 %. ... ... The application package submitted by the agent contains information detailing smaller letter sizes than the applicant proposed to use. This data is summarized i .. Attachment No.5. .. 659 .. - REPORT PD-79-99 PAGE 3 - Using the smallest letter size shown in the application package (24-inch channel letter with 4-inch eyebrow surrounding the letters) the wall coverage would be reduced from 16.1 % to 12.3%, a difference of 21.8 sq. ft, for the north wall. South Elevation The 38-inch letter chosen for the south wall represents a wall coverage of 18.1 %. - - - Again, using the smallest letter size shown in the application (24-inch channel letter with 4-inch eyebrow surrounding the letters) the wall coverage would be reduced from 18.1 % to 12.3%, a difference of 33.6 sq. ft, for the south wall. - ... - East Elevation The 44-inch letter size chosen for the east wall represents a wall coverage of 11.4%, This is an increase of 18,3 sq. ft" above the 1 0% wall coverage permitted by the By- law, ., - 5.2 Staff conducted a site visit to examine the view to the site of the proposed retail unit and signs, Staff found that the location will have excellent visibility from Highway 2, Clarington Boulevard, the Canadian Tire Store parking area, the road south of the proposed store which connects to Green Road and the main aisle within the parking lot which is parallel to Highway 2 - - - Visibility is only limited from the aisle directly abutting the north wall of the Zellers and the retail plaza to the west. ... - The proposed Payless ShoeSource will be located between Canadian Tire and Zellers. Due to the size of these two stores and thus their wall area, the signage on the north wall is 1322 sq, ft, for the Canadian Tire Store and is 752 sq, ft. for the Zellers Store (these are both well below the 10% maximum wall coverage permitted). By permitting a minor variance for sign size Payless ShoeSource will be able to maintain a visible presence between these two larger retail stores. - - - - 660 REPORT PD-79-99 PAGE 4 J!I 6. CONCLUSION ... Staff are not able to support the application as applied for, However, staff woulr' recommend approval for the 24-inch channel lettering for the north and south wall~ resulting in wall coverage of 12.3% for both, and 36-inch channel lettering for th east wall at 11.4%. Staff feel that this maintains the visibility of the signs for th'r proposed store, and does not interfere with the continuity of the signage betwee ... Payless ShoeSource's other store locations, The applicant has been advised of staff's position, ... 7, RECOMMENDATIONS .. Staff would recommend approval of the application for minor variance to Sign By- law 97-157 at 12.3% for the north wall, 12.3% for the south wall and 11.4% forth... east wall. ... David . Crome, M.C.I.P" R.P.P, Director of Planning & Development Reviewed by, o ,,&-((Q-J CtSl Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer ... ... SL *LDT*DJC*cc ... June 29, 1999 ... Attachment No, 1 Attachment No.2 Attachment No, 3 Attachment No.4 Attachment NO.5 Key Map Proposed Sign Detail Elevations of North, South and East Wall Sight-Line Sketch Applicant's Letter Schedule ... ... Interested parties to be notified of Council and Committee's decision: Robert C. Vansickle Provincial Sign Services Limited 375 Frankcom Street Ajax, Ontario L 1 S 1 R4 .. IIIIIiII .. 661 .. ATTACH ME .. - - - SUBJECT SITE - LOT 16 LOT 15 t - 0 <( 0 UJ:JO NAVE. - 0:: . /:) .. ~ (D Z - I I z I I ~ - I I " 11____ z L___ 0:: - ::s () ~~ / - ~~/ \~\C - <? ~G/ S)\~~ C~~~ - - S?R\~GS ~ a:: - '>:~ / ~ ~ // - /// t=J l "- - BOWMANVILLE I KEY MAP SBA.99-003 .. - 662 ~ )> (') :c s: m z C I II ~ / " / " / " / " -/ , r i I I I OTOlT ~ lL.&.Sl ....0: IIQIU,G[ c. .. ['l1: ~I'IX} b i / / t ': ;; ij .1T-~' SOUTH ELEVATION , r" "" r 1 'I 'I 'I 'I 'I 'I 1 "' "I_Lr'u[ ~ ~~, .." ("I( .......-.:) -- I )t'-r PROPOSED SIGN DETAIL I I I ~T(Il' 01 llA.!l( V'Aa )0"-.' SiCNA<< (. ..- ('I'UII:CM/3IX) EAST ELEVATION I NORTH ELEVATION I ',~Ie, 0 ~' I ! ~IO . : \<0:... I ), I A -a- -ta- 1'1 . , "- r I I I /' I" ~It ;; I 0"- 0', l.N I NORTH ELEVATION HIGHWAY NO.2 (< '\ .. - II -0' 0" .. 4 - @) 1-11 M (36.2 FT) ---i I 1 7.7 M (58. 1 FT) I I 2.7 M (8.86 FT) . I ( I SOUTH ELEVATION STREET 'A I I I ( I I I I . I I I I I I Wi" .:: :: t , : ;.i ! ~ - - :L. _.~.~_~ ="-.-=3 ;.. I .~ 4.9 M (16 FT) M (36.2 FT)~ FT) I 1--11 i7 M (58.1 1 I EAST ELEVATION ~ )> () :c s: m z -i CLARINGTON BLVD (79.4 FT) 24.2 M 4.9 M (16 FT) l 0'. 0', .+;:::.. SIGHT-LINE VIEWS )> ~ )> o :r: ~ m z -l .. ~ ~a..-a-""'---' ::.:c::-..,:;,~- - -- --...-.....-.--.. ~ EXISTING CANADIAN TIRE Sl'ORE Dtr.:PJI~J: IlFRE 'il+t"Ul.. '1." au.. ,..271.2 "1 i ! ~ 0: ~ 0: " I I I a- 0- U! I L SITE I I SUBJECT RETAI I I ld I , I I I . I ., . . I . . . . . . . . . I I I . I . I I I I I I I I I I I I I 1 c LLUMINATED CHANNEL LETTERS NTERNALLY ~ ~ () :J: s: m z -i =- U'1 COLORS PAYLESS SHOESOURCE Payless ShoeSource., . Yell ow #2016 Plex Circles.... ...... ..,.. .. .. ..Orange # 2119 Plex Letter Returns,...........,...,.,....."..".... Black Trimcap.......................,..............,.. ,Black Anodized Black Alum. Contour Outline .. .,.-frr..J) L E T T E R S C H E D U L E - A IB;;;;; - - - - - - - [ C ~ - - D 24" 31" t 26' -0. --w- 26- 33. 28'-4" -w- ~ 1'"/-1_ 28- 35" 30'-4 . 22V2" ~_ S7~u ,<__r~ ~;-f"- t ~ 30- 38" 3Z-5" ~ _ S <rLl7"'l - I- ~s:oo'_ 0' -Crr.., / 36- 46" 39'-2" 29" ,-Wtsj E,,-.too'. 0"- . ADD 8" TO ALL MEASUREMENTS TO ALLOW FOR CONTOUR -- Iii FEDERAL SIGN OMslon Fede<al SIgnal Cqporal100 ". LOCATION: VARIOUS DRAWN BY: GRAVESt DATE 07/11/97 SALESMAN: ART SALLEE DRAWING NO.: STANDARDS SINGLE LINE LAYOUT W/4" EYEBROW DN: PD-80-99 .. .. Meeting: .. Date: .. Report #: - Subject: .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Monday, July 5, 1998 Res. # PD-80-99 File #:ZBA 99-025 By-law # APPLICATION FOR REMOVAL OF HOLDING (H) SYMBOL APPLICANT: VELTRI AND SON LIMITED - 18T-88051 PART LOT 13, CONCESSION 2, FORMER TOWN OF BOWMANVILLE FILE NO.: ZBA 99-025 .. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following .. 1 , THAT Report PD-80-99 be received; .. 2. .. THAT Rezoning Application ZBA 99-025 submitted by Veltri And Son Limited requesting the removal of the "Holding (H)" symbol from the subject lands be APPROVED as per Attachment No.2; 3. THAT the amending By-law, attached hereto, be forwarded to Council for approval; .. 4. .. THAT a copy of this report and the amending by-law be forwarded to the Regional Municipality of Durham Planning Department; and 5. THAT all interested parties listed in this report and any delegations be advised ot Council's decision. .. 1.1 1. APPLICATION DETAILS Owner: Veltri And Son Limited. Removal of "Holding (H)" symbol .. 1.3 1.2 Rezoning: .. .. .. - .. Draft Plan of Subdivision: To allow the development of the first phase of the draft plan consisting of nine semi-detached and one single family dwelling lot associated with Phase I of 18T-88051. 667 REPORT PD-80-99 2. 2.1 3, 3.1 PAGE 2 .. .. BACKGROUND On June 10, 1999 an application was received by the Municipality of C1aringto .. Planning and Development Department requesting removal of the "Holding (H)" symbol from the lands associated with Phase I, of Draft Plan of Subdivision 18l ... 88051. The subject lands are located in Part Lot 13, Concession 2, former Town of Bowmanville, fronting on the west side of Scugog Street north of Jackman Road. .. COMMENTS .. The subject property is presently zoned "Holding - Urban Residential Type One ((H)Rl)". The provisions of the zoning by-law allow for the removal of the "Holdir",@J (H)" symbol, by By-law, upon Council being satisfied that the uses to be permitterl will be adequately serviced, have appropriate access, and will be used for ttlft! purposes intended by the By-law. .. 3.2 The applicant has executed the Subdivision Agreement and is in the process .- finalizing the required engineering and financial obligations relative to the issuancE of an authorization to commence works under the provisions of the subdivisi<: .. agreement. .. 3.3 It is noted that pursuant to Section 36 of the Planning Act, a By-law Amendment tc remove the "Holding (H)" symbol is not subject to the normal appeal peril.t' afforded to a standard rezoning application, and accordingly shall be deemed fina and binding should Council grant approval of same. .. 4, 4.1 RECOMMEN DA TIONS .. In consideration of the comments noted above, Staff would have no objection to tl...: removal of the "Holding (H)" symbol as shown on the attached by-law aft schedule, ..II ... 668 ..iii - REPORT PD-80-99 PAGE 3 .. .. Reviewed by, - Da J Crome, M.C.I.P., R,P.P., Director of Planning & Development d 0 a.-t2-C-=- C-, ~ Franklin Wu, M,C.I.P" R.P.P, Chief Administrative Officer LDT*DJC*cd - June 23, 1999 - Attachment No, 1 Attachment No.2 Key Map By-law - Interested parties to be notified of Council and Committee's decision: .. Veltri And Son Limited 1038 Pinetree Court Oshawa, Ontario L 1 K 1 P4 .. .. - - - .. - - .. - .. 669 ATTACHMENT' 1 .. SECOND R I STREET I ' II III! ZBA. 99-025 _ SUBJECT SITE LOT 13 LOT 1 2 / ij'~ /4_ / '! I / / / / / . o ~ CD I \ LJ N ) ~ ~// ~ I Cc--- ~/ ~~~-h' ~ Ij I , J"'Cl?%~lJ-J h_ t;; / ~. ~O-4D---~ ~ / 'b. J ~ (/) ~ / i ___ ~ --~ I r:- '-"-~ '\ I I FOURTH STREET - -........, M EADOWVI EW I I\~ I z. I I l' I I r G:i w 0::: l- (/) I- () W a.. (/) o g: 11 L VETERANS ,AVE. I 1 II I !! I ~ w z- ::s I I / FREDERICK AVENUE / -; " o " ::::) () (/) (/)L.- CD :::E ::s ! i I I EDSALL A VEN U E I I I I, I! BOWMANVILLE KEY MAP b7J - N Z o - U) U) W o Z o o f- .,1 .,1 .. .,1 III IIIiIi .. .. - ... - .... ... - ... ... .. ... - ATTACHMENT' 2 - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 99- - - being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle. - WHEREAS the Council of the Corporation of the Municipality of C1arington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle to implement Draft Plan of Subdivision 18T-88051. - NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: - 1. Schedule "3" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Holding - Urban Residential Type One ((H)R1)" to "Urban Residential Type One (R1)" as ill ustrated on the attached Schedule" A " hereto. - - 2. Schedule "A" attached hereto shall form part of this By-law. - 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. - - BY-LAW read a first time this 5 day of July 1999. .. BY-LAW read a second time this 5 day of July 1999. - BY-LAW read a third time and finally passed this 5 day of July 1999. - MAYOR .. CLERK - - - 671 This is Schedule"A" to By-law 99- passed this day of ~ 1999 A.D. / / / ~=.:;~i=f; )-/ I,-_-:~L.J' :hi -. I / ...t.. Jl\NI _. '.... ------# / . ~u. ~ HIlT I ...... 4I:W-lMA ..=_~~ ~ LOT \ - " - . . "- ,Il 1:3 ~_ / \ ,I ~~==_~~ / iL:..~-......-=!'... .~'~. & IfTI' lO_'t.~.::..!..li' '\ 01/01 , , I I I ~ : t:; ,... I '" . l ~ I 1 I , . , ., . , il .: , , ~ I I =: ! I i \ i : 8 i ) ~ i , / I I I I I I I I I I I L____ :1 ~; FOURTH STREET ei 5 _____ CONCESSION -T-_ .! I -......,. _ ..... I I~" I I I I I I I I , I I -.....J I ; ---.L-_J I' : ; ---J.. I 'i ---...J_ I I I 1 ----.J ""o,-~ --.1._ I I ~ --I... I I' --J.._ 1= I!aoo - - .t' ~ "(H)R1 u ~ ZONING CHANGE FROM III , .. .. III .. .. - .. .. TO "R 1 " .. Mayor Clerk LOT 13 LOT 12 b!El~ ~ SUB.JECT SITE , BOWMANVILLE ~ I / ~ ~ r .. fIIIIII fIIIIII .. CII Z o iii lJ) w ~ o (J .. .. t ... ... ... ON: PD-81-99 - - - Meeti ng: Date: - Report #: - Subject: - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Monday, July 5, 1999 Res. # PD-81-99 File #: 18T-88047; DEV 92-006 By-law # AMENDMENT TO CONDITIONS OF DRAFT APPROVAL AND REZONING APPLICATION. APPLICANT: GREEN-MARTIN HOLDINGS LTD. PART LOT 17, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON SOUTH OF HIGHWAY 2 AND WEST OF GREEN ROAD FILE NO.: DEV 92-006; 18T-88047 (REVISION NO.3) - Recommendations: .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 2. - - - .. .. .. - - - - 1. THAT Report PD-81-99 be received; THAT the proposed amendment to Plan of Subdivision 18T-88047 dated May 19, 1999, as per Attachment No.3 be APPROVED subject to conditions contained in this Report; 3. THAT the Mayor and Clerk be authorized, by by-Iaw, to execute a Subdivision Agreement between the Owner and the Municipality of Clarington at such time as the agreement has been finalized to the satisfaction of the Director of Public Works and the Director of Planning; 4. THAT the application to amend Comprehensive Zoning By-law 84-63, as amended, of the former Town of Newcastle, be APPROVED and the "Holding (H)" symbol be removed by By-law upon execution of a Subdivision Agreement; 5. THAT the Region of Durham be requested to close proposed plan of subdivision application18T-92002; 6. THAT a copy of the Report and Council's decision be forwarded to the Region of Durham Planning Department; and 7. THAT all interested parties listed in this report and any delegations be advised of Council's decision. 073 REPORT PD-81-99 PAGE 2 IIIilI 1. APPLICATION DETAilS 1.1 1.2 1.3 1.4 Applicant: III Green-Martin Holdings Ltd. Agent: Design Plan Services Inc. Rezoning Application: from "Agricultural (A)" to an appropriate zone to permit urban residential fIIIIII development in accordance with the revised plan of subdivision. IIIilI Red-line Revision to Draft Approved: i) add 1.843 ha of land to the previously draft approved plan of subdivision 18T- 88047 and amend the lotting pattern immediately surrounding the additional land to accommodate the revised road network and 20, 15.0 metre minimum frontage .. single detached dwelling lots and 17, 12.0 metre minimum frontage single detached dwelling lots; .. amend the lotting on what was draft approved as Street H, now shown as Oxley Court to make it a permanent cul-de-sac, as opposed to a possible future connection to the west; modify the road allowance width and adjacent lotting for Street E, Rustwood Street, to permit a temporary turning circle within the road allowance without need for freezing lots from building permit availability; and re-Iot nine, 12.0 metre minimum frontage lots and two, 15.0 metre minimum frontage lots to permit the development of nine, 15.0 metre mi~imum frontage lots, a reduction of two units. III ii) i i i) ... iv) .. .. Unit Type Existing Proposed Revisions Net Change Draft Approval to Draft Approval (in units) 15.0 m single 30 59 29 increase 13.5 m single 64 53 11 decrease 12.0 m single 128 127 1 decrease 18.0 m single 112 112 none (9.0 m unit) 6.0 m townhouse 86 86 none Total 420 437 1 7 increase Land Area 30.1 7 ha 32.0 ha 1.843 ha increase .. .. flit ... 2. lOCATION .. 2.1 The subject property is located in Part Lot 17, Concession 1, former Township of Darlington. The lands are located south of Highway 2, west of Green Road and abutting IIIilI the north side of the Canadian Pacific Railway right-of-way. The lands being added by the red-line revision has no frontage on existing roads, but would provide the continuation of ... road patterns previously draft approved in Plan of Subdivision 18T-88047 to the north. IlIIi --:'1 0/4; IIIIi - REPORT PD-81-99 PAGE 3 - 3. 3.1 BACKGROUND In 1988 applications for rezoning and proposed plan of subdivision (18T-88047) were submitted for approval. Council approved the rezoning and recommended approval of the proposed plan of subdivision in October 1989. The approval did not include the lands proposed to be added through the red-line revision. These lands were considered to be beyond the Bowmanville Urban Area boundary as depicted in both the Durham Regional Official Plan and the former Town of Newcastle Official Plan. .. - .. - 3.2 Both the Region of Durham and the Municipality of Clarington considered the applications for amendment to the official plans through the approval of the new Region of Durham Official Plan in July 1993, and the Clarington Official Plan, October 1996. In both situations the western boundary of the Bowmanville Urban Area was amended to include all of the lands subject to the rezoning and proposed plan of subdivision application 18T- 92002 (See Attachment No.1) Draft Plan of Subdivision 18T-92002 proposed 23, 12.0 metre minimum frontage single detached dwelling units. .. .. ... - - 3.3 In January 1998 the Region of Durham Planning Department forwarded a request for comments for a proposed revision to draft approval of 18T-88047. The proposed revision to draft approval was for the same land area as application 18T-92002. The landowner advised he wished to abandon application 18T-92002 and proceed with an amendment to the Draft Approved Plan 18T-88047. This would permit a more comprehensive review of the subdivision, now that all the lands were within the urban area boundary. - - - 3.4 The application to amend draft approval proposes to increase the land area of the draft approved plan (18T-88047) by 1.84 ha. This land area, together with the land area of 17, draft approved, 12.0 metre minimum frontage lot, proposes to be developed with both, 12.0 and 15.0 metre minimum frontage lots. In addition, the applicant has requested a number of other lotting revisions to better accommodate temporary turning circles, permanent turning circles and a lot frontage increase. - - - - - 6/ J REPORT PD-81-99 PAGE 4 .. 3.5 A Public Meeting, in accordance with the requirements of the Planning Act was held for the rezoning application April 6, 1992. No one spoke at the meeting with the exception of the agent. Although some time has passed since that meeting, the proposal maintains a similar housing style and density to what was originally applied for. As a result a further public meeting was not deemed necessary. .. .. ... 3.6 The applicant recently submitted an updated noise attenuation report for all the lots III impacted by noise from the CPR line to the south and Green Road to the east. The report identifies the anticipated noise levels from all sources, and the lots exceeding the Ministry ... of Environment guidelines without noise mitigation measures installed. The study provides various recommendations to ensure all lots meet the Ministry of Environment and the ... Region of Durham. .. 4. EXISTING AND SURROUNDING USES 4.1 The existing site is currently vacant and is traversed by an intermittent watercourse in the ... south east corner of the site. fIIIIII 4.2 Surrounding land uses are as follows: East - the Canadian Pacific Railway right-of-way and vacant agricultural land subject to development applications. agricultural land with farm related structures .. new residential development as part of phase 1 of the Clarington Corners subdivision (18T-88047), Highway 2 and limited existing residential ... limited existing residential fronting on Green Road. .. South - West - North - 5. OFFICIAL PLAN POLICIES 5.1 Within the Durham Regional Official Plan the subject property is designated Living Area. fIIIIII ... This designation permits the development of communities with defined boundaries, incorporating the widest possible variety of housing types, sizes and tenure. The.. application appears to conform. .. .. b I 0 .. - REPORT PD-81-99 PAGES 5.2 Within the Clarington Official Plan the subject lands are designated Urban Residential within the Darlington Green Neighbourhood. The neighbourhood has a housing target of 1000 and a population target of 2800, while the low density residential category allows up to 30 units per net ha. The lands proposed to be added to the draft approved plan of subdivision together with the 17 lots which are being re-Iotted provide a density of 16.8 units per net ha. The application complies with the provisions of the Official Plan. - - - - 6. ZONING 6.1 The current zoning on the subject property that is being added to the draft approved plan of subdivision is zoned "Agricultural (A)". The proposed residential dwelling units would not be permitted to develop within this zone, hence the amending application. 7. AGENCY COMMENTS 7.1 In accordance with departmental procedure the subject application was circulated to a number of agencies and departments for comment. The proposed revision to Draft Approval had a more limited circulation, however agency comments from the initial circulation of 18T-92002 have been included in this report. Ontario Hydro, Peterborough Victoria Northumberland and Clarington Separate School Board advised they have no objection to the proposed rezoning and plan of subdivision. - - - - - .. - 7.2 - - - - - - - Public Works Department, Engineering Division, have reviewed the applications and have advised that they have no objection subject to a number of conditions of draft approval. Public Works notes the proposed red-line revisions increase the width of the right-of-way at the west limit of Rustwood Street. These changes improve the snow clearing access fronting Lot 98 and permit the installation of a turning circle within the right-of-way, thereby allowing building permits to be released for adjacent lots. The following represents some of the conditions of Draft Approval requested by the Engineering Division: i) the applicant is required to construct all storm drainage works in accordance with the Westside Creek Master Drainage Study, as finally approved by the Director of Public Works; ii) that the culvert beneath the C.P.R. is replaced with an oversized culvert to facilitate post development flow; 077 REPORT PD-81-99 PAGE 6 IlIII i i i) iv) v) vi) vii) viii) that noise attenuation abutting the C.P.R. is proposed and designed in a manner acceptable to the Director of Public Works; warning clauses must be registered against title advising that due to grading constraints adjacent to the C.P.R. land, rear yard slopes exceed the Municipality's .. maximum grade; that the applicant provide the Director of Public Works a Stormwater Management Implementation Report which provides for the sequential construction of the fIIIIII stormwater management works; that the applicant enter into a front ending agreement with the Municipality for the construction of oversized external stormwater management works, as specified in ... the Westcreek Master Drainage Study; that the applicant's engineer prepare a Lot Grading and Drainage Plan that details the configuration of the on-site storm sewer system and the conveyance of the .. overland flow from the site; and the owner obtain written permission to grade an adjacent land. .. fIIIIII 7.3 The Public Works Department, Parks Division has advised that cash-in-lieu of parkland dedication for the additional lands (1.84 ha) being added to the proposed plan of .. subdivision is required. 7.4 .. The Fire Department advised that they have no objection to the development. However, access routes and adequate water for firefighting purposes must be in place, prior to any permits being issued. .. III 7.5 The Central Lake Ontario Conservation staff provided comments advising that a watershed .. based Master Drainage Plan has been completed for the area. The study imposes specific requirements on the development of these lands which should be included as conditions of _ draft approval. Conservation Authority Staff advise that if the proposed amendment is approved, it would necessitate revisions to the detailed engineering for Phase II. .. 7.6 C.P. Rail Systems provided comments advising that they are not in favour of residential .. developments adjacent to their right-of-way. However, if this proposal is supported by the Municipality they request a number of conditions of approval be imposed. The conditions .. requested speak to the issue of noise attenuation fencing and berming, clauses to be .. contained in the purchase and sale agreements, setback requirements and property line fenci ng. .. . -::;-\ 0/0 .. - - - - - - REPORT PD-81-99 PAGE 7 7.7 Region of Durham Works Department advised that municipal water and sanitary sewer are contingent on extension of services through other phases of 18T-88047. The Region has no objection provided the development occurs sequentially. 7.8 The Public School Board advised that the proposed 23 units would yield approximately 7 students. These students will be bused to school until a school can be built on the development to the south. 7.9 The Ministry of Culture and Communications identified the land area being added to the - draft approved plan of subdivision as having a moderate to high potential for the discovery of archaeological remains. Consequently, an archaeological assessment is required to be - completed prior to any earth disturbance being done, and that their standard conditions be imposed. - - - - - .. .. - - - - 7.10 The Ministry of Natural Resources provided comments on this application prior to transferring responsibility to the Municipality and the Central Lake Ontario Conservation. The subject lands were identified as draining towards a West Creek Beach wetland, a class 2 wetland on the shore of Lake Ontario. The wetland is a habitat for various fish species and must be protected from the effects of upstream development activity. The Ministry expressed no objection subject to a number of conditions to be included in the draft approval and subsequent subdivision agreement. 8. STAFF COMMENTS 8.1 The subject property is located in the Darlington-Green Neighbourhood. The lands subject to the application are located in the north half of the neighbourhood and abut the west limits of the Bowmanville Urban Area and the north side of the C.P.R. line. The additional 1.84 ha of land and revised lots adjacent thereto have a net density of 16.8 units per ha and comply with the population targets for the neighbourhood. -, ~ b / / REPORT PD-81-99 PAGE 8 .. 8.2 8.3 The major component of the proposed red-line revision is the addition of the 1.8 ha of land and associated lotting changes. The proposed street pattern, in the lands being added, allows for the possibility of an expansion to the Bowmanville Urban Area boundary in the future, as well as mid-way between Highway 2 and the railway. In addition, the proposed new lots provide a mix of 12.0 m (40 ft.) minimum frontage and 15.0 m (50 ft.) minimum frontage lots, providing ample opportunity for both on-street and on-site parking. The other proposed revisions, larger lots and turn-around facilities, also appear to have a positive impact on the on-street parking possibilities. Through the conditions of draft approval, the owner/developer will be required to provide two (2) outdoor parking spaces for lots 322 to 359 inclusive and any phases of development registered after January 1, 2000. .. .. .. .. .. .. Noise attenuation for the land has been addressed in an addendum noise impact report submitted in support of 18T-88047 and the proposed revisions thereto. The report suggests that a berm and noise fence combination is required for the lots adjacent to the railway to achieve the Ministry of Environment standards. Staff find the noise attenuation report acceptable. Public Works staff advises that the grading associated with the berm may create slopes exceeding the Municipality's maximum grade standard on some lots. They have therefore asked that a warning clause be incorporated in all purchase and sale agreements advising of these concerns. .. .. fIIIIII .. .. 8.4 The noise report suggests a number of conditions to be incorporated in the draft approval including fence - berm requirements. The fencing is suggested to vary from 1.2 metres to _ 2.5 metres. Other requirements include provision for air conditioning on some lots and forced air systems on other lots and various levels of window glazing. The noise study .. suggests a noise fence location which is not on the rear property line. The consultant has provided a fence design which permits access to that portion of the lot between the fence .. and the rear property line for each home owner. .. 9. 9.1 CONCLUSION tIIIIIi The proposed red-line revisions to the Draft Approved Plan of subdivision are compatible with the previous draft approval, and all servicing and noise issues have been satisfactorily .. odU .. - REPORT PD-81-99 PAGE 9 - addressed. Staff recommends that the Municipality support the proposed red-line revisions to Draft Approved Plan of Subdivision application, 18T-88047, subject to the conditions of draft approval contained in Attachment No.2. Further that the zoning by-law amendment is contained in Attachment No.4 be approved and that the "Holding (H) symbol be removed at such time the owner has entered into a subdivision agreement with the Municipality. - . - Respectfully submitted, Reviewed by, - dr~~ Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer - Dav. J. ome, M.C.I.P., R.P.P. Director of Planning & Development - CP*LDT*DJC*cc - June 29, 1999 . Attachment No. 1 Attachment No.2 Attachment No. 3 Attachment No.4 Key Map Conditions of Draft Approval Proposed Red-line Revised Plan of Subdivision Zoning By-law Amendment - Interested parties to be notified of Council and Committee's decision: .. .. Green-Martin Holdings 1029 McNicol Avenue Scarborough, Ontario M 1 W 3W6 Ted Watson R. R.#2 Bowmanville, Ontario L 1 C 3K3 Design Plan Services Inc. · 385 The West Mall Suite 303 Etobicoke, Ontario M9C 1 E7 .. - - - - D81 ATTACHMENT '1 . SUBJECT SITE LOT 17 oo<J ~~ ~~~'\~~ BOWMANVILLE KEY MAP LOT 16 LOT 15 UP19~N Pl.VE. 2 l --- Q ~ 0::: Z W W 0::: " I I I I I I I I I~-=--=-- z o ~ " z u ~~// #\;/ i \~\C .1 <(~C; / s:>\~~ C~~~ .\ DEV.92-005 18T-92002 " I od2 ... .. .. .. .. .. .. .. ~ .- z o fIIIIII - en en w .. u z o fIIIIII U - .. .. .. .. .. .. - - - - - - - - - - - - - .. .. - - - - CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION ATTACHMENT '2 PLAN IDENTIFICATION 1. That this approval applies to draft Plan of Subdivision 18T-88047, as red-line revised, prepared by Design Plan Services Inc. dated (revised) May 12, 1999 showing 59 lots, for 15.0 metre minimum frontage single family detached dwellings; 53 lots for 13.7 metre minimum frontage for single detached dwellings; 127 lots, for 12.0 metre minimum frontage for single detached dwellings; 56 lots (112 units), 18.0 metre minimum frontage lots for semi-detached or linked dwellings, 86 on-street townhouses; Block 294 for park, Blocks 295 and 373 for Open Space, and various blocks for reserve, road widening, site triangle etc. REQUIREMENTS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT 2. That the Owner shall pay to the Municipality at the time of execution of the subdivision agreement, cash-in-lieu of parkland dedication for the 1.84 ha of land; 3. That prior to the issuance of building permits, the Owner shall, through its acoustic engineer, provide a certification to the Director of Planning certifying that the Builder's plan are in accordance with the Noise Control Report as approved by the Ministry of the Environment and the Municipality of Clarington; 4. That the driveway for Lot 98 be located at the east limit of the lot to improve snow-clearing access; 5. That a 0.3 metre reserve block be provided at the west limit of Padfield Drive; 6. Block 373 Open Space Block for the storm sewer outfall be transferred to the Municipality of Clarington, free and clear of all encumbrances; D83 -2- .. CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT (CONTID) .. .. 7. That the subdivision agreement is to require that all purchase and sale agreements for the lots on the south side of Padfield Drive include a clause advising that due to the grading constraints adjacent to the CPR right-of-way, rear yard slopes exceed the Municipality's maximum grade. The wording of the clause is to be approved by the Director of Public Works. .. ... .. 8. That the Owner obtain written permission, to the satisfaction of the Director of Public Works, prior to the approval of the engineering drawings, to grade on adjacent lands. .. 9. That the builder include a disclosure in all purchase and sale agreements advising home buyers of municipal parking regulations, to the satisfaction of the Director of Planning. .. .- 10. That the Owner agrees that in all registrations of final plans subsequent to January 1, 1999, fIIIIII all single detached and semi-detached/linked dwelling units will be constructed with two (2) outdoor parking spaces. Where the two outdoor parking spaces are provided side by fIIIIII side, the combined minimum width of the two spaces may be reduced to 4.6 metres provided the minimum landscaped open space within the front yard is thirty percent .- (30%). .. 11. That future development Block 368 be expanded to encompass Block 370. .. 12. That future development Block 369 be expanded to encompass Block 371. .. 13. Satisfy the Ministry of Culture and Communications financially and otherwise. .. III .. \ bo4 .. - 8,) - 299 "'" - I i I i I I I I I I I I I I [ \ \ , 248 S )H I I )l ~ 192 247 s 193 246 s ,94 195 ,68 245, 196 244 197 d .. .. .. .. - - .. - - - - - - - - ,/ /'//..-/\ ~ y/ ,/'\ EXCERPT FROM 18T-88047 AS AMENDED NOV. 21.1997 f=U===9 - KEY PLAN [in, it [I --" , I, iil ' '"'I; ---, ! i . """t"",IP'...." .---,_'l_"..'d'" i..-...J ....."'~ _"'....\ ~~. :) AREA ,I~~.~~ ",_,.., m-.l61 16,64 RESIDENTIAL LOTS........ )ol-I"_~ nact ON STREET TOW~S '''' ,,,-"'_ 2 09 jl'.J20 FUTURE DEVELOPMENT"" __~ 1,09 2n271, 2ao-2tJ. JQ_j71 SER\1CE CENTRE '" ",_055 NEIGH80URHOOD PARK... "'_ 224 OPEN SPACE ,,, ",. J1,-------B-'H-004 ROADS & RESERVES "" ,,,-)0'_ tr-ffi' 7,38 VV1DENING 1Il1lS- )O~. .Xlb 0 14 TOTAL-30'7 no UNIT COUNT 60 ~ units IS,Dm S'ngle (49') , 3 7m S,ngle (4S'j '20m S'ngle(3g'\ 9 Om Sem,-[ielached (29 ON STREET TOWNHOUSES _ 00 ---64 53 +;l& 127 TOTAL ; 20 units 438 ROADS 26.0mtMd ROW _e2~_ 214 hO 20,Om(66) ROW _~~~ 4.43 '80m",) ROW _ __'~~ 0,78 TOTA,_ ~no 7,35 SURVE YOP'S CE'lTIFICA TE I ner.Oy ct'rllly Inol In. OOUndorlfli 01 Into 10000ds 10 bt' SUbdlVldt'O os snown on tnls (1101"1. ond ,nl!lr rl!lotlonsrHp 10 lhe adlOct'l'\l 10M3 ort otcUloltly OIld COfrtcll.,. $flown os tQll.t'I'\ lrom Pions lQR-Zel. 1(J1-22~~. [.prop. Plan Insl 0 1106'6 onel oIel SlM'o't)"S SEE ORIG\NAL SU8MISSlON ---0;;' --;;;';' -;;; OWNERS AUTHORIZATIC~, 'Wt W(ST 80WWAN'vRL[ QEV(lOPf.lENTS LTC o~g In~ reQlslt'ftO OWl'ltrS 01 ln~ SUOle'cl laMS nef~\lY outhOrlZt DESIGN PLAN SERVICES INC 10 prepare ond submIt 0 arat! plan 01 suMIVI:t.lOf'lIQf opproVOl SEE ORIGINAL SU81r.l1$$ION ---;;; ......,. '- 18T -88047 t.,lAY 1:> /99 to J\ I 'ggf (REVlSED" REVISED DRAFT PLAN of PROPOSED SUBDIVISION PART of LOT 17 CONCESSION 1, Formerly In ttle County of Durnof'T" Now Within the Limits 01 tne TOWN of NEWCASTLE REGIONAL MUNICIPALITY OF DURHAM ~ DeslQn Plan 5er ~Ices ",~ LMd~IODmt:nl Con:r.uttlnt~ loI~TIW_II-'''''' 101.Baai:CSt.~",,9(; 'f' '''''''''' (.l51n'-!>U~ dp , .!on 29(90 0...... tlGl. MO)' 12/99 au] ATTACHMENT '3 " !.[.~~. ATTACHMENT '4 .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 99- ... being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle. ... fIIIIII WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle to permit red-line revisions to 18T-88047. ... ... NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: ... I. Section" 12.4 Special Exception Urban Residential (R 1) Zone", is hereby further amended by adding thereto, the following new Special Exception 12.4.45, as follows: .. "12.4.45 URBAN RESIDENTIAL EXCEPTION (Rl-45) ZONE Notwithstanding the provisions of Section 12.2 those lands zoned (R 1-45) on the schedules to this By-law shall also be subject to the following zone regulations: fIIIIII i) For the purposes of this zone, an OUTDOOR PARKING SPACE shall mean a parking space excluding a private garage or carport. fIIIIII ii) Yard Requirements (minimum) a) Front Yard b) Exterior Side Yard 6.0 metres to private garage or carport 4.5 metres to dwelling 6.0 metres to private garage or carport 4.5 metres to dwelling ... fIIIIII iii) Parking Requirements a) 2 outdoor parking spaces (minimum) b) Where the two outdoor parking spaces are provided side by side the combined minimum width of the two spaces may be reduced to 4.6 metres provided the minimum landscaped open space within the front yard is 30%. c) The minimum area of a private garage or carport shall be 18.58 square metres and the minimum width shall be 3.0 metres. d) Private garages and carports may extend a maximum of 3.0 metres in front of the dwelling unit." ... .- .. 2. Section" 13.4 Special Exception Urban Residential (R2) Zone", is hereby further amended by adding thereto, the following new Special Exception 13.4.24, as follows: - ... fIIIIII ODO .. - - - - - - - .. - 2- 1/13.4.24 URBAN RESIDENTIAL EXCEPTION (R2.24) ZONE Notwithstanding the provisions of Section 13.2 those lands zoned (R2-24) on the schedules to this By-law shall also be subject to the following zone regulations: i) For the purposes of this zone, an OUTDOOR PARKING SPACE shall mean a parking space excluding a private garage or carport. ij) Yard Requirements (minimum) a) Front Yard 6.0 metres to private garage or carport 4.5 metres to dwelling 6.0 metres to private garage or carport 4,5 metres to dwelling b) Exterior Side Yard iii) Parking Requirements a) 2 outdoor parking spaces (minimum) b) Where the two outdoor parking spaces are provided side by side the combined minimum width of the two spaces may be reduced to 4.6 metres provided the minimum landscaped open space within the front yard is 30%, c) The minimum area of a private garage or carport shall be 18.58 square metres and the minimum width shall be 3.0 metres. d) Private garages and carports may extend a maximum of 3.0 metres in front of the dwelling unit." - 3. Section "13.4 Special Exception Urban Residential (R2) Zone", is hereby further amended by adding thereto, the following new Special Exception 13.4.25, as follows: - - - .. - - - - - - 1/13.4.25 URBAN RESIDENTIAL EXCEPTION (R2.25) ZONE Notwithstanding the provisions of Section 13.2 those lands zoned (R2-25) on the schedules to this By-law shall also be subject to the following zone regulations: iii) For the purposes of this zone, an OUTDOOR PARKING SPACE shall mean a parking space excluding a private garage or carport. iv) Yard Requirements (minimum) a) Front Yard 6.0 metres to private garage or carport 4,5 metres to dwelling 6.0 metres to private garage or carport 4.5 metres to dwelling c) Setback from the Canadian Pacific Railway 30 metres b) Exterior Side Yard iii) Parking Requirements a) 2 outdoor parking spaces (minimum) b) Where the two outdoor parking spaces are provided side by side the combined minimum width of the two spaces may be reduced to 4.6 metres provided the minimum landscaped open space within the front yard is 30%. c) The minimum area of a private garage or carport shall be 18.58 square metres and the minimum width shall be 3,0 metres. d) Private garages and carports may extend a maximum of 3.0 metres in front of the dwelling unit." Dol ... - 3 - 4. Schedule "3" to By-law 84-63 as amended, is hereby further amended by changing the zone designation from: "Agricultural (A)" to "Holding -Urban Residential Exception ((H)R1-45)W "Agricultural (A)" to "Holding -Urban Residential Exception ((H)R2-24)" and "Agricultural (A)" to "Holding -Urban Residential Exception ((H)R2-25)" as shown on the attached Schedule" A" hereto. ... ... .. 2. Schedule "A" attached hereto shall form part of this By-law. .. 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY-LAW read a first time this 5th day of July 1999. BY-LAW read a second time this 5th day of July 1999. BY-LAW read a third time and finally passed this 5'h day of July 1999. ... fIIIIII .. MAYOR ... ... CLERK fIIIIII fIIIIII ... .. ... .. fIIIIII fIIIIII Dbd .. - This is Sche~ule"A" to By-law 99- passed this day of ~ 1999 A.D. t':::::::::l ZONING CHANGE FROM .::::::::: "A" TO U(H)Rl-45U r7777I ZONING CHANGE FROM lULL.:i "AU TO "(H)R2-24U ~ ZONING CHANGE FROM ~ "AU TO "(H)R2-25U - - - - ~ ~ ~ ~ ~ ~ ~ - - ............ ~ :::::::::~~r::::::::: ~ :::::::::::R~::::::::: u ............... ~ :.:.:.:.:.:.:.:.:.:.:-:.:.:.: u .:.:.:.:.:~~~:.:.:-:.:. . ........... - - .. o~'V ~~~~ \~\c, ~~c; f,;)\~~ c,~~ty.l - - Mayor Clerk - . SUBJECT SITE LOT 17 LOT 16 ~c H1GHlY.o\Y 2 LOT 15 - - - - - BOWMANVILLE - - oGi , ~ ~ ~ ~ ~ z o in Ul UJ U Z o u t - ON: P0-82-99 - - Meeti ng: - Date: - Report #: - Subject: - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Monday, July 5, 1999 Res. # PD-82-99 FILE #: 18T-97002 and DEV 97-003 (REVISED) By-law # AMENDMENT TO CONDITIONS OF DRAFT PLAN APPROVAL FOR REVISED DRAFT PLAN OF SUBDIVISION APPLICANT: TAUNTON TERRACE LIMITED PART LOT 35, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON TOWNlINE ROAD, COURTICE FILE: 18T-97002 AND DEV 97-003 (REVISED) - Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. - 2. - .. 3. .. 4. - 5. - 6. - - .. THAT Report PD-82-99 be received; THAT the Region of Durham be advised that the Municipality of Clarington recommends approval of the proposed Draft Plan of Subdivision 18T-97002 as amended and submitted by Taunton Terrace Limited subject to the conditions of draft plan approval contained in Attachment #3 of this Report; THAT the Mayor and Clerk be authorized, by By-law, to execute a subdivision agreement between the Owner and the Municipality of Clarington to the satisfaction of the Director of Planning and Development and the Director of Public Works; THAT a By-law to remove the "Holding (H)" symbol be forwarded to Council once the applicant has entered into a subdivision agreement with the Municipality; THAT a copy of this report and Council's decision be forwarded to the Region of Durham Planning Department; and, THAT all interested parties listed in this report and any delegations be advised of Council's decision. 690 ... REPORT NO.: PD-82-99 PAGE 2 ... 1. 1.1 APPLICATION DEI AILS Appl icant: .. Taunton Terrace Limited ... 1.2 Agent: (same as above) ... 1.3 Draft Plan of Subdivision: To develop a draft plan of subdivision containing 30 sem .. detached dwelling units, 2 single detached dwelling units, and an extension to Foxhunt Parkette ... 1.74 hectares (4.30 acres) 1.4 Site Area: 2. 2.1 3. 3.1 ... LOCATION fIIIIII The subject lands are located between Townline Road, Kingsview Court, and Foxhunt Parkette in Courtice. The applicant's land holdings now total 1.74 hectar~ (4.30 ac). The property in legal terms is known as Part Lot 35, Concession 2 in thp. former Township of Darlington. fIIIIII BACKGROUND ... 3.2 On October 29, 1998, Taunton Terrace Limited submitted a revised draft plan ,.., subdivision with the Municipality of Clarington. The revised plan expands t~ subdivision area from 1.41 hectares (3.48 ac) to 1.74 hectares (4.30 acres). Tt-- number of semi-detached units has increased from 24 to 32, and includes 1 singr@ detached dwelling unit and the extension to Foxhunt Parkette. Recent revisions' , the plan have resulted in a reduction of units to 30 semi-detached and 2 sin~ detached dwelling units. The applicant wishes to amend the conditions of dr. . plan approval and include the additional lands within the plan of subdivision. ... A Public Meeting was held for the revised proposal on January 18, 1999 at whit.1 .. .. 691 .. - - REPORT NO.: PD-82-99 PAGE 3 ... .. no one spoke in opposition to or in favour of the application. Only three general telephone inquiries have been received. One person did question approval of the application and its impact on traffic on Townline Road. 3.3 Council recommended approval of the original draft Plan of Subdivision 18T-97002 on July 13, 1998. On September 4, 1998, the plan of subdivision received draft plan approval from the Region of Durham. - ... 3.4 The land area in the original plan was insufficient to complete the entire cul-de-sac. The applicant has since acquired two additional parcels of land that would finish the entire cul-de-sac. Land Division applications (LD 194/96 and LD 195/96) were approved to include these lands within the revised draft plan of subdivision. ... .. ... .. 4. 4.1 - 4.2 - ... .. 5. 5.1 ., ... - - - EXISTING AND SURROUNDING USES Existing Uses: Vacant land with single detached dwelling Surrounding Uses: East North - West - South - Urban residential and Foxhunt Parkette Urban residential Urban residential Urban residential OFFICIAL PLAN POLICIES The lands are designated "Living Area" within the Durham Region Official Plan. Residential development is permitted within this designation. The application conforms to the policies. 5.2 Within the Clarington Official Plan, the subject lands are designated "Urban 692 ... REPORT NO.: PD-82-99 PAGE 4 .... 6. 6.1 7. 7.1 Residential". Residential develop consisting of single detached, semi-detached, and .. duplex dwelling types are permitted. Development densities range between 10 to 30 units per net residential hectare. The revised plan, containing 32 dwelling units, fIIIIII has reduced the density from 27.4 to 25.3 units/hectare. The proposal conforms to the development policies. .... ZONING BY-LAW CONFORMITY ... The subject lands are currently zoned "Holding - Urban Residential Type One ((H)Rl)". The application complies with the requirements of the former Town 01 fIIIIII Newcastle Zoning By-law 84-63. A rezoning application has been submitted to remove the Holding (H) symbol in order that development of the proposed plan 0;" subdivision may proceed. The symbol will be removed once a subdivision agreement has been executed between the applicant and the Municipality. .. AGENCY COMMENTS .. The application was circulated to solicit comments from other relevant agencies. The Clarington Fire Department has no objections to the application. Full-time firfflllltl protection will be available in Courtice in 1999. .. 7.2 The C1arington Public Works Department - Engineering Division has no objection~ to the proposal subject to the following conditions: ... . All utilities must be located underground. .. . A sidewalk must be provided on the south side of Street "A" from Townlin Road to Foxhunt Parkette. .. . The applicant must prepare a Master Grading and Drainage Plan for th subdivision. All drainage must be conveyed from the lands through the storr_ sewer system. - .... 693 .. ... REPORT NO.: PD-82-99 PAGE 5 ... - . The applicant must resolve any existing encroachment conflicts through the englneen ng process. ... . The applicant is responsible for 100% of the cost for any relocation of street furniture, trees, etc. on Kingsview Court to facilitate this development. - 7.3 The Clarington Public Works Department - Parks Division has no objections to the proposal provided that the applicant provides a parkland dedication in the form of an extension to Foxhunt Parkette. - - 7.4 The Durham Regional Public Works Department has provided the following comments. - . Municipal water is available from the existing 150 mm watermain on Townline Road (west boulevard) or the existing 150 mm watermain on Kingsview Court. If the applicant chooses to connect to the watermain on Kingsview Court, the existing easement must be increased to a minimum of 12.0 m as per the Regional Guidelines. .. - - . Municipal sanitary sewer IS available from the existing sanitary sewer on Kingsview Court. .. .. 7.5 Central Lake Ontario Conservation has no objections to the extension of the subdivision. They do not require any amendments to their conditions of draft approval. - .. 8. 8.1 COMMENTS Staff made the applicant aware of the issue of on-street and off-street parking in thE Municipality. As a result, Staff requested changes to the draft plan of subdivision in order that two outdoor parking spaces and one indoor parking space can bE - - - - 694 ., REPORT NO.: PD-82-99 PAGE 6 ... 8.2 8.3 accommodated on the lots while also meeting the 30% open space requirement in .. the front yard. The applicant has demonstrated that these requirements can be fulfilled. Although a zoning by-law amendment implementing these requirement~ ... has not been approved, Staff are satisfied that these requirements can be implemented through the conditions of draft plan approval. .. The Durham Region Public Works requirement for a larger easement may require c fIIIIII revision to the draft plan if the applicant chooses to utilize the watermain from Kingsview Court. This may reduce the unit yield by a maximum of two units. .. The zoning on the subject lands permits either 15.0 metre single detached lots 0... 18.0 metre semi-detached lots. The plan proposes semi-detached lots around the cul-de-sac. The Pubic Works Department was initially concerned that thfwl driveways would overlap towards the road, causing ingress and egress difficulties. This would also limit the effectiveness of the drainage swales between lots. As... result, the applicant has deleted one lot, which provides additional frontage alonp the cul-de-sac. The revised scheme will allow the driveways and drainage swales tc.l function properly. ... 9. CONCLUSIONS 9.1 Based on the comments contained in this report, it is respectfully recommende~ that the revised draft plan of subdivision and the conditions as contained II Attachment No.3 of this report be forwarded to the Region for APPROVAL. .. 9.2 Removal of the Holding "(H)" symbol will require ,Council approval at such time a'r a subdivision agreement is registered. ... .. .. b95 III .. REPORT NO.: PD-82-99 PAGE 7 .. - Respectfully submitted, Reviewed by, - - dr~-zQ~-(~ - D i J Crome, M.C.I.P., R.P.P. Director of Planning & Development Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer. .. RH*DC*df 23 June 1999 - Attachment No. 1 - Key Map Attachment No.2 - Revised Subdivision Plan Attachment No.3 - Conditions of Draft Plan Approval - Interested parties to be notified of Council and Committee's decision: - Mark Foley Taunton Terrace Limited P.O. Box 11 319 College Avenue OSHAWA, Ontario L 1 H 7K8 .. - James and Helen Strickland 30 Kingsview Court COURTICE, Ontario L1 E 1 E5 .. - - - - - - 696 ATTACHMENT '1 - _ SUBJECT SITE LOT 35 LOT 34 LOT 33 I I I I I I I I I I IIII I I \ I I H 1IIIIIIIlJIIE UlllllL.-LJ U J COURTICE KEY MAP DEV.97-003 18T -97002 E IIIINI^ ClW I f----QINAr W-{ '" / _ C ,- lH Hr ~/~= I l~r- ~ I ~ c m= ~ r-- w::t --,-~ v-f:::- = """ ...... - e-- f-- ~ c----l V ,,--,- ~~ -- l~ cl111 F =t== e~ t1:~/I1-0 ~ I i III II ~~ t: r= tt Tt9A ---- LC - ITffi f; :!;f\ \ \ \ T~-l ~- r- Y2wJ\tb ~ r :J: =srrml IJZ _ ~1'fIGh~ - ~ N t- -; I~ r--_ 2 ___ -=--~ II- z ::::>~I ~ ~ 0 o Ilrl~::SWAi1 ~~ ~___ ~ ~ _ CJ) I I U:;pt II ti. f----- f-----~ f- I..;" '-- CJ) f-j-----: f--r------ ru: CJ) o -I <( ~7711 ~ 1= I W ~ Ii;; ~ ~ )) w:u= ~ '{ () W po; r-- f--. i ~~ IT t= Z Z k'tk'.'>.. ~ ~ t5 t=:=~ t= 0 ~~~~ffJ'~!~ ~~ ~~~ () ~ =E ~2111 n ~ i~ t ~ (J}ffjfr ~~ -f- C--f- ~ -f- f-f- _ f----- I-- _ f------:::- )) -f- I-- _ - - f-- L.-J ~ -- 1--- - - I"" -- 1--- = \; ---J /; fG ~~I';- == l F ==1 'I \\\ 1 ~ nl11M! II v ~~ ffi ~ _ r::: _,'N~ ~ ~ oj7 ~ - .. .. .. .. .. ... .;. .. .. .. .. .. .. I .. ... .. - w ~ ...J ~ 4 :J '" ~- w ~ H 1: c u ~ 9 ~ '" '" ~i i ~I w >- 1~ ~ 3 ~ ~- e '" ~ =-~ ~~ ~I ~i ~~ ~ S c B~ ~ g~ ~~ .J ~ 3 "- - - ,l,,1IJ ~! e;J . i . < ~ ~ '" i 0 N ~ :J ~ ~ N 3 J..ll"'Jlfdl:lMlW - - - - "C CV .!!! > c: CV 0 0:: . in o .> +- .- "C"O cv.c "0 ::J "CUl <X_ li) 0 "0 c: c: 0 0- -Ja.. II'..... ...... ----.." ---------------------------- ;---- /'-- --- / -~-'--,~~ --- \ ' --- J 1 '*'!N~O'S~ NI~1X3 \ I I I \ \ \ ~ 1+ ........ ,. ~- \ 1_-1 . I 1-",- -L 1 ~ ;/1 , I ~ llul~* ,::; I - ~ I 1'" 1--1 I' 1-~--1,.. .>-13.'LI- I~ I-Ll--l '~ . 1"=1--+ , I E3 ~ I I 6 I ~,p 1 I ~ \ ~ 1-8-~ I I I ~ J l Cl: I I 1 1'1 I \':::... -:-::l:- -l=- ~ J:-..:::l-' --b....= .1' rill' - - - - ~ I >- ~\g \ ~ lu __~BL-WO/J ~ ... - - - ... - ,.., r-- t02Z ~ S~ Il.l) ~ O~;: ZN<l: wCl::i o ..JS cr <(2'Tii:u6 "- ,010 ~ "- O--,I-OlJ...O i5O""~l/lUO ~ zbq1~ ~I-~..J~::J oLL:;:lJ...a::<[ ~<(i501-9: o <DI-l/l~ g;Q::D\Cl:6Z g:O~a:~~ : ~ ; ~I~ < ~ ~ ATTACHMENT '2 01 01 01 ~ I,U .... ~i!l ~ .Se> <II .It~~ P ~ !ed! ~~ ~ ;~i,i !~ iil !;Ul ,~ ,: w litl . !~ ~ hl~ ~ i i II ~ ~ie~ II ! ~I ffi n~!1 ~ I I ~~ ~ lsi.il ~ . o r~:;~ ~ ..; I,ll 1,41 .. n '" ~. t: , iL ~ _ ~ Ii( In z g ~ ~!!~ " ~ i .Eo~ ~ ~ 01: lfi ~ i ~. a; :: d I U i ~ I ! a w >- ~ :J ~ ~ ~ a ~ ~i en , "'" e II &. ~ ._ <t:. liii ~! i o "- o " ~ i III Z o >= zu ow >='" <! 0:: ' ::;w>- o::ou oz<t ~~~ ~~z o~S t=wo.. 5O::w ~'.:tiE w .. " " ~ K' ~ ~ ~ ~ ! s ~ ~ ~ ~ i j ~ ~ > i ~ ~ ~ ~ ~ ~ ~ ! ~ ~ ! ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ s ~ 6 . _ ~ . (-- 1----- r-- ___ --- r --- --- - f..- --- ' f-- --- --- / I-- --- ___ f !-- ~XS,7J3Ci 5. Cit/Ci15/93Ci ,,. ==-=tr." ~ ~Ol.'l.iIN 11- _ _ _ _ _ _ Hlno~",- _~at/OCi_ ~ _ ~NIlNMOl ----,=,-- ----------- ninOJ ---I~:'.II -------------------- J/VI\/<JJW I ~I I " - - - - -I 0'10 ATTACHMENT '3 ... REVISED CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION .. PLAN IDENTIFICATION lIII 1. That this approval applies to draft Plan of Subdivision 18T-97002 prepared by J.D. Barnes dated and finally revised on June 11, 1999 showing Lots 6 and 15 inclusive for single family detached dwellings, Lots 1 to 5, 7 to 14, 16 and 17 inclusive for semi-detached or linked dwellings, Block 18 for park, Block 19 for a walkway, and Block 20 for a road widening. .. .. lIII FINAL PLAN REQUIREMENTS ... 2. That all streets within the Plan of Subdivision shall be dedicated as public highway and shown as such on the final plan. IIIIi IIIIi 3. That all streets shall be named to the satisfaction of the Municipality of Clarington and shown on the final plan. .. REQUIREMENTS TO BE SATISFIED PRIOR TO SUBDIVISION AGREEMENT .. 4. That the Owner shall retain a qualified landscape architect to prepare and submit a Landscaping Plan to the Director of Public Works and the Director of Planning and Development for review and approval. The Landscaping Plan shall reflect the design criteria of the Municipality as amended from time to time. ... .. .. 5. That the Owner shall retain a qualified Engineer to prepare and submit a Hydrogeologist Report to the Director of Planning and Development to demonstrate that the proposed development will not adversely impact the existing wells in the surrounding areas. ... ... ... lIII 0'11 .. - - - 6. - - - - - - - - - - - - - 2 - That the Owner shall retain a professional engineer to prepare and submit a Master Drainage and Lot Grading Plan to the Director of Public Works for review and approval. All plans and drawings must conform to the Municipality's Design Criteria as amended from time to time. 7. That the Owner shall retain a qualified consultant to prepare and submit a Tree Preservation plan to the Director of planning and Development for review and approval. REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT 8. That the Owner shall enter into a Subdivision Agreement with the Municipality and agree to abide by all terms and conditions of the Municipality's standard subdivision agreement, including, but not limited to, the requirements that follow. 9. That all easements, road widening, and reserves as required by the Municipality shall be granted to the Municipality free and clear of all encumbrances. 10. That the Owner shall dedicate Block 18 for park purposes and Block 19 for a walkway. 11. That the builder include a disclosure in all purchase and sale agreements advising home buyers of municipal parking regulations. 12. The Owner acknowledges and agrees to provide two (2) outdoor parking spaces for _ each single detached and semi-detached dwelling unit to be constructed within draft plan of subdivision 18T-97002. Where the two outdoor parking spaces are - provided side by side, the combined minimum width of the two spaces may be - - 699u.)1 - 3 - reduced to 4.6 metres provided the minimum landscaped open space within the front yard is thirty (30%) percent. An indoor parking space shall have a minimum width of 3.0 metres. 13. Any parking space within a garage shall have a minimum width of 3.0 metres and a minimum area of 18.58 m2. 14. That prior to approval of this draft plan, the applicant demonstrate that the building envelopes on Lots 5, 6, 9 and 10 are large enough to facilitate construction of dwellings that comply with the requirements of the former Town of Newcastle Zoning By-law 84-63. 15. That the applicant obtain written approval from the Regional Municipality of Durham to locate a driveway entrance within the servicing easement on Lot 6. 16. That a sidewalk be provided on the south side of Street "A" between Regional Road 55 and the proposed walkway to Foxhunt Parkette. 17. That the applicant be required to resolve any existing encroachment conflicts in conjunction with the engineering approvals process. Final engineering approval will not be provided until each identified encroachment has been satisfactorily add ressed. 18. That the applicant be responsible for 100% of the cost of any relocations (street furniture, trees, etc.) on Kingsview Court deemed necessary by the Director of Works to facilitate development. The cost of any relocations must be included in the works cost estimate at the engineering approval stage of the development process. 699u~2 ... .. .. .. .. .. .. .. .. .. .. .. ... .. ... 1M IIIlII ... IIIlII - . - . - - - - - 4 - 19. Block 20 be removed from the draft plan and incorporated within the road allowance. Two (2) site triangles must be shown. 20. The Owner shall pay to the Municipality, the development charge in accordance to the Development Charge By-law as amended from time to time, as well as payment of a portion of front end charges pursuant to the Development Charge Act if any are required to be paid by the owner. 21. That the Owner shall provide and install sidewalks, street lights, temporary turning circles, etc. as per the Municipality's standards and criteria. 22. That the Owner shall cause all utilities, including, hydro, telephone, Cable TV, etc. . to be buried underground. - .. - - - - - - - - 23. That the Owner shall provide the Municipality, at the time of execution of the subdivision agreement unconditional and irrevocable, Letters of Credit acceptable to the Municipality's Treasurer, with respect to Performance Guarantee, Maintenance Guarantee, Occupancy Deposit and other guarantees or deposit as may be required by the Municipality. 24. That the Owner shall adhere to architectural control requirements of the Municipality. 25. That prior to the issuance of building permits, access routes to the subdivision must be provided to meet Subsection 3.2.5.2(6) of the Ontario Building Code and, that all watermains and hydrants are fully serviced and the Owner agrees that during construction, fire access routes be maintained according to Subsection 2.5.1.2 of the Ontario Fire Code, storage of combustible waste be maintained as per 699u:~3 - 5 - Subsection 2.4.1.1 and open burning as per Subsection 2.6.3.4 of the Ontario Fire Code. 26. The Owner agrees that where the well or private water supply of any person is interfered with as a result of construction or the development of the subdivision, the Owner shall at his expense, either connect the affected party to municipal water supply system or provide a new well or private water system so that water supplied to the affected party shall be of quality and quantity at least equal to the quality and quantity of water enjoyed by the affected party prior to the interference. 27. That the Owner shall fulfil all requirements of the Durham Regional Public Works Department, Central Lake Ontario Conservation, Ontario Hydro, Bell Canada, and Canada Post Corporation, financial and otherwise. 6990:J4 .. .. .. fIIIIII .. .. .... ... .. .. ... .. - .. - ., .. .. II1II ON: PO-83-99 - - Meeti ng: - Date: Report #: - Subject: - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Monday, July 5, 1999 Res. # PD-83-99 FILE #: 18T-99006 and ZBA 99-012 By-law # DRAFT PLAN OF SUBDIVISION AND REZONING APPLICATIONS APPLICANT: CLARINGTON FIELDCREST DEVELOMENTS LIMITED PART LOTS 29 & 30, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON, COURTICE FILES: 18T-99006 AND ZBA 99-012 - Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. - 2. - - 3. - - 4. - 5. - 6. - 7. ... - - THAT Report PD-83-99 be received; THAT the rezoning application ZBA 99-012 as submitted by D.G. Biddle and Associates Limited, on behalf of Clarington Fieldcrest Developments Limited, be APPROVED and that the amending by-law attached hereto be forwarded to Council for adoption; THAT the Region of Durham be advised that the Municipality of Claringtor recommends approval of the proposed Draft Plan of Subdivision 18T-99006 a5 submitted by D.G. Biddle and Associates Limited, on behalf of Clarington Fieldcresl Development Limited, subject to the conditions of draft plan approval contained in Attachment #4 of this Report; THAT the Mayor and Clerk be authorized, by By-law, to execute a subdivision agreement between the Owner and the Municipality of Clarington to the satisfaction of the Director of Planning and Development and the Director of Public Works; THAT a By-law be forwarded to Council to remove the "Holding (H)" symbol onCE the applicant has entered into a subdivision agreement with the Municipality; THAT a copy of this report and Council's decision be forwarded to the Region 01 Durham Planning Department; and, THAT all interested parties listed in this report and any delegations be advised 01 Council's decision. 699uG5 .. REPORT NO.: PD-83-99 PAGE 2 ... 1. 1.1 APPLICATION DETAILS .. Appl icant: Clarington Fieldcrest Developments Limited ... 1.2 Agent: 1.3 D.G. Biddle & Associates Limited .. Rezon i ng: To rezone a portion of the subject lands from "Holding Urban Residential Type Two ((H)R2) Zone" to "Holding ~ Urban Residential Type One ((H)Rl) Zone" to permit tht .. proposed draft plan of subdivision .. 1.4 Draft Plan of Subdivision: To develop a draft plan of subdivision containing 28 semi .. detached dwelling units, 2 single detached dwelling units, and a block for a future road extension 2. 2.1 .. 1.5 Site Area: 1.41 hectares (3.48 acres) .. LOCATION - The subject lands are located in the southeast area of Courtice. The proposal would complete Fieldcrest Avenue, a street that has been partially completed through tw,-- separate subdivision plans. The applicant's land holdings totals 1.41 hectares (3.48 ac). The property in legal terms is located in Part Lots 29 and 30, Concession 2 i~ the former Township of Darlington. .. 3. BACKGROUND 3.1 On March 15, 1999, D.G. Biddle and Associates Limited, on behalf of Claringto.. Fieldcrest Developments Limited, submitted a rezoning and draft plan of subdivision applications to the Municipality of Clarington. The rezonin" application would rezone a triangular portion of land to match the zoning on tho .. 699uuc .. - REPORT NO.: PD-83-99 PAGE 3 - .. remainder of the property. The draft plan of subdivision would permit development of 28 semi-detached units, 2 single detached dwelling units, and a block for a,future roadway. .. ... 3.2 The proposal represents an infill subdivision that would link up both portions of Fieldcrest Avenue. Kiddicorp Investments Limited (Halminen Homes) has built the southern portion of Fieldcrest Avenue while 290572 Ontario Limited Ueffrey Homes) has constructed the northern portion of Fieldcrest Avenue. - - - 3.3 The subject lands were assembled through the severance process and contain a large woodlot. As a condition of approval for the severances, the applicant provided a letter of undertaking indicating that a tree preservation would be approved prior to issuance of conditions of draft plan approval. The tree preservation plan and a preliminary lot grading and drainage plan are being reviewed by the Public Works Department. ... - - 3.4 A Public Meeting was held on June 21, 1999 for which no member of the public spoke either in favour of or in opposition to the application. Only one general inquiry has been received concerning this proposal. - - ... 4. EXISTING AND SURROUNDING USES 4.1 Existing Uses: Vacant land containing a woodlot 4.2 Surrounding Uses: East North - West - South - Agricultural lands Urban residential Urban residential Urban residential - - - - - 699007 ... REPORT NO.: PD-83-99 PAGE 4 .. 5. OFFICIAL PLAN POLICIES .. 5.1 The lands are designated "Living Area" within the Durham Region Official Plan. Residential development is permitted within this designation. The applicatiorr' conforms to the policies. .. 5.2 Within the Clarington Official Plan, the subject lands are designated "Urbar Residential". Residential development consisting of single detached, sem~ detached/link, and duplex dwelling types are permitted. The proposel ... development density falls between the permitted range of 10 to 30 units per net residential hectare. The proposal conforms to the development policies. .. 6. ZONING BY-LAW CONFORMITY .. 6.1 Although the majority of the property is zoned "Holding - Urban Residential Type One ((H)R 1)", a triangular portion of the subject lands must be rezoned fror - "Holding - Urban Residential Type Two ((H)R2)" to "Holding - Urban Residential Type One ((H)Rl)" to allow the subdivision to proceed. A rezoning application ha .. been submitted for consideration. - 7. AGENCY COMMENTS 7.1 The application was circulated to solicit comments from other relevant agencies.. The Clarington Fire Department, Kawartha Pine Ridge District School Board, and Ontario Hydro have no objections to the application. .. 7.2 The Clarington Public Works Department - Engineering Division has no objectior.j to the proposal subject to the following conditions: . All utilities must be located underground; IIIIl . The future street intersecting Fieldcrest Avenue must be preserviced for watE ] sanitary sewer, and storm sewer services. The portion of this street, shown c-' the application as Block 17, must be constructed in order that buildings permits can be issued for the lots flanking the area; .. 699008 .. - REPORT NO.: PD-83-99 PAGE 5 - - . All temporary turning circles must be removed and the road developed to full municipal standards; - . The stormwater drainage works and facilities necessary for this development must be constructed in accordance with the approved Robinson Creek Master Drainage Study; - - . The applicant must prepare a Master Grading and Drainage Plan for the subdivision. All drainage must be conveyed from the lands through the storm sewer system; . Depending on the timing of construction, the applicant may be limited to one construction access. - 7.3 The Clarington Public Works Department - Parks Division has no objections provided that the applicant provides an appropriate cash-in-lieu of parkland dedication. - - - 7.4 The Durham Regional Public Works Department has provided the following comments. - . Municipal water and sanitary sewer services are available to the site. - . Servicing of lands east of Block 17 will not be permitted because this area lies within a different drainage area. Servicing for this area also relies on establishment of the new water pollution control plant in south Courtice. - - 7.5 The Central Lake Ontario Conservation has no objections to this subdivision proposal. Previously approved stormwater management reports for these two subdivisions have already included the subject area. While conformity to the approved stormwater schemes will have to be demonstrated by the developer, this can be achieved through a condition of draft plan approval. - - - - 699UG9 - .. REPORT NO.: PD-83-99 PAGE 6 ... 8. 8.1 STAFF COMMENTS ... A Phase 1 environmental site assessment was submitted with the proposal. Th results indicated that there was no evidence of contamination on the site. .. 8.2 Staff made the applicant aware of the issue of on-street and off-street parking in thr Municipality. As a result, Staff requested changes to the draft plan of subdivision i order that two outdoor parking spaces and one indoor parking space can b: accommodated on the lots while also meeting the 30% open space requirement i .. the front yard. Although a zoning by-law amendment implementing these requirements has not been approved, Staff are satisfied that these requirements ca ... be implemented through the conditions of draft plan approval. .. 8.3 The subject lands are located within the Avondale Neighbourhood for which a neighbourhood concept plan has been prepared. The proposed subdivision pia .. includes 2 single detached lots with 15.0 m frontages, 14 semi-detached lots with 18.0 m frontages, and one future road allowance to the east. The neighbourhoo ... plan shows the subject lands to contain 2 single detached lots with 13.5 m frontages, 10 single detached lots with 12.0 m frontages, shows 6 semi-detache ... lots with 18.0 m frontages, and two future road allowances to the east. The agent was requested to re-examine the difference between the unit yields in the currer... neighbourhood plan versus the changes that would result from the proposed plan of subdivision. The neighbourhood plan was updated by including actual subdivisio... approvals, the proposed plan of subdivision and deleting the second future road allowance to the east. The changes resulted in a decline by 4 dwelling units. Th.. current application is in keeping with the neighbourhood plan. ... 8.4 The subject lands contain a deciduous woodlot. The applicant has submitted a treo preservation plan, which is currently being reviewed by Staff. Prior to the removllli of trees on the property, the plan must be approved by the Public Worrr ... 699010 ... - REPORT NO.: PD-83-99 PAGE 7 .. - Department. This requirement has been included as a condition of draft plan approval. - 9. RECOMMENDATIONS - 9.1 Based on the comments contained in this report, it is respectfully recommended that the by-law provided in Attachment #3 to permit the development of the proposed subdivision be APPROVED. Removal of the Holding N(H)" symbol will require Council approval at such time as a subdivision agreement is registered. - - 9.2 Based on the comments contained in this report, it is also respectfully recommended that the revised draft plan of subdivision and the conditions as contained in Attachment #4 of this report be, forwarded to the Region for APPROVAL. - - - Reviewed by, ")V'r&c-QQ~ ~~ ranklm Wu, M.C.I.P., R.P.P. Chief Administrative Officer. - D i J. rome, M.C.I.P., R.P.P. Direct of Planning & Development - RH*DC*df 24 June 1999 .. - Attachment #1 - Key Map Attachment #2 - Proposed Draft Plan of Subdivision Attachment #3 - Zoning By-law Amendment Attachment #4 - Conditions of Draft Plan Approval - Interested parties to be notified of Council and Committee's decision: Mr. Glenn Genge Mr. Wayne Jeffrey D.G. Biddle & Associates Limited C1arington Fieldcrest Developments Limited 96 King Street East 58 Rossland Road West OSHAWA, Ontario OSHAWA, Ontario LlH lB6 L1G 2VS - - - 699U 11 - ATTACHMENT '1 III LOT 30 J LOT 29 ffitELU ... .. ... ... ... .. 0 N .... <( 0 Z ~ 0 ... - tn tn - w d] w 0 .. () Z I- ~ 0 l.1.. :::::> fIIIIII ~1 w 0 0 > () ~ ... 0 ... ... COURTICE KEY MAP ~.........................'..........................'................................. . ',: . ,,",",:.,:,' "--'," . ....,.'". ......,.,. ..;....".. ITIIIIIIIIIIl 1 aT -99006 ZBA. 99-012 I ... .. , .. 699u12 ... f , r f I I ~,,Q I "'0... ~ rrrrrrTlT1T I J I I I I I I I I I ,==\ . r~-\~ hI \'fT ---I"_ _ Xl ~,~S;;;;E '~f'E~\S \ \ L/ / 1'-/ \'SIr ././ \ ';'- ~ ......,./ /' ~ -- -- '\ ./ /' /' 'y y ,,/' /' " ..---..---"\ 'y /' /" Y /' <( ./ "- ----./ ,,-( /' ./ /\ /' ,,/'/' '< /' A/''' "/' "-/ / A ~ "- ,,/ / .A ,,/ / ,,/ I I I I I I I I I I oI- l-' ~\..r>-, 0" (~ ' ,,~',.\ .....( ''''.'''/ .,\",/..I ;;J" 0."':1\..1 .... s'J)c...... " / ,/ / I I 0"- --.0 .......0 C -> v-. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 99- ATTACHMENT '3 .. .. being a By-Law to amend By-Law 84-63, the Comprehensive By-Law for the Corporation of the Municipality of Clarington. .. WHEREAS, the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-Law 84-63, as amended, of the Corporation of the former Town of Newcastle in accordance with application ZBA 99-012 to permit the development of a draft plan of subdivision containing 2 single detached dwelling units and 28 semi-detached dwelling units. .... ... NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: .. 1. Schedule "4" to By-Law 84-63, as amended, is hereby further amended by changing the zone designation from: .. .... "Holding - Urban Residential Type Two ((H)R2) Zone" to "Holding - Urban Residential Type One ((H)R1) Zone" as shown on the attached Schedule "A" hereto. - 2. Schedule "A" attached hereto shall form part of this By-Law. ... 3. This By-Law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act, R.S.O. 1990. .. .. By-Law read a first time this day of ... 1999. By-Law read a second time this day of 1999. ... By-Law read a third time and finally passed this day of 1999. - .. MAYOR .. .. CLERK 699ul4 ... 1M 1M This is Schedule"A" to By-law 99- passed this day of ~ 1999 A.D. , - . -.y _'"-x- \ I I I I /'5{ \ II "" )~---- ..... v ........ .........., / ~, ......" "t ~ :...... :....../58 .............. / _..... 'i :---'........ I - - - " ..... ' -- :,'. -- -- -I r- -r _ . ! I -I 1 I I I I - - / '- / , "-J..... ,!If> I __~ I - " /' / ) "- / / / /',...... I -~ / / / 1<1 ZONING CHANGE FROM "(H)R2" TO It (H)R 1 " - .. Mayor Clerk - 1M ITIIIIlII - .. cl N i~l z i 0 r iii - , fIl ~ W : cui 0 J i~1 z r - 15 0 IU 0 I I , I I ' - COURTICE - 6990 J CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION .. PLAN IDENTIFICATION .. 1. That this approval appl ies to draft Plan of Subdivision 18T-99006 prepared by D.G._ Biddle & Associates Limited dated and finally revised on August, 1997 showing Lots 14 and 15 inclusive for single family detached dwellings, Lots 1 to 13 and 1 r,.I inclusive for semi-detached or linked dwellings, Block 17 for a future road allowance, and Block 18 for a 0.3 metre reserve. .. FINAL PLAN REQUIREMENTS .. 2. That all streets within the Plan of Subdivision shall be dedicated as public highwa~ and shown as such on the final plan. .. 3. That all streets shall be named to the satisfaction of the Municipality of Claringtor and shown on the final plan. .. REQUIREMENTS TO BE SATISFIED PRIOR TO SUBDIVISION AGREEMENT ... .. 4. That the Owner shall retain a qualified landscape architect to prepare and submit a Landscaping Plan to the Director of Public Works and the Director of Planning am .. Development for review and approval. The Landscaping Plan shall reflect the design criteria of the Municipality as amended from time to time. .. 5. That the Owner shall retain a qualified Engineer to prepare and submit ' ..- Hydrogeologist Report to the Director of Planning and Development to demonstrate that the proposed development will not adversely impact the existing wells in th - surrounding areas. .. 6. That the Owner shall retain a professional engineer to prepare and submit a Master Drainage and Lot Grading Plan to the Director of Public Works for review an-.i approval. All plans and drawings must conform to the Municipality's Design Criteria as amended from ti me to ti me. .. 699u16 .. .. / . - - That the Owner shall retain a qualified consultant to prepare and submit a Tree Preservation Plan to the Director of Public Works and the Director of Planning and Development for review and approval. No trees shall be removed from the subject lands until the Tree Preservation Plan is approved. REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT - 8. - - That the Owner shall enter into a Subdivision Agreement with the Municipality and agree to abide by all terms and conditions of the Municipality's standard subdivision agreement, including, but not limited to, the requirements that follow. 9. That all easements, road widening, and reserves as required by the Municipality shall be granted to the Municipality free and clear of all encumbrances. - - - - - - - - - - - - - 10. That the Owner shall pay to the Municipality at the time of execution of the subdivision agreement, five percent (5%) cash-in-lieu of parkland dedication for residential development. 11. That the builder include a disclosure in all purchase and sale agreements advising home buyers of municipal parking regulations 12. That the Owner acknowledges and agrees to provide two (2) outdoor parking spaces for each single detached and semi-detached dwelling unit to be constructed within draft plan of subdivision 18T-99006. Where the two outdoor parking spaces are provided side by side, the combined minimum width of the two spaces may be reduced to 4.6 metres provided the minimum landscaped open space within the front yard is thirty (30%) percent. 13. Any parking space within a garage shall have a minimum width of 3.0 metres and a minimum area of 18.58 m2. 699U17 14. That Block 17 must be eliminated from the draft plan and that these lands mus'. instead be indicated as road allowance. Block 18 must be relocated to thE' southerly limit of the subdivision. All works for this street, including water, sanital)*' sewer, storm sewer, curb, gutter, and pavement, must be constructed by thE' developer in conjunction with the initial phase of construction for the subdivision.- The extent of the works required will be determined at the engineering review stage and shall be satisfactory to the Director of Public Works. .. 15. That the timing for the transfer of the future road allowance and the 0.3 metr~ reserve at the southerly limit of the subdivision must be clarified by the director 0' Public Works. The timing of construction of the future road to the south and timint of issuance of buildling permits on Lots 14 and 15 must also be clarified to tht satisfaction of the Director of Public Works. .. 16. That the Owner removes all existing temporary turning circles at the existing limitS" of Fieldcrest Avenue prior to issuance of building permits for the subject draft plan. ,. The applicant must reconstruct the road to urban standards, including asphalt paving, curb and gutter, boulevard sod, sidewalks, street trees, and street lighting. II1II 17. That the stormwater drainage works and facilities necessary for this developmen fIIIIII must be constructed in accordance with the Robinson Creek Master Drainage Study as dated and approved by the Director of Public Works. ,. 18. That the applicant may be restricted to 1 construction access, depending on th - timing of construction of the subdivision. The location of the construction access will be made at the discretion of the Director of Public Works. .. 19. That the Owner shall pay to the Municipality, the development charge i,. accordance to the Development Charge By-law as amended from time to time, as well as payment of a portion of front end charges pursuant to the Developmer.. Charge Act if any are required to be paid by the owner. III 20. That the Owner shall provide and install sidewalks, street lights, temporary turnino circles etc. as per the Municipality's standards and criteria. .. 699U18 - 21. ... - 22. - - - That the Owner shall cause all utilities, including, hydro, telephone, Cable TV, etc. to be buried underground. That the Owner shall provide the Municipality, at the time of execution of the subdivision agreement unconditional and irrevocable, Letters of Credit acceptable to the Municipality's Treasurer, with respect to Performance Guarantee, Maintenance Guarantee, Occupancy Deposit and other guarantees or deposit as may be required by the Municipality. 23. That the Owner shall adhere to architectural control requirements of the Municipality. 24. That prior to the issuance of building permits, access routes to the subdivision must be provided to meet Subsection 3.2.5.2(6) of the Ontario Building Code and, that all watermains and hydrants are fully serviced and the Owner agrees that during construction, fire access routes be maintained according to Subsection 2.5.1.2 of the Ontario Fire Code, storage of combustible waste be maintained as per Subsection 2.4.1.1 and open burning as per Subsection 2.6.3.4 of the Ontario Fire Code. - - - - - - - .. ... .. - - - - 25. The Owner agrees that where the well or private water supply of any person is interfered with as a result of construction or the development of the subdivision, the Owner shall at his expense, either connect the affected party to municipal water supply system or provide a new well or private water system so that water supplied to the affected party shall be of quality and quantity at least equal to the quality and quantity of water enjoyed by the affected party prior to the interference. 26. That the Owner shall fulfil all requirements of the Durham Regional Public Works Department, Central Lake Ontario Conservation, Ontario Hydro, Bell Canada, and Canada Post Corporation, financial and otherwise. 699U19 ON: PO-84-99 - - Meeti ng: ... Date: - Report #: ... Subject: - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Monday, July 5, 1998 Res. # PD-84-99 File #:ZBA 99-026 By-law # APPLICATION FOR REMOVAL OF HOLDING (H) SYMBOL APPLICANT: 535078 ONTARIO LIMITED 18T-97028 PART LOT 31, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON FI LE NO.: ZBA 99-026 Recommendations: - - - ... 3. - 4. - 5. .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following 1 . THAT Report PD-84-99 be received; 2. THAT Rezoning Application ZBA 99-026 submitted by 535078 Ontario Limited requesting the removal of the "Holding (H)" symbol from the subject lands be APPROVED as per Attachment No.2; THAT the amending By-law, attached hereto, be forwarded to Council for approval; THAT a copy of this report and the amending by-law be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in this report and any delegations be advised of Council's decision. .. - - - - - 1. APPLICATION DETAILS 1.1 Owner: 535078 Ontario Limited 1.2 Rezoning: Removal of "Holding (H)" symbol 1.3 Draft Plan of Subdivision: To allow the development of draft plan of subdivision 18T-97028 containing ten semi-detached and one single family dwelling lot. 699020 REPORT PD-84-99 PAGE 2 .. 2. 2.1 3. 3.1 3.2 BACKGROUND ... On June 24, 1999 an application was received by the Municipality of Clarington Planning and Development Department requesting removal of the "Holding (H)' .. symbol from the lands associated Draft Plan of Subdivision 18T-97028. The subject lands are located in Part Lot 31, Concession 2, former Township of Darlington .. fronting on the north side of Wade Square, west of Trull's Road. .. COMMENTS The subject property is presently zoned "Holding - Urban Residential Type On.. ((H)R 1)". The provisions of the zoning by-law allow for the removal of the "Holdin~ (H)" symbol, by By-law, upon Council being satisfied that the uses to be permitte81 will be adequately serviced, have appropriate access, and will be used for tL purposes intended by the By-law. .. The applicant has executed the Subdivision Agreement and is in the process of finalizing the required engineering and financial obligations relative to the issuano ... of an authorization to commence works under the provisions of the subdivision agreement. III 3.3 It is noted that pursuant to Section 36 of the Planning Act, a By-law Amendment t, fIIIIII remove the "Holding (H)" symbol is not subject to the normal appeal period afforded to a standard rezoning application, and accordingly shall be deemed finc... and binding should Council grant approval of same. ... 4. RECOMMEN DA TIONS 4.1 In consideration of the comments noted above, Staff would have no objection to t/1oef removal of the "Holding (H)" symbol as shown on the attached by-law an-I schedule. .. .. ... 699021 .. REPORT PO-84-99 PAGE 3 - Respectfully submitted, - Reviewed by, - Davi J Cr e, M.C.I.P., R.P.P., Director 0 Planning & Development 6 Va----elZ~-0 ~ Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer - LDT* DJC*cd June 25, 1999 - Attachment No.1 Attachment No.2 Key Map By-law - Interested parties to be notified of Council and Committee's decision: - - W.E. Roth Construction Ltd. 1500 Highway No.2 Suite 203 Courtice, Ontario L 1 E 2T5 - - - - - - - - - - 699022 - ATTACHMENT' 1 . SUBJECT SITE LOT 32 LOT 31 \ I LOT 30 LOT 29 .. COURTICE KEY MAP ZBA. 99-026 699ut3 ... .. .. .. ... .. N .. Z 0 , - .. (f) (f) w ... (.) z 0 .. (.) fIIIIII .... ... .. I ... .. .. ... .. ATTACHMENT' 2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 99- - - being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle. - - WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle to implement DEV 94-015. - ... NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of C1arington enacts as follows: 1. Schedule "4" to By-law 84-63 as amended, is hereby further amended by changing the zone designation from: "Holding - Urban Residential Type One ((H)R1)" to "Urban Residential Type One (R1)" as illustrated on the attached Schedule "A" hereto. - - 2. Schedule "A" attached hereto shall form part of this By-law. - 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 and 36 of the Planning Act. - - BY-LAW read a first time this 5 day of July 1998. .. BY-LAW read a second time this 5 day of July 1998. - BY-LAW read a third time and finally passed this 5 day of July 1998. - MAYOR - - CLERK - 699ui4 - This is Schedule"A" to By-law 99- passed this day of ~ 1999 A.D. ... , .. LOT 31 , CONCESSION 2 ... --"'[CI5'ER~.'-- - YORKVILLE DRIVE --,.- -- - -- ---- ------ --------------- - --- --- I I I PlAN I I ! 1 I I I i I I" '.....- 6;-, i ~-J I....;,I~ Lor,~~ I .011'" "'rl~,0Il1)<07t~ri~;____;i';; I lo,lo>O : [0':6' I lMi6l' I lori6J : ,.":64 i . :7~~'~<J'~r II ",l "j! ~I::! '~l ~il ~~I':'i: ~t _=! ,JI..,il..;1 ,,;I...;~~I.;I~~1 ,,;1 :il ,:,Ii".'~, '~~jl! 0 d ,i I ~t I ~i I ill it I ;~ I it I il i ill i! I i! I ill ill il: it I ill ill ill it! Hi ill. ,..i I ~ t F'.:r- < 4/1.., ~11"fl"'1 ~11~fl..,I..II..II..tI411~11 "II",: o.'i"': "rl'l-,__c._L_~/LDf , , ~,. ,: "-0 ,;"C: 10' : ; CJ:) - ! ....J ", ....J .:.::) I c: I I l- I ' IIi I' ~'IIII:' ~.II"" t~~I; .. ~ _I Q:'! " / 01 r-/- --1_ _ . t~ii~~_~~~--,. ~ \ ~ ---, p~' I 0 :.;. \ - - - l0' ? - - - -. ~ '\ ~=-~, p..". w LOCI( 12'" ~~fl~;="~.~_: t ~'Ji-=':' ,.,\ -- """"-' ''"', I lO'i'<' C> - - ,0' J - - - -1" .-- / ~ "Alt.. I----~ ,------ -1 lor i'J \ ... ",,'~' ""r'~' WADE SQUAAocE"" ",. .,ze ~----T---r--'--r-~--r--~----- ! I I I I I ! ! I I I I I pJoN I I .. ... '6 I (01 " "0' 18 ItO' '9 1,01 i'O Ilor i' ... ~ZONING CHANGE FROM n(H)R1" TO n (H)R1" .. .. .. Mayor Clerk ~ SUBJECT SITE fIIIIII LOT 32 LOT 31 LOT 30 LOT 29 COURTICE .. .. N Z o U') U') UJ U Z o U .. ... t .. .. 699uLJ - ON: PO-8S-99 ... - .. Meeting: Date: .. Report #: - Subject: - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Monday, July 5, 1999 Res. # PD-85-99 File#: 18T-91004 By-law # REVISIONS TO DRAFT PLAN APPROVAL PORT OF NEWCASTLE DEVELOPMENT APPLICANT: THE KAITLlN GROUP LTD. PT. LOT 28, 29, 30 & 31, B. F. CONC., FORMER VILLAGE OF NEWCASTLE FILE NO.: 18T-91004 - Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1 . THAT Report PD-85 -99 be received; 2. - - - .. .. - - - - - THAT, as soon as is reasonably practical following the expiration of the Unconditional Date defined in the Principles of Understanding attached to Report PD-54-99, the Region of Durham be advised that the Municipality of Clarington recommends: a) approval of the further red-line revisions to draft plan of subdivision 18T-91004 as shown on the plans contained in Attachment No.2 to this report; and b) the amendment to the conditions of approval of draft plan of subdivision 18T- 91004 as set out in Attachment No.4 to this report. 3. THAT the Mayor and Clerk be authorized, by By-law, to execute the Subdivision Agreement between the Owner of the revised draft plans of subdivision 18T-91004 and the Corporation of the Municipality of Clarington at such time as an agreement has been finalized to the satisfaction of the Director of Public Works and the Director of Planning and Development. The revised Subdivision Agreement is to reflect the revised conditions of draft approval contained in Attachment No.4 to this Report and the provisions of the Principles of Understanding attached to Report PD- 54-99; and, - 4. THAT the Region of Durham Planning Department and all interested parties listed in this report and any delegations be advised of Council's decision. 699lJ26 REPORT PD-85-99 PAGE :. 1. 1.1 APPLICATION DETAilS ... Appl icant: The Kaitlin Group Ltd. Bousfield, Dale-Harris, Cutler & Smith .. 1.2 Agent: 1.3 Subdivisions: ~ 18T-91004 Original Proposal: Originally sought approval for 363 units in the first phase ( the Port of Newcastle development consisting of: ... · 260 single detached dwellings . 53 street townhouses · a 50 unit multiple residential block ... Draft Approved for: Draft approved for 364 units consisting of: · 92 single detached dwellings · 198 semi-detached/link dwelling · a 56 unit multiple residential block · an 18 unit multiple residential block · various blocks for reserves, future development etc. ... ... Proposed revision to ... Draft Approval: Seeking to revise the draft approval to allow for a total of 35"- units consisting of: ' · 94 single detached dwellings · 204 semi-detached/link dwelling · a 56 unit multiple residential block .. .. 1 .4 Area 88.228 ha (218 acres) fIIIIII 2. BACKGROUND 2.1 Plan of Subdivision 18T-91004, which included the first phase of development ef the Port of Newcastle, was recommended for approval by Clarington Council . June of 1996 and draft approved by the Region of Durham on September 9, 199~ The second phase of development of the Port of Newcastle was recommended f, " ... approval by Clarington Council in October of 1997 and draft approved by die Region of Durham on November 18, 1997. tJIiI 2.2 A draft subdivision agreement for 18T-91004 was prepared by Municipal staff ar ~ .. the Solicitor and forwarded to Kaitlin in September of 1998. Kaitlin's solicitor ... 699U27 .. .. REPORT PD-85-99 PAGE 3 - - - - 2.3 - - .. - appeared before Council in October 1998 regarding the securities required through the subdivision agreement. He subsequently indicated that Kaitlin intended to appeal the conditions of draft approval to the Ontario Municipal Board. This led to a series of discussion which resulted in a proposed settlement referred to as the Principles of Understanding. Changes to the conditions of draft approval (modifications) and changes to the draft Plans of Subdivision (revisions) have been negotiated by staff and Kaitlin pursuant to the Principles of Understanding. This report deals with the modifications to the conditions of draft approval and some of the revisions respecting Plan 18T-91 004. The balance of the revisions could not be dealt with within the context of this report since they will require Public Meetings to be held in accordance with the provisions of the Planning Act. The matter is addressed further in Section 3.3 of this Report. 3.1 3. PROPOSED REVISIONS TO DRAFT PLAN OF SUBDIVISION - - - .. .. .. - - - - The revisions recommended in this report will not result in an increase In the population of the neighbourhood. They represent a reallocation and a relotting of the approved number of units as well as the addition of lands that were previously excluded from the subdivision. Kaitlin has been advised that the total number of units developed for the Port of Newcastle Neighbourhood is not to exceed 1006. Draft plan of subdivision 18T-91004, as revised and subsequently red-lined by staff, totals 336 units and does not offend the target population of the Clarington Official Plan. Key elements of the revised plan are: · the inclusion of Block 209 in 18T-91 004, which is part of the Wilmot Creek wetlands complex, a 12 hectare Class II Provincially significant wetland. This Block is to be transferred to the Municipality within 30 days of the unconditional date identified in the Principles of Understanding; · the redesignation of Block 198 in 18T-91004 from a clubhouse to parkland along the waterfront. This is an additional .715 hectares of parkland over the parkland inCluded in the currently approved draft plan. These lands will be transferred at the same time as Block 209. The clubhouse would be relocated within Future Use Block 215 on the east side of Toronto Street across from the Water Pollution 699G28 REPORT PD-85-99 PAGE .. Control Plant and would require an amendment to the Comprehensive Zoning B~ law; .. · the inclusion of Block 202 in 18T-91004, which is 1.0 hectares in size, over which the Owner will transfer to the Municipality a perpetual non-exclusiv- easement for the purpose of use by members of the public as a waterfror.. promenade and access to the beach as well as use by pedestrians and vehicles to allow ingress and egress, together with the right to install appropriate surfaces an . landscaping on the easement area; ... · the enlargement of Block 199 in 18T-91004 to incorporate a portion of the par previously reserved for Phase II. It will represent the 5% parkland dedicatiOMi requirement for both 18T-91004 and 18T-96013. ... The benefits to the Municipality are the significantly increased parkland dedication along the waterfront as well as the transfer of the Wilmot Creek Wetlands. Th .. dedication and transfer of these lands will help to facilitate the development of the waterfront trail and its associated linkages. fIIIIII 3.2 The balance of the proposed revisions involve: III . relotting along Caldwell and Rosemeadow Crescents as a result of gradina considerations in 18T-91 004; .. · the relotting of Block 193 in 18T-91004 from an 18 unit coastal villa block t single detached and semi-detached lots. .. 3.2 The relotting along Caldwell and Rosemeadow Crescents is necessary due to gradir'!f considerations which were not discovered until the detailed engineering w.~ completed. This relotting results in a reduction of the number of dwelling units in th'i! area. It can be considered at this time since the relotting does not require c. amendment to the Comprehensive Zoning By-law. ... 3.3 Block 193 in the current draft approved plan of subdivision is zoned Urban Residenti:1' Type Four - Special Exception (R4-16). This zone category would not allow for H ... development of the lands with single detached and semi-detached dwellings as .. 699U29 ... - REPORT PD-85-99 PAGE 5 - - - - desired by the applicant. As a result, staff have advised Kaitlin that an application to amend Comprehensive Zoning By-law 84-63 is required. Since this process requires a Public Meeting, staff cannot recommend the approval of the relotting at this time. As a result, staff have created Block 211, as a future development Block, which may be relotted should Kaitlin be successful in obtaining a zoning amendment on the lands. 4.1 4. OPEN SPACE BLOCKS - - .. .. 4.2 - .. .. .. .. - .. - - - In discussions with Kaitlin, Municipal staff expressed a desire to obtain ownership of or easements over all the Open Space lands with the development of the first phase of the Port of Newcastle development. This would include all open space lands along Lake Ontario between the Toronto Street road allowance and the mouth of Graham Creek. Kaitlin's response was that they were willing to dedicate Block 201 to the Municipality at this time, but preferred to dedicate the balance of the waterfront Open Space lands as future phases are developed. In the interim, Kaitlin was prepared to accommodate the future waterfront trail in the following manner · Temporary easements over future use Block 207 along the waterfront for the purposes of a waterfront trail for use by members of the public, which temporary easement shall terminate on the transfer to the Municipality of Blocks 211 and 213 in 18T-96013; · Dedication of Block 201 on 18T-91 004; · Transfer in escrow of Block 210, to be held by the Municipality's solicitor until either the Municipality has approved the capital expenditure for the construction of the Waterfront Trail on Block 201 in 18T-91004 or the day on which development of anyone or more portions of Block 204 in 18T-91 004; and · A perpetual non-exclusive easement over Block 202 in 18T-91 004 for the purpose of use by the members of the public as a waterfront promenade with access to the beach and vehicular parking as well as use by the pedestrians and vehicles to allow ingress and egress together with the right to install appropriate surfaces and landscaping on the easement. 699U30 REPORT PD-85-99 PAGE f..t 4.3 The above-noted transfers or easements will allow for the development of th~ waterfront trail which will connect the Graham and Wilmot Creeks. Although some o' the connections are being made by easements or transfers in escrow, it is noted that~ with the exception of Block 202, all of the lands will end up in municipal ownershil lIlIi given the fullness of time. ... 4.4 In the meetings with Kaitlin, staff requested that the Graham Creek valleylands be included within 18T-91 004 as a Block to be transferred to the Municipality prior to th; lIlIi registration of 18T-91 004. As of the writing of this report, Kaitlin has refused to include these lands within the limits of the plan of subdivision and has indicated that ..; intends to retain ownership of the lands and investigate possible recreational opportunities for their associated Marina. Generally, developers dedicate valleylanc'wi to the Municipality gratuitously. The acquisition of these lands would be beneficial to the Municipality's development of a waterfront trail which is open and accessible t.. the public with linkages to other areas of interest. .. Staff have red-line revised Block 200 to reflect the size of Block 200 in the current dra' approved plan. Block 200 represents a 5.0 metre walkway abutting the rear lot Iin~ along Caldwell, Rosemeadow and Carveth Crescents. As a condition of dra ... approval, the developer will be required to install a 1.2 metre chain link fence at the rear of residential properties along the open space blocks. ... 5. 5.1 MODIFICATIONS TO THE CONDITIONS OF DRAFT APPROVAL ... In order to implement the Principles of Understanding, forwarded by Report PD-54-99, several conditions of draft plan approval require modification. To assist Council... reviewing the Conditions as proposed for modification a complete list of the Municipality's conditions have been attached to this report as Attachment No.4 ar.. the modified conditions have been bolded. The following is a brief synopsis of tbl3 proposed modifications: IIIli lIlIi 699031 .. - REPORT PD-85-99 PAGE 7 .. Condition No.1 The proposed modification to this Condition reflects the addition of new Open Space Blocks, a new Park Block along Lakebreeze Drive and revised lotting in the vicinity of Caldwell and Rosemeadow Crescents. - - - Condition No.7 The proposed modification to this Condition reflects the addition of the new Park Block along Lakebreeze Drive and addresses its dedication to the Municipality. - Condition No.8 The proposed modification to this Condition reflects the addition of Block 209 (Wilmot Creek Wetlands Complex) to the plan of subdivision and its dedication to the Municipality. In addition, the Conditions addresses the transfer of Block 210 to the Municipality in escrow, to be held by the Municipality's solicitor until - - Condition No. 26 This condition is proposed for deletion to reflect that, without fettering Council's ability to deal with the proposed new development charge by-law in any way, the intention of the Principles of Understanding is to add the chargeable portion of the Mill Street Grade Separation Improvement Works in the new development charge by- law. - - - Condition No. 27 d) This is a new condition which has been added to reflect that Kaitlin is responsible for making improvements to the existing Mill Street grade separation to accommodate the traffic anticipated from the development of Phase One. - Condition No. 29 This Condition is proposed for deletion in order to remove the reference to the $750,000.00 security deposit currently required for the Toronto Street Grade Separation Construction Works. - - Condition No. 31 This Condition is proposed for deletion in order to remove the reference to a construction agreement regarding the Toronto Street Grade Separation Works and the Toronto Street Road Reconstruction Works. - - Condition No. 37 This Condition is proposed for deletion to remove the reference to the construction of the Park Block which is now proposed for inclusion in the new development charge by-law. - - - 699032 REPORT PD-85-99 PAGE t... Conditions 40 to 51 are all new conditions, a brief synopsis of which is provided irf' the following. .. Condition No. 40 The new condition requires the preparation of an Open Space Master Plan for th.... use of and improvements to the Open Space Blocks. The plan is to address access, fencing, walkways, signage, landscaping etc. Condition No. 41 & 42 These new conditions address the transfer of permanent easements over Block 20: and temporary easements over other waterfront/open space lands as well a.. temporary easements over future road allowances. These easements will allow for the timely construction of a waterfront trail. The temporary easements terminate 01 the transfer of the lands to the Municipality or on the issuance of an Authorizatiol'P' to Commence Works for the Stormwater Management Facility. .. Condition No. 43 & 44 fIIIIII These new conditions addresses the issue of fencing around open space blocks parks and Block 203, the stormwater management facility. ... Condition No. 45 This new condition requires the owner to prepare an environmental guide it.. accordance with the recommendation of the Management Plan for the Samuel Wilmot Nature Area. Condition No. 46 This new condition requires the submission of a site development plan for Block 202, 205 and 206. The plan is to address such matters as parking, boat storage,.. landscapi ng and recreational faci II ities ... Condition No. 47 to 50 .111 These new conditions reflect the recommendations of Report PD-36-99, the Parkin-po in Residential Areas report. ,III Condition No. 51 This new condition requires the owner to establish a geodetic benchmark in th .... vicinity of Lakebreeze Drive and Port of Newcastle Drive. Condition No. 52 .. This condition requires that the owner install signage along the Graham Creek valleyland area on the east side of Block 200 to the satisfaction of the Director ( Public Works. I'" I. 699033 III - REPORT PD-85-99 PAGE 9 - 6. CONCLUSION - Notwithstanding that a satisfactory resolution was not achieved with respect to the Graham Creek valleylands, it is recommended that the revised draft plan of subdivision be recommended for approval as further revised in red as detailed in Attachment No.2. In addition, it is recommended that the conditions of draft approval of draft plan of subdivision 18T-91004 be amended as provided for in Attachment No. 4 to this report. For the sake of clarity, a comprehensive list of the Revised Conditions of Draft Approval has been prepared and the new and/or revised conditions have been highlighted. .. - - .. Respectfully submitted, Reviewed by, - - () V ~.::.. ~~ - Davia ome, M.C.I.P., R.P.P. Director of Planning & Development Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer WM*DJC*cc - - Attachment No. 1- Key Map Attachment No.2 - Red line revised Plan of Subdivision - 18T-91 004 Attachment No.3 - Extracts of Phase 1 of Plan of Subdivision 18T-91 004 Attachment No.4 - Revised Conditions of Draft Approval - 18T-91 004 - - Interested parties to be notified of Committee's and Council's decision: The Kaitlin Group Ltd. Mr. Douglas Cronk 1029 McNicol1 Avenue Bond Head Community Association Scarborough, Ontario R.R.#8 M1W 3W6 40 Boulton Street Newcastle, Ontario L 1 B 1 L9 - - Bousfield, Dale-Harris, Cutler & Smith 3 Church Street Toronto, Ontario MSE 1M2 Mr. Dave Rickard Newcastle Rate Payers Association 80 Given Road Newcastle, Ontario L 1 B 1 G9 - - - 699034 ATTACHMENT NO.1 .. .. LANDS SUBJECT TO PHASE 1 : PORT of NEWCASTLE .. V//~ ADDITIONAL LANDS OWNED BY KAITLlN .. LOT 31 LOT 30 LOT 29 LOT 28 ! I', Ii \1\ II \ \ \ \ \ \ LJ - w b-- .. HIGHWAY 401 .. ~ .. W z 0 w - a::: (/) IIiII t- (/) CJ) W / / U ... ~(/ Z 0 U .. . U .. Z 0 U .... t- Z .. 0 e:::: La... .. Z W ~ ... I LAKE ONTARIO 0 ! e:::: CD .... .. NEWCASTLE VILLAGE 18T-91 004 .. KEY MAP 699u)J .. .. - :'iii'Hq! ~ I~~ ::t:~ J11 ,,'. '" A~ , . 1"" , ~ er;' ~: : I ,ill! t>-J_ h ~i II ~ Co I i ~~ i -~ ~ - '" IS co 0801 .. a ~ a .I:., I Uii;~ ! nUl nnUI i - HU I mil II II i - I a :llI ~! III ~ IIrJq 11"1 , - . EUi:N' ;f """";"1 lUll 9 i I I - lP JfHl(Jl iF: ~ .Jl P ..1 J ,I H: tHF fi ; if T - I . II! I (Iii ; 1 i Fi~ '! I I r 'f 0 [ II H!t ! r 1 1 ! . I - r 11 rl .. - ifi - t.i i . !h i 1 i Of t j ~ iH · r r! - ( it ( I~~ I .' [ ~ i ~ II' t { r 1, t , .. ///'~--::~>~~~=~>, " 0 CD "-.. \J 0 ~ ::rlf) << o~~ ~~ co ~\ I \ 'O-a~rT1 ~8~~ \ S::Oz ~ C> - .. - - - - - - 699u)o ATTACHMENT NO.2 I il: I I n ~ I 10 rJ Ii I TORONTO "Rcn 121 121 BALD"IN STRIEr '{," ! I ~----"1- ';,/ - - --~- \( : I \,J, o o CD b ~-< 0 I ~ //~) ,~ ~, :::' ~ '~~ )> " o ='" Z fTl o ATTACHMENT NO.3 ... I !,-t8'20' ( 400.210 / / / I' //o,j 7t'57'20"[ N 71'13'20. [1 :i'O.117m , N 7aOS'40. E 199') .. .~ : .:.. i ~. ! , AN" l~ , U ~H' I r- , L .. ... .. ... ~' '~1!P W.LJy , -, .LJv i! ..~-/,-!~vUf ... IIIIIIi ... IIIIIIi SURVEYOR'S CERTiFiCATE I / / / / ) I \ /rn.OCI( 1 f)+- I / MULTIPcE RESID, i I I '..cOM.M[~, ~,k", 2 0 111 i ;' t:) L9.WQ, r' tt I '30 un,ts 0 ~UT/IR;:::- I\I\/EI P~:-NI - IU",- ULV L '/ 0(1(12 , I MULTIPLE RESIDEN71AL , -------1 ;< 9 0 6 h J,;I HOTEL;' COMMERCIAL ---,--- ~.' ::: 2497ha ---- ---- ,~:: ____ --------_________ -------.J ==-48~ un, ts~" &", ~ -------- MU~' ---~--, , L TIPLC"!6t.1 - ~ __ 4J, ~C ' 10,) SIDle , >" eNTIAL '. & Un,ts LOCI\ OPEN '0 I JQ, SPAce- u1ho l :z '" ~ ,~ CJ ... .. IIIIIIi .. .. I nereby certify that the boundanes oi the land to be subdivided as shown on thiS plan. ana their relotlOnshlQ ~o the adiacent land ore accuraleiy ana correctly showr-, SET ORIGINAL SIJBMISSIQr, R_S II:NlPIJ.. 0.....:> ::;'.'':It&n J.O.IWlM[S!.MT!L .. ~~ OWNER'S AUTHORIZATION I(we 1138337 ONTARiO I~JC, ON? ... EXTRACT OF PHASE J: OF DRAFT PLAN OF SUBDIVISION 18T -91004- .. 699u)7 ... - A IT ACHMENT NO.4 REVISED CONDITIOI\iS OF APPROVAL OF FINAL PLAN REGISTRATION PLAN IDENTIFICATION 1M 1. That draft Plan of Subdivision 18T-91004 prepared by Bousfield, Dale-Harris, Cutler and Smith Inc. dated May 26, 1999, as per the attached plan showing 92 lots for single detached dwellings, 188 lots for semi-detached or linked dwellings, Block 197 for 56 medium density units, Blocks 198 and 199 for a Park, Blocks 200, 201, 202, 205, 209 and 210 for Open Space, Blocks 203 and 208 for Stormwater Management facilities, Blocks 204, 207 and 211 for future development, Block 206 for a marina and various Blocks for reserves, road widenings, site triangles etc. - - - - - - .. .. - - .. - .. - - - - FINAL PLAN REQUIREMENTS 2. That all streets shown within the Plan of Subdivision shall be dedicated as public highway and shown as such on the final plan. 3. That all streets shall be named to the satisfaction of the Municipality of Clarington and shown on the final plan. REQUIREMENTS TO BE SATISFIED PRIOR TO SUBDIVISION AGREEMENT 4. That the Owner shall retain a qualified landscape architect to prepare and submit a Landscaping Plan to the Director of Public Works and the Director of Planning and Development for review and approval. The Landscaping Plan shall reflect the design criteria of the Municipality as amended from time to time. 5. That the Owner shall retain a professional engineer to prepare and submit a Master Drainage and Lot Grading Plan to the Director of Public Works for review and approval. All plans and drawings must conform to the Municipality's Design Criteria as amended from time to time. 6. That the Owner shall retain a qualified consultant to prepare and submit a Tree Preservation plan to the Director of Planning and Development for review and approval. 7. The Owner shall transfer to the Municipality, Blocks 198 and 199 for Park purposes, free and clear of all encumbrances. 8. The Owner shall transfer to the Municipality, Blocks 200, 201 and 209 for Open Space purposes, free and clear of all encumbrances. The Owner shall also deliver to the Municipality's Solicitor, in escrow, a transfer of Block 210 to be held in escrow until either the Municipality has approved the capital expenditure for the construction of the Waterfront Trail on Block 201 of the Draft Plan or the day on which development of anyone or more portions of Block 204 on the draft plan of subdivision is commenced. 699\JJO REVISED CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION .. REQUIREMENTS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT .. 9. That the Owner shall enter into a Subdivision Agreement with the Municipality dealing with matters financial and otherwise which the Municipality considers to be appropriate and agrees to perform all terms and conditions of the Municipality's Subdivision Agreement, including but not limited to, the requirements that follow. .. .. 10. That all easements, road widenings and reserves as required by the Municipality shall be granted free and clear of all encumbrances. .. 11. That the Owner shall pay to the Municipality, the development charges in accordance to the Development Charges By-law, as amended from time to time. .. 12. That the Owner shall provide and install sidewalks, street lights, temporary turning circles etc. as per the Municipality's standards and criteria. .. 13. That the Owner shall cause all utilities, including hydro, telephone, Cable T.V., etc. to be buried underground. .. 14. That the Owner shall deposit with the Municipality, unconditional and irrevocable Letters of Credit, acceptable to the Municipality's Treasurer, with respect to Performance Guarantees, Maintenance Guarantees, Occupancy Deposits and other guarantees or deposits as may be required, respecting the particular work or works. ." ." 15. That the Owner shall comply with the architectural control requirements of the Municipality. .. 16. That prior to the issuance of building permits, access routes to the subdivision must be provided to meet Subsection 3.2.5.2 (6) of the Ontario Building Code and that all watermains and hydrants are fully operational. Further, the Owner agrees that during construction, fire access routes be maintained according to Subsection 2.5.1.2 of the Ontario Fire Code, storage of combustible waste be maintained as per Subdivision 2.4.1.1 and open burning as per Subsection 2.6.3.4 of the Ontario Fire Code. .. fIIIIII 17. That the Owner agrees that where the well or private water supply of any person is interfered with as a result of the construction or the development of the subdivision, the Owner shall at his expense, either connect the affected party to the municipal water supply system or provide a new well or private water supply system so that water supplied to the affected party shall be of the quality and quantity at least equal to the quality and quantity of water enjoyed by the affected party prior to the interference. .. ." .. 18. That the Owner supply on disk, in a CAD format acceptable to the Municipality a copy of the proposed Plan of Subdivision as Draft Approved. JIIIII .. 699u)1 III - REVISED CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION - REQUIREMENTS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT- Cont'd .. - - - - - - .. - .. .. - - - - - - 19. Prior to registration of any portion of this draft plan, any portions of existing road allowances between the Broken Front Concession and Concession 1 adjacent to this plan of subdivision, with the exception of lands for municipal purposes (ie. roads, parks, etc.) shall be closed and conveyed in accordance with the Municipality's Road Closure Policy and integrated into the plan of subdivision. The costs for the closure and conveyance of this road allowance and the land costs shall be borne 100% by the developer. 20. The Owner will be responsible for 100% of all costs associated with the road opening by By-law and the reconstruction of the unopened section of the Toronto Street road allowance. The required section will be the portion deemed necessary to serve as a direct connecting roadway access between the existing limit of Toronto Street and the subdivision. 21. The stormwater drainage works and facilities necessary for this development must be constructed in accordance with the Port of Newcastle Stormwater Management Report, dated March 1996 (latest revision) prepared by Cosburn Patterson Mather Ltd. and as finally approved by the Director of Public Works. 22. The Owner must provide the Public Works Department with a Storm wate r Management Implementation Report which provides for the sequential construction of the stormwater management works necessary for the entire watershed and addresses the impacts of this plan of subdivision in the absence of the balance of the watershed. This report shall be subject to the approval of the Director of Public Works. The Owner must demonstrate through detailed engineering that all external drainage can be adequately accommodated within the proposed road pattern. All overland flow routes must be clearly identified and adequately sized. 23. The lot grading of all lots within this plan of subdivision must be designed with rear to front grading in accordance with the Public Works Department's Lot Grading Guidelines and Design Criteria and Standard Drawings. 24. The Owner will be responsible for providing a functional report which demonstrates that the lands designated for stormwater management facilities have been adequately sized for the ultimate need of the entire watershed. The report must also demonstrate that the facilities can accommodate any anticipated phasing of the subdivision. No temporary facilities located outside of the designated blocks will be permitted. 25. This plan of subdivision may only be developed provided that the Owner assume full responsibility financial or otherwise for all construction of external and/or oversized services that are required in the opinion of the Director of Public Works to service this development. 699u4J REVISED CONDITIONS OF AFPROVAL OF FINAL PLAN REGISTRATION .. REQUIREMENTS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT- Cont'd 26. DELETED .. .. 27. That the Owner is responsible for the "Toronto and Mill Street Improvement Works". These works i ncl ude: .. a) the reconstruction and/or construction of Mill Street to a collector road standard from the Mill Street grade separation northerly to the Toronto Street/401 interchange; .. b) the reconstruction and/or construction of Mill Street to a collector road standard from the Mill Street grade separation southerly to align with Street "A" of this plan of subdivision. This would include all costs involved in the construction of Mill Street (ie. land, relocation of utilities, connection or termination of existing streets, etc.) on a road alignment external to this plan of subdivision and based on a design satisfactory to the Director of Public Works; .. .:lIIII .. c) the reconstruction of the Mill Street/Toronto Street/401 interchange intersection including signals, additional lanes eastbound, westbound and southbound etc. to the satisfaction of the Director of Public Works; and, .. d) making improvements to the existing Mill Street grade separation to accommodate the traffic anticipated from the development of Phase One, including but not limited to the signalization of the underpass for one way operation and for the provision of pedestrian and cyclist traffic. .. .. 28. That the Owner is responsible for the extension of Toronto Street from the railway crossing southerly to connect to the road network in Phase One, in a manner and to a standard that provides a construction and emergency access for Phase One satisfactory to the Director of Public Works. 29. DELETED fIIIIII fIIIIII 30. That the Owner shall provide the Public Works Department with a Traffic Monitoring Report prepared by the Owner's transportation engineer. This report shall be required for the duration of the development of the subdivision to determine: fIIIIII a) the actual traffic volumes being generated from this development in comparison to the traffic volumes determined in the Traffic Impact Study; .. b) the level of service of which the Mill Street grade separation is operating; .. c) the nature and distribution of the traffic generated from Phase One, In comparison to the assumptions made in the Traffic Impact Study. .. .. 699uifl .. - - - - - - - - .. .. .. .. .. .. .. .. - - - REVISED CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT. Cont'd This Traffic Monitoring Report shall be implemented at the commencement of Phase One and prepared and submitted in a timely manner, satisfactory to the Director of Public Works. 31. DELETED 32. A temporary turning circle will be required at the western limit of Shipway Avenue. The turning circle must be constructed in a manner that provides a proper access to the park situated on Block 199. 33. The pavement widths for Port of Newcastle Drive, Lakebreeze Drive and Shipway Avenue will be determined at the detailed engineering stage. 34. The Owner must provide detailed engineering on the Street islands located on Port of Newcastle Drive and demonstrate that these islands can be safely accommodated within the road allowance and that they will be a useable asset which adds additional value to the overall streetscape and neighbourhood. 35. The Owner is responsible to construct a new access to the existing Newcastle marina. The location of the entrance shall be determined at the sole discretion of the Director of Publ ic Works. The Owner shall be responsible for 100% of the cost of constructing a new connecting access road between the Newcastle Marina and the subject draft plan. 36. All works and services must be designed and constructed in accordance with the Municipality of Clarington Design Criteria and Standard Drawings, the provisions of the Municipality of Clarington Development By-law #92-015 and all applicable legislation and to the satisfaction of the Director of Public Works. 37. DELETED 38. The Owner agrees that the Street islands in Port of Newcastle Drive shall be deeded gratuitously to the Municipality and shall not be included for the calculation or satisfaction of the parkland dedication requirements. ~ 699u'-t2 REVISED CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT- Cont'd 39. That the Owner satisfy all the conditions financial or otherwise of the external agencies I isted below: a) b) c) d) e) t) g) h) the Northumberland and Clarington Public School Board; the Ganaraska Region Conservation Authority; the Ministry of Natural Resources; the Ministry of the Environment; the Ministry of Citizenship, Culture and Recreation; Ontario Hydro; Bell Canada; and the Regional Municipality of Durham Works Department. 40. That the owner shall prepare an Open Space Master Plan for the improvement and use of Open Space Blocks on the Draft Plan and Draft Plan 18T-96013, other than Block 209 on this Draft Plan. The owner shall submit a draft open space master plan to the Director of Public Works for his approval not later than 1 year after the date on which the building permit for the first dwelling unit on the draft plan is issued. The Plan shall address, among other matters, access to the water's edge, erosion, public safety, fencing, location of walkways, viewing locations, fencing of any hazardous areas, and design specifications for trails, materials, signage, and landscaping to the satisfaction of the Municipality. 41. That Block 202 be revised to provide 1.0 hectares in lot area in accordance with the Principles of Understanding. In addition, the owner shall agree to transfer to the Municipality a perpetual non-exclusive easement in Block 202 on draft Plan of Subdivision 18T-91004 for the purpose of use by members of the public as a waterfront promenade with access to the beach and vehicular parking as well as use by pedestrians and vehicles to allow ingress and egress from Part 2 on Reference Plan 10R-191, at all times, together with the right to install appropriate surfaces and landscaping on the easement area. 42. The owner shall also agree to transfer the following easements to the Municipality: i) a temporary easement over the lands shown as Lakebreeze Drive within draft Plans of Subdivision 18T-91004 and 18T-96013 located easterly from Port of Newcastle Drive and in the lands shown as Parts 1 to 8, inclusive, on Plan 40R-18236, for the purpose of use by members of the Public and the Municipality for pedestrian and vehicular ingress and egress from Block 202 on draft Plan 18T-91004 and to and from Part 2 on Reference Plan 10R-191, which temporary easements shall terminate on the completion of construction and dedication as public highways of the aforesaid portions of Lakebreeze Drive as a public highway. 699u43 ... .. lIIII .. .. ... .. .. fIIIIII .. ... fIIIIII - .. .. .. fIIIIII - .. - REVISED CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION - REQUIREMENTS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT. Cont'd .. 42 ii) - - - - .. .. - - .. temporary easements in the lands shown on draft plan 18T-91004 as the portion of Shipway Avenue located easterly from Port of Newcastle Drive, Waterview Lane and Carveth Crescent from Shipway Avenue to the south- westerly corner of Lot 130 on Plan 18T-91004 for use by members of the public and the Municipality for pedestrian and vehicular access to and egress from Block 200 on draft Plan of Subdivision 18T-91004 and which shall terminate on the completion of construction and dedication as public highways of the aforesaid portions of Shipway Avenue, Carveth Crescent and Waterview Lane, respectively. iii) a temporary easement of access and use of members of the public over Block 217 on draft Plan of Subdivision 18T-96013 for the purpose of gaining ingress to and egress from Block 209 on draft Plan of Subdivision 18T-91004, which temporary easement shall terminate on the issuance of an Authorization to Commence Works respecting the construction of the storm water management works on Block 217 by the Owner pursuant to the conditions of approval of draft Plan of Subdivision 18T-96013; iv) a temporary easement in an area selected by the Director by written notice given to the Owner having a minimum width of 15 metres on Blocks 211 and 213 on draft Plan of Subdivision 18T-96013 for the purposes of a waterfront trail for use by members of the public, which temporary easement shall terminate on the delivery to the Municipality of transfers of Blocks 211 and 213. 43. That the Owner shall also agree to install a 1.2 metre chain link fence along the property lines between residential properties and all park lands and 1.2 metre chain link fence along the property lines between residential and open space lands. .. .. 44. That the Owner shall also agree to install fencing around Block 203 to the satisfaction of the Director of Public Works. - 45. That the Owner prepare a homeowner's environmental guide in accordance with the recommendations of the Management Plan for the Samuel Wilmot Nature Area. - - - - 699u44 REVISED CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT- Cont'd 46. That the Owner agrees that prior to the submission to the Municipality of an application for approval of plans and drawings for development on Blocks 205 and 206 on draft Plan of Subdivision 18T-91004 under Section 41 of the Planning Act, the Owner in consultation with the Municipality shall prepare and submit to the Director of Planning and Development for his approval a site development plan for Block 202 and Blocks 205 and 206. Among other matters, the development shall address the issues of parking on Blocks 205 and 206 including parking by members of the public using Block 202, the seasonal use of parking areas for boat and equipment storage in connection with the operation of the marine facilities on Block 205, recreational facilities, landscaping principles including materials and development design principles. 47. That the Owner or builder include a disclosure in all purchase and sale agreements advising home buyers of municipal parking regulations. 48. That the Owner ensure that on-street parking spaces are appropriately located in the vicinity of dwelling units and are not adversely affected by road geometrics. 49. That the Owner agrees that any parking space with a garage shall have a minimum width of 3.0 metres and a minimum area of 18.58 square meters. 50. That the Owner agrees that in all registrations of final plans subsequent to the first registration all single detached and semi-detached/linked dwelling units be constructed with two (2) outdoor parking spaces. Where the two outdoor parking spaces are provided side by side, the combined minimum width of the two spaces may be reduced to 4.6 metres provided the minimum landscaped open space within the front yard is thirty percent (30%) 51. That the Owner agrees to establish a geodetic benchmark in the vicinity of the intersection of Lakebreeze Drive and Port of Newcastle Drive which will serve as vertical control for the Port of Newcastle Neighbourhood. The Owner will be responsible for 100% of the cost of establishing this benchmark. 52. That the Owner agrees to install appropriate signs and/or delineation along the east limit of Block 200 to the satisfaction of the Director of Public Works. 699U4J ... .. .. fIIIIII ... ... .. ... .. - .. ... ... ... ..", III till III .. ON: cora-gpa - - .. Meeting: Date: - Report #: .. Subject: - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Monday, July 5, 1999 Res. # PD-86-99 FILE #: A99/021, A99/024 - A99/027, inclusive By-law # MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JUNE 24, 1999 FILE NO'S.: A99/021, A99/024 TO A99/027, INCLUSIVE .. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: .. 1 . THAT Report PD-86-99 be received; .. 2. - 3. THAT Council concur with the decisions of the Committee of Adjustment made on June 24, 1999 for applications A99/021, A99/024 to A99/027, inclusive; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for applications A99/021 and A99/024 to A99/027, inclusive in the event of an appeal. - .. .. - 2. .. 3. - 4. - - - 1. In accordance with Section 45 of the Planning Act R.S.O. 1990, all applications received by the Municipality for minor variance are scheduled to be heard within 30 days of being received by the Secretary Treasurer. The decisions of the Committee are detailed below. Applications A99/021, previously tabled from the June 10, 1999 meeting, was APPROVED as applied for. Application A99/024 was TABLED for a period of 9 months until all agency comments are received and the site plan is satisfactory to all commenting agencies. Application A99/025 was APPROVED as applied for subject to the applicant/agent applying for and receiving a building permit for the deck within thirty (30) days. 699u46 .. REPORT NO.: PD-65-99 PAGE 2 .. ... 5. Application A99/026 was APPROVED as applied for subject to the applicant resolving concerns with the fence, with the Planning and Building Departments within 90 days of this decision and prior to the pool construction. fIIIIII 6. Application A99/027 was APPROVED as applied for. ... 7. The purpose of each minor variance application and the Committee's decisions are-' detailed in Attachment No. 1. fIIIIII 8. Staff have reviewed the Committee's decisions and are satisfied that the application are in conformity with the Official Plan policies, consistent with the intent of the .. Zoning By-law and minor in nature and desirable. ... 9. Council's concurrence with the Committee of Adjustment decisions is required in order to afford staff's official status before the Ontario Municipal Board in the even" of an appeal of any decision of the Committee of Adjustment. .. Respectfully submitted, Reviewed by, fIIIIII D vi J. rome, M.C.I.P., R.P.P. Director of Planning & Development Q '" tJ-<- (UL.::o ~ ~ - Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer fIIIIII SL *LDT*DJC*cc 25 June 1999 ... Attach. .. .. .. 699u47 .. - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON - COMMITTEE OF ADJUSTMENT PERIODIC REPORT ... FILE NUMBER: A99/021 ... ******************** APPLICANT: MELANSON, GARY ... AGENT: HENLEY, MIKE - PROPERTY DESCRIPTION 1449 TAUNTON ROAD .. PART LOT: 35 CONCESSION: 4 TOWNSHIP: DARLINGTON ... PLAN NUMBER: ZONING: RC ... .. HEARING DATE: 24-Jun-99 APPEAL DATE: 14-Jul-99 DECISION: APPROVED - MINOR VARIANCE: .. TO PERMIT THE CONSTRUCTION OF A DETACHED GARAGE WITH AN EXTERIOR SIDE YARD SETBACK OF 4 METRES (13.12 FT), INSTEAD OF THE REQUIRED 10 METRE EXTERIOR SIDE YARD. ... ... - REASON FOR DECISION: THAT AS THE APPLICATION IS CONSIDERED TO BE IN CONFORMITY WITH OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED MINOR AND DESIRABLE, THE APPLICATION BE APPROVED AS APPLIED FOR. - - - 699u48 ... .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON COMMITTEE OF ADJUSTMENT .. PERIODIC REPORT .. FILE NUMBER: A99/024 ******************** .. APPLICANT: 1098431 ONTARIO LIMITED AGENT: MCDONALD'S RESTAURANTS OF CANADA .. PROPERTY DESCRIPTION .... 1000 REGIONAL ROAD 17 PART LOT: 29 CONCESSION: 2 TOWNSHIP: CLARKE fIIIIII PLAN NUMBER: ... ZONING: C4 .. HEARING DATE: 24-Jun-99 .. APPEAL DATE: 14-Jul-99 DECISION: TABLED .. MINOR VARIANCE: TO PERMIT A SPACING REDUCTION BETWEEN AN INTERSECTION AND THE PROPOSED ACCESS FROM THE REQUIRED 50 METRES TO 40 METRES. ... fIIIIII REASON FOR DECISION: THAT THE APPLICATION BE TABLED FOR A PERIOD OF 9 MONTHS UNTIL ALL AGENCY COMMENTS ARE RECEIVED AND THE SITE PLAN IS SATISFACTORY TO ALL COMMENTING AGENCIES. .. .. .. .. 699u47 lIIIIi - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON .. COMMITTEE OF ADJUSTMENT PERIODIC REPORT - FILE NUMBER: A99/025 .. ******************** APPLICANT: HARVEY JEROME GALLANT .. AGENT: DOUGLAS BARBER - PROPERTY DESCRIPTION 125 ELFORD DRIVE - PART LOT: 10 CONCESSION: 2 TOWNSHIP: BOWMANVILLE .. PLAN NUMBER: ZONING: R1 .. - HEARING DATE: 24-Jun-99 DECISION: APPROVED APPEAL DATE: 14-Jul-99 - MINOR VARIANCE: .. TO REDUCE THE INTERIOR SIDE YARD SETBACK FROM THE REQUIRED 1.2 METRES TO 0.84 METRES (2.74 FT) TO RECOGNIZE AN EXISTING DECK. .. - REASON FOR DECISION: THAT AS THE APPLICATION IS CONSIDERED TO BE IN CONFORMITY WITH THE OFFICIAL PLAN & ZONING BY-LAW & IS DEEMED TO BE MINOR & DESIRABLE, THE APPLICATION BE APPROVED SUBJECT TO THE APPLICANT RECEIVING A BUILDING PERMIT FOR THE DECK WITHIN 30 DAYS. .. .. - - 60q - I . I"I~. l) .. .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON COMMITTEE OF ADJUSTMENT fIIIIII PERIODIC REPORT .. FILE NUMBER: A99/026 ******************** .. APPLICANT: LARRY & KIM HASLER AGENT: .. PROPERTY DESCRIPTION .. 1 MCNAIR STREET PART LOT: 26 CONCESSION: 2 TOWNSHI P: CLARKE - PLAN NUMBER: 10M-827 -85 .. ZONING: R1 .. HEARING DATE: 24-Jun-99 .... APPEAL DATE: 14-Jul-99 DECISION: APPROVED .. MINOR VARIANCE: TO PERMIT THE REDUCTION OF THE EXTERIOR SIDE YARD SETBACK FROM 6 .... METRES TO 1.5M (5 FT) TO PERMIT THE INSTALLATION OF AN INGROUND POOL. - REASON FOR DECISION: THAT THE APPLICATION IS CONSIDERED TO CONFORM WITH THE 0 P & Z B-L & DEEMED MINOR & DESIRABLE, THE APPLICATION BE APPROVED, SUBJECT TO THE APP. RESOLVING FENCE CONCERNS WITH THE PLANNING & BUILDING DEPT. WITHIN 90 DAYS & PRIOR TO POOL CONSTRUCTION .... fIIIIII .. ... 69Qu:il IlIIIi - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON .. COMMITTEE OF ADJUSTMENT PERIODIC REPORT .. FILE NUMBER: A99/027 - ******************** APPLICANT: MICHELLE LAPOINTE - AGENT: RON BAKER, QUALITY HOME IMPROVEMENTS - PROPERTY DESCRIPTION 89 GALBRAITH COURT - PART LOT: 9 CONCESSION: 1 TOWNSHIP: BOWMANVILLE - PLAN NUMBER: ZONING: R3 - - HEARING DATE: 24-Jun-99 DECISION: APPROVED APPEAL DATE: 14-Jul-99 - MINOR VARIANCE: - TO PERMIT THE REDUCTION OF THE REAR YARD SETBACK FROM 7.5 METRES TO 5.9 METRES TO PERMIT THE CONSTRUCTION OF A SUNROOM. - - REASON FOR DECISION: THAT AS THE APPLICATION IS CONSIDERED TO BE IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED TO BE MINOR AND DESIRABLE, THE APPLICATION BE APPROVED AS APPLIED FOR. - - - - f, 00. - ') I ... THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT i r ... Meeting: General Purpose and Administration Committee File # ; 1 .. Date: Monday, July 5, 1999 Res. # ~ ! .. Report # CD-23-99 By-law # Subject: PARKING ENFORCEMENT REPORT FOR THE MONTH OF MAY, 1999 L. RECOMMENDATIONS: i It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the ... following: ! .. 1. THAT Report CD-23-99 be received for information; and 2. THAT a copy of Report CD-23-99 be forwarded to the Bowmanville Business Centre for their informE 1 i .. REPORT: .. f L. The following pertinent statistical information relates to Parking Enforcement activities for the month of May, 1999 am provided herein for the information of Committee and Council. 1 ... TICKETS ISSUED THIS MONTH YEAR TO DATE 1999 YEAR TO DATE 199f By Parking Enforcement 460 1607 2471 Officers By Police 16 119 60 By Public Works 0 102 76 By Security Officers 6 65 14 REVENUE From Parking Meters $ 5,286.95 $ 22,614.93 $ 36,420.00 From Parking Permits $ 50.00 $ 150.00 $ 2,050.00 Fines $ 3,616.00 $ 15,753.00 $ 20,000.00 TOTAL REVENUE $ 8,952.95 $ 38,517.93 $ 58,470.00 ~ i ... t I' .. ! i.. l Respectfully submitted Reviewed by l .. .. d V'a-ex-::; ~ i ~ Franklin Wu M.C.I.P., R.P.P. Chief Admin;strative Officer .... 701 ~ .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ... REPORT f,: f III Meeting: General Purpose and Administration Committee File # t t ... Date: Monday, July 5, 1999 CD-24-99 REGISTRATION OF THE COAT OF ARMS Res. # Report #: By-law # t ... Subject: t I III I , .. \ {: , ~ 1. 2. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: . THAT Report CD-24-99 be received for information; and THAT the Municipal Clerk be authorized to proceed wi.th the process of registering the Municipality of Clarington's Coat of Arms with the Chief Heraldic of Canada. ... f l.. BACKGROUND 1. 1 ., ;.. At a meeting held early in 1999 correspondence was received from Walter Borosa of C & B Associates which advised that many municipalities, corporations, associates and individuals across Canada are petitioning the Canadian Heraldic Authority to develop or to register their existing Coat of Arms as a millenium project. Because the Municipality of Clarington presently has a Coat of Arms, a simple registration process would be undertaken. Upon registration, a document taking the form of a registration text produced by machine on a sheet of pre-printed stock 56 cm (22") high and 38 cm (15") wide with our an armorial headings in colour is prepared. The resulting Letters Patent are issued to the petitioner (the Municipality of Clarington) and the arms are entered in the Public Register of Arms, Flags and Badges. of Canada. The registration is announced in the Canada Gazette. , ;.. ... \ f ... i ;.. t ! III .. Other municipalities within the Region of Durham which have shown interest in this process are the Town of Ajax, the Town of Whitby and the Township of Uxbridge. ... ... 102 J Report CD.24.99 .2- July 5, 1999 J In discussing this process with Mr. Borosa, staff have been advised that the time frarr J for completion will be two or three months as a Coat of Arms already exists. 2. RECOMMEN DATION J As the municipality's Coat of Arms has not previously been registered, it J respectfully recommended that authorization be given for the Municipal Clerk to proceed with the registration process. J J J J J J j J J J J J J J Reviewed by, d ~~k. Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer 703 '- ... I.. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMrJeI'EE II. Date: July 5, 1999 Report #: CD-25-99 .. Res. # By-law # \ t .. Subject: TRUST AGREEMENT RESPECTING ADVANCE FUNDING BY THE ONTARIO LOTTERY CORPORATION TO ORONO AMATEUR ATHLETIC ASSOCIATION .. , ... It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: .. 1. 2. ~' ... .. ( .. 3. 4. ~ ~" .. THAT Report CD-25-99 be received; THAT the Mayor and Municipal Clerk be authorized to execute a trust agreement between the Municipality and the Orono Amateur Athletic Association respecting the funds received from tbe Ontario Lottery Corporation, Charity Roster Application-Advance Funding Program in the amount of $45,000; THAT the appropriate by-law be forwarded to Council; and THAT the Orono Amateur Athletic Association be advised of Council's decision and requested to forward the agreement to the Ontario Lottery Corporation, Advance Funding Program. ... BACKGROUND t I .. At a special Council meeting held on January 25, 1999, Council approved the allocation of $45,000 from the Advance Funding Program of the Ontario Lottery Corporation to the Orono Amateur Athletic Association to assist with the cost of construction of the currently planned expansion of the Orono Arena and Community Centre. . I W ... II. ... i~ ... 704 J J j The Municipality has been advised that the Province requires a trust agreement to be entered into between the Municipality and the Athletic Association. This J..... will ensure that if the Municipality decides to sell the building, the Athletic Association will get their investment back to be used in pursuit of the objects for which the Association was incorporated. Accordingly, the attached agreement j... has been drafted by the Solicitor and is recommended for execution. J r) I ~ ~ ~L<..- j Franklin Wu J Chief Administrative Officer ... J J J j .J j J J J J J Report CD-25-99 - 2 - July 5, 1999 Reviewed by Enc 705 i ~ , \ l.. MUNICIPALITY OF CLARINGTON f ~ BY - LAW 99-97 , .. Being a by-law to authorize the execution of a trust agreement between the Municipality of Clarington and the Orono Amateur Athletic Association i ! .. \ , ... WHEREAS the Council of the Municipality of Clarington adopted the recommendations contained in Report CD-25-99 at their meeting held on July 5, 1999-06-29 r f .. NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY OF CLARINGTON: 1. THAT the Mayor and Municipal Clerk are hereby authorized to execute and seal with the Corporate seal a trust agreement between the Municipality of Clarington and the Orono Amateur Athletic Association respecting the advancement of $45,000 from the Ontario Lottery Corporation. ... ... I , - 2. THAT Schedule "A" attached hereto shall form part of this by-law. L. By-law read a first and second time this 5th day of July 1999. l.. By-law read a third time and finally passed this 5th day of July 1999. ~ r lilt , I l.. L Mayor I lilt Municipal Clerk f ... l ! ... t. .. 706 (hereinafter called the "Association") Schedule "A" to By-law 99-97 J j j .J j J j J J J J j j j j J j J J OF THE FIRST PART THIS TRUST AGREEMENT made as of this 5th day of July, 1999. BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF CLAlUNGTON (hereinafter called the "Municipality") ORONO AMATEUR ATHLETIC ASSOCIATION OF THE SECOND PART WHEREAS: A. The Association is a non-profit corporation incorporated under the laws of the Province of Ontario; B. The Association with the approval of the Municipality given on February 4, 1999. applied to the Ontario Lottery Corporation, Charity Roster Application-Advance Funding Proaram (the "Corporation") for an advance of 545,000.00 (the "Advance") to help assist with the cost of construction of the currently planned expansion of the Orono Arena and Community Centre; c. The Municipality is the owner of the Orono Arena and Community Centre; D. Tbe Municipality and the Association have been advised by the Corporation that an advance can only be made to the Association for the purpose referred to in Recital "B" if this Trost Agreement is executed by the Municipality and the Corporation; and E. The execution of this Trust Aareement is authorized by By-law No. 99-...ll... passed by the Council of the Municipality on the Sth day of July, 1999. NOW THEREFORE WITNESSETH THAT in consideration of the premises and covenants hereinafter expressed. and the sum of two ($2.00) dollars of lawful money of Canada, now paid by each Party to the others (the receipt whereof by each Party is hereby acknowledged), the Parties hereto covenant and agree to and with each other as follows: 7~7 -. ... ... j .. \ .. ... i I .. ... , I ... \ i .. i ... ~ .. .. ~ . k ~ III f t .. .. I .. ... -2- 1. If (1) an Advance is made by the Corporation to the Association, (2) the amount of the Advance is expended by the Association to help defray the cost of construction of the currently planned expansion of the Orono Arena and Community Centre, and (3) subsequently, the Municipality sells the fee simple estate in the Orono A.rena and Community Centre to any person. the Municipality will hold an amount of money equal to the amount ofthc Advance from the proceeds of such sale in trust for the Association for use by the Association in pursuit of the objectS for which the Association was incorporated. The Municipality will pay the money held in trust for the Association to the Association forthwith after a written request for payment is aiven by the Association to the Municipality. IN WITNESS WHEREOF the Partieshcreto have executed this AiI'eement under seal. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Diane Hamre MAYOR Patti Barri. CLERK ORONO AMATEUR ATHLETIC ASSOCIATION Name: Tide: Name: Title: 7~8 DN: TR- 33-99 .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 1 .. REPORT .. Meeting: General Purpose and Administration Committee File # ~ Date: ~ ... Report #: Subject: July 5, 1999 TR-33-99 Res. # FILE #: DEV By-law # 1998 AUDIT REPORT AND MANAGEMENT LETTER II. ~ Recommendations: ;. j .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: ~ 1. THAT Report TR-33-99 be received; 2.. THAT the presentation by Deloitte and Touche on the 1998 Financial Statements be acknowledged with thanks; .. : L. 3. THAT the Financial Statements for the year ended December 31, 1998 (under separate cover) be adopted; i ~ 4. THAT once Bill 79 capping impacts are known, the amended information be forwarded to the Ministry of Municipal Affairs and Housing; ~; i.. 5. THAT recommendations contained in the management letter (under separate cover) be reviewed by staff and addressed appropriately and report back on any necessary changes; t: .. 6. THAT the firm of Deloitte and Touche be appointed as the Municipality's Auditors for the 1 999 year end audit. I.. 1. BACKGROUND ... ... 1.0 The 1998 year end has now been completed and a representative of Deloitte & Touche is in attendance to present this Report. Any queries with respect to the Audit and the Management Letter should be directed to his attention at this time. f. ! ... f .. 801 REPORT NO.: TR-11-99 PAGE 2 j j j 2.0 3.0 3.1 3.2 3.3 Staff are continuing in their efforts to increase and improve internal controls and thEj auditior's comments reflect this. The areas identified as requiring fine tuning are areas that previously were not able to be focused on from an audit perspective because other areas lacked the level of expertise that now has been achieved. .J In 1996, Report TR-44-96 recommended that the firm of Deloitte and Touche be retained for a five (5) year period. Council passed the applicable By-law which alscj directed that the appointment be reviewed on an annual basis. Staff are recommending that Deloitte and Touche be appointed as the Municipality's Auditors for the 1 999 year end audit. j j J The Municipality had requested the opinion of the Ministry of Municipal Affairs and Housing, who had indicated that the cost of the audit services should not be the J determining factor in a decision to change auditors. The Ministry indicated that other criteria, such as level of service available, reputation, timing and audit serviced etc. should be considered. j The knowledge and expertise of Deloitte & Touche with respect to the records and operations of the Corporation adds to the efficiency of the audit. Maximization of j any available efficiencies will therefore be of benefit to the Municipality. Their j.. extensive knowledge of the Municipality's operations also allows a greater opportunity for Deloitte and Touche to provide valuable advice and assistance in J... other areas. J In addition, Deloitte & Touche have agreed that any fee increase will not exceed the municipal tax rate increase In each of the years identified. This contribution is ) recognition of the Municipality's focus on the budgetary restrictions during the current economic climate. To date, they have ~ot increased their fee since 1991. J dG2 J I.. , .. REPORT NO.: TR.33-99 PAGE 3 .... ~ ill. II. 3.4 These financial statements do not reflect the impact of Bill 79 - Commercial, Industrial and Multi-Residential capping since all information is still not available from the Province. When the figures are available, the amended information will be forwarded to the Province. The capping will not affect the surplus position of the Municipality. ... 1 ... , I.. Respectfully submitted, Reviewed by, , '- -, it. ~ ,//;' ~--' lie Marano, H.B.S,., A.M.Co T., Treasurer ~ ~~ nklin Wu, Chief Administrative Officer. it. MM*NT*ls ... Attach. ~. .... i ill. l L. ... t .. f .. 803 ON: TR-39-99 I L. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT I.. I. Meeting: General Purpose and Administration Committee File # Date: Report #: July 5, 1999 TR-39-99 Res. # ~. ... FILE#: By-law # t ... Subject: CO-OPERATIVE TENDER T282-99, SUPPLY AND DELIVERY OF WINTER SAND ~ ... Recommendations: l ... It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: I ~; III 1. THAT Report TR-39-99 be received; ~ III 2. THAT T.R.T. Aggregates Ltd, Orono, Ontario, with a total bid in the amount of $77,240.00 (plus GST and PST), being the lowest responsible bidder meeting all terms, conditions and specifications of the Region of Durham Co-Operative Tender T282-99, be awarded the contract for the supply and delivery of Winter Sand (Spec. II) as required by the Department of Public Works; and t ... I.. 3. THAT funds be drawn from the Public Works approved Winter Maintenance Accounts for the 1999/2000 winter season requirements. ~ l.. BACKGROUND AND COMMENT ~ Tenders were called on a co-operative basis by the Region of Durham, which included the Supply and Delivery of Winter Sand requirements of the Municipality of Clarington. Tenders were received and tabulated as per Schedule "A" attached. ~ After further review and analysis of the bids, it was mutually agreed by Purchasing and Public Works staff that the low bidder, T.R.T. Aggregates Ltd, Orono, Ontario be recommended for the contract award to supply and deliver winter sand. 1.. I .. The required funds will be drawn from the 1999/2000 winter season requirements from which there are adequate funds available. ... The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. ... I .. ~U4 j J The prices submitted by T.RT. Aggregates Ltd., reflect an approximate 2% decrease j over the 1998 contract price. T.RT. Aggregates Ltd. have previously provided satisfactory service for the MuniciPalit'j of Clarington. PAGE 2 REPORT NO.: TR-39-99 Respectfully submitted, Reviewed by, j J J J j ... CJ f- --U2 ~ G3 t.... Franklin Wu, M.C.I.P.,RP.P., Chief Administrative Officer arie Marano, H.BSc., AMCT., Treasurer ~ (/d.. Stephen A. Vokes, P. Eng. Director of Public Works j j MM*LB*km J J 8US j .J .J J J J J \ \ \ r' r'"~ SCHEDULE "A" BID SUMMARY CO-OP TENDER T282-98 SUPPL Y AND DELIVERY OF WINTER SAND SPEC I LOCATION EST.QTY JAMES DICK CONST. WESTONE AGGREGATES TRT AGGREGATES Orono Yard 9500 (t) $ 4.85 $46075.00 $5.26 $47340.00 $3.70 $35750.00 Hamton Yard 9000 (t) $4.85 $43650.00 $5.26 $47340.00 $3.80 $34200.00 Newtonville Yard 1500 (t) $ 5.70 $8550.00 $6.65 $9975.00 $4.60 $6900.00 Pontypool Yard 300 (t) $ 4.35 $8550.00 $4.97 $1491.00 $3.30 $990.00 $99580.00 $106146.00 $77240.00 ON: SCH1 r"^". r'O" roo roo, r'" f ,.. roo, f.' ,-.eo ,.--' f" ,....." r" ,... ,." r SCHEDULE "A" BID SUMMARY CO-OP TENDER T282-98 SUPPLY AND DELIVERY OF WINTER SAND SPEC II LOCATION EST.QTY TRT AGGREGATES Orono Yard 9500 (t) $3.70 $35750.00 Hamton Yard 9000 (t) $3.80 $34200.00 Newtonville Yard 1500 (t) $4.60 $6900.00 Pontypool Yard 300 (t) $3.30 $990.00 $77240.00 ex:: c: CJ'-- Spec "No Bid" for James Dick Construction and Westone Aggregates submitted Note DN: TR-43-99 , L THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON , , .... REPORT i .... Meeting: General Purpose and Administration Committee File # , ~ Date: July 5, 1999 TR-43-99 Res. # Report #: FILE#: By-law # , ~. ... Subject: CL99-22, DRIVEWAY PAVING r ... RECOMMENDA TIONS: L It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: I (- ... 1. THAT Report TR-43-99 be received; r Ii. 2. THAT Tri-Son Contracting Inc., Port Perry, Ontario, with a total unit price of $16.15 per square metre being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL99-22, be awarded the contract for driveway paving for the Municipality of Clarington, as required by the Department of Public Works; and ... 3. THAT the funds be drawn from the Public Works Road Maintenance Accounts. ... t I.. BACKGROUND AND COMMENT Tenders were publicly advertised with bids being received as follows: l. BIDDER BID AMOUNT Tri-Son Contracting $16.15 sq. metre Port Perry, Ontario Bennett Paving $35.00 sq. metre Oshawa, Ontario .. i ... Public Works Department require approximately 2000 square metres of driveway paving. ~ ... ~ ~ 8U! REPORT NO.: TR-43-99 PAGE 2 After review and analysis of the bids by Purchasing and Public Works staff, it was ' mutually agreed that the low bidder, Tri-Son Contracting Inc., Port Perry, Ontario, be recommended for the contract to supply driveway paving to the Municipality of Clarington. The required funds will be drawn from Public Works Road Maintenance Accounts. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. The prices submitted by Tri-Son Contracting Inc., when comparing the average per metre cost in 1998, shows a 0% increase in price for 1999. j j j J J J j J J Tri-Son Contracting have provided satisfactory service to the Municipality of Clarington j in previous years. Respectfully submitted, Reviewed by, ~G . arano, H.BSc., AMCT., Treasurer c) P'~_ ~~'" Franklin Wu, M.C.I.P.,R.P.P., Chief Administrative Officer ~~__J Stephen A. Vokes, P. Eng. Director of Public Works MM*LAB*km BUS J j j j J J J J J ON: TR-44-99 L THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ~ REPORT t ... Meeting: General Purpose and Administration Committee File # Date: Report #: July 5, 1999 TR-44-99 Res. # ... FILE#: By-law # ... Subject: CL99-20, ONE (1) ONLY LOADER .. RECOMMENDA TIONS: Ii. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-44-99 be received; ... ... 2. THAT Ontrac Equipment Services, Peterborough, Ontario, with a total bid in the amount of $110,547.20 (including Trade-in and taxes), being the most responsible bidder meeting all terms, conditions and specifications of Tender CL99-20, be awarded the contract to supply one (1) only Loader required by the Municipality of Clarington, Department of Public Works, and ... , ; ... 3. THAT the funds expended be provided from the 1999 Public Works Equipment Reserve Account # 2900-00010-0000. r ... BACKGROUND AND COMMENT ... Tenders were advertised and issued for one (1) only Loader as required by the Department of Public Works. ... Subsequently, tenders were received and tabulated as per schedule "A" attached. t i ... I.. With respect to the trade-in offered on the existing 1989 John Deere Loader, it is the opinion of staff the amount proposed is reasonable and exceeds the amount that would likely be realized at the annual Regional Auction Sale and recommend that it be accepted. l. ... ... dLJ9 REPORT NO.: TR-44-99 PAGE 2 J J j The required funds will be provided from the approved 1999 Public Works Equipment Reserve Account, and are within the $150,000.00 allocation as reflected in the 1999 J Capital Budget, Page 211 Item 2. J With respect to the two low bids submitted by Hutchinson Farm Supply and Strongco Equipment, neither of these firms maintains an inventory of replacement parts. In the J past this has caused numerous problems with respect to "down time" of equipment. The Tender specifications does provide that the contract award shall include other factors and that samples must be available upon request. J In addition, neither of these bidders has a machine either in stock or sold to another J: Municipality, similar to this, that could be viewed to determine suitability. J j After further review and analysis of the tender by Public Works and Purchasing, it was J mutually agreed that Ontrac Equipment Services, Peterborough, Ontario, be recommended for the contract to supply and deliver one (1) only Loader to the Municipality of Clarington, as required by the Department of Public Works. ~lO J J J J J J J .J The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. The subject firm has previously provided satisfactory service for the Municipality of Clarington. i .. REPORT NO.: TR-44-99 PAGE 3 ... .. Respectfully submitted, Reviewed by, ... , .. ~ U v~-LS2.. ~-{& , ... Marie Marano, H.BSc., AMCT., Treasurer Franklin Wu, M.C.I.P.,R.P.P., Chief Administrative Officer ... ... ~~ Stephen A. Vokes, P. Eng. Director of Public Works ... MM*LAB*km .. III ... III i. ... ... ... ... \ ... 8 1 1 BIDDER Hutchinson Farm Supply Stouffville, Ontario Strongco Equipment Mississauga, Ontario Alternate Bid Ontrac Equipment Services Peterborough, Ontario B.E. Larkin Equipment Peterborough, Ontario G.C. Conley Equipment Stouffville, Ontario Toromont Cat Peterborough, Ontario "SCHEDULE A" J J .J CL99-20 ONE (1 ) ONLY LOADER $130,550.00 $147,350.00 ..JAADE-IN. . VALUE $60,000.00 $55,000.00 ,.",] $106,205.50 J J J J J J J j J J J J J J $166,367.00 $55,000.00 $128,072.05 $159,128.00 $63,000.00 $110,547.20 $156,739.00 $59,000.00 $112,399.85 $154,800.00 $54,000.00 $115,920.00 $157,683.00 $54,000.00 $119,235.45 812 DN: TR-45 99 .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON f ... REPORT . , .. Meeting: General Purpose and Administration Committee File # Date: Report #: July 5, 1999 TR-45-99 Res. # I. .. FILE#: By-law # ... Subject: RFP 99-2 TRANSIT PASSENGER SHELTER ADVERTISING ... RECOMMENDATIONS: , .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-45-99 be received; ... ... 2. THAT Mediacom Inc., Toronto, Ontario, with a total bid in the amount of $144,750.00 (total for five years), being the highest responsible bidder meeting all terms, conditions, and specifications of RFP 99-2, be awarded the contract for transit passenger shelter advertising, for a term to commence immediately and to expire June 28, 2004; .. , f .. 3. THAT pending satisfactory performance and revenues, the contract be extended for an additional five year term; ... 4. THAT the revenues received be deposited to the general municipal revenue account; and , .. 5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to execute the necessary agreement be approved. BACKGROUND AND COMMENT: I ... A Request For Proposal was issued to supply, install and sell advertising space for transit passenger shelters within the Municipality of Clarington, with bids being submitted as follows: ... .. ... ... ~, ... ~13 REPORT NO.: TR-45-99 PAGE 2 j J j J .J J J J j j .J J J J J j .J J J BIDDER TOTAL BID AMOUNT Mediacom Inc. $144,750.00 Toronto, Ontario Pattison Outdoor $96,000.00 I Toronto, Ontario I The high bidder has proposed to supply and install 15 transit passenger shelters each year for the initial five-year term. In addition, the revenue for the first year commencing 1999, would be retroactive back to January 1, 1999. The proposed contract provides for a built in option to renew for a second five years pending satisfactory performance and revenues. It is recommended that the revenues received be deposited to the general municipal revenue account. After further review and analysis of the bids by both Purchasing and Public Works, it was mutually agreed that the high bidder, Mediacom Inc. be recommended for the contract award for the transit passenger shelter advertising. For additional information regarding this service please see the attached information from the Public Works Department marked Schedule "B". Mediacom has provided a similar satisfactory service for both the City of Toronto and Mississauga Transit. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. ()14 ;" i .. REPORT NO.: TR-45-99 PAGE 3 \ ... , ... Respectfully submitted, Reviewed by, i ... ... c) ~~ <:0",- Franklin Wu, M.C.I.P.,R.P.P., Chief Administrative Officer , ~ e arano, H.BSc., AMCT., Treasurer ! \ ... ( ~. ~ ~1/~ Stephen A. Vokes, P. Eng. Director of Public Works i lilt \ ! III MM*LAB*km \ f .. , ~ .. i.. .. \ ~ t L. i.. i.. ~ I.. 81J BY-LAW 99- J "SCHEDULE A" J j J J THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Mediacom Inc., Toronto , Ontario, for Transit Passenger Shelter Advertising. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTJ AS FOLLOWS: J 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contraeJ between Mediacom Inc., Toronto, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a third time and finally passed this day of ,1999. J J J J j j j J J J J By-law read a first and second time this day of ,1999. Mayor Clerk 816 I .. ~ i. .. ! L. To: From: Date: ... Subject: f .. f , .. ! .. , .. # .. lilt ~ .. t II. II. ~. ! ... L ... ... , [ ... "SCHEDULE B" PAGE 1 OF 2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Memorandum --, ''1'f'[~\'\ \ ,..~~~'~\ /; \ \ \ \ r-Tm. j mrr\~.\; \,! i \\ I. \ ; \~f ;r- '<y~J'-> \1 J n.11 t j I 1\\1.>-:1 .~ I \ ~ " j U N 2 0 1999 \ . .. \ --. .... ......, tl ' ~ , 'I \",. ,-,' ;~' !~r\\i\iG.l." ~ ~;IUf'l\l)P~..,-, . , , '.,~, ~. -.-r "Etli ; \ "'''''''::::''{J' ..'c...h\ ~l ~ ~ ';...IIK\..;il'......J.I\l \...- L'" - Lou Ann Birkett, Purchasing Manager Don Patterson, Manager of Operations June 25, 1999 TRANSIT PASSENGER SHELTER ADVERTISING This is the background information you requested, as providec by Ron Baker June 1999. As Clarington's population has grown, so have requests for better transit services. The Municipality currently has threE transit shelters in Bowrnanville. The shelters on PrincE Street and Simpson Avenue are an old box style, while the onE on King Street near Roenigk Drive is simply a metal back anc roof which offers limited protection from the elements. There have been requests to provide a new shelter in NewcastlE and replace the existing shelters in Bowrnanville. The Municipality has never budgeted the funds necessary tc purchase and maintain modern transit shelters which cost between $6,000 to $8,000 each. Public Works has investigatec what other municipalities have done and have turned to thE private sector for proposals to provide this service i: exchange for the right to advertise on the shelters within thE municipal right of way. Clarington successfully entered intc a similar agreement with an advertising bench company in JunE of 1997. The cost of transit has been downloaded from the province t, the municipalities with the elimination of subsidies. I: addition to the supply and complete maintenance of th shelters by the private sector, the Municipality receive annual revenue to help off set the cost of transit. Th advertising company generates a profit and local businesse have a new advertising venue. The transit riders obtain modern accessible shelter to protect them from the elements an interior seating area, illumination, litter pickup and sno removal. Increased services for passengers should result i an increase in ridership and reduce overall transit operatin costs. 811 . . . .2 "SCHEDULE B" PAGE 2 OF 2 j j The locations will be inspected by both Clarington pUbliJ Works staff and staff from the Region of Durham for thJ locations on the Regional Road network to ensure safety is nc, compromised. This agreement will be similar to others iJ Durham Region with the municipalities revenue. Don Patterson Manager of Operations RB:kr pc: Ron Baker, Traffic Co-ordinator dlS obtaining annual J J J J J J J J j J J J J J J , i.. ON: TR- 46-99 \ i I.. ... Meeting: Date: ... Report #: lilt Subject: t .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # July 5, 1999 TR-46-99 Res. # FILE#: By-law # 1999/2000 INSURANCE PROGRAM f I ... Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: ... 1. 2. III .. 3. ... 4. .. .. 5. .. THAT Report TR-46-99 be received ; THAT Frank Cowan Company Limited continue to be retained as the Municipality of Clarington's insurance carriers for the period from July 1, 1999 to June 30, 2000, at an approximate cost of $201,542 plus applicable taxes; THAT staff continue to monitor the status of Durham Municipal Insurance Pool and should the Pool proceed, that the Municipality of Clarington participate and the Treasurer be authorized to negotiate satisfactory terms and conditions with a potential start date of March 1, 2000; THAT should the Durham Municipal Insurance Pool not proceed, that staff be directed to participate in the preparation of a public tender for 2000/2001 in conjunction with the Region of Durham; THAT the Municipality of Clarington purchase contingent liability insurance in respect of third party liability claims for bodily injury and property damage relating to Y2K from the Frank Cowan Company. BACKGROUND ... .. .. ... ... 1.0 Since the 1994/1995 premium year, the area municipalities, in conjunction with the Region of Durham have been investigating the potential associated with insurance pooling. 1.1 Staff provided an update to Council in Report TR-7 -99 (Attachment #1) which authorized staff to proceed with the establishment of the Durham Municipal Insurance Pool. 819 REPORT NO.: TR-46-99 PAGE 2 j j j 1.2 1.3 1.4 1.5 1.6 Subsequent to Report TR-7-99, several of the Area Municipalities have indicated that they no longer wish to participate. The value of the premium dollars has therefore bee J reduced to the extent that the pool is no longer viable. The Region of Durham has directed Regional Staff to give those area municipalities thJ withdrew from the pool discussions until September 30, 1999 to reconsider. The Region's report is attached to Attachment #2. J Should the Town of Pickering, the Town of Whitby or the City of Oshawa choose to reconsider, the Durham Municipal Insurance Pool may proceed with an anticipated stal date of March 1,2000. Should this occur, a subscribers agreement must be preparedf establish the operational structure and terms of participation for the group. It is J recommended that the Treasurer be authorized to negotiate satisfactory terms and conditions in the event the pool proceeds with the appropriate By-law to be forwarded j Council for approval. Should none of the applicable area municipalities reconsider, it is recommended that try Municipality of Clarington participate with the Region of Durham in the preparation of aJ public tender of the Municipality's insurance requirements for the 2000/2001 premium Ji year. In the meantime, it is proposed that the Municipality proceed to renew with the Frank J.' Cowan Company for the July 1, 1999 to June 30, 2000 premium year at a approximat cost of $201,542, exclusive Y2K premium and taxes (1997- $260,749 + taxes). J J Y2K COVERAGE 2.0 The Frank Cowan Company has recently announced that it is offering contingent Iiabili~ insurance coverage for third party claims of bodily injury and property damage relatinu to Y2K. The cost would be approximately $15,000. It is recommended that the Municipality submit an application for coverage and to obtain coverage should it not b~ cost prohibitive. aLO J J J II. ... REPORT NO.: TR-46-99 PAGE 3 \ ... SELF-INSURED LOSSES RESERVE t I .. 3.0 ~ . ~ .. 3.1 .. i.. .. ... .. f t t .. .. i.. \ L. L I I ... ... i ... f' .. Annually, any surplus resulting from the comparison of budget to actual insurance costs is transferred into the self-insured losses reserve. For 1998, $21,174 was transferred into the reserve. The self-insured losses reserve is intended to cover costs associated with insurance claims below the Municipality's deductible amount, as well as fund the payment of the deductible. Consistent with the levels established over the past few years, it is recommended that the current levels be maintained as follows: property deductible of $10,000, boiler and machinery deductible of $5,000. As of December 31, 1998, the balance in the reserve was $143,301 (1997-$135,916). The total draw on the reserve in 1998 was $38,789 due to the significant problems experienced with vandalism in 1998. There was also a budgeted contribution of $25, 000 to the self-insured losses reserve in 1998. CONCLUSION 4.0 The recommendations outlined above are respectfully recommended for approval for the 1999/2000 premium year to be effective July 1, 1999. Respectfully submitted, Reviewed by, o ~ ~LQ-.:-0 ~ Treasurer Franklin Wu, Chief Administrative Officer. MM*NT*ls Attachments 8il Meeting: Date: Report #: Subject: ATTACHMENT III j .J J j File #: Ho';) , Res.#: ~ Dr:) . (,1(" j By-Law #: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee February 1, 1999 TR-7-99 File#: J J j J INSURANCE POOLING STATUS UPDATE Recommendations: It is respectfully recommended the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-7-99 be received; 2. THAT Council endorse the Municipality of Clarington proceeding with an insurance pooling arrangement with the Region of Durham and other area I municipalities, the Durham Municipal Group, beginning with the premium yectl 1999/2000, subject to terms and conditions of the agreement being satisfactory to the Treasurer and Chief Administrative Officer; J THAT the Mayor and Clerk be authorized to enter into the Agreement prior to J J 3. July 1, 1999; and 4. THAT the appropriate By-Law be forwarded to Council for approval. Background: 1.0 1.1 1.2 1.3 Since the 1994/1995 premium year, the area municipalities. in conjunction with the J. Region of Durham have been investigating the potential associated with insurance . pooling. In Report TR-46-98 (Attachment #1), Council authorized the Treasurer, as a membJ of the Durham Municipal Group to continue to pursue this opportunity. Dion, Durrell and Associates were contracted by the Region to conduct an J independent actuarial study to determine the feasibility of pooled insurance for the .. Durham Municipal Group. As a part of this independent study, the current program was analyzed as shown inJ Attachment #2. Clearly shown in the second chart are the premium increases from J . . 822 J I.. .. TR-7-99 Paoe -2 - \ , .. the current insurance provider over a five (5) year time period compared to the loss ratio. There is a substantial gap between these two values representing the significant surplus of premiums over losses paid. . i.. 1.4 As a result of the report by Dion, Durrell and Associates, it is recommended that the Durham Municipal Group proceed with a pooled insurance arrangement. This is not c reciprocal such as OMEX. It is simply combining resources as a municipal group to purchase insurance co-operatively based on agreed upon criteria. It eliminates the profit, administration and overhead costs of a "middle man". 1 .. 1; I.. 1.5 The Region of Waterloo has successfully launched its own insurance pool and has made their experience and expertise available to the Durham Municipal Group. ~ t III 1.6 The operation of a pool will virtually be no different than that of the current insurance provider. Pool participants pay their annual premium installments each year and are only responsible for their individual deductibles when a claim occurs. Any claim in excess of the pool limit is covered by a purchased group policy, therefore, covering liability associated with any significant claim. All legal and adjusting fees would be included in the total claim costs and are therefore not a separate individual responsibility. The pool funding would be structured such that there would not be an~ significant risk of additional assessments against the pool participants. \ ... t I III ! t .. 1.7 The ultimate administrative structure will be developed co-operatively between the Municipalities with the assistance of Dion, Durrell and Associates. Conclusion: I .. 2.0 Insurance pooling represents an opportunity for substantial cost savings over the lon~ term for the Durham Municipal Group by eliminating excessive premium costs and providing control to the municipalities over their insurance program. , t I ... 2.1 It is therefore recommended that the Municipality of Clarington proceed in conjunctior with the Durham Municipal Group, to establish an insurance pooling arrangement. '- Reviewed by: , i II. cJ r d-.--(X _ ~ LA- Franklin Wu, M.C.I.P.,RP.P., Chief Administrative Officer. ... \ i .. MM/NT /hjl Attachments ... , ... i Ii. , ()L3 Attachment #2 J J j J June 23, 1999 TO: The Finance and Administration Committee FROM: RJ. Clapp, Commissioner of Finance RE: REPORT #1999-F-38 J RENEW AL OF THE REGION'S GENERAL INSURANCE PROGRAM EFFECTIVE JULY 1, 1999 j J J RECOMMENDA TIONS: THAT the Finance and Administration Committee recommend to Council that: (1) The fonnation of the Durham Municipal Insurance Pool not proceed as recommendeJ the Treasurers from the Region and five of the eight area municipalities. (2) The Region of Durham renew its general insurance coverage as outlined in AttachrnerJ with the Frank Cowan Company for the period July I, 1999 to July 1, 2000 at a cost $497,942 (excluding provincial sales taxes). J The Region of Durham purchase contingent liability insurance in respect of third pa liability claims for bodily injury and property damage relating to Y2K from the Frank COJ'. Company of a cost of $21,928 and that this expenditure be funded from the 1999 . Budget. Approval be given to retain the services of Dion Durrell and Associates Inc. to assistJ in the preparation 0 f a pub I ic tender 0 fthe Region's insurance risk management requireme for 2000/2001 (including a review of coverages, deductibles, policy wordings) at a C05 I to exceed $50,000 and to be funded from the Insurance Reserve Fund and that this t~ process be available to any area municipality who may wish to participate. (3) (4) oi4 J J J J J ~ t i I.. REPORT #1999-F-38 RENEWAL OF THE REGION'S GENERAL INSURANCE PROGRAM EFFECTIVE JULY 1, 1999 PAGE I .. RECOMMENDA TIONS:/cont'd L. ~ , ... (5) The difference between the total 1999 insurance premiums plus taxes paid and the amoun included in the 1999 Insurance Budget be allocated to the Insurance Reserve Fund to provi( for future program costs related to General Insurance and Risk Management. ! ... REPORT i ~ 1.0 INTRODUCTION ! 1. · The Region's annual general insurance policies, as presently purchased through the Frar Cowan Company, will expire on July 1, 1999. The purpose of this report is to prese recommendations regarding the renewal of the Region's insurance policies for the peril July 1, 1999 to July 1, 2000. .. · This report will address the general insurance issues pertaining to liability and aS5 management of the Region. (It does not include those responsibilities managed by t Human Resources Department, such as employee health and life insurance benefits). , L I ~ ... 2.0 PARTICIPATION IN THE DURHAM MUNICIPAL INSURANCE POOL t L. · On June 17, 1998, Regional Council adopted the following resolution: ! l "The Commissioner of Finance in co-operation with the Area Municipal Treasurers (Durham Municipal Insurance Group) investigate the fonnation of an insurance pooling arrangement with the area municipalities of Durham Region." I I I.. · During the past year, the Treasurers of the Area Municipalities have undertaken comprehensive review of the fonnation of a Durham Municipal Insurance Pool with 1 assistance of Dion Durrell and Associates Inc. A detailed report is attached which conta the results of the review. \ L. L .. ~ illIII OLJ REPORT #1999-F-38 RENEW AL OF THE REGION'S GENERAL INSURANCE PROGRAM EFFECTIVE JULY 1, 1999 j PAG] REPORT/cont'd 2.0 . . . j PARTICIPATION IN THE DURHAM MUNICIPAL INSURANCE POOL/cont'd The main conclusion of the report is that the formation of a Durham Municipal InsurJ Pool would result in significant financial savings, as well as favourably position th municipalities to cope with cyclical swings in the insurance market. Other benefits COUlcJ.. realized in common claims administration, risk management and policy consolidations. It is estimated that savings could range from $0.5 million to $4.0 million over a three }; period depending upon the number of participating municipalities. Savings are achieve~ retainin~ in the Pool the commissions, profits and interest earned by conventional insuranJ.....( companIes. . . However, the Treasurers of two of the Area Municipalities (Whitby on June 3, 1999 "If Pickering on June 21, 1999) have indicated that they do not wish to participate in.. Durham Municipal Insurance Pool at this time. (The City of Oshawa staff advised t}- Region in January 1999 that they would not participate in the final stages of the Insuraf Pool review). Since the two Area Municipalities represent a significant portion of..t premium dollars that are required to ensure the Pool is financially viable, it is not possib' for the remaining five Area Municipalities and the Region to proceed. J To date, a considerable amount of staff effort and financial resources have been devoted the investigation and review of a Durham Municipal Insurance Pool. In light of j reluctance of several municipalities to participate and the costs expended to date, no fu~ Regional resources will be devoted to the Pooling concept. Instead, it is recommended that the Region proceed forthwith to prepare the requJ documentation to tender the Region's general insurance requirements for the 2000/2~ policy renewal effective July 1, 2000. This will include reviewing the Region's insure ..' coverages, policy limits, deductible levels, policy wordings, etc. It is recommended t Dion Durrell be retained to assist in this matter. . 3.0 j j SUM:\IARY OF FINDINGS OF DETAILED REPORT A detailed report has been prepared by the Treasurers of Ajax, Clarington, Brae Scugog, Uxbridge and the Region and is attached (Attachment #2). Since this n ,l was prepared prior to Pickering's indication not to participate, the financial ana"~ includes Pickering. bio J J J -- REPORT #1999-F-38 RENEWAL OF THE REGION'S GENERAL I:"lSURANCE PROGR.A.\1 EFFECTIVE JULY 1, 1999 PAGE - , l.. REPORT/cont'd III. 3.0 SUMMARY OF FINDINGS OF DETAILED REPORT/cont'd t .. · The following is an excerpt from the attached detail report which summarizes th findings of the report. i ~ l' I ... · Under a Durham Municipal Insurance Pool, the participating municipalities will combine their established funding for insurance premiums into a single pool and will : , , III. . Retain their existing local deductible levels. Share or pool the costs of claims between the local deductible and the pool deductible of $350,000 and purchase stop loss insurance to limit total annual losses to $1.0 million. Purchase a common insurance policy from the reinsurance market to cover the cost of claims exceeding $350,000. . . I l.. , } !II. l. <I - u"u_ -----..-----..i Transferred Excess of $350,000 per daim f-jl Risk SI.0lWS3.0M aggregate l;t-~~ Pooled Risk $350,000 per claim SI.0lWS3.0M aggregate III. j I.. ~ I .. l.. , i .. -- i . l.. dLl REPORT #1999-F-38 RENEW AL OF THE REGION'S GENERAL INSURANCE PROGRAM EFFECTIVE JULY 1, 1999 J 3.0 PAGE J HIGHLIGHTS OF DETAILED POOLING REPORT/cont'd j . The formation of the Durham Municipal Insurance Pool will result in significant j. benefits to the participating Area Municipalities and the Region including: Savin~s J o Savings over expiring premiums would range from $0.5 million to $2.5 J million over a three year period mainly by retaining commissions, profits i and interest typically earned by insurance companies. I Savings will be returned to the participating municipalities in the form of J' lower annual insurance premiums or dividends from the insurance pool after the initial three year period. It is estimated that with the participation of the Town of Whitby, savings I over the expiring premiums would range from approximately $1.4 million-' to $3.4 million over the 3 years period. Furthermore, if Oshawa chose to participate, savings would range from approximately $2.4 million to over j $4 million over the 3 year period. No deficits will be incurred as all losses are prefunded by virtue of the J.... stop loss insurance coverage. o o o Insurance Costs J o Costs of a Group Insurance Policy will remain constant over the next three years thereby substantially reducing exposure to insurance market CyclesJ.... and favourably positioning the participating Municipalities to mitigate premium increases as the insurance market "hardens". Participating municipalities will be able to collectively tender their Ji insurance requirements in the re-insurance markets and fix the cost of insurance for a three year period. Any potential increases in the cost of a Group Insurance Policy beyond J Year 3 will be substantially reduced as increases will be applied to a muc . lower insurance premium cost base resulting from the purchase of a policy with a deductible of $350,000. J o o '\ OLO J .J J J REPORT #1999-F-38 RENEWAL OF THE REGION'S GENERAL I~SURANCE PROGRA~I EFFECTIVE JULY 1, 1999 It. ( t .. PAGE '- -.. I.. II. L . } .. .. . ~ ... '. ... . t ... ~ ... L. 4.0 . L ~ . ... ... ... Policies/Claims o Approximately 100 existing insurance policies will be combined into one integrated insurance policy. o Participating municipalities will have a direct influence on the settlement of claims which are less than $350,000 and will benefit from the continued good loss experience that municipalities in Durham have experienced over the years. o Total losses of the pooled claims are limited in anyone year to $1.0 million through the purchase of stop loss insurance from the reinsurance market thereby eliminating any retro assessments to the pool. o Risk management programs can be coordinated to target issues common to the participating municipalities. The recommendation to form the Durham Municipal Insurance Pool is the result of a comprehensive review of available insurance options jointly undertaken during the past three years by the Treasurers of all the Area Municipalities and the Region and have been agreed upon by the Treasurers of Ajax, Clarington, Brock, Scugog, Uxbridge and the Region and the attached report has been prepared jointly by the Treasurers indicated above. A target startup date of early 2000 will provide sufficient time to ensure that lega and administrative protocols are properly established. During the intervening period, it is recommended that each municipality renew its 1999/2000 insurance policies on July 1, 1999 with the Frank Cowan Company. The Region of \Vaterloo, which formed a similar municipal insurance pool in 1998, have reported that savings have been achieved in their first year of operations beyond the original forecasts and the pool, which includes all the area municipalities is working extremely well. 1999/2000 RENE\VAL OF INSURANCE COVERAGES Although the total proposed insurance premiums for the period July I, 1999 to July I, 2C will decrease from $744.344 to $497,942. the decrease is partially due to a competit: response from the current insurers to a possibility of the establishment of the Durh: Municipal Insurance Pool. Staff are also recommending the purchase of contingent liability insurance in respect to th party liability claims for bodily injury and property damage from the Frank Cowan Comp2 at a cost of $21,928 which is to be funded from the 1999 Y2K Budget as approved Council. a/..9 REPORT #1999-F-38 RENEW AL OF THE REGION'S GENERAL INSURANCE PROGRAM EFFECTIVE JULY 1, 1999 .J PAGlj 4.0 1999/2000 RENEWAL OF INSURANCE COVERAGES/cont'd J · The Y2K protection offered is against accidental and unexpected claims. The limit 0 liability for this policy for all damages arising out of anyone occurrence is limited I $3,000,000 with an annual aggregate of$6,000,000. The current insurers have been ableJli offer this specific coverage as the Region has established and implemented formal Y2r action plans, including formalized contingency plans. J 5.0 . NEXT STEPS j Staff of the Finance Department will continue to provide insurance risk managemen guidance for Regional Departments during the upcoming year, including additional f'J'C'j management initiatives to protect the financial stability of the Region and will continu€ .. I recommend to Council the self-insuring of routine and predictable losses, and the purchas of insurance to protect the Region from catastrophic losses. :~. J U J J j j J MG\REPORTS\insren\ J J J j J J J ~.~ RJ. lapp, CA Commissioner of Finance Recommended for Presentation to Committee G.H. Cubitt, M.S.W. Chief Administrative Officer Attach. r r"--" r" rffi~ r- F" r- THE REGIONAL MUNICIPALitY OF DURHAM COMPARISON OF PROPOSED 1999/2000 INSURANCE PREMIUM RENEWAL AND AI'PROVED 1998/1999 PREMIlIM r rw r'" r'" F r f" r'" r > t"'t t"'t QI n ::T 3 CD ~ c+ 0;;. ... 1999/2000 RENEWAL DECREASE PROGRAM OVER 999/2000 TERM(I) 1998/1999 S S 146,188 (97,460) 21,690 (21,689) 1,383 - 7,307 (16,708) 1,085 (2,354) 69 - 7,836 1,313 1,500 - 1.752 ( 1.752) 190.123 (139.963) 159,516 (8,517) 250 15.672 (1.741) 175.438 ( 10,258) 124,986 (84,856) 5,256 (4,403) 639 (6,912) 130,881 (96,171 ) 1,500 497.942 (246.392) ACTUAL PREMIUM PAID FOR 1998/19~ TERM S DEDUCTIBLE LEYEL S 243,648 43,379 ,383 24,015 3,439 69 7,836 1,313 1,500 3,504 330.086 68,033 250 17.413 185,696 209,842 9,659 -Llli 227.052 1,500 00,000 0,000 NIL 50,000 (Iiab.) 5,000 (physical) NIL NIL NIL NIL NIL NIL 10% NIL 00,000 NIL 00,000 POLICY LIMIT S 5,000,000 5,000,000 5,000,000 0,000,000 0,000,000 0,000,000 100,000 100,000 100,000 730,954,900 2,000,000 25,000,000 5,000,000 0,000,000 0,000,000 0,000,000 r r r - - LIABILITY Municipal Liability Errors and Omissions Non-Owned Automobile Excess Liability 2nd Excess Liability Errors & Omissions Non-Owned Automobile Comprehensive Crime Board Members' Accident Municipal Conflict of Interest Legal Expense (Defence Costs) Sub-total PROPERTYI!' property(lncluding Date Processing insurance) Registered Mail Boiler and Machinery Sub-total 0: AUTOMOBILE v Owned Automobile ~ Excess Automobile Excess Liability Sub-total NON-OWNED AIRCRAFT UABILlTY TOTAL-AU. PREMIlIMS 744.334 York/Durham WPCP Totals Exclude Applicable Taxes The Property amount includes coverage for Note: J Attachment # .i J J J J j j j J J J J j j In Conjunction with Dion Durrell & Associates J J J J THE FORMATION OFA DURHAM MUNICIPAL INSURANCE POOL TOWN OF AJAX TOWNSHIP OF BROCK TOWNSHIP OF SCUGOG MUNICIPALITY OF CLARINGTON TOWNSHIP OF UXBRIDGE REGIONAL MUNICIPALITY OF DURHAM June 1999 . (jj2 II. THE FORL\1ATION OF A DURHAM MUNICIPAL INSURANCE POOL RECOMMENDATIONS: ... 1) .. ,.' III. 2) ... .. 3) ... 4) .. II. 5) ... II. ... i.. L ... ... ... ... ill. A Durham Municipal Insurance Pool be established to cooperatively self insure or pool the cost of insurance claims and to purchase insurance coverages under one common policy from the insurance market. The initial participating Area Municipalities include the Towns of Pickering and Ajax, the Municipality of Clarington, the Townships of Scugog, U xbridge and Brock and the Region of Durham. A target date of March 1,2000 be set for the startup of the Durham Municipal Insurance Pool and that each participating Area Municipality commit to an initial three year period at which time a review be undertaken to determine the feasibility of extending the poolir arrangement and/or the disposition of the accumulated savings. The participating Area Municipalities and the Region renew the 1999/2000 general insurance coverages with the Frank Cowan Company, (effective July 1, 1999) until the start up of the Durham Municipal Insurance Pool (target March 1,2000). The consulting services of Dion-Durrell and Associates Inc. be extended to provide advice and assistance in the implementation of the Durham Municipal Insurance Pool. The participating Area Municipalities and the Region be authorized to execute the necessary agreements required to establish and maintain the Durham Municipal Insuran Pool. 1.0 INTRODUCTION . The purpose of this report is to provide an overview of a proposal to collectively pool tl insurance requirements of the Area Municipalities and the Region into one group insurance policy. The pooling proposal represents a feasible alternative to the renewal, conventional insurance coverages and results in significant savings for all taxpayers. . This report contains the findings from a review of available insurance pooling options which was undertaken jointly by the Treasurers of Ajax, Pickering, Whitby, Claringtor Brock, Scugog, Uxbridge and the Region with the assistance of the consulting firm of Dion Durrell & Associates Inc. . The Treasurers have prepared this common report for presentation to the respective Councils of the Area Municipalities and the Region with the exception of the Town of Whitby who advised the Region on June 3, 1999 that the Town would not participate a' this time. Staff of the City of Oshawa chose not to participate in this proposal in Janua 1999 and advised the Treasurers accordingly. 053 THE FORMATION OF A DURHAM MUNICIPAL INSURA~CE POOL 2.0 HIGHLIGHTS/SUMMARY . . Retain their existing local deductible levels. Share or pool the costs of claims between the local deductible and the pool deductible of $350,000 and purchase stop loss insurance to limit total .J annual losses to $1.0 million. Purchase a common insurance policy from the reinsurance market to cover the cost of claims exceeding $350,000. . 5350,000 per daim Sl.OMIS3.0M aggregate j J j j Pooled Risk Transfernd Elcess of $350,000 per cbIm Risk Sl.OMIS3.0M aggregate local Deductibles . as per existing PI'ORJ'lUI'S The formation of the Durham Municipal Insurance Pool will result in SignificantJ benefits to the participating Area Municipalities and the Region including: . o j Savings over expiring premiums would range from $0.5 million to $2.5 J million over a three year period mainly by retaining commissions, profits and interest typically earned by insurance companies. J Savings will be returned to the participating municipalities in the form 0 ' lower annual insurance premiums or dividends from the insurance pool after the initial three year period. ,I It is estimated that with the participation of the Town of Whitby, savings.Jl over the expiring premiums would range from approximately $1.4 million to $3.4 million over the 3 years period. Furthermore, if Oshawa chose t(jl participate, savings would range from approximately $2.4 million to ove'" $4 million over the 3 year period. No deficits will be incurred as all losses are prefunded by virtue ofthe j stop loss insurance coverage. J J J J dj4 Savines o o o L. THE FORMATION OF A DURHAM ,\IUNICIPAL I;\/SURANCE POOL 3 ... 2.0 HIGHLIGHTS/SUMMARY/cont'd , , ill I ~ [ ~ ~ I ... L .. .. I ill I. ~ . " .. . ~ ~ ~ . I, .. i. l.. I... Insurance Costs o Costs of a Group Insurance Policy will remain constant over the next three years thereby substantially reducing exposure to insurance market cycles and favourably positioning the participating Municipalities to mitigate premium increases as the insurance market "hardens". o Participating municipalities will be able to collectively tender their insurance requirements in the re-insurance markets and fix the cost of insurance for a three year period. o Any potential increases in the cost of a Group Insurance Policy beyond Year 3 will be substantially reduced as increases will be applied to a much lower insurance premium cost base resulting from the purchase of a policy with a deductible of $350,000. . Policies/Claims o Approximately 100 existing insurance policies will be combined into one integrated insurance policy. . 0 Participating municipalities will have a direct influence on the settlement of claims which are less than $350,000 and will benefit from the continued good loss experience that municipalities in Durham have experienced over the years. o Total losses of the pooled claims are limited in anyone year to $1.0 million through the purchase of stop loss insurance from the reinsurance market thereby eliminating any retro assessments to the pool. o Risk management programs can be coordinated to target issues common to the participating municipalities. The recommendation to form the Durham Municipal Insurance Pool is the result of a comprehensive review of available insurance options jointly undertaken during the past three years by the Treasurers of all the Area Municipalities and the Region and have been agreed upon by the Treasurers of Ajax, Clarington, Brock, Scugog, Uxbridge and the Region and the attached report has been prepared jointly by the Treasurers indicated above. A target startup date of early 2000 will provide sufficient time to ensure that legal and administrative protocols are properly established. During the intervening period. it is recommended that each municipality renew its 1999/2000 insurance policies on July 1. 1999 with the Frank Cowan Company. The Region of \Vaterloo, which formed a similar municipal insurance pool in 1998, have reported that savings have been achieved in their first year of operations beyond the original forecasts and the pool. which includes all the area municipalities is working extremely well. . . O)J THE FORJ\IATION OF A DURHAM MUNICIPAL INSURANCE POOL BACKGROUND J J " J 3.0 . In 1994, the Region of Durham participated with the Area Municipalities in the establishment of a Group Insurance Purchase Program. The Durham Municipal Insurance Group, as it became known, developed a proposal outlining the various insurance coverages for each member of the Group. The result of the Group process w~ the achievement of broader insurance coverages with common expiry dates at reduced J costs. . In 1996, the Watson Wyatt Company was retained to report on the feasibility of j establishing an insurance pool for the Area Municipalities and the Region. The consultant's report concluded that a pooling arrangement could potentially result in 10Y]1 insurance costs for the participants. . . In 1997, the Durham Munici?al I?surance Group worked in conjunct~o.n w.it.h the Franlj; Cowan Company (who provIdes Insurance coverage to all Area MUnlClpahtles and the '. Region) to devise an insurance pooling arrangement to combine the advantages of a conventional insurer with the sharing of costs of a larger self retention or deductible lej by the Group. . In 1998, the Durham Municipal Insurance Group concluded that it would not participa ;)1 in the pooling arrangement as proposed by the Frank Cowan Company for 1998/1999 !I the proposal was not financially attractive. In June 1998, Regional Council adopted the following resolution which approved fun~ to retain consultants to investigate the formation of an insurance pool: . J "The Commissioner of Finance in co-operation with the Area Municipal Treasurers (Durham Municipal Insurance Group) investigate the formation of an insurance poolir.1 arrangement with the area municipalities of Durham Region. The necessary funds to ..I carry out this in-depth review be provided to a maximum of $200,000 from the Region' Insurance Reserve Fund with a full reporting to the Finance and Administration J.. Committee and Council prior to the 1999/2000 insurance renewal." . In September of 1998, the firm of Dion Durrell, Actuaries and Consultants was retaimj to undertake an independent actuarial analysis to confirm that an independent pooling arrangement was feasible for the municipalities in Durham Region. Their findings confirmed that a Durham Municipal Insurance Pool was actuarially sound and presentj significant benefits for the Municipalities compared to the traditional insurance approac in terms of cost efficiency, cost stability, coverage and control. . J In May of 1999, the Frank Cowan Co. Ltd. provided an analysis of two risk financing alternatives available including the conventional renewal of insurance coverages and ;JX new Cowan pooling arrangement. / 0)0 J J .. ~ L. L ! ... ... ... i. t ... .. Ii. ... l.. I II. .. ... , I l. '- ... ... THE FORMATION OF A DURHAM MUNICIPAL INSURANCE POOL 3.0 BACKGROUND/cont'd . In May and June of 1999, the Treasurers met on several occasions to review Dion Durrell's independent analysis of the three options available to the Durham Municipal Insurance Group: 1) 2) 3) Renewing annual policies with the Frank Cowan Company, Forming a Frank Cowan Pool, Forming a Durham Municipal Insurance Pool . The Treasurers, with the exception of the Town of Whitby, concluded that the Dion Durrell pool was the optimal risk financing alternative to the renewal of conventional insurance policies. 4.0 STRUCTURE OF THE PROPOSED INSURANCE POOL . The proposed Durham Municipal Insurance Group pooling arrangement is neither a formal Reciprocal Insurance Exchange nor a Municipal Insurance Corporation. In effec the participating municipalities are joining together to purchase a single insurance po lie: with a deductible of$350,000 and are agreeing to share the costs of claims above each municipality's individual deductible and below the group deductible of $350,000. The purchase of stop loss insurance will limit the total losses between the individual municipal deductibles and the $350,000 group deductible in any given year to no more than S 1.0 million as indicated in the chart below: Pooled Risk Tramferred Excess ofS35O,(O) per claim Risk $1.0M'$3.0Maggregate $350,(0) per claim $1.0M$3.0Maggregate Local Deductibles - as per existing programs bjl J THE FORMATION OF A DURHAM MUNICIPAL INSURANCE POOL 4.0 . . STRUCTURE OF THE PROPOSED INSURANCE POOL/cont'd j The pooling arrangement allows the participating municipalities to retain more risk without additional cost. At the same time, commissions, interest and profits earned b~J.' traditional insurance companies are retained by the pool for redistribution to the . municipalities in the form of lower premiums and/or dividend payments. The structure of the proposed Durham Municipal Insurance Group includes the fOlloJ: features: o Each municipality commits to the pool for an initial three year period j J J J o Each municipality maintains its current local deductible level o Each municipality retains its current adjusters o The pool will issue a tender in the re-insurance market for a group insurance policy with a $350,000 deductible for a fixed three year period o Policy coverages will remain the same or exceed current wordings Stop loss insurance will be purchased in the re-insurance market to limit 10sseJ within the pooled retention level to no more than $1.0 million per year or an aggregate of$3.0 million over three years J Claims of less than $350,000 will be managed by a central claims administratiol comprised of municipal staff and/or external purchased claims services J An Advisory Board, comprised of representation from each participating j municipality, will develop policy and give direction regarding operational issl .... and final adjudication of claims Excess funds will be held in trust and invested in accordance with Board POliJ o o o o o Legal agreements o~tl.inin.g the m~n.icip.a~ities'. rights and obligati.ons will be J. executed by the participating mUnICIpalItIes pnor to the launch of the pool ' " A formulae to share excess pool surpluses amongst the municipalities will be J established at the outset based on a combination of contributions into the pool .' and/or relative claims experience. No deficits will be incurred as all losses an prefunded by virtue of the stop loss insurance coverage. J b50 J J ... THE FORMATION OF A DURHAM MUNICIPAL INSURANCE POOL .. 7 4.0 STRUCTURE OF THE PROPOSED INSURANCE POOL/cont'd . Under this structure, individual municipalities will be responsible for losses from up to their individual or local deductible amounts. Between these individual deductibles and the group deductible of $350,000, the participating municipalities would share the cost of claims. The portion of any claim exceeding $350,000 would be the responsibility of the insurance company. If aggregate claims between the individual deductibles and the $350,000 group deductible exceed $1.0 million in anyone year, the amounts in excess of $1 million would be the responsibility of the insurance company by virtue of the stop loss protection: .. ... iIIlI .. Amount of Insurance Loss Responsibility . $0 to local deductible - Local Municipality . Local deductible to $350,000 - Pool: maximum of $1.0 million in total annual losses Insurance Company: annual losses totalling more than $1.0 million . Over $350,000 - Insurance Company ... ... ... 5.0 CLAI~IS EXPERIENCE .. · The financial results of any risk financing alternative is directly a function of the actual retained claims experience and other costs (e.g., commissions, administrative costs, insurance premiums, etc). In the case of the Durham Municipal Insurance Pool, the retained claims experience is the losses between the local deductible and the $350,000 group policy deductible. .. , i .. · The historical claims experience under the conventional insurance program through the Frank Cowan Company and the estimated (by Dion, Durrell and Associates, Inc.) losses within the group deductible under the proposed Durham Municipal Insurance Pool arrangements are summarized as follows: ... History of Claims Lossesl" ~ I , i. Year Losses Within Group Deductible Layer:) $ 418,000 437,000 377 ,000 707,000 334,000 iIIlI Total Losses $ [994 977 ,000 1995 1,355.000 1996 1,129,000 1997 1,389,000 1998 894,000 Note: (1) Excludes Whitby and Oshawa (2) Losses between local deductible and $350,000 group deductible i. 1. ... (j)'1 ... 5.0 CLAIMS EXPERIENCElcont'd J J THE FORMATIO;,\/ OF A DURHAM MU;,\/ICIPAL INSURA;,\/CE POOL · Assuming no unreported claims will emerge and that the reported claims will settle at the values currently assigned by the current insurers, for the current pool participants, the average claim losses in the pooled layer have averaged $454,600 per year over the past five years. ThJ most recent two years losses yield an average of approximately $520,000. 6.0 . . FINANCIAL ANALYSIS J The firm of Dion Durrell was retained by the Durham municipalities to review the J available insurance options and to conduct a financial analysis of same. The following ... options were considered: A) Renew conventional insurance program with the Frank Cowan Company J B) Establish a Durham Municipal Insurance Pool with the reinsurance market. ... C) Establish an insurance pool with the Frank Cowan Company The non-participation in the Durham Municipal Insurance Pool by Town of Whitby wasj communicated after financial terms had been negotiated with the reinsurance markets. The reinsurers advised that the total cost of the reinsurance protection would be $500,00 J and the stop loss Insurance attachment point would be $1,000,000. As a result of Whitby's withdrawal, it has been assumed that the total cost of reinsurance will reduce to $450,000 and that the stop loss insurance attachment point will remain at $1,000,000. J . The financial success of an insurance program is dependent upon the claims loss experience of the group of participants. The following table summarizes the accumulatJ net savings or surpluses expected to emerge under the three options, estimated by Dion Durrell, at alternative annual claims loss experience of$350,000, $450,000, $600,000, J.. $700,000 and $1,000,000 during the each of the years in the three year period (refer to Attachments A-I, A-2, A-3, A-4 and A-5 for detailed pro-forma analysis for each alternative loss level): J SAVINGS OVER EXPIRING 1998/1999 PREMIUM .. A. B. C. J Cowan Conventional Cowan Durham Municipal.... Insurance Municipal Pool Pool A) $350,000 A.'1NUAL CLAIMS LOSSES (best year in last 5 years) End of Year One $ 444,254 $ 281,415 $ 813,95 J End of Year Two 910.721 578,213 1,669,9~, End of Year Three 1.400.511 890.288 2,569,12 B) $450,000 A.'1NUAL CLAIMS LOSSES (average of last 5 years) End of Year One $ 444.254 $ 179.415 $ 711,9W End of Year Two 910,721 369,488 1,461, I End of Year Three I 1.400.511 569,627 2,248.460 C) $600,000 A.'1NUAL CLAIMS LOSSES S 558.9~ End of Year One $ 444,254 $ 26,415 End of Year Two 910.721 56,40 I 1,148.1 End 0 f Year Three 10400,5 11 88,636 1.767,469 D) $700,000 A.'1NUAL CLAI~IS LOSSES (worst year in last 5 years) 456.9J End of Year One $ 444,254 $ ( 75,585) $ End of Year Two 910,721 (152.324) 939.3R3 End of Year Three 10400.511 (232.025) 1.446.80] E) $1,000,000 ANNt:AL CLAIMS LOSSES (worst case scenario) End of Year One $444.254 ($381.585) S 150,95') End of Year Two 910.721 (S778,499) 313.208 End of Year Three 1.400.511 ($1.194.009) 484.82A Information Supplied by Dian Durell. Q4LJ -- .. THE FORJ\-IATION OF A DURHAM MUNICIPAL INSURANCE POOL 6.0 iI. . .. '- . ... ... ... . ... ... ... . ... ... I I I ... 7.0 I 1- . .. I . i.. . .... . ... ... FINANCIAL ANAL YSIS/cont'd Based on the proforma analysis, the Durham Municipal Insurance Pool option will result in estimated savings to the participants ranging from $484,824 (in the worst case scenario) to $2,569,121 (at $350,000 annual claims losses). These exceed the estimated savings from the Frank Cowan Pool which ranges from a loss of $1,194,009 to a savings of $890,288. Based on the proforma analysis, the Durham Municipal Insurance Pool option will result in the savings to the participants which exceeds the conventional insurance option for all loss scenarios up to $770,000 annually. Losses in excess ofthis level will result in savings which are less than those associated with the conventional insurance option, however, once the losses continue to exceed $855,000 annually, th rate guarantee under the conventional insurance option may possibly be nullified, and any short term additional savings could be erased by the anticipated future ra1 increases which would likely result. In the worst case scenario in which the total losses within the group deducible in a year amount to S 1.0 million or more per year (i.e., the stop loss protection is triggered), the Durham Municipal Insurance Pool would save $484,824 but is less than the savings resulting from the conventional insurance option. It is noted however that under this scenario, any financial advantage of the conventional insurance program may be eroded by future premium rate increases as the rate guarantee under the conventional insurance program may have been breached. If \Vhitby and Oshawa were to elect to participate in the Durham Municipal Insurance Pool, the expected savings to all participants, even in the worst case scenario in which the total losses within the group deductible in a year amount to $1.0 million per year, would range from $2.4 million to over $4 million. This conclusion assumes a sizeable reduction in Oshawa 's 1999/2000 renewal premium and assumes what are deemed to be very conservative reinsurance costs. BENEFITS OF A DURHAM MUNICIPAL INSURANCE POOL The formation of the Durham Municipal Insurance Pool provides the Area Municipalitil with a viable alternative to obtaining insurance coverages from conventional insurance coverages. The Pool will favourably position the municipalities to mitigate increases in insurance premiums in the future when the insurance market cycle hardens. Savings will be achieved by diverting to commissions and profits to the Pool which are earned by conventional insurance companies and insurance brokers. The Pool is able to retain interest earned on funds set aside as reserves for potential futu claims. Insurance costs will be tixed over the next three. years virtue of the purchase of stop los~ insurance which limits the maximum exposure of the Pool to $1.0 million per year for shared claims within the $350,000 deductible and by virtue of a three year contract for insurance with the reinsurance market. - H 4 I 4 J THE FORMATION OF A DURHAM MUNICIPAL INSURANCE POOL 7.0 . . 8.0 BENEFITS OF A DURHAM MUNICIPAL INSURANCE POOL/cont'd j Any reduction in costs from favourable claims experience will be returned to the Pool In the form of savings to be distributed at a later date. j Not only would the pool generate savings for all taxpayers of the Region during the next three years, but also the establishment of the Durham Municipal Insurance Pool will j position the municipalities to withstand premium increases as the insurance markets .. "harden" . j NEXT STEPS . This report has been reviewed by the Treasurers of the participating municipalities and J will be presented concurrently to the respective Councils for consideration. Should all participating Councils approve their municipality's participation in the POOIJ then the Treasurers would move forward to finalize the implementation details including the preparation of the requisite agreements and legal documentation with the assistancfJ...; Dion Durrell. A further information report would also be prepared prior to the launch the pool in the new year which would provide details regarding implementation issues. In the interim, it is recommended that each municipality renew it 1999/2000 insuranceJ" coverage with the Frank Cowan Company. . J J .J J J J J J G. Kirkbride, Treasurer Town of Ajax M. Shier, Treasurer Township of Brock M. Marano, Treasurer Municipality of Clarington G.A. Paterson, Treasurer Town of Pickering K. McCann, Treasurer Township of Scugog R. Mitchell, Treasurer Township of Uxbridge R.J. Clapp. Treasurer Regional Municipality of Durham :mg Attmts MGIREPOR rS\I~J 042 ... LIST OF ATTACHMENTS II. A-I Proforma Financial Comparison of Alternatives Without Whitby - 5350,000 Annual Claims Loss ... A-2 Proforma Financial Comparison of Alternatives Without Whitby - $450,000 Annual Claims Loss 1M A-3 Proforma Financial Comparison of Alternatives Without Whitby - $600,000 Annual Claims Loss ... A-4 Proforma Financial Comparison of Alternatives Without Whitby - $700,000 Annual Claims Loss ... A-5 Proforma Financial Comparison of Alternatives ... Without Whitby - $1,000,000 Annual Claims Loss .. B-1 Proforma Financial Comparison of Alternatives With Whitby - $400,000 Annual Claims Loss iii. B-2 Proforma Financial Comparison of Alternatives With Whitby - $600,000 Annual Claims Loss ... B-3 Proforma Financial Comparison of Alternatives With Whitby - $800,000 Annual Claims Loss II. 8-4 Proforma Financial Comparison of Alternatives With Whitby - $1,000,000 Annual Claims Loss , ... C Comparison of 1998/1999 and 1999/2000 Insurance Premiums - Frank Cowan Company .. .. I .. .. .. .. I ... d43 Attachment A-1' Without Whitby $35~ Annual Claim Loss J THE REGION OF DURHAM PROFORMA FINANCIAL COMPARISON OF ALTERNATIVES Frank Cowan Company Recommended Conventional Municipal ~lunlc1pal Insurance Pool Pool Per Claim Group Retention (GR) 50 5250,000 5350,000 Stop Loss Coverage 50 51.000,000 51,000,000 Small Losses within GR 5350,000 5350,000 5350.000 11 Losses> GR 0 0 0 ^"erage 5 Value Losses> GR 51,000,000 5 \,000.000 51.000,000 GROSS LOSSES Paid Losses 5280,000 5280.000 5280.000 Case Reserves 570.000 570,000 570,000 Incurred Losses 5350.000 5350.000 5350,000 RETAINED LOSSES Paid Losses 50 5280,000 5280,000 Case Reserves SO S70,OOO S70.OOO Incurred Losses SO S350,OOO 5350,000 INSURED LOSSES PaId Losses 5280,000 50 SO Case Reserves 570,000 50 SO Incurred Losses 5350,000 SO SO REVENUE Levy S 1,524,953 52.344.800 S 1.840.000 Savings over 1998/99 Renewal 5423.099 IS.~%.7..~) 5108.052 Interest" S21.155 S28.163 S55.903 Total Revenue S \,969.207 51,976.215 S2,003,955 EXPENSES Admin SO S2OO,OOO S3OO.OOO Insurance Premium S \,425,190 51.060,000 S5OO,OOO Taxes S99,763 S84,8OO S4O,OOO Retained Losses SO S350.000 S350.000 Total Expenses S 1,524,953 S \'694,800 SI,I90,OOO SURPLUS 1998/99 Expiring Premium S \,948,052 S 1.948,052 S 1.948,052 Less: Levy 51,524,953 S2,344.8OO S 1,840,000 Plus: Pool SUllllus S21,155 S678,163 S705,903 Total Savlngs/Sullllus S444.254 S28\,415 5813.955 NET SA VINGS/SURPLUS End of Year One S444,254 S281,415 S813.955 End of Year Two $910.721 S578.213 S \'669,920 End of Year Thre1: S \'400,5 II 5890,288 S2,569,121 ONE YEAR Insured Incurred loss Ratio 24.6"/" 0.0./. 0.0% Insured Paid loss Ratio 19.6% 0.0% 0.0"1. THREE YEAR Insured Incurred loss Ratio 24.6"1. 0.0% 0.0% Insured Paid loss Ratio 22.S./. 0.0% 0.0% 044 J J J .J j J J J J J j J J j J J Source - IJI I. Attachment A-2 Without Whitby $450,0 Annual Claim Loss ~ t ... THE REGION OF DURHAM ! ~ PROFORMA FINANCIAL COMPARISON OF ALTERNATIVES .. Frank Cowan Company Recommended Conventional 'Iunicipal '1unicipa. . nsurance Pool Pool Per Claim Group Retention (GR) SO S250,OOO S350.000 .. Slap Loss Coverage SO S 1.000.000 S 1.000.000 Small Losses wIthin GR S~50.000 S450.000 S450,OOO f ;; Losses> GR 0 0 0 Average S Value Losses> GR S 1.000.000 S 1,000,000 S 1,000,000 II. GROSS LOSSES Paid Losses S360,OOO S360,OOO S360,OOO I Case Reserves S90.000 S90.OOO S90.OOO II. Incurred Losses S~50.OOO S450,OOO S450.OOO RETAINED LOSSES , Paid Losses SO S360.OOO S360,OOO II. Case Reserves SO S90.OOO S90.000 Incurred Losses SO S450,OOO S~50.ooo t INSURED LOSSES j ... Paid Losses S360.000 SO SO Case Reserves S90.OOO SO SO Incurred Losscs S450,OOO SO SO II. REVENUE Levy S 1,524.953 S2,344.800 S 1,840.000 Savings over 1998/99 Renewal S423.099 ,"',Nh.7..~\ S 108.052 t Interest. S2l.l55 S26.163 S53.903 ... Total Revenue S 1.969,207 SI.974.215 S2,OO \,955 ~ EXPENSES I Admin SO S200.ooo S300,OOO ... Insurance Premium SI,425.190 S 1.060.000 S500.OOO Taxes S99.763 S84.800 S40,OOO Retalncd Losses SO S450.OOO S450,ooo ~. Total Expenses S 1,524,953 S 1. 794,800 S 1,290.000 ... SURPLUS ! 1998199 Expiring Premium S 1,948.052 S 1.948.052 S 1.948,052 1 Less: Levy S 1.524.953 S2,344.800 51,840.000 ... Plus: Pool Surplus S21, 1 55 S576,I63 S603.903 Total Savings/Surplus 5444.254 S179.415 5711,955 i ! NET SA VlNGSiSURPLUS II. End of Year One S444.254 5179.415 5711,955 End of Year Two S910,721 5369.488 51,461,195 if End of Year Three S 1 AOO,5 11 S569.627 S2,248.460 ~. II. ONE YEAR Insured InculTed loss Ratio 31.60/0 0.0% 0.0% Insured Paid loss Ratio 25.3% 0.0% 0.0% .. THREE YEAR I nsured Incurred loss Ratio 31.6% 0.0% 0.0% Insured Paid loss Rallo 28.9% 0.0% 0.0% ... I d45 i .. Source - Dio Attachment A-3 J Without Whitby $600\ Annual Claim loss THE REGION OF DURHAM PROFORMA FINANCIAL COMPARISON OF ALTERNATIVES Frank Cowan Company Recommended Conventional Municipal Municipal I nsu ranee Pool Pool Per Claim Group Retention (GR) 50 5250,000 5350,000 Stop Loss Coverage 50 51,000,000 51.000,000 Small Losses within GR 5600,000 5600,000 5600,000 1# Losses> GR 0 0 0 Average 5 Value Losses> GR 51,000,000 51,000,000 51,000,000 GROSS LOSSES Paid Losses 5480,000 5480,000 5480,000 Case Reserves 5120.000 5120,000 5120.000 Incurred Losses 5600,000 5600,000 5600,000 RETAINED LOSSES Paid Losses 50 5480.000 5480,000 Case Reserves 50 5120,000 5120.000 Incurred Losses 50 5600,000 5600,000 INSURED LOSSES Paid Losses 5480,000 50 50 Case Reserves 5120.000 50 50 Incurred Losses 5600.000 50 50 REVENUE Levy 51,524.953 52,344.800 51.840.000 Savings over 1998/99 Renewal 5423,099 f.S.W(,.7~ll) 5108.052 Interest - 52\,155 523.163 550.903 Total Revenue 5 I ,969,207 51.97\,215 51.998,955 EXPENSES Admm 50 5200,000 5300.000 Insurance Premium 51,425,190 51.060,000 5500.000 Taxes 599,763 584.800 540.000 Retained Losses 50 5600,000 5600.000 Total Expenses 5 I ,524,953 51,944,800 51,440,000 SURPLUS 1998/99 Expiring Premium 51,948,052 5 1,948,052 51,948,052 Less: Levy 51.524,953 52,344,800 5 \'840,000 Plus: Pool SUJ'lllus 521.155 5423.163 5450,903 Total SavingslSuJ'lllus 5444,254 526,415 5558,955 NET SA VlNGS/SURPLUS End of Year One 5444,254 526,415 5558.955 End of Year Two 5910,721 556,401 51,148,108 End of Year Three 51.400,5 II 588,636 51,767,469 ONE YEAR Insured Incurred Loss Ratio 42.1-/_ 0.0./. 0.0./. Insured Paid Loss Ratio 33.7-/. O.O-t. 0.0./. THREE YEAR Insured Incurred Loss Ratio 42.1 -t. 0.0./. O.O-t. Insured Paid Loss Ratio 38.6 -t. 0.0./. 0.0./. . , 040 J J J J J j j J j J J J J J j j J Source - J ! .. Attachment A-4 Without Whitby $700,0 Annual Claim Loss '- THE REGION OF DURHAM PROFORMA FINANCIAL COMPARISON OF ALTERNATIVES iI. Frank Cowan Company Recommended .. Conventional Municipal :\-Iunicipal Insurance Pool Pool Per Claim Group Retention (GR) 50 5250,000 5350,000 S top Loss Coverage 50 51,000,000 51,000,000 , ... Small Losses within GR 5700,000 5700.000 5700,000 # Losses> GR 0 0 0 , Average 5 Value Losses> GR 51,000,000 51.000.000 51,000,000 ... GROSS LOSSES Paid Losses 5560,000 5560.000 5560,000 Case Reserves 5140.000 5140,000 5140.000 lilt Incurred Losses 5700,000 5700,000 5700,000 RETAINED LOSSES Paid Losses 50 5560,000 5560.000 .. Case Reserves 50 5140,000 5140,000 Incurred Losses 50 5700.000 5700,000 I INSURED LOSSES L. Paid Losses 5560,000 SO 50 Case Reserves 5140.000 SO SO Incurred Losses 5700.000 SO 50 ~. << ... REVENUE Levy SI,524,953 S2,344,8OO 51.840,000 Savings over 1998/99 Renewal 5423,099 ,....~%.7..8\ 5108.052 t Interest" 521.155 521.163 548.903 i- Total Revenue 51,969,207 51,969.215 S 1,996,955 EXPENSES I Admin 50 5200.000 S3oo.ooo I ... Insurance PremIum 51.425.190 51,060,000 S5OO,OOO Taxes S99,763 S84,8oo S40,OOO Retained Losses 50 S7OO,OOO S7OO.000 h Total Expenses 51,524,953 52,044,800 S 1.540,000 i II. SURPLUS i 1998/99 Expiring Premium S 1,948,052 S \'948,052 S 1.948.052 L. Less: Levy S \'524,953 S2.344,8OO 51.840.000 Plus: Pool Surplus 52\,155 5321,163 S348,903 Total SaVings/Surplus S444,254 (S75.585) 5456,955 l NET SA VINGS/SURPLUS i. End of Year One 5444,254 ('.;75.585\ 5456.955 End of Year Two S910,721 ('.;15:!.]:!..) 5939,383 ! End of Year Three 51,400,511 (S232.1)25\ S 1.446,807 L- ONE YEAR Insured InculTed Loss Ratio 49. I .1. 0.0% 0.0% Insured Paid Loss Rallo J9.J "/. 0.0% 0.0% ... THREE YEAR Insured Incurred Loss Rallo 49.1% 0.0% 0.0% Insured Paid Loss Ratio 45.0% 0.0"/. 0.0% [ .. j ~41 Source - Dion .. Attachment A-5 J Without Whitby $1, : Annual Claim loss THE REGION OF DURHAM PROFORMA FINANCIAL COMPARISON OF ALTERNATIVES Frank Cowan Company Recommended Conventional Municipal Municipal Insurance Pool Pool Per Claim Group Retention (GR) 50 5250,000 5350.000 Stop Loss Coverage 50 51.000.000 51.000,000 Small Losses within GR 51.000,000 51,000.000 51.000.000 /I Losses> GR 0 0 0 Average S Value Losses> GR 51.000.000 51.000,000 51.000,000 GROSS LOSSES Paid Losses 5800,000 5800,000 5800.000 Case Reserves 5200.000 5200.000 5200.000 InculTed Losses 51.000.000 51.000.000 51.000,000 RETAINED LOSSES Paid Losses 50 5800.000 5800.000 Case Reserves 50 5200.000 5200.000 InculTed Losses 50 51,000.000 51,000,000 INSURED LOSSES Paid Losses 5800,000 SO SO Case Reserves 5200.000 50 SO InculTed Losses 51,000,000 50 50 REVENUE Levy 51.524.953 52.344,800 51,840,000 Savings over 1998/99 Renewal 5423.099 ,'S.NI>.7-!/l1 5108,052 Interest. 521.155 515.163 542.903 Total Revenue 51.969,207 51.963.215 51.990.955 EXPENSES Admm 50 S2OO,OOO S3OO.000 Insurance Premium S 1.425,190 S 1,060,000 S5OO.000 Taxes 599.763 S84,8OO 540.000 Retamed Losses 50 S 1.000,000 51.000.000 Total Expenses 51.524,953 S2.344,800 S 1.840.000 SURPLUS 1998/99 Expiring Pmnium SI.948,052 51.948,052 S 1.948.052 Less: Levy 51.524.953 S2,344,800 S 1.840.000 Plus: Pool Surplus 521.155 515,163 542.903 Total SavingsiSurplus 5444.254 (S38 1.585 ) 5 I 50.955 NET SA VINGS/SURPLUS End of Year One 5444.254 ( 'S)81.585) 5 I 50,955 End of Year Two 5910,721 (S7;3,-1<)<)) 53 \3.208 End of Year Three 51.400.511 (51.194.1)0<)) 5484,824 ONE YEAR Insured Incurred Loss Ratio 70.2-;. · 0.0./0 0.0-;0 Insured Paid Loss Ratio 56.10/. 0.0% 0.0-;. THREE YEAR Insured Incurred Loss Ratio 70.2-;. · 0.0% 0.0% Insured Paid Loss Ratio 64.3% 0.0% 0.0-;. . rate guarantee loss ratio threshold has been breacbed J .J j J .J J J j j J j j j J J J J b48 Source - oJr '- Attachment B-1 With Whitby $400,000 Annual Claim Loss .. THE REGION OF DURHAM PROFORMA FINANCIAL COMPARISON OF ALTERNATIVES .. Frank Cowan Company Recommended l.. Conventional Municipal Municipal Insurance Pool Pool Per Claim Group Retention (GR) 50 5250,000 5350.000 Stop Loss Coverage 50 51.000,000 51.000,000 .. Small Losses wIthin GR 5400,000 5400.000 5400,000 1# Losses> GR 0 0 0 I.. Average 5 Value Losses> GR 51,000,000 51,000,000 51,000.000 GROSS LOSSES Paid Losses 5320,000 5320.000 5320,000 Case Reserves 580.000 580,000 580,000 .. Incurred Losses 5400.000 5400.000 5400.000 RETAINED LOSSES Paid Losses 50 5320,000 5320,000 'f Case Reserves 50 580.000 580.000 lilt Incurred Losses 50 5400.000 5400,000 t: INSURED LOSSES } iI. Paid Losses 5320,000 50 50 Case Reserves 580,000 50 50 Incurred Losses 5400,000 50 50 t: .. REVENUE Levy 51,758,893 52.344.800 51.840,000 Savings over 1998/99 Renewal 5486.052 ('i9').8;~) 5404.945 Interest. 524.303 542.007 569,747 ... Total Revenue 52.269.248 52.286,952 52.314,692 EXPENSES b Admin 50 5200.000 5300.000 ... Insurance Premium 51.643.825 51.060.000 5500,000 Taxes 5115,068 584.800 540.000 Retained Losses 50 5400.000 5400.000 b Total Expenses 51.758,893 51,744,800 51.240,000 1. ... SURPLUS 1998/99 Expiring Premium 52.244.945 52.244,945 52.244,945 , Less: Levy 51.758,893 52.344,800 51.840,000 , Plus: Pool Surplus 524,303 5642.007 5669,747 .. Total Savings/Surplus 5510,355 5542.152 51.074,692 j NET SA VINGS/SURPLUS lilt End of Year One 5510.355 5542.152 51.074,692 End of Year Two 51.046,228 51.112.912 52.204,619 End of Year Three 51.608.895 51.712,710 53.391,542 ... ONE YEAR Insured Incurred Loss Ratio 24.3 .1. 0.0% 0.0% Insured Paid Loss Ratio 19.5% 0.0"1. 0.0"1. iI. THREE YEAR Insured Incurred Loss Ratio 24.3"1. 0.0% 0.0"1. Insured Paid Lnss Ratio 22.3.1. 0.0% 0.0% .. 041 Source - Dion .. Attachment ~-2j With Whitby $600,00~ Annual Claim loss THE REGION OF DURHAM PROFORMA FINANCIAL COMPARISON OF ALTERNATIVES Frank Cowan Company Recommended Conventional \1unicipal \1unlcipal Insurance Pool Pool Per Claim Group RetentIon (GR) 50 5250.000 5350,000 Stop Loss Coverage 50 51.000,000 51,000,000 Small Losses within GR 5600,000 5600,000 5600.000 # Losses> GR 0 0 0 Average 5 Value Losses> GR 51.000,000 51.000,000 51,000,000 GROSS LOSSES Paid Losses 5480,000 5480,000 5480,000 Case Reserves 5120.000 5120,000 5120.000 Incurred Losses 5600,000 5600,000 5600,000 RET AlNED LOSSES Paid Losses 50 5480,000 5480.000 Case Reserves 50 5120,000 5120.000 Incurred Losses 50 5600,000 5600,000 INSURED LOSSES PaId Losses 5480,000 50 50 Case Reserves 5120.000 50 50 Incurred Losses 5600,000 50 50 REVENUE Levy 51,758.893 52,344,800 51.840,000 Savings over 1998199 Renewal 5486.052 ('i9<).1l55) 5404,945 Interest" 524.303 538.007 565,747 Total Revenue 52,269,248 52.282,952 52.310,692 EXPENSES Admin 50 5200,000 5300.000 Insurance Premium 51,643,825 51.060.000 5500,000 Taxes 5115,068 584.800 540.000 Retamed Losses 50 5600,000 5600,000 Total Expenses 51,758,893 5 I. 944,800 S 1.440,000 SURPLUS 1998/99 Expiring Premium 52.244,945 52,244,945 52.244,945 Less: Levy 51.758,893 52,344.800 51,840,000 Plus: Pool SUllllus 524.303 5438.007 5465.747 Total SavmgsiSullllus 5510,355 5338,152 5870,692 NET SA VTNGSISURPLUS End of Year One 5510,355 5338,152 5870,692 End of Year Two 51,046.228 5695.462 51.787,169 End of Year Three 51,608,895 51.071,388 52,750,220 ONE YEAR I nsu red I ncu rred loss Ratio 36.5.1. 0.0% 0.0% Insured Paid loss Ratio 29.2"1. 0.0% 0.0% THREE YEAR Insured Incurred loss Ratio 36.5% 0.0% 0.0% Insured Paid loss Ratio 33.5"1. 0.0% 0.0"1. j j j j J .J j J J J j J J j J J J djU Source - oJ, "- Attachment B-3 With Whitby $800,00C Annual Claim loss -. THE REGION OF DURHAM PROFORMA FINANCIAL COMPARISON OF ALTERNATIVES ... Frank Cowan Company Recommended -. Conventional Municipal :\Iunicipal I nsu rance Pool Pool Per Claim Group Retention (GR) 50 5250,000 5350,000 Stop Loss Coverage 50 51.000,000 51.000,000 "- Smail Losses within GR 5800,000 5800,000 5800,000 /I Losses> GR 0 0 0 Average 5 Value Losses> GR 51,000,000 51,000,000 51.000,000 .. GROSS LOSSES Paid Losses 5640.000 5640,000 5640,000 Case Reserves 5160.000 5160,000 5160.000 ... Incurred Losses 5800.000 5800,000 5800,000 RETAINED LOSSES Paid Losses 50 5640,000 5640,000 i Case Reserves 50 5160.000 5160.000 .. Incurred Losses 50 5800.000 5800,000 eNSURED LOSSES III Paid Losses 5640,000 50 50 Case Reserves 5160.000 50 50 Incurred Losses 5800,000 50 50 ... REVDIUE Levy 51,758,893 52.344,800 51.840,000 Savmgs over 1998/99 Renewal 5486.052 ().1C),!.<55') 5404,945 Interest. 524,303 534.007 561.747 III Total Revenue 52.269,248 52,278,952 52,306.692 EXPENSES Admm 50 5200.000 5300.000 III Insurance PremIum 51,643.825 51.060,000 5500,000 Taxes 5115,068 584,800 540,000 Retained Losses 50 5800.000 5800.000 Total E:ltpenses $ 1,758,893 52,144,800 51,640,000 : .. SURPLUS 1998/99 E:ltpiring Premium 52.244,945 52,244,945 $2,244,945 i Less: Levy 51.758,893 52,344.800 51.840,000 .. Plus: Pool Surplus 524.303 5234,007 5261.747 Total Savings/Surplus 5510.355 5134,152 5666,692 NET SA VINGS;SURPLUS ... End of Year One 5510,355 5134,152 5666,692 End of Year Two 51.046.228 5278.012 51,369,719 End of Year Three 51,608,895 5430.065 52,108,897 .. ONE YEAR Insured Incurred Loss Ratio 48.7./. 0.0% 0.0% Insured Paid Loss Ratio 38.9"1. 0.0"1. 0.0% ... THREE YEAR Insured Incurred Loss Ratio 48.7% 0.0"1. 0.0./. Insured Paid loss Ratio 44.6% 0.0"1. 0.0./. .. bJI Source - Dion lilt Attachment 8-4 _.J With Whitby $l,OOO,leI Annual Claim Loss THE REGION OF DURHAM j PROFORMA FINANCIAL COMPARISON OF ALTERNATIVES J Frank Cowan Company Recommended Conventional Municipal Municipal Insurance Pool Pool Per Claim Group Retention (GR) SO S250,OOO S350,OOO SlOp Loss Coverage SO S \,000,000 S 1,000,000 Small Losses within GR S 1.000 ,000 S \,000.000 S \,000.000 # Losses> GR 0 0 0 Average S Value Losses> GR S \,000,000 S \.000,000 S 1.000,000 GROSS LOSSES Paid Losses S800,ooo S800.OOO S800.OOO Case Reserves 5200.000 5200,000 S2OO.OOO Incurred Losses S 1,000,000 S 1,000,000 S 1.000,000 RET AlNED LOSSES Paid Losses SO S8OO,OOO S8OO,OOO Case Reserves SO S2OO.000 S2OO.OOO Incurred Losses SO S 1.000,000 S 1.000.000 INSURED LOSSES Paid Losses S800,ooo SO SO Case Reserves S200,ooo SO 50 Incurred Losses S 1,000,000 SO SO REVENUE Levy S 1.758.893 S2,344.800 S 1,840.000 Savings over 1998/99 Renewal S486.0 52 ('i'Il))l55) S404.945 Interest. S24.303 S30.007 S57,747 Total Revenue S2,269,248 S2,274.952 S2.302.692 EXPENSES Admin SO S2OO,OOO S3OO,OOO Insurance Premium S 1 ,643.825 S 1.060.000 S5OO,OOO Taxes S115,068 S84.8OO S4O.OOO Retained Losses SO S 1.000,000 S 1.000.000 Total Expenses S 1.758,893 S2,344,8OO S 1.840,000 SURPLUS 1998199 Expiring Premium S2.244,945 S2.244,945 S2.244.945 Less: ~vy S 1,758,893 S2.344.8OO 51.840,000 Plus: Pool Surplus S24,303 S30.OO7 557.747 Total Saving.s;Surplus 5510,355 1'569,:\4:\) S462,692 NET SA VINGS/SURPLUS End of Year One S510.355 (56'>.8..8) S462.692 End of Year Two S 1.046.228 ('5 1~9.-+3:\) S952,269 End of Year Three S 1.608,895 1'5211.258) S 1,467,575 ONE YEAR I nsu red I DCU rred Loss Ratio 6O.ay. · 0.0./. O.OY. I nsu red Paid Loss Ratio 4a.7./. 0.0./. O.OY. THREE YEAR Insured Incurred Loss Ratio 6O.a./. · 0.0./. 0.0./. Insured Paid Loss Ratio 55.a./. 0.0./. O.OY. · rate guarantee loss ratio threshold has been breached J j j J J J J J J j j J J j J bJL Source - DioJ ... ATTACHM ... COMPARISON OF 1998/1999 AND 1999/2000 INSURANCE PREMIUMS - FRANK COWAN COMPANY ... PREMIUMS INCREASE/(DECREASE) MUNICIP ALITY 1998/1999 1999/2000 $ $ $ % Ajax 346,266 265,268 (80,998) Brock 83,868 68,958 (14,910) Clarington 261,021 201,542 (59,479) Durham 744,334 497,942 (246,392) Pickering 319,863 245,485 (74,378) Scugog 101,195 75,606 (25,589) Uxbridge 91,505 70,389 (21,116) Total 1,948,052 1,425,190 (522,862) i.. Ii. ! .. .. ii , -. , t ... :OTE: \ v .. f; ~ It. , ~ , ... ~ ... Marg\Reports\Insatmts. i ! ... i I .. .. .. \ II. d53 ~ L.. ON: TR.48 .99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON , L REPORT L L Meeting: General Purpose and Administration Committee File # Date: July 5, 1999 Res. # , I L. Report #: Subject: TR-48-99 FILE #: By-law # CASH ACTIVITY REPORT - MAY 1999 i ~ I I' iI. Recommendations: ~ ... It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-48-99 be received; I ... 2. THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended May 31, 1 999, is shown on the attached schedule; and THAT Part /I A" of the expenditures for the month of May 1 999 be confirmed. 1 ~ ... I , I ... 3. I L. L 'BACKGROUND AND COMMENT i II. The attached schedules indicate the Corporation of the Municipality of Clarington's cash transactions, the cash investment position, development charges information and statistical information for the month ended May 31, 1999 and the comparative information for the month ended May 31, 1998. L I Ii .... The status of taxes receivable information has been included. However, the impact of Bill 79- Capping of Commercial, Industrial, and Multi-residential Properties may have a ! . .... , I lI., ~ i .. 854 REPORT NO.: TR-48-99 PAGE 2 J J J significant impact on the taxes receivable. The impact is not yet known due to delays in J the implementation of OPT A (Online Property Tax Analysis System) by the Province and is therefore not reflected in the attached Part B. J Respectfully submitted, Reviewed by, J MM*NT*ls J d f\~~-fS~, Franklin Wu, J Chief Administrative Officer. J J J J J J J J J J 855 J ne Marano, H.B.Sc., A.M.C.T., Treasurer Attachments .. DN:CASHPTA ... CORPORATION OF THE MUNICIPALITY OF CLARINGTON Analysis of Revenue and Expenditures for the Month of May 1999 PART "A" , .. l II. MAY MAY 1999 1998 REVENUE RECEIVED FOR GENERAL OPERATING AND RESERVE FUND PURPOSES: TAX PAYMENTS RECEIVED .. 3,079,734 1,742,876 PAYMENTS-IN-LIEU: GOV'T OF CANADA PIL MUNICIPAL TAX ASSISTANCE PIL ONTARIO HYDRO PIL 1.062.784 CHEC HYDRO PIL MEMORIAL HOSPITAL PIL 8ELL TELEPHONE PIL LCBO PIL REGION PIL SALE OF LAND COIW INFRASTRUCTURE GRANT SUBSIDIES: HANDI. TRANSIT DEVELOPMENT CHARGES-TOWN 2:37;518 174,660 GENERAL 488;968 911,230 INTEREST 112,142 118,189 DEVELOPMENT CHARGES.REGIONIPUC 420305 346,125 4348856 4,355,865 USE OF FUNDS: PAYROLL 838,075 729,344 REGION LEVY 5,321,002 0 SCHOOL BOARD LEVIES 0 GENERAL-INCLUDING CAPITAL EXP." 3.363 580 2,813,122 3 9,612867 3,542,467 NET CASH PROVIDED IUSED) 15,164 001) 813,398 BANK NET CASH BANK BANK BALANCE PROVIDED BALANCE BALANCE FINANCIAL POSITION: ADr 30/99 IUSED) Mav 31/99 Mav 31/98 GENERAL FUND 3,491,971 1974,752) 2,517,219 1,926,494 RESERVE FUND 1,406,676 256,931 1,662,607 2,333,426 MUNICIPAL POOLED INVESTMENTS 80,380 (52,7941 27,686 149,625 INVESTMENTS (GENERAL + RESERVE FUND) 44,334,220 (4,393,3861 39 940 834 41,583,419 TOTALS 49,312,247 (5,164,0011 44,148,248 45.992.964 I I' ... I' .. t I, ~ il I' L. II L. l I II. i k .. I. r' .. ~ '-- ! ~ , ~ .. !' ... NOTE A: Difference in comparison between years due to timing difference in receipt of funds. · · includes outstanding journal entries still to be posted. i, ... I i I .. ~56 CORPORATION OF THE MUNICIPALITY OF CLARINGTON Continuity of Taxes Receivable for the month of May 1999 APRIL MAY MAY 1999 INTEREST TAXES PAYMENTS 1999 1998 RECEIVABLE ADDED BILLED BALANCE IADJUST.... CURRENT YEAR TAXES 2,954,713 2,954,713 (522,536) 2.432,177 2.485,552 PENALTY AND INTEREST 1,279 38.087 39,366 (50,297) (10,931) 39,680 1998 YEAR TAXES 3,057,053 3,057,053 (7,092) 3,049.962 2,641,578 PENALTY AND INTEREST 91.154 39,354 130,508 (40,979) 89.529 225,340 1997 YEAR TAXES 938,719 938,719 (18,428) 920.290 1,078,059 PENALTY AND INTEREST 112,355 12,599 124,954 (16,808) 108.146 139,730 PRIOR TAXES 948.730 948,730 (27.075) 921.656 844,746 PENALTY AND INTEREST 410,210 12,089 422,300 (20,026) 402,274 239,204 TOTAL 8,514,214 102,129 0 8,616,343 (703,240) 7,913,103 7,693,889 TOTAL TAXES LEVIED (INCLUDING REGION AND SCHOOL BOARDS) NlA N/A PERCENT OF CURRENT TAXES OUTSTANDING N/A N/A <::c Ul -....J '1:l IU t1 rt tl:l Includes refunds, write-ofts, 496's, etc. Tax payments do not tie into Part A due to timing differences since Part A is on a cash basis (ie. difference due to outstanding deposits) ... ...... L.... L... L...- L..-. L- L- L- NOTE NOTE 2: Due to provincial legislation. installment dates have fluctuated between 1998 and 1999 and therefore year to year comparisons are not consistent. L- L-.... L...... &....... '-- L- La.- ...... ... ..... a_ .. L.. PART "C" STATISTICAL INFORMATION .. FOR THE MONTH OF MAY 1999 ill. MAY YEAR TO DATE Tax Certificates 410 693 Number of Properties eligible for Tax Registration (see Note 1) ** see Note 1 Accounts Payable Cheques Issued #29667 to #30096 430 2,693 Number of Births Registered 20 147 Number of Deaths Registered 0 159 I il. ... II. i r- I \ l.. Note 1: Number of properties eligible for tax registration not currently available due to impact of Bill 79. i i. ~ i .. l ~ ~ ! L. 1\ ! .. t ... r ... r .. .... 858 ~ ON: CASHINV J INVESTMENTS OUTSTANDING AS AT MAY 31.1999 PART "0" FINANCIAL INVESTMENT INTEREST #OF DAYS MATURITY MATURITY INSTITUTION COST RATE OIS VALUE DATE GENERAL FUND TO 2.971,860.00 4.61% 75 3,000,000.00 Jun 30/99 TO 2,975.220.00 4.75% 64 3.000.000.00 Jun 30/99 MTL 2,987,400.00 4.53% 34 3,000,000.00 Jun 14/99 TOTAL GENERAL FUND 8.934.480.00 RESERVE FUND RBC 34.731.25 7.20% 1,740 48.337.00 Aug 8/00 RBC 1.001.705.00 6.80% 1828 1.392,611.00 Mar 15101 RBC 820,799.37 7.16% 1358 1,061.287.00 July BI99 RBC 250.000.00 8.00% 184 350.000.00 Mar 1100 RBC 999.999.48 7.70% 1718 1,417,032.00 Feb 6/00 RBC " 295,000.00 8.50% 3285 295.000.00 May 26104 WOOD GUNDY 435,075.29 5.20% 7n 484,272.00 Aug 18/00 RBC 2.063.810.92 7.95% 1688 2.937.391.00 Jan 13100 RBC . 514,000.00 7.75% 1825 514.000.00 June 8100 RBC 1,109,499.87 4.75% 817 1,230,317.00 Mar 1100 RBC 999,999.65 8.20% 1825 1.482.799.00 Aug 8/00 RBC 620,220.69 5.15% 1007 711.752.00 Apr 5101 RBC . 475,000.00 8.58% 2761 475.000.00 Mar 17103 RBC 999.999.76 6.20% 1,252 1,229,256.00 July 6/99 RBC 138,709.23 6.25% 1,637 182,057.00 Aug 1/00 RBC 99.999.64 7.10% 1,906 143,061.00 May 14101 WOOD GUNDY' 250.000.00 5.00% 2556 250.000.00 June 21105 RBC 40,397.70 7.20% 1578 54.562.00 Aug 8/00 RBC 299,628.50 5.30% 1396 365.000.00 Sept 1100 RBC 180,862.43 5.63% 1549 228.160.00 Feb 1/01 RBC 933.400.00 5.20% 1827 1.202.670.00 Nov 12102 RBC 56,479.40 5.95% 2032 80.639.00 Dee 15102 RBC 25.125.57 5.95% 2025 34,613.00 Dee 15102 RBC' 250.000.00 4.75% 1839 250.000.00 June 21103 RBC 427.625.00 5.50% 1628 542.878.00 Dee 1101 RBC . 250,000.00 5.25% 180 250.000.00 Jun 21104 J J J .J j J j J J J J J J J J J 859 J ! II. r f. + .. DN: CASHINV INVESTMENTS OUTSTANDING AS AT MAY 31.1999 PART "D" Ji' i.. a i.. RESERVE FUND RBC 1.109.500.90 5,05% 1213 1.307.911.00 Apr 1/01 RBC 20.558.85 5.20% 1310 24.645.00 Jan 9/02 WOOD GUNDY 402.102.80 4.82% 608 434.678.00 Dee 1/99 WOOD GUNDY 171.793.70 4.82% 608 185.691.00 Dee 1/99 WOOD GUNDY 528.412.46 5.34% 788 590.807.00 Aug 8/00 RBC 324.159.58 5.08% 592 350.974.00 Jan 31100 RBC 898.314.97 5.00% 919 1,037,435.00 Mar. 8101 RBC 2.160.071.68 5.70% 970 2.503.270.00 May 1101 RBC 1,233.830.84 5.95% 1002 1.445.952.00 Jun 2/01 RBC 649.589.48 5.95% 1185 783.582.00 Dee 2/01 WOOD GUNDY 882.000.00 7.75% 301 950,355.00 Sept 1/99 RBC 857,943.90 4.97% 360 900.000.00 Nov 12/99 RBC 855.000.00 5.35% 1832 1,065,102.90 Mar 1/04 WOOD GUNDY 500,000.00 5.22% 731 526.500.00 Apr 16100 WOOD GUNDY 1,706.284.10 5.05% 380 1,795.994.00 Mar 15100 RBC 1.683.101.00 5.30% 1096 1,683.101.00 Mar 3/02 RBC 548.000.00 5.40% 1507 548.000.00 Apr 7103 RBC 534.978.37 5.20% 1729 679.942.00 Dee 1103 Hong Kong 2,247,949.38 4.58% 91 2.273,617.88 Aug 9/99 RBC 118.693.50 5.10% 1976 155.297.00 OCT 15/04 I TOTAL RESERVE FUND 31.006.354.26 TOTAL INVESTMENTS 39.940.834.26 ... I ~ L l L L ]1 I' .. I. L. I .. L . Bond investment. Interest paid on a semi-annual/annual basis . Bond investment. Interest paid on a semi-annual/annual basis w L ~ t ... L L L ~60 DN:CASHPTE PART "E" May,1999 J J J J J Development Charges Total Town Region C.H.E.C. Glyn Jenkins 6,774.00 5,131.00 1,643.00 - L.13, C.6, Clarke 40R15826 LD94/020 B/P#99.0194 Robert Cathcart 5,131.00 5,131.00 - - L.15, C.5, Clarke B/P#99.0208 W. E. Roth Construction 41,369.00 19,118.00 22,251.00 - L.31, C.2, Darlington 40M1928 B/P#99.0176,219-221 Son Bon Homes 8,017.19 8,017.19 - L.9, C.6, Darlington 40M1882 B/P#99.0195 Ridge Pine Park 615.00 615.00 0.00 L. 747 BIP#98.0249. Robinson Ridge Developments 33,325.62 11,401.62 21,924.00 L.34, C.1, Darlington 40M1931 BIP#99.0232-0234 Kaitlin 153,167.00 46,179.00 106,988.00 L.17, C.1, Bowmanville 40M 1944 B/P#99.0117,118,123-127,129-135 Ridge Pine Park 615.00 615.00 0.00 L.42 B/P#99.0259 George Barick 1,643.00 0.00 1,643.00 L.3, C.6, Clarke B/P#99.0200 Gay Company Limited 11,781.00 5,131.00 6,650.00 40M1939 L.30, C.2, Darlington B/P#99.0247 Gay Company Limited 11,781.00 5,131.00 6,650.00 40M 1939 L.30, C.2, Darlington B/P#99.0244 Gay Company Limited 11,781.00 5,131.00 6,650.00 40M1939 L.30, C.2, Darlington B1P#99.0245 861 J J 1 J J J J J J J J J J J l L DN:CASHPTE PART "E" May, 1999 , .. Gay Company Limited 11,781.00 5,131.00 6,650.00 40M1939 L.30, C.2 Darlington B/P#99.0246 Danca Building Services 1,643.00 0.00 1,643.00 40M1826 B/P#99.0213 Robinson Ridge 73,153.78 26,603.78 46,550.00 40M1931 L.34, C.1, Darlington B/P#99.0268,99.0274 W. E. Roth Construction 69,893.00 28,677.00 41,216.00 40M1928 L.31, C.2, Darlington B/P#99.0261- 99.0266 Andlewood Homes 12,439.00 5,131.00 7,308.00 40M1847 L.34, C.2, Darlington B/P#99.0178 Prestonvale Heights Ltd., 49,756.00 20,524.00 29,232.00 40M1929 L.34, C.2, Darlington B/P#98.0216, 217, 236, 237 Kaitlin 31,364.10 4,764.10 26,600.00 40M1940 L.17, C.1, Bowmanville B/P#99.254-257 Kaitlin 69,324.38 28,108.38 41,216.00 40M1904 L.17, C.1, Bowmanville B/P#99.0172, 173,202,203,57,63 Ridge Pine Park 1,845.00 1,845.00 0.00 L.710 B/P#99.0302, 316, 317 Eiram Oevelopment Corporation 43,848.00 0.00 43,848.00 40M1776 L.10, C.3, Bowmanville B/P#99.0224-229 Harold Westerman 6,774.00 5,131.00 1,643.00 1.17, C. 6, Clarke B/P#99.0280 TOTALS 657,821.07 237,516.07 420,305.00 0.00 L I ! ... L L L L L L t r .. L L L L ! L. I J... ! . 1... 862 Schickedanz L9, C1, Bowmanville 2,700.00 J J J J' J DN:CASHPTE PART "E" May, 1999 CONTRIBUTIONS. CASH-IN.LIEU OF PARKLAND J Total Cash-In-Lleu of Parkland 2,700.00 J J J J CONTRIBUTIONS. ENGINEERING AND INSPECTION FEES Timberlane Developments Primrose subdivision 15,257.84 0.00 J J J J J J J J Imperial Oil Brownsville Road 2016.00 Total Engineering and Inspection Fees Contributions 17,273.84 CONTRIBUTIONS. ROADS Total Roads Contributions 863 J. i( II. ... ... Meeti ng: ... Date: Report #: ... Subject: ... THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and administration Committee File # JULY 5, 1999 CS- 1 0-99 Res. # By-law # CANADA WORLD YOUTH, CANADA-UKRAINE YOUTH EXCHANGE PROGRAMME 1999 - Recommendations: ... It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report No. CS-10-99 be received for information; ... 1.0 BACKGROUND .. 1.1 ... .. 1.2 III 1.3 .. .. ilia .. ... Canada World Youth (CWY) is a national, non-profit organization that co-ordinates international exchanges between Canada and various countries in Africa, the Caribbean, Asia, Latin America and Central/Eastern Europe. CWY works in co- operation with schools, youth organizations, provincial and federal government partners, educators, the United Nations and communities across Canada. CWY, Canada-Ukraine Youth Exchange will take place in Ontario from July 16th to October 16th. Bowmanville will host a troupe of 18 youth (9 Canadian and 9 Ukraine) from July 26th to October 13th, approximately 12 weeks. The Canadian-Ukraine youth coming to Bowmanville will spend 12 weeks working in a voluntary capacity, sharing in community life. They will be partnered with a local agency or workplace and will live with a host family. CWY emphasizes learning through experiences such as community involvement, manual work, family I ife and team activities. ... ./2 1 U J j REPORT NO.: CS-10-99 PAGE 2 J J J 2.0 WORK PLACEMENT, MUNICIPALITY OF CLARINGTON 2.1 2.2 2.3 2.4 CWY, THROUGH Ms. Jane Kai, Project Supervisor for the Bowmanville Canada- J Ukraine Exchange, has approached the Municipality of Clarington to be one of the workplace partners in the exchange program. J Based on the success realized by the Community Services Department's involvement in this program last year, we have offered to once again co-ordinate a J' Work Placement opportunity for 2-4 Canadian-Ukraine youth. ". Our commitment is to provide a meaningful and educational work experience that., will give the youth an overview of Municipal Administration and Operations. .. To provide a meaningful and educational work experience it has been decided to J" expand the Work Placement to include additional departments and service . providers from the Municipality of Clarington. Departments and service areas interested in participating are as follows: . Community Services Department . Fire Department · Marketing, Tourism & Communications · Animal Services Department . Clarington Public Library j .J j D. Cousins/Co Gonder G. Weir, B. Hesson J. Cooke M. Knight-Stanley M. Singleton 2.5 The twelve-week Work Placement would be divided between the various departments and service areas. Youth will have the opportunity to experience a J broad range of service areas provided through the Municipality of Clarington.' 3.0 COMMENT J 3.1 On behalf of the Municipality of Clarington, we are pleased to participate in thisj,.. worthy project with Canada World Youth and look forward to welcoming the . Canada-Ukraine youth who will be coming to our community. Respectfully submitted, j j J J J Reviewed by, df'~-~ Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer JPClDClpg 1 Qi)2 I .. ! ... i , .... I .... L ~ L f ... ... L. ... I.. l , , ... ~ 1.. L ... L THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRA nON COMMITTEE File # Date: JULY 5,1999 Res. # Report No.: WD-32-99 By-Law # Subject: FEASIBILITY OF CONSTRUCTING A GRASS INFIELD AT THE SOPER CREEK PARK BASEBALL FACILITY Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-32-99 be received; 2. THAT the request that the Municipality install a grass infield at the Soper Creek ball diamond be denied; 3. THAT no further action be taken in this matter; and 4. THAT the Clarington Orioles Baseball Organization be advised of Council's decision. REPORT 1.0 ATTACHMENTS No.1: Key Map 2.0 BACKGROUND 2.1 At a regular meeting of the General Purpose and Administration Committee, the Committee passed the following resolution: "THAT, as there are a number of uncertainties with respect to the construction of a grass infield at the Soper Creek ball diamond, the 1 1 0 1 REPORT NO.: WD-32-99 PAGE 2 J J J J J J J J J J J J J J J J J J J project be referred back to the Director of Public Works for preparation of a future report leading to further discussion." 3.0 COMMENT 3.1 The Clarington Orioles Baseball Organization has requested that the Municipality install a grass infield at the Soper Creek baseball diamond. (refer to Attachment No.1). A grass surface is preferred over a granular surface for baseball because surface sand (granular) is easily disturbed during the course of a game, resulting in an uneven playing surface. The surface depressions caused by footprints or ball marks can cause batted balls to take unexpected or unusual hops or bounces which affects the quality of game play. 3.2 The Soper Creek Park ball diamond is used exclusively for baseball. The raised pitcher's mound makes it undesirable for softball. The playing surface consists of a granular infield with a grassed outfield. At the present time, the infield has poor surface drainage. Sections of the infield are subject to heavy ponding of water after rainstorms. 3.3 Construction of a grassed infield will require installation of new granular infield material, topsoil, sod, a drainage and irrigation system, as well as a water supply line. Installation of an irrigation system will require that a water supply line be extended from Baseline Road to the baseball diamond. The new water supply line would be sized to accommodate potential future needs in the park, such as washroom facilities. The preliminary estimated cost of installing a grass infield, including a water supply line, is $77,000.00. 3.4 Baseball diamonds with granular infields are easier and less costly to maintain than diamonds with grassed infields. Sand surfaces are simply dragged using small trucks equipped with chains. The outfield grass is cut efficiently with use of a large mower. 1102 L REPORT NO.: WD-32-99 PAGE 3 i .. 3.5 Installation of a grassed infield will require a significant increase in the level of maintenance required at this facility. The sand surface areas of the infield must be raked manually because of their size and the tight confines of the granular area. The grassed infield must also be cut using smaller mowers, which require additional manual labour. Leveling and rolling of the grass manually is required on a constant basis to ensure a consistently smooth and even playing surface. The equivalent of a full time groundskeeper is required to provide optimum maintenance. L L L 1 .. , ! L 4.0 CONCLUSIONS AND RECOMMENDATIONS 4.1 The request to grass the infield at the Soper Creek Park baseball diamond has been reviewed in consideration of the costs and cost benefits of this park improvement. Although this park improvement would enhance the quality of play, the capital costs and the annual maintenance costs to achieve this enhancement would be significant and difficult to justify. In the past, there have been other park improvements and park construction projects that have a higher priority that, due to a lack of funding, have been deferred. L. t .. . L. L t ! L. It is therefore recommended that the request to install a grass infield at the Soper Creek Park ball diamond be denied. ,L L L L Respectfully submitted, Reviewed by, ~ - ~_-/ V"~ _ Stephen A. Vokes, P. Eng. Director of Public Works cJ~~~ Franklin Wu, Chief Administrative Officer ! L BM*SA V*ce 19/05/99 I L L 11 03 = ! I I I i w ~ Z o en a. ~ en CJ ) J J ~ J SOPER CREEK J PARK SOPER CT / / r '" \ ~~VISUALARTS CENTRE It ~~~ .s DRAWN BY: J.R.M REPORT WD-32-99 KEY MAP . ,ATTACHMENT NO.1 1 1 04 J J J J J J J J J J J DATE: JUNE 19.1 J J ON: A070-99 UNFINISHED BUSINESS THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON - - REPORT Meeti ng: General Purpose and Administration Committee File # - Date: Monday, July 5, 1999 Res. # Report #: ADDENDUM TO PD-70-99 FILE #: 18T-95029, DEV 95-020 By-law # and PLN 17.11.5 - - Subject: REZONING AND PLAN OF SUBDIVISION APPLICATION APPLICANT: BLACK CREEK DEVELOPMENTS LIMITED PART LOTS 29/30, CONe. 3, FORMER TOWNSHIP OF DARLINGTON FILES: DEV 95-020; 18T-95029 - - Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee ,ecommend to Council the following: - 1. THAT Addendum Report to PD-70-99 be received; 2. THAT Report PD-70-99 be received; - 3. THAT the recommendations contained within Report PD-70-99 be approved; and - 4. THAT all interested parties listed in this report and any delegation be forwarded a copy ,of this report and be advised of Council's decision. .. 1. BACKGROUND - 1.1 On June 21, 1999, Report PD-70-99 was dealt with at the General Purpose and Administration Committee meeting. The Committee referred the report back to Staff for review and consultation with the Ministry of Natural Resources regarding the work being conducted to determine the boundaries of the Black-Farewell Creek Wetland Complex. - .. - - 1.2 Subsequent to this meetingA the Planning Department forwarded a letter to the Ministry of Natural Resources and copied it to the Central Lake Ontario Conservation Authority (Attaqnment No.1). - - 1)01 ADDENDUM REPORT TO.: PD-70-99 PAGE 2 2. 2.1 BLACK-FAREWELL CREEK WETLAND COMPLEX The Black-Farewell Creek Wetland Complex is currentlly identified by the Ministry of Natural Resources as a Class 3 wetland located on lands east and north of the Courtice Urban Area (Attachment No.2). The Ministry of Natural Resources has been conducting field investigations in the vicinity of the Black Farewell Wetland Complex for consideration of the re-definition of the wetland complex boundary. Some of the lands under consideration are located within the Courtice Urban Area. In September 1998, the Ministry of Natural Resources released draft mapping of the Black-Farewell Creek Wetland Complex. At the time of writing this report, the boundaries have not yet been finalized by the Ministry of Natural Resources. 2.2 Due to the sensitivity of the area, a number of environmental studies have been conducted which include the Environmental Impact Analysis of the Courtice Urban Area prepared by Gartner Lee and Associates (1981). The Environmental Impact Study of the Courtice Major Urban Area prepared by Ecological Services for Planning Ltd. (August 1994), and the Birchdale Village Environmental Impact Study prepared by Gartner Lee and Associates (February 1998). This last report was conducted in accordance with Section 4.3.8 of the Municipality's Official Plan as a requirement of the review of proposed plan of subdivision and rezoning (18T-95029 and Dev 95-020). 3. AGENCY REVIEW 3.1 The Ministry and the Conservation Authority were asked to provide answers to the following questions. . What are the limits of the wetland in relationship to the subdivisions? . An Environmental Impact Study identifying the unique vegetation and wildlife characteristics and the groundwater functions recognizing this area as a wetland was completed in February 1998. Would another EIS be required if these lands are identified as a Provincially Significant Wetland? 15U2 .. .. .. till lIIIllI ... .. .. - IIIl ... till - .. .. - till till lIIII - - ADDENDUM REPORT TO.: PD-70-99 PAGE 3 - - . Will an additional development setback need to be established? . When will the evaluation be complete and the wetland boundaries finalized? - 3.2 The Ministry of Natural Resources in their correspondence dated June 25th, 1999, (Attachment No.3) stated that the "wetlands to the south of the proposed extension of George Reynolds Drive, in the vicinity of plan of subdivision 18T-95029, were not examined". It was their understanding that development in this area had already been approved. (although there was some confusion about the nature of the development approved.) MNR anticipates that the boundaries of the wetland complex will be completed by the end of July, 1999. - - - - - 3.3 The Ministry noted that the Municipality must be satisfied that the EIS conducted by Gartner Lee and Associates (February 1998), adequately addresses the wetlands in the vicinity of the proposed plan of subdivision. In addition, the need for development setbacks or buffers can be determined through the EIS process with the EIS being revised or updated to reflect new information if necessary. - - - 3.4 The Central Lake Ontario Conservation Authority responded (Attachment No.5) by noting that the lands have been identified as having the highest level of sensitivity in the Authority's Environmental Sensitivity Mapping Project (1978). The Environmental Impact Study conducted by Gartner Lee and Associates (February 1998) was completed as a requirement of the Municipal Official Plan and at the request of the Conservation Authority. The purpose of the EIS was to determine the natural features on the subject lands and their interrelationship with the adjacent lands, as well as to assess the development impact on the natural functions and features, including the wetland and the wetland functions, and to determine the acceptability of the development concept. The Conservation Authority's comments concl ude by stati ng: - - - - - - 1303 ADDENDUM REPORT TO.: PD-70-99 PAGE 4 4. 4.1 "The hydrogeologic structure, groundwater movement and water budget of the wetland, and its relationships with wetland vegetation and wildlife habitat and movement opportunities were a primary component of the EIS and therefore, the impact assessment should continue to be valid, regardless of whether or not the Courtice Wetlands are assigned additional designations through complexing with other wetlands. II STAFF COMMENTS The Provincial Policy Statement (PPS) which provides guidance with respect to development in or adjacent to natural heritage features, including wetlands states in Section 2.3.2 that: II Development may be permitted on adjacent lands to significant wetlands if it has been demonstrated that there will be no negative impacts on the natural features or on the ecological functions for which the area is identified. " Negative impact is defined as the loss of the natural features or ecological functions for which an area is identified. 4.2 The identification of a Provincially Significant Wetland (PSW) does not affect the attributes of the natural features on the site. These natural features exist regardless of whether a PSW has been defined on the lands. It has been the Municipality's poli~y to recognize all wetlands which have been evaluated by the MNR criteria, even if they are not "provincially" significant. The PSW designation is simply a minimum standard required by the Provincial Policy Statement. Any environmental impact study conducted must: . identify and recognize ~the significance of the site's natural features and their interaction with adjacent lands . assess whether develop~ent can occur . assess the impact of theCdevelopment on the features; and 1 ~J 4 .. .. .. .. .. - .. - - .. .. .. .. .. - - .. .. .. - - ADDENDUM REPORT TO.: PD-70-99 PAGE 5 - · provide methods for mitigating the impact of the development on the natural features. - 4.3 In this case, an EIS was conducted which although did not identify the area as being adjacent to a Provincially Significant Wetland, the EIS did however identify the wetland features on and adjacent to the site. In particular, the EIS identified that the lands to the north possess superior wetland and forest habitat. The EIS also identified the location of a thicket mineral swamp in the northwest portion of the subject lands. Based on the following, the EIS recommended the extension of George Reynolds Avenue though the wetland. - - - - - . Habitat similar to the swamp exists around the stormwater management pond (Block 99 on the plan of subdivision), providing opportunities for the species to exist on-site, although in a reduced form. - . The construction of George Reynolds Drive can be accomplished in such a manner as to preserve the groundwater and surface water flow through the area, preserving a small portion of the wetland which will remain connected to the valley system thus enhancing biodiversity and preserving some of the present habitat on-site. The conditions of draft approval (Attachment No.1) specify the use of large culverts and many small culverts as recommended by the EIS in order to maintain groundwater and surface water flows. - - - . The EIS recognized that the lands in the vicinity and south of the George Reynolds extension are transitional and marginal and have been subject to a high level of disturbance in the past. The lands to the north possess better quality habitat. Based on this, the EIS recommended the extension of George Reynolds in part, to off-set the need to build Adelaide Avenue through the better quality wetland. - - - The above illustrates that the EIS provides for the protection of the identified natural functions and features. Where preservation was not possible, the objective is to ensure that the wetland f~nction was not eliminated and that similar habitat remained within Block 99 wlthin the plan of subdivision. In addition, as recommenckd within the EIS, the proposed plan of subdivision provides for the maintenance of wildlife linkages through the provision of a 50 - - - ) ':..; J ADDENDUM REPORT TO.: PD-70-99 PAGE 6 metre (minimum) wide open space corridor along the tributary which connects the northern wooded and wetland areas to Black Creek. 4.4 '... staff's opinion, an additional EIS or a revision to the completed EIS is not required. The completed EIS identified the wetland on-site and recognized that the subject lands possess transitional and marginal habitat and that the lands to the north possess the better quality habitat, recommending preservation of these lands. 4.5 An important consideration is that the subject lands currently possess an official plan designation and zoning which would allow development to proceed today. The lands currently possess an "Urban Residential Type Four" zone which permits single detached dwellings, semi-detached dwellings, townhouses and apartment buildings. Lots 39-45 inclusive, located north of the extension of George Reynolds Drive, are currently zoned "Holding-Urban Residential Type Four ((H)R4)". Approval of the zoning of Lots 39-45 as "R1-45" would only permit single detached dwellings or semi-detached dwellings, hence reducing the allowable density of development on the lands. The applicant has reduced the density of development on the lands substantially and has conducted an EIS to identify the natural features on the site and methods of mitigation. The applicant has exerted a lot of effort in eliminating and reducing the consequences of the proposed development on the natural environment. 5. CONCLUSION Staff concur with the Conservation Authority that the EIS adequately addresses the wetland issues for the subject lands having regard for previous planning approvals. The revision to the existing EIS or the completion of another EIS would not be necessary even though it would be within the "adjacent lands" (120 metres) of a provincially significant wetland if it were so identified in accordance with the draft boundaries. 15JO .. .. .. .. - .. .. ... .. .. .. .. till .. - .. .. .. .. I I I I I I I I I I I I ADDENDUM REPORT TO.: PD-70-99 PAGE 7 The future identification of a provincially significant wetland complex does not disqualify that an EIS has been completed. The EIS recognized not only the wetland on site, but that better quality habitat is located north of the subject lands. In light of this, staff recommend that the recommendations contained within PD-70-99 be adopted. Respectfully submitted, Reviewed by, {) YtL-~__~ Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer. Dav d rome, M.C.I.P., R.P.P. Director of Planning & Development HB*DC*df 25 June 1999 Attachment No.1 - Correspondence to MNR Attachment No.2 - Original Black-Farewell Creek Wetland Complex Attachment No.3 - Correspondence Received from MNR Attachment NO.4 - Correspondence Received from CLOCA Interested parties to be notified of Council and Committee's decision: DN: PD-70-99 - - - Meeting: Date: - Report #: - Subject: - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Monday, June 21,1999 Res. # PD-70-99 File #: DEV 95-020 & 18T-95029 By-law # REZONING AND PLAN OF SUBDIVISION APPLICATION APPLICANT: BLACK CREEK DEVELOPMENTS LIMITED PART LOTS 29/30, CONe. 3, FORMER TOWNSHIP OF DARLINGTON FILE NO.: DEV 95-020; 18T-95029 - Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - - 1. THAT Report PD-70-99 be received; 2. ... - 3. - 4. ... 5. - THAT the draft plan of subdivision application 18T-95029 filed by D. G. Biddle and Associates on behalf of Black Creek Developments be recommended for approval to Durham Region Planning Department subject to the conditions contained in Attachment No.3 of this report; THAT the rezoning application DEV 95-020 submitted by D. G. Biddle and Associates on behalf of Black Creek Developments be APPROVED and that the amending by-law attached hereto be forwarded to Council for adoption; THAT a by-law to remove the (H) Holding Symbol be forwarded to Council at such time as the conditions of draft approval have been satisfied; and THAT all interested parties listed in this report and any delegations be advised of Council's decision. - 1. APPLICATION DET AI LS 1.1 Applicant: 1.2 Owner: 1.3 Rezoning: - - - - D. G. Biddle and Associates Black Creek Developments Limited From - Urban Residential Type One, Holding - Urban Residential Type Four ((H)R4), Agricultural (A), Agricultural Exception (A-8) and Environmental Protection (EP). ~ 1 3 j 1 REPORT PD-70-99 PAGE 2 1 .4 Area: To - a zone appropriate to permit the development of 115 residential units comprising of 38 - 15 metre single family detached units, 39 - 12 metre single detached units and 38 semi-detached units. In addition, a block for parkland (0.48 ha) has been provided as well as an open space block (4.77 ha) 14.32 ha 2. LOCATION 2.1 The subject lands are located in Part of Lots 29 and 30, Concession 3, former Township of Darlington. The municipal address of the property is 3200 Courtice Road. The lands are situated just north of Jane Avenue, Glenview Road and Westmore Street in Courtice (Attachment No.1). To the west of the subject property is a registered plan of subdivision 18T-91 006. 3. BACKGROUND 3.1 On. March 28, 1995 Staff received an application (\?EV 95-020) to amend the Municipality's Comprehensive Zoning By-law to permit this residential development. On April 5, 1995 the Municipality received correspondence from the Region of Durham stating that a subdivision application (18T-95029) had been submitted for the subject lands. 3.2 The original application comprised 144 medium density units, 10 - 15 m single detached units, 34 - 12 m single detached units and 28 - 9 m detached units for a total of 216 units. The orig,4nal application did not have any dedicated parkland and had 3.14 ha of open space/valley lands. Numerous revisions have been made to the plan of subdivision a~d the plan now reflects the recommendations of the Environmental Impact Stud;o/, the traffic study, public input and Council Resolution "GPA 270-99 to 289-99" qealing with "Parking in Residential Areas". Generally, ~ 1 .s ! 2 .. tit .. tit III .. .. .. ... .. ... .. .. .. .. till .. .. .. - REPORT PD-70-99 PAGE 3 - with each reiteration of the plan of subdivision more open space and parkland was provided and fewer residential units were proposed. - - 3.3 Numerous residents spoke out at the original public meeting held on July 10, 1995 and at subsequent public meetings. Many of the concerns expressed at these meetings are detailed in Section 7.2 of this Report. - - 3.4 Due to the environmental sensitivity of the lands, the site was subject to an Environmental Impact Study. The study has been completed and the results have been expressed in Staff Report PD-59-98 heard on May 4, 1998. Section 9.1 of this report briefly summarizes some of the key elements of this EIS. - - 4. EXISTING AND SURROUNDING USES - - Existing Uses: Vacant Surrounding Uses: East West - North - South Vacant and existing residential Registered Plan of Subdivision 18T-91006 and existing residential Woodlot and existing residential Existing residential - - - 5. OFFICIAL PLAN POLICIES 5.1 The subject lands are designated "Living Area" in the Durham Region Official Plan. Within the Clarington Official Plan, the subject lands are designated "Urban Residential", "Medium Density Residential" and "Environmental Protection Area". Lands designated "Urban Reridential" shall not exceed a density of 30 units per net hectare. Lands Designated "Medium Density Residential" shall not exceed a density of 60 units per net hectare. ,~ The density identified in the Clarington Official Plan largely recognized the higher density allocated to the lands in the previous Town of , Newcastle Official Plan. 1m consideration of the environmental sensitivity of the - - - - - ~ v , - 1.) ,) REPORT PO-70-99 PAGE 4 6. 6.1 As noted earlier in the report, a number of residents provided comments when the original application was submitted. The concerns expressed by the public at the July 10, 1995 Public Meeting and at subsequent meetings, and those concerns identified in various letters, can be summarized into a number of issues. . Environment - Residents expressed concerns about the impact this proposed .. development would have on the environment, in particular the woodlot that now exists. They were also concerned with a loss of green space, removal of trees, impact on groundwater and impact on air quality. .. lands and the revisions made to the plan to meet the new "residential parking area" requirements, the medium density component of this application has been removed from the plan of subdivision. The tributary and adjacent lands possess the designation of "Environmental Protection". Development including structures, other than flood control structures are not permitted on lands so designated. Development located within or adjacent to a natural feature identified on Map C of the Official Plan must complete an Environmental Impact Study (EIS). Information with respect to the EIS is provided in Section 9.2. ZONING BY-lAW PROVISIONS The subject lands are zoned "Urban Residential Type One (Rl)", "Holding - Urban Residential Type Four ((H)R4)", Holding - Urban Residential Type Two Exception ((H) R2-3), Agricultural (A), Agricultural Exception (A-8) and Environmental Protection (EP). Lands zoned 'R4' shall be for apartments, lands zoned 'R2-3' will only allow single detached dwellings and lands zoned 'R1' shall allow single and semi-detached residential units. Agriculturally zoned lands shall be used for farm and farm related purposes. The 'A-8' zone allows a golf course in addition to agricultural operations. The 'EP' zone allows conservation and forestation. 7. PUBLIC MEETING 7.1 . Wells - The homes in the area are currently on private services (well and septic). Residents are concerned that the proposed development wi II have a negative impact on their well water. If wells are impacted, residents want assurance that ~ 1 ,- 1 J I j I , till .. .. till .. .. .. till - IIIiI .. .. .. .. .. .. IIIiI - REPORT PD-70-99 PAGE 5 - potable water will be provided with no financial burden placed on them - · Traffic - Residents have expressed a great deal of concern with the post development traffic and the construction traffic that would be generated by this development. Their concerns are itemized below: i) the volume of traffic; ii) the safety of the children In areas where there currently exist no sidewalks; iii) the ability of the existing condition of the neighbourhood roads to withstand an increase in traffic; iv) who will pay for the cost of improvements made to their street; v) prohibit the extension of Jane Avenue; vi) do not allow the extension of Fourth Street; vi i) construction traffic be restricted from travel I i ng the roads In thei r neighbourhood; viii) Courtice High School and Courtice North Public School are both located on Nash Road. What is the impact on traffic volumes on Nash Road if this development is approved; ix) requested a traffic study be conducted. - - - - - .. - · Compatibility - Some residents were concerned that the proposed development is not in keeping with the existing neighbourhood. They do not want this development to impact upon the integrity of the area. They would like to see the construction of homes on lots with similar lot sizes to the ones existing today. They are opposed to the higher density components of this proposal. - - . School Capacity - Some residents have noted that the nearby schools are accommodating students in portables and question whether the schools can support more students. - . Emergency Services - A concern was raised that emergency services are limited and that new development would further compromise the delivery of emergency services such as fire and police protection. - - . Property Tax - Many were concerned that this development would have an impact on their property taxes. They do not feel that they should contribute any further to the tax base of an increase need for educational and municipal services generated by this development. - . Park and Fencing - Residents have asked that a parkette be provided in the neighbourhood and that fencing be erected at the rear of all existing abutting homes prior to on-site construction. - - .. ~ 1 j i 5 REPORT PD-70-99 PAGE 6 8. AGENCY COMMENTS 8.1 In accordance with departmental procedures, the application was circulated to obtain comments from other departments and agencies. The following agencies were circulated: Municipality of C1arington Public Works Department; Municipality of Clarington Fire Department; Ont '0 Hydro; Peterborough Victoria Northumberland Clarington Separate School Board, Kawartha Pine Ridge District School Board; Central Lake Ontario Conservation Authority; Durham Region Planning Department; and Durham Region Works Department. .. fill fill fill fill .. 8.2 The Municipality of Clarington Public Works Department has no objection to the .. application. The Works Department is satisfied with the traffic study and agree to the recommendations and conclusions contained within that study. The following .. are conditions which must be satisfied: . That the 0.3 metre reserves be granted to the Municipality free and clear of any encumbrances; . No development will be permitted on Fourth Avenue until the road is physically connected with Jane Avenue. The developer is responsible for 100% of the costs associated to provide the required road connections. The cost shall ';include any works on existing road allowances external to this draft plan which -are necessary to accommodate the proposed development traffic. . Prior to the authorization to commence the construction of a phase subsequent to phase 1, the developer shall be prepared to construct George Reynolds Drive to an urban collector standard from the east limit of this plan of subdivision to Courtice Road, or the developer has satisfied the Director of Public Works that he has made every reasonable effort to construct the extension of George Reynolds Drive. . That George Reynolds prive and Street B be constructed to the east limit of the subdivision. Lot 45 wlll remain frozen until such time that George Reynolds Drive is extended easterly beyond the limits of the plan of subdivision. · The Developer is respdnsible for the construction of Jane Avenue to an urban road standard from Fo~rth Avenue northerly to the south limit of this plan of subdivision in order to ~.acilitate the servicing of Lot 25 and phase 2 and phase 3. .~ ~- 1 .) j 6 - fill .. .. .. fill fill .. .. .. .. - REPORT PD-70-99 PAGE 7 - - · No development will be permitted until such time as the adjacent draft plan of subdivision 18T-91006 has been constructed in a manner which provides a road connection to Trulls Road via George Reynolds Drive. - · The development cannot proceed until the Municipality has approved the expenditure of funds for the provision of road construction and installation of sidewalks on Jane Avenue, Fourth Avenue or Westmore Street, as well as any other external works or services which have been included in the Municipality's Development Charge By-law and have been deemed necessary by the Director of Public Works to service this development. - - · All stormwater management works are to be constructed to the satisfaction of the Conservation Authority and the Director of Public Works. - - · A Stormwater Management Implementation Report shall be provided by the applicant for the sequential construction of the stormwater management works necessary for the entire watershed and the report shall address the impacts of developing this plan of subdivision in the absence of the balance of the watershed. Development of this plan of subdivision will not be permitted until all oversized downstream works necessary to accommodate drainage from the subject draft plan have been constructed in a manner satisfactory to the Director of Public Works. - - - · A Master Grading and Drainage plan be prepared detailing the configuration of the on-site storm sewer system and the conveyance of the overland flow from this subdivision. - · A walkway shall be constructed on Block 99 to provide a pedestrian connection between Block 98 and the adjoining subdivision to the south. - · That Block 100 (park area) and Block 99 be dedicated free and clear of any encumbrances to the Municipality. - - 8.3 The Central Lake Ontario Conservation Authority has no objection to the application. They have stated that the application conforms to the provisions of the Environmental Impact Study and development of the subdivision must follow the recommendations of the EIS and fulfil the requirements of mitigation. Permits will be required and the desig~ of the extension of George Reynolds Drive will be subject to CLOCA approval~ The detailed design of the stormwater system shall be completed to the satisfaction of the Authority. - - - - ~ 1 ) i 7 REPORT PD-70-99 PAGE 8 8.4 The Durham Region Planning Department stated that the application conforms to the EIS and to all relevant policies contained within the Durham Region Official Plan. 8.5 The Durham Region Works Department requested that a number of conditions be included within the subdivision agreement. The conditions include among other things, the financial obligation of the applicant, completion of sanitary sewer and water services design to the satisfaction of the \Vorks Department, and the acquisition and future dedication of all required easements for servicing. These conditions will be incorporated in the Region's conditions of subdivision approval. 8.6 The School Boards have no objection to " ' ;Jlication, however they request that sidewalks be provided and that the walkwdY:' oe completed within the first phase of the subdivision. 9. BACKGROUND STUDIES 9.1 In conjunction with this application, two background studies were conducted. The first study being the environmental impact study as required by the Official Plan. The second study is a traffic study. A neighbourhood design plan has also been completed in accordance with the Clarington Official Plan. 9.2 Environmental Impact Study A four season environmental impact study was conducted for the lands. The study determined that the lands are subject to a high water table and that 7 rare vegetative species were found. Provisions have been incorporated in the draft conditions of approval to ensure the preservation of the rare vegetative species. Extensive hydrogeological work was done and the results of that study determined that the site is a drainage basin in itself and well interference will not occur. The study also concluded that the site does not contribute groundwater directly to Black Creek. ~ 1 j I 2 III .. ... III III ... .. .. ., III .. ... .. .. III III III .. .. - REPORT PD-70-99 PAGE 9 - - The key recommendation of this study was that development may proceed provided that lands below the elevation of 134 metres remain undeveloped. The report also recommended that only the developable portion of the Plan of Subdivision will be subject to the removal of trees. More information regarding the process and findings of the environmental impact study is available in Report PD-59-98. The EIS made a number of recommendations with respect to methods of mitigation to protect the natural features from the proposed development. Included within these mitigation methods is the staking and relocation of the 7 rare plant species, an environmental construction management plan, and a planting plan for the edge of the stormwater pond. The report also recommended the use of trench plugs, the establishment of a third pipe and foundation weepers, the use of roof leaders and multiple downspouts to ensure the preservation of ground and surface water flow. The movement of water under the extension of George Reynolds Drive shall be facilitated through the use of small horizontal culverts. Also a homeowner education program will be established to educate landowners about the unique sensitives associated with the lands. The program will include policies regarding the disposal of garden refuse and swimming pool water. - - - - - .. - - - 9.3 Traffic Study The applicant conducted a traffic study. The traffic study examined 3 scenarios with respect to the impact of future traffic numbers and volumes when the proposed development is built to it's full extent. - - - Scenario 1 - George Reynolds Drive is built only to Jane Avenue, Jane Avenue extends from George Reynolds to Westmore Street and the existing access from Westmore Street to Courtice Road remains open. - - Scenario 2 - Jane Avenue extends from George Reynolds Drive to Westmore Street, the Westmore Street access to Courtice Road remains open, and George Reynolds - - ~. REPORT PD-70-99 PAGE 10 Drive is open from Trulls Road to Courtice Road. Scenario 3 - Jane Avenue is open from George Reynolds Drive to Westmore Street, George Reynolds Drive is built from Trulls Road to Courtice Road and the access from Westmore Street to Courtice Road is eliminated. The consultant has determined that Scenario 2 results in better compliance with the transportation policies of the Clarington Official Plan and results in lower traffic volumes along Fourth Avenue. In addition, Scenario 2 results in better connections between the local road network and the boundary roads and provides for a grid street system. The consultants found that Scenario 1 would be acceptable as an interim condition. The traffic study made the following conclusions and recommendations . The additional traffic will not have any operational impact on the existing local road intersections and no road improvements will be required at the Trulls Road/Nash Road or Trulls Road/George Reynolds Drive intersections. . Reconstruction of Fourth Avenue from Nash Road to Westmore Street and the reconstruction of the Fourth Avenue and Westmore Street intersection is required. . Reconstruction of Jane Avenue from the Fourth Avenue extension in the 1'10rthern limit of the existing neighbourhood and reconstruction of the Jane Avenue and Fourth Avenue intersection will be required. . Sidewalks are to be constructed on Jane Avenue from George Reynolds Drive to the intersection of the Fourth Avenue extension, on Fourth Avenue, from Fourth Avenue (at Jane) to the ~ash Road intersection and on George Reynolds Drive, from the western extent: of the proposed development to Courtice Road. All heavy construction J.ehicles shall not utilize any portion of Westmore Street or the southern portion ~f Jane Avenue from Fourth Avenue to Westmore Street during construction of t~ proposed subdivision. . ~- ~ 1)20 .wi .. till .. .. .. .. .. .. .. .. .. .. ... .. .. till .. .. - REPORT PD-70-99 PAGE 11 - - The cost of road improvements external to this plan of subdivision will be incorporated within a development charge by-law. - 9.4 The submission and approval of a neighbourhood design plan is a requirement of the Official Plan. The neighbourhood design plan has been approved by the Director of Planning and the Director of Public Works. Staff Report PD-69-99 provides information regarding the approved neighbourhood design plan. - - 1 O. STAFF COMMENTS - 10.1 The application conforms to both the Durham Region Official Plan and the Clarington Official Plan. The proposal is well within the densities permitted and it provides a suitable mix of housing types. - .. - 10.2 Revisions to the Proposal This application has been revised significantly since it was originally submitted. The applicant has reduced the total number of units by 101. There are no longer any medium density units. This plan proposes a 0.48 hectare park and the open space component has increased to 4.77 hectares. The revisions have reflected the conclusions of the Environmental Impact Study, the Traffic Study, comments from the Public, and Council's resolution with respect to parking in residential areas. - - - 10.3 Response to the Public's Concerns With respect to the Public's concerns regarding this proposal Staff have the following comments. · Environment - The residents concerns regarding the environmental impact have been addressed through\ the environmental impact study. The results of this study have been briefly summarized in Section 9.2 of this report. - - - - , · Wells - The Regional Well Interference Policy ensures that where a residents well has been adversely impacted upon by a residential development, the resident will either have their well problems corrected or be connected to municipal water supply.: However, the Region does not cover the cost of - - ~- 1 j 2 1 REPORT PD-70-99 PAGE 12 .. .. bringing the water connection from the road to each individual home. Mr. Halminen has stated that if wells are impacted, he will cover this cost. This is in accordance with municipal policy and would be incorporated into the . subdivision agreement. Hence the homeowner does not face any financial burden for providing himself or herself with potable water. · Traffic - A traffic study has been conducted. The results of this study are hilighted in Section 9.3 of this report. Prohibiting the extension of Jane Avenue and Fourth Street would not be in conformity with the Official Plan which promotes grid street patterns and discourages the establishment of cul-de-sacs. · Compatibility - Residents want to see large lots similar to their own within the proposed development. The existing lots located along Jane Avenue, Westmore Street, Fourth Street and Glenview Road are serviced by private services hence requiring a larger lot size. The proposed development will be serviced by municipal water and sewer services and as such, larger lots are not a requirement. The applicant has proposed to locate 50 foot single dwelling lots adjacent to the existing lots rather than build homes on smaller lots. These lots will be subject to a special zone exception whereby only single detached dwellings will be permitted. In addition, the applicant has removed the medium density component entirely from this plan. . School Capacity - The School Boards do not have any objections to the approval of this plan of subdivision. · Emergency Services - The Clarington Fire Department has stated that they have no objection to this application. The fire station is located close to this site and 24 hour fire service is being implemented · Property Tax - Taxes are based upon the need of the Municipality as a whole. Taxes are not based on proximity, and the development of one subdivision will not have a direct impact on the property taxes of adjacent landholders. · Park and Fencing - The Municipality does not require fencing to be erected between residential uses. The Planning Department does not believe that separation or privacy in the form of fencing is needed between land uses that are the same. This does not apply between residential uses parks and open space blocks. In this case, the protection of the environmental features and the encroachment warrant fencing. . .. .. ... . .. .. .. .. .. IlIIIII .. III 10.4 Zoning Staff are recommending that the by-law contained within Attachment No.4 to this . report be approved. In light of residents concerns, Staff have proposed a specific ~ - 1 III .. I I I I I I I I I I I I I REPORT PD-70-99 PAGE 13 zone regulation permitting only single detached dwellings and home occupations on the lots located on the extension of Fourth Avenue and on the south portion of the Jane Avenue extension. In addition, it incorporates the recommendation regarding parking in residential areas adopted by Council on May 10, 1999. 11. CONCLUSION 11.1 Staff recommend to Durham Region, that the application for draft plan of subdivision (18T-95029) be approved subject to the conditions of draft plan approval as contained in Attachment No.3 to this report. Staff also recommend that rezoning application (DEV 95-020) be approved and the accompanying by-law be passed. Respectfully submitted, Reviewed by, -,-> f) C f'\ (_ V~,/ -=-~~~ Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer David J C me, M.C.I.P., R.P.P. Director f Planning & Development HB*DJC*cc June 17, 1999 Attachment No.1 Attachment No.2 Attachment No.3 Attachment No.4 Key Map Proposed Plan of Subdivision Draft Conditions of Approval Proposed Zoning By-law Amendment (Forwarded Separately) Interested parties to be notified of Council and Committee's decision: - - _ SUBJECT SITE - LOT 30 LOT 29 - - I , I I ) I / I I i / ,- I I I / / 10/ \ ' C) I . I I Y. i <( / 0 ~ /// V> i / .....J I '\ .....J I // I i :::> ---- E: / ,.--- I 1/ / ~ VV - -, IGEO~ .J ~~ n:ll.if "\~ 'l L ~ ______ f- ~ f-S- / f--" V '- f- f::::: r= f-I- r= ~ f- >-- f- f---i-- I- 1= f- 11/ t:= f- I--'- ~ L- f- I, I '-- '- '-- -rrrrllll \ 'III 'I I \ i-- - I------ / ~ - - f-- - / " - j - - / - - - I---- - - ------- I .. c------ - f-- - ~/A I - - - = m 51 OREI · 1fR~fr ,- - I I I - - - - - - .... - - - ~ I I NASH ROAD I J~ - ATTACHMENT 1 To Re art PD-70-99 LOT 28 C) <( ~ W U I- 0:: ~ In \ - COURTICE KEY MAP DEV.95-020 1 aT -95029 - - '~j27 n z ~~ w u z o u I ~ is ~ . i I J \ I I I I II \_ n III 3~~, l-lJR[.J1J,~JDLIJJ_ 1-- ~.:zD~~~~1 ;~o_~f~ F111'i -f~r-II - : . ~ ( ~-: III :-_4-LiJ~:-'-1 ~I I I I LI I J I : : i: -~~i:==r~d==~~I'~I-+-1 --+-, +-, 1---+' I I ~f- - I I ITJ .. ..~t I" 1- - '-LJ I I : ::~r-~ 11'/ ~?~~>.J-~~ ~ :-= ~ -'-u>- -L - -- : /. t ~g!- ~ 1,1,'- - ~~6': t. ~ w ~ r ~.,. 1~I'TIJO{UN).T7 11----' I G)I I ~ _ l:. -I j /1- -,~ :: ~ ~- - ~ ~ I Q: I ; 0 I <'-JI f --' I_-;LJ~ r-I ',_;:- ; '- z. . .' . I ~: . - -,- ~,,-~, ..- ~,~\~~~~~. ~ .~) ~ ~J.-t'I'III-l I : '(...~--..- ' ;,d~t~ ~ ";Wf ~:f:t 'd LLI__LJ__l.J I , 'i'-~~ " ~ . : r'\-~ V1~} / '~;tl' :\l--:,..E~j ,\ . 'Itl ,-=.~:AI . ~l'r I ~ l I I I . ". -4 .. II " .. JI " .. .{~, ~l- ,~~: \' ~ ~il ;~ ~ If' : ~: "I//.<-:;1~'C'::'~~' ~"~\\~'Y!~~~7.~Jn~.. '~IJ I :. I ~..,. "-<<;.,/ .~,l' ~.~, \ '~, \. ~ \k~ -., ,,-j. S' ~ I ((I "'-"1 "~~'~/'~~'~'~/00:~\~~> ~~.~~,: ""^-. .'.-.-_'1!!. '~It:;1 : I~~' ~ [~~/;/~. '. /./ff;;7f~~~~~0\'~\~"\ \'\". -qo' ~~.~' ;.... 'l~'~ I S~i 1 ,Jr..:~ 'I'''~~,<'-'' ~),'\t' \\ \, \ ...... ""71 ~(Id' ~ ~ I : :~~.. i .' / ~;'" It.. r ,I i j )i1 WJi\ \ ~:~>..: "~~ ' -= 1" ii~ "" <.:J ~ ----:.... F I / / ,\0\ .. ~,,\, '<,' l' ""... '. ~ .. - W '" J. ~ ~ ',/ ~ I.... "' ...~ ~~~\..'t.. ~~ \"'\ ," -, \ r !:: -. \ 2 2' a:: . Iii l<l a.; ~ I' . - ,...1 I , " '-' \. ". I ~u ... I I A'. ( ,~' ,~ r' /.) /.~, "- \, ... ': '\ ;~rit:-:' -. , ~.~:~~ i . / l,~"~T;~. I~\:: I ~~ +~/ ,It. , :,i,( ..~..\ (Ji \\ '( ,.'" -~- ~ . ,~~ :s ;,'~l I '. l..".I.I\~\ \, I - '--__ " '~J'''' :M ~"J ,'" ... ~__, "1;'i'~.'1\\ \ \- J I ~ ,ii" II' ~ \!. I : I - lff ,T, ....~. \.\; I /' ^' l' CD ..J ;' . ;~. .~. IT" - - {II' . .. I '- ~o \. '.. '.1 .~. "'.,) ~\ \ \ '--.''''' '"M'- '. [. "'-1 I. ,M' J". ,t!' .\ J" .. ,__ I~ ,l.:~ .!~.'~,\.r,:.- - c...: ~.~-'~' __ _ \'l!:;-. 1.. ;(, I 1 I .1. \1 1'1 ,] :",jV;...\'" l 1 I', ,~'\~ ". I Q6;.~Tl..i.....~4.'..N.!Vl.~o~.,^o.~JJv:..:....f. .:l.liJ.. 01' Id.l~',~..'-~. ..1, .;;~.nn~'.'.s a.;-:;H.....;.~.ii.~.. '.'-'!::-.~.' ~\H,~!i.~ill.. . . ! _~. I '; I r ~J L '; _ ~('-?; .. ==l ( Ii if- i" !I~ lN3JS3!1J aNflo.; 7-;'3-;-- ... "'(~.. :>~ /. 'f1,../ '. NVp031<\01ld.il. . V ll.. .:rV~o .k. ii j ~~ - , I! : T I I "~~~~\\ ~"':y~A \ '_ ....: -. !j -! ':l~t . ........ S d ..J~ '-- Gal ~~ I ~ i ~~ i. .. ~g ii II II ! ! ! ; .. . _ H . ...."" JU1-' i~ ~ II ~ H - l!Jj! . . . Ii! :~ . I' ~ . Il'~ 1:0 II;" I!! Jt.l1ii .. 000'0'; ; ~ ~iL h:; ~ ~ I~ ~ mUl1h ~c ~ 1I !" ~'ie! ~h ~ ~ . H__-_ o~~! ~ S;!iliIH~: II 8 h! ~ ! I -' f ! a ~!ih!! 1l!J lie ~ ~~~e:I' i I ;;;;; ~; !Ii!~ ~ ~ li~it~~H ii' il~! l'Uhiihi ~ ~p E ~U~i~~!" - i~;!~!;! i ~ ' I:; ~~ i II~ Idin; i I;j~l! i f i : . JJ/In'lIliWU'" SOW'I 'MIlO1J'" ; I -I .... nnIL ;; 5 ATTACHMENT #2 To Report PD-70-99 II1II ; ~ Z ""~ - "\ I Into- 0 · L ~... ~ I ~ ~~ ~ ~ i: ~H ~: a.. .~., ~ ~S _ 1\ ::J c ! ~ en - CI '. '" Q a: /5 · - Ii J a t-01~\5 <~:m i' ~ I ~ ~ ~!:~ d ~ 1 ~ I: - ,;,; i ,15 ~ ~i5z ~ ~ : m ~!. i::: d ! 0 VI ~!- ~ c c ~. _t-I ....>-u.-' ~~, ~ z t-Ill!l!i ~ i ! ~ t; ~ , ! W . 5 5' 0 CO ~ >- ...J S ~, 5' . i! i ! a l!l!_ --Qz <~ -. I j j en -'- ll. ~ ~ c r & 5 5 ;: ~ ~ u u l!. :1 '" II w ~~ - '" II. .. Ii; ;; ~ a:: ~ z II: .. ~i; .. .... ::J _ . - H _ i ~ '=' !~I II1II .. .. II1II III IIIl ... .. .. .. .. .. .. .. ... .. II1II ~i- I~ ~lJi8 \.. ~ .. - - - - - - - - - - - - - - - - - - - ATTACHMENT #3 To Report PD-70-99 CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION PLAN IDENTIFICATION 1. That this approval applies to draft Plan of Subdivision 18T-95029 prepared by D. G. Biddle and Associates dated (revised) January 1999, showing Lots 1 - 29, 39 - 45, 52 - 53 with 15 m lot frontages, Lots 30 - 38, 46 - 51, 54, 66 - 87, 92 with 12 m lot frontages and Lots 55 - 65, 88 - 91, 93 - 96 for semi-detached or linked dwellings, Block 100 for a 0.48 ha park, Block 99 for 4.77 ha of Open Space, Block 101, 102 and 103 to be retained by the applicant, and various blocks for reserve, road widening, site triangle and walkways. FINAL PLAN REQUIREMENTS 2. That all streets within the Plan of Subdivision shall be dedicated as public highway and shown as such on the final plan. 3. That all streets shall be named to the satisfaction of the Municipality of Clarington and shown on the final plan. REQUIREMENTS TO BE SATISFIED PRIOR TO SUBDIVISION AGREEMENT 4. That the Owner shall retain a qualified landscape architect to prepare and submit a Landscaping Plan to the Director of Public Works and the Director of Planning and Development for review and approval. The Landscaping Plan shall reflect the design criteria of the Municipality as amended from time to time. 5. That the Owner shall retain a professional engineer to prepare and submit a Master Drainage and Lot Grading Plan to the Director of Public Works for review and approval. All plans and drawings must conform to the Municipality's Design Criteria as amended from time to time. ....2 ~jL9 - 2 - CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE SATISFIED PRIOR TO SUBDIVISION AGREEMENT (CONT'D) 6. That the Owner shall retain a qualified consultant to prepare a general plan showing buffers and tree removal areas to the Director of Planning and Development for review and approval. The plan shall identify those areas to be preserved and fenced to prevent intrusion of heavy machinery. Trees shall only be removed within the area directly subject to the residential subdivision. 7. All apparent populations of the seven species of regionally significant plants shall be marked (staked) and mapped during the summer. All of the perennial plants deemed to be rare and located within an area of proposed vegetation clearing should be dug up and carefully transplanted into suitable microhabitat locations within the area of forest retention. The soil surrounding the rare annual plants located within an area of proposed vegetation clearing, can be moved to suitable microhabitat locations within the area of forest retention. Also, the seed capsules from these species should be collected, opened and the seeds can be randomly spread near the storm water pond and in the forest retention area. 8. That a planting plan be developed for the edges of the stormwater management pond and for the wetland remnant adjacent to George Reynolds Drive incorporating the transplanting and seeding of the significant plant species identified in Section 5.2 of the Environmental Impact Study. 9. That an Environmental Construction Management Plan be prepared taking into account all recommendations of the Environmental Impact Study prepared by Gartner Lee and Associates (1998). 10. That the Owner shall dedicate Blocks 99 and 100 to the Municipality free and clear of all encumbrances for park purposes. Block 100 shall be used for park purposes. MJ j ~ ~ 0 .. IIlIi .. .. .. .. II1II .. - II1II .. .. - .. - .. .. .. III - - -3- CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE SATISFIED PRIOR TO SUBDIVISION AGREEMENT (CONT'D) - - 11 . No development will be permitted until such time as the adjacent draft plan of subdivision 18T-91006 to the west has been constructed in a manner which provides a road connection to Trulls Road via George Reynolds Drive. The suitability of any road connection will be subject to the approval of the Director of Public Works. - - - - 12. The applicant must provide the Public Works Department with a Stormwater Management Implementation Report, which provides for the sequential construction of the stormwater management works necessary for the entire watershed and addresses the impacts of developing this plan of subdivision in the absence of the balance of the watershed. - - - 13. The applicant will be required to submit a Preliminary Grading and Drainage Plan for the areas adjacent to Jane Avenue and Fourth Avenue. All drainage in these areas must be self-contained. This required Plan must be approved prior to approval of this draft plan. - - - 14. The applicant's engineer will be required to prepare a Master Grading and Drainage Plan that details the configuration of the on-site storm sewer system (minor system) and the conveyance of the overland flow (major system) from this subdivision. - - 15. That the Owner shall enter into a Subdivision Agreement with the Municipality and agree to abide by all terms and conditions of the Municipality's standard subdivision agreement, including, but not limited to, the requirements that follow. - - ~ 1.531 - -4- CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) 16. That all easements, road widenings, and reserves as required by the Municipality be granted to the Municipality free and clear of all encumbrances. 17. The 0.3 metre reserves indicated on the draft plan as Blocks 104, 105 and 106 be granted to the Municipality free and clear of any encumbrances and in a form satisfactory to the Municipality's Solicitor. 18. The developer is required to connect this subdivision plan to the existing road network by constructing Fourth Avenue, from and including the intersection of Fourth Avenue and Westmore Street north-easterly, within this plan of subdivision, to and including the intersection of Fourth Avenue and Jane Avenue. 19. Land acquisition will be required to facilitate the construction of Fourth Avenue at Jane Avenue. The developer is responsible for 100%" of the costs associated to proY;'ide road connections between the subject draft plan and adjacent road network to the south and west. The cost shall include any works on existing road allowances external to this draft plan, which are necessary to accommodate the proposed development traffic, including sufficient road width and an appropriate transition tap"er to the existing pavement surface, to the satisfaction of the Director of Public Works. 20. No development of any kfno will be permitted on Fourth Avenue until such time as the road is physically conf)ected with Jane Avenue to the satisfaction of the Director , of Public Works. ~ ,; - . ~~ ~ .:.:: ~; ~jj2 .. .. III .. .. .. .. .. ... .. .. III ... .. ... .. .. .. III - - -5- CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE SATISFIED PRIOR TO SUBDIVISION AGREEMENT (CONT'D) - - 21. That the developer makes every effort to secure the appropriate lands and constructs George Reynolds Drive to an urban collector standard from the east limit of this plan of subdivision easterly to Courtice Road, Regional Road 34. Prior to the authorization to commence the construction of a phase subsequent to phase 1, the developer should be prepared to construct George Reynolds Drive extension, from this plan of subdivision easterly to Courtice Road, Regional Road 34, or that the Director of Public Works is satisfied that the developer has made every reasonable effort to construct the extension of George Reynolds Drive. - - - - - 22. That the developer is responsible for the construction of Jane Avenue to an urban road standard, from Fourth Avenue northerly to the south limit of this plan of subdivision, in order to facilitate the internal servicing and connection of same between phase 2 and phase 3 of this plan of subdivision and the servicing of Lot 25. - - 23. George Reynolds Drive and Street B must be constructed to the east limit of the subdivision and Lot 45 will remain frozen until such time that George Reynolds Drive is extended easterly, beyond the limits of this draft plan and is constructed to a finished urban roadway including Regional services, asphalt paving, curb and gutter, sodded boulevard, sidewalk, street trees and street lighting, for the entire frontage width abutting the "frozen" lot. - - - - - 24. That the north side of George Reynolds Drive be fully serviced with water, sanitary sewer, storm sewer, hydro telephone and cable television for any developable lands on future lots which may front onto the north side of George Reynolds Drive. - - - ;:;r; , 15-53 -6- CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) 25. That the construction and servicing of this plan of subdivision conform to the phasing plan submitted, approved and on file with the Director of Public Works. 26. This development cannot proceed until such time as the Municipality has approved the expenditure of funds for the provision of road construction and installation of sidewalks on Jane Avenue, Fourth Avenue and Westmore Street, as well as any other external works or services which have been included in the Municipality's Development Charge By-law and have been deemed necessary by the Di rector of Public Works to service this development. 27. The developer is required to construct the stormwater management works required for this development and specifically, the works proposed in the Stormwater Drainage Report prepared for Birchdale Village dated November 1998 and prepared by D. G. Biddle and Associates and the Black Creek Tributary Master Drainage Plan, dated May 1991 and prepared by G. M. Sernas and Associates. This work shall be constructed to the satisfaction of the Conservation Authority and the Director of Public Works. 28. Development of this plan of subdivision will not be permitted until all stormwater oversized downstream works necessary to accommodate drainage from the subject draft plan have been constructed in a manner satisfactory to the Director of Public Works. 29. Block 97 must align with the location of the existing walkway in the subdivision to the west (18T-91 006). ~ lj34 .. .. . .. .. .. ... .. .. .. till .. .. .. .. .. ... ... .. - - -7- CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) - - 30. The developer is responsible to construct a walkway on Block 98 and Block 99 to provide a pedestrian connection between adjoining subdivisions to the south. The details of this walkway shall be determined at the detailed engineering stage of this plan of subdivision. - - - 31. The location and design details for all construction accesses to the proposed development must be approved by the Director of Public Works. - - 32. The applicant must enter into a development agreement with the Municipality, which includes all requirements of the Public Works Department regarding the engineering and construction of all internal works, and services related to this plan of subdivision. - - 33. A "Staging Plan" shall be included within the subdivision agreement. Any other necessary provisions that will control the sequential development of this subdivision and other adjacent undeveloped lands, shall also be included within the subdivision agreement to the satisfaction of the Director of Public Works. - - 34. All works and services must be designed and constructed in accordance with the Municipality of Clarington Design Criteria and Standard Drawings, provisions of the Municipality Development By-law # 92-015 and all applicable legislation and to the satisfaction of the Director of Public Works. - - - - 35. That during construction, all heavy construction vehicles shall not use any portion of Westmore Street or the southern portion of Jane Avenue from Fourth Avenue to Westmore Street. - - >A- 1)35 -8- CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) 36. That Blocks 97 and 98 for walkways be constructed in Phase One and transferred to the Municipality free and clear of all encumbrances to the satisfaction of the Director of Public Works. 37. That the Owner shall fulfil the requirements of the Environmental Impact Study as prepared by Gartner Lee and Associates (February 1998) with respect to hydrogeology including the use of roof leaders directed toward the downhill edge of buildings and not directed to the storm sewer system. Multiple downspouts should be used to spread the flow over as wide an area as possible. In addition, one metre long trench pi ugs located every 10 metres shall be placed along all buried services, including services running from the individual homes where those services exceed 10 metres in length. All trench plugs shall be constructed within the right-of-way. A hydrogeologist shall review and be satisfied with the proposed design. 38. That;the Owner shall fulfil the requirements of the Environmental Impact Study as prepared by Gartner Lee and Associates (February 1998) with respect to the establishment of foundation weepers and a third pipe system shall be utilized to direct groundwater downstream. Weeper drains and third pipes shall not be discharged to storm sewers. 39. In order to ensure the movement of water through the wetland crossed by the extension of George Reynolds Drive, small horizontal culverts located at ground level in combination with;a large culvert designed to accommodate storm events, :i<: l shall be installed to thJ '~satisfaction of the Conservation Authority and the Municipality. In addition~ (he use of compacted native material and the use of permeable bedding materi~ll under and along the length of the extension of George Reynolds Drive is required. ---~ /"~ J '._ 1)3 .. .. .. .. .. .. .. .. - - .. .. .. .. .. .. .. .. till - - -9- CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) - - 40. That guidelines be prepared to establish a homeowner education program to encourage stewardship of the open space lands and to educate landowners about the unique sensitivities associated with the open space lands. Included in the guidelines shall be policies regarding disposal of garden refuse, and disposal of swimming pool water. In addition, residents should be made conscious of the impact users have on the valleylands. The guidelines shall be provided to all homeowners in their purchase and sale agreement. - - - - - 41. That the Owner shall pay to the Municipality, the development charge in accordance to the Development Charge By-law as amended from time to time, as well as payment of a portion of front end charges pursuant to the Development Charge Act if any are required to be paid by the owner. - - 42. That the Owner shall provide and install sidewalks, street lights, temporary turning circles etc. as per the Municipality's standards and criteria. - - 43. That the Owner shall cause all utilities, including, hydro, telephone, Cable TV, etc. to be buried underground. - - 44. That the Owner shall provide the Municipality, at the time of execution of the subdivision agreement unconditional and irrevocable, Letters of Credit acceptable to the Municipality's Treasurer, with respect to Performance Guarantee, Maintenance Guarantee, Occupancy Deposit and other guarantees or deposits as may be required by the Municipality. - - - 45. That the Owner shall adhere to architectural control requirements of the Municipality. - ~ ljj7 -10- CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) 46. That prior to the issuance of building permits, the Owner shall, through its acoustic engineer, to provide a certification to the Director of Planning, certifying that the Builder's plans are in accordance with the Noise Control Report as approved by the Ministry of the Environment and the Municipality of Clarington, if required. 47. That prior to the issuance of building permits, access routes to the subdivision must be provided to meet Subsection 3.2.5.2(6) of the Ontario Building Code and, that all watermains and hydrants are fully serviced and the Owner agrees that during construction, fire access routes be maintained according to Subsection 2.5.1.2 of the Ontario Fire Code, storage of combustible waste be maintained as per Subsection 2.4.1.1 and open burning as per Subsection 2.6.3.4 of the Ontario Fire Code. 48. The Owner agrees that where the well or private water supply of any person is interfered with as a result of construction or the development of the subdivision, the Owner shall at his expense, either connect the affected party to municipal water supply system or provide a new well or private water system so that water suppl ied to the affected party shall be of quality and quantity at least equal to the quality and quantity of water enjoyed by the affected party prior to the interference. 49. That the Owner satisfy the Municipality of C1arington Public Works Department, financially and/or otherwise. 50. That the Owner satisfy the Central Lake Ontario Conservation Authority financially and/or otherwise. M 1)38 .. .. .. till .. .. l1li ... - l1li .. .. l1li .. l1li .. .. .. IlliII - - -11- CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION REQUIREMENTS TO BE INCLUDED IN SUBDIVISION AGREEMENT (CONT'D) - - - 51. That the builder include a disclosure in all purpose and sale agreements advising home buyers of municipal parking regulations. - 52. That the Owner ensure that on-street parking spaces are appropriately located in the vicinity of dwelling units and are not adversely affected by road geometrics. - - 53. That all single detached and semi-detached/linked dwelling units be constructed with two (2) outdoor parking spaces. - - 54. That the Owner erect 1.2 metre high chain link fence along the side and rear yards of all residential lots within this plan of subdivision abutting Block 99 and Block 100. - - 55. The Owner agrees to establish a geodetic benchmark in the vicinity of Trulls Road and George Reynolds Drive which will serve as vertical control for the Glenview Neighbourhood. The Owner will be responsible for 100% of the cost of establishing this benchmark. - - - 56. That the applicant provide the Planning Department, on disk in a CAD format acceptable to the Municipality a copy of the Plan of Subdivision as draft approved and final approved. - - - - -%9 ATTACHMENT #4 TO REPORT PD-70-99 THE CORPORATION OF THE ,\1UNICIPALlTY OF CLARINGTON BY-LAW NUMBER 99- .. .. being a By-law to amend By-law 84-63, the Comprehensive Zoning Bylaw for the Corporation of the former Town of Newcastle. III WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle. .. ... NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: III 1. Section" 12.4 Special Exception Urban Residential (R 1) Zone", is hereby further amended by adding thereto, the following new Special Exception 12.4.44, as follows: "SECTION 12.4.44 URBAN RESIDENTIAL EXCEPTION (Rl-44) ZONE Notwithstanding the provisions of Sections 12.1 and 12.2, those lands zoned (R 1-44) on the schedules to this By-law shall only be used for a single detached dwelling and a home occupation use in accordance with the provisions of Section 3.11 of this By-law, save and except the retail sale of antiques, arts, crafts, or hobby items. In addition, lands zoned (Rl-44) on the schedules to this By-law shall also be subject to the following zone regulations: III .. .. i) For the purposes of this zone, an OUTDOOR PARKING SPACE shall mean a parking space excluding a private garage or carport. .. ii) Yard Requirements (minimum) a) Front Yard b) Exterior Side Yard 6.0 metres to private garage or carport 4.5 metres to dwelling 6.0 metres to private garage or carport 4.5 metres to dwelling - iii) Parking Requirements a) 2 outdoor parking spaces (minimum) b) Where the two outdoor parking spaces are provided side by side the combined minimum width of the two spaces may be reduced to 4.6 metres provided the minimum landscaped open space within the front yard is 30%. c) The minimum area of a private garage or carport shall be 18.58 square metres and the minimum width shall be 3.0 metres. d) Private garages and carports may extend a maximum of 3.0 metres in front of the dwelling unit." .. .. .. III 2. Section "12.4 Special - ~xception Urban Residential (R 1) Zone", is hereby further amended by adding thereto, t~~following new Special Exception 12.4.45, as follows: ?' ';. .. "SECTION 12.4.45 UR8AN RESIDENTIAL EXCEPTION (Rl-45) ZONE Notwithstanding the P!~visions of Section 12.2 those lands zoned (Rl-45) on the schedules to this By-laV(~all also be subject to the following zone regulations: III .. 1 34 C .. - - - - - - - 3. amended by adding thereto, the following new Special Exception 13.4.24, as follows: Section "13.4 Special Exception Urban Residential (R2) Zone", is hereby further - - - - - - - - - - - - - 2 - II For the purposes of this zone. an OUTDOOR PARKING SPACE shall mean a parking space excluding a private garage or carport. ii) Yard Requirements (minimum) a) Front Yard 6.0 metres to private garage or carport 4,5 metres to dwelling 6.0 metres to private garage or carport 4.5 metres to dwelling b) Exterior Side Yard iii) Parking Requirements a) 2 outdoor parking spaces (minimum) b) Where the two outdoor parking spaces are provided side by side the combined minimum width of the two spaces may be reduced to 4.6 metres provided the minimum landscaped open space within the front yard is 30%. c) The minimum area of a private garage or carport shall be 18.58 square metres and the minimum width shall be 3.0 metres. d) Private garages and carports may extend a maximum of 3.0 metres in front of the dwelling unit." "SECTION 13.4.24 URBAN RESIDENTIAL EXCEPTION (R2.24) ZONE Notwithstanding the provisions of Section 13.2 those lands zoned (R2-24) on the schedules to this By-law shall also be subject to the following zone regulations: i) For the purposes of this zone, an OUTDOOR PARKING SPACE shall mean a parking space excluding a private garage or carport. ii) Yard Requirements (minimum) a) Front Yard 6.0 metres to private garage or carport 4.5 metres to dwelling 6.0 metres to private garage or carport 4.5 metres to dwelling b) Exterior Side Yard iii) Parking Requirements a) 2 outdopr parking spaces (minimum) b) Where the two outdoor parking spaces are provided side by side the combined minimum width of the two spaces may be reduced to 4.6 metres provided the minimum landscaped open space within the front yard is 30%. c) The minimum area of a private garage or carport shall be 18.58 square metres and the minimum width shall be 3.0 metres. d) Private garages and carports may extend a maximum of 3.0 metres in front of the dwelling unit." 4. Schedule "4" to By-law 84-63, as amended, is hereby further amended by changing the zone categories from: 1 34 1 - 3 - "Urban Residential Type One rR1)" to "Holding - Urban Residential Tvpe One Exception ((H)R 1-44)" and "Environmental Protedion iEP)" "Holding - Urban Residential Type Two Exception ((H)R2-3)" to "Holding - Urban Residential Type One Exception ((H)Rl-44)" "Holding - Urban Residential Type Four ((H)R4)" to "Holding - Urban Residential Type One ((H)Rl)", "Holding - Urban Residential Type One Exception ((H)Rl-45)", "Holding - Urban Residential Type Two Exception ((H)R2-45)", "Environmental Protedion (EP)" and "Agricultural (A)" "Environmental Protedion (EP)" to "Holding - Urban Residential Type One ((H)R 1), Holding - Urban Residential Type One Exception ((H)Rl-44)", "Holding - Urban Residential Type Two Exception ((H)R2-24)" and "Agricultural (A)" Agricultural Exception (A_B)" to "Holding - Urban Residential Type One Exception (H)Rl-45)" and "Environmental Protedion (EP)" ... III III III III III 5. Schedule "A" attached hereto shall form part of this By-law. III 6. This By-law shall come into effed on the date of the passing hereof, subjed to the provisions of Section 34 of the Planning Ad. III III BY-LAW read a first time this day of 1999. ... BY-LAW read a second time this day of 1999. .. BY-LAW read a third time and finally passed this day of 1999. III .. MAYOR ... ... CLERK I III .. till 1342 .. - This is Schedule"A" to By-law 99- passed this day of . 1999 A.D. - __rLa~LJ'_____~~____~LOT ~DrTlDW. CAHDS ~ - 28 DW't<<D"'~lCMT-.... . ll>l1T ~....". . J I ~ ~~... \ . . ,..... r "... . - - - - - - - - - - IIl!llI ZONING CHANGE FROM ~ ZONING CHANGE FROM ~ ZONING CHANGE FROM .. ZONING CHANGE FROM ~ ZONING CHANGE FROM E:J ZONING CHANGE FROM ~ ZONING CHANGE FROM IliII ZONING CHANGE FROM l~~~~~ ZONING CHANGE FROM ~ ZONING CHANGE FROM mmm ZONING CHANGE FROM ~ ZONING CHANGE FROM ltiII ZONING CHANGE FROM ~ ZONING CHANGE FROM ~ ZONING TO REMAIN "A" ~ ZONING TO REMAIN "EP" - - - - - ... COURTICE - !) OJ >- c oJ 1M U Z < ::> c ~I (") z c - (I) (I) 1...1 U Z C U t "R1" TO "(H)R1-44" "R 1" TO "EP" "(H)R2-3" TO "(H)R 1 -44" "(H)R4" TO "(H)R1" "(H)R4" TO .. (H)R1-45" "(H)R4" TO "(H)R2-24" "(H)R4" TO .. A" "(H)R4" TO .. EP" "A-8" TO "(H)R1-45" "A-8" TO "EP" "EP" TO "(H)R1" "EP" TO "(H)R1-44" "EP" TO "(H)R2-24" "EP" TO "A" Mayor Clerk 1343 22 June 1999 _CJJa;i';"g";;n ONTARIO .. To Addendum to Report PD-70-99 ATTACHMENT NO.1 lilt Robert Messervey District Manager Ministry of Natural Resources 50 Bloomington Road AURORA, Ontario L4G 3G8 lilt .. Dear Sir: lilt RE: Finalization of Black-Farewell Creek Wetland Complex Boundaries and Impact on Adjacent Proposed Plans of Subdivision Files: PlN 17.11.5,18T- 95029 and 18T-99007 lilt Plan of Subdivision 18T-95029 was submitted in March 1995 and its current revision includes 115 residential units with park and open space blocks. Another Plan of Subdivision 18T-99007 located just .. north and west of 18T-95029 was applied for in March 1999. This application proposes 20 residential units and includes blocks for park and open space. lilt Draft boundaries of the Black-Farewell Creek Wetland Complex have been prepared by your office and released in September 1998. We understand that they were prepared in consideration of the approved Clarington Official Plan and the Environmental Impact Study for the above-referenced plans. .. According to the draft map, the south boundary of the wetland complex appears to be located north of the future extension of George Reynolds Drive. Council of the Municipality of Clarington, in dealing with the above-noted plans of subdivision (see Attachment #1) posed a number of questions to Municipal Staff. They are as follows: .. 1. 2. What are the limits of the wetland in relationship to the subdivisions? An Environmental Impact Study identifying the unique vegetation and wildlife characteristics and the g1"9undwater functions recognizing this area as a wetland was completed in February 19f18. Would another EIS be required if these lands are identified as a PSW? Will an additional development setback need to be established? When will the evaluation be complete and the wetland boundaries finalized? lilt III 3. 4. In response to Council's questions, Staff are preparing a report to be heard at the July 5, 1999 General Purpose and Administration meeting. Reports for this meeting must be prepared prior to June 25, 1999, therefore, 'there is some urgency to our request for this information. .. Thanking you in advance for addressing this matter immediately. .. .. a J. Crome, M.C.I.P., R.P.P. h Director of Planning and Developmegi · df . ~ :.- . .. cc: Don Wright, CLOCA lilt COFl' 40 TEMPERANCE "ON O' "HE MUNICIPALITY OF CLARINGTON ow... LLE .ONTARIO. L1C 3A6' .~51623'3379' FAX 623.4169 1544 ~ IItC'.,*, p~ .. - / / ... ~. ~-j I, _"..w..~..., ~"" \ V ) -:- ',; .i..,. ,>,~ '( ,'. "!-: ":,' ,-- ;.-'r ,/,' :,' / /-/ /- /'/ J,"~ ;;,'~, ~ ~,-' k/~rL/fJV1>S -:: 2~n_Z " , ~~,c;~.;- ~j\~ :V L..U _,0 . - - .7. \~ . ..o~JiiQ~iM, "J+nY;~ / ////// '/"~,> '/kh /;;. ~ ----- ~ .-- ..I.. "--, \ 0 - z =;::i~ r--- , ~ -.. . ,.- N ~ , : H :=: ~ ,~. \ 7"" ~ ::P,' II ~ v- - = ~ ~:: ~ ::~~L ~ ~ + II I.~: u.., 1 I I , j >..J~ .. '0; ..... . ~ '.", s. ' , - t ~!i:= . ~~". -, ~ ~..... '\ IJ - ~~; ~ ~I~ - ~ l..... T r I I :> r:. . ~~. a~ ~ I'l Cl ~ ..' it"'- ~ c .~.~ d:J' ..0 G.Pt:"\NNO 630 ~-tI ~ 'J --4-.. ..~ r ~ . V Cl ~ ~ ~ ~ :i? 1=~: + 1: y ~. :=;.v ..w:~v I ~1lDAlJ, I ". IT ~ l~ o \ .. .. " '" ''''t' i 0 . ~ ~ IIIII1 ~~.. ~/! ~ ~ ....~II_I _1~ ~ ~ hi. .. ~~:, ~ '! " ! r~11J "I: .~. ~ . l--tllIl " ." ~ ~(C ~ c ~'i 'r:-f"~v ~ ~ oi~~ : /' r T..VEMJ( A ~""'..I\;l'~' l ~ u I ~ T' _\nJ-\" '\~ . ~ 1~1111 r- > ''r.__.-..w'' ~ ~ ~ -.. ~~ . ~ ~,~ \. REG. !A~N~. <<75' J \ \ J I . c " . ";1 ~ I --- , / /,/, - - - - - - - - '4) - - - ~ \.. ~ - vnnaa:: . S1W['[T - #A5H 1<0 AD - - A - e/~c.k - - c,..~ . '~~ -- 1)4J -~ - - ATTACHMENT NO.2 dendum to Re art PD-70-~ ~ BLACK/FAREWELL CREEK WETLANDS ~ Source: Ministry of Natural Resources, 1992 30 29 28 27 26 25 24 23 22 21 20 19 18 17 II i II I L I I I []' !I I I TA UON ROA !I ~. I .... '.- U-Y I \ JU- ~:~ ~ !n ~; ~v.~~ ~ f-iL '~p 1 I I --'-c :~ z == ~ ::J In~ ~ I I I' I~ 0 1 ~ y3~ ,-I II rll ~ ~ II ~ E~ ~I ~~ -. l--'\ II W ; L:,fi ~P.:_ ~'rJ 5S ~ ~h' -1= ~ . ~~ Vh y- V4 Ir::: u ptI= H~' I... f 0410 ~./J 1- _ _ ~.; v m _ f-- ~_ --' ~ ~'/.'~ "..oj'-= ~~ ~ J-- ~ - f---r- ill; I rJ -~M L ~~ ~ q _ n ~ ~~ ol\~~1 ~L1 0 ~~~/ - ~ ^ ~rt- <{II'~ <{ f-~~ ~;= 0 z ~ I ~ ~ g ~f~~ 0 ~ ~ C3 >-- 0 lJ,l I:::L I u.. ~., i1/1~ ~ t- 0 ~ ~ en '-' ~o' ,~ , /='t' .I ' Z en f- I .<:l:" './~" 'l' '-' w W ~ ~~. ~ 'U.~ ~ ~ ~ NAS: ROAD I ~ "': "1111 ~ I,;,,:~ ROAI " U JDk]~~ ~s ~ ~It":' ~ = ' nml ml~:r:; ~ ~ =~ ~_:~ i [~~Q ~-j>--- I , illf ~~ll - (f) ...J ...J :::> a::: f- DARLINGTON KEY MAP 1ST -95029 PLN 17.11.5 1 3 III If III III III III III .. .. ! r , r r .. - MinistrY of Natural Rellources Mlnlstere dllll Rlchesnll naturelles CW) ontario NO.3 To Addendum to Report PD-70-99 - 50 Bloomington Road West Aurora, ON L4G 3G8 June 25, 1999 - - Mr. David J. Crome, R.P.P. Director of Planning and Development Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3AB - Dear Mr. Creme: Re: Finalization of the Black-Farewell Creek Wetland Complex Boundaries - - The Aurora District of the Ministry of Natural Resources (MNR) is in receipt of your letter, dated June 22, 1999 on the above-mentioned matter. In your letter, you pose four questions, which I would respond to as follows: - 1) Limits of Wetlands: - By letter, dated September 15, 1998, MNR forwarded information to the Municipality and others regarding the Provincially Significant Black-Farewell Wetland Complex. Wetlands to the south of the proposed extension of George Reynolds Drive, in the vicinity of plan of subdivision 18T-95029, were not examined because MNR was of the understanding. based on information from others. that development in this area had already been draft approved. As it turns out, this information was not correct. Although MNR has not reviewed the February 1998 Environmental Impact Study in detail, it is highly likely that the wetlands in the vicinity of plan of subdivision 18T -95029 would have been a logical extension of the provincially significant wetland complex. MNR does note that the area to the west of plan of subdivision 18T-99007, north of George Reynolds Drive, was identified on September 15, 1998, as being part of the provincially significant wetland complex. - - - - - 2) Environmental Impact Study (EIS): Whether or not the February 1998 EIS adequately takes into account the wetlands in the vicinity of plan of subdivision 18T-95029, is a local matter to be determined by the Municipality. - - .../2 - .. - 1)47 .. Page 2 Mr. David J. Crome .. 3) In the case of the provincially significant wetlands in the vicinity of plan of subdivision 18T-99007, it must be determined if the EIS meets the requirements of the Provincial Policy Statement. Development Setbacks: The requirement for development setbacks or buffers from any wetlands needs to be determined through the EIS process. An EIS can be updated or revised to reflect new infonnation. .. ..1< .. .. 4) Completion of Evaluation: As indicated in MNR's September 15, 1998 letter, additional areas, removed from the subject iands, are being considered for inclusion within the wetland r complex. MNR anticipates that the boundaries of the complex and the written evaluation will be completed by the end of July 1999. Should you have any questions on this matter, please contact me at (905) 713-7367. .. .. .. Yours truly, -t;-~s T.E. Farrell '''dinator ..~egic Planning and Operations Aurora District E.F~~ .. .. .. cc. Carolyn Tudge, MMAH Tracy Smith, Aurora District, MNR Don Wright, CLOCA .. .. .. .. -:_-~ .. " . TOTAL P. 03 .. 1)48 .. - I rF Central rEF ~ Lake Ontario ~ Conservation ATTACHMENT NO.4 - To Addendum to Report PD-70-99 1 00 Whiting Avenue Oshawa, Ontano L 1 H 3T3 Tel: [905] 579-0411 Fox: (905) 579-0994 - June 23,1999 - ffi' m,f?in-~TT\11T~R\ . r' I ~"i I i r :--'_<.1. t \ 'j. \ ":'1 It; . . 1 ~. --' ..., t. I 111 . :.. ~ ~., - ~'" " . (;__.a.... '04 .... - JUN Z 8 1999 - Municipality of Clarington Planning and Development Department 40 Temperance Street Bowmanville, Ontario LIC 3A6 i i )' "" r "("'H' r ~... ,.. - ,c. ."" . - - -... \ I ~ '_' I ~ I '-, I r r" I ' I . , PL.fl,i'JI"JI:~',j L'U . I ...__._______...___.l - Attention: David Crome, Director - Community Plannin~ Branch - Dear Sir: .. Subject: Finalization of Black- Farewell Creek Wetland Complex Boundaries Courtice North, Municipality of Clarington -Adjacent Lands File: 1ST -952029 & 1ST -99007 .. - In response to your inquiry regarding the above noted matters, I provide the following information. - To-date, staff still only have the draft wetland mapping for the area (OMNR released September 1998). Our most recent staff discussions with Mr. S. Varga (OMNR), have indicted that certain wetland details are being revised, on the basis of additional information (submitted lor to be submitted by B. Henshaw, local naturalist/consultant), which would be reviewed for inclusion to the wetland map, prior to starting the wetland evaluation process for the complexing of wetlands into the Provincially Significant Black-Farewell Wetland Complex. .. - - Nevertheless, staffs review of above noted plans of subdivision was conducted using the draft OMNR mapping and site investigations, to determine the approximate boundaries of the plans of subdivision in relationship to the wetland features. .. cont'd.....2 - ... What we do on the land is mirrored in the water ~M '66' - 1349 Central Lake Ontario Conservation Mr. David Crome Municipality of Clarington Page 2 June 23, 1999 With particular reference to the proposed extension of George Reynolds Drive and the lots situated on the north side of the road (18T-95029 plan), it would appear that the draft OMNR wetland boundary is not infringed upon by the proposed development. However, the wetland boundary surrounding the 18T -99007 is irregular and more difficult to plot with any precision, in relation to the subdivision plan (OMNR free-hand drawn wetland boundary @ 1: 10,000 scale vs. CAD generated 1:2000 subdivision plan). Consequently, the 18T-99007 plan may require revisions once the precise wetland complex limits have been determined and surveyed in the field. This possible adjustment will have to stipulated in the subdivision conditions of draft approval. Notwithstanding the foregoing, these developments (18T -99007 & 18T -95029) have been examined in detail through the municipality's Environmental Impact Analysis (Gartner Lee Limited, February 1998). The purpose of this study was to assess the development impact on the wetland and wetland functions (vegetation, wildlife habitat/movement and hydrogeologic inter- relationships) and determine the acceptability of the development concept. The Conclusions and Recommendations of this Study (section 8) determined that subject to the incorporation of specified impact mitigation measures (report section 8.2) the development of 18T-99007 & 18T- 95029 could proceed. "Based on the above conclusions, and the recommendations in Section 8.2, we conclude that this site can be developed in an environmentally sound manner. " Birchdale Villa~e Black Creek Develooments Ltd.. Environmental Imoact Studv-Phase 2. prepared for the Mwzicipality of Clarington, Gartner Lee Limited, 1998. The hydrogeologic structure, groundwater movement and water budget of the wetland, and its relationships with wetland vegetation and wildlife habitat and movement opportunities were a primary component of the EIS and therefore, the impact assessment should continue to be valid, regardless of whether or not the Courtice Wetlands are assigned additional designations through complexing with other wetlands. It should be noted, that the EIS requirement has not stemmed from the potential consideration for PSWC designation but from the Authority's long-standing recognition of the north Courtice Area as a significant wetland (Courtice WetlandsIWoods ESA - highest level of sensitivity in the Authority's Environmental Sensitivity Mapping Project, 1978) and the municipality's incorporation of Official Plan policies that require an impartial Environmental Impact Study, conducted under the control of the municipality. I trust this information satisfies your inquiry. If you have any questions regarding these matters, please contact the undersigned. lj50 .. IIIIfi IIIIfi l1li IIIIfi l1li .. .. I11III "" IIIIfi .. IIIIfi IIIIfi .. .. IIIIfi .... .. HANDOUTS/CIRCULA TIONS GPA D. G. Biddle & Associates Limited consulting engineers 96 KING ST. E., OSHAWA, ONTARIO L1H 1B6 PHONE (905) 576-8500 FAX (905) 576-9730 e-mail: dgbiddle@idirect.com JUH 30 2 45 PH '99 June 30, 1999 Municipality of Clarington General Purpose and Administration Committee 40 Temperance Street Bowmanville, Ontario L 1 C 3A6 Attention: Mayor D. Hamre and Committee Members Dear Mayor Hamre and Committee: Re: Birchdale Village 18T95202 and Primrose 2 18T99007 Proposed Plans of Subdivision and Blackwell - Farewell Wetland Complex Boundaries Reports PD-70-99 and PD-61-99 Our Files 94046 & 98025 This letter is submitted subsequent to the tabling of the above noted draft plan approvals at the General Purpose and Administration Committee on June 21,1999. It is our understanding that the staff report recommending draft plan approval of the Birchdale Village draft plan was referred back to staff pending input from the Ministry of Natural Resources and CLOCA on the status of the finalization of the Black-Farewell Creek Wetland Complex boundaries. We have reviewed the correspondence to the Clarington Planning Department from the Ontario Ministry of Natural Resources (OMNR), dated June 25, 1999, from the Central Lake Ontario Conservation Authority (CLOCA), dated June 23, 1999. We also requested input from the municipality's Environmental Impact Study consultant, Gartner Lee (GL), and submit the attached letter dated June 25, 1999. We offer the following comments in support of your staff recommendation to proceed with the draft plan approval of the Black Creek Developments Ltd., Birchdale Village draft plan 18T95202 and the expeditious continued processing of the 1249981 Ontario Ltd, Primrose 2 draft plan 18T99007, which had its public meeting on June 21,1999 : 1. The OMNR letter indicates that the lands south of the extension of George Reynolds Drive (Birchdale Village development lands) were not examined for wetland evaluation. The letter further states that OMNR was under the mistaken impression that the lands were already draft approved 2 and that, without the benefit of reviewing the EIS in detail, "it is highly likely" that these lands would have been added to the provincially significant wetland complex. We question how OMNR can say it is highly likely these lands would have been a logical extension to the provincially significant wetland if they have not reviewed the EIS in detail. The EIS, which was supported by CLOCA and approved by the municipality, supports the residential development of these lands subject to the normal environmental safeguards. It is also our contention that OMNR was not totally mistaken in not examining these lands based on previous development commitments. Although there is no subdivision draft plan approval, there was an existing municipal commitment with executed development agreements and zoning (still in place) for more than 700 condominium apartment units on the Birchdale Subdivision lands. The current developer has worked for in excess of four years with the municipality and the public, through the environmental impact study and Glenview Neighbourhood Plan process, to design a subdivision that will be compatible with its natural surroundings. The current proposal has significantly reduced the density and is much more environmentally friendly and compatible with the neighbourhood, than what could have been built by now. 2. OMNR notes that the wetlands within and in the vicinity of draft plan 18T99007, north of George Reynolds Drive, were identified as being part of the provincially significant wetland complex in their draft mapping. The road and residential lots however were not identified as being wetland and therefore are technically defined by the Provincial Policy Statement as "adjacent lands" to the wetland. The Birchdale Village draft plan 18T95029, south of the proposed George Reynolds Drive extension would also be within the defined "adjacent lands" boundary that would trigger an EIS. The Provincial Policy Statement allows that "adjacent lands" to significant wetlands can be developed if it can be demonstrated that there will be no negative impacts on the wetland. This is normally demonstrated through the preparation of an EIS which was properly done. It is our understanding that it is a municipal decision as to whether the EIS appropriately meets the requirements of the Provincial Policy Statement. Both the CLOCA letter, (June 23, 1999), and the attached GL letter, (June 25, 1999), seem to indicate that the EIS, as approved by the municipality and accepted by CLOCA, covered all the basis needed to comply with the Provincial Policy Statement in that it assessed the development impact on the wetland and wetland functions. OMNR apparently was part of the team to set the parameters for and oversee the study but as of yet have 3 not reviewed the final report in detail. 3. The completion of the wetland complex mapping and evaluation has been delayed by OMNR pending additional information apparently, according to CLOCA, "submitted lor to be submitted" by a local naturalist which would be reviewed for inclusion in the mapping prior to starting the evaluation process. If this is the case, OMNR's anticipated completion date of July, 1999, given their other priorities and staff cutbacks, seems optimistic and the "analysis paralysis" is likely to go on for a long time yet. It is our contention that two qualified professionals, from CLOCA and GL, have stated that the EIS that was completed, should provide the municipality with sufficient comfort that the subdivisions in question can be approved with appropriate conditions to protect the natural environment. These two subdivisions will provide a unique living environment in a natural setting for future residents of Courtice. We respectfully request on behalf of the developer, that the Blackcreek Developments Ltd., Birchdale Village draft plan 18T95202, be draft approved as per the staff report recommendations on July 5,1999 and the 1249981 Ont. Ltd. draft plan 18T99007 be draft approved at the earliest possible future GPA meeting. Yours very truly, D. G. BIDDLE & ASSOCIATES LTD. G~~ Planning Manager cc. D. Crome, Director of Planning Gartner Lee Limited 140 r"t;nfrew Drive Suil!:t 102 Markhom. Ontario L3R 663 Tel: (905) 477-B400 Fox: (905) 477.1456 WWW: ",^"""^,,gartner1ee.COl'l1 F.nvimnmental Sc/vice, .lar Indu.Ylry & (iow!rnmanl Office Locations . Toronto . VanCOLJv~r . St. Ccrfh(lrfnR' . Whitehorse . Yellowknife . KIJOIO Lumpur ~.~ June 25, 199Q GLL 99-337 Mr. David 1. Crome Director of Planning and Development Municipality of Clm1ngton 40 Temperance Street Rowmanville. Ontariu Dear Mr. Crome: Re: Birchdale Village Finn of Subdivision and oropOsed changes to the Black- Farewell wetland Complex The above study was undertaken in 1997 as the first Enviromm:nlal Impact Study (ElS) under the new Clarington Official Plan. Recently, Coimcil has asked staff for clarification on several issues prior to approving the Plan of S\,Jbdivision 18T -95029. It is our opinion that these issues have been already been satisfied by the original HIS document If the wetland issue had been uniquely identified at the tim'e of project initiation, the results would remain lht: same. At the time of project initiation, the issues lo be examined where reviewed and confirmed by the Municipality, the Ministry of Natural Resources (MNR) and the Central Lake Ontario Conservation Authority (CLOCA). TheSt: include: the functions and sensitivity of Trulls Woods, the tributary of the Black Creek and the Lake Iroquois Beach, groundwater foocbon (1.e.. wells) and quality, identification l')f sensitive natural features and attributes, identification of impacts on these functions arid attributes by the development proposal and recommendation of mitigation techniques. At the time, Trolls Woods was not identifIed as part ofa provincially significant wetland. Delineation of the boundary of the wetland according to the Ontario Wetland Evaluation System was not lllldertaken. No request for analysts of specific wetland-related issues was requested. However, at the outset it was recognized that:impacts to the large urea of fOlest to the north and maintenance of WIldlife habltat and corridors waS an issue; that maintenance of grOlmdwater to support the existmg vegetation was critical, and that habitat for r;.Ire ~pecies in Durham Region had to be maintained. These are issues that would have been Identified had the wetland been delineated Qlpriori. The drainage issues were also addressed, amI an evaluation of fish habitat was also undertaken. Tn September of 1998, some nine months after the EIS was ~nccepted by Clarington, the MNR circulated its draft changes to the Black-Farewell Wetland Complex. ll1e proposed boundary places the subdivision within the 120 m adjacent lands normally considered to the be trigger for an EIS. However, the EIS that has been prepared already incorporates investigation and mItigation for all of the issues that would affect a provincially significant wetland, ~ Page 2 Mumcipnlity of Clarington June 25, 1999 The main area of conflict raised by the propoged new Jrulpping of the provincially significant wetland and IdentifIed in the EIS Involves a small area of thicket swamp at the northwest corner of the prupl:rly. Thb area was identified as a loss because there wag no other possible alignment for the road to service the area. At the tIme, thIS loss was acceptable only because of the planmng implications for the larger arl:a. Pruvl~lOn of a tTaffic route through this neighbourhood apparently would relieve the necessity to extend Adelaide Avenue through the higher quality forest to the north Although losing the thicket swamp was not Ideal, iL was cun~Idered to be the lesser of the two impacts (Adelaide vs. Cecil Found). In addition, opportunities to mitigate for ItS loss exist adjacent to the stonnwater management facilities A corridor that vanes from 50 to 110m in widTh, averaging about 80 In, has been provided adjacent to thl;; main tribut31Y. 111is is adequate to providc for wildlife movement:through the area, provision wildlife habitat, and protection ot the npanan 70ne with its nne species Mitigation for maintenance of the high water labk has ab,o been provided. The minor tributary from the east has not been protected through this planning due to the taet that it would not provide corridqr function in the future ~ince the lands to the east will all be develuped, and the primary functions and attributes were being protected in the main tributary valley Therefore, it is our opinion that we have demonstrated a regard for the attributes and fLUlctions for all of the natural heritage (lttrihlltes and functions on this sIte (including groundwater) through the Environmental Impact Study conducted under the direction of CLOCA and MNR With, or without the wetland deSIgnation, we have eva lllaterl the impacts, weighed the cunsequences, and rCl;;urnrneIlded an appropriate plan together with mitigation that will permit limited development on this site, and maintain a functional ecosystem on the landscape. If you have any other questions regarding this matter, pkase don't hesit<Jte to call. Y OUTS very truly, GARTNER LEE LIMITED J)d- I €kl~ Dale A. Leadbl::alc::r. ESe,B.Ed. Biologist DAL:mm TIlLt paper It .... 'rDm .......~Iad fib... (9"))7) ON: TR-47-99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: July 5, 1999 TR-4 7 -99 Res. # Report #: Subject: FILE#: By-law # RFP 99-4 BRINE CHILLER - NEWCASTLE ARENA RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-47-99 be received; 2. THAT Cimco Refrigeration, Toronto, Ontario, with a total bid in the amount of $26,950.00 (plus G.S.T.) being the most responsible bidder meeting all terms, conditions and specifications of RFP 99-4, be awarded the contract for supply and installation of a brine chiller at Newcastle Arena; and 3. THAT the funds expended be provided from the 1999 Administration Capital Budget Account #7029-00000-0501. BACKGROUND AND COMMENT A request for proposal was issued for the supply and installation of a brine chiller at the Newcastle Arena. Note, a request for proposal was used rather than a tender to allow potential bidders to quote on a unit that would best meet the needs of the Arena. Subsequently, proposals were received and tabulated as follows: BIDDER TOTAL BID AMOUNT Webco Industrial & Commercial $24,435.00 - OPTION A Refrigeration Products $32,640.00 - OPTION B Mississauga, Ontario Cimco Refrigeration $26,950.00 Toronto, Ontario ESD Industries Inc. $27,277.00 Guelph, Ontario -- REPORT NO.: TR-47-99 PAGE 2 The terms and conditions of the request for proposal stipulated that installation must be completed by July 30, 1999 , unless otherwise approved. The low bidder is unable to complete the installation for approximately 8 weeks from the date of approval to proceed and is therefore not being recommended. The second low bidder Cimco Refrigeration have confirmed that they can complete the installation within 4 weeks of the approval. The required funds will be provided for from the 1999 Administration Capital Budget Account # 7029-00000-0501 and are within the approved budget allocation of $35,000.00 as reflected on page 27 of the 1999 Capital Budget. After further review and analysis of the request for proposal by the Property Manager and Purchasing, it was mutually agreed that Cimco Refrigeration, Toronto, Ontario, be recommended for the contract to supply and install a chiller at the Newcastle Arena. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Property Manager. Respectfully submitted, Reviewed by, C r~Q_-0~ Franklin Wu, M.C.I.P.,R.P.P., Chief Administrative Officer M Marano, H.BSc., AMCT., Treasurer MM*LAB*km . ON: TR-49-99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Report #: July 5, 1999 TR-49-99 Res. # FILE#: By-law # Subject: TENDER CL99-7 - RECONSTRUCTION OF WELLINGTON STREET, CONCESSION STREET, ELGIN STREET, SILVER STREET, HIGH STREET, CHURCH STREET, DIVISION STREET AND MARTIN ROAD, BOWMANVILLE RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-49-99 be received; 2. THAT Hardco Construction Ltd., Whitby, Ontario, with a total bid in the amount of $1,770,121.01 (including G.S.T.) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL99-7, be awarded the contract for the Wellington Street, Concession Street, Elgin Street, Silver Street, High Street, Church Street, Division Street and Martin Road, Bowmanville, Ontario Reconstruction, as required by the Department of Public Works; 3. THAT the total funds required in the amount of $1,350,000.00 ($981,987.74 Municipality of Clarington portion of the tender + $71,170.15 contract design + $117,800.00 Contract Administration + $83,232.65 utilities and miscellaneous + $58,183.74 contingencies + net GST) be drawn from the various approved 1999 Capital Budget Accounts as identified on Schedule "A" attached; 4. THAT the additional funds required for the Reconstruction of Martin Road in the amount of $50,000.00 be interim financed from the Roads Contribution Reserve Fund #1110-174-X and recovered from pending land division applications; 5. THAT $15,000.00 of the remaining $20,000.00 required for Martin Road be reallocated from High Street Reconstruction account # 7205-99002-0261; 6. THAT the additional $5,000.00 for Martin Road be reallocated from the remaining funds for Wellington, Concession, Elgin and Silver Streets, account # 7205-99007- 0261 split appropriately between Development Charges and Tax Support; 7. THAT Staff be authorized to enter into negotiations with Hardco Construction Ltd., Whitby, to add to the contract Silver Street Reconstruction from King Street to Church Street; t# 4 REPORT NO.: TR- 49-99 PAGE 2 8. THAT Pending successful negotiations the addition of Silver Street be approved; 9. THAT should Council concur with recommendations #7 and #8, the Purchasing By- law 94-129, Section 5, Paragraph 5.06 be waived; 1 O. THAT the funds required in an approximate amount of $90,000.00 for the addition of Silver Street be reallocated from the $155,000.00 funds remaining from Wellington Street, Concession, Elgin and Silver Streets, account #7205-99007-0261 split appropriately between Development Charges and Tax Support; 11. THAT the attached By-law marked Schedule "C" authorizing the Mayor and Clerk to execute the agreement be approved; and 12. THAT the award be subject to the approval of the Region of Durham. BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the reconstruction of Wellington Street, Concession Street, Silver Street, High Street, Church Street, Division Street and Martin Road, Bowmanville. Tenders were advertised in the local papers, as well as the Daily Commercial News. Subsequently, tenders were received and tabulated as per Schedule "B" attached. The Municipality of Clarington's portion of the total project cost, including Project Administration, as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "A" is estimated at $1,350,000.00. Included in the total tender price of $1,770,121.00 is work to be performed on behalf of the Region, as identified in Schedule "A" for which they will be invoiced as appropriate. The original budget for this project was $1,580,000.00 as provided for in the Public Works Capital Budget, Pages 186,187, 189, 193 and 195. REPORT NO.: TR- 49-99 PAGE 3 The total required funds will be drawn from the various approved 1999 Capital Budget Public Works Accounts as identified on Schedule "A". The low bidder has previously performed satisfactorily for the Municipality Clarington. For the combined projects tendered under CL99-7, the total costs are under budget by $230,000.00. The total funds required for the Martin Road Reconstruction exceeds the approved budget allocation of $170,000.00 by $70,000.00. However, approximately $50,000.00 of this over run will be recoverable through future development agreements resulting in a net over run to the Municipality of $20,000.00. It is therefore recommended that $50,000.00 be interim financed from the Roads Contribution Reserve Fund and recovered from pending land division applications, and that $15,000.00 of the remaining $20,000.00 required be reallocated from High Street Reconstruction account # 7205- 99002-0261, and that $5,000.00 be reallocated from the remaining funds for Wellington, Concession, Elgin and Silver Street, account # 7025-79007-0261 split appropriately between Development Charges and Tax Support. As the total combined project cost for Tender CL99-7, is approximately $230,000.00 under budget, it is recommended that a portion of the surplus be used to reconstruct Silver Street from King Street to Church Street. The cost of completing the work is estimated at $90,000.00. Should Council concur with this recommendation, it is further recommended that Purchasing By-law 94-129, Section 5, paragraph 5.06 be waived and that staff be authorized to negotiate with the low bidder for the addition. It is recommended that the required funds be reallocated from the $150,000.00 funds remaining from Wellington Street, Concession, Elgin and Silver Streets, account # 7205-99007 -0261. REPORT NO.: TR- 49-99 PAGE 4 The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. After further review and analysis of the bids by Public Works, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Hardco Contracting Ltd., Whitby, Ontario be recommended for the contract for the reconstruction of Wellington Street, Concession Street, Elgin Street, Silver Street, High Street, Church Street, Division Street and Martin Road, Bowmanville. Reviewed by, d r~-.:-U~ Franklin Wu, M.C.I.P.,R.P.P., Chief Administrative Officer ~ke~~ Director of Public Works MM*LAB*km "SCHEDULE A" 513 DIVISION STREET. P.O. BOX 910. ONTARIO. CANADA K9A 4W4 totten sims hubicki associates (905)372-2121 I ~lEm JUN 2 3 June 24, 1999 Ms. Lou Ann Birkett, CPP, AMCT Purchasing Manager Corporation of the Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario.' LIC 3A6 MUNICIPALITY OF ( . PURCHASING DE Mail & Fax: Dear Ms. Birkett: Re: Contract No: CL99-7, Wellington Street, Concession Street, Silver Street, Elgin Street, Chun:h Street, Martin Road, High Street and Division Street RecoDStruction Tenders.for the above project were opened at the municipal offices on Wednesday, June 16, 1999. at 2:00 p.m. The bids received inclusive of GST are summarized as follows: ';:;:;::-:-<:'::-;"'-::-':-::::-:<:::::':<-:-:-:',-:--.-:-.':-,',';';'>:':';:'::-:<':-:-:-:-'';.:-::::::::..:: ..,-..", '....,'...........-......-................-.-...... )'rf)'l'AblilD\AtwOtJNT> _' .Hard-Co Construction Ltd., Whitby. Ontario Ron Robinson Ltd., Bowmanville. Ontario B..N. Fenton Construction, Counice, Ontario Calder Hill Construction, Thornhill. Ontario MiWel Construction'Limited; Stouffville,Ontario $1,770,121.01 $1,771,524.41 $1,940,893.81 $1,933,522.64 $2,048,160.55 * * * .: :..,~..~:~:. 1.11 ,", " . , " .. I.. '. ' . 'I \ ," ' I'" ",',' t"' ' ,~ ~', ~,. _. " -.... . . . , , " . *_ ~_.. iqdicat~ - C9rr~te(ftender amount" . ....:. :... :./", '.., ,....... ....-; '.:'. " ....... '. . l: : ." . ..,. ~ The low-bidder's.submittedtender:hasbeen reviewed and is in order. Hardr-CoConstruction,Limited reconstructed Church Street for the Municipality of Clarington in 1996 and Middle.Road in 1998. They performedto-an.aceeptablestandant In 1998, they completed a number of contracts for the City of Oshawa, Region of Durham and private developers. All projects were similar in nature to the subject contracfand'references- Contacted indicated that theirperforinance was gooo. We;-thetefoie~ "recommend acceptance .of the low.bid on this,contract. As you are aware; this' contract -is composed of a number of smaller projects. A cost apportionment is attached. which provides an estimate of the overall cost for each specific project. All projects are within budget except for MartuiRoad~ -inclUSion' of work to service future development aridwatermain lowerin costs have resulted il:1an;est~ted $?0,:90Q~00 <?verrun for the Martin..!~oa~ proj~t._'._A'pprQ.~~tely $50,000.00 of this overrun will be recoverable through future development agreements resulting in a net overrun to the Municipality of $20,000.00. . . -. ..,'. . ..... . -'., ........ .... ...- ..<:.;- . ENGINEERS ARCHITECTS AND PLANNERS "SCHEDULE A" ,C,orporation of the Municipality of Clarington June 24, 1999 When considering all project budgets (including the Martin Road overrun), the Municipality is approximately $230,000.00 under budget. A portion of this surplus could be used to reconstruct Silver Street from King Street to Church Street. The cost of completing this work is estimated at $90,000. Should Council agree with this recommendation, staff could negotiate with Hard-Co to include the work under this contract. Reconstruction of this section of Silver Street would complete the rehabilitation of infrastructure in the downtown core. Deposit cheques may be returned to all contractors except the low and second low bidders. Should you require any further infonnation, please contact the undersigned. Yours truly, totten sims hubicki associates '~~r(/~ William McCrae, P.Eng. Design/Construction Engineer WMc/jg 1768212I1I1C pc: S.A. Vokes, P.Eng. A.S. Cannella, CET K. Rand .". ~... . .. . totten sims hubicki associ< Page 1 Municipality of ClaringtonlReglon of Durham Improvements to Various Bowmanvllle Streets Summary of Estimated Project Costs for Clarington Work .SCHEDULE A" llh.1un-99 T.S.H. Project: 12-10863 eornn-.ts GeneralIt8ms Prorated On 0Mei0n SlrtIlIt $51,510.49 $3.876.07 High StrtIlIt $158. 745.43j low Bid Estimated $,4,"4.,81 7205-99002-<<261 7205-99008-0261 12-10766 12-10844 $19,000.001 $6,200.00 MlIrtin Road $165,118.98 $10,464.201 7205-99001-261 12-10812 $19,800.00 Cost AppanioI_,t Based on the low Bid from H8fd.Co ConstJuctian LinieIId Contract CL99-7 ~W~ Concession Total Amount EIQin & SWw Slreels ' ctuch SInIlIt $981,987.74 $527,860.961- S78.751.88 $71.170.15, $38,914.42 $3.801.28 ~100J.<l261 12-10856 $9.500.00 7205-99007 -D261 12-10800 $63,300.00 $117,800.00 Description Construdion Costs (exc/. G.S.T.) Preliminary Design, Detailed Design, Public Information Centre & Tendering (to June 19, 1999) Claringtoo Account Number TSH Project Number for Design Estimated Construction Administration (TSH Project Number 12-10863) Other Project Charges or Credits Estimated $367.50 $315.00, $262.50 $273.00, $207.50 Estimated Estimated Estimated Estimated Estimated $8,615.10 $10,000.00 $3.620.001 " $1,542.50 $1.558.00 $1.558.50 $300001 $10,000.00 $33,631.90 $11,442.00 $49,539.15 $49,906.65 $5,161.99 $116,655.20, $3,344.80 $120,000.00 $150,000.00 $30,000.00 $8,930.10 $8,186.601 $208,976.31 $6,023.691 $215,000.001 1 $230,000.001 $15,000.001 -$50,000.00 -$35.844.50. $5,675.161 $165;213,84 $4,786.16, $170,000.001 $150,000.001 -$20,000.001 S207.50 $4.971.52 $97.23218 $2767.82 $100.000.00 $150.000.00 $50,000.00 $60,032.90 $34,188.47 $724,296.75 $20,703.25 $745,000.00 $900,000.00 $155,000.00 $2,695.00 $1,831.001 $1,558.501 $300.001 $10,000.001 $52.247.001 $15,062.001 $49,539.15, -$50,000.001 $83,232.651 $58,183.74 Soils Report legal Survey Tree Inventory Update Utility locates BeU Relocation Gas Relocation Hydro Relocation Work Under Other Contracts Recoverable Through Development AgIMm8l1t $1,312,374.28 $37,625. n; $1,350,000.001 $1,580,000.001 $230,000.00: Sub- T olal Olher Charges or Credits Contingencies (excl. G.S.T.) Sib- T atal Project Costs Net G.~,T.(3"') TalaI Estimated Project Costs Budget SurplusIOwrrun See page 2 for a breakdown of overau cons1ruction costs Page 2 Municipality of ClaringtonlRegion of Durham Improvements to Various Bowmanville Streets Summary of low Bid Construction Costs .SCHEDULE A. 18-.1un-99 T.S.H. Project: 12-10863 Description Total Amount Clarington Region of Durham Comments Roads & Slonn Sanitary Sewer Water Sewers Part 'A' Wellington, Concession, Elgin & Silver Streets $932,299.70 $516,353.00 $195,811.30 $220,135.40 Part '8' Church Street $29:;.722.70 $77,035.00 $98,953.20 $117,724.50 Part 'C' Martin Road $182,15920 $161,515.20 $13,224.00 $7,416.00 Pari '0' High Stree: $159,683.60 $155,2~.60 $4,399.00 Part 'Eo Division Street $50,387.50 $50,357.50 Oart 'F' Generalllems $36,066.00 S21,408.44 $6,864.36 $7,793.20 Prorated Based On low Bid Construction Costs Sub-Total Construclion $1,654,316.70 S981 ,957.74 S314,862.86 $357,466.10 GST (7% ofTotal) $115,802.31 568,731:.14 $22.040.40 $25.022.77 Total Construction $1,770,121.01 $1,050,726.68 $336.903.26 $382.490.87 Cost Apportionment Based on the low Bili from Hard-Co Construction limited SCHEDULE "f BID SUMMARY WELLINGTON STREET, CONCESSION STREET, SILVER STREET, ELGIN STREET, CHURCH STREET, MARTIN ROAD, HIGH STREET AND DIVISION STREET, BOWMANVILLE RECONSTRUCTION TENDER CL99-7 Bidder Total Bid Amount Hardco Construction $1,770,056.81* Whitby, Ontario Ron Robinson Limited $1,771,567.25* Oshawa, Ontario B.N. Fenton Construction $1,940,893.81 Courtice, Ontario Calder Hill Construction $1,933,522.64* Thornhill, Ontario Miwel Construction Limited $2,048,160.55* Stouffville, Otnario * Bid amended - Extension Error "SCHEDULE C" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW 99- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Hardco Construction Ltd., Whitby , Ontario, for Reconstruction of Wellington Street, Concession Street, Elgin Street, Silver Street, High Street, Church Street, Division Street and Martin Road, Bowmanville. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOllOWS: 1, THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Hardco Construction Ltd., and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,1999. By-law read a third time and finally passed this day of ,1999. Mayor Clerk JUN-28-99 MON 03:27 PM NUN OF CLAR-HAMPTON P, W, MUNICIPALITY OF CLARINGTON PUBLIC WORKS DEPARTMENT FAX MESSAGE ATTENTION: ..xf;t;L/J" II COMPANY: ADDRESS: ---- CiTY & PROVINCE POSTAL CODE: TELEPHONE: FAX: .f2-E-Jc~ C;:)- ucnn I nr. FAX NO. 1 905 263 4433 P, 0 . .-.', .... .~ ..-~~""""'" 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L 1 C 3AG TELEPHONE: 905-263-2291 t--AX: ~05-263-4433 DATE: 9~'" ...~/~ TIME: '. NO. OF PAGEs: ;J..... (Including c'ovcr page ... A REPLY IS REQUESTED: YES: SEND REPLY BY: FAX TELEPHONE A.S.A.P. URGENT NO RUSH ;l 11 '.1 SENT BY: I .\ 'I' i . ~LJI. .'1 . .. '.. ...~ . .... NO: ~ fd~~ -- "'~.~-' . - . - I JUN-28-99 !'ION 03:28 PH Memo ,0 MUM OF CLAR-HAHP1'DN P. W. 1 905 283 4433 P'.' 9; , ~ o~~- C"", '. 6r"v-, I~' FAX HO. co StWJ ~-"o ". . - .---... -....-......- .--~,.. ..' I...... lO'ol , . ,...}.. ... . .. ..0 .\ " . ... .-. . ., .. .... .---.-.. ,--- -..- "_.t _. . , (. . ..,. ... ....'1 1I1~1 C .. ,......:'\ " ;"':"": ~ .".. ~ -.lwi',; IJ :.ltJ;" ::":t. to .~.' . ., . ...1 r I . ......,. .'Asr:..1>P_. __._____.~.~-v~... ._...., _,. I r':' " ",j .:~ . :'", ':. . ' . ' .., ';:. ,'.. ' I"-'~ ,....... ,..~ ".',' :- ...... --------,.,__ ~'..., \I~r i _ ..'., -......._..L. .~..- 40 Temperance Street Bowmanvillet Ontario L1 C 3A6 (lOG) i23--337~ To: Fl'Gm~ cc: Date: R.. David Cmme, Director of Planning Frederick J, HONath, R.O.M.R., R.R.F.A., Property Manager and Hprllth If. ~2foty OffiooP Steve Vokes, Director of Public Works ~ June 14.1999 SURPLUSPROPERnFS We are Mvipwing ex/sting Municipal ProtJt#,li~s to detem'llne if any are to be considered surplus. We will be advertising the current list of SUrglUR nmperti81 previously apJ,I'UVtiU by Council shortly. Two properties that have raised Interest are: 1. Part Lot 25, ConcessIon 6 (Darlington) 2, Haydon ~ Lots 61--63 - Roll Number 3081817010150104 20 Would you ~ ....e com~h/ . . ~/~~ 1/;:A / .' J;b ~ / o~l~ ~rl · Page 1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Memorandum To: MAYOR DIANE HAMRE AND MEMBERS OF COUNCIL From: PATTI L. BARRIE, A.M.C.T., MUNICIPAL CLERK Date: Subject: JUNE 3D, 1999 GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING Roy Forrester is appearing as a delegation at the July 5, 1999 GP&A meeting. Attached is a copy of his presentation. He has been working closely with Public Works in this endeavour and it is recommended that the following resolution be passed following the delegation: "THAT the delegation of Roy Forrester regarding the use of certain designated unopened road allowances be acknowledged and referred to the Director of Public Works to be considered in the preparation of a future report regarding the establishment of the trail in the Municipality of Clarington; and y Forrester be advised of Council's decision." .1 Patti L. Barrie, A.M.C.T. Municipal Clerk cc: F. Wu, Chief Administrative Officer Department Heads June 28,1999 Mayor Diane Hamre and Members of Council JUN 30 9 01 AM '99 On February 22nd. 1999. Clarington council gave approval, in principal. for the use of certain designated unopened road allowances within this municipality for use in develop- ing a route for the Clarington Chapter of the Oak Ridges Trail. Along with this approval. in principal. council set out a number of requirements and conditions to be met by the Association prior to final approval for use of the specified unopened road allowances. The above mentioned conditions to be undertaken have been completed including: - Notification of all abutting property owners to the proposed trail. over 130 in num- ber. followed by an Open House for the abutting property owners. Comments from this circulation and Open House are in the hands of Public Works. - Proof of liability insurance in the amount of $2,000,000 along with the signing of a Release. Waiver and Indemnity document. - Provide a map showing signage and markings for Public Works purposes. - Obtain approval from the Municipality of Manvers and such has also been received from the Township of Scugog. - Attachment No.2 to the approval in principal has been signed and provided to Public Works. At this point I can say the thought of planning, developing and operating the trail across the whole of the municipality within a few months was somewhat overly optimistic. As a result I am asking today that the Municipality of Clarington give final approval of a portion of the planned trail which would allow us to bring this section into use while planning out the remaining eastern sector. mainly through the Ganaraska Forest. The sector we wish to now open. upon your approval. would commence at the northern extension of Avery Road. between lots 12 and 13. Darlington, at the boundary with Scugog Township and travel south to Concession 10. Here it would be directed easterly to the Darlington/Manvers Townline. The trail would travel east and south in Manvers where it would again enter Clarington on the unopened road allowance between lots 24 and 25. Clarke Township, at Regional Road 20. Then south crossing Concession Road 10 to Beaucage Road where it turns easterly and then southerly to the tunnel under Highway 115. From this point the trail travels along the eastern side of Highway 115 northerly to Wilcox Road where it travels to a point between lots 20 and 21. Clarke Township. This leaves out the sector through the Ganaraska Forest where the proposed trail is still under consideration. We will seek approval of this section latter in the year so the trail can be completed across the whole of the Municipality possibly sometime in early 2000. Of interest is the fact that we are in the process of setting up an agreement with CLOCA whereby we can offer a looped trail in the northem portion of the Long Sault Consexvation Area. This route has been tagged and now awaiting a formal agreement before further action. The same is true with TRT Sand and Gravel where we await a for- mal agreement. This proposed TRT trail would pass through Half Lot 20 in Manvers that provides an interesting linkage between Sandy Hook Road. Manvers. with the Unopened Road Allowance between Lots 24 and 25. Clarke. at Regional Road 20. The discussions with TRT have been most positive. Page 2 I would like to mention that the Unopened Road Allowance between Lots 24 and 25. between Concession Road 10 and Regional Road 20 is one of two possible areas in which to establish a Bluebird trail. I would also like to point out that a local Scout group wish to be involved in helping marking the trail and as well the Durham Outdoor Club has offered their assistance where help is needed. Certainly we are delighted by these offers and will bring them on board. Through the mailed notifications to abutting property owners to the section of trail we now seek final approval we did receive comment sheets from three property owners. One has a concern for possible trespassing onto Lot 9, Concession 9 in Darlington while the other two strongly object to the use of the allowance between lots 24 and 25 from Beaucage Road to Concession 10 road. Mainly their concern is that with the establish- ment of a hiking trail motorized use will follow. Also there is a concern of who will pay for a survey, fencing and clean-ups and there appears some confusion as to the location of the road allowance. The above mentioned Unopened Road Allowance has been in use for many years and can be traced from Beaucage Road to Concession Road 10. Abutting owners have their own signage along the trail and the trail is quiet worn in places and well used to-day. I do have photographs of these obsexvations which will be given to your Public Works. We have met with the above parties but have been unable to resolve of their concerns. It has been suggested that we route the trail easterly along the side of Concession Road 10, then southerly along Highway 35 to the eastern extension of Beaucage Road rather than using the allowance between lots 24 and 25. The use of this proposal places the trail along a narrow surface section of Concession 10 with poor sight lines and as well in front of more residential homes than use of the Unopened Road allowance. There would be a great loss in aesthetic and outdoor experience as well as safety in following this sugges- tion. The allowance is indeed public property and already being used by the public. Our use falls in line with present use. All comment sheets have been med with your Public Works department. I must say I have enjoyed working with your department on this project and that the pro- cedure that has been established here in Clarington is now being used in other munici- palities. I look forward to a favourable reply to our request of approval so that we can enter the fall term with enthusiaism to get this portion of the trail in operation. Thank you for your time. Y~:urs ~y: . ---A--- ,. /\~---F~~l- iRoy F6rrester Chair Clarington Chapter of the Oak Ridges Trail cc: Lee Parker Wayne Kennedy TRT and CLOCA .. - .. ... .. .. Consolidated Financial Report and Auditors' Reports to the Members of Council, Inhabitants and Ratepayers - ... CORPORATION OF THE MUNICIPALITY OF CLARINGTON December 31, 1998 - .. .. .. ... - .. .. .. .. ... - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON INDEX - DECEMBER 31. 1998 - CODE FINANCIAL STATEMENTS NUMBER - CONSOLIDATED FINANCIAL STATEMENTS Auditors' Report t Consolidated Statement of Operations 2 - Consolidated Balance Sheet 3 Notes to the Consolidated Financial Statements 4 Consolidated Statement of Current Operations 5 - Trust Funds Auditors' Report 6 Statement of Continuity 6- t - Balance Sheet 6-2 Notes to the Trust Funds Financial Statements 6-3 LOCAL BOARDS - Public Library Board Auditor's Report A - Consolidated Statement of Operations A- t Consolidated Balance Sheet A-2 Consolidated Statement of Changes in Financial Position A-3 - Notes to the Consolidated Financial Statements A-4 Analysis of Current Operations A-S - Board of Management for the Bowmanville Central Business District Improvement Area Auditors' Report B Statement of Operations B-1 - Balance Sheet and Note to the Financial Statements B-2 Board of Management for the Newcastle Central - Business District Improvement Area Auditors' Report C Statement of Operations and Balance Sheet C-l - Notes to the Financial Statements C-2 Board of Management for the Orono Central Business District Improvement Area - Auditors' Report D Statement of Operations and Balance Sheet 0-1 Notes to the Financial Statements 0-2 - - - - 1. - Deloitte & Touche o - Deloitte & Touche LLP 5140 Yonge Street Suite 1700 Toronto, Ontario M2N 6L7 Telephone: (416) 229-2100 Facsimile: (416) 229-2524 - - Auditors' Report - - To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Municipality of Clarington - - We have audited the consolidated balance sheet of the Corporation of the Municipality of Clarington as at December 31, 1998 and the consolidated statement of operations for the year then ended. These financial statements are the responsibility of the Municipality's management. Our responsibility is to express an opinion on these consolidated financial statements based on our audit. - We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. - - In our opinion, these consolidated financial statements present fairly, in all material respects, the financial position of the Municipality as at December 31, 1998 and the results of its operations for the year then ended in accordance with accounting principles disclosed in Note 1 to the consolidated financial statements. - - tJ~ ~/~ L LP - Chartered Accountants - Toronto, Ontario June 25, 1999 - - Deloitte Touche Tohmatsu - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 2 CONSOLIDATED STATEMENT OF OPERATIONS .. YEAR ENDED DECEMBER 31. 1998 ACTUAL 1998 ACTUAL 1997 SOURCES OF FINANCING - Taxation and user charges Residential, multi-residential and farm taxation $ 50,994,384 $ 50,284,390 Commercial and industrial taxation 14,387,156 11,518,814 Taxation from other governments 3,145,530 2,420,217 User charges 4,286,284 4,367,242 - Deduct - amounts received or receivable for Region and school boards (50,394,580) (48,947,201) Grants - Government of Canada 44,739 198,253 Province of Ontario 261,202 1,619,568 Other - Contributions from developers 3,287,353 3,594,249 Investment income 2,588,793 2,778,435 Sale of land and equipment 32,277 155,293 Penalty and interest on taxes 955,238 1,202,095 - Fines 10,979 4,265 Recreational land - cash-in-lIeu 209,466 266,863 Donations and contributions from others 1,550,859 2,261,139 - MUNICIPAL FUND BALANCES, BEGINNING OF YEAR (Note 8) To be used to offset taxation or user charges 4,512,230 4,462,214 Unexpended capital financing 223,681 1,099,616 - TOTAL FINANCING AVAILABLE DURING THE YEAR $ 36,095,591 $ 37,285,452 APPLIED TO - Current Operations (Notes 5, 6, 10 and 12) General Government $ 3,864,708 $ 3,813,529 Protection to persons and property 3,244,640 3,167,552 Transportation services 4,798,945 5,162,089 Environmental services 893,009 843,027 - Health services 81,996 93,064 Recreational and cultural services 5,643,011 5,012,982 Planning and Development 1,653,119 1 ,595,218 20,179,428 19,687,461 - Capital General Government 487,689 1,029,560 Protection to persons and property 684,702 160,798 Transportation services 3,814,830 4,500,461 - Environmental services 13,430 397,548 Recreational and cultural services 6,414,690 4,955,126 Planning and Development 38,091 56,284 11,453,432 11,099,777 - NET APPROPRIATIONS (FROM) TO RESERVES AND RESERVE FUNDS (28,378) 1,6]2,999 DEVELOPMENT CHARGES TRANSFERRED TO 83,435 149,304 HYDRO COMMISSION (Note 13) .. MUNICIPAL FUND BALANCES, END OF YEAR (Note 8) To be used to offset taxation or user charges 4,274,016 4,512,230 Unexpended capital financing 133,658 223,681 - TOTAL APPLICATIONS DURING THE YEAR $ 36,095,591 $ 37,285,452 - The accompanying notes are an Integral part of this financial statement. - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 3 - CONSOLIDATED BALANCE SHEET DECEMBER] 1. 1998 ACTUAL 1998 ACTUAL 1997 - AillIS UNRESTRICTED - Cash $ 8,957,128 $ 9,749,752 Taxes receivable 10,382,567 7,679,370 User charges receivable 276,932 168,344 Accounts receivable 1,318,016 838,894 Other current assets 420,903 444,923 - 21,355,546 18,881,283 RESTRICTED Cash 10,643,859 16,249,069 - Investments (Note 4) 18,177,709 14,652,958 Accounts receivable 3,546,296 3,187,697 Long T enn receivables 300,000 600,000 32,667,864 34,689,724 - CAPITAL OUTLAY FINANCED BY LONG-TERM LIABILITIES AND TO BE RECOVERED IN FUTURE YEARS (Note 1 (b)) 3,735,067 4,319,900 $ 57,758,477 $ 57,890,907 - LIABILITIES CURRENT LIABILITIES - Accounts payable and accrued liabilities $ 5,088,325 $ 3,422,148 Other current liabilities 1,773,920 2,631,079 6,862,245 6,053,227 - NET LONG-TERM LIABILITIES (Note 7) 3,735,067 4,319,900 CONTINGENCIES (Note 11) FUND BALANCES, END OF YEAR - To be used to offset taxation or user charges (Note 8) 4,274,016 4,512,230 Unexpended Capital Financing (Note 8) 133,658 223,681 - Reserves (Note 9) 10,085,628 8,092,145 Reserve Funds (Note 9) 32,667,863 34,689,724 $ 57,758,477 $ 57,890,907 - The accompanying notes are an Integral part of this financial statement. - .. - - - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 4 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS - DECEMBER 31. 199B 1. ACCOUNTING POLICIES - The consolidated financial statements of the Corporation are the representation of management prepared in accordance with accounting policies prescribed for Ontario municipalities by the Ministry of Municipal Affairs and Housing. Since precise determination of many assets and liabilities is dependent upon future events, the preparation of periodic financial statements necessarily involves the use of estimates and approximations. These have been made using careful judgements. - (a) Basis of Consolidation (i) These consolidated financial statements refiect the assets, liabilities, sources of financing and expenditures of the revenue fund, capital fund, reserve funds and reserves and Include the activities of ali committees of Council and the foliowlng local boards, which are under the control of Councli: - - C1aringten Public Library Board Clarke Museum and Archives Bowmanvllle Museum Board Board of Management for the Bowmanvllle Central Business District Improvement Area Board of Management for the Newcastie Central Business District Improvement Area Board of Management for the Orono Central Business District Improvement Area Orono Arena and Community Centre Board Newcastie Arena Board LACAC Newcastie Community Hali Board Solina Hali Board Tyrone Community Hali Board - - - AIi Interfund assets and liabilities and sources of financing and expenditures have been eliminated with the exception of loans or advances between the reserve funds and any other fund of the municipality and the resulting Interest Income and expenditures. (ii) Non-Consolidated Entity - These consolidated financial statements do not Include the assets, liabilities, sources of financing and expenditures of the Claringten Hydro Electric Commission. - (iii) Accounting for Region and School Board Transactions - The taxation and other revenues, expenditures, assets and liabilities with respect to the operations of the school boards and the Region of Durham are not refiected in the "Municipal Fund Balances" of these financial statements. (Iv) Accounting for Phase-In/Capping Provisions - Increases/decreases In property taxes levied as a result of the application of phase'in/capping legislation Is not refiected In the consolidated statement of operations but Is reponed on the Consolidated Balance Sheet. (v) Trust funds and their related operations administered by the municipality are not consolidated, but are reponed separately on the "Trust Funds Statement of Continuity and Balance Sheet" . - (b) Basis of Accountin2 - (I) Sources of financing and expenditures are reponed on the accrual basis of accounting with the exception of principal charges on long.tenn liabilities which are charged against operations in the periods in which they are paid. - - - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 4.1 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS - DECEMBER 31. 1998 I. ACCOUNTING POLICIES (conlinued) - (b) Basis of Accountln" (continued) (Ii) The accrual basis of accounting recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods - or services and the creation of a legal obligation to pay. (Iii) Fixed Assets The historical cost and accumulated depreciation for fixed - assets are not recorded for municipal purposes. Fixed assets are reported as an expenditure on the "Consolidated Statement of Operations" in the year of acquisition. - (Iv) Capital Outlay Financed by Long T enn Liabilities to be Recovered in Future Years "Capital outiay financed by long tenn liabilities to be recovered In future years," which represents the outstanding principal portion of - unmatured long- term liabilities for municipal expenditures or capital funds transferred to other organizations, is reported on the "Consolidated Balance Sheet". 2. IMPACT OF PHASE.IN/CAPPING PROVISIONS - As a result of the Implementation of market value assessment certain taxpayers In the Municipality have experienced significant changes from the prior year (both increases and decreases) in their property taxes. The Province of Ontario has enacted legislation which provides phase-in periods for residential properties and capping provisions for - commercial and industrial properties (BIIi 79) to lesson the immediate impact of these assessments related to property tax changes on municipalities in the Region. The result of the application of the legislative phase-In provisions was a net increase in - residential property tax of approximately $ J 57,800. These financial statements do not reflect the effects of provisions on commercial and industrial properties as they were not known as of the report date. - 3. TRUST FUNDS Trust funds administered by the municipality amounting to $ 413,466 (J 997 - $406,500) have not been included In the 'Consolldated Balance Sheet" nor have their operations been Included In the "Consolidated Statement of Operations". - 4. INVESTMENTS - The total for Invesonents by the Reserve Funds of $ 18,177,708 (1997 - $14,652,958) reported on the Consolidated Balance Sheet at cost have a market value including Interest of $20,729,95B (1997 - $16,879, 144)at the end of the year. It is the Municipality's Intention to hold these Invesonents until maturity. 5. PENSION AGREEMENTS - The municipality makes contributions to the Ontario Municipal Employees' Retirement Fund (OMERS), which Is a multi-employer plan, on behalf of J 81 members (1997- 187 members) of Its staff. The plan Is a defined beneflt plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. - In June 1998, OMERS announced a contribution holiday as part of a multi-phase surplus management initiative. For a 12-month period commencing August 1998, the Municipality is not required to make contributions to the plan on behalf of its staff. - The amount contributed to OMERS for 1998 was $ 178,790 (1997 - $447,479) for current service and Is Inciuded as an expenditure on the "Consolidated Statement of Operations". - - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 4-2 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS - DECEMBER]1. 1998 6. LIABILITY FOR VESTED SICK LEAVE BENEFITS - During the 1993 fiscal year, the municipality negotiated an agreement with all employees (except firefighters) to temlinate the sick leave benefit plan which had been in effect for many years. The municipality agreed to pay to those employees covered by the plan and who had at least five years service with the Corporation a cash equivalent of 50% of sick leave days accumulated to July I, 1993 to a maximum of 120 days of salary. Remuneration for the buying out of sick days Identified will be available to the employee at any time up to the time that the employee either leaves the Corporation or retires, at the rate of remuneration in effect at July 31,1993. - - The liability for remaining outstanding accumulated days, to the extent that they have vested and could be taken In cash by an employee on terminating, amounted to $ 220,117 (1997 - $224,942) at the end of the year. A reserve has been established to provide for this past service liability and Is reported on the "Consolidated Balance Sheet". The balance at the end of the year Is $ 247,239 (1997 - $165,547). An amount of $ 125,000 (1997 - $25,000) has been provided In the current year for this past service liability and Is reported on the 'Consolldated Balance Sheet", Included In reserves. An amount of $ 43,309 (1997 - $24,877) was transferred from the reserve to assist in financing payments made during the current year and Is reported on the "Consolidated Statement of Operations" and Is Included In "Nel appropriations to reserves and reserve funds". - - - The anticipated payments over the next five years to employees who are eligible to retire are: 1.tti 1000 2001 ZOOZ 1003 Ilu.1I llQ.lli aID llUQ2. 7. NET LONG-TERM LIABILITIES (a) The balance of net liabilities reported on the "Consolidated Balance Sheet" Is made up of the following: 1998 1997 T otallong-term liabilities Incurred by the municipality outstanding at the end of the year amount to 66,667 $ 160,000 In addition, the municipality has assumed responsibility for payment of principal and Interest charges on certain long-term liabilities Issued by other municipalities. At the end of the year, the outstanding principal amount of this liability Is 4,710,920 5,351,660 Of the long-term liabilities shown above, the responsibility for payment of principal and Interest charges has been assumed by the Clarington Hydro Electric Commission. At the end of the year, the outstanding principal amount of this liability Is (1,024,000) ( 1,1 50,000) Of the long-term liabilities shown above, the responsibility for payment of principal and interest charges for tile drainage loans has been assumed by Individuals. At the end of the year, the outstanding principal amount of this liability is (18,520) (41,760) Net long-term liabilities, end of year 3,735,067 $ 4,319,900 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 4-3 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31. 1998 7. NET LONG-TERM LIABILITIES (continued) (b) Of the net long-tenn liabilities reported In (a) of this note, $3,357,567 In principal payments are payable from 1999 to 2003; $377,500 from 2004 to 2006; and $nil thereafter and are summarized as follows: 1999 2004 to to 2003 2006 From General Municipal Revenues $ 3,290,900 $ 377,500 From Benefitting Landowners 66,667 $ 3,357,567 $ 377,500 (c) The long tenn liabilities in (a) Issued In the name of the municipality have received approval of the Ontario Municipal Board for those approved on or before December 31, 1992. Those approved on or after January 1, 1993 have been approved by by-law. The annual principal and interest payments required to service these liabilities are within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and Housing. (d) The municipality Is contingently liable for long tenn liabilities with respect to tile drainage loans, and for those for which the responsibility for the payment of principal and Interest has been assumed by the Clarington Hydro Electric Commission. The total amount outstanding as at December 31, 1998 Is $ 1,042,520 (1997 - $1,191,760) and Is not recorded on the "Consolidated Balance Sheet". (e) Included In "Net long-tenn liabilities" on the "Consolidated Balance Sheet" Is a loan 01 $46,667 (1997 - $ 70,000) payable to the Ministry of Municipal Affairs and Housing, and a loan of $ 20,000 (1997 - $30,000) payable to Ontario Hydro under the Ontario Housing Action Program. These loans which relate to the Courtlce Stonn Water Facilities Project, are Interest free and repayable over fifteen years. Payments commenced In 1986. The funds to repay these loans are to be provided from a Prescribed Plan Annuity held by the Municipality, Issued by the developers, pursuant to a development agreement. 8. MUNICIPAL FUND BALANCES AT THE END OF THE YEAR (a) The balances on the "Consolidated Statement of Operations" of municipal equity 01 $4,407,674 (1997 - $4,735,911) at the end of the year Is comprised 01 the following: 1998 1997 - for general reduction of taxation $ 3,997,240 $ 4,304,822 - for general reduction of user charges 276,776 222,272 - to be (applied to) benefitting landowners related to special charges and special areas (14,864) 4,274,016 4,512,230 - funds available for the acquisition of fixed assets 133,658 223,681 4,407,674 $ 4,735,911 (b) Approval of the Ontario Municipal Board has been obtained for those pending Issues of long-tenn liabilities and commlanents to be financed by revenues beyond the tenn of Council and approved on or before December 31, 1992. Those approved on or after January I, 1993 have been approved by by-law. The principal and Interest payments required to service these pending Issues and commlanents are within the debt repayment limit prescribed by the Ministry of Municipal Affairs and Housing. - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS - DECEMBER J 1. 1998 8. MUNICIPAL FUND BALANCES AT THE END OF THE YEAR (continued) (c) The balance available for the general reduction of taxation for the fiscal year ending December 31, 1998 has been reduced by an amount of $1, 100,000 (1997 - $1,342,196) transferred to the Reserves and Reserve Funds as authorized by the following Report: - Amount of Transfer - Report TR-J5-99, dated June 21, 1999 - Computer Equipment - Finance Reserve Public Works Equipment Animal Control Equipment Animal Control Building Community Services Program Building Maintenance Professional Fees Fire Primary Response R/F Sick Credit Reserve Municipal Acquistion Reserve 250,000 250,000 25,000 25,000 50,000 100,000 100,000 100,000 100,000 100,000 $ 1,100,000 - - - Had this reduction not been made, the balance available for the general reduction of taxation would have shown a surplus of $5,097,240 (1997 - $5,647,018). - - - - - - - - - - 4-4 - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 4-5 HOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS - DECEMBER 31. 1998 9. RESERVES AND RESERVE FUNDS The total balances of reserves and reserve funds of $10,085,628 (1997 - $8,092,145) and - $32,667,863 (1997. $34,689,724), respectively, are made up of the following: 1998 1997 Reserves set aside for specific purpose by - Council for Working capital $ 1',060,920 $ 963,226 Tax write off 869,795 652,395 Sick leave 247,239 165,547 Other cultural 36,052 31,562 - Acquisition of fixed assets 7,067,824 5,653,343 Building maintenance and construction 444,785 387,729 Legal/ consulting Issues 168,541 98,507 Community Services development 10,000 10,000 - Election expenses 35,000 5,000 Firefighters co-training/Junior firefighters 35,007 38,422 Ontario Hydro Street Smart 19,920 21.,930 Waterfront Trail 60,623 62,317 Burketon Park Improvements 2,167 2,167 - Samuel Wilmot Nature Area 5,755 Ontario 2000 Summer Games 22,000 10,085,628 $ 8,092,145 - Reserve Funds set aside for specific purposes by Council for Courtlce O.H.A.P. 2,219 $ 1,347 Recreation programs and facilities 1,447,629 4,681,850 - Debenture repayment 1,085,451 1,074,582 Industrial development 228,819 138,921 Other cultural 78,681 81,268 Acquisition of fixed assets 1,122,782 838,160 Newcastle Waterfront study 41,447 47,376 - RRC Site Development 494,190 466,918 Municipal Capital Works 4,139,021 2,982,082 Parks Maintenance 974,144 730,755 Other Capital. Unspecified 3,517,484 4,192,122 - 13,131,867 15,235,381 Reserve Funds set aside for speclflc purposes by legislation, regulation or agreements Park purposes 2,652,227 1,866,789 - Lot levies and road contributions 6,620,543 6,276,854 Parking facilities 621,861 538,356 Development charges 680,838 2,893,750 Fire primary response 4,925,087 3,931,740 - Westslde Bridge/Bowmanvllle Marsh 105,841 100,000 Clarington/Region Station A Funds 3,628,780 3,572,660 Bowmanvllle B.I.A. 300,819 274,194 19,535,996 19,454,343 - 32,667,863 $ 34,689,724 - - - - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31. 1998 - 10. CHARGES FOR NET LONG-TERM LIABILITIES T oLlI charges for the year for net long-term liabilities which are reported on the "Consolidated SLltement of Operations" are as follows: - 1998 Principal payments Interest $ 551,500 381,000 932,500 - $ - The charges for long-term lIabllldes assumed by the non-consolldated enddes or by Individuals In the Case of die drainage loans are not reflected In these statements. 11. CONTINGENCIES - A delay claim which has been submitted to the Municipality by a contractor relating to the reconstruction of the Municipal Centre has been settled. The Municipality has commenced legal proceedings against an architectural firm for damages resuldng from deficient work related to this settlement. Should any gain occur as a result of the above legal action the Municipality will account for the gain In the year settlement Is reached. - The Municipality has also been named as a defendant In certain legal acdons In which damages have been sought. The outcome of these acdons Is not determinable as at December 31, 1998 and accordingly, no provision has been made In these financial sL1lements for any liability which may result. - 12. BUDGET FIGURES - Budgets established for CapiLli funds, reserves and reserve funds are based on a proJect- oriented basis, the costs of which may be carried out over one or more years. As such, they are not directly comparable with current year actual amounts and budgets have, therefore, not been reflected on the "Consolidated Statement of Operadons". 13. HYDRO DEVELOPMENT CHARGES - Pursantto Develoment Charges By-law Number 92- I 05, the Municipality collects Develoment Charges on behalf of the C1arlngten Hydro Commission which are to be used to finance future growth-related CapiLli expenditures. These funds are maintained In a Reserve Fund by the Municipality until required to fund the above-noted expenditures. The Municipality collected Development Charges, In the amount of $ 79,032, on behalf of the C1arlngten Hydro Commission and remitted $83,435 to the C1arlngten Hydro Commission to finance growth-related expenditures. The balance In the related Reserve Fund at December 31,1998 was $ 0 (1997 - $4,403) and Is reported on the Consolidated Balance Sheet". - - 14. PUBLIC SECTOR SALARY DISCLOSURE ACT, 1996 - The Municipality of Clarlngten Is an employer subject to the Public Sector Salary Disclosure Act, 1996. In 1998, no employees were paid a salary, as defined In the Public Salary Disclosure Act, 1996, of $100,000 or more by the Corporation of the Municipality of Clarlngton. 15. COMPARATIVE FIGURES - Certain of the prior year's figures have been reclassified to the basis of presentation adopted In the current year. - - - - 4-6 1997 $ 528,100 435,842 963,942 - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS - DECEMBER 31. 1998 16. DEREGULATION IN THE UTILITIES INDUSTRY - Recent changes to legislation In Ont.1rio, as outlined below, have charged local government councils with determining the future of the distribution and sale of electric power in their community to the extent that the business is currently being operated by a municipal electric utility. - Bill 35 ( the Energy Competition Act, 1998) received Royal Assent on October 30, 199B. Bill 35 est.1bllshes two primary Acts, the Electricity Act 199B and the Ont.1r1o Energy Board Act 1998. These Acts restructure the electrical Industry in Ontario, providing for a gradual transition from the Power Corporation Act, and creating competition in the generation and sale of electricity in the year 2000. - The Ontario Energy Board Act transfers the regulatory authority for municipal electric utilities from Ont.1r1o Hydro to the Ont.1r1o Energy Board (OEB). The DEB has new and expanded powers for regulating rates and licensing participants in the new competitive market. - By November 7, 2000, all municipal electric utilities Including Clarlngton Hydro-Electlc Commission are required to incorporate under the Ontario Business Corporations Act with a Board of Directors. The Municipality of Clarlngton will be a Joint shareholder in an amalgamated utility with Ajax and Pickering. The Municipality of C1arlngton Council and the Commissioners of Clarington Hydro are currently reviewing all aspects of the changing environment, with a view towards establishing a viable business strategy. - - While the Energy Competition Act, 1998 has received Royal Assent, the rules and regulations to establlsh the competitive market have not been fully defined at thls point in time. As a result, the future operating environment of the electrlclal industry ls stili evolving and the related impact on the financial statements of the Municipality of C1arlngton ls not detennlnable as of the date of reporting. ]7. YEAR 2000 ISSUE - - The Year 2000 Issue arises because many computerized systems use two digits rather than four to identlfy a year. Date-sensitlve systems may recognize the year 2000 as 1900 or some other date, resulting In errors when Infonnatlon using year 2000 dates ls processed. In addition, similar problems may arise in some systems which use certain dates In 1999 to represent something other than a date. The effects of the Year 2000 Issue may be experienced before, on, or after January ], 2000, and, if not addressed, the Impact on operatlons and financial reporting may range from minor errors to significant systems failure which could affect an entlty's ability to conduct nonnal business operations. It ls not possible to be certain that all aspects of the Year 2000 Issue affecting the entity, Including those related to the efforts of customers, suppliers, or other third parties, will be fully resolved. - - - - - - - - 4-7 - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 5 CONSOLIDATED STATEMENT OF CURRENT OPERATIONS - YEAR ENDED DECEMBER 31. 1998 BUDGET 1998 ACTUAL 1998 ACTUAL 1997 - SOURCES OF FINANCING Net municipal tlxatlon $ 17,302,783 $ 18,132,490 $ 15,276,220 User charges 4,118,360 4,141,291 4,218,382 Grants - Government of Canada 8,743 11,073 12,816 Province of Ontlrlo 175,783 152,622 1,434,131 Other Investment Income 449,671 507,762 547,156 - Penalty and Interest on tlxes 800,000 955,238 1,202,095 Donations 51,950 53,475 12,138 Other 4,000 10,979 4,265 - 22,911,290 23,964,930 22,707,203 MUNICIPAL FUND BALANCES AT BEGINNING OF YEAR, TO BE USED TO OFFSET (TO BE RECOVERED FROM) - TAXATION OR USER CHARGES Municipality 827,74B 4,304,822 4,149,231 library 1,136 1,294 33,117 - Special areas (14,864 ) (14,864) 2,089 Recreation, community centres and arena boards 204,741 204,741 260,7 45 Central Business District Improvement Areas 11,185 11,185 3,896 - Museums 5,052 5,052 13,136 TOTAL FINANCING AVAILABLE DURING THE YEAR $ 23,946,288 $ 28,477,160 $ 27,169,417 - APPLIED TO General Government $ 4,131,266 $ 3,804,814 $ 3,813,529 Protection to persons and property 3,365,362 3,244,640 3,167,552 - Transport1tion services 5,292,315 4,798,945 5,162,089 Envlronmentll services 961,017 893,009 843,027 Health services 96,894 81,996 93,064 Recreation and cultural services 5,428,631 5,503,137 5,012,982 - Planning and Development 1 ,637,463 1,653,119 1 ,595,218 20,912,948 19,979,660 19,687,461 NET APPROPRIATIONS TO OTHER FUNDS 2,759,621 4,223,484 2,969,726 - MUNICIPAL FUND BALANCES AT END OF YEAR, TO BE USED TO OFFSET (TO BE RECOVERED FROM) TAXATION - OR USER CHARGES Municipality 3,997,240 4,304,822 library 3,057 1,294 Special areas (14,864) - Recreation, community centres and arena boards 254,171 254,171 204,741 Central Business District Improvement Areas 12,940 12,940 11,185 Museums 6,608 6,608 5,052 - TOTAL APPLICATIONS DURING THE YEAR $ 23,946,288 $ 28,477,160 $ 27,169,417 - - 6. - - Deloitte & Touche o - Oeloitte & Touche LLP 5140 Yonge Street Suite 1700 Toronto, Ontario M2N 6L7 Telephone: (416) 229-2100 Facsimile: (416) 229-2524 - - Auditors' Report - - To the Members of Council, Inhabitants and Ratepayers of the Corporation of the Municipality of Clarington - We have audited the balance sheet of the trust funds of the Corporation of the Municipality of Clarington as at December 31, 1998 and the statement of continuity of trust funds for the year then ended. These financial statements are the responsibility of the Municipality's management. Our responsibility is to express an opinion on these financial statements based on our audit. - - We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall fmancial statement presentation. - - In our opinion, these financial statements present fairly, in all material respects, the financial position of the trust funds for the Corporation of the Municipality of Clarington as at December 31, 1998 and the continuity of trust funds for the year then ended in accordance with accounting principles disclosed in Note 1 to the financial statements. - - {)~i~ Lt~ Chartered Accountants - Toronto, Ontario May 1, 1999 - - - Deloitte Touche Tohmatsu - I I I I I I I I I I I I I I I I I I I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON TRUST FUNDS STATEMENT OF CONTINUITY Ontario Home Renewal ProQram Lovekin Cemetery Perpetural Care Advent Cemetery Perpetural Care Trul Cemetery Perpetural Care Bondhead Cemetery Perpetural Care Bowmanville Cemetery Perpetura Care Total 1998 YEAR ENDED DECEMBER 31 Monague Trust Vanderveer LeQac BALANCE, BEGINNING OF YEAR 3,679 33,640 ,000 10,000 918 ,774 24,511 330,978 406,500 28,639 16,938 $ CAPITAL RECEIPTS Cemeteries Interest Eamed 54 - 11 2,159 967 26,480 14,397 4 ,505 4 ,505 54 11 3,126 967 40,877 14,379 45,577 15,411 23,200 EXPENDITURES Contributions to Cemeteries Other 600 - 22,600 54 11 600 22,600 54 11 967 14,379 38,611 '" I .... 3,083 12,545 ,000 10,000 918 ,774 26,670 The accompanying notes are an integral part of this financial statement 357,476 413,466 $ BALANCE, END OF YEAR I I I I I I I I I I I I I I I I I I I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON TRUST FUNDS BALANCE SHEET Ontario Home Renewal Proaram Lovekin Cemetery Perpetural Care Advent Cemetery Perpetural Care Trul Cemetery Perpetural Care Bondhead Cemetery Perpetural Care Bowmanville Cemetery Perpetural 'Care Total 1998 DECEMBER 31 Monague Trust Vanderveer Leaac' ASSETS 80 80 $ CASH 350 6,036 6,386 ACCOUNTS RECEIVABLE Due from general fund 3,003 3,003 LOANS RECEIVABLE INVESTMENTS Investment certificates 12,545 ,000 10,000 918 ,774 26,320 351.440 403,997 3,083 12,545 ,000 10,000 918 ,774 26,670 357.476 413.466 $ FUND BALANCES FUND BALANCES Capita 3,083 12,545 ,000 10,000 918 ,774 26,670 357.476 413.466 a- I N 3,083 12,545 ,000 10,000 918 ,774 26,670 The accompanying notes are an integral part of this financial statement 357.476 413.466 $ - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 6-3 NOTES TO THE TRUST FUNDS - FINANCIAL STATEMENTS DECEMBER 31. 1998 I. ACCOUNTING POLICIES - Basis of Accountin~ upiL11 receipts and Income are reponed on the cash basis of accounting. - Expenditures are reponed on the cash basis of accounting with the exception of administrative expenses which are reponed on the accrual basis of accounting, which recognizes expenditures as they are incurred and measurable as a result of the receipt of goods or services and the creation of a legal obligation to pay. - 2. ONTARIO HOME RENEWAL PROGRAM - a) The OnL1r1o Home Renewal Program was eSL1blished by the OnL1r1o Ministry of Housing In ] 973 to provide grants for municipalities to make loans to assist owner occupants to repair, rehabiliL1te and improve their homes to local property sL1ndarcls. Individual loans are limited to $7,500 of which the maximum forgivable portion is $4,000. - b) OnL1r1o Home Renewal Program loans receivable at December 31, ] 998 comprise repayable loans of $2,999 (1997 - $2,998) and forgivable loans of $4 (] 997 - $604). Loan forgiveness is earned and recorded at a rate of up to $600 per year of continued ownership and occupancy. In the even! of the sale or lease of the home or In the event of the home owner ceasing to occupy the home, the balances of the repayable loan and the unearned forgivable loan immediately become due and payable by the home owner. - c) OnL1r1o Regulation 641 eSL1blished procedures for the winding down of the OnL1r1o Home Renewal Program. Under conditions stipulated In the Regulation, all fund balances were remitted to the Ministry of Housing prior to March 1, ] 994. The Municipality is continuing to administer the collection of any outsL1nding loans and remlttlng the proceeds, net of 5% administration fee. - 3. INVESTMENTS - The total for investments by the lIUst funds of $ 403,997 (1997 - $394,977) reponed on the Balance Sheet at cost have a market value of $403,997 (1997 - $394,977) at the end of the year. 4. YEAR 2000 ISSUE The Year 2000 Issue arises because many computerized systems use two digits rather than four to identify a year. Date-sensitive systems may recognize the Year 2000 dates as 1900 or some other date, resulting In errors when Information using Year 2000 dates is processed. In addition, similar problems may arise In some systems which use certain dates In ] 999 to represent something other than a date. The effects of the Year 2000 Issue may be experienced before, on, or after January 1, 2000, and, If not addressed, the Impact on operations and financial reporting may range from minor errors to significant systems failure which could affect an entity's ability to conduct nonnal business operations. It is not possible to be certain that all aspects of the Year 2000 Issue affecting the entity, Including those related to the effortS of customers, suppliers, or other third parties, will be fully resolved_ - - - - - - - - .. - .. - .. - Consolidated Financial Statements of - MUNICIPALITY OF CLARINGTON PUBLIC LIBRARY BOARD - December 31, 1998 - - - - .. - - - - - - - A. - Deloitte & Touche o Auditors' Report Deloitte & Touche LLP 5140 Yonge Street Suite 1700 Toronto, Ontario M2N 6L7 Telephone: (416) 229-2100 Facsimile: (416) 229-2524 - - - To the Board Members, Members of Council, Inhabitants and Ratepayers of the Corporation of the Municipality of Clarington - - We have audited the consolidated balance sheet of the Public Library Board of the Corporation of the Municipality of Clarington as at December 31, 1998 and the consolidated statements of operations and changes in financial position for the year then ended. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. - Except as explained in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. - - - In common with many non-profit organizations, the Public Library Board of the Corporation of the Municipality of Clarington derives part of its revenue from the general public in the form of donations, the completeness of which is not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to accounting for the amounts recorded in the records of the Public Library Board and we were not able to determine whether any adjustments might be necessary to donation revenues, excess of financing over expenditure, assets or fund balances. - - In our opinion, except for the effect of adjustments, if any, which we might have determined to be necessary had we been able to satisfy ourselves concerning the completeness of the donations referred to in the preceding paragraph these consolidated financial statements present fairly, in all material respects, the financial position of the Public Library Board of the Corporation of the Municipality of Clarington as at December 31, 1998 and the results of its operations and changes in its financial position for the year then ended in accordance with accounting principles disclosed in Note I to the financial statements. - - - I)~ei~ LLP Chartered Accountants - Toronto, Ontario June 7, 1999 - Deloitte Touche Tohmatsu - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON A.I PUBLIC LIBRARY BOARD - CONSOLIDATED STATEMENT OF OPERATIONS YEAR ENDED DECEMBER J I. 1998 ACTUAL 1998 ACTUAL 1997 - SOURCES OF FINANCING Municipal contribution 1,055,608 S 910,608 Province of Ontario - Operating grant 77,681 72,154 Province of Ontario - Pay Equity grant 1,100 1,404 - Government of Canada. Summer Employment Experience grant 5,652 7,145 Fines, fees, rentals and books 43,308 37,820 Interest 7,514 5,289 Donations 2,025 5,184 - Total operating revenue I ,192,888 1,039,604 Contribution for capital expenditure Province of Ontario - OPNET Grant 9,600 Municipality of Clarington . reserve fund (Note 4) 78,000 800,000 - Interest. capital fund 5,262 2,990 92,862 802,990 Total sources of financing 1,285,750 I ,842,594 EXPENDITURES - Operating Salaries and wages 622,992 590,504 Fringe benefits 101,714 114,808 724,706 705,312 Materials, supplies and utilities - Books and films purchased from general revenue and special grants 187,084 139,354 UtJllties 34,092 24,430 Other supplies and services 39,001 28,379 260,177 192,163 Services and rents - Advertising 2,001 1,653 Audit 3,850 3,850 Computer services and maintenance 13,026 28,151 Professional services 2,933 5,018 Rents and custodial services 107,449 98,940 - Telephone, travel and conferences 35,269 28,878 Insurance 1,878 2,127 166,406 168,617 Total operating expenditures 1,151,289 1,066,092 - Capital Dur1lam Community Networl< Partnership 29,300 Automation 43,202 Equipment 12,794 1,335 Courtice branch project 153,629 623,925 - Total capital expenditures 238,925 625,260 Total expenditures 1,390,214 1,691,352 EXCESS OF (EXPENDITURES OVER FINANCING) (104,464) 151,242 FINANCING OVER EXPENDITURES - APPROPRIATION TO RESERVE FUND. (4,000) MUNICIPALITY OF CLARINGTON (Note 4) FUND BALANCES, BEGINNING OF YEAR 224,975 77,733 - FUND BALANCES, END OF YEAR $ 120,511 $ 224,975 FUND BALANCES, END OF YEAR CONSIST OF THE FOLLOWING: - To be used to offset municipal contributions or user charges $ 3,057 $ 1,294 Unexpended capital financing 117,454 223,681 $ 120,511 $ 224,975 - The accompanying notes are an Integral part of this financial statement. - - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PUBLIC LIBRARY BOARD - CONSOLIDATED BALANCE SHEET DECEMBER J 1. 1998 - ASlln - CURRENT ASSETS Cash Accounts Receivable Due from Government of Canada - LIABILITIES - CURRENT LIABILITIES Accounts payable and accrued liabilities Payable to Municipality of Clarington Deferred revenue FUND BALANCES - FUND BALANCES, END OF YEAR To be used to offset municipal contributions or user charges In following year Unexpended capital financing - - The accompanying notes are an Integral part of this financial natement. - - - - - - - - - 1998 208,831 662 10,018 219,511 33,449 62,164 3,387 99,000 3,057 117,454 120,511 219,511 A-2 1997 $ 347,697 10,793 358,490 $ 76,783 54,345 2,387 133,515 $ 1,294 223,681 224,975 358,490 - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PUBLIC LIBRARY BOARD - CONSOLIDATED STATEMENT OF CHANGES IN FINANCIAL POSITION YEAR ENDED DECEMBER 31. 1998 - CASH PROVIDED BY (USED IN) OPERATING ACTIVITIES Total operating revenue T atal operating expenditures - Approprtatlon to reserve fund . Municipality of C1arlngton (Note 4) - Net Change In non-cash worl<lng capital balances related to operations (Note 2) - CASH PROVIDED FOR CAPITAL EXPENDITURES Province of Ontario. OPNET Grant Municipality of Clarlngton . reserve fund Interest - - CASH USED FOR CAPITAL EXPENDITURES Durham Community Networl< Partnership Automation Equipment Courtlce branch project - NET CASH (USED)! PROVIDED CASH, BEGINNING OF YEAR CASH, END OF YEAR - - - - - - - - - 1998 1,192,BB8 (1,151,289) 41,599 (34,402) 7,197 9,600 78,000 5,262 92,862 (29,300) (43,202) (12,794) ( 153,629) (238,925) ( 138,866) 347,697 208,831 A.3 1997 1,039,604 (1,066,092) (26,488) (4,000) (582) (31,070) 800,000 2,990 802,990 (1,335) (623,925) (625,260) 146,660 201,037 347,697 - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON A-4 PUBLIC LIBRARY BOARD NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS - DECEMBER 31. 199B - I. SIGNIFICANT ACCOUNTING POLICIES - The financial statements which are representations of management have been prepared in accordance with accounting policies prescribed for Ontario municipalities by the Ministry of Municipal Affairs and Housing, and refiect the following policies as set forth In the Municipal Financial Reporting Handbook. Since precise detennlnatlon of many assets and liabilities Is dependent upon future events, lhe preparation of periodic financial stalements necessarily Involves the use of estimates and approximations. These have been made using carefulludgements. (a) B;ul~ of Con.mlldatlon - (I) Consolidated Balance Sheel This statement refiects the assets and liabilities of the revenue fund, and tne capital fund. - (II) Consolidated Stalement of Operations This statement refiects the consolidated sources of financing and expenditures of the revenue fund, and the capital fund. - (b) 8a~l~ of Accountln, The financial statements have been prepared using the accrual basis of accounting under which sources of financing and expenditures are recorded In the year In which they are earned or Incurred respectively. - - The historical COSI and accumulated depreciation of fixed assets are not reported for municipal purposes. Instead, the "Capital outlay to be recovered In future yea"", which represents the amount of any outstanding portion of unmatured long-tenn liabilities for municipal expenditures, Is reported on the "Consolidated Balance Sheet". As at December 31, 199B, the C1arlngton Public Library Board had no "Capital outlay to be recovered In future yea"". - Deferred revenue represents funds donated for specific purposes. 2. NET CHANGE IN NON-CASH WORKING CAPITAL BALANCES RELATED TO OPERATIONS IS COMPRISED OF THE FOLLOWING: 1998 1997 Decrease In due from Government of Canada 775 $ 1,182 Incre~e In Accounts Receivable (662) (Decrease) Increase In accounts payable and accrued liabilities (43,334) 37,902 Increase (Decrease) In payable to Municipality of C1arlngton 7,819 (40,666) Increase In deferred revenue 1,000 1,000 $ (34,402) $ (582) 3. PENSION AGREEMENTS - - - - The Library makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which Is a multi-employer plan, on behalf of the 21 membe" (1997 - 19 members) of Its staff. The plan Is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employee based on the length of service and rates of pay. On June 1998, OMERS announced a contribution holiday as part of a multi-phase surplus management Inltatlve. For a 12 month period commencing August 1998, the Board Is not required to make contributions to the plan on behalf of Its staff. - The amount contrfbuted to OMER5 for 1998 was $11,089 (1997 - $28,940) foreurrent service and Is Included as an expenditure on the "Consolidated Statement of Operations". 4. RESERVE FUND - During the year, the C1arfngton Public Library Board received $78,000 (1997 - $800,000) from the Municipality of Clarfngton "Courtlce Library Reserve Fund" for expenditures at Courtlce branch approved through prior years' Municipality of Clarfngton's capital budgets. - - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON A-4.1 PUBLIC LIBRARY BOARD - NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31. 1998 - 5. COMMITMENTS The Library Board leases premises under a lease agreement which expires In June 2000. The following Is the minimum lease payment required during the next two yem. - 1999 2000 49,763 24,882 6. BUDGET FIGURES - Budgets estolbllshed for capltoll funds are based on a prolect-oriented basis, the costs of which may be carried out over one or more years. As such, they are not dlrecdy comparable with current year acwal amounts and budgets have, therefore, not been reflected on the "Consolidated Stoltement of Operations". Budget flgures have been reflected on the analysis of current operations. - 7. PUBLIC SECTOR SALARY DISCLOSURE ACT, 1996 The Oarington Public Library Board Is an employer sublect to the Public Sector Salary Disclosure Act, 1996. In 1998, no employees were paid a salary over $ 1 00,000. - 8. YEAR 2000 - The Year 2000 Is.sue arises because many computerized sySlems use two dlglts rather then four to Idendfy a year. Date-sensitive sySlems may recognize the Year 2000 as 1900 or some other date, resuldng In errors when Informadon using Year 2000 dates Is processed. In addldon, similar problems may arise In some systems which use cenaln dates In 1999 to represent something other than a date. The effects of the Year 2000 Is.sue may be experienced before, on, or after January I, 2000, and, If not addressed, the Impact on operadons and flnanclal reponing may range from minor errors to slgnlflcant systems failure which could affect an entity's ability to conduct normal business operations. It Is not possible to be cenaln that all aspects of the Year 2000 Is.sues affecting the entity, Including those related to the effons of customers, suppliers, or other third panles, will be fully resolved. - - - - - - - - - - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON A-5 PUBLIC LIBRARY BOARD - ANALYSIS OF CURRENT OPERATIONS YEAR ENDED DECEMBER 31. 1998 BUDGET 1998 ACTUAL 1 998 ACTUAL 1997 - SOURCES OF FINANCING Municipal contribution 1,055,608 $ 1,055,608 $ 910,608 Province of Ontario - Operating grant 76,901 77,681 72,154 Province of Ontario - Pay Equity grant 1,100 1,100 1,404 Government of Canada - Summer - Employment Experience grant 5,652 7,145 Fines, fees, rentals and books 35,300 43,308 37,820 Interest 6,000 7,514 5,289 Donations 1,000 2,025 5,184 - Total operating revenue 1,175,909 1,192,888 1 ,039,604 EXPENDITURES Operating Salaries and wages 682,045 622,992 590,504 - Fringe benefits 97,228 101,714 114,808 779,273 724,706 705,312 Materials, supplies and utilities Books and films purchased from General revenue and - Special grants 155,810 187,084 139,354 Utilities 31,400 34,092 24,430 Other supplies and services 36,400 39,001 28,379 223,610 260,177 192,163 Services and rents - Advertising 2,000 2,001 1,653 Audit 3,850 3,850 3,850 Computer services and maintenance 24,600 13,026 28,151 Professional services 3,000 2,933 5,018 Rents and custodial services 105,126 107,449 98,940 - Telephone, travel and conferences 31,586 35,269 28,878 Insurance 2,800 1,878 2,127 172,962 166,406 168,617 Total operating expenditures 1 ,175,845 1,151,289 1,066,092 - Capital expenditure from current revenue Equipment 1,200 39,836 1,335 Total expenditures 1 ,177,045 1,191,125 1,067,427 - EXCESS OF FINANCING OVER EXPENDITURES (1,136) 1,763 (27,823) (EXPENDITURES OVER FINANCING) APPROPRIATION TO RESERVE FUND- (4,000) - MUNICIPALITY OF CLARINGTON FUND BALANCES, BEGINNING OF YEAR To be used to offset municipal contributions or user chafies 1,136 1,294 33,117 - FUND BALANCES, END OF YEAR To be used to offset municipal contributions or user charges 3,057 $ 1,294 - The accompanying notes are an Integral pan of these financial statements. - - - - B. - - Deloitte & Touche o - Deloitte & Touche LLP 5140 Yonge Street Suite 1700 Toronto, Ontario M2N 6L7 Telephone: (416) 229-2100 Facsimile: (416) 229-2524 - - Auditors' Report - To the Board Members, Members of Council, I nhabitants and Ratepayers of the Corporation of the Municipality of Clarington - - We have audited the balance sheet of the Board of Management for the Bowmanville Central Business District Improvement Area as at December 31, 1998 and the statement of operations for the year then ended. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. - We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall fmancial statement presentation. - - - In our opinion, these financial statements present fairly, in all material respects, the financial position of the Board of Management for the Bowmanville Central Business District Improvement Area as at December 31, 1998 and the results of its operations for the year then ended in accordance with accounting principles disclosed in Note 1 to the financial statements. - ()~ 1~ LL-P - Chartered Accountants - Toronto, Ontario June 25, 1999 - - - Deloitte Touche Tobmatsu - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON B-1 BOARD OF MANAGEMENT FOR THE BOWMANVILLE - CENTRAL BUSINESS DISTRICT IMPROVEMENT AREA STATEMENT OF OPERATIONS - YEAR ENDED DECEMBER 31. 1998 1998 1997 - SOURCES OF FINANCING Taxation. Municipality of C1arington $ 95,000 $ 95,000 Interest 912 488 - Miscellaneous 12,580 10,927 Contribution from others 1,667 Contribution from Reserve Fund - Municipality of Clarington 10,000 9,000 - 118,492 117,082 EXPENDITURES Salaries 9,900 10,400 - Advertising and promotion 82,734 78,423 Landscaping 4,718 5,866 Capital expenditures 20,394 19,189 - 117,746 113,878 EXCESS OF FINANCING OVER EXPENDITURES 746 3,204 - FUND BALANCE, BEGINNING OF YEAR. To be recovered from taxation or user charges (3,515) (6,719) - FUND BALANCE, END OF YEAR To be recovered from taxation or user charges $ (2,769) $ (3,515) - The accompanying note is an Integral part of this financial statement. - - - - - - - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BOARD OF MANAGEMENT FOR THE BOWMANVILLE - CENTRAL BUSINESS DISTRICT IMPROVEMENT AREA BALANCE SHEET - DECEMBER 31. 1998 1998 - ASllIS Cash Investment $ 2,727 1,749 - $ 4,476 - LIABILITY Accounts payable $ 7,245 - FUND BALANCE FUND BALANCE, END OF YEAR - To be recovered from taxation or user charges (2,769) - $ 4,476 - NOTES TO THE FINANCIAL STATEMENTS DECEMBER 31. 1998 - 1. BASIS OF ACCOUNTING The financial statements have been prepared using the accrual basis of accounting under _ which sources of financing and expenditures are recorded In the year in which they are earned or incurred respectively. The historical cost and accumulated depreciation of fixed assets are not reported for muniCipal purposes. Capital expenditures are charged to operations as Incurred. - 2. YEAR 2000 ISSUE - The Year 2000 Issue arises because many computerized systems use two digits rather than four to Identify a year. Date-sensitive systems may recognize the Year 2000 as 1900 or some other date, resulting In errors when Information using Year 2000 dates Is processed. In addition, similar problems may arise In some systems which use certain dates In 1999 to represent something other than a date. The effects of the Year 2000 Issue may be experienced before, on, or after January 1, 2000, and If not addressed, the impact on operations and financial reporting may range from minor errors to significant systems failure which could affect an entity's ability to conduct normal business operations. It is not possible to be certain that all aspects of the Year 2000 Issues affecting the entity, including those related to the efforts of customers, suppliers, or other third parties, will be fully resolved. - - - - - B-2 1997 $ 2,044 1,686 $ 3,730 $ 7,245 (3,515) $ 3,730 c. - - Deloitte & Touche o - Oeloitte & Touche LLP 5140 Yonge Street Suite 1700 Toronto, Ontario M2N 6L7 Telephone: (416) 229-2100 Facsimile: (416) 229-2524 - - Auditors' Report - To the Board Members, Members of Council, Inhabitants and Ratepayers of the Corporation of the Municipality of Clarington - - We have audited the balance sheet of the Board of Management for the Newcastle Central Business District Improvement Area as at December 31, 1998 and the statement of operations for the year then ended. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. - - We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. - - In our opinion, these financial statements present fairly, in all material respects, the financial position of the Board of Management for the Newcastle Central Business District Improvement Area as at December 31, 1998 and the results of its operations for the year then ended in accordance with accounting principles disclosed in Note 1 to the financial statements. - t)~cf~ LLP - Chartered Accountants - Toronto, Ontario June 25, 1999 - - - Deloilte Touche Tohmatsu - - - - - - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON C-2 BOARD OF MANAGEMENT FOR THE NEWCASTLE - CENTRAL BUSINESS DISTRICT IMPROVEMENT AREA NOTES TO THE FINANCIAL STATEMENTS - DECEMBER 31. 1998 1. BASIS OF ACCOUNTING - The financial statements have been prepared using the accrual basis of accounting under which sources of financing and expenditures are recorded In the year In which they are earned or Incurred respectively. The historical cost and accumulated depreciation of fixed assets are not reported for municipal purposes. Capital expenditures are charged to operations as Incurred. - 2. YEAR 2000 ISSUE - The Year 2000 Issue arises because many computerized systems use two digits rather than four to Identify a. year. Date-sensitive systems may recognize the Year 2000 as ] 900 or some other date, resulting In errors when Infonnatlon using Year 2000 dates Is processed. In addition, similar problems may arise Is some systems which use certain dates In 1999 to represent something other than a date. The effects of the Year 2000 Issue may be experienced before, on, or after January I, 2000, and, if not addressed, the Impact on operations and financial reporting may range from minor errors to significant systems failure which could affect an entity's ability to conduct nonnal business operations. It Is not possible to be certain that all aspects of the Year 2000 Issues affecting the entity, Including those related to the efforts of customers, suppliers, or other third parties, will be fully resolved. - - - - - - - - - - - - D. - - Deloitte & Touche o - Oeloitte & Touche LLP 5140 Yonge Street Suite 1700 Toronto, Ontario M2N 6L7 Telephone: (416) 229-2100 Facsimile: (416) 229-2524 - - Auditors' Report - To the Board Members, Members of Council, Inhabitants and Ratepayers of the Corporation of the Municipality of CIa ring ton - - We have audited the balance sheet of the Board of Management for the Orono Central Business District Improvement Area as at December 3 I, 1998 and the statement of operations for the year then ended. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. - We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. - - - In our opinion, these financial statements present fairly, in all material respects, the financial position of the Board of Management for the Orono Central Business District Improvement Area as at December 31, 1998 and the results of its operations for the year then ended in accordance with accounting principles disclosed in Note 1 to the financial statements. - /)~cb/~ LiP - Chartered Accountants - Toronto, Ontario June 25, 1999 - - - Deloitte Touche Tohmatsu - - - - - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 0-2 BOARD OF MANAGEMENT FOR THE ORONO - CENTRAL BUSINESS DISTRICT IMPROVEMENT AREA NOTES TO THE FINANCIAL STATEMENTS - DECEMBER 31. 1998 1. BASIS OF ACCOUNTING - The financial statements have been prepared using the accrual basis of accountJng under which sources of financing and expenditures are recorded In the year in which they are earned or Incurred respectJvely. The historical cost and accumulated depreclatJon of fixed assets are not reponed for municipal purposes. Capital expenditures are charged to operatJons Incurred. - 2. YEAR 2000 ISSUE - The Year 2000 Issue arises because many computerized systems use two digits rather than four to IdentJfy a year. Date-sensitive systems may recognize the Year 2000 as 1900 or some other date, resultJng In errors when InfonnatJon using Year 2000 dates Is processed. In addition, similar problems may arise In some systems which use cena!n dates In 1999 to represent something other than a date. The effects of the Year 2000 Issue may be experienced before, on, or after January 1, 2000, and, If not addressed, the impact on operatJons and financial reporting may range from minor error to significant systems failure which could affect an entJty's ability to conduct nonnal business operations. It Is not possible to be cenain that all aspects of the Year 2000 Issues affectJng the entJty, Including those related to the efforts of customers, suppliers, or other third parties, will be fully resolved. - - - - - - - - - - - - - - - - - - Financial Information Return - MUNICIPALITY OF CLARINGTON - December 31, 1998 - - - - - - - - - - - - - Deloitte & Touche o - Deloitte & Touche LLP 5140 Yonge Street Suite 1700 Toronto, Ontario M2N 6L7 Telephone: (416) 229-2100 Facsimile: (416) 229-2524 - Accountants' Report - IN ACCORDANCE WITH SCHEDULES 1 to 11 OF THE FINANCIAL INFORMA nON RETURN - To the Ministry of Municipal Affairs and Housing - Our audit of the consolidated financial statements of the Corporation of the Municipality of Clarington for the year ended December 31, 1998 was made for the purpose of forming an opinion on the consolidated financial statements referred to in our auditors' report to the Members of Council, Inhabitants and Ratepayers dated June 25, 1999. Schedules 1 to 11 of the 1998 Financial Information Return have not been prepared on the same basis as the consolidated financial statements. - - For the purposes of this report we have performed, at your request, the following procedures in connection with Schedules 1 to 11 of the Financial Information Return of the Corporation of the Municipality of Clarington for the year ended December 31, 1998: - (a) we have compared the amounts disclosed on these schedules to the books and records of the Municipality and found them to be in agreement; - (b) we have added and cross-added all schedules and found them to be arithmetically correct; and - (c) we have checked the cross-references indicated in the "Cross-References to Other Schedules" section for each of the above-noted schedules, as outlined in the "Instructions for Completing the 1998 Financial Information Return", and found all such cross-references to be in agreement. - The above-noted procedures do not constitute an audit of these schedules. Therefore, we do not express an opinion on Schedules 1 to 11 of the 1998 Financial Information Return. - j)~'i~ LLP - Chartered Accountants - Toronto, Ontario June 25, 1999 - - Deloitte Touche Tohmatsu - - - 1998 FINANCIAL INFORMATION RETURN - MUNICIPALITY: in the Region, County or District of: Durham R - C1arington T DECLARATION OF THE MUNICIPAL TREASURER Pursuant to the information required by the Province under the Muncipal Affairs Act, the following schedules are attached: - 1 2LT-OP 2LT-UT 2LT-SB 2UT 3 4 5 6 7 8 9LT 10 11 12 16 17 - - - Edit Check Analysis of Revenue Fund Revenues Analysis of Taxation - Own Purposes Analysis of Taxation - Upper Tier Purposes Analysis of Taxation - School Board Purposes Analysis of Upper Tier Requisitions and Direct Char9es Analysis of Current Revenue for Specific Functions Analysis of Revenue Fund Expenditures Analysis of Capital Operations Analysis of Capital Grants and Own Expenditures Analysis of Net Long Term Liabilities by Function Analysis of Long Term Liabilities and Commitments Continuity of Upper Tier and School Board Levies Continuity of Reserves and Reserve Funds Analysis of Consolidated Year End Balances Statistical Data Analysis of User Fees Property Tax Reform Tools 1817 N Cornpttted o o o 4 o o o o o o o o o o o o o Y Y Y Y NA Y Y Y Y Y Enter Y or N Enter Y or N Y Y Enter Y or N Enter Y or N Enter Y or N - The schedules have been drawn up in accordance with the instructions provided by the Ministry of Municipal Affairs and Housing. They represent the consolidated financial activities of the municipality, all local boards, including joint boards where applicable and any other local corporate entities set up by the municipality to provide services to ratepayers. The consolidated local boards and entities are: -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- - - .. Trust funds administered by the municipality and its local boards, harbour commissions, humane societies, municipal non-profit housing corporations, provincial-municipal housing authorities, sinking funds, retirement or pension plan funds, school boards, conservation authorrties, children's aid societies, district health councils, municipal hospitals and gas, telephone and hydro utilities are not consolidated. - The schedules have been prepared by: (insert auditofs firm or name of municipality) - Questions regarding the information contained in them should be addressed to: (insert name of contact) at: (insert area code and telephone number) - Control Data: I ~otal Revenue - S1 L51 C1 75,399,262r Total Assets - S11 L21 C1 iTotal Expenditure S4 L51 C7 25,242,8971 Edit Checks out of balance J Edit Cheek. Out 0( B.."c.' ~... correct. I 58,800,99~1 J;#!ip; - - FIR98V54. 1999103/1l3 - - .J. )~e Z5hr OM. / - - ANALYSIS OF REVENUE FUND REVENUES lbf" ".. .)'Nf'" ended o.c.mt.Ier :n, ,,,, I......'..ty Clarington T tot" upper tier PUlpO'" school boon! purpo... own purpo... - , , , . . . I I Taxation Taxation from schedules 2L Txx 1 65,381,5<10 27,217,988 22,224,237 15,939,315 (or requisitions from sthedUe 2VT) 1 0 0 Direct water bilngs on ratepayers -own municipality 2 0 -other rTU'licipalities 3 0 Sewer SU'charge on direct water billings -own municipality 4 0 -other municipalities 5 0 Subtotal , 65,381,540 27,217,988 22,224,237 15,939,315 Payments in lieu o'taxes Canada 7 0 Canada entef1)rises , 51,424 14,201 37,223 Ontario The Mtncipal Tax Assistance Act: , 85,070 52,838 32,232 The Municipal Act. section 157 10 9,075 5,808 3,267 Other 11 854 854 Ontario enterprises Ontario Housing CorpOf'lltion " 43,943 24,303 5,948 13,692 Ontario Hycro 13 2,848,368 807,558 7,799 2,033,013 Uquor Controf Board of Ontario 14 9,785 8,259 3,526 Other 15 0 0 Mnicipal enterprises " 35,540 9,814 25,726 Other nulicipallties and enterprises 17 61,471 16,975 44,496 Subtot'" " 3,145,530 937,754 14,601 2,193,175 Ontario noo-specific gnvKS CorrvYU'lity Reinvestment FlJ'ld " 0 Special Transition Assistance 63 0 Special Circumstances Fund 64 0 Mtricipa' RestnJctl.Ming Fund 65 0 61 0 Subtolel " 0 0 Revenue. for speciftc fwlctions Ontario specific gnmts 29 152,622 152,622 Canada specific grants 30 11,073 11,073 Other municipalities - grants and fees 31 0 0 Fees and service charges 32 1,879,076 1,879,076 Subtotal 33 2,042,771 2,042,771 Other revenue TraUer revenue and Icences 34 0 licences and permits 35 1,200,005 1,200,005 Rents, concessions and franchises 36 848,384 848,384 Fines 37 10,979 10,979 Penalties and Interest on taxes 36 955,238 955,238 Investment income - from own t\.Jlds 39 0 . other " 507,762 507,762 Donations 70 53,475 53,475 Sale of publications, equipment, etc. 42 10,794 10,794 Contributions from capital fLnd .3 0 Contributions from reserves and reserve funds .. 1,182,891 1,182,891 Contribdions from non consolidated entities " 0 OVERLEVY-REGION OF DURHAM .. 59,281 59,281 OVER LEVY-N.C. BOARD OF EDUCATION 47 291 291 OVERLEVY-P.V.N.C. SCHOOL BOARD .. 322 322 Sublolel 50 4,829,422 0 0 4,829,422 Tot" revenue 51 75,399,262 28,155,742 22,238,838 25,004,683 CONTINUITY OF ACCUMULATED NET REVENUE (OEFICIT) - - - - - - - - - - - The folowing Is a verification of the continuity of Accumulated Net Revenue (Deficit). - Accumutated net revenue (deficit), December 31, 1997 (Enter the total of lines 42 to 55 on Schedule 11 from the 1997 F.I.R.) A 4,512,230 25,004,683 25,242,897 19ge Revenues (Schedule 1, Une 51, CoUnn 4) 1998 Expendit\l'es (Schedule 4, line Sl, Column 7) 8 C - Total- A+B-C D 4,274,016 Actual AcclJRlliated net revenue (deficit), Dec. 31, 1998 (~hedule 11, Lines 42 to 55) 4,274,016 Difference. 0 nW1us E - Normaly, the difference shoUd be zero or a relatively smal nunber. Please explain any large difference. - - - ANALYSIS OF TAXATION - OWN PURPOSES Municipality I Clarington T 2L T -OP - 41 for the year ended December 31, 1998 - Levy Levy RTCI RTC/RTQ Tax Taxable Tax Taxes - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 Code Pu rpose RTQ DescriDtion Band Assessment Rate Levied - 2 3 4 5 7 8 9 mm IiIIImI $ % $ O.XXX)()(X 100 General taxation RT Taxable at the tull Residential and F~ 0 3,007,590,050 0.390711 11,750,955 100 General taxation MT Taxable at the tull Multi-Residential r 0 18,315,750 1.058940 193,953 100 General taxation FT Taxable at the tull Farmlands rate. 0 124,583,039 0.097680 121,693 100 General taxation CT Taxable at the tull Commercial rate. 0 150,175,854 0.578990 869,503 100 General taxation CU Taxable at the "Commercial- Vacant 0 22,596,214 0.405290 91,580 100 General taxation CX Taxable at the "Commercial - Vacant 0 7,040,010 0.405290 28,532 100 General taxation ST Taxable at the tull "Shopping Centre" 0 6,549,138 0.471900 30,905 100 General taxation SU Taxable at the "Shopping Centre - V~ 0 704,458 0.330330 2,327 100 General taxation IT Taxable at the tulllndustrial rate. 0 63,291,556 0.882920 558,814 100 General taxation IU Taxable at the "Industrial - Vacant un 0 7,990,951 0.573900 45,860 100 General taxation IX Taxable at the "Industrial - Vacant la 0 6,511,500 0.573900 37,369 100 General taxation LT Taxable at the tull "Large Industrial" I 0 4,064,260 1.412020 57,388 100 General taxation LU Taxable at the "Large Industrial - Vac 0 893,675 0.917810 8,202 100 General taxation PT Taxable at the tull Pipeline rate. 0 23,414,600 0.480340 112,470 100 General taxation TT Taxable at the tull Managed Forests 0 6,443,070 0.097680 6,294 1100 Streetlights-Bowmanville, Oro RT Taxable at the tull Residential and Fe 0 815,033,055 0.024790 202,047 1101 Streetlights-Clarington Rural RT Taxable at the tull Residential and F~ 0 747,911,303 0.017040 127.444 100 General taxation 0 0 0.000000 0 100 General taxation 0 0 0.000000 0 100 General taxation 0 0 0.000000 0 3300 .. .. . . . . Total supplementary taxes 528,211 4000 Subtotal levied by tax rate 14,773,547 2200 Local improvements 0 2300 Sewer and water service charges 2400 Sewer and water connection charges 2500 Fire service charges 2600 Minimum tax (differential only) 2700 Municipal drainage charges 2800 Waste management collection charges 946,914 2900 Business improvement area 109,850 3400 Railway rights-ot-way 3,022 3500 Utility transmission and utility corridors 105,982 3000 0 3600 - 3100 Subtotal special charges on tax bills 1,165,768 3200 Total own purpose taxation 15,939,315 - - - - - - - - - - - - - - - - - - - 1 2 3 - 4 5 6 7 - 8 9 10 11 - 12 13 14 15 - 16 17 18 19 - 20 21 22 23 - 24 25 26 27 - 30 32 33 34 - 35 36 37 - - - - - - - ANALYSIS OF TAXATION - UPPER TIER PURPOSES Municipality I Clarington T 42 2L T -UP for the year ended December 31, 1998 Levy Code Levy Purpose RTCI RTQ RTC/RTQ Description Tax Band Taxable Assessment Tax Rate Taxes Levied 1 2 3 4 5 7 8 9 $ % $ O.xxxxxx 100 General taxation RT Taxable at the full Residential and Fa 0 3,007,590,050 0.693490 20,857,336 100 General taxation MT Taxable at the full Multi-Residential r. 0 18,315,750 1.879560 344,256 100 General taxation FT Taxable at the full Farmlands rate. 0 124,583,039 0.173370 215,990 100 General taxation CT Taxable at the full Commercial rate. 0 150,175,854 1.027680 1,543,327 100 General taxation CU Taxable at the "Commercial - Vacant 0 22,596,214 0.719370 162,550 100 General taxation CX Taxable at the "Commercial- Vacant 0 7,040,010 0.719370 50,644 100 General taxation ST Taxable at the full "Shopping Centre" 0 6,549,138 0.837590 54,855 100 General taxation SU Taxable at the "Shopping Centre - Va 0 704,458 0.586320 4,130 100 General taxation IT Taxable at the full Industrial rate. 0 63,291,556 1.567140 991,867 100 General taxation IU Taxable at the "Industrial - Vacant un 0 7,990,951 1.018640 81 ,399 100 General taxation IX Taxable at the "Industrial - Vacant la 0 6,511,500 1.018640 66,329 100 General taxation LT Taxable at the full "Large Industrial" r 0 4,064,260 2.506260 101,861 100 General taxation LU Taxable at the "Large Industrial - Va 0 893,675 1.629070 14,559 100 General taxation PT Taxable at the full Pipeline rate. 0 23,414,600 0.852570 199,626 100 General taxation TT Taxable at the full Managed Forests 0 6,443,070 0.173370 11,170 1100 Streetlights-Bowmanville, Oro RT Taxable at the full Residential and F~ 0 815,033,055 0.000000 0 1101 Streetlights-Clarington Rural RT Taxable at the full Residential and F~ 0 747,911,303 0.00000o 0 100 General taxation 0 0 0 0.000000 0 100 General taxation 0 0 0 0.000000 0 100 General taxation 0 0 0 0.000000 0 3300 .. . Total supplementary taxes 897,941 4000 Subtotal levied by tax rate 25,597,840 2200 Local improvements 34,892 2300 Sewer and water service charges 2400 Sewer and water connection charges 2500 Fire service charges 2800 Waste management charges 1,544,967 3400 Railway rights-of-way 5,372 3500 Utility transmission and utility corridors 34,917 3000 0 3600 - . 3100 Subtotal special chargell on tax bills 1,620,148 3200 Total upper tier purposes 27,217,988 - - ANALYSIS OF TAXATION. SCHOOL BOARDS I....Q...~ C1arington T 2L T -SB 48 ru, ended December 31, 11U - , , 2 3 . 6 . 7 -0-. IIilIIiI " . . . . . ResidentiaIlMulli-Resid'I/Farmland/Managed Forests O,..'IlJ(. Residential and farm - general '00 , 0.460000 13,834,914 11,329,662 40,963 2,357,260 107,029 - farmland pending development - Phas 700 7 0 - farmland pending development - Phas 300 3 0 Multi-residential - general <00 . 0.460000 84,253 74,194 438 9,137 484 - farmland pending development - Ph as 500 5 0 - farmland pending development - Phas 600 6 0 Farmland 700 7 0.115000 143,271 131,799 857 10,451 164 Managed forests 800 8 0.115000 7,409 6,318 1,091 -- 900 9 0 Subtotal Residenlial/MRlF/MF 1000 10 14,069,847 11,541,973 42,258 2,377,939 107,677 Commercial Commercial Occupied 1100 11 0 2.114820 3,175,949 Commercial Vacant Units 1200 17 0 1.480370 334,508 Commercial Vacant Lands 1300 13 0 1.480370 104,218 Shopping Centre Occupied 1400 ,. 0 1.723650 112,884 Shopping Centre Vacant Units '500 15 0 1.206560 8,500 -- ,. 0 -- 17 0 -- " 0 -- 19 0 -- 70 0 -- 21 0 -- " 0 -- 23 0 -- " 0 -- 75 0 -- " 0 -- 71 0 -- " 0 -- 79 0 -- 30 0 -- 31 0 -- 37 0 Pl.... Inter the brl_doWn of Column 3 -- 33 0 In Column. 4,6,8 and 7 -- 34 0 Subtotal Commercial 9700 35 3,736,059 2,987,6891 I 748,3701 Industrial Industrial Occupied 2100 " 0 3.080330 1,949,589 Industrial Vacant Units 2200 37 0 2.002210 159,996 Industrial Vacant Lands 2300 38 0 2.002210 130,374 Large Industrial Occupied 2400 39 0 4.926230 200,215 Large Industrial Vacant Units 7500 <0 0 3.202050 28,616 -- " 0 -- " 0 -- 43 0 -- .. 0 -- 45 0 -- " 0 -- " 0 -- .. 0 P..... .nter the br...doWn of Column 3 -- 48 0 In CoNl'nnl 4,6,' and 7 -- 50 0 Subtotal Industrial 9300 51 2,468,790 1,974,266 I 494,523 Pipeline 4100 57 1.8213001 426,450 341,028 85,422 Other 4200 53 1 0 Supplementary taxes 4300 54 1,509,813 1,210,208 450 299,063 92 Subtotal levied by tax rate 9400 55 22,210,959 18,055,164 42,708 4,005,317 107,769 Railway rights-of-way 5100 " 13,278 10,618 2,660 Utility transmission/distribution corridor 5200 57 0 -- 5300 " 0 Subtotal special charges on tax bills 9500 59 13,278 10,618 0 2,660 0 Total school board purposes 9900 60 1 22,224,2371 18,065,7821 42,708 4,007,97ff 107,769 Cod, Tu Bond Tu ..... Tot. EnllNsh Language PubflcDSB Distribution by Purpose French English LangullliIl Language PubHc DSB Cllthol DSB .,- Language Catholic DSB - - - - - - - - - - - - - - - - - - ANALYSIS OF CURRENT REVENUE FOR SPECIFIC FUNCTIONS 1......"'..1y C1arlngton T 3 fof' the,.., ended o.c.mo.r 11, 1111 - 1 2 , . I I I I General government , 6,000 2,678 89,320 Protection to persons and property Fire , 6,525 Police 3 Conservation authority . Protective inspection and control 5 48,050 17,254 Emergency measures . Subtotal 7 48,050 0 0 23,779 Transportation services Roadways 8 174,242 Winter control 9 Transit 10 Parking 11 Street lighting " 2,009 Air transportation 13 -- " Subtotal 15 2,009 0 0 174,242 Environmental services Sanitary sewer system 16 Storm sewer system 17 Waterworks system 16 Garbage collection 19 Garbage disposal 10 49,351 Pollution control " -- n Subtotal 13 0 0 0 49,351 Health services Public health services " Public health inspections and contro 15 Hospitals " Ambulance services 17 Cemeteries " 102,401 -- 19 Subtotal 30 0 0 0 102,401 Social and family services General assistance 31 Assistance to aged persons 31 Assistance to children 33 Day nurseries 34 -- 35 Subtotal 36 0 0 0 0 Social housing 90 Recreation and cultural services Parks and recreation 37 1,088,854 Librdries 38 78,781 5,652 43,308 Other cultural 39 17,782 2,743 51,938 Subtotal " 96,563 8,395 0 1,184,100 Planning and development Planning and zoning " 216,353 Commercial and industrial " 27,565 Residential development " Agriculture and reforestation .. Tile drainage/shoreline assistance 45 ::::::::~::.~:~:.'''''' ::::~::~:: ::::: :.~ :~:}~:~:~~~~m:m!i[~~~d:$::j :~j:~ [[f~m~mj~:~ft~[tt 11,965 .:.:.:.:~.:.:.: .... ...... n 46 Subtotal 47 0 0 0 255,883 Electricity " Gas " Telephone 50 Total 51 152,622 11,073 0 1,879,076 Ontario ...- .-. Canad. .-. ...., munlclp....... gr'Wlt., ".', WId .enlc.chwg.. ..u.... ..,..,k. ch...g.. - - - ... - - .. .. - - - - - - - - - Mlneipelity ANALYSIS OF REVENUE FUND I - EXPENDITURES for ftIe :pM ended Oeownber J1, 1111 lftIIten.ll, ~". lervlc.., _on. rent.and ......... _.... nit iong ttml ftnanelll ..""" - blneftl:. d41btchar~1 up.n... rundl 1 2 . . $ $ $ $ General government 1 2,112,009 332,098 1,420,601 2,602,693 Protection to persons and property Fi~ :2 Police 3 Conservation authority 4 Protective inspection and control 5 Emergency measures 6 Subtotal 7 .. - - Transportation services Roadways Winter control Transrt Parking Street lighting Air transportation - .. Environmental services Sanitary sewer system Storm sewer system Waterworks system Garbage collection Garbage disposal Pollution control - . , 10 11 12 13 14 Subtotal 15 " 17 18 19 20 " 22 Subtotal 23 .. Heatth services Public health services 24 Public health inspections and contro 25 Hospitals " Ambulance services 27 Cemeteries 28 - - Social and family services General assistance Assistance to aged persons Assistance to children Day nurseries .. Social housing 29 Subtotal 30 32 33 34 35 Subtotal " Recreation and cultural services Parks and recreation 37 Libraries 38 Other cultural 39 Subtotal 40 - - Planning and development Planning and zoning Commercial and industrial Residential development Agriculture and reforestation Tile drainage/shoreline assistance - Electricity Gas Telephone - - - " Subtotal " 48 " 50 Total 51 CIarlngton T 2,245,899 191,192 86,770 97,126 18,007 14,687 303,005 104,n7 1,449,713 2,275,511 533,202 14,827 247,914 3,259 2,245,656 2,278,770 683,736 2,929,635 o 2,143,559 200,123 52,430 62,009 2,396,112 62,009 23,333 13,790 855,886 13,790 23,333 855,886 46,352 29,119 46,352 o 29,119 31 o o 90 1,956,945 724,706 115,140 2,796,791 398,518 1,361,074 566,458 66,039 1,993,571 316,489 39,836 37,899 394,224 398,518 41 1,032,057 " 112,887 43 << 229,697 277,539 1,500 24,411 other t,..".,.~ . $ 12,000 12,000 91,374 91,374 o o o 1 03,054 103,054 inter- function" Inn"'" . $ o 6,525 6,525 o 4S :ilim ::;:;::{:::g;~ j::mjmj:[:[[::~~~~ 11 ,965 [::::H~W%t~j:;~:1:~mt~~~~~~~f ~~~~f~:d~~1 939 11,965 508,175 ~~~~:~~f~~~:;;~;~~~ili:~:;~r~ :.:.:..}~:~: .::::::~:::~::::. ~~;~:mu~;:ilijj~ ;~K~j;~t::~~~tt~f ;jt:~=?~N 25,911 0 0 1,144,944 11,439,633 827,923 7,356,013 5,406,375 212,953 Pogo 1 4 t.... upendltUf'1l 7 $ 6,467,401 o 2,523,861 o 12,000 798,869 14,687 3,349,417 -647 5,868,136 733,325 91,374 10 67,904 11 313,182 12 0 13 0 14 7,073,921 15 0 16 23,333 17 0 " 869,676 " 0 20 0 21 0 " 893,009 23 0 24 0 " 0 " 0 27 81,996 28 0 29 81,996 30 o 3 o 3 o 3 0 34 o 3 o 3 647 o o o 9 o 4,136,080 3 1,331,000 3 219,078 3 5,686,158 4 1,263,254 4 414,837 4 o 4 o << 11,965 4 939 4 1,690,995 4 o o " o 49 o 50 25,242,897 51 - - I""""P"~ P.,. 2 Clarington T 4 - - . I Total of column 2 Includes: Payments to Ontario in respect of Down- town Revitalization Program loans " Accrued interest (enter an amount only if the change to the accrual basis was made in this reporting year) 02 Interest portion of transit debt charges included on line 10 83 Total of column 3 includes: Ontario Clean Water Agency Provincial projects service charges -water " -sewer 53 Provincial projects frontage and connection charges - water 57 . sewer 50 Joint projects operating charges -water " -sewer 55 O.P.P. policing 56 Short term interest costs '0 Ontario Property Assessment Corporation .. Total of column 5 includes: Grants to charitable and non-profit organizations 62 103,054 Grants to universities and colleges 63 Go Transit 05 Contributions to UNCONSOLIDATED joint local boards Health unit " District welfare board 05 Home for the aged 56 Recreation board(s) 67 Fire area board " Suburban roads commission " -- 70 -- 71 Line 1 of column 7 includes: Members of council 72 298,986 Line 51 of column 7 includes: Payments in respect of long term commit- ments and liabilities financed from revenue, as approved by the Ontario Municipal Board or Council, as the case may be. Exclude debt charges reported in column 2. 73 26,576 - - - - - - - - - - - - - - - - ANALYSIS OF CAPITAL OPERATIONS I MunicipaUly - ClarIngton T 5 fo,the YHrended Decembe,31.1998 - 1 S Unfinanced capital outlay (Unexpended capital financing) at the beginning of the year 1 -223,681 Sources of financing Contributions from own funds Revenue fund 2 1,662,738 Reserves and reserve funds 3 9,191,273 Subtotal 4 10,854,011 Long term liabilities incurred Central Mortgage and Housing Corporation 5 Ontario Financing Authority 7 Commercial Area Improvement Program 9 Other Ontario housing programs 10 Ontario Clean Water Agency 11 Tile drainage and shoreline property assistance programs 12 Serial debentures 13 Sinking fund debentures 14 Long term bank loans 15 Long term reserve fund loans 18 .. 17 Subtotal' 18 0 Grants and loan forgiveness Ontario 20 108,580 Canada 21 33,666 Other municipalities 22 0 Subtotal 23 142,246 Other financing Prepaid special charges 24 Proceeds from sale of land and other capital assets 25 32,277 Investment income F rom own funds 28 Other 27 5,262 Donations 28 20,392 TRUST FUND 30 22,600 DEVELOPER 31 339,290 Subtotal 32 419,821 Total sources of financing 33 11,416,078 Applications OWn expenditures Short term interest costs 34 Other 35 11,453,432 Subtotal 38 11 ,453,432 Transfers of proceeds from long term liabilities to: Other municipalities 37 Unconsolidated local boards 38 Individuals 39 Subtotal 40 0 Transfers to reserves, reserve funds and the revenue fund 41 52,669 Total applications 42 11,506,101 Unfinanced capital outlay (Unexpended capital financing) at the end of the year 43 -133,658 Amount reported in line 43 analysed as follows: Unapplied capital receipts (negative) 44 -133,658 To be recovered from: - taxation or user charges within term of council 45 - proceeds from long term liabilities 48 . transfers from reserves and reserve funds 47 .. 48 Total unfinanced capital outlay (unexpended capital financing) 49 -133,658 . - amount in line 18 raised on behalf of other municipalities 19 I - - - - - - - - - - - - - - - - - - ANALYSIS OF CAPITAL GRANTS AND OWN EXPENDITURES 1.......'..1y Clarington T 6 10 for (he )'Nf'ended Decwrrber 31, ,." - Ontario Canada other OWN gnnt. ....... munidpallU.. EXPENDIT\JRES 1 2 , . I I I I General government 1 4,9871 4,9871 487,689 Protection to persons and property Fire , 117,718 Police 3 Conservation authority . Protective inspection and control 5 343,723 Emergency measures 6 49,110 223,261 Subtotal 7 49,110 0 0 684,702 Transportation services Roadways . 28,679 28,679 3,717,316 Winter control 9 Transit 10 16,204 Parking 11 3,170 Street lighting 11 94,344 Air transportation 13 -- 14 Subtotal " 44,883 28,679 0 3,814,830 Environmental services Sanitary sewer system 18 Storm sewer system 17 Waterworks system 18 Garbage collection 19 Garbage disposal " 13,430 Pollution control 11 -- " Subtotal " 0 0 0 13,430 Health services Public health services " Public health inspections and contr " Hospitals 26 Ambulance services 17 Cemeteries 26 -- " Subtotal 30 0 0 0 0 Social and family services General assistance 31 Assistance to aged persons " Assistance to children 33 Day nurseries 34 -- 35 Subtotal 36 0 0 0 0 Social housing 90 I I Recreation and cultural services Parks and recreation 37 6,151,360 libraries 38 9,600 253,652 Other cultural 39 9,678 Subtotal 40 9,600 0 0 6,414,690 Planning and development Planning and zoning 41 Commercial and industrial ., 38,091 Residential development 43 Agriculture and reforestation .. Tile drainage/shoreline assistance 45 ~~::ji@%~hm~~: :::::::::;:::;~~K~:': jatclHm:~~m ::It.~l~: ~~(.;w.&i:Mt:ili.%~l%~jl~j :~ttt~m~jj:t~~f~tMl(~ ':~~~~':':':':'~>:. -- .. Subtotal ., 0 0 0 38,091 Electricity .. Gas .. Telephone 50 Total 51 108,580 33,666 0 11,453,432 CAPrrALGRANTS TOTAl.. - - - - - - - - ... - - - - - - - - - ANALYSIS OF NET LONG TERM I......QP..~ LIABILITIES BY FUNCTION . Clarington T 7 11 ., lit December 31, 1m - - 1 I General government 1 1,264,545 Protection to persons and property Fire 2 Police 3 Conservabon authority . Protective inspection and control , Emergency measures , Subtotal 7 0 Transportation services Roadways , Winter control 9 Transit 10 Parking 11 Street Iighbng 12 Air transportation 13 -- ,. Subtotal " 0 Environmental services Sanitary sewer system " Storm sewer system 17 66,667 Waterworks system " Garbage collection 19 Garbage disposal 20 Pollution control 21 -- 22 Subtotal 23 66,667 Health services Public health services " Public health inspections and control " Hospitals 26 Ambulance services 27 Cemeteries " -- 29 Subtotal 30 0 Social and family services General assistance 31 Assistance to aged persons 32 Assistance to children 33 Day nurseries " -- 35 Subtotal " 0 Social housing 90 Recreation and cultural services Parks and recreation 37 2,403,855 Libraries 38 Other cultural 39 Subtotal 40 2,403,855 Planning and development Planning and zoning 41 Commercial and industrial 41 Residential development 43 Agriculture and reforestation .. Tile drainage/shoreline assistance 45 18,520 -- " Subtotal 47 18,520 Electricity " 1,024,000 Gas 49 Telephone 50 Total 51 4,777,587 - - - - - .. - - - - - - - - - - ANALYSIS OF LONG TERM LIABILITIES AND COMMITMENTS I M"","",~ Clarington T 8 - 12 for the year ended December 31, 1998 - - 1 $ 1. Calculation of debt burden of the municipality All debt issued by the municipality, predecessor municipalities and consolidated entities : To Ontario and agencies 1 66,667 : To Canada and agencies 2 : To other 3 Subtotal 4 66,667 Plus: All debt assumed by the municipality from others 5 4,710,920 Less: All debt assumed by others : Ontario 6 : Schoolboards 7 : Other municipalities 8 Subtotal 9 0 Less: Ontario Clean Water Agency debt retirement funds -sewer 10 -water 11 Own sinking funds (actual balances) -general 12 -enterprises and other 13 Subtotal 14 0 Total 15 4,777,587 Amount reported in line 15 analyzed as follows: Sinking fund debentures 16 Installment (serial) debentures 17 4,710,920 Long term bank loans 18 Lease purchase agreements 19 Mortgages 20 Ontario Clean Water Agency 22 Long term reserve fund loans 23 Ontario Housing Action Program Loans 24 66,667 $ 2. Total debt payable In foreign currencies (net of sinking fund holdings) U.S. dollars - Canadian dollar equivalent included in line 15 above 25 - par value of this amount in U.S. dollars 26 Other - Canadian dollar equivalent included in line 15 above 27 - par value of this amount in U.S. dollars 28 $ 3. Interest earned on sinking funds and debt retirement funds during the year Own funds 29 Ontario Clean Water Agency - sewer 30 -water 31 $ - - - - - - - - - - - - - - - - - $ 5. Long term commitments and contingencies at year end T otalliability for accumulated sick pay credits 33 220,117 Total liability under OMERS plans I -initial unfunded (payable over yrs.) o (no. of employees) 0 34 -actuarial deficiency (payable over yrs.) 0 35 T otalliability for own pension funds -initial unfunded (payable over yrs.) o (no. of employees) 0 36 -actuarial deficiency (payable over yrs.) 0 37 Outstanding loans guarantee (payable over yrs.) 0 38 Commitments and liabilities financed from revenue, as approved by the Ontario Municipal Board or Council, as the case may be -hospital support 39 -university support 40 -leases and other agreements 41 6,303 Other (specify) - 42 -- 43 -- 44 Total 45 226,420 6. Ontario Clean Water Agency Provincial Projects accumulated total outstandin9 debt surplus(deficit) capital obligation charges 1 2 3 $ $ $ Water projects - for this municipality only 46 - share of integrated project(s) 47 Sewer projects - for this municipality only 48 - share of integrated project(s) 49 principal interest 1 2 7.1998 Debt Charges $ $ Recovered from the consolidated revenue fund -general tax rates 50 405,000 325,616 -special area rates and special charges 51 60,000 2,009 -benefitting landowners 52 31,363 3,935 -user rates (consolidated entities) 53 Recovered from reserve funds 54 86,500 53,375 Recovered from unconsolidated entities -hydro 55 126,000 115,592 -gas and telephone 57 Developer Contribution 56 10,000 -- 58 -- 59 Total 78 718,863 500,527 Line 78 includes: Financing of one-time real estate purchase 90 I Other lump sum (balloon) repayments of long term debt 91 T - - - - - - - - -. - - - - - - - - - - , 8. Future principal and interest payments on EXISTING net debt I recoverable from the recoverable from recoverable from consolidated revenue fund reserve funds unconsolidated entities principal interest principal interest principal interest 1 2 3 4 5 6 $ $ $ $ $ $ 1999 60 485,513 286,639 91,200 50,203 138,000 103,972 2000 61 533,514 235,388 96,200 46,099 605,000 90,975 2001 62 553,540 177,110 101,500 41,289 87,000 22,020 2002 63 612,540 111,511 107,100 35,960 94,000 15,278 2003 64 680,540 38,948 112,900 30,070 100,000 7,875 2004-2008 65 1,540 755 377,500 47,727 2009 onwards 79 Interest to be earned on sinking funds" 69 Downtown revital- ization program 70 Total 71 2,867,187 850,351 886,400 251,348 1,024,000 240,120 "includes interest to be earned on Ontario Clean Water Agency debt retirement funds 9. Future principal payments on EXPECTED NEW debt 1 S 1999 72 0 2000 73 43,900 2001 74 93,900 2002 75 143,900 2003 76 168,900 Total 77 450,600 10. other notes (attach supporting schedule as required) principal interest 1 2 11. Long term debt refinanced: S $ Repayment of Provincial Special Assistance 92 Other long term debt refinanced 93 - - - - - - - - - - - - - - - - .. I I I I I I I I I I I I I I I I I I I 9LT 13 Clarington T CONTINUITY OF UPPER TIER AND SCHOOL BOARD LEVIES bllanc:. II end of~.. 11 . total ....... 12 . shanot p-vrn,nt. In Ihu of tUII .h.....ot Pl"1:lvlnclal ...... . . amount or"vy ....... . . total .x,.nd.d . . .uppillMntary t.... 3 . amount. 1"Md balanulll: b,gtnnlng ot~.... 1 . 11.. for the YNr encMd December oth, lD . UPPER TIER 2 3 . 5 6 7 . 9 " 25,597,840! ~ Q: o o o o 937,754 28,535,594 897,94 24,699,899 2 3 . 5 6 7 . 9 " InchJded in general tax rate fOI upper tier purposes General ~vy Special purpose levies Water-rate Transit rate Sewer rate Library rate Road rate - Payments in leu of taxes Subtotal levied by tax rate;lenel 26,535,594 937,754 25,597,840 275,018 1, 172,959 662,736! 25,362,835 Special purpose levies Water Transit Sewer Library 1 1 18 . 5 6 17 18 - Subtotal levl,d by tax ".-spedlil are.. 19 20 " o ~ Q. o 1,620,148 ~ o 1,620,148 1,620,146 o o 1,620,146 0' Special charges Direct water bilings S.ww surcharge on direct WIIt.r billing 22 b.tMcI ..... of!!.. 11 . 29,155,742 total ....... ,. . pupil.' "", shart oftrlllMr kine.. . . 937,754 ...",or Pllymlnt. In lieu of tallll amount or "vy rall.d 27,217,988 lotol expMlckd . . 28,155,742 pup'" "",mar, or"",,, He....' . . 1,172,959 lupplMl'llntary tUI: 3 . 26,982,783 ......... "vied 2 . b.MCI. beginning of~ar 1 . 22 Total region or county SCHOOL BOARDS 82 63 18,078,92~ O! 13,138 18,065,782 18,078,92Q. o 210,209 16,868,7 EngHsh Language PubHc DSB (specify) KAWARTHA PINE RIDGE 6 DISTRICT SCHOOL BOARD 6 54 65 42,70~ o 42,708 42,708 o 450 42,258 French Language Pubic DSe (specify) CONSEIL SOCLAlRE DE D1STRIC 54 DU CENTRE-SUD-OUEST 65 9193 01.. 4,008,93! o 954 4,007,977 4,008,931 o 299,063 3,709,868' Engtish Language CathoAc ose (specify) PETERBOROUGH VICTORIA 93 NORnfJMBERLAND CLARINGTO .. 95 96 36 ~ o 08,27!l. o 22,238,838 509 14,60 107,770 22,224,237 108,27!l. o 22,238,838 92 1,509,814 08,187 20,729,024 French Language C.tholc DSe (specify) CONSEIL SOCLAlRE DE DISTRIC 95 CATHOLlQUE CENTRE-SUO 96 36 Total school boards - - CONTINUITY OF RESERVES AND RESERVE FUNDS MlxIicipality I Clarington T 10 15 for 1n.)"Nf.Jdltd Decembw 31, 1m - 1 . Balance at the beginning of the year 1 42,781,869 Revenues Contributions from revenue fund , 3,743,637 Contributions from capital fund 3 52,669 Development Charges Act 61 2,562,140 Lot levies and subdivider contributions .0 641,778 Recreational land (the Planning Act) 61 209,466 Investment income - from own funds 5 - other . 2,075,769 CONTRIBUTIONS FROM OTHERS 9 1,055,208 PARKING METER REVENUE 10 144,993 -- 11 -- 12 Total revenue t3 10,485,660 Expenditures Transferred to capital fund 14 9,191,273 Transferred to revenue fund 15 1,182,891 Charges for long term liabilities-principal and interest 16 139,875 -- 63 -- '0 -- 21 Total expenditure 22 10,514,039 Balance at the end of the year for: Reserves 23 10,085,628 Reserve Funds 24 32,667,863 Total 25 42,753,491 Analysed as follows: Reserves and discretionary reserve funds: Working funds 26 1,060,920 Contingencies 27 1,179,177 Ontario Clean Water Agency funds for renewals, etc. -sewer " -water 29 Replacement of equipment 30 5,050,853 Sick leave 3\ 247,239 Insurance 32 Workers' compensation 33 Capital expenditure-general administration 34 2,464,554 -roads 35 1,048,061 -sanitary and storm sewers 36 -parks and recreation 64 2,128,385 -library 65 715,520 -other cultural .. 114,733 -water 36 -transit 39 -housing " -industrial development 41 529,638 -other and unspecified 42 11,288,052 Waterworks current purposes " Transit current purposes 50 Library current purposes " FIRE PRIMARY RESPONSE & TRAINING RESERVE FUNDS 52 4,960,094 COURTICE OHAP RESERVE FUND 53 2,219 OLDER ADULTS CENTRE OPERATING RESERVE FUND 54 907,569 Obligatory reserve funds: Development Charges Act .. 680,837 Lot levies and subdivider contributions ... 5,994,101 Recreational land (the Planning Act) " 2,674,227 Parking revenues 45 621,861 Debenture repayment " 1,085,451 Exchange rate stabilization .. -- 55 -- " -- 57 Total 58 42,753,491 - - - - - - - - - - - - - - - - - - ANALYSIS OF CONSOLIDATED YEAR END BALANCES I...."...ty Clarington T 11 " .... o.:.mbw 31, 11N - 1 2 I I ASSETS I portion 01 cesh nol ClMTent assets in chartered banks Cash 1 19,600,967 Accounts receivable Canada , 414,389 OnIario 3 36,568 Region or colSlty 4 510,091 other RlU'lic:ipalties 5 School boards , portionofwss Waterworks ) receiV8ble for Other (including lI'lorganized areas) , 4,460,196 business taxes Taxes receiVllble Current year's levies 9 7,062,757 Pre...;ous year's levies 10 1,515,529 70,676 Prior years'levies " 1,124,051 36,166 Penalies and interest " 660,230 9,502 Less .Iowance for l6tCol.ctables (negative) 13 Investments (market value 20729956 ) Canada 14 5,401,707 Provincial 15 10,458,602 Municipal " 1,284,000 other 11 1,033,400 Other cwrent assets " 420,903 portion 0'1108 10 Capital outlay to be recovered In future years 19 4,777,587 lortaxsalettax Deferred taxes receivable 60 registration Other kJng term assets 20 Total " 58,800,997 UABlUTIES portion olloem not ClMTent liabilities Irom chl!ll1ered beoks Temporary loans-current purposes 22 -capital-Ontario 13 -Canada 14 -other 15 Accounts payable and accrued liabilities Canada " Ontario 11 Region or county " 1,289,299 Other municipalities " Scho~ boards 30 1,369,530 Tnade accounts payable 31 2,425,344 other 31 4,152 Other C\.I'T1tnt liabilities 33 1,773,920 Net long teon liabliUes Recoverllble from the Consolidated Revenue Fund -general tax rIItes 34 3,688,400 -special area rates and special charges 35 -benefitting landovmers 36 85,187 -user rates (consolidated entities) 31 Recoverable from Reserve Funds 38 Recoverable from unconsoNdaled entities 39 1,024,000 Less: Own holdings (negative) 40 Reserve. and reserve funds 41 42,753,491 Accumulated net: revenue (deficit) General revenue 41 3,997,240 Special charges and special areas (specify) - 43 - 44 - 45 - " Consolidated local boards (specify) Transit operations 41 Water operations 48 Libraries 49 3,057 Cemeteries 50 Recreation, convnunity centres and arenas 51 254,171 Museums 51 6,608 BIAS 53 12,940 - 54 - 55 Region or coU'lty 56 School boards 5) Unexpended captlal financingl(lM'tfinanced capital outlay) 58 133,658 Total 59 58,800,997 - - - - - - - - - - - - - - - - - - STATISTICAL DATA I""".'''~ Clarington T 12 17 for rhe year ended December 31, 1998 - - 1 1. Number of continuous full time employees as at December 31 Administration 1 7 Non-line Departmental Support Staff 2 38 Fire 3 33 Police 4 Transit 5 Public Works 6 57 Health Services 7 Homes for the Aged 8 Other Social Services 9 Parks and Recreation 10 17 Libraries 11 10 Planning 12 18 Total 13 180 continuous full time employees December 31 other 1 2 2. Total expenditures during the year on: S S Wages and salaries 14 7,776,168 2,004,090 Employee benefits 15 1,487,704 171,672 1 - - - - - - - - - - - - - - - - - 1 S 3. Reductions of tax roll during the year (lower tier municipalities only) Cash collections: Current year's tax 16 61,282,139 Previous years' tax 17 4,584,559 Penalties and interest 18 1 ,136,043 Subtotal 19 67,002,741 Discounts allowed 20 Tax adjustments under sections 421, 441 and 442 of the Municipal Act - recoverable from general municipal accounts 25 79,916 - recoverable from upper tier 90 87,680 - recoverable from school boards 91 153,562 Transfers to tax sale and tax registration accounts 26 The Municipal Elderly Residents' Assistance Act - reductions 27 - refunds 28 Tax relief to low income seniors and disabled persons under various Acts including section 373 ot the Municipal Act - deferrals 92 1,608 - cancellations 93 - other 94 2 Rebates to eligible charities under section 442.1 of the Municipal Act % - recoverable from general municipal accounts 95 0.00 - recoverable from upper tier 96 - recoverable from school boards 97 Rebates under section 442.2 of the Municipal Act - commercial properties 98 - industrial properties 99 -- 80 Total reductions 29 67,325,507 Amounts added to the tax roll for collection purposes only 30 78,397 Business taxes written off under subsection 441 (1) of the Municipal Act 81 1 4. Tax due dates for 1998 (lower tier municipalities only) Interim billings: Number of installments 31 2 Due date of first installment (YYYYMMDD) 32 19980306 Due date of last installment (YYYYMMDD) 33 19980424 Final billings: Number of installments 34 2 Due date of first installment (YYYYMMDD) 35 19981030 Due date of last installment (YYYYMMDD) 36 19981127 S Supplementary taxes levied with 1999 due date 37 2,935,966 - - - - - - - - - - - - - - - - - - - 5. Projected capital expenditures and long term financing requirements as at December 31 gross expenditure long term financing requirements approved by submitted but not the C.M.B. yet approved by or Council C.M.B. or Council forecast not yet submitted to the C.M.B. or Council - $ 2 $ 3 $ 4 $ - Estimated to take place In 1999 In 2000 In 2001 In 2002 In 2003 Total 58 59 60 61 62 63 6,647,311 9,952,260 17,130,350 7,352,600 6,916,500 47,999,021 o o 878,000 1,000,000 1,000,000 500,000 3,378,000 - - balance offund 1 $ loans outstanding 2 $ - 6. Ontario Home Renewal Plan trust fund at year end 82 3,083 3,002 7. Analysis of direct water and sewer billings as at December 31 - Water In this municipality In other municipalities (specify munic'ty) number of 1998 billings residential residential all other computer use units units properties only 2 3 4 $ $ 39 40 0 41 0 42 0 43 0 64 0 number of 1998 billings residential residential all other computer use units units properties only 2 3 4 $ $ 44 45 0 46 0 47 0 48 0 65 0 - Place cursor In cell In ColD and press <Ctrl>M to enter mUnicipal name - - - Sewer In this municipality In other municipalities (specify munic'ty) - - water sewer - Number of residential units in this municipality receiving municipal water and sewer services but which are not on direct billing 8. Selected investments of own sinking funds as at December 31 2 66 - own municipality 1 $ other municipalities, school boards Province 2 $ 3 $ Federal 4 $ - Own sinking funds 83 - - - - ! 9. Borrowing from own reserve funds 1 I $ Loans or advances due to reserve funds as at December 31 84 10. Joint boards consolidated by this municipality this municipal- contribution ity's share of for total board from this total municipal computer expenditure municipality contributions use only 1 2 3 4 name of joint boards $ $ % -- 53 -- 54 -- 55 -- 56 -- 57 tile drainage, 11. Applications to the Ontario Municipal Board shoreline assist- or to Council ance, downtown revitalization, other other electricity submitted submitted gas, telephone to C.M.B. to Council total 1 2 4 3 $ $ $ $ App'd but not financed as at Dec 31, 1997 67 0 Approved in 1998 68 0 Financed in 1998 69 0 No long term financing necessary 70 0 App'd but not financed as at Dec 31, 1998 71 0 0 0 0 Applications submitted but not approved as at December 31,1998 72 0 12. Forecast of total revenue fund expenditures 1999 2000 2001 2002 2003 1 2 3 4 5 $ $ $ $ $ 73 25,586,305 26,865,620 28,208,901 29,619,346 31,100,313 13. Municipal procurement this year number of contracts value 1 2 $ Total construction contracts awarded 85 4 3,573,857 Construction contracts awarded at $100,000 or greater 86 4 3,573,857 - - - - - - - - - - - - - - - - - - - ANALYSIS OF USER FEES forthe y.",ended December 31, 1998 - FIR program/service Schedule 3 Une No. 4 - 10 11 12 - 13 14 15 16 - 17 16 19 20 - Subtotal 21 338,024 All other user fees 22 1,541,052 Total 23 1,879,076 - - - Itemize user fees which contribute more than 5% of total fees and service charges Zoning Clearance Certificates Youth Aquatic Programs Swimming Memberships - - - - - - - - - I~- Clarington T 16 21 minimum maximum unit of annual rate per un~ rate per unit revenue comments measure 41 37 2 37 3 60.00 43.00 15.00 60.00 154.00 190.00 113,915 115,59510 lessons 108,514 monthly/yearly memberships - - PROPERTY TAX REFORM TOOLS I Municipaity Clarington T for the yea, ended December 31, 1998 - 1. Phase-in programs under section 372 of the Municipal Act multi. office shopping parting lots! residential residential convnercial buildings centres vacarll: land industrial - 1 2 3 4 5 6 7 - No. of years of the program (") 1 Cross class funding (1 =Yes;O=No) 2 Properties increasing: No. of properties affected within class (") 3 Total adjustments for the year ($) 4 Minimum threshold amount: -dollar value ($) 5 -per cent value (%) 6 Phase-in rate (%) 7 Properties decreasing: No. of properties affected within class (") 8 Total adjustments for the year ($) 9 Minimum threshold amount -dollar value ($) 10 -per cent value (%) 11 Phase-in rate (%) 12 3 o flttP~W[Wf..\a ~:{ff~ ~::~ flfWJ@ b ttillWtttf#f 701 459,915 500 - - 2,105 617,674 423 - - I_g. managed new mutU- industrial farmland forest pipeline residential 1 2 3 4 5 6 No. of years of the program (") 13 Cross class funding (1 =Yes;O=No) 14 Properties increasing: No. of properties affected within class (") 15 Total adjustments for the year ($) 16 Minimum threshold amount: -dollar value ($) 17 -per cent value (%) 18 Phase-in rate (%) 19 Properties decreasing: No. of properties affected within class (") 20 Total adjustments for the year ($) 21 Minimum threshold amount: -dollar value ($) 22 -per cent value (%) 23 Phase-in rate (%) 24 2. Rebate programs under section 442.2 of the Municipal Act office shopping parking lots large convnercial buikiings centres vacant land industrial industrial 1 2 3 4 5 6 No. of years of the program (") 25 Total nO.of properties in class (") 26 No. of properties affected within class (") 27 Total adjustments for the year ($) 28 Minimum threshold amount: -dollar value ($) 29 -per cent value (%) 30 Assessment value to qualify: -minimum ($) 31 -maximum ($) 32 - - - - - - - - - - %wrnWl:r.~;:::;:...:t:::: 17 22 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 I - - 3. 2.5''\ Capping programs under section 447.1 of the Municipal Act partting multi. office shopping lots/vacant large residential commercial buitdings centres land industrial industrial 1 2 3 4 5 6 7 Total no. of properties in class (") 33 Properties increasing: No. of properties affected within class (") 34 Total adjustments for the year ($) 35 Properties decreasing: No. of properties affected within class (") 36 Total adjustments for the year ($) 37 4. 10/5/5 Capping program and Maximum Taxes program under section 447.35 of the Municipal Act parking multi. office shopping lots/vacant large residential commercial buildings centres land industrial industrial 1 2 3 4 5 6 7 Total no. of properties in the class (") 36 Information not available at date of reportin Budgetary levy change (%) 39 Properties increasing: No. of properties affected within class (") 40 Total tax increase phase-ins for year ($) 41 Total tax adjustment for the year ($) 42 Properties decreasing: No. of properties affected within class (") 43 Percentage used to determine decrease phase-in (%) 44 Total tax decrease phase-ins for year ($) 45 Total tax adjustments for the year ($) 46 33 - - 34 35 36 37 - - - 38 39 - 40 41 42 43 - 44 45 46 - - - - - - - - - -