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Home My WebLink About05/24/2005 CJN.-ilJgtDn GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: MAY 24, 2005 7:00 P.M. TIME: PLACE: COUNCIL CHAMBERS 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST 3. MINUTES (a) Minutes of a Special Meeting of May 6, 2005 (b) Minutes of a Regular Meeting of May 9,2005 301 304 4. PRESENTATION (a) Janice Steele, District Manager, Easter Seals, Durham Region, regarding Clarington's Accessibility Challenge 5. DELEGATIONS (a) Tim Whittaker, Publisher, Clarington This Week regarding Distribution of Clarington This Week (b) Keith Isnor, Clarington Museums and Archives regarding Report OPD-006-05 6. PUBLIC MEETINGS No meetings 7. PLANNING SERVICES DEPARTMENT (a) PSD-066-05 - Monitoring of the Decisions of the Committee of 601 Adjustment for the Meeting of May 5, 2005 (b) PSD-067 -05 - Application For Removal of Holding Symbol 609 Applicant: Frank Macri CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L1C 3A6 T (905) 623-3379 G.P. & A. Agenda - 2- May 24, 2005 8. ENGINEERING SERVICES DEPARTMENT (a) EGD-015-05 - Monthly Report on Building Permit Activity for April, 2005 701 9. OPERATIONS DEPARTMENT (a) OPD-005-05 - Guinea Pig Club of Canada (b) OPD-006-05 - Kirby United Church 801 805 10. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-007-05 - Fire Services Emergency Medical Response 901 (b) ESD-008-05 - Monthly Response Report - April 2005 11. COMMUNITY SERVICES DEPARTMENT 919 (a) CSD-05-05 - Clarington Public Library Main Branch Coffee Kiosk Operation 1001 (b) CSD-06-05 - Provincial Proclamation - Recreation Month 1034 (c) CSD-07-05 - Clarington Brian McFarlane Hockey Museum- Business and Marketing 1039 (d) CSD-08-05 - Patrons' Code of Conduct 1050 12. CLERK'S DEPARTMENT (a) CLD-023-05 - Civil Marriages - Status Report 1101 (b) CLD-024-05 - Sunday Hunting 1103 13. CORPORATE SERVICES DEPARTMENT (a) COD-025-05 - CL2005-16, Electrical Services 1201 (b) COD-026-05 - Purchase of Light Duty Vehicles 1204 (c) COD-027-05 - Clarington - Energizing Ontario 1207 (d) COD-028-05 - CL2005-18 Newcastle Memorial Arena Canteen 1210 Renovations G.P. & A. Agenda - 3- May 24, 2005 14. FINANCE DEPARTMENT (a) FND-005-05 - Cash Activity - Fourth Quarter of 2004 1301 (b) FND-006-05 - Complaint by Syvan Developments Limited Under 1311 Section 20 of the Development Charges Act 15. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT No Reports 16. UNFINISHED BUSINESS (a) Addendum #2 to 1501 PSD-151-04 - Amendments Proposed to Official Amendment No. 39 Port Darlington Neighbourhood Secondary Plan 17. OTHER BUSINESS (a) Request for Road Closure - Newcastle B.IA 18. ADJOURNMENT General Purpose and Administration Committee Minutes May 6, 2005 Minutes of a Special meeting of the General Purpose and Administration Committee held on Friday, May 6, 2005 at 10:00 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Ping Ie Councillor G. Robinson Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of FinancefTreasurer, N. Taylor Director of Emergency Services, G. Weir Municipal Clerk, P.L. Barrie Clerk II, C. Doiron Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. PRESENTATION Nancy Taylor, Director of FinancefTreasurer provided a presentation to Committee highlighting the following: . BMA 2004 Municipal Study . 2005 Budget Overview . Municipal Comparisons . What's in this Budget? - Capital . What's in this Budget? - Current . Status of Reserve and Reserve Funds · Services Provided by Your Local Tax Dollars - 1 - General Purpose and Administration Committee Minutes May 6, 2005 DELEGATIONS Richard Toms, Director, Jean-Michel Komarnicki, President, and Ron Baley, Treasurer, Visual Arts Centre provided a delegation to the committee regarding the Centre's 2005 Budget Request. Mr. Baley highlighted their services, exhibits and events planned for 2005 and the 2004 revenue highlights. Edith Hopkins, Chief Executive Officer, and Gail Rickard, Board Member, Clarington Library Board made a presentation to Committee outlining the Library services, programs, the year 2004 in review and the 2005 operating and capital budget priorities. Mrs. Rickard thanked the committee for supporting the "Informational Heart of Clarington", an essential and valued service in this community. David Climenhage and Martha Rutherford Conrad, Clarington Museums and Archives made a presentation to Committee highlighting the Board's budget request for 2005. They highlighted their plans for 2005 and the 2004 revenue sources. FINANCE DEPARTMENT 2005 CURRENT AND CAPITAL BUDGET Resolution #GPA-202-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report FND-004-05 be received; THAT the 2005 Operating and Capital Budgets as outlined, at an estimated total tax levy of $24,319,480 (exclusive of tax policy impacts), as directed in Report FND-004-05 be approved; THAT Schedules "A", "B" and "C" in Report FND-004-05 outlining Reserve and Reserve Fund Contributions be approved; THAT approximately $1,000,000 be drawn from the accumulated surplus to offset the tax rate impact; THAT the financing of capital projects, as outlined in the document attached to Report FND-004-05 be approved, as well as the additional items referred to in Report FND-004-05; THAT the capital forecast be received for information; THAT the external agencies, referred to in Report FND-004-05 be advised of Council's decision regarding their grant request; - 2 - General Purpose and Administration Committee Minutes May 6, 2005 THAT the Museum's request for $10,000 from the Bowmanville Museum Reserve Fund to undertake a structural analysis of the ceiling of the parlour at the Bowmanville Museum be approved; THAT 2005 staffing changes be approved, as identified in Report FND-004-05; THAT Report FN D-004-05 satisfy the requirements of Section 300(1) of the Municipal Act, S.O. 2001, c.25; and THAT the appropriate By-laws to levy the 2005 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. CARRIED ADJOURNMENT Resolution #GPA-203-05 Moved by Councillor Pingle, seconded by Councillor Schell THAT the meeting adjourn at 10:48 a.m. CARRIED MAYOR MUNICIPAL CLERK - 3 - Llf1!.inglon General Purpose and Administration Committee Minutes May 9, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 9, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim (attended until 11 :00 a.m.) Chief Administrative Officer, F. Wu Senior Planner, Community Planning, H. Brooks Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Senior Planner, Community Planning, R. Holy Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of FinancefTreasurer, N. Taylor Director of Emergency Services, G. Weir Planner, Development Review, T. Will Deputy Clerk, A. Greentree Clerk II, C. Doiron Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-204-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on April 25, 2005, be approved. CARRIED - 1 . General Purpose and Administration Committee Minutes May 9, 2005 PRESENTATIONS The order of the Agenda was altered to receive the presentation by Andrea Gabor and Tim Smith, Urban Strategies, regarding Clarington Energy Business Park Study Report PSD-064-05 later in the meeting. DELEGATIONS There were no items considered under this section of the agenda. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Application to Amend the Zoning By-law and to Amend Draft Approved Plan of Subdivision Amendment to Draft Approved Plan of Subdivision 18T -87021 Zoning By-law Amendment ZBA2005/007 to permit the Development of 284 Residential Units Intracorp Holdings Inc. PSD-059-05 Tracy Will, Planner, gave a verbal report pertaining to Report PSD-059-05. No one spoke in opposition to or in support of this application. Kevin Tunney, spoke on behalf of the applicant and gave thanks to Tracy Will for her verbal report pertaining to Report PSD-059-05. He also stated that he was available to answer questions of the Committee. (b) Subject: Applicant: Report: Application to Amend the Clarington Official Plan and Zoning By-law Revised Official Plan Amendment and Rezoning Applications to Permit Retail Commercial, Large Format Retail and Hotel Uses AYT Corporation PSD-060-05 Richard Holy, Senior Planner, gave a verbal report pertaining to Report PSD-060-05. Lynda Townsend Renaud, Law Office of Lynda Townsend Renaud, spoke in opposition of the Municipality prematurely approving applications for additional commercial zoning. Ms. Townsend Renaud stated her client would prefer to co-exist with this application rather than oppose it. Valiant Property Management is requesting Council to approve time - 2 - General Purpose and Administration Committee Minutes May 9, 2005 approve time release of commercial property. They expect this issue to be addressed in the Clarington Commercial Policy Review (CPR). They are concerned that the early development of the A YT site would negatively impact the Bowmanville West Main Central Area, in general, and, in particular, the Valiant site. She further stated that the most significant conflict between Valiant's plans and the AYT application is the home improvement store. Ms. Townsend Renaud requested that Council allow Valiant to finish the tasks that were assigned to them. Mr. Tenzin Gyaltsan, Newcastle IGA spoke in opposition of this application. He urged the Municipality of Clarington not to allow this development application to proceed further. He feels it is contrary to the Municipality's Official Plan and that it will have a devastating impact on the downtown business of Newcastle Village. Ron Hooper, Chairman BIA, spoke in opposition to this application. Mr. Hooper stated that the BIA is opposed to any large development that is not along the King Street corridor, and further, the BIA is only in support of any development when the population warrants it. The BIA is concerned that customers would just enter the Municipality off of Highway 401 and never venture to the downtown corridor. Ira Kagan, Kagan Shastri spoke on behalf of the applicant. Mr. Kagan feels that both the AYT and Valiant Property Management applications should be considered at the same time. He feels that the proposal will help secure the role of Bowmanville as the eastern anchor of the Region and the dominant urban centre in Clarington. Mr. Kagan stated that A YT is committed to the extension of municipal services to this eastern portion of Bowmanville sooner than anticipated by the Region, thereby helping this area develop in the near future. The applicant feels that the proposal will enhance the existing transportation network and further enhance the development potential of lands in the eastern portion of Bowmanville. The application has been amended to remove the grocery store and department store. PLANNING SERVICES DEPARTMENT AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION 18T-87021 ZONING BY-LAW AMENDMENT ZBA2005/007 TO PERMIT THE DEVELOPMENT OF 284 RESIDENTIAL UNITS APPLICANT: INTRACORP HOLDINGS LTD. Resolution #GPA-205-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report PSD-059-05 be received; THAT the amendment to Draft Approved Plan of Subdivision 18T -87021, submitted by Intracorp Holdings Ltd. be approved subject to the conditions contained in Attachment 4 to Report PSD-059-05; - 3 - General Purpose and Administration Committee Minutes May 9, 2005 THAT application ZBA 2005-007 be revised to include the interior side yard setbacks requested by application ZBA 2004-045; THAT the revision to ZBA 2005-007 is minor and does not require a further Public Notice, as adequate Public Notice was provided for application ZBA 2004-045 and the item addressed in Public Meeting Report PSD-150-04 and Recommendation Report PSD-014-05; THAT the rezoning application submitted by Intracorp Holdings Ltd. be approved and that the proposed Zoning By-law contained in Attachment 5 to Report PSD-059-05 be passed; THAT the Mayor and Clerk be authorized by By-law, to execute a Subdivision Agreement between the Owner and the Municipality of Clarington at such time as the agreement has been finalized to the satisfaction of the Directors of Engineering Services and Planning Services; THAT a copy of Report PSD-059-05 and Council's decision be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PSD-059-05 and any delegations be advised of Council's decision. CARRIED REVISED OFFICIAL PLAN AMENDMENT AND REZONING APPLICATIONS TO PERMIT RETAIL COMMERCIAL, LARGE FORMAT RETAIL, AND HOTEL USES APPLICANT: AYT CORPORATION Resolution #GPA-206-05 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-060-05 be received; THAT the revised applications submitted by Walker Nott Dragecivic Associates Limited on behalf of A YT Corporation be referred back to Staff for further processing and the preparation of a further report following the receipt of all outstanding information and agency comments; and THAT all interested parties listed in Report PSD-060-05 and any delegations be advised of Council's decision. CARRIED - 4- General Purpose and Administration Committee Minutes May 9, 2005 AMENDMENT TO DRAFT PLAN OF SUBDIVISION 18T -97027 TO PERMIT A 323 TO 423 RESIDENTIAL SUBDIVISION IN THE CITY OF OSHAWA BEECHNUT DEVELOPMENT CORPORATION INC. PART LOTS 2 AND 3, CONCESSION 3, CITY OF OSHAWA Resolution #GPA-207-05 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report PSD-061-05 be received; THAT the City of Oshawa be advised that the Municipality of Clarington would have no objections to the approval of the proposed amendment to Draft Plan of Subdivision (18T-97027); THAT a copy of Report PSD-061-05 be forwarded to the City of Oshawa Planning Department; and THAT the interested parties listed in Report PSD-061-05 be advised of Council's decision. CARRIED REPORT OF THE EXPERTS PANEL ON SOUND-SORB, EBR# XA05E0005 Resolution #GPA-208-05 Moved by Mayor Mutton, seconded by Councillor Pinlge THAT Report PSD-062-05 be received; THAT Council endorse the Recommendations of the Report of the Experts Panel on Sound-Sorb (Attachment 2 to Report PSD-062-05); THAT the Minister, the Honourable Leona Dombrowsky, be requested to implement the recommendations immediately; THAT the Minister also be requested to apply the recommendations of the Expert Panel to other products, such as Nitro-Sorb made with similar compositions to Sound-Sorb and mostly composed of paper fibre biosolids; and THAT the Agricultural Advisory Committee of Clarington, Durham Region Planning and Health, Ministry of the Environment (York-Durham Office), John O'Toole, MPP, the City of Oshawa, the Township of Scugog, Protect the Ridges, interested parties and delegations be forwarded a copy of Report PSD-062-05 and advised of Council's decision on this matter. CARRIED .5- General Purpose and Administration Committee Minutes May 9, 2005 BILL 60 AMENDMENTS TO ONTARIO HERITAGE ACT Resolution #GPA-209-05 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-063-05 be received; and THAT a copy of Report PSD-063-05 be forwarded to the LACAC and the Bowmanville Heritage Conservation District Steering Committee. CARRIED Resolution #GPA-210-05 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Committee recess for ten minutes. CARRIED The meeting reconvened at 10:25 a.m. Mayor Mutton chaired this portion of the meeting. David Crome, Director of Planning Services, introduced the presentation of Andrea Gabor and Tim Smith, Urban Strategies, regarding Clarington Energy Business Park Study. He reported that 50% of the project has been funded by the Federal Government and other partners include the Region, Board of Trade, the University of Toronto, Gartner-Lee Limited, Delphi Group, and Totten Sims Hubicki. Andrea Gabor provided the background of the Energy Business Park Study. She stated that the study started last fall and the partnership has given the whole team a great synergy. The site has unique attributes including good access and high visibility; set between the Darlington Plant and the Darlington Park. The plan is to promote the South Courtice Employment Lands as the focal point and centerpiece for development within the growing Durham Energy Cluster. The presenter defined a cluster is a powerful partnership between political and business entities with a single focus on economic development. Several interviews have been conducted with various stakeholders. There were four concept options contemplated: Targeted Energy Sector Park, Energy Manufacturing Park, Energy Research and Demonstration Park, and Integrated Energy and Environment Park. The vision for the energy park is an integrated business, research and demonstration park. The goal for the park is to have a global design by using green development. Project Implementation will include Official Plan and rezoning amendments. The timeline for the project is difficult to predict as there are many influencing factors including marketing, and the energy and enthusiasm of the project team. Funding, development charges and incentives were briefly discussed. - 6 - General Purpose and Administration Committee Minutes May 9, 2005 Councillor Schell chaired this portion of the meeting. CLARINGTON ENERGY BUSINESS PARK STUDY Resolution #GPA-211-05 Moved by Councillor MacArthur, seconded by Mayor Mutton THAT the Clarington Energy Business Park Study and Report PSD-064-05 be received; THAT the Clarington Energy Business Park Study be referred back to staff for consideration of the recommendations including the preparation of a secondary plan, and holding of statutory public meetings for zoning and official plan amendments; and THAT all interested parties listed in Report PSD-064-05 and any delegations be advised of Council's decision. CARRIED David Crome, Director of Planning Services advised the Committee or a new hand-held Stop sign which includes a flashing red light. The sign is being tested by the crossing guards at the most busy crossing locations. ENGINEERING SERVICES DEPARTMENT There were no reports considered under this section of the agenda. OPERATIONS DEPARTMENT There were no reports considered under this section of the agenda. EMERGENCY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. Councillor Foster chaired this portion of the meeting. -7 - General Purpose and Administration Committee Minutes May 9, 2005 CLERK'S DEPARTMENT PRIVATE PARKING ENFORCEMENT Resolution #GPA-212-05 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report CLD-18-05 be received; THAT the by-law attached to Report CLD-18-05 to appoint a parking enforcement officer for private property be forwarded to Council for approval; and THAT Karen Audenaert, Valiant Property Management, and P.R.O. Security Investigation Agency Inc. be advised of Council's actions. CARRIED PRIVATE PARKING ENFORCEMENT Resolution #GPA-213-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report CLD-20-05 be received; THAT the by-laws attached to Report CLD-20-05 to appoint parking enforcement officers for private property be forwarded to Council for approval; THAT By-law 2003-191 be amended by deleting the names Craig Bennett, Steve Plue, and Jason Kilburn; and THAT Denise Franklin, Doug Pitcher, Richard Bell, Nikolaos Koitsopoulos, Tony Murray, and Keith Pearson be advised of Council's actions. CARRIED HERITAGE DESINGNATlONS- 6585 REGIONAL ROAD 34 AND 4675 BETHESDA ROAD Resolution #GPA-214-05 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report CLD-21-05 be received; - 8- General Purpose and Administration Committee Minutes May 9, 2005 THAT the by-laws attached to Report CLD-21-05 as Attachments No.1 and No.2 to designate 6585 Regional Road 34, Part Lot 30, Concession 6, Darlington and 4675 Bethesda Road, Part Lot 5, Concesssion 5, Darlington as heritage properties be forwarded to Council; THAT the Municipal Clerk be authorized to carry out all actions necessary to complete the process of property designation pursuant to the Ontario Heritage Act, R.S.O. 1990, c.O.18 and detailed within Report CD-021-05; and THAT Ms. Knox, Mr. and Mrs. Coombes, the Local Architectural Conservation and Advisory Committee, and the Ontario Heritage Foundation be advised of Council's decision. CARRIED QUARTERLY PARKING REPORT Resolution #GPA-215-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report CLD-22-05 be received; and THAT a copy of Report CLD-22-05 be forwarded to the Bowmanville Business Centre for their information. CARRIED Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2005-2 VALLEY'S 2000 POND CONSTRUCTION, BOWMANVILLE CREEK VALLEY OPPOSITE HETHERINGTON DRIVE Resolution #GPA-216-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-021-05 be received; THAT Hard-Co Construction Ltd., Whitby, Ontario with a total bid in the amount of $31 ,348.97 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2005-2, be awarded the contract for the Valley's 2000 Pond Construction, Bowmanville Creek Valley opposite Hetherington Drive as required by the Engineering Department; THAT the total funds required in the amount of $44,500.00 ($31,348.97 tender plus contingencies, G.S.T., consulting and soils) be drawn from Engineering Account #110-32-325-83262-7401; and - 9 - General Purpose and Administration Committee Minutes May 9, 2005 THAT the attached By-law to Report COD-021-05, marked Schedule "A", authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED CL2005-1 PEDESTRIAN WALKWAY, COURTICE - FOXHUNT TRAIL TO DARLINGTON BOULEVARD Resolution #GPA-217-05 Moved by Councillor Foster, seconded by Councillor Schell THAT Report COD-022-05 be received; THAT 614128 Ontario Ltd. o/a Trisan Construction, Schomberg, Ontario with a total bid in the amount of $74,895.05 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2005-1, be awarded the contract for the Pedestrian Walkway, Courtice - Foxhunt Trail to Darlington Boulevard as required by the Engineering Department; THAT the total funds required in the amount of $101 ,000.00 ($74,895.05 tender plus contingencies, consulting, soils and utilities) be drawn from Engineering Capital Account #11 0-32- 331-83213-7401, ($80,000.00) as carried over from 2003 and an additional $21,000.00 from the Roads Contribution Reserve Fund; and THAT the attached By-law to Report COD-022-05, marked Schedule "A", authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED LIONS CLUB OFFER TO LEASE, CLARINGTON BEECH CENTRE Resolution #GPA-218-05 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report COD-023-04 be received; THAT the offer from the Lions Club for the lease of space in the Clarington Beech Centre in the amount of $6.631 square foot for the term of September 1, 2005 to June 30, 2006 be approved; and THAT the attached By-law to Report COD-023-05, marked Schedule "A", authorizing the Mayor and the Clerk to execute the lease agreement with the Lions Club be forwarded to Council for approval. CARRIED - 10 . General Purpose and Administration Committee Minutes May 9, 2005 ONTARIO REALTY CORPORATION LEASE AGREEMENT Resolution #GPA-219-05 Moved by Councillor Schell, seconded by Councillor Pingle THAT Report COD-024-05 be received; THAT the Lease agreement (Schedule "A" to Report COD-024-05) with the Ontario Realty Corporation in the amount of $9,000.00 per annum for a one (1) year term be approved; and THAT the attached By-law to Report COD-024-05, marked Schedule "B", be approved authorizing the Mayor and the Clerk to execute the necessary agreement. CARRIED FINANCE DEPARTMENT There were no reports considered under this section of the agenda. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no reports considered under this section of the agenda. UNFINISHED BUSINESS There were no items considered under this section of the agenda. OTHER BUSINESS There were no items considered under this section of the agenda. ADJOURNMENT Resolution #GPA-220-05 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT the meeting adjourn at 11 :04 am CARRIED DEPUTY CLERK MAYOR - 11 - Clw:il1gton REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Tuesday, May 24, 2005 Report #: PSD-066-05 File #: A2005/011, A2005/012, A2005/015, A2005/016, and A2005/017 By-law #: Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 5, 2005 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-066-05 be received; and 2. THAT Council concurs with the decision of the Committee of Adjustment made on May 5, 2005 for applications A2005/011, A2005/012, A2005/015, A2005/016, and A2005/017; and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. Submitted by: Da [J/Crome, MCIP, R.P.P. Director of Planning Services Reviewed by: O~- ~ Franklin Wu, Chief Administrative Officer BMR*CP*DC*df 12 May 2005 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: PSD-066-o5 PAGE 2 1.0 APPLICATION DETAILS 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance application and the Committee's decisions are summarized in Attachment 1. The decisions of the Committee are detailed below. DECISIONS OF COMMITTEE OF ADJUSTMENT FOR MAY 5, 2005 A2005/011 Approve Approved A2005/012 Approve with modifications Approved with modifications A2005/015 Approve with modifications Approved with modifications A2005/016 Approve Approved A2005/017 Approve Approved COMMENTS 2.0 2.1 A2005/012 was an application to reduce the setback for a detached accessory building. The request was to reduce the interior side yard setback from 1.2 metres to 0.33 metres, and to reduce the rear yard setback from 1.2 metres to 0 metres. Staff determined that the applicant had constructed the shed over the property line, and would therefore have to move the structure. Staff's recommendation was a reduction of the side yard setback to 0.9 metres, and the rear yard setback to 0.6 metres, as the applicant was concerned that moving the shed too far would require the removal of branches on an existing tree. Two neighbouring residents spoke in favour of the application, and staff received four letters stating no opposition to the proposal. Staff did receive one letter in opposition to the application. Hearing Staff's recommendation, the applicant requested a side and rear yard setback of 0.6 metres, and Committee chose to approve the application for those distances. 2.2 A2005/015 was an application to reduce the required rear yard setback from 7.5 metres to 3.92 metres for an existing dwelling to permit the creation of a new lot. This application was a requirement of the land division application (LD2005/070). The land division altered the easterly property line from the defined interior side yard to the rear yard, and the existing structure was within that setback. Staff recommended that the variance be applied to the existing dwelling only, forcing any redevelopment to comply with the requirements of the zone. Committee agreed with Staff's recommendation and approved the reduction of the rear yard setback from 7.5 metres to 3.92 metres for the existing dwelling only. REPORT NO.: PSD-066-05 PAGE 3 2.3 Applications A2005/011 , A2005/016 and A2005/017 were approved as applied for. 2.4 Application A2005/013 was withdrawn from consideration as it was determined that the proposal did not fall within the mandate of the Committee of Adjustment under the Planning Act. 2.5 Application A2005/014 was withdrawn as a minor variance was not required for the proposed construction of a new barn. 2.6 Staff has reviewed the Committee's decisions and is satisfied that the applications that received approval are in conformity with the Official Plan policies, consistent with the intent of the Zoning By-law and are minor in nature and desirable. Council's concurrence with the Committee of Adjustment's decision is required in order to afford Staff's official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment ATTACHMENT 1 CJaL. 0 Leadingt~ PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: PROPERTY LOCATION: FILE NO.: DE JONG, SIERD GARROD,MARY 177 BEAVER ST.N." NEWCASTLE VILLAGE PART LOT 28, CONCESSION 2 FORMER TOWN(SHIP) OF NEWCASTLE VILLAGE A2005/011 PURPOSE: TO PERMIT THE CREATION OF A NEW RESIDENTIAL LOT BY REDUCING THE MINIMUM REQUIRED LOT AREA FROM 650 SQ M TO 595 SQ M, REDUCING FRONT YARD SETBACK FROM 4.5 M TO 2.8 M, REDUCING EXTERIOR SIDE YARD SETBACK FROM 4.5 M TO 0.27 M FOR EXISTING DWELLING. DECISION OF COMMITTEE: APPROVAL TO REDUCE MIN LOT AREA FROM 650 M2 TO 595 M2, REDUCE FRONT YARD SETBACK FROM 4.5 M TO 2.8 M, & REDUCE EXTERIOR SIDE YARD SETBACK FROM 4.5 M TO 0.27 M FOR AN EXISTING DWELLING AS IT IS MINOR & DESIRABLE IN NATURE & IN CONFORMITY WITH OP & ZBL DATE OF DECISION: May 5, 2005 LAST DAY OF APPEAL: May 25,2005 PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: PROPERTY LOCATION: FILE NO.: SKERRATT, JEAN SKERRATT, JEAN 143 CENTERFIELD DR." COURTICE PART LOT 34, CONCESSION 3 FORMER TOWN(SHIP) OF DARLINGTON A2005/012 PURPOSE: TO PERMIT THE REDUCTION OF AN INTERIOR SIDE YARD FROM 1.2 METRES TO 0.6 METRES AND THE REDUCTION OF THE REQUIRED REAR YARD SETBACK FROM 1.2 METRES TO 0 METRES FOR AN EXISTING ACCESSORY BUILDING (SHED). DECISION OF COMMITTEE: APPROVAL TO PERMIT REDUCTION OF AN INTERIOR SIDE YARD SETBACK FROM 1.2 M TO 0.6 M & REDUCTION OF THE REQUIRED REAR YARD FROM 1.2 M TO 0.6 M FOR AN EXISTING ACCESSORY BUILDING AS IT IS MINOR & DESIRABLE IN NATURE & IN CONFORMITY WITH OP & ZBL DATE OF DECISION: May 5, 2005 LAST DAY OF APPEAL: May 25,2005 PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: PROPERTY LOCATION: FILE NO.: BURK, FRANCIS BURK, FRANCIS 51 ELGIN ST." BOWMANVILLE PART LOT 12, CONCESSION 2 FORMER TOWN(SHIP) OF BOWMANVILLE A2005/015 PURPOSE: TO REDUCE THE REAR YARD SETBACK FROM THE MINIMUM REQUIRED 7.5 METRES TO 3.92 METRES FOR AN EXISTING STRUCTURE TO PERMIT THE CREATION OF A NEW LOT. DECISION OF COMMITTEE: APPROVAL TO REDUCE THE REQUIRED MINIMUM REAR YARD SETBACK FROM 7.5 METRES TO 3.92 METRES FOR AN EXISTING DWELLING ONLY AS IT IS MINOR AND DESIRABLE IN NATURE AND IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW DATE OF DECISION: May 5,2005 LAST DAY OF APPEAL: May 25,2005 ClYl-i1J.gton PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: PROPERTY LOCATION: FILE NO.: D.G. BIDDLE & ASSOCIATES LTD. CLARINGTON HYUNDAI INC. 17 SPICER SQ." BOWMANVILLE PART LOT 14, CONCESSION BF FORMER TOWN(SHIP) OF DARLINGTON A2005/016 PURPOSE: TO PERMIT THE CONSTRUCTION OF A COMMERCIAL BUILDING BY INCREASING THE MAXIMUM PERMITTED HEIGHT FROM 10 METRES TO 10.3 METRES. DECISION OF COMMITTEE: APPROVAL TO INCREASE THE MAXIMUM HEIGHT FROM 10 METRES TO 10.3 METRES TO PERMIT THE CONSTRUCTION OF A COMMERCIAL BUILDING AS IT IS MINOR AND DESIRABLE IN NATURE AND IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW DATE OF DECISION: May 5, 2005 LAST DAY OF APPEAL: May 25,2005 PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: PROPERTY LOCATION: FILE NO.: ZELINKA PRIAMO LTD. LOBLAW PROPERTIES LIMITED 2375 HIGHWAY 2 , MAPLE GROVE PART LOT 16, CONCESSION 1 FORMER TOWN(SHIP) OF DARLINGTON A2005/017 PURPOSE: TO PERMIT TENTS TOTALING 343 sa M IN AREA TO BE INSTALLED IN THE EXISTING PARKING LOT AS PART OF A GARDEN CENTRE ON A TEMPORARY BASIS FROM MARCH 1ST TO AUGUST 31ST, ANNUALLY. DECISION OF COMMITTEE: APPROVAL TO PERMIT TENTS TOTALLING 343 M2 IN AN AREA FOR A GARDEN CENTRE ON A TEMPORARY BASIS FROM MARCH 1 ST TO AUGUST 31 ST ANNUALLY AS IT IS MINOR AND DESIRABLE IN NATURE AND IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW DATE OF DECISION: May 5, 2005 LAST DAY OF APPEAL: May 25,2005 ClOC-!l1gron REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Tuesday, May 24, 2005 Report #: PSD-067-05 File #: ZBA 2005-015 By-law #: Subject: APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: FRANK MACRI RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT report PSD-067-05 be received; 2. THAT the application submitted by Frank Macri, to remove the Holding (H) symbol be APPROVED and that the attached By-law to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: i J. Crome, M.C.I.P., R.P.P. Director of Planning Services Reviewed by: d~t...s-L. Franklin Wu, Chief Administrative Officer BR/CP/DC/df 16 May 2005 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-0830 REPORT NO.: PSD-067-05 PAGE 2 1.0 APPLICATION DETAILS 1.1 Owner: Frank Macri 1.2 Applicant/Agent: (same as owner) 1.3 Rezoning: Removal of "Holding (H)" symbol from "Holding-Urban Residential Type One ((H)R1)". 1.4 Location: The area subject to the proposal is located at 3290 Trulls Road, Courtice, in Part Lot 31, Concession 3, former Township of Darlington. 2.0 BACKGROUND 2.1 On May 10, 2005, the Planning Services Department received a request from Frank Macri for the removal of the "Holding (H)" symbol from 3290 Trulls Road, Courtice. The Owner has also applied and received Approval for two severances (LDs 173 & 174/2004) subject to fulfilling conditions. The severances permit the creation of two new single detached lots and retaining a single detached lot. All lots will front on Trulls Road. 3.0 COMMENTS 3.1 The "Holding (H)" symbol affects all of 3290 Trulls Road, two proposed severed lots and a proposed retained lot. The application has been reviewed in accordance with Sections 23.4.2 and 23.4.3 of the Clarington Official Plan. Staff is satisfied that the following matters have been addressed and approved to the satisfaction of the Municipality including but not limited to: . Services and municipal works . Submission of technical studies . Execution of the appropriate agreements Execution of a Land Division Development Agreement is imminent. The Finance Department has indicated that all taxes have been paid. 4.0 RECOMMENDATIONS 4.1 In consideration of the comments noted above, approval of the removal of the "Holding (H)" symbol as shown on the attached by-law and schedule (Attachment 2) is recommended. REPORT NO.: PSD-067-05 PAGE 3 Attachments: Attachment 1 - Site Location Key Map and Property Plan Attachment 2 - Zoning By-law Amendment Interested parties to be notified of Council's decision: Frank Macri ATTACHMENT 1 "" Q' I Jo 1/10'16'1O.C I REFERENCf BEARING I 40.000 { PlAN/II lUSO I I ------ r --j riO, FUN4(J? 20795 J PIN 25704 060J N g WfH83/ I ---- I - "' I Eg 206' I " "" QQ "" ~ :~ I ~~ Q , I ~ ~ !Q ~ ~ H ~~ - :0: ~~ PART I :0: u ~ ~~ - ~ ~ :S~ ~ ~ AREA' 131 SQUARE IIURES ~ ~~ ~Q ~ '"~ -~ '" - Ie E~ ::. -- ~ '" i- ;; ~~ ~ I <> Ri <> '" ~i '" -' "' -~ Ie 551B I ill 1170'lf'ZO., 40.000 ill :<: I ..... ~ ~ I ..... I ..... I C ..... '" " "I ~ -~ ~ iE8 SIB ~ I ~ <.n ~ i- :<: ~ I 0 -' Ie ~ I Ie PART 2 I ~ ~ ~ I Ie ~ '" AREA, lj/ SQUARf IIfTRES I l!~ I - ~ " I '!; <.n ~~ ~ Ie i:< i- '" ~ '" I ~ -' ~- i '" ~ :5 0: Ie Ie I "''''' ;; 18 I f--c., - ~ ~ ~ 1170'16'20-, 40.000 ;;!:! '" I ~ i- -~ -' I ~ c., 18 ! co '" ..:; "" I ~ <> I ~ , <.n I , <.n ~a: ,. tJ I l<: h , s "" !' -0: I , 0 l<: , .. ~ - '-' - S I , ," I :0: ~ PART J :0: c., ~ ~ ~ .. I '-' ~ , ~ - ~ ARfA ' lJI SQUARE METRES ;; I "" " ~ ,,~ SI8(1J8jl i f Q ~~~ I 0 '"- -' ~ ~ ~ I .~ E2~! -' ~ ::1Il <( - ~ .......~ I ~~ ,POST ;0"' ~~~ ..D .IRE FENCE ON LINE 0.410 i I ~J tl I PLAN( I) & SET 1 I )H 18(1I8JI I/fTO.16'2O.C I 40,000 {PLAIUI} lli5lJ J SIB(IOO5) I I I PART I ( PARr Z, PLAN JOR-JZ69 I , ~ OIT I ~ _ !.LMll.OR....:.3lfiLl_ +- _ _ __ I c --------------- << Courtice Key Map o - ZBA2005-o15 Zoning By-law Amendment ( Removal of Holding) ~ ill ""'- . Owner: Frank Macri ~ THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2005- being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcasije to implement application ZBA 2005-015; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule "4" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Holding - Urban Residential Type One ((H)R1) Zone" to "Urban Residential Type One (R1) Zone" As illustrated on the attached Schedule "A" hereto, 2, Schedule "A" attached hereto shall form part of this By-law. 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. BY-LAW read a first time this day of 2005 BY-LAW read a second time this day of 2005 BY-LAW read a third time and finally passed this day of 2005 John Mutton, Mayor C. Anne Greentree. Deputy Clerk ATTACHMENT # ,;:Z TO REPORT # 0\)-0",-05 This is Schedule "A" to By-law 2005- passed this day of .2005 A.D. _ ____~__l :;.LrPllfl '~.'U"'oIIlII. i'Ill!ll ___PI'lfl(ll (J6I)J ~------ I ~~ . " , - , , r! -I i I ! ,N i I ~ ~I ! II! ~ I . , I 41 ~ I i ~ I 3 ,,~ . "" ,. h . . ! ~. . . . . . , "'~ I ~~ S"I"tJ)it :r1 :/7\ :~L~ N 'ap'IJI ~ , , "" "",.*rl't.Al/fllllll/lJ .'III~: _~.."~'!,_':..AlI.;~.~I.!.:...____~ "f , , ~ . J c ~ ! . . . '. . . ~ , ~ ;5 "~ ,~ . ~ i~ -' ~ ~ ~ ~ ELZI Zoning Change From "(H)R1" To "R1" John lV,ut:o'l, Mayor Petti L Bocrie, ,Vlunici:)cl Cle'k Subject Lands Courtice \Ii ki (.> ~ '"' q![ilJgton REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Tuesday, May 24,2005 Resolution #: Report #: EGD-15-05 File#: By-law #: Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 2005. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-15-05 be received for information. Submitted by: A. S. Cannella, C.E.T. Director of Engineering Services Reviewed bO~~ Franklin Wu Chief Administrative Officer ASC*RP*bb May 9, 2005 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-9282 REPORT NO.: EGD-15-o5 PAGE 2 1. BACKGROUND: 1.1 With respect to the Building Permit Activity for the month of April 2005, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF APRIL YEAR TO YEAR TO % CHANGE OF VALUE 2005 DATE 2005 DATE 2004 YTD 05-04 Permits Issued 115 327 475 -31.2% VALUE OF CONSTRUCTION Residential $13, 153,4~ $43,066,901 $61,268,613 -29.7% Industrial $C $11,600 $20,000 -42.0% Government $95,00C $145,000 $20,000 625.0% Commercial $2,834, 12~ $2,944,129 $4,529,714 -35.0% Institutional $0 $0 $19,609,800 N/A Agricultural $329,157 $413,848 $223,436 85.2% OPG $C $0 $80,000 N/A Miscellaneous $36,950 $63,850 $18,300 248.9% TOTAL $16,448,685 $46,645,328 $85,769,863 -45.60;' The following is a historical comparison of the building permits issued for the month of "APRIL" and "YEAR TO DATE" for a three year period. Historical Data for Month of "April" $35.000.000 $30,000.000 $25,000,000 $20,000,000 $15,000,000 $10.000,000 $5.000,000 $0 2005 [ilv-alu~ $16,448,685 - Historical Data ''YEAR TO DATE" $100,000,000 $90,000.000 $80,000.000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30.000.000 $20.000.000 $10,000.000 $0 II value REPORT NO.: EGD-15-o5 PAGE 3 The following is a comparison of the types of dwelling units issued for the month of "APRIL" and "YEAR TO DATE". I I 38 I Semi- J Detached 52% Dwelling Unit Type ''YEAR TO DATE 2005" 1 Apartment 0% 117 Single Detached 49% o TOIM1house 0% Dwelling Unit Type "APRIL 2005" o Apartment 0% o Townhouse 0% 35 Single Detached 48% 120 Semi- Detached 51% . Single Detached 35 ISl Semi-Detached 38 Cl Townhouse 0 EEl Apartment 0 . Single Detached 117 ISlSemi-Detached 120 ClTownhouse 0 Ii!l Aparbnent 1 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: APPLICANT CONSTR TYPE LOCATION VALUE $2,713,129 KT J Holdings Ltd. New Retail Building 2445 Baseline Road Attachment #1 - Monthly Building Permit Activity Report/Historical Comparison of Building Permit Municipality of Clarington Building Services - Monthly Activity Report ATTACHMENT , \ TO REPORT If IS.., D - 1$-05" April 2005 2005 2004 Type of Construction April Year to Date April Year to Date Residential: Single Detached 35 117 67 164 Semi-Detached 38 120 62 142 Townhouse 0 0 33 54 Apartment 0 1 0 0 Other Construction 20 46 30 68 Sub Total 93 284 192 428 Industrial: New Building 0 0 0 0 Addition/Alteration 0 2 1 2 Sub Total 0 2 1 2 Government: New Building 2 3 0 0 Addition/Alteration 0 0 0 1 Sub Total 2 3 0 1 Commercial: New Building 1 2 3 6 Addition/Alteration 5 9 3 13 Sub Total 6 11 6 19 Institutional: New Building 0 0 0 2 Addition/Alteration 0 0 0 3 Sub Total 0 0 0 5 Agricultural: New Building 3 5 2 5 Addition/Alteration 0 0 1 2 Sub Total 3 5 3 7 OPG: New Building 0 0 0 0 Addition/Alteration 0 0 0 1 Sub Total 0 0 0 1 HVAC, Plumbing & Miscellaneous: 11 15 3 8 Demolition: 0 7 2 4 TOTALS 115 327 207 475 2005 2004 April Year to Date Aprii Year to Date Residential: $13,153,449 $43,066,901 $27,647,254 $61,268,613 Industrial: $0 $11,600 $15,000 $20,000 Government: $95,000 $145,000 $0 $20,000 Commercial: $2,834,129 $2,944,129 $1,530,000 $4,529,714 Institutional: $0 $0 $0 $19,609,800 Agricultural: $329,157 $413,848 $106,436 $223,436 Ontario Power Generation: $0 $0 $0 $80,000 Miscellaneous: $36,950 $63,850 $3,300 $18,300 TOTALS $16,448,685 $46,645,328 $29,301,990 $85,769,863 . ApriJ 2005 PERMIT FEES April $92,055 2005 Year to Date $290,066 April $188,296 2004 Year to Date $596,626 2005 2004 April Year to Date April Year to Date Building Inspections 764 2687 648 2001 Plumbing Inspections 615 2274 448 1370 TOTALS 1379 4961 1096 3371 2005 2004 April Year to Date April Year to Date Single Detached 35 117 67 164 Semi-Detached 38 120 62 142 Townhouse 0 0 33 54 Apartments 0 1 0 0 TOTALS 73 238 162 360 YEAR: 2005 AREA (to 2004 2003 2002 2001 2000 1999 1998 1997 1996 1995 month) Bowmanville 81 587 468 345 312 188 184 313 423 217 229 Courtice 88 173 180 133 129 231 296 254 295 331 170 Newcastle 62 191 123 131 76 110 78 4 5 3 Wilmot Creek 3 25 29 38 24 19 21 33 21 16 16 Orono 1 2 1 1 1 Darlington 2 15 13 17 47 102 31 14 20 17 21 Clarke 1 10 16 15 9 17 17 12 20 10 7 Burketon 1 1 1 1 1 2 Enfield 3 Enniskillen 1 2 5 7 6 3 7 3 Hampton 3 1 1 1 2 1 2 2 1 Haydon 1 1 2 Kendal 1 3 2 1 Kirby 1 Leskard 1 1 Maple Grove 1 Mitchells Corners 1 Newtonville 5 3 3 3 1 2 2 Solina 3 3 1 1 Tyrone 3 9 3 TOTALS 238 1015 843 701 609 679 640 636 801 601 447 ;0 CfNJl1gtoo REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MAY 24, 2005 Report #: OPD-005-05 File#: By-Law #: Subject: GUINEA PIG CLUB OF CANADA Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-005-05 be received; and 2. THAT Council recognizes the Guinea Pig Club, Canadian Wing during the Year of the Veteran, to be displayed at the Municipal Administrative Centre; and 3. THAT all parties be notified of Council's direction. Submitted b : Reviewed dtl ~ (lO~ W1'L. , Franklin Wu, Chief Administrative Officer REPORT NO. OPD-005-05 PAGE 2 BACKGROUND AND COMMENT: Dr. A. Ross Tilley was born in Bowmanville, Ontario, the son of a local general practitioner. He trained in surgery - Toronto, New York, Edinburgh and also with Steinberg, the great Vienna pathologist. In 1935 he opened a private practice in Toronto at the Toronto Western-Wellesley Hospital. He became interested in plastic surgery which was a young specialty then, with only three qualified plastic surgeons in Canada. Dr. Tilley was a member of the Canadian Army Medical Corps Militia and went on active service immediately on the outbreak of the war, transferring to the new RCAF Medical Branch shortly after its formation. He was posted at RCAF Headquarters in the United Kingdom in 1941 as principal medical officer. In 1942 Dr. Tilley was transferred to the Queen Victoria Hospital in East Grinstead in Sussex which was the centre for the treatment of burned Commonwealth airmen. As the number of Canadian casualties increased, it became necessary to build a purely Canadian wing of the hospital. Dr. Tilley was the leader in planning this wing which was built by the Royal Canadian Engineers. He and his colleagues treated hundreds of airmen, mostly Canadians, during the war and for a period afterward. His work along with that of other surgeons at East Grinstead on wartime burn casualties was monumental not only from the point of view of individual patient treatment but also from the principles of treatment they developed at that time. The burned airmen, who were patients at East Grinstead, formed a group which with sardonic humour, they called The Guinea Pig Club. A list of the Club - Canadian Wing is attached to this report. The Club has flourished and remains active in United Kingdom and Canada. Dr. Tilley until his death was the President of the Club. I:\GPA REPORTS 2005l0PD-Q05-05: GUINEA PIG CLUB OF CANADA-doc REPORT NO. OPD-005-05 PAGE 3 RECOGNITION Through discussions with Steve Rowland and the Royal Canadian Legion, Bowmanville Branch it is being recommended that an appropriate recognition be created and displayed at the Municipal Administrative Centre. A sketch featuring Dr. Ross Tilley and the Guinea Pigs will be created with an Honour roll of the 125 members of the Canadian Wing of The Guinea Pigs complete with their Club logo. The print will also be reproduced and given to the Dr. Ross Tilley Public School as well as the Royal Canadian Legion, Bowmanville Branch. BUDGET The cost for the sketch and Honour roll is estimated at $1 ,000.00. The Director of Finance has reviewed the recommendation. Attachments: Attachment #1 The Guinea Pig Club membership list Parties to be Notified: Steve Rowland Royal Canadian Legion, Bowmanville Branch Dr. Ross Tilley Public School CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE, ONTARIO L 1 C 3A6 T (905) 263-2292 F (905) 263-4433 I:\GPA REPORTS 2005\OPD-005-05; GUINEA PIG CLUB OF CANADA.doc guinea Pig C!u6 - Caruufuzn 'Wine James q. )!aams J{er6ert )!Urid"ge qeorge )!([en 1(fnnetft)![[ison J{arry )! naerson J{arry ([J. )!naerson J. eyri{ )!naerson 'l1/i[["utm )!ngan J{aroU )!very ([Jougf"as 'l(/Bacon J.Jf. C13ain 0/. C13an/i} 'Wi[[iam ([J. C13ar6er qeorge C13eaucftamp qerry 'E. C13ernier L. P. C13erryman qoraon)!. C13id"d"Ce )!lim C. C130wes Pau{ C13rancft 1(fnnetft C13ranston 'EricC13risttYW Joftn C13rougftton W'l?, C13urton Les Caaad 'E.)!. Cain C13, Camp6e<< Lorne :MiJJCwd{ Cameron 'Ed'wara Carfson Louis-Pfti{[jpe Catd{ier 'Eagar q. CecUe 'Maurice Cftar60nneau 'l?, CMana Ceci{ Cooper 'l?, Co{ver )!rtftur q. Coo/is Joftn S. Cummins Jf.'J{.Jf. Curwain q. ([Janf&n 1(fnnetft ([Javid"son 1(fnnetft J. ([Jaws Pau{ 'Y. ([Javoua orvd ([Jove 'E.)!. ![JoyCe qeraU ([Jufort J Stuart ([Juncan J{enry 'Ernst Joftn 'Everett qeorge Pawcett 'Everett Perguson James 'Ferguson 1(fnnetft 'l?, 'Fisfter q. Por6es 'l!96ert)!. Pra.ser qoraon Prearidi.. ([JonaU 'Free6orn 'l!96ert qarvin StanCey qiven 'l1/i{{iam Jf. qoUing Les qood"son J. qri[[ J. qnllfzien 'Nevi{[e qunnis pranft'E. J{anton Joftn J{ard"i.ng 'l(JginaU J{arrison Liond'E. J{a.stings Cyri{ 'F. J{ic/i} ([Jougt"as J. J{ie/i} James L. J{ie/i} 'WJ, J{iggins preamftJ{iCey <JWy J{ocf&ng 'l?, J{ouston 'FranftJ{u66ard" C.)!.L. J{urry Owen J. Jones Joftn 1(frr Joftn J. 1(frr Zazist"aw 1(rasnoae6sf& 'E. 'M. Lacasse !/J.Jf. Lanctot JI{6ert Lanaer Jlrtftur 1( Leitcft <JWy 'Eawara Leupp Joftn 'E. Levi c.:M. Lipsett <JW6ert 'T. LCoya )!,J. Lora Jimmy Love ([Javid" Lunney Josepft L. L ym6urner C. "Cftucf(' 'MacCean J.)!.Jf. C13. :Marceau J{enri J)!. 'Marcotte James :Martin 'l1/i[[iam 'E. 'Martin Joftn :MtV:J.<!e[[ 'l!96ert C. 'McCa[[um 'Norman C. 'McJ{o{m ([JonaU S. 'Mac'Nei{{ 'T.([J. :Mc/isown 1(fnnetft C. 'McLennon ([J. C. 'Mcnei[[ ([Juncan 'J{. 'Mc'Tavisft C13ruce S. :Mitcfte[[ 'Marc 'Monpetit ATTACHMENT NO.: 1 REPORT NO.: OPD-005-05 qarnett 'Moore Jimmy 'Morrison J. ([Jefmar'Muffora Lawrence 5W' uir 'Wif[iam 'Newson 'T. 'Nieftofs qoraon)!. 'NoMe Sydney 'Noyes qs. O'C13rian 1(jlr{ 'E. O'Connor J{aroU JI. Ogaen Joftn Perry J{owara L. Pfti{[jps L. Pfti{[jps 'M.)!. Pt"atsfip 'Tadeusz Potf6eresf& 1(fnnetft Porter Jaco6 'l(Jaefippp J. 'Rjc/igra C13ernard'l(jd"aing Joftn JI. '1?synolifs StanCey q. '1?synoUs S. <JWund !/J. Scftu{tz ([JonaU Simpson 'Eaward'W Smitft Joftn Camp6e[[ Smitft 1(fnnetli C. Smytft Lawrence J. Somers Joftn Soutftwe[[ q.L. Spracftman J{aroU Stannus ([Jougt"as :M. Stepften Ivan St. Joftn ([J.Stu{tz J.C13. Su{[jvan <JW6ert 'Tait 'l1/i{{iam 'E. 'Tanner <JWymona'Tarang J. 'I/iomas ([Jougt"as 'I/iompson Leonard'Trem6t"ay <Rjcftard" L. 'Turn6u{{ C13. Vincent Les JI. 'Wainwrigftt <JWnaU 'Noon 'Wara Pau{ S. 'Warren Pau{ Joftn 'We6er qeorge ~nson qeorge)!. 'l1/iCron q eorge 'WilSon ([JonaUo/. 'Wrigftt I:\GPA REPORTS 2005\Guinea Pig Club list.doc Cl~n REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: MAY 24, 2005 Report #: OPD-00G-05 File#: By-Law #: Subject: KIRBY UNITED CHURCH Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-006-05 be received; and 2. THAT Council, based on the presentation of the financial plan indicating no cost to the Municipality, by the Clarington Museum and Archives Board, approve in principle the acquisition and relocation of the Kirby United Church. ath B. ., RD.M.R, RRFA Director of Operations o~~ Reviewed by: Franklin Wu, Chief Administrative Officer Submitted by: FH\kd REPORT NO. OPD-006-05 PAGE 2 1.0 BACKGROUND The Clarington Museum Transitional Board and the Clarington Museum and Archives Board expressed interest in the Kirby United Church for relocation on the grounds of the Kirby Schoolhouse SS No. 14, Cathcart Blacksmith Shop and the Volunteer Building. The Kirby United Church was built in 1880 by Messrs. Knott of Orono and the building committee consisted of Jonathon Tyerman, William Thornton and John Rickaby. It opened on November 21st, 1880. In 1996 the building was designated as historical significance for the original brick facade and fieldstone foundation, decorative quoins and hood surrounds, lancet windows with panes of original coloured glass, tin ceiling, tin ceiling vent in sanctuary and pine floors, etc. 2.0 KIRBY UNITED CHURCH - ACQUISITION As Council is aware, the Clarington Museums and Archives Board expressed its interest to the Kirby United Church Trustees and the Council of the Municipality of Clarington in the purchase of the Church building and its chattels based on certain terms and conditions. The Trustee of the Kirby United Church through Mr. Brian Colville has indicated their willingness to transfer the building and chattels. Attachment #1. Municipal staff have reviewed all of the information required and now are bringing forth this report to assist the Council in evaluating the acquisition and relocation of this historical building. 3.0 PROPERTY INSPECTION REPORT A structural integrity analysis of the existing building was undertaken by Totten Sims & Hubicki, Whitby Ontario. The assessment of the building was completed to identify the condition of the facility and long term capital expenditures needed to maintain the building. Based on TSH's investigation, it is concluded that the existing structure is in good condition especially considering its age. There is no evidence of any significant structural distress or deterioration. I:\GPA REPORTS 2005\OPD-006-G5-KIRBY UNITED CHURCH.doc REPORT NO. OPD-006-05 PAGE 3 3.0 PROPERTY INSPECTION REPORT cont'd The building is considered sound and could be relocated once additional bracing is installed on the masonry end walls of the building. With regards to building upgrades, window refurbishment and exterior / interior finishes will have to be considered over the next five years as part of the Capital Budget Program for the building. 4.0 RELOCATION AND RESTORATION COSTS One of the delays in finalizing a budget for the relocation of the Church has been the result of the Ministry of Transportation Ontario in reviewing the travel route to relocate the facility. There are three options to relocate the building: 1. Transport across and along Highway 35/115 to new site. 2. Transport over the Highway along the bridge and Regional Road 9. 3. Transport across Highway 35/115 at the on and off ramps for Regional Rd 9. A review of the bridge crossing Option Two with the number of high voltage, service connections and landscape obstructions is not recommended due to cost, complexity, impact on the surrounding landscape and possible need to reinforce the existing bridge structure. Option Three resulted in similar concerns as Option Two. Option One of moving the Church across and along the Highway will not involve any hydro service modifications or removal of any trees. Consultants with MTO Corridor Management offices identified several issues with respect to utilizing Option One: 1. Side ditches would need to be filled in with temporary culverts to maintain drainage 2. Removal of the center median is possible but will need temporary safety controls before and after the move. C:IDocuments and Settingslhl011Local SettingslTemporary Internet FileslOLK7DIPage 3 - KIRBY UNITED CHURCH,doc REPORT NO. OPD-006-05 PAGE 4 4.0 RELOCATION AND RESTORATION COSTS cont'd 3. Provisions of detours are needed in case of delays caused by problems that might arise. 4. Police escorts and attendance would be required. 5. The move would likely take place at night. Currently MTO's position is that this route for relocation is not acceptable due to serious safety and operational concerns, as per their correspondence dated January 19, 2005. For the purpose of preparing the budget, the following tasks and preliminary costs based on Option One are provided for Council's consideration. Further detailed studies must be completed should the plan for relocating the facility proceed. Reinforcement of existing structure New foundation and sidewalks Site grading at proposed site Site work for building move Relocation of building by movers Allowance for association moving costs, MTO Police Reconstruction of storage area, lower level finishes Relocation and reconstruction of site masonry Restoration and decommission of existing church site New electrical service New HVAC system New sanitary system Engineering Contingency - 5% TOTAL $10,000 $25,000 $20,000 $60,000 $100,000 $25,000 $40,000 $50,000 $30,000 $10,000 $20,000 $25,000 $30,000 $25,000 $470,000 I:\GPA REPORTS 2005\OPD-006-05-KIRBY UNITED CHURCH.doc REPORT NO. OPD-006-05 PAGE 5 5.0 OPERATIONAL AND CAPITAL COSTS The Clarington Museum Board and Archives will be making a presentation at the time of this report regarding the impact that this acquisition will have on their staff and their budget. The Administrator has met with the Director of Finance to review the proposed operating budget and had general discussion pertaining to the financial plan for the relocation and commissioning. 6.0 CONCLUSION If Council approves the acquisition of the Kirby United Church in principle, staff will have to finalize the actual relocation option with the respective authorities and prepare any adjustments to the budget presented in this report. Once this is done, staff will work with the Clarington Museum and Archives Board to develop a critical path as it relates to the financial plan presented by the Board. Attachments: Attachment #1 Letter from Mr. Brian Colville, Trustee CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T (905) 263-2292 F (905) 263-4433 J:\REPORTS TO CLERKS\GPA Reports\Operations GPA\OPD-006-05-KIRBY UNITED CHURCH.doc ATTACHMENT NO.: 1 REPORT NO.: OPD-00G-05 Trustees of Kirby United Church Kirby, Ontario, LOB lMO 905-983-9473 April 28, 2005. Dear Councillors, This letter is in reference to the proposed transfer of Kirby United Church through the efforts of the Clarington Museum, Clarington Council, and the Trustees of Kirby United Church. There are no encumbrances on the property or the building as certified by our lawyer, Mr. Kay Lycett of Orono. The proposed transfer of the building itselffor relocation to museum property is in full accordance with the wishes of our former congregation. The three trustees, Mr. Clare Chapman, Mrs. Jane Dodds, and myself, Brian Colville are authorized to act in the transfer of this building. There are no prior constraints on future use of the building by our members at its new site, and no contractual obligations of council or the museum board regarding any future use of the building. The transfer is of the building structure and chattels, with the real estate property remaining in the hands of Kirby trustees. The intent of this undertaking is to preserve the beautiful heritage Church in a safe museum setting for enjoyment and education of future generations. Thank you for considering this undertaking. Sincerely yours, ~JC-LJk Brian J. Col~le (on behalf of Trustees) (!~-YJgton REPORT EMERGENCY AND FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 24, 2005 Report #: ESD-007-05 File # 10.12.6 By-law # Subject: FIRE SERVICES EMERGENCY MEDICAL RESPONSE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: I. THAT Report ESD-007 -05 be received; 2. THAT the City of Os haw a's resolution regarding Fire Services Emergency Medical Response be endorsed; and 3. THAT the Region of Durham and the City of Os haw a be advised of Council's decision. S,bmittedby _ ;{",L J~ . Gordon Weir, AMCT, CMM111 Director of Emergency & Fire Services Reviewed by:Ot-". ~ Q-->~. Franklin Wu, Chief Administrative Officer GW:sr Attachment I: City of Oshawa Correspondence dated March 22, 2005-05-13 Attachment 2: City of Os haw a Report OS-05-37-CM dated March 8, 2005 CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-6506 REPORT NO. ESD 007-05 PAGE 2 COMMENTS After reviewing The City of Os haw a's Report OS-05-37-CM dated March 8, 2005 (copy attached) staff agrees that there is a need to address the reimbursement of costs for Fire Services to respond to medical emergencies. Medical responses in this Municipality have become approximately 42% of our call volume. Staff also agrees, with a view to achieving greater efficiencies and possibly response times, that the Region of Durham in its development plans for new emergency medical service facilities should ensure comprehensive location analyses are completed which include local fire station locations as possible locations for ambulance facilities. RECOMMENDATIONS Staff requests that Committee recommend to Council that we endorse the City of Oshawa's Report OS-03-297-CM and that Council notify the Region of Durham of its support of the recommendations set out in the City of Os haw a's report. 0-/0 '05APROl Pf1 3:QS:57 ATTACHMENT II TO REPORTIJ e.&D -ty.,7-rf;' File F-5000 -Du}~."~'" OtERI( 'N_ , ......~. ACK. BY_... . OR' rES Department of Corporate Services March 22, 2005 P.M. Madill Regional Clerk The Regional Muni . ality of Durham 605 Rossland R E. P.O. Box 62 Whitby, UN 6A3 "I --, - .-~ Re: Fire Services Emergencv Medical Response ~._-,...._,-,: g::-~ - ~"',.,,.-,- i'.3~~,;,tL9 ...-: ' ..'''-,.........,...~...~.. City Council considered the matter at a meeting held March 21, 2005 and adopted the following recommendation of the Operational Services Committee: "I. That the Region of Durham respectfully be: (a) requested to reimburse all costs associated with the provision of EMS service provided by municipal Fire Services, as per Option 2 outlined in Section 3.2.3 of Report OS-05-37-CM dated March 8, 2005; and (b) continue to comply with established response criteria protocols for the dispatch of municipal Fire Services. 2. That Report OS-05-37-CM be forwarded to Durham Region municipalities, the Association of Municipalities of Ontario, area MPP's, the Association of Municipal Emergency Medical Services of Ontario, the Ontario Association of Fire Chiefs, the Ontario Fire Marshal's Office, and the Ministry of Community Safety and Correctional Services requesting a letter of support be forwarded to the Minister of Health and Long Term Care for increased funding for the Regional provision of Emergency Medical Services, Regional reimbursement of costs for municipal Fire Services EMS support, and the transfer of the Central Ambulance Communications Centre to Regional EMS. 3. That the Ministry of Health and Long Term Care arrange a meeting with the Ministry of Community Safety and Correctional Services, and the Ontario Association of Fire Chiefs to address improvements in the EMS model including increased funding for the provision of emergency medical services. The Corporation of the City of Oshawa City Clerk Services 50 Centre Street South, Oshawa, Ontario L 1 H 3Z7 TEL: 905436-5639, FAX: 905-436-5697 Webslle: www.oshawa.ca -2- 4. That the Ministry of Health and Long Term Care be requested to establish up-to-date response time standards for Regional EMS. 5. That the City of Oshawa request the support of other Durham Region municipalities to have Durham Region in its development plans for new emergency medical service facilities ensure comprehensive location analyses are completed which include local fIre station locations as possible locations for ambulance facilities." Consideration of this matter by Regional Cotmcil is appreciated. Enclosed is a copy ofR:epbrt OS-05-37-CM dated March 8, 2005. As noted in Parts I (a) (b) and 5, the City of Os haw a respectfully requests the Region of Durham to reimburse all costs associated with the provision of EMS service provided by municipal Fire Services (as per Option 2); and that the Region, in its development plans for new emergency medical service facilities, ensure comprehensive location analyses are completed which include fIre station locations as possible locations for ambulance facilities. By copy of this letter, I am advising area Municipalities of Council's decision and requesting their support to request the Region consider fIre station locations as possible locations for ambulance facilities in development plans for new emergency medical service facilities. If you need further assistance, please contact Steve Meringer, Fire Chief at the address listed below, or by telephone at 905-433-1238. ~'- Sandra Krane City Clerk SKJrnm Enclosure c. City Manager's Office Fire Services City of Pickering Town of Ajax Town of Whitby Municipality ofClarington /" Township of Brock Township ofScugog Township ofUxbridge Oshawa (Y)O/\. I to Report.)l - CncQ., NO/) QVoS- Report rh. ell, In Motion To: Operational Services Committee Item: Date of Report: OS-05-37-CM March 8, 2005 From: Bob Duignan, City Manager File: Date of Meeting: A-2100 March 14,2005 Subject: Fire Services Emergency Medical Response Ward: All GUC- ij05 Attachment 1/2 SD 007-05 1.0 BACKGROUND Since the inception of the tiered response agreement between the Province, the Region of Durham and the City of Os haw a, introduced as part of the 911 program in the early 1990's, medical responses by Oshawa Fire Services have increased considerably. Statistics for 2004 confirm that medical responses account for more than 50% of Oshawa Fire Services total responses, as shown in the following table: Fire Services Emergency Responses Year Total Number oCCalls Medical Calls (%) 2000 6,519 2,877 (44%) 2001 7,308 3,554 (49%) 2002 7,445 3,619 (49%) 2003 8,231 4,293 (52%) 2004 8,249 4,319 (52%) Council was previously provided with Report OS-03-297 dated July 23, 2003 (Attachment No. I) with respect to Fire Services emergency medical responses. The report provided Council with an explanation of the increase in emergency medical responses at that time, as well as recommendations for facilitating service delivery improvements. Staff have since followed through on Council's recommendations. The purpose of this report is to outline outstanding concerns regarding the three-tiered response to emergency medical calls and to recommend to Council proposed changes to the current EMS model to improve the efficiency and effectiveness of emergency medical services. 2.0 INPUT FROM OTHER SOURCES Fire Services has received feedback on concerns related to the three-tiered response from the following: · Durham Region Fire Chiefs; · Durham Emergency Medical Service; · Durham Regional Police/911 Centre; · Ministry of Health and Long Term Care; . Region of Durham; 45 Report to the Operational Services Committee (Continued) -2- Item: OS-oS-37-CM Meeting Date: March 14, 2005 · Lakeridge Health Base Hospital; and · Oshawa Central Ambulance Communications Centre (CACC) presently managed by the Ministry of Health and Long Term Care. 3.0 ANALYSIS 3.1 Current EMS Model Emergency medical services are delivered via a three-tier response model involving the Province, the Region and local municipal Fire.$el"\'ices. The Province is responsible for the.CACC, which currently controls communications to Durham Region EMS and municipal Fire Services. The CACC determines the severity of the calls and dispatches accordingly. The Region operates the EMS through the provision of land ambulances with base funding from the Province. The Province is responsible for setting guidelines and protocols regarding response times and level of service that the Region must follow. The Ministry of Health and Long Term Care currently has no standard with respect to response times but the best practice is to target 1996 EMS performance levels which were on average a 9 to 10 minute response time. The Region meets a 7 minute 55 second response time for 90% of its calls in the City of Oshawa. Fire Services at the municipal level are the second level of response. Fire Services currently receives calls from the CACC, although because the Province's system is not automated, calls to the Region and Fire Services are not delivered simultaneously. Fire Services response times are as follows: · 49.5% of calls are responded to within 4 minutes; . 27.3% under 5 minutes; . 13.1 % under 6 minutes; and . 10.2% over 6 minutes. Call response by Oshawa Fire Services is under 6 minutes 90% of the time compared with the EMS time of 7 minute 55 seconds. Although EMS response times have improved, Fire Services is still first on the scene in many cases, although it is the second level of response. In all cases, EMS is dispatched before Fire Services to tiered response calls. Fire Services response times do not "stop the clock" upon their arrival and are not included in the provincially targeted timelines. (The term "stopping-the-clock" is a measure of the time necessary for a primary care provider to arrive on scene with appropriate equipment to provide emergency patient care.) 3.2 Evaluation of Current Model 3.2.1 Mandate of Regional EMS Regional EMS is the principle service provider of medical emergency services. Some efficiencies were gained when the service was downloaded to the Region in lieu of a mix of provincial and private ambulance services. With the Regional EMS system, there is an ability to provide better coverage throughout the Region by moving ambulance units around the Region and strategically 46 Report to the Operational Services Committee (Continued) -3- Item: OS-05-37-CM Meeting Date: March 14, 2005 locating ambulance stations. As weU, there is consistency in the training of staff and purchasing of equipment. However, it is also recognized that the downloading of the service was incomplete with the CACC remaining at the Province. Regional EMS is the agency that the public holds accountable for the service yet Regional EMS is not accountable for aU facets of service delivery. 3.2.2 Role of Fire Services Fire Services have traditionally responded to EMS caUs and generaUy arrives first on the scene in many cases. As such, Fire Services provides a significant role in the provision of emergency medical services. Both the Region and the public rely on Fire Services for quick response and to maintain high life save rates. It must. be recognized, however, that fire prevention; education and suppression are Fire Services principle mandate. In order to meet National Fire Protection Association (NFP A) standards, Fire Services must deploy a minimum number of staff. There is capacity within this system to allow Fire Services to respond to other caUs such as medical incidents while still meeting NFP A standards. This is consistent throughout most fire departments and during multiple event instances mutual aid support is provided by neighbouring departments, if necessary. Although rare, if resources are limited, fire calls take priority and the CACC is notified that Fire is unable to respond. If the current model of shared responsibility for emergency medical service is to continue, there is a need to address the reimbursement of costs for Fire Services to respond to medical emergencies. 3.2.3 Model Options Several models can and should be considered. The question is which is the most efficient model for EMS delivery. The options are: 1. Status quo; 2. Status quo with cost reimbursement to municipal Fire Services; 3. Self-sustaining Regional EMS; and 4. Transfer of EMS to lower tier for integration with Fire Services. Each option is discussed below. Status Ouo inefficiencies are present in the status quo model. It is inadequately funded by the Province, target performance levels have not been updated and, because provincial standards do not recognize Fire Services responses, "stopping-the-c1ock" response times are not optimum. As explained above, current EMS dispatch functions are the responsibility of the Province. Fire Services receive calls from the CACC, although because the Province's system is not automated, caUs to the Region and Fire Services are not delivered simultaneously. In addition, the involvement of the Province in the CACC means the dispatch function is through a third party. On many occasions, messages to EMS and Fire are not consistent with respect to important information regarding the patient or 47 Report to the Operational Services Committee (Continued) -4- Item: OS-05-37-CM Meeting Date: March 14, 2005 potential hazards upon arrival. Also, there have been significant delays in notification noted from time to time between EMS and Fire, which increases response times. The accountability for the dispatch service could be improved through a direct reporting relationship to the Region EMS. Durham Region EMS has expressed interest in taking over responsibility of the Durham area CACC. The Ministry of Health and Long Term Care has confirmed that a five-year pilot project is underway for the delivery of dispatch services in Niagara Region where the Regional EMS was the successful bidder. The Province has put a moratorium on further pilot projects until the pilot initiative is completed and results reviewed. Downloading the CACC responsibilities with supporting fmancial resources would assist with communication issues currently facing Regional EMS and Fire Services. In the ni.'eantime, the CACC representatives have agreed to cOritinue to review issues brought forward to them in an effort to improve current communications. . The Ontario Association of Fire Chiefs, the Ontario Fire Marshal's Office and Emergency Health Services have also struck a committee to develop a Project Management Action Plan with respect to the delivery of emergency medical services. The intent of the project is to reduce and harmonize the number of protocols for tiered response within the communities of Ontario for EMS providers. The committee anticipates a revision to the 1997 Tiered Response Guideline by the spring of 2005. This will include clearly defined response guidelines for the CACC. It is expected that this initiative will minimize delayed response notification and provide better updates for Fire Services. On February 25,2005, the Large Urban Mayors' Caucus of Ontario recognized that EMS service is under-resourced and passed a resolution calling for the Province to be engaged as an active partner in seeking a solution to the ambulance funding formula. Ifthe status quo is maintained, the Province needs to assess the funding provided for Regional EMS (including the cost for municipal Fire Services support), update response times and ensure efficiencies are achieved in the current delivery model. Status Ouo with Cost Reimbursement to Municipal Fire Services Overall financial implications involved with the delivery of medical responses are substantial. Fire Services is not being given financial support for providing its vital emergency response service. As a result, funding for medical response by Fire Services is a major concern. As noted above, the Province currently provides partial funding to the Region for the provision of emergency medical services. The remainder of the cost, other than a fee collected for ambulance transport from users, is currently the responsibility of the Region, offset by lower-tier municipalities absorbing their costs. Currently, there is no cost reimbursement for emergency medical services provided by local municipalities although EMS calls represent more than 50% of total Fire Services responses. Without the response by Fire Services to emergency calls, EMS could not maintain the response times currently being provided or provide the same level of patient care without a significant expansion of their staffing and equipment inventory. 48 Report to the Operational Services Committee (Continued) -5- item: OS'{)5-37-CM Meeting Date: March 14,2005 A proposed cost recovery would see the Region reimburse the lower-tier municipalities for emergency medical services. Transferring the cost of municipal emergency medical Fire support services to the Region is appropriate given the Region has primary responsibility for the provision of the service. The impact on the Oshawa taxpayer would remain the same given the tax impact of the service would be transferred from the City to the Region, thereby reducing the City's budget requirement. The level of service including response protocols, training by Lakeridge Base Hospital and equipment provided by municipal fire departments are consistent throughout the Region. The northern municipalities have modified agreements due to the fact they do not have full-time staff. Centralizing and coordinating resources through one agency would therefore provide greater continuity and administrative cost savings. Currently all consumable medical equipment such as oxygen, protective apparel and first aid supplies is provided by Durham EMS to the local municipal fire departments. Items such as defibrillators and ongoing training and certification are currently paid for by Fire Services. New defibrillators have just been purchased by Oshawa Fire Services for all vehicles at a total cost of 580,000. Current medical training costs for Oshawa Fire Services staff are approximately 532,000 per year. It is difficult to specifically identify vehicle costs associated with medical responses. A fee per call could be negotiated to cover vehicle maintenance and other costs associated with the emergency response. It should be noted that the Ontario Association of Fire Chiefs is working with the Ontario Fire Marshal's Office to lobby the provincial government for improvements to the EMS system including the recognition of Fire Services as a competent, qualified responder. Funding concerns will also be addressed at that time. The City, along with other municipalities, should provide support to the Region when lobbying the Province either directly or through the Association of Municipalities of Ontario for increased funding for service providers. Self-Sustaining Regional EMS Service This model, although desirable from an accountability perspective, is costly given it would be necessary for the Regional EMS to increase staff, resources and equipment to meet the required response times without the assistance of Fire Services. This would further burden the taxpayer. This model would also require the Province to pay its full share of the cost-shared program. Transfer of EMS to Lower Tier for Integration with Fire Services This model reflects the fact that Fire Services are first on the scene on many occasions. It is also efficient and cost effective for ambulance and fire services to be located together. Durham Region Fire Chiefs have confirmed that when new fire stations were planned and constructed over the past number of years, Regional EMS has been provided with an offer of shared use of space. For example, a letter was sent June 15, 2004 to Durham EMS offering space in the proposed new fire station in north Oshawa. The Region, through the EMS, has confirmed that it is committed to shared resources, wherever possible, and is interested in the ability to have ambulances stationed in Fire Halls. Ambulance station locations are based on historical data relating to both response times, as well as incident occurrence locations. If fire stations are located in the vicinity of the I 49 Report to the Operational Services Committee (Continued) -6- Item: OS-ll5-37-CM Meeting Date: March 14, 2005 Region's target areas they will negotiate the sharing of space. To date, no sharing of space has occurred or is planned. The Report of the Task Force on the Future of the Greater Toronto Area (Golden Report) specifically spoke to ambulance service, as follows: "The Province should review the appropriate scale for coordination of ambulance services, and the possible amalgamation of ambulance and fire services, with a view to achieving greater efficiencies and improving response times..." 4.0 FINANCIAL IMPLICATIONS There are no financial implications as a result of this report. 5.0 CONCLUSION Oshawa residents, as well as other municipalities within Durham Region, currently enjoy a very professional, well-trained level of emergency medical care provided in a very timely manner. Statistics have shown that this high level of response is indicative of the success rates for a variety of treatments such as ventricular fibrillation. Oshawa and Durham Region's life save rate for ventricular fibrillation is amongst the highest in the country. Without Fire Services, this same success rate could only be realized with the substantial expansion of the Regional EMS system. This would include a large increase in staff, as well as capital items such as vehicles, facilities and specialized equipment. The present tiered delivery of emergency medical response by municipal Fire Services and the Regional EMS is very successful in terms of overall customer service. Patients receive a much better level of service both from a time of response perspective as well as professional care provided by the multi-agency approach. In a serious situation such as a heart attack, fire crews provide CPR and ventilation, which allows E~IS crews to provide specialized treatment such as intravenous, medication and advanced defibrillation. Fire Services currently plays an important role in emergency medical responses, however, it is recommended that the total cost of the service be borne by the Region with increased funding support from the Province, and that Durham Region EMS should assume responsibility for the CACC. 6.0 RECOMMENDED ACTION That the Operational Services Committee recommend to City Council: 1. That the Region of Durham be: a) requested to reimburse all costs associated with the provision of EMS service provided by municipal Fire Services, as per Option 2 outlined in Section 3.2.3 of Report OS-05- 37-CM dated March 8, 2005; and 50 Report to the Operational Services Committee (Continued) -7- Item: OS-05-37-CM Meeting Date: March 14, 2005 b) continue to comply with established response criteria protocols for the dispatch of municipal Fire Services. 2. That Report OS-05-37-CM be forwarded to Durham Region municipalities, the Association of Municipalities of Ontario, area MPP's, the Association of Municipal Emergency Medical Services of Ontario, the Ontario Association of Fire Chiefs, the Ontario Fire Marshal's Office, and the Ministry of Community Safety and Correctional Services requesting a letter of support be forwarded to the Minister of Health and Long Term Care for increased funding for the Regional provision of Emergency Medical Services, Regional reimbursement of costs for municipal FireServices EMS support, and the transfer of the Central Ambulance Communications Centre to Regional EMS. 3. That the Ministry of Health and Long Term Care arrange a meeting with the Ministry of Community Safety and Correctional Services, and the Ontario Association of Fire Chiefs to address improvements in the EMS model including increased funding for the provision of emergency medical services. 4. That the Ministry of Health and Long Term Care be requested to establish up-to-date response time standards for Regional EMS. 5. That the City of Oshawa request the support of other Durham Region municipalities to have Durham Region in its development plans for new emergency medical service facilities ensure comprehensive location analyses are completed which include local fire station locations as possible locations for ambulance facilities. 7 // /.. .. I / ~~~, ~- ~-~-:'.. -- Steve Meringer, Fire Chief Bob Duignan, City Manager Attachment 51 Oshawa 11u CII". III.U.. Attachment No. 1 Report To: Operational Services Committee Item: Date of Report: OS-03-297 July 23 2003 Date of Meeting: From: Commissioner Department of Corporate Services . File: Subject: FIRE SERVICES EMERGENCY MEDICAL RESPONSE September 2, 2003 Ward: 1.0 BACKGROUND Through tlie City's participation in the!)11 tiered response emergency system, the number of emergency medical responses by Oshawa Fire Services has increased significantly over the past few years. As requested by Council, this report outlines the reasons for the increase in medical responses as a result of present emergency response practices and procedures and provides recommendations to improve the present system. 2.0 INPUT FROM OTHER SOURCES Durham Region Fire Chiefs Durham Emergency Medical Service Oshawa Fire Services Tiered Response Guideline 3.0 ANALYSIS The emergency 911 system was introduced in Durham Region in the early 1990s. A basic requirement of initiating the 911 system was for the emergency service providers (police, fire and ambulance) to agree to a system of "tiered response" where all emergency services would respond to specific emergencies to ensure the response time to the incident was as quick as possible. In the late 1970s and early 1980s Oshawa constructed new fire stations that were strategically located to provide an average response time of four minutes within the urban area. Because of the location of the City's fire stations, Fire Services is usually the first service on the scene of most emergency medical calls. Over the years, this tiered response agreement has evolved so that Durham Regional Police, having minimal emergency medical equipment in vehicles, does not respond to emergency medical calls. Fire Services only responds to calls that are detennined to be "Code 4". (The rate of Code 4 call- outs has increased significantly.) These calls involve: 1. Absence ofbreathingtdifficulty breathing; 2. Unconsciousness; 3. Severe uncontrolled bleeding; 4. Motor vehicle accident with ambulance responc.ling; 5. Real or apprehended heart attack where 1 or 2 above has not occurred. 52 Report to Operational Services Committee (Continued) -2- Item No: OS-03-297 Meeting Date: September 2, 2003 At the time of the Fire Marshal's Review of Os haw a Fire Services in 1996, it was noted that Oshawa Fire Services responded to over 6,000 calls with over half being for emergency medical incidents. While the number and severity of fire caUs has decreased significantly because of effective fire prevention, education and early warning by-laws, the total number of caUs has still increased substantially from 2,710 in the early I 990s, when the 911 system was introduced, to 7,445 in 2002. Although the City has grown over the years, the primary cause for the number of calls is the dramatic increase in emergency medical caUs which have escalated from 297 in 1993 to 3,619 in 2002 - a 1,200% increase. Fire Services Emereencv ResDoDses Year Total Medical Motor VehicIe Accidents 1992 2,503 172 161 1993 2,716 297 201 1994 4,447 1,575 426 1995 5,731 2,121 620 1996 5,847 2,456 655 1997 6,036 2,747 622 1998 6,137 2,661 663 1999 6,215 2.661 677 2000 6,519 2,877 764 2001 7,308 3,554 879 2002 7445 3619 866 In 1999 when Durham Region assumed responsibility for ambulance services, it inherited a system that was previously operated by the Province and private operators. The Province tended to work from, or close to, hospitals. The private operators sometimes worked out of funeral homes. Both the Province and the private operators obviously had an interest in keeping costs as low as possible, therefore, the addition of more ambulances and staff did not increase in response to demand factors such as population growth and an aging population demographic. Because ambulance service was not adequate, local fire departments began to fiU the service gap and even now, regardless of the major investment into the ambulance service by Durham Region, the ambulance service cannot provide the proper response levels without depending on local fire services to do so. Until Durham Region acquired the ambulance service, there had been no plan to significantly increase the number of ambulances or to work with the other emergency medical providers, such as local fire departments, to ensure that ambulances were located in facilities that provide the best response times. The Region's Emergency Medical Service has contacted area fire departments about the possibility of shared facilities, but there is sriU no coordinated planning for shared facilities to minimize response times by aU emergency medical service stakeholders. As the Region 53 Report to Operational Services Committee (Continued) -3- Item No: OS-03.297 Meeting Date: September 2,2003 approves funding to construct new ambulance facilities, it is important that they consider all service delivery opportunities to ensure a comprehensive long-range strategic approach. Until the Durham Region ambulance service strategically locates its facilities in areas to meet provincial response time requirements, there will be a duplication of service between municipal fire services and Durham Region Ambulance Service. Presently the Region's emergency medical system cannot meet the Province's response time requirements without depending on municipal fire services. Durham Region and area municipalities need to develop Iring-range plans to ensure the emergency service is managed in a more effective and cost-efficient manner. Fonner Oshawa Fire Chief, Milt"Wilsqn brought the Durham Region emergency medical service stakeholders together from across Durham Region to discuss the current tiered response situation. A number of issues were identified that need to be addressed if changes in the tiered response system are to take place. The following summarizes the issues identified. Multiple Jurisdictions · The Province through the Ministry of Health is setting standards and policies for emergency pre- hospital care, ambulance response times and communication procedures. However, the Province is not assisting with the financial resources required to meet their imposed standards. · Durham Region is the jurisdiction responsible for managing and providing emergency medical services and is taking steps to meet provincial standards; however, is doing so unilaterally without involving other emergency medical service stakeholders. · Local municipalities are providing emergency medical services through their individual fire departments. In most cases, emergency medical calls are more than 50% of the fire service emergency responses which significantly impacts municipal budgets for staffmg, training and equipment. · In addition to public emergency medical services, there are also a number of private providers who focus on profitable areas of emergency medical service such as non-emergent patient transfers. · There is no discussion taking place involving the Province, the Region and local municipalities to improve service delivery. · Fire trucks are very expensive and inappropriate alternatives to ambulances. Whv Is It Necessarv Tbat Fire Services Emere:encv Medical Service Responses Continue? · Ambulances are spending more time in hospitals processing patients. · Ambulances are re-routed to other municipalities and are therefore away from their base municipalities. · Ambulance training standards are higher now than years ago so ambulance paramedics take more time stabilizing patients at the scene of an incident. · Ambulance facilities are not strategically located in accordance with response times. · Population growth continues to increase response requirements. 54 Report to Operational Services Committee (Continued) -4- Item No: 05-03-297 Meeting Date: September 2, 2003 . Population demographics are changing and are increasing responses. . Vehicle traffic continues to increase therefore vehicle accidents continue to increase. A future Highway 407 will increase vehicle traffic and population growth tremendously. The Province Sets Dispatch Protocols . Regardless of Durham Region's responsibility to provide emergency medical service, the . Province maintains the ambulance dispatch and communications system. The current provincial radio system does not allow contact between local emergency service stakeholders (police, fire, ambulance) which leads to increased routing of calls, delays and duplicatiQn of service. . The Province sets response standards but fire service intervention does not "stop the clock" of meeting the response standard. This leads to the requirement for more ambulances. to meet response times when in many cases a fire service vehicle with defibrillation equipment was at the scene within the specified time. Facilities . Ambulance facilities are not strategically located with regard to response times. There are provincial response time standards that must be met so Durham Region is building new facilities, but doing so without involving other emergency medical service providers. . Additional ambulances are purchased in an attempt to meet response standards with no regard to fire service intervention from strategically located stations with trained fire personnel. . There is no long-range plan to strategically locate ambulance stations with future fire stations. . Municipal fire service facilities are usually located to provide a quicker response time than ambulance facilities. Train!n!! . Until recently there has been no attempt by the Province to include firefighter emergency medical service training into the Ministry of Health emergency health care training system. . At the street level, fire services is an intricate part of the pre-hospital care process but it is not recognized by the Province, which leads to the requirement for more ambulances to meet provincial response time standards. Obviously, from the issues identified by local emergency medical service stakeholders, if changes are going to take place in the tiered response system, a significant commitment by all levels of government is necessary, and the provincial government in particular. There is no doubt that the introduction of fire services into the emergency medical service system has been beneficial to the citizens of our community. There are statistics that clearly show that many lives have been saved and injuries minimized because of fire services' quick response times and the use of defibrillation units. The current "save rate" for Oshawa patients suffering from ventricular fibrillation is 20.2% compared to Durham Region at 6.7% and a provincial average of 4-5%. Taxpayers can depend on a highly trained fire service that can intervene between fire and rescue 55 Report to Operational Services Committee (Continued) -5- Item No: OS-03-297 Meeting Date: September 2,2003 duties to provide emergency medical service. This is a valuable benefit to all citizens; however, if nothing is done to change the present system, the cost of providing emergency medical service will continue to increase for the taxpayers of Os haw a and indeed all Durham Region taxpayers. Present emergency medical response procedures have created a system of expensive duplication. The ambulance system cannot respond quick enough to meet response time standards, therefore local fire services are depended on. However, the present level of fire personnel training is not recognized by the Province as sufficient enough to not require ambulance paramedics to still respond and to transport individuals. The tiered response system needs to fundamentally change to use either the ambulance response infrastructure or the fire response infrastructure efficiently and properly. The Province needs to "decide whether or not municipal fire services' are integral or not to emergency medical responses. The Province also has to understand that establishing c:mergency medical response standards requires a commitment to efficiency rather than allowing this costly "hybrid" system involving ambulance and fire personnel to continue and no doubt expand further. If there are to be changes in the tiered response process to provide a more cost-effective system, then the changes have to begin at the provincial level. The Province has to initiate changes in its standards and policies. It is not possible for Durham Region and local municipalities to discuss tiered response efficiencies and procedural changes if the Province does not participate and agree to change its dispatch procedures, response time requirements, and begin to recognize the involvement of fire personnel in the emergency medical system. The present tiered response situation is not just a Durham Region situation; the situation is the same throughout the Province. Tiered response is part of the pre-hospital care process and in many cases minimizes the amount of time a victim spends in hospital and enhances their chances of leaving the hospital with the expectation ofa good quality oflife. Ifmunicipal fire services are to be included as part of this pre- hospital care process. they must be recognized as part of the overall emergency health system by the Ministry of Health. The provincial recognition of fully trained municipal fire personnel would reduce duplication of fire and ambulance response to emergency situations. When fire service training is recognized by the Province then fire service intervention in the response process could stop the clock on response time thereby reducing the need for additional ambulance resources. The potential outcome in Durham Region of provincial recognition of fire personnel training could be ambulance service provided by municipal fire services in appropriate response vehicles rather than "fire trucks". Conversely, if the Province does not want to recognize medically trained fire personnel then local municipalities, including Oshawa, should determine whether or not they will continue to respond to emergency medical responses at all. Ifmunicipalities decided to not respond to emergency medical calls, Durham Region would be required to significantly increase its emergency medical service investment because the Region could no longer expect the support and investment made by municipalities in medical training and equipment. To accomplish changes to present provincial standards, the Ontario Association of Fire Chiefs and the Ontario Fire Marshal are now meeting with senior staff at the Ministry of Health to analyze fire service emergency medical service standards to determine how they compare to the Ministry of Health basic life support training. Once this process is completed and accepted by the Province, Sf) Report to Operational SelVlces Committee (Continued) -6- Item No; 05-03-297 Meeting Date: September 2, 2003 there should be no reason that the intervention of fire personnel with defibrillation capabilities does not "stop the clock" to meet Ministry of Health response standards. The Province has to also agree to cooperate with local 911 communication providers to develop protocols that use all communication systems efficiently. Oshawa, together with the other southern Durham Region fire departments are currently working with Durham Emergency Medical Service and Durham Regional Police to develop a radio interoperability system. Although this is principally designed for senior level communication at this time, it may offer the ability for expansion to suit the needs outlined within this report. There is one area of immediate cooperation possible between Durham Region and local municipalities that would lead to efficiencies. A coordinated long-range plan for placement of ambulance facilities and fire stations in the context of the geographical area of Durham Region is necessary. A practical strategy in responding to medical emergencies in the future is to plan and build facilities that accommodate ambulance, fire and possibly police. The City's current fire station location study is examining medical response options as part of the overall study; however, ifall options are to be considered participation by all stakeholders is necessary. 4.0 CONCLUSION The City of Oshawa, alone, is not going to change the present tiered response system. Regardless of the present duplication of service between Durham Region emergency medical services and local fire services, the present system does work although at operating costs that are greater than they should be. The present emergency medical service stakeholders (province, police, fire and ambulance) are all entrenched in the present system and there is tremendous reluctance to change the system. Therefore, ifOshawa is committed to changing the present system, the City needs to understand it will be a long-term process requiring the cooperation of the Province, other municipalities and emergency medical service stakeholders. The following recommendations outline a course of action the City could follow to acquire support for change to the tiered response system and to have the issue of tiered response become not only an Oshawa priority but a priority for other stakeholders including the Province of Ontario, other local municipalities including Durham Region itself, as well as the Association of Ontario Municipalities (A..\10). 5.0 FI~ANCIAL IMPLICATIONS The opportunity of significant savings exist if we could initiate a better system as referenced within this report. - 57 . ~~. ...... , .. -. . Report to Operational Services Committee (Continued) -7- Item No: 05.03-297 Meeting Date: September 2, 2003 . . 6.0 RECOMMENDED ACTION The Operational Services Committee recommends to City Council that: I. The City of Oshawa outline the City's concerns regarding the present emergency medical tiered response system to the Minister of Health and Area MPP's; 2. The City of Oshawa forward this report to other Durham Region municipalities and request their support by also outlining their own concerns with the present emergency medical tiered response system to the Ministry of Health and Area MPP's; 3. The City of Oshawa request the support of other Durham Region municipalities to have Durham Region in its development plans for new emergency medical service facilities ensure comprehensive location analyses are completed which include local fire station locations as possible locations for ambulance facilities; 4. The City of Oshawa request the support of other Durham Region municipalities including Durham Region and Durham Region Police Service to establish a local emergency stakeholder committee with a mandate to review the present local tiered response system and implement improvements wherever possible and make recommendations to local Council's when necessary; . 5. The City of Oshawa, given the support of other Durham Region municipalities, establish a local emergency stakeholder committee and request through the Minister of Health that a provincial representative participate in discussions to improve the tiered response system throughout Durham Region; and 6. The City of Oshawa request the support of other Durham Region municipalities in a resolution to the Association of Ontario Municipalities (AMO) requesting AMO complete a comprehensive province-wide analysis of emergency medical response systems and that AMO complete a policy position supporting a more efficient and effective system for presentation to the Minister of Health. -~- Steve Meringer Fire Chief ~V' . Don O'Leary Commissioner . 58 ClMilJgron REPORT Meeting: EMERGENCY AND FIRE SERVICES GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MAY 24, 2005 Date: Report #: ESD-008-05 File# 10.12.6 By-law # Subject: MONTHLY RESPONSE REPORT - APRIL 2005 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD-008-05 be received for information. S,bmM.d by iL J ~ Gordon Weir, AMCT, CMM111 Director Emergency & Fire Services Reviewed by:Q ~~ Franklin Wu, Chief Administrative Officer GW'sr CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVlllE, ONTARIO l1C 3A6 T(905)623-3379 F (905)623-6506 REPORT NO: ESD-008-05 PAGE 2 BACKGROUND AND COMMENT 1. BACKGROUND 1.1 Our report covers the month April, 2005. It is our intent to provide Committee with information relevant to this department, in a timely manner. 2. REPORT 2.1 The department responded to 297 calls during this period and recorded total fire loss at $265,910. A breakdown of calls responded to follows in the table attached. . - CLARINGTON EMERGENCY & FIRE SERVICES ACTIVITY REPORT Period: April 1 , 2005 OO:OO:OOhrs to April 30, 2005 23:59:59hrs CALL TYPES - VOLUME BY STATION STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 TOTALS CALL TYPE Bowmanvllle Newcastle Orono Courtlce Enniskillen PROPERTY FIRE CALLS 23 9 2 8 4 46 3 3 21 20 12 includes vehicle extrications/accidents, commercial/industrial accidents, home/residential accidents, water/ice rescues MEDICAL ASSIST CALLS 57 11 5 34 2 109 4 40 15 297 DOLLAR LOSS # of Fire Calls 23 9 2 9 4 47 Dollar Loss $ $50,000 $8,210 $1,500 $202,200 $4,000 $265,910 VOLUNTEER STANDBY RESPONSES # of StandbYs - Calls 11 0 0 11 0 22 # of Standbys - Trainina 0 0 0 0 0 0 2005 MONTHLY CALL VOLUME BY STATION Jan. Feb. Mar. ADr. Mav. Jun. Jul. Aua. SeD. Oct. Nov. Dec. STATION 1 153 118 109 148 0 0 0 0 0 0 0 0 528 STATION 2 38 36 34 40 0 0 0 0 0 0 0 0 148 STATION 3 28 23 16 21 0 0 0 0 0 0 0 0 88 STATION 4 95 69 90 73 0 0 0 0 0 0 0 0 327 STATION 5 16 8 4 15 0 0 0 0 0 0 0 0 43 1134 TOTALS I 330 254 I 253 I 297 0 0 I 0 I 0 I 0 I 0 I 0 0 1134 2004 MONTHLY CALL VOLUME BY STATION Jan. Feb. Mar. ADr. Mav. Jun. Jul. Aua. SeD. Oct. Nov. Dec. STATION 1 114 111 103 105 98 131 105 105 101 111 117 151 1352 STATION 2 35 29 27 32 24 20 40 31 34 31 19 40 362 STATION 3 18 17 12 13 14 9 10 25 13 11 18 29 189 STATION 4 74 57 70 69 57 81 73 73 65 61 68 76 824 STATION 5 7 4 7 9 9 11 19 16 11 10 5 18 126 2853 TOTALS I 248 218 219 228 202 252 I 247 I 250 224 224 227 314 2853 ,< .~ ". Clw:ilJglOn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: General Purpose & Administration Committee Date: May 24, 2005 Report #: CSD-05-05 Resolution #: File#: By-law #: Subject: Clarington Public Library Main Branch Coffee Kiosk Operation Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-05-05 be received; 2. THAT Council approve the proposed relocation of the coffee kiosk to the mezzanine level of the Main Branch, Clarington Public Library to be operated as The Clarington Project Library Cafe; 3. THAT the required capital costs for the relocation of the operation totalling $17,000.00 be approved and the costs be charged to Clarington Library Cafe account # 110-36-440- 83658-7401 with the necessary funds to be drawn from the General Capital Reserve, with any additional funds raised by The Clarington Project for capital costs to be repaid to this account; 4. THAT the Community Services Department continue to operate the existing coffee kiosk until the new operation is ready to open; and, 5. THAT the C ington Public Library Board and The Clarington Project be advised of Council's ire tion, Submitted by: Reviewed Franklin Wu Chief Administrative Officer REPORT NO.: CSD-05-05 PAGE 2 1.0 BACKGROUND 1.1 Since May 26, 2003 the Community Services Department has been operating the coffee kiosk located in the Clarington Public Library, Main Branch. Initially the kiosk was to operate on a six-month trial basis. At the January 12, 2004 General Purpose and Administration Meeting, staff was directed to continue the operation of the kiosk. 1.2 Subsequently staff received a letter from The Clarington Project indicating an interest in assuming the operation of the coffee kiosk and direction was received to initiate discussions between staff, The Clarington Project and the library. 1.3 The Clarington Project prepared a Business Plan (Attachment #1) and presented it to staff and the Library Board for consideration. 1.4 At the Library Board meeting on April 2ih, The Clarington Project made a presentation of the business plan, which was endorsed in principle by the Library Board (Attachment #2). Please note, subject to approval of this report, the Clarington Public Library will undertake discussions with The Clarington Project regarding leasing arrangements. 1.5 Any questions regarding the business plan should be directed to the representatives of The Clarington Project. They will be advised of this report and will be requested to be in attendance at the meeting. 2.0 FINANCIAL 2.1 In order to accommodate the relocation of the operation to the mezzanine area of the library, certain capital upgrades are required. The Director of Operations has provided an estimated cost for this work (Attachment #3). The budget covers the plumbing and electrical upgrades to accommodate this initiative which is not carried in The Clarington Project business plan. Flooring and Millwork will be the responsibility of The Clarington Project subject to the approval of the Library Board and the Municipality. Specific questions on the scope of work and associated costs should be directed to the Director of Operations. 2.2 The Clarington Project will endeavor to raise additional funds to assist with the capital costs of this relocation, above and beyond their commitment for millwork and flooring and any funds realized will be repaid to the General Capital Reserve Account which is recommended as the funding source for the capital work. ,( REPORT NO.: CSD-05-05 PAGE 3 2.3 In the Business Plan, The Clarington Project identified certain pieces of equipment that were used in the current operation ie. cash register, waste receptacles etc. The Community Services Department is prepared to make this equipment available, with the concurrence of Council. 3.0 COMMENTS 3.1 Throughout this process the staff with The Clarington Project has done extensive work from the initial investigation of the feasibility of this operation to the development of the detailed business plan and should be commended. 3.2 The proposed operation will continue to provide a service for the patrons and staff of the library and the Municipal Administrative Centre, while at the same time, provide The Clarington Project clients training and development opportunities that will benefit the whole community. Attachments: Attachment 1 - The Clarington Project Library Cafe, Business Plan Attachment 2 - Letter dated May 10, 2005 from Alan Hewitt, Chair, Clarington Public Library Board Attachment 3 - Kiosk relocation capital cost information, as provide by Director of Operations Interested parties to be advised of Council's decision: Support Services and The Clarington Project Terry Gray Outcomes Manager Clarington Public Library Edith Hopkins Chief Executive Officer ,( ATTACHMENT #1 TO REPORT CSD-OS-OS ~ - _ ..._ The Oshawa/ClariJlgtol1 ~ AssociatioJl for 7he C on Pro14MmmunitY Liring 132 Church St .. Sowmanvill.,On"'rlo I.1C 1T5 39 Wellington St. East Oshawa, Ontario L 1H 3Y1 Tel: (905) 576-3011 Fax (905) 576-9754 March 14,2005 Mr. Joe Caruana Director of Operations Municipality of Clarington 40 Temperance St. Bowmanville, Ontario L 1 C 3A6 Dear Joe, This letter is to thank you for your audience at the meeting on January 25"'. The Clarington Project believes in the value of the Library Cafe business initiative and continues to explore possibilities that would make this endeavour a supcess. We appreciated your feedback last week about how we should proceed. ' Due to the space constraints that exist with the current kiosk, and recognizing that this endeavour would not be lucrative without leasehold improvements, the Clarington Project does not plan to pursue operation of the existing Library coffee kiosk. We would like to explore the possibility of operating the Library Cafe Training Enterprise from another location within the library, specifically the Mezzanine Level. Following a meeting with the Library Board President, Allan Hewitt, and the Library Director, Edith Hopkins, the Board gave their approval to investigate further opportunities in this area. The original Library Cafe Business Plan, amendments to the plan, and our proposal for support is attached. It is our objective to work with the Municipality, the Library and all contributing partners, in our pursuit to operate an enterprise that would be advantageous to so many people. We hope that you will continue to award us with your support and consideration where applicable. Please do not hesitate to call Darlene Matthews at 623-6814 ex1. 35 or me at 579-3011 ext. 329 if you have any questions or concerns. Regards, lJai'kl/e Hd.;tLVS ~hrTerri Gray Manager, Support Services and The Clarington Project www.ocacl.ca cc: Jim Schell, Councilor Edie Hopkins, Library Director Allan Hewitt, President, Library Board SlJPPOR7/0 B r ~ ~ Umted Way ,I f/Tie Cfarineton CFroject Li6rary Cafe ~ ,> %6fe of Contents TIie Cfaritlfjton Project Li6rary Cafi ~ ~,.:- ~ Page Executive Summary The Team Management Team Staff Advisory Committee Advisors Business Environment Business Summary and History Industry Overview Position in the Industry Marketing Plan Target Market Services/P rod ucts Pricing Strategy Food Products and Sources of Supply Sales/Distribution Plan Advertising and Promotions Plan Finance Capital Requirements Operating Costs Other Expenses Financial Forecast Operations Stage of Development Production Process Risks and Conclusions Summary 3 4 5 7 10 12 14 14 The Clanngton Pro.1ect Llbr:!f\ LJJi: Business Plan _~:'1.j./:0l.15 ',' P.:(ffcutive Summary fJ1ie Cfarington (]1roject Lwrary Cafi ~ ~... The Library Cafe Training Enterprise is an initiative that will contribute to the training development and employability of people with intellectual disabilities. It reflects a need in the community, and offers a sustainable commerce opportunity and sense of community belonging. It also contributes to the viability of the Clarington Project, a project of Community Living OshawalClarington (CLOC). The Library Cafe will offer employment training opportunities to people with intellectual disabilities in the Clarington area. Successful applicants will be hired for a one year contract, where they will be assisted to operate a viable community based operation as they develop skills relevant for future job opportunities. It will offer a variety of quality beverages and food items at competitive prices to library patrons, employees of the Municipality of Clarington and people who are doing business with the Municipality. Patrons will be ensured a warm, welcoming and accessible atmosphere that has comfortable seating to enjoy their selection and access the library. Patrons can FEEL GOOD about supporting a unique and exciting enterprise that offers work experience to people: with intellectual disabilities. A prime location for the cafe is the Municipal Library in the downtown core. It is accessible and the library's membership exceeds 34,000 people. It aiso connects to the Municipality of Clarington where there is over 650 staff. The market will also be maintained by implementing the use of a mobile unit to sell product during library off hours. The Clarington Project is currently in deliberation with the Municipality and the Library Board to pursue operation of the existing Ubrary coffee kiosk. Leasehold improvements that meet Public Health Regulations would be essential to ensure the operation is viable. Preliminary costs would need to cover leasehold improvements and items such as fumiture, an industrial dishwasher, triple sinks, uniforms, a sign, products, a cash register, and salaries. Continuing operating costs are not excessive, however, a sustainable operation would need to cover rent, wages, . insurance, utilities, advertising, interest, products and supplies. Modifying the hours of operation to ensure consumers can purchase products at desired times will be essential to the success of the operation. Forming strong community links with the Rotary, the BIA, the library, the Municipality, the Ontario Disability Support Program (ODSP) and Human Resources Development Canada (HRDC) would also strengthen the operating advantage. As the Library Cafe Training Enterprise offers wqrk experience to people with intellectual disabilities, application to receive funding support for wages, rent and for initial startup costs, such as leasehold improvements, appliances and products, is being pursued. It is anticipated that the Library Cafe will gain the support of HRDC and ODSP. With continuous financial support for wages and rent through supporting agencies, the Clarington Project anticipates the Library Cafe will be sustainable to buy product and maintain services within the third year of operation. The Clarington Project Library Cafe Business Plan . J- )11411005 " The Library Cafe Training Enterprise capital requirements will be completed in three phases over a three year period. Initiai capital costs for equipment and leasehold improvements are estimated at $5000. A strong foundation and partnership with the Municipality and the Library Soard would be an essential component of success. A signed agreement outlining the roles and responsibilities of each party will be completed. 'l1ie q'eam 'l1ie Cfarinoton Project Lwrary Cafe ~-- -;".- . ~ The Clarington Project, a project of Community Living OshawalClarington, will own and operate 100% of the Library Cafe Training Enterprise. The Clarington Project Management Team will manage all aspects of the operation, with support from the Advisory Committee. The Library Cafe will offer employment training opportunities to people with intellectual disabilities in the Clarington area. People with intellectual disabilities will submit their application for employment. Successful applicants will be hired for a one year contract, where they will be assisted, to operate a viable community based operation as they develop skills relevant for future job opportunities. Management Team Steve Finlay, Executive Director, Community Living OshawalClarington Terri Gray, Operations Manager. Support Services and the Clarington Project Darlene Matthews, Coordinator of Community Relations and Volunteers Warren Lamondin, Coordinator of Community Relations and Volunteers . Responsible for creating a sustainable and viable training enterprise for people with intellectual disabilities . Oversee all aspects of the operation . Secure funding support through government grants and applications . Manager of the Library Cafe and Food Services reports directly to the Management Team Staff Manager of the Library Cafe and Food Services - TSA Trainer - TSA Trainees 6 - 10 - TSA Advisory Committee Elaine Lamont - Co-founder of the Clarington Project, volunteer. Advisory Committee member. Ralph Kellett - Co-founder of the Clarington Project. volunteer. Advisory Committee member. The C1arintuon PrOJect Llbrnry Catl: BlI~me:;::; Pbn -. - 3/14/2005 " " Sandra Cooke - Co-founder of the Clarington Project, Financial/Accounting expertise, Advisory Committee member. Kevin Anyan - Owner/Operator King's Court Catering, Sponsor of the Clarington Project since 1997, Advisory Committee member 2004, Bowmanville Rotary President. Kevin has supported the Clarington Project for several years and offers a wealth of business knowledge in food services and community relations. Heather Northam - Advisory Committee member, Community Living Support Services Advisors Bill Hyder, Certified Management Accountant (CMA) and Retired Senior Manager, Tax Advisory Services Bill Hyder is Treasurer of the Rotary Club of Bowmanville; a position he has held for the last five years, and is the Rotary Chair for Disabled People. He owned and operated Terribrae Pet Foods & Supplies. Is presently operating a property management company, Branthugh Limited, and is the Financial Officer for Rouge Valley Construction. . Bill will offer his financial ~pertise and support. Municipal Staff (}Jusiness P.nvironm.ent t[1ie Cfaritrgton lJ?roject Lwrary Cafe ~ ~7 '> Business Summary and History The Library Cafe Training Enterprise is an initiative that will contribute to the training development and employability of people with intellectual disabilities. It reflects a need in the community, and offers a sustainable commerce opportunity and sense of community belonging. It also contributes to the viability of the Clarington Project, a project of Community Living OshawalClarington (CLOC). The Library Cafe will serve quality beverages and light snack items to library patrons, employees of the Municipality of Clarington and people who are doing business with the Municipality. It will offer a variety of quality hot and cold beverages such as coffee, tea, and juice, along with food items such as bagels, muffins, soups, cookies, and desserts at competitive prices. A mobile trolley unit filled with selected items will be made available to municipal staff during the early moming hours and at appropriate breaks throughout the day. Customers can expect a warm, welcoming and accessible atmosphere that has comfortable seating to enjoy their selection. Industry Overview The Municipal Library in the downtown core is the perfect location to set up the Clarington Project Library Cafe. Discussions are now taking place between the Clarington Project. the Municipality and the Library Board to secure operation of the The Clanngton Project Library Cafe Busmess Plan .5- 31\4~005 coffee kiosk now operating out of the Municipal Library, The library is accessible and the library's membership exceeds 34,000 people. The Municipal Library connects to the Municipality of Clarington where there are over 650 employees. Easy access to the Library Cafe would also benefit those individuals who are doing business with the Municipality. With over 40,000 people between the ages of 18 and 55 living in Clarington I, the community continues to grow and opportunities to meet demand increases. In order for our initiative to be competitive, we will offer the following: . products that taste good. . variety and freshness. . sanitary and well kept premises. . a convenient and accessible location. . a relaxing/welcoming atmosphere that offers comfort without the rush. . knowledge that by purchasing an item they want, customers are giving back to their community at the same time. Customers can FEEL GOOD about supporling a unique and exciting enterprise that offers work experience to people with intellectual disabilities. · An opportunity to support growth, encourage independence and foster community. Position in the Industry The Library Cafe Training Enterprise reflects a need in our community. Bowmanville has a growing population presenting great potential for a library cafe development. Currently, one business in Bowmanville, Espresso Legato, serves an existing market in which demand exceeds supply. The Clarington Project is currently in deliberation with the Municipality to pursue operation of the existing Library coffee kiosk. A favourable relationship has been established with the Municipal Government over the years and their support is paramount in this endeavor. The scope is to be a viable community enterprise that trains and offers expertise to people with intellectual disabilities. People with an intellectual disability, that are currently unemployed, will be hired for a one year paid contract position. Following the one year contract, a referral will be made to a partnering agency to assist people to obtain gainful, long term employment utilizing the skills developed during the contract position. The Library Cafe would provide patrons with an accessible, comfortable atmosphere that offers Qualitv products at a competitive price. The two buildings, the Municipal Library and the Municipality of Clarington, connect which helps to increase the volume of Library Cafe customers to include library patrons, employees of the Municipality of Clarington and people who are doing business with the Municipality. A relaxed, comfortable and inviting atmosphere would ensure a successful enterprise and reflects a need in the community. Forming strong community links with the Rotary, the BIA, the library, the Municipality, the Ontario Disability Support Program (ODSP) and Human Resources Development Canada (HRDC) would also strengthen the operating advantage. Another benefit of the Library Cafe is the opportunity to support training opportunities and employment to people with intellectual disabilities. 1. Slats Canada. 2001 The CIJrin~ton PrO.loot Library C.ai~ BUSIness Phm -6- 3/]4/2005 9tf.a~tino (]'{an 'l1ie Cfarington Project Lwrary Cafe ~:_ ~T Target Market As the existing library coffee kiosk now stands, it does not meet Public Health Regulations to offer any prepared food products on-site. This results in a very limited selection of items and an existing market that is not being maintained. With leasehold improvements that meet Public Health Regulations, the Clarington Project Library Cafe plans to offer the 'right' product, at competitive prices. Product variety will address the market demand and ensure increased revenue. Modifying the hours of operation to ensure consumers can purchase products at desired times will be essential to the success of the operation. The market will also be maintained by implementing the use of a mobile unit to sell product during library off hours. The Library Cafe will serve quality beverages and light snack items at competitive prices to library patrons, parents accessing the library with their children, employees of the Municipality of Clarington and the community sectors attending the Municipal Complex. It will offer a variety of quality hot and cold beverages such as coffee, cappuccino, espresso, tea, and juice, along with food items such as bagels, muffins, soups, cookies, made to order sandwiches and desserts. Patrons will be ensured a warm, welcoming and accessible atmosphere that has comfortable seating to enjoy their selection and access the library. The library's membership exceeds 34,000 people. The Municipal Library connects directly to the Municipality of Clarington where there are approximately 658 employees, many of who access the building on a regular basis for various reasons such as conferences, council meetings, and business related issues. Easy access to the Library Cafe would also benefit those individuals who are doing business with the Municipality. With over 40,000 people between the ages of 18 and 55 living in Clarington2, the community continues to grow and opportunities .to meet demand increases. Services/Products The Library cafe is a unique and exciting enterprise that offers work experience to people with intellectual disabilities. People can feel good about buying a great tasting product, knowing that they are supporting an enterprise designed to offer training and work skills to people with disabilities. People will be hired for a one year contract, and work directly with a trainer who will support and ensure quality service, product and value to the customer. Each staff will be trained in all aspects of the Library Cafe. Responsibilities would include, but are not limited to, opening and closing the kiosk, brewing hot beverages, serving beverages and food items, developing money skills to make correct change, leaming to use the cash register, maintaining a sanitary work area, and preparing products such as cookies, soups and sandwiches. 2 Stats Canada, 2001 The Clarington Project Library Cafe Business Plan -7 - 3/141:005 " A convenient and accessible location with a relaxed and welcoming atmosphere using warm colour tones, with adequate lighting for reading further enhances the special features of the Library Cafe. Comfortable seating to lounge or read the newspaper also makes this location more enticing. In partnership with the Library, patrons can access free reading material, computer access, customer service and many other library benefits. In addition to these important features, the Library Cafe will feature a variety of quality products at competitive prices. Patrons can expect great tasting food and beverage items at an affordable cost. Not only will the customer feel good about using the Library Cafe, they will enjoy flavourful tasting products that don't cost too much, an inviting atmosphere, an accessible location with nearby, free parking, and the benefrts of the library. Pricing Strategy To be competitive with existing markets, products must be of equal or better quality than . our competitors, the atmosphere inviting and the service efficient. As the Library Cafe Training Enterprise offers work experience to people with intellectual disabilities, application to receive funding support for wages, rent and for initial startup costs, such as leasehold improvements, appliances and products, is being pursued. If successful, the overhead for operating the Library Cafe would be reduced, providing an avenue to offer quality products competitive with the existing markets. The location is accessible providing access to all people in the community. The direct competition is not accessible and only a few of the indirect competitors offer a location that is easily accessible. A portion of the target market consists of parents and children who access the library. With this target market in mind, ensuring high quality products at a competitive price is essential to the success of the Library Cafe. Food Products and Sources of Supply Product Description I Supplier I Coffee (Regular or , Flanagan Food I Decaffeinated), Tea (Regular or Service Inc. I Herbal), Hot Chocolate Includes: Cream or Milk Sugar or Sugar Substitute Stir Stick Napkin Cup/Lid i Pricing !I Sale Price per Unit Sm. 1.00 Med. 1.25 Lg. 1.50 ! I Milk, Chocolate Milk i Flanagan Food I Service Inc. The Clarington Project Librarv Catc Busmess Plan - 8- 3/14/1005 ,> Bottled Water Flanagan Food Dispensed Beverages Service Inc. Pop Juice Treats (prepackaged) Flanagan Food I Cookies Service Inc. Muffins Brownies Butter Tarts Bagels Flanagan Food With butter Service Inc. 1.00 With cream cheese 1.50 With peanut butter 1.25 With jam 1.25 Veggie Plate Flanagan Food Includes: Service Inc. Paper plate Napkin Fruit Plate Flanagan Food Includes: Service Inc. Paper plate Napkin . Breakfast Bars I Flanagan Food I Service Inc. Sandwiches (made to order) Flanagan Food Egg Salad Service Inc. Salmon Ham Cheese Soup (heat and serve) Flanagan Food I Includes: Service Inc. I Bowl Spoon I Napkin I I Salt/Pepper i I Crackers Flanagan Food . .25/pkg Service Inc. i , The Clarington Project anticipates the Library Cafe will be sustainable to buy product and maintain services within the third year of operation. As the Library Cafe Training Enterprise offers opportunities to people with intellectual disabilities. it is anticipated that this endeavour will continue to be supported financially towards wages and rent through supporting agencies. The Clanngton PrOJect Librar~; Cafe Business Plan - 9- 31]412005 Sales/Distribution Plan All products of the Library Cafe will be sold exclusively from the location established at the library. To enhance the training opportunities, employees will purchase, stock and prepare all products for on site sales, including the preparation of items like cookies, muffins and soup. All sales will be cash only, Using a cash register, staff will be required to record all sales and returns. An inventory of product will be calculated at the end of each day to track revenue. Marketing applications to increase revenue will be examined and utilized throughout the year. Examples include coffee cards, senior discount days, coupons, and one day only - 10% off all sales. Customer service and satisfaction is essential to the success of any operation. If a customer is unhappy with a product, they will be offered a refund or another selection equal to the value of the unsatisfactory item. Advertising and Promotions Plan The Library Cafe plans to market the Training Enterprise in a fashion that promotes the training and work experience of people with intellectual disabilities. Promotion will include supporting your community by purchasing desired and great tasting products. The Library Cafe will invite the press, guests and community partners for an exciting grand opening. This celebration will offer a special thanks to our supporters and promote who we are, what we do and the products we offer at the Library Cafe. Minimal costs would be attached to the following promotional tools: the phone book, community calendars, word of mouth, and community flyers. Specially designed Cafe Brochures/Menu will be distributed in the community, at the cafe and with other library literature to further advertise the positive image of the Library Cafe. A street sign welcoming patrons to come into the Library Cafe will also be displayed in front of the building. As owner and operator of the Library Cafe, the Clarington Project will include this Training Enterprise into our existing web site at www.ocact.ca. As this initiative will offer training opportunities to people with intellectual disabilities, it is anticipated that the Library Cafe will gain the support of HRDC and ODSP, who will advertise internally and externally using their diverse avenues of advertisements. Various advertising and marketing applications to increase revenue will also be examined and used, as deemed appropriate, throughout the year. rnie Cfarinnton CFroject Lwrary Cafi ~ ~ ~7 ~.. A successful partnership to operate the existing Library Cafe will dramatically reduce the initial entry cost of this endeavour, Leasehold improvements to modify space to meet Pinance The Clannglon Project Library Cale Busmess Plan .10 - )/14/2005 Public Health Regulations would be essential to ensuring the operation is viable. Preliminary costs would need to cover leasehold improvements and items such as furniture. an industrial dishwasher, triple sinks, uniforms, a sign, products, a cash register, and salaries. Continuing operating costs are not excessive, however, a sustainable operation wouid need to cover the following expenses. . Rent . Wages · Insurance · Utilities · Advertising . Interest · Products and supplies Capital Requirements The Library Cafe Training Enterprise capital requirements will be completed in three phases over a three year period. Initial capital costs for equipment and leasehold improvements are estimated at $4,500, signage is estimated at $500. Items identified below with an asterisks will be upgraded by phase three if deemed necessary. As part . of the negotiations with the Municipality, the Clarington Project will request items such as the cash register, display units, existing counter, remain, and have been identified below with 'to remain' under the 'Comments' section. Item Comments Phase Leasehold Improvements. . 1-3 Tables 2 Chairs 2 Sofas / Loveseats 2 Under Counter Dishwasher. 1 - 3 Toaster 1 Advertisina Sians . Chalk board; two sandwich boards; 1-3 Cash Reaister to remain 1 Refrigeration. to remain 1 - 3 Chest Freezer. 1 - 3 Garbaae Cans to remain 1 Utensils/Cookware 1 Storaoe Units. to remain 1 Plumbed In Coffee Maker 1 Refrigerated Display Cabinet 1 Mobile Carts (2) , 1 Food Travs 1 Stove/Oven. 1 - 3 Triple Sinks I The Clarington Project Library Care Business Plan - II . )/1412005 Operating Costs j Item I Disposables: ! Bowls II SpoonslForks/Knives Napkins ! Stir Sticks I Plates Cups/Lids Other Expenses Comments I Phase 1 Item Uniforms' I Comments i Golf Shirts Phase i 1-3 I Financial Forecast See Appendix A. Operations rz1ie Cfarington Cl'roject Lwrary Cole ~ ---.,.- ~ Stage of Development The Library Cafe is in the early stages of development. We have approached the appropriate person at the Business Development Centre to determine if a cafe would be deemed favourable in the Bowmanville area. Feedback was very positive regarding the development and growth in the Bowmanville and Newcastle ar~as. The Municipality of Clarington has been approached regarding the operation of the existing library cafe through conversations and meetings with the mayor and various municipal staff. In support of the Clarington Project taking over the operation of the library cafe, the Council of the Municipality of Clarington has approved recommendation that "Report CSD-10-04 be received, that the Community Services Department meet with representatives from the Clarington Project to discuss the feasibility of this group taking over the operation of the Library Main Branch Coffee kiosk, that staff continue to operate the kiosk during these discussions, that the Community Services Department report back to Council upon completion of these discussions, and that the Clarington Public Library Board be advised of Council's direction". The Community Services Department has scheduled a meeting with Edith Hopkins. Executive Director of the Library. Clarington Project is currently drafting a full proposal, including plans, projections and costs to be forwarded to Council for consideration. A proposal to the Rotary Club of Bowmanville requesting seed money for leasehold improvements to bring the existing cafe up to Public Health Standards has been submitted and granted up to $5,000. Without leasehold improvements to the space, the The Clarington PrOject Library elIte Busmess Plan -12 - 3/1412005 products currently being sold could not generate enough revenue to sustain the Library Cafe Training Enterprise. Additional funding sources and fundraising events to ensure the success of this endeavour are being pursued. Application to the Ontario Disability Support Program (ODSP) Innovative Projects is in the development stages. ODSP's Directive 105-02 Innovative Projects states their "Purpose of Directive" to be "to provide a mechanism of the Employment Supports System Manager to fund projects which demonstrate innovative approaches to employment supports for people with disabilities'. It continues, "the prescribed employment supports may be provided to a person described in subsection (2) in order to remove barriers to the person's competitive employment and assist the person in attaining his or her competitive employment goar. We believe the Library Cafe fits with these requirements and may have opportunity to be supported through ODSP. Application to Human Resources Development Canada (HRDC) will be pursued once an agreement has been established between the municipal parties, the Clarington Project and other community partners. HRDC is an agency that provides employment support and connections between employers and potential staff. Community Living OshawalClarington has employment supports through ODSP to assists people with disabil;ties to gain meaningful employment through subsidy, on-site training support and coaching. We will work in partnership with this department to support this initiative. Survey has been drafted to determine feasibility and user analysis. To be operational, the following must occur: · Signed agreement between the Municipality, the Library Board and Community Living OshawalClarington / the Clarington Project, to own and operate the Library Cafe . Negotiate with Municipality for free utilities and rental space of the existing Library kiosk . Make leasehold improvements to existing space to meet Public Health Regulations for food preparation . Apply to ODSP, HRDC and CLOC Employment Supports, for employee connections and financial wage subsidy and support . Hire Food Services Manager, Trainer, and Trainees Production Process The basic requirements to operate the Library Cafe include the following: . Library Cafe space - in negotiations with the "Municipality and the Library Board . Office space - will share existing office space with Clarington Project Coordinators. An inventory and revenue tracking sheet will be set up and maintained on the existing equipment at this office until deemed necessary to purchase one. . Seating - tables/chairs, loungers with side tables, stools . Cash Register . Triple Sinks The Clarin~on PrOject Library Cafe Busmess Plan - 13- )i\4/2005 · Equipment - pots, baking dishes, bowls, measuring cups, spoons, spatulas, coffee makers, tea pot, tea towels, dish clothes, refrigerator. oven, microwave, display cooler, cleaning products, garbage bins, computer . Storage Units · Sign to advertise in front of building · Product - Coffee (Regular and Decaffeinated), Tea (Regular and Herbal), Hot Chocolate, milk/cream, sugar, sugar substitute, chocolate milk, pop, bottled water, juice, bagels, butter, cream cheese, peanut butter, jam, vegetables, fruit, breakfast bars, ingredients to make soup/muffins/brownies/butter tarts/sandwiches (egg salad, salmon, ham, cheese), crackers, stir sticks, napkins, cups/lids, small disposable paper plates, smail disposable bowls, disposable spoons, salt, pepper Once the Library Cafe is open, products will be prepared daily and sold on-site. CJijs{aTUf Condusions f/Tie Cfarineton Cl'roject Lwrary caft ~ . ~- A strong foundation and partnership with the Municipality and the Library would be an essential component of success. With passing years, the profile of the Municipality and the library may change. Maintaining supportive relationships between these parties would ensure a successful operation and reduce the risk for the Clarington Project. This risk can be further minimized with a signed agreement outlining the roles and responsibilities of each party. Backing through the Ontario Disability Support Program (ODSP) Innovative Projects would further support this endeavour. The "Purpose of Directive" is "to provide a mechanism of the Employment Supports System Manager to fund projects which demonstrate innovative approaches to employment supports for people with disabilities". It continues, "the prescribed employment supports may be provided to a person described in subsection (2) in order to remove barriers to the person's competitive employment and assist the person in attaining his or her competitive employment goal". We believe the Library Cafe fits with these requirements and ongoing ODSP funding would be imperative. Backing through Human Resources Development Canada and CLOC Employment Supports is also needed to ensure our success. f/Tie Cfarington Cl'roject Lwrary cafe ~ ;" ~ The Library Cafe unit would contribute to the training development and employability of people with intellectual disabilities, reflects a need in the community, and offers a sense of belonging and viability in our community. Summary The Clarington Project will maintain a full business plan, including a cost analysis that will ensure the feasibility and sustainability of this endeavour. The Clarington Project Library Cafe BUSiness Plan .14 - JIJ 4/2005 - l'l '0 ~ II ell I'll Q. - < )( .- 'C C Ql Q. Q. < 0; .. ~ >- ~lt')("'l =__<.0 ';mm en >- (J) co I'll-- -====0 "'--~ :!= 0 0 -.... .... >- I'll(J)CO ,,-- "'====0 ~--~ =00 .c........ I- >- I'll "(J)CO III 0 lie: - - .... 00 "........ ~ to) CD ,,;;: 0 cn--~ Gloo =........ I- ~ (J) co ,,;;: 0 c--,- 000 ::E........ ~lt') '" ,,=-- C := :.= ,.~ =........ en c o ;: I! 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III In Q) 1U In Q) In CD .c I- N fJ'he Cfarinoton CFroject Li6rary Cafe ) jIaaenaum jI " I ntrOt{uctWn The Library Cafe business plan has been revised to reflect changes to the space requested within the Library, to the leasehold improvements, to the request for support from the Ontario Disability Support Project, and to the request for support from the Municipality and Library. Addendum A outlines these revisions. ~cutive Summary ~ CfarinfJton (]?roject LiOrary Cafe ~ .,.- - ~ Changes to the 4th paragraph of the "Executive Summary" 1. A prime location for the cafe is the Municipal Library in the downtown core. It is accessible and the library's membership exceeds 34,000 people. It also connects to the Municipality of Clarington where there is over 650 staff. The market will also be maintained by implementing the use of a mobile unit to sell product during library off hours. The Clarington Project is currently in deliberation with the Municipality and the Library Board regarding the Library coffee kiosk. It is our desire to relocate the Library coffee kiosk to a new area in the Library, specifically the Mezzanine area, and secure operation of that unit. Placing the Library Cafe Training Enterprise in this area would add to the security and supervision of the Mezzanine area. rrIie 'Team rrIie CfarinfJton <Project LiOrary Cafe ~ '-"'C" ~ ~ 2. Changes to the "Staff' requirements Staff Manager, with Durham Food Handlers Certificate - TBA Trainer, with Durham Food Handlers Certificate - TBA Trainees 6 - 10 - TBA (jJusiness P.n'flironment rrIie Cfarington <Project LiOrary Cafe ;~~ ---..- :---..' ~. Changes to the 1st paragraph of the "Industry Overview" 3. Industry Overview The Municipal Library in the downtown core is the perfect location to set up the Clarington Project Library Cafe. The Clarington Project is currently in deliberation with 'he ....ni~;~all-ty "n" 'h4 I ih'a~' ooard regarding the I 'Ibrary ~~"4e Io-;^sk It's ^'.. "4SI-'4 ~ IV'....I I....'''"' 1001 n..l U .... IoooUJI " looI ,_ ....""11.... 1"1.,..... .:' I .....'011 '...",.. 1.... to move the Library coffee kiosk to a new area in the Library, specificaiiy the Mezzanine area_ The library is accessible and the library's membership exceeds 34,000 people. The ClaringlOO Project Library Cafe Business Plan Addendum A -2. .1/16/2005 " 4. Changes to the 2nd paragraph of the "Position in the Industry" Position in the Industry The Clarington Project is currently in deliberation with the Municipality and the Library Board regarding the Library coffee kiosk. It is our desire to move the Library coffee kiosk to a new area in the Library, specifically the Mezzanine area. A favourable relationship has been established with the Municipal Government over the years and their support is paramount in this endeavor. The scope is to be a viable community enterprise that trains and offers expertise to people with intellectual disabilities. People with an intellectual disability, that are currently unemployed, will be hired for a one year paid contract position. Following the one year contract, a referral will be made to a partnering agency to assist people to obtain gainful, long term employment utilizing the skills developed during the contract position. 9da~tino (['(an ?:fie Cfarin{Jton lProject LiErary Cafi ~ ~... .5, Changes to the 2nd. paragraph of the "Target Market" Target Market The Mezzanine area is the perfect location from which to operate the Library Cafe. It has the space needed to accommodate the leasehold improvements that meet Public Health Regulations. With leasehold improvements the Clarington Project Library Cafe plans to offer the 'right' product, at competitive prices. Product variety will address the market demand and ensure increased revenue. Modifying the hours of operation to ensure consumers can purchase products at desired times will be essential to the success of the operation. The market will also be maintained by implementing the use of a mobile unit to sell product during library off hours. ' Pinance ?:fie Cfariizoton Project LiErary caft ~ ~ -...... ~~ 6. Changes to the 1st paragraph of "Finance" A successful partnership to operate the Library Cafe from the Mezzanine area will significantly increase the opportunity to generate revenue and be successful. Leasehold improvements to the Mezzanine area that meets Public Health Regulations would be essential to ensuring the operation is viable. A contingency fund to retum the space to its original design will be outlined in the signed agreement. Preliminary costs would need to cover leasehold improvements and items such as furniture, an industrial dishwasher, triple sinks, uniforms, a sign, products, a cash register, and salaries. Continuing operating costs are not excessive, however, a sustainable operation would need to cover the following expenses. The Clariogton Project Library Calc Bus mess Plan Addendwn A -3- 3/1612005 " . Rent . Wages · Insurance . Utilities . Advertising . Interest . Products and supplies 7. Changes to the 111 paragraph of "Capital Requirements' Capital Requirements The Ubrary CafEl Training Enterprise capital requirements will be completed in three phases over a three year period. Initial capital costs for equipment and leasehold improvements are estimated at $7,000 and are listed below. As part of the negotiations with the Municipality and the Library, the Clarington Project will request items such as the cash register and display units to be relocated to the new area, as identified below. Item Comments . Phase Leasehold Improvements' 1 - 3 Existino Counter To remain in circulation area Tables 2 Chairs 2 Sofas / Loveseats 2 Under Counter Dishwasher 1-3 Toaster 1 Advertisino Sians Chalk board' two sandwich boards; 1 - 3 Cash Reaister Relocated to Mezzanine 1 Refriaeration Relocated to Mezzanine 1-3 Chest Freezer 1 - 3 Garbaoe Cans Relocated to Mezzanine 1 Utensils/Cookware 1 Storaae Units Relocated to Mezzanine 1 Plumbed In Coffee Maker 1 Refriaerated Displav Cabinet 1 Mobile Carts (2) 1 Food Travs 1 Stove/Oven 1 - 3 Triple Sinks 1 The Clarington Project Library Cafe Busmess Plan Addendum A .4- 3/16/2005 .' Operations rrFie Cfarinoton Project .cwrary Cafe ~-- . --="' =-" ~ 8. Changes to the 1st paragraph of "Stage of Development" Stage of Development The Library Cafe is nearing the final stages of development. We have approached the appropriate person at the Business Development Centre to determine if a cafe would be deemed favourable in the Bowmanville area. Feedback was very positive regarding the development and growth in the Bowmanville and Newcastle areas. 9. Add this paragraph following the 2nd paragraph of "Stage of Developmenf A meeting with the Municipality of Clarington and Edith Hopkins, Library Director, has occurred. Discussions resulted in further exploration of the Library Cafe operating from another location within the Library. Following a meeting with the Library Board President, and the Library Director, Board approval was granted to investigate further opportunities in the Mezzanine area of the Library. The Claringron Project was t."en offered direction from the Municipality of Clarington, Community Services Department on how to proceed. . 10. Changes to the 3rd paragraph of "Stage of Development" Clarington Project has made changes to our business plan as outlined in Amendment A. The business plan with amendments has been forwarded to Council and the Library Board for consideration, along with a full proposal for support, including plans, projec'Jons and costs. To strengthen the partnership between the Municipality of Clarington, the Library and the Clarington Project, an agreement between all parties will be drafted. 11. Add this paragraph following the 3rd paragraph of 'Stage of Developmenf The Clarington Project will request a meeting with the Municipality of Clarington to discuss construction details. Pending the approval from the Municipality of Clarington and the Library Soan:!, drawings will be submitted to Durham Health for approval. 12. Changes to the 4th paragraph of "Stage of Development" A proposal to the Rotary Club of Bowmanville requesting seed money for leasehold improvements to the Mezzanine area that meets Public Health Regulations has been submitted and granted up to $5,000. With leasehold improvements to the Me....;mine area the Claringtcn Project Library Cafe can generate enough revenue to sustain the Library Cafe Training Enterprise. Additional funding sources and fund raising events to ensure the success of this endeavour are being pursued. The Clarington Project Library Cafe Business Plan Addendum A .5. 3/1612005 " 13. Changes to the 5th paragraph of "Stage of Development" Community Living Oshawa/Clarington offers employment supports through ODSP to assist people with disabilities to gain meaningful employment through subsidy, on-site training support and coaching. Preliminary discussions have occurred between employment support staff and the Ontario Disability Support Program (ODSP). The Cia ring ton Project Library Cafe has submitted application to register with ODS? as a business. We believe the Library Cafe fits the requirements of ODSP to receive employment support and subsidy for people with disabilities. 14. Delete paragraph 7 "Community L1vingOshawalClarington has employment supports... " of "Stage of Developmenr 15. Changes to the 9th paragraph of "Stage of Development" To be operational, the following must occur: . Signed agreement between the Municipality, the Library Board and Community Living OshawalClarington / the Cfarington Project, to own and operate the Library Cafe . Negotiate with Municip~lity for free utilities and rental space of the new Library kiosk . Make leasehold improvements to new space to meet Public Health Regulations for food preparation . Apply to ODSP, HRDC and CLOC Employment Supports, for employee connections and financial wage subsidy and support . Hire Food Services Manager and Trainer with Durham Food Handlers Certificates, and Trainees gijs{ana ConclUsions tJJie Cfarington (]'roject, Li6"ary cafe ~ :---.,' ~-- 16. Changes to the 2nd paragraph of "Risk and Conclusions' Backing through the Ontario Disability Support Program (ODSP) would further support this endeavour. Community Living OshawalClarington offers employment supports through ODSP to assist people with disabilities to gain meaningful employment through subsidy. on-site training support and coaching. We believe the Library Cafe fits with the requirements of ODS? and their funding would be imperative. In ClOsing This document, "Addendum A', outlines the revisions to the Library Cafe business plan. Revisions refiect changes to the space requested within the Library, to the leasehold improvements, to the request for support from the Ontario Disability Support Project, and to the request for support from the Municipality and Library. The Clarin~on Project Library Cafe Business Plan Addendum A -6. 31\6/2005 D . , ~ 'j!! ). " - - - - - I , , =-=-- :..... o o o o - - - -- - - . . .. , " Ii : II , I Ii . 1 . f~ ;.: to 41 3: e >! '\' ... 41 " ":l ...J " '" " is 41 "1'" ~ c , I'~ 'E~ ~I o al- 1 is N- , c N '1. J; 4l~ }, U ~.x" ~~\ ...... ) ~l - .' The Clarington Project, a project of Community Uving Oshawa/C/arington Training Enterprise ~ -- ~ '11ie Cfarington CFroject Li6rary cafe PROPOSAL FOR SUPPORT THE CLARlNGTON PROJECT The Clarington Project is a cooperative endeavour of persons with intellectual disabilities and their families, friends, community agencies and businesses. Due to the lack of services and opportunities for persons with intellectual disabilities in the area of Clarington, a group of families and concemed community members formed the Clarington Project with the assistance of Community Living Oshawa/Clarington, to develop solutions to some of the issues facing people living in the community. ABOUT THE INITIATIVE The Library Cafe Training 'Enterprise is an initiative that will contribute to the training development and employability of people with intellectual disabilities. It reflects a need in the community, and offers a sustainable commerce opportunity and sense of community belonging. It will also contribute to the viability of the Clarington Project. The Library Cafe will serve premium beverages and light snack items at competitive prices to library patrons, employees of the Municipality of Clarington and people who are doing business with the Municipality. It will offer a variety of quality hot and cold beverages such as coffee, cappuccino, espresso, tea, and juice, along with food items such as bagels, muffins, cookies, soups, made to order sandwiches and desserts. All food preparation and sales will be done on,site by the cafe employees. The Library Cafe will offer employed training opportunities to both adults and transitional age youth with intellectual disabilities in the Clarington area. They will submit their application for employment. Successful applicants will be hired for a one year contract, where they will be assisted to operate a viable community based enterprise as they develop skills relevant for future job opportunities. At the completion of the one year contract, trained employees will be connected to a community based organization for assistance with obtaining continuous employment. A strong community link with the Municipality of Clarington and the Library Board is imperative to the practicality of this initiative. As outlined in the business plan, the Bowmanville Municipal Library is the prime location for the Clarington Project Library Cafe. The library is accessible, the library's membership exceeds 34,000 people and the Municipality of Clarington, where there are over 650 employees. connects directly to the Library. The C~on Project Library Cafe Business Plan Proposal for Suppon .1- Re\;sed March 14. .zOOS " Leasehold improvements that meet Public Health Regulations would be essential to ensure the operation is viable. Our request for your support is outlined later on in this document. Preliminary costs would need to cover leasehold improvements and items such as furniture, an industrial dishwasher, a sign, products, a cash register, uniforms and salaries. Continuing operating costs are detailed in the business plan. MOdifying the hours of operation to ensure consumers can purchase products at desired times will also be essential to the success of the operation. The Municipality of Clarington and the Library have differing hours of operation. The Clarington Project Library Cafe envisions a mobile unit set up in the lobby of the Municipality to capture this market during Library off hours. Library access would be needed to perform this task. Accordingly, please consider this request for approval to gain Library access at appropriate hours, OTHER SOURCES A proposal to the Rotary Club of Bowmanville requesting seed money towards this endeavour has been accepted, The Rotary Club of Bowmanville will contribute up to $5,000 for leasehold improvements, however, the funding is time limited and must be spent by June 01/05. Application for funding support through Ontario Disability Support Program (ODSP and Hum!,!n Resources Development Canada (HRDC) is being pursued. We are excited about this initiative and the opportunity it provides to people with intellectual disabilities. It is anticipated that the Library Cafe will gain the support of HRDC and ODSP. With continuous financial support through supporting agencies, the Clarington Project anticipates the Library Cafe will be sustainable to buy product and maintain services within the third year of operation. This is a unique and exciting opportunity for everyone involved. It is essential that strong community links with the Municipality, the Library, the Rotary Club of Bowmanville, the BIA, ODSP and HRDC be maintained to strengthen the operating advantage. PROPOSAL FOR SUPPORT In collaboration with the Mayor, key municipal staff, and the Library Board, it is our request to relocate the Library coffee kiosk to a new area in the Library, specifically the Mezzanine Level, and secure operation of that unit. Please see the Clarington Public Library Floor Plan - Mezzanine Level (attached) for the location requested. Your contribution towards free rent and utilities is imperative to strengthen the operation of this initiative. Your approval to complete leasehold improvements to the Mezzanine Level that meet Public Health Regulations for food preparation is essential. Improvements would include installation of a new counter with triple sinks, a sandwich counter, four 15 amp circuits, plumbing and flooring. Ceramic tile flooring, or the like, is requested in Reading Area 185, as shown on the Clarington Public Library Floor Plan - Mezzanine Level. Leasehold improvements are estimated at $7,000, and are presently based on drawings that do not include plumbing and electrical displays. With leasehold improvements the Clarington Project Library Cafe can offer product variety to address the market demand and ensure increased revenue. Municipal backing .towards the cost of the electrical and plumbing work, estimated at $4,000, would be an important offer of support. Th. Clarington Project Librarv Cafe Busaness Plan Proposal for Support .2- Rc\ised Marth 14. :005 ." It will be necessary to install some new equipment in order to offer a variety of quality hot and cold beverages and food items. It is with your approval that we assume use of all existing equipment and install new equipment such as a toaster, a convection oven, a dishwasher, and refrigerator. As outlined in the business plan, it is anticipated that equipment will be acquired in three phases of operation. As previously outlined, modifying the hours of operation to ensure consumers can purchase products at desired times will also be essential to the success of the operation. Approval to set up a mobile unit in the lobby of the Municipality during Library off hours, to capture the morning market is requested. Library access would be needed to perform this task. Accordingly, please consider this request for approval to gain Library access at appropriate hours. With the assistance of Community Livihg OshawalClarington, The Clarington Project is determined in its efforts to provide opportunities to people with intellectual disabilities in this area. EVALUATION AND VIABILITY In conjunction with this initiative, the Clarington Project will continue to develop , resources and opportunities in our community to increase awareness, support opportunities relevant to the people we provide service to, and enhance the quality of life for people with intellectual disabilities living in Clarington. Success of our initiative can be measured individually, financially and statistically. Key community supporters with a keen business sense have committed their support, as well as the continued commitment from families, friends, volunteers, and community agencies and businesses. ACKNOWLEDGEMENT The Clarington Project would be sincerely grateful for the sponsorship of the Municipality of Clarington. With your approval, you would be recognized on our web site, in our newsletter and through a press release with our community newspaper. You would be invited as an honorary guest to our grand opening and recognized for your support in this exciting Training Enterprise. SUMMARY The Clarington Project is pleased to present to you our Library Cafe Business Plan, Amendment A, and this Proposal for Support. Thank you for your consideration of this request. The Clarington Project Library Cafe B~lI1ess Plan Proposal for Support - 3. Re\'lSed March 14.2005 = ~~AC[artng;on ~bIi~TL1brn;" I Telephone: (905) 623.7322 Fax: (905) 623.99lJ.\ Admini,tration: (90S) 623.9742 163 Church Street. Boy,man\ille Ontario. Canada Lie 117 May 10, 2005 Ms. Patti Barrie, Clerk Council of the Municipality of Clarington 40 Temperance Street Bowmanville, ON L 1 C 3A6 Dear Ms. Barrie: At its regular meeting of April 27, 2005, the Clarington Public Library Board adopted the following motions: "That the Library Board endorse in principle the concept of the provision of a cafe on the mezzanine of the Bowmanville Branch Library, operated by The Clarington Project, and " That the endorsement be communicated to the Municipal Council and staff'. I understand that the Director of Community Services will be submitting a full report to the Council on the issue of the current Library Coffee Kiosk and that he will incorporate the Library Board comments in his report. Yours sincerely, ~, tf~~, pv~) Allan Hewitt, Chair Clarington Public Library Board ~1E(CillTI~lJt~ MAY 1 1 Z005 cc:~ Caruana, Director of Community Services Fred Horvath, Director of Operations MUNICIPALITY OF CLARINGTON Communiiy SerVices Dept. -- Attachment #3 to Report CSD-05-05 Kiosk Relocation Mezzanine Level Electrical Plumbing Contingency $3,773.00 $9,877.00 .$3.000.00 $16,650.00 Municipal Staff will assist with the demolition and finish work and co- ordinate the project with the Library Board and Clarington Project. The Clarington Project will be responsible for the flooring and Millwork required as part of this relocation. May 2005 , . . . Cl!J!inglOn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: General Purpose and Administration Committee Date: May 24, 2005 Resolution #: Report #: CSD-OG-05 File#: By-law #: Subject: Provincial Proclamation - Recreation Month Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-06-05 be received; and 2. THAT Council proclaim the month of June as Recreation Month. ( eph P. Caruana irector of Community Services Reviewed bY:c)~--..J ~ Franklin Wu Chief Administrative Officer Submitted by: JPC/BRT/jm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 REPORT NO.: CSD-OG-05 PAGE 2 1.0 BACKGROUND 1.1 The Province of Ontario has proclaimed the month of June as Recreation Month. This proclamation is supported by the parks, recreation and facilities agencies affiliated with providing these services, specifically Ontario Parks Association, Ontario Recreation and Facilities Association and Parks and Recreation Ontario. 1.2 The Municipality benefits from membership to the above agencies as advocates for provincial liaison and services, as well as, professional development in the specific disciplines. 1.3 The benefit of the proclamation is to promote individual, family and community awareness of the value and benefits of recreation and parks services offered primarily by the local municipalities throughout the province, as well as, the opportunity to celebrate the success of recreation and parks contribution towards the quality of life within the province. 1.4 The theme of the program is "Live it everyday", whereby individuals and families are encouraged to participate in passive and active recreation activities on a daily basis. Full detailed information regarding the proclamation is available from www.rercreationmonth.on.ca 2.0 COMMENTS 2.1 The Municipality enjoys a diverse variety of facilities, park lands and programs. Many of the facilities, sports and cultural programs are operated and offered by community volunteers as well as professional staff. 2.2 The proclamation of June as Recreation Month would serve not only to increase the awareness of and to promote the values and benefits of the parks and recreation services, but would also recognize the contributions of the community to provide these services to the residents of Clarington. Attachments: Attachment #1 - Recreation Month Guide III => -.b ~ 00 u ~ ~ ~ o ... -I--l L '0 -I--l \f) en c -- c C '0 D- _0 ~ " '" 0 " >> .s: .. .. 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"0 <:: ro <:: g ro " t; !'! O. tf.l.Q Ul ~ " ro gc ,,0 Ul <:: ,,'- .r:" -- 0)= roO .o.i:' ID= ID~ "0- il" ~= "2..9 f~ 0:'= c." a.:Q 0= t: t: <<8 I "0'" <:: " ro-= 0:-= " " ro.E .0"0 E <:: " ro " '" _OJ '0 .~ " > " ~ <:: ~ " . .r:'" -E '" ro " ~ ",0> '" " " ~ ~o. c.", ilj-t!' - III ,;;0. "'"0 "Ot: 1:'''' " <:: > " Q.l:';:; _ '" ,- " " ~ > " ;J~ -.<:: ,,'- E ,,-. -,., C1t[ro .r:::._ "0 -.Sd ~ "t: " .r:",> I- c." , , . . f Cl~mgton REPORT COMMUNITY SERVICES DEPARTMENT Meeting: General Purpose and Administration Committee Date: May 24, 2005 Resolution #: By-law #: Report #: CSD-07-05 File#: Subject: Clarington's Brian McFarlane Hockey Museum - Business and Marketing Plan Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-07-05 be received; 2. THAT Clarington's Brian McFarlane Hockey Museum: Business and Marketing Plan as prepared by Deloitte & Touche LLP, be endorsed in principle; 3. THAT Council authorize an expenditure of approximately $150,000.00 for Marketing Services including consulting, creative design and production costs for a marketing program as outlined in the Deloitte & Touche's Business and Marketing Plan; 4. THAT the expenditure for the Marketing Services be funded from the Impact Escrow Reserve Fund included in the funding previously approved for Clarington's Brian McFarlane Hockey Museum Account #110-42-421-84242-7401 ; 5. THAT Staff be directed to issue a Request for Proposal to engage a marketing firm as required for the pre-launch phase of the project; and, 6. THAT Staff be authorized to initiate the design process for Clarington's Brian McFarlane Hockey Museum. , , REPORT NO.: CSD-07-05 PAGE 2 Reviewed bYO~ -"4.JL Franklin Wu Chief Administrative Officer ReVieWe~y:ff~ ~ bI- Nancy Taylor, B.B.A., CA Director of Finance JPC/BRT/ta CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506 REPORT NO.: CSD-07-05 PAGE 3 1.0 BACKGROUND 1.1 In the fall of 2004, the Clarington's Brian McFarlane Hockey Museum Committee, consisting of municipal staff and supported by Brian and Joan McFarlane, Michael McFarlane, Bill Humber (local historian, author and sports enthusiast), Barry Bryan Associates (Consultant) and GSM Design (Sub Consultants - Museum and Display Specialists) suggested a museum business and marketing plan would be beneficial to the success of the museum. This was predicated on the complexity of the display, potential market attraction, existing tourism nodes within the municipality, as well as, regional, provincial, national and international partnerships and marketing opportunities. 1.2 Accordingly, the Community Services Department, in conjunction with the Corporate Services Department, prepared and issued a Business and Marketing Plan - Request for Proposal. The successful bidder was Deloitte & Touche LLP. 1.3 The Marketing and Business Plan has also reviewed the characteristics and attributes of a museum of this nature and, in conjunction with staff, has provided recommendations determining the necessary physical size requirements for display, administration and retail sales areas of the museum in order to undertake a successful project of this nature. 1.4 Since December 2004, Deloitte & Touche LLP have worked with the committee and have researched, explored opportunities, commented and made recommendations on all facets of the Request for Proposal. The Museum Committee supports the Business and Marketing Plan and is recommending approval in principle of the recommendations provided by Deloitte & Touche LLP. 2.0 BUSINESS AND MARKETING PLAN 2.1 Highlights of the study and comments are provided for Council's consideration as follows: 2.2 BUSNESS CLIMATE - The demographics provided by Deloitte & Touche LLP (as confirmed by the Development Charges Study) indicate that Clarington, as well as the Region of Durham, is expected to continue to enjoy progressive population growth over the next number of years. In terms of tourism, the area already draws 3.3 million visits per year, cif which 94% are day trips typically from GTA area and local residents. The study identifies three (3) main areas of potential target market resources. 2.3 The municipality also enjoys several existing tourism attractions (for example, Mosport, Bowmanville Zoo and Jungle Cat World) in which to share promotional partnerships. In addition, there exists a strong minor hockey league program REPORT NO.: CSD-07-05 PAGE 4 consisting of approximately 15,000 youth. The final market area is the educational component in which there are over 100,000 elementary aged children. These areas provide an advantage to the success of Clarington's Brian McFarlane Hockey Museum as there is a large resident population, a large existing tourism base and a large resident hockey base, compared to similar operations throughout North America. Our market area has a population in excess of 3.0 million, of which nearly 1.0 million will have an expressed interest in a museum facility of this nature. 2.4 MARKETING STRATEGY - The Business and Marketing Plan has indicated there are already a number of local area attractions that exist to compliment the museum. In addition, the interest of local minor and senior hockey teams will be a draw to the museum. The educational component will be of interest to the various local and surrounding school boards as part of our Canadian heritage - important to the school curriculum. The objective will be to develop the museum into a destination location through the number of family day-trips and activities already taking place within the municipality and particularly at the Garnet B. Rickard Recreation Complex. In order to accomplish these objectives, the Business and Marketing Plan has recommended the Municipality engage a marketing firm to undertake these requirements as they pertain to our marketing strategy. 2.5 IMPLEMENTATION PLAN - Key to the success of the Business and Marketing Plan is the implementation plan for pre-launch and first year start up. The success of the museum will largely depend on the pre-launch groundwork undertaken by staff prior to the actual opening. Several components are to be in place prior to the fall of 2006. . Development of all staffing positions including position descriptions, staff recruitment and training plus volunteers. . Marketing Strategies - retention of marketing consultant to develop media strategies, clientele targets, cross-promotion marketing campaigns, educational component, sponsorship packages and special events and promotion. . Exhibit set-up and display components complimented by interactive displays. 2.6 As recommended, funding of $150,000.00 is required to engage a marketing firm capable of undertaking a marketing program of this magnitude. The program will include consulting fees, creative design and production costs. This expenditure is for the initial development of the program. 2.7 LOCATION AND OPERATING STRATEGY - The Business and Marketing Plan has indicated the Garnet B. Rickard Recreation Complex is ideal for the museum location. There is a built-in clientele attracting 300,000 visitors per year, in a complimentary service to the museum. By locating the museum at the Garnet B. Rickard Recreation Complex, there is expected savings in both capital REPORT NO.: CSD-07-05 PAGE 5 and operating expenses. The projected visitation target is 20,000 to 25,000 visitors per year. Actual operating hours are to be confirmed, however, staff would indicate consideration will be given to prime winter season, offering slightly reduced summer hours. 2.8 STAFFING STRUCTURE - The Business and Marketing Plan recommended staffing requirements conducive to operating hours and business expectations. The lead position will be the Community Service Coordinator (existing position) assisted by a full-time Museum Programmer/Curator fulfilling programming and curatorial requirements (previously approved as a part-time position in the 2004 budget, however has not been activated pending the results of the Business and Marketing Plan) and a Facility Clerk (existing position). Additional staffing will be comprised of part-time clerical administrative support and a compliment of volunteer tour guides. All new positions related to the museum will be implemented as part of the 2006 annual budget process. Assuming an April 2006 budget approval, staff may require pre-budget approval for certain staff associated with the museum. If required, staff will prepare a report to Council later in 2005. 2.9 OPERATING PLAN - The Business and Marketing Plan identified several revenue streams including general admissions, special events (exclusive use) rentals, sponsorships and gift shop sales. In order to attract the required revenues, the Museum Committee supports the Marketing and Business Plan that wi'I'ay the foundation of the project as referred to in the business plan. 2,10 The Business and Marketing Plan developed a five (5) year operating budget to demonstrate a proforma cash flow model. The model indicates a first-year surplus operation and break-even operations in the subsequent years. It should be noted that utilities, cleaning and insurance have been identified as Museum operational costs, however, will be reflected as an overall increase to the Garnet B. Rickard Recreation Complex once the Museum facility is fully operational. 3.0 MUSEUM DESIGN 3.1 The consulting firm of Barry Bryan Associates has been retained to design the physical building components. Through their sub-consultants, the firm of GSM Design will develop the museum exhibits, display space and interactive components within the museum structure. Our consultants have reviewed the Municipality's artifacts acquired from Brian McFarlane and have made comparisons to similar facilities in Canada, United States and Europe to determine the recommended size (5,000 square feet) for Clarington's Brian McFarlane Hockey Museum. As a result of the recommended increase in the size of the building, staff is now required to provide updated project financing as follows: REPORT NO.: CSD-07-05 PAGE 6 Total Cost Projection 1,350,000 280,000 150,000 20,000 15,000 1,815,000 Category Construction Consulting Contingency Furnishings and Equipment Disbursements 3.2 It is anticipated the project will be tendered in the fall of 2005, with construction commencing later 'in 2005. Actual construction is anticipated for completion in summer/fall of 2006. 4.0 FINANCING 4.1 An amount of $875,000.00 was set aside for this project in report CSD-20-03. (Attachment #2). After marketing services are deducted, $725,000.00 currently remains earmarked for this project. This results in the anticipated need for financing of $1,090,000.00 to cover projected costs. It will be recommended that this balance be debentured. The approximate annual repayment is estimated at $130,000.00 annually. The required resolutions will be included in a future report to Council as part of the tender awarded when exact costs are determined. 5.0 COMMENTS 5.1 Staff submitted a supplementary memorandum to Council on May 2, 2005 (Attachment #1) which introduced several of the Business and Marketing Plan recommendations, including the requirement for post-budget approval of $150,000.00 to engage a marketing consultant, creative design, printing and production costs. 5.2 The Director of Finance has recommended the expenses for the marketing firm be funded from the Escrow Reserve Fund Account as already approved for the Museum Capital Project as identified in Report CSD-20-03 Account # 110-42-421-84242-7401. Attachments: Attachment #1 - Memorandum - May 2, 2005 Attachment #2 - Community Services Department Report # CSD-20-03 Attachment under separate cover - Clarington's Brian McFarlane Hockey Museum - Business and Marketing Plan ~J.w:ilJgron Attachment #1 to Report CSD-07-0S MEMO TO: Mayor John Mutton and Members of Council FROM: Joseph P. Caruana, Director Community Services Department DATE: May 2,2005 RE: Clarington's Brian McFarlane Hockey Museum The Business Plan and Marketing Strategy that was commissioned to Deloitte is currently in its final stages. Recently, staff have been provided with an overview of that process and I would like to take this opportunity to provide Members of Council with preliminary project cost estimates. As Council is preparing to consider the 2005 budget this Friday, it is prudent to be aware of these anticipated increases that will impact the 2006 budget. The size of the museum is being recommended to be approximately 6,000 sq. ft. This is an increase over the initial estimate of 3,500 sq. ft. and the $875,000 approved preliminary budget. The increase in the square footage requirement suggests that an estimated capital construction budget of $1 ,500,000 to build the museum and additional consulting (architectural) fees of approximately $150,000 will be required. This is a total increase of $866,500 to the earlier project estimate. It should be noted these are still estimates and will be refined when the building has been designed and tenders received, scheduled for October 2005. Also identified is the pre-launch program for the museum operation. The consultant is recommending approximately $150,000 will be required leading up to the opening of the museum in the Fall of 2006. This $150,000 consists of hiring a marketing consultant, creative design, printing and reproduction costs associated with the operation of the museum. This will be required in 2005; finances to be addressed in a subsequent staff report. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-5506 The ongoing operational budget and associated staffing requirements will be addressed through the 2006 budget process. Assuming an April 2006 budget approval, staff may require pre-budget approval for certain staff associated with the museum. If required, staff will prepare a formal report to Council later in 2005. Staff will be scheduling a detailed presentation by the project consultant within the next 3-4 weeks. In the meantime, if you have any questions or require clarification, please do not hesitate to contact me. Regards, Joseph P. Caruana Ijm cc: George Acorn Skip Crosby Bruce Taylor Nancy Taylor Frank Wu ATTACHMENT # 2 TO REPORT CSD-07-0S Cl~mglon REPORT COMMUNITY SERVICES DEPARTMENT Meeting: General Purpose and Administration Committee Date: December 8, 2003 Resolution #: Report #: CSD-20-03 File #: By-law #: Subject: Brian McFarlane Hockey Museum - Garnet B. Rickard Complex Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-20-03 be received; 2. THAT Council endorse the proposed Brian McFarlane Hockey Museum project to be constructed at the Garnet B. Rickard Complex; 3. THAT Council approve the proposed budget of $875,000.00; , 4. THAT the project be funded from the Impact Escrow Reserve Fund Account #111 0-196-X: and 5. THAT staff be authorized to issue the Request for Proposal for Professional Services required to develop the concept drawings and construction specific 10 for the Museum Project. Reviewed by: Franklin Wu Chief Administrative Officer JPC/GA/jm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623.5506 REPORT NO.: CSD-20-03 PAGE 2 . . 1.0 BACKGROUND 1.1 As Members of Council are aware, staff negotiated successfully for the acquisition of the Brian McFarlane Hockey Museum. 1.2 At that time, Council reviewed a number of options that would see the host site for the new hockey museum located in the courtyard at the Gamet B. Rickard Recreation Complex. 1.3 The museum, as operated by the McFarlane's, utilized approximately 3,000 square feet of display area, staff is recommending a structure approximately 3,500 square feet, which will allow for some modest expansion of the museum displays and further provide an area for rotating displays. 1.4 Staff will be reviewing various options for the rotating displays, anticipating they will be supplied in conjunction with the National Hockey League's Hall of Fame in Toronto. Those discussions will take place over the next number of months. 1.5 As this is a specialty structure, the cost to design and construct a facility of this nature is estimated in the $250 per square foot range, which will require a project budget of $875,000.00. 1.6 Of this amount, a significant portion will be allocated to interior treatments and display areas of the facilities. Please refer to Section 2.3 of this report for a detailed breakdown of this project budget. 2.0 PROGRAM 2.1 This project will consist of the construction of approximately 3,500 square feet of space, located in the courtyard area of the Garnet B. Rickard Recreation Complex, immediately adjacent to the lobby linking Pad A and Pad B of the facility. 2.2 The building will be completely self contained and will consist of a main entrance, display area, Peter Puck Theatre, souvenir sales area and storage. It is anticipated to be accessible externally as well as from the interior of the existing complex. REPORT NO.: CSD-20-03 PAGE 3 2.3 Project Budget Category Budget Allotment , I Consulting I 80,000 ! Construction I 525,000 i Equipment/Furnishings 200,000 i Contingency 70,000 I Project Total 875,000 I 2.4 Project Schedule December 2003-Janua 2004 Februa 2004 Februa -A ril 2004 Ma 2004 June 2004-November 2004 December 2004 Janua 2005-Februa 2005 RFP- Professional Services Award - Professional Services Contract Detail Desi n Award Construction Contract Construction Commission in / Substantial Com letion Official 0 en in 2.5 Financing It is recommended that the Hockey Museum be funded from the Impact/Escrow Reserve Fund. In 1996, Council transferred funds from the Impact/Escrow Reserve Fund to the Older Adults - Operating Reserve Fund. The principal was to be held however, interest earned was to be available through the budget process to assist in the start-up operations of the Older Adults Centre. The principal was to be returned to the Impact/Escrow Reserve Fund December 31, 2000. In 2000, Council extended this date to December 31,2003. Therefore, there is $754,775.00 that will return to Impact/Escrow Reserve Fund on December 31 of this year. It is proposed that these funds plus the balance of $120,225.00 currently in the Impact/Escrow Reserve Fund be used to finance the Hockey Museum capital construction costs. 3.0 COMMENT 3.1 Staff will be reviewing various options and partnerships available regarding the operation of the Museum and will be the subject of an additional report to Council. Preliminary operating estimates will be provided in the 2004 current operating budget and will reflect the proposed project schedule. Cl~mgron REPORT COMMUNITY SERVICES DEPARTMENT Meeting: General Purpose and Administration Committee Date: May 24, 2005 Resolution #: Report #: CSD-08-05 File#: By-law #: Subject: Patrons' Code of Conduct Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-08-05 be received; 2. THAT the Patrons' Code of Conduct be approved by Council. Submitted by. .A.,- Joseph P. Car 1 - . Director of Co Reviewed bO.-A n. L Q Franklin Wu Chief Administrative Officer ~ ~ ... JPC/BRT/GAlta CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623.5506 REPORT NO.: CSD-oS-05 PAGE 2 1.0 BACKGROUND 1.1 As the Municipality continues to enjoy growth population, the number of recreational facilities and programs offered by the Community Services Department and respective community sports groups also continues to expand in both number and variety of facilities and programs offered. 1.2 The Community Services Department has recognized a number of trends and concerns related to social and behavioural issues of patrons. Staff requires the necessary resources to address these issues with the participants and general public accessing the facilities. 1.3 To be customer service friendly, staff are recommending a simple Patrons' Code of Conduct (attachment #1) be developed that would be posted in each of the facilities to remind participants, visitors and the general public of socially acceptable behaviour within the municipality's facilities while participating and/or viewing programs or events. 2.0 COMMENTS 2.1 The Community Services Department staff has reviewed the Parks By-Law 91-20 and, while it serves a very specific purpose, the by-law does not address community expectations for social and behavioural issues. The by-law is not presented in a simplified easy-to-understand format that may be easily posted or reviewed onsite at the municipality's facilities. 2.2 During the development process, staff contacted a number of municipalities within the GTA and discovered those municipalities have also introduced comparable Codes of Conduct for their patrons under similar reasons, specifically, to address emerging social and behavioural issues by posting concise information within the facilities to guide the participants and general public in terms of socially acceptable behaviour in our community. 2.3 As community trends emerge, staff will continue to monitor the effectiveness of the Patrons' Code of Conduct and will continue to update accordingly. 2.4 Staff acknowledges with more significant issues and concerns, the Parks By-Law 91-20 maintains a specific application for the purposes of regulating, protecting and governing the municipality's parks and facilities to be enforced by the municipality's by-law enforcement staff or police. The proposed Patrons' Code of Conduct is intended to enhance all applicable by-laws and to provide a more enjoyable experience while attending community facilities or participating in programs. Attachment #1: Patrons' Code of Conduct Attachment #1 to Report CSD-08-05 Municipality of Clarington Clarington Community Services Department Patrons' Code of Conduct Mission Statement To Provide the Ultimate Opportunity in the Provision and Development of Recreational Programs, Facilities and Professional Expertise to our Residents. The Municipality of Clarington Community Services Department is proud of the facilities, programs and services we provide to our residents and patrons. In order to ensure a safe, pleasant and memorable experience for all during your visit, we ask that you comply with the Patrons' Code of Conduct listed below. The Patrons' Code of Conduct is anchored on the premise ofrespect: . Respect for other patrons . Respect for staff . Respect for our facility Please refrain from the following activities: . Smoking, except as permitted in designated areas . Behaving in a manner which may interfere with the enjoyment of the facilities or programs by other patrons or cause damage to the facility (i.e. running, horseplay, fighting, spitting, swearing, abusive or threatening language, intimidating behaviour, littering) . Blocking corridors, hallways or exits. Please deposit all equipmen,., sports bags, sticks etc. along the walls so as not to impede traffic flow or create a safety hazard. . Wearing clothing or apparel that intentionally hides the identity of an individual, except for religious purposes. . Using in-line skates, skateboards, scooters, etc. . Distributing and posting flyers or other literature, or solicitating of products and services, without the expressed permission of the Community Services Department . Using photographic capable equipment, such as, cellular phones, personal digital assistants and cameras in the change rooms and washrooms . Bringing any animal into the facility, without the permission of the Community Services Department (excluding special aid animals) . Taking photographs or videos, without the expressed permission of the Community Service Department Children aged 9 and under, not participating in a scheduled activity or program, must remain under the direct supervision of an adult or responsible guardian of at least 14 years of age. Direct supervision is defined as the child or children being in sight of the parent or guardian at all times. Failure to respect the Patrons' Code of Conduct may result in your removal from our Facilities and Programs. , , ~ Clw:.pn REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 24, 2005 Report #: CLD-023-05 File#: By-law #: Subject: CIVIL MARRIAGES - STATUS REPORT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-023-05 be received; and 2. THAT civil marriage services be continued in the Municipal Administrative Centre, Monday to Friday. Submitted by: d~~~ Reviewed by: Franklin Wu, Chief Administrative Officer PLB CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 '.. ....... REPORT NO.: CLD-023.05 PAGE20F2 BACKGROUND AND COMMENT On December 13, 2004, through the adoption of Report CLD-037-04, Council authorized the Municipal Clerk to perform civil marriages in the Municipal Administrative Centre Monday to Friday, in accordance with the Marriage Act. Following adoption of this recommendation, the Province was requested to supply a Marriage Register. Upon receipt of the register, we were able to commence the service. When Report CLD-037 -05 was prepared, we were unable to anticipate the demand for the service, however the response has exceeded our expectations. The first service was performed on March 22, 2005 and, as of the writing of this report, eight services have been conducted. Another five are scheduled prior to the end of June. There has been no negative reaction to the times and location which we offer the service. Individuals who have requested services to be performed on weekends or at other locations have been provided with a list of ministers we are aware of who will perform civil services. Given the positive response to this service, it is recommended that the service continue to be offered Monday to Friday at the Municipal Administrative Centre. During the summer months when the Council Chambers renovation is being undertaken, we are making every attempt to accommodate requests within the Municipal Administrative Centre. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 CllJrpn REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE May 24, 2005 Date: Report #: CLD-024-05 File#: By-law #: Subject: SUNDAY HUNTING RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-024-05 be received; and 2. THAT the Minister of Natural Resources be advised that the Municipality of Clarington does not support the proposal to allow Sunday gun hunting. O~~GiL Submitted by: Pat' Ie, AM.C.T. unicipal Clerk Reviewed by: Franklin Wu, Chief Administrative Officer PLB CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 REPORT NO.: CLD-024-05 PAGE 2 OF 3 BACKGROUND AND COMMENT On April 18, 2005, Council received correspondence from the Ministry of Natural Resources seeking our support to allow Sunday gun hunting in the Municipality. Most of the Sunday hunting regulations were implemented in the 1950s. Currently gun and archery hunting on Sundays is allowed in northern Ontario, archery hunting on Sundays in southern Ontario and gun hunting on Sundays in some areas in the southern part of the province. Where municipalities have specifically asked that Sunday gun hunting be allowed, the Ministry agreed to those request in the regulations resulting in the present regulatory situation. Under the current regulatory scheme, Sunday hunting using guns is permitted in the following areas south of the French and Mattawa Rivers: . the County of Renfrew, other than the Township of Raglan . the United Counties of Prescott and Russell . the Township of Haldimand in the County of Northumberland . the Townships of East Ferris, Bonfield, Calvin, Papineau-Cameron and Boyd in the territorial District of Nippissing Additionally, under the current regulatory scheme, Sunday gun hunting/use of guns is allowed: . on licensed game bird hunting preserves . for protection of property, including agricultural deer removal authorizations . for target shooting The Ministry advises that farmers have increasingly expressed concerns about crop damage from increasing populations of some wildlife species, causing many in the farming community to ask for amendments to hunting regulations as one means of helping address the problem. REPORT NO.: CLD-024-05 PAGE 3 OF 3 In an attempt to curb the deer population, the Ministry has increased season lengths to the east of the Municipality of Clarington and in several other areas across Southern Ontario. Also, they are allowing hunters to purchase more than one tag to harvest more deer. The Ministry divides the province into Wildlife Management Units (WMUs). Clarington is located in WMU 72A, 72B and 73 (see map attached hereto as Attachment No.1). WMU 72B is the area bounded by Townline Road on the west, Taunton Road on the north, Highway 35/115 on the east and Lake Ontario on the south. This area is an archery-only hunting area, ie, deer hunting can only occur with a bow and arrow and only during the period of October 1 to December 31. Other species can be hunted using guns in this area during the appropriate hunting season. When archery hunting, Sunday hunting is allowed. In the rest of the Municipality, hunters can use guns for any species during the appropriate hunting seasons. In May 2001, the Municipality amended its hunting by-law to address concerns brought forward by residents. In so doing, we communicated with many interested parties and were able to incorporate aspects into the by-law which have helped to address these concerns include a ban on the discharge of firearms around public centres. Since the by-law was passed, the Municipal Law Enforcement Division has received no complaints related to hunting activities. Amending the regulations now to allow for Sunday hunting will undoubtedly bring forward many concerns once again from those residents who live in the rural areas. Recently, we have been experiencing an increase in livestock damage related to coyotes. The current regulations do allow for farmers to discharge guns on Sundays to protect their livestock against this type of attack. Given that our by-law is working well and that farmers are able to protect their livestock seven days a week under the current regulations, it is recommended that the Municipality of Clarington advise the Ministry of Natural Resources that we do not support Sunday gun hunting. ATTACHMENT # I TO REPORT # CL.t:l-o,::d-oS" ~NEN IlAAAON STR.<TTQI< GUTHRiE "'.. Hnp< LAKE ONTARIO . 5 2004 2005 (i) Ontario . ~ ClCJlmgron REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 24, 2005 Report #: COD-025-05 File#_ By-law # Subject: Tender CL2005-16, Electrical Services Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-025-05 be received; 2. THAT George Moore Electric, Bowmanville, Ontario, with bid prices of $35.00 per hour for Journeyman Electrician and $17.50 per hour for Journeyman Electrician's Helper be awarded the contract to provide Electrical Services, as required by the Municipality of Clarington; and 3. THAT the funds expended be drawn from the various Current Budget Accounts. Submitted by: seph Caruana irector of Community Services MM/LAB/ld Reviewed bYO ~ Franklin Wu, Chief Administrative Officer 4~ Oi tor of Operations REPORT NO.: COD-02S-QS PAGE 2 BACKGROUND AND COMMENT Tenders were publicly advertised and invited to provide Electrical Services as required by the Municipality of Clarington for the period of May 2005 to April 2007. Subsequently, tenders were received and tabulated as per Schedule "A" attached. The bid prices represent an approximate sixteen percent (16%) increase in the hourly rates over the 2003 tender prices. This is the first increase in the hourly rate since the year 2000. The required funds will be drawn from the various years Current Budget Accounts. Note, although the material cost for George Moore Electric is slightly higher than that of one of the other bidders, the actual cost difference is difficult to quantify as each contractors "cost" may be different. For the information of Council, the Municipality of Clarington paid approximately $70,000.00 to George Moore Electric for Electrical Service's during 2004. Based on previous years costs this would equate to approximately 45% of the total for labour and 55% for parts. George Moore Electric has previously provided satisfactory service to the Municipality of Clarington. After further review and analysis of the bids by Purchasing and the Director of Operations, it is respectfully recommended that George Moore Electric, Bowmanville, Ontario, be awarded the contract to provide Electrical Services to the Municipality of Clarington, as required. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169 CI!J!.-!lJgton Municipality of Clarington SCHEDULE "A" BID SUMMARY TENDER CL2005-16, ELECTRICAL SERVICES George Moore Electric Bowmanville, ON Bert Snowden Electric Bowmanville, ON MDK Electric Ltd. A'ax, ON Independent High Voltage Ltd. Port Per ,ON Black & McDonald Ltd, Scarborou h, ON 1490668 Ontario Inc. Bowmanville, ON $35.00/hr $45.00/hr $17.50/hr $20.00/hr $30.00/hr 25% $35.00/call 20% $54.00/call $60.00/call $40.00/hr 25% NO BID NO BID NO BID , . r , ~~fJ!-ilJglOn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 24, 2005 Report #: COD-026-05 File#_ By-law # Subject: Purchase of Light Duty Vehicles Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-026-05 be received; 2. THAT the requirements for tendering of the Purchasing By-iaw #94-129, Paragraph 5, item 5.06 be waived; 3. THAT the Purchasing Division be Buthorized to negotiate the immediate purchase of the following vehicles: . One four door sedan required by the Emergency & Fire Services Department . One four door compact sedan required by the Clerk's Department; 4. THAT the required funds be drawn from the 2005 Emergency & Fire Services and Clerk's Department Capital Budget as identified by Project ID #5000-8210-05002 and #3000-8250-05001 respectively; and 5. THAT, Staff be authorized to proceed with pre-budget approval each January for the purchase of all light duty vehicles budgeted in that year, with the final award being subject to Council approval within the purchasin by-law provision. Submitted by: Reviewed b . ~ Franklin Wu, Chief Administrative Officer - " Pl-.... Submitted by: ordWeir Director of Emergency & fire Services ~ ~ ~ov-- Nancy aylor, B.BA. CA, Director of Finance ~ ,/ ,7 .. -- . . . 2AM:0 p,"j..m, n Municipal Clerk MM/LAB/ld . ' REPORT: COD-026-05 PAGE 2 BACKGROUND AND COMMENT As approved in the 2005 Capital Budget both the Clerk's Department and the Emergency & Fire Services Department provided funding for the purchase of a new compact sedan and a four- door full size sedan, respectively. In each case, the departments have expressed a need to have these vehicles available immediately or as soon as practicable to deal with a shortage of vehicles. In the case of the Clerk's Department, the van they have shared with the Community Services Department is needed full time by the Community Services Department for the summer. Under the circumstances, it is important that the Clerk's Department have the compact sedan before the summer months to provide transportation for Parking Enforcement staff. In the case of the Emergency & Fire Services Department, the vehicle is needed for the new Deputy Chief. Due to the timing of the budget approval the opportunity to secure pricing by tender and place factory orders for the purchase of 2005 model light duty vehicles has passed and the opportunity will not present itself again until late August or early September when pricing for the 2006 models becomes available to the dealers. In order to obtain the vehicles in time to meet the requirements of the two departments it is recommended that staff negotiate with selected vendors for the purchase of existing vehicles for immediate delivery. The conventional competitive bidding process normally used to purchase vehicles will not work in this case because of the time it takes to secure the bids, evaluate the bids, make the selection and get the approval to award orders. Given the urgency the vehicles must be on the lot and ready for immediate purchase, however, these vehicles are subject to prior sale and may well be sold before a final decision and approval could be obtained to proceed with the purchase. For the foregoing reasons, the staff recommends that the tenderin9 requirements of the Purchasing By-law #94-129, Paragraph 5, item 5.06 be waived and approval be given to proceed with the negotiation with selected dealers for the immediate purchase of two vehicles subject of course, to the purchase price being within the budget estimate. Note, provided the total price of the vehicles are within the approved capital budget amounts, a further report to Council will not be brought forward. -' .. . REPORT: COD-026-05 PAGE 3 In order to avoid this problem in future, it is recommended that, Staff be authorized to proceed with pre-budget approval in January of each year. For the purchase of all light duty vehicles budgeted in that year, with the final award being subject to Council approval within the Purchasing by-law provision. This will enable the Purchasing Division to complete the competitive bid process, evaluate the bids, prepare the required reports recommending awards and place the orders before manufacturers cut off factory orders. The advantages of taking this initiative will get the required current model vehicles to the departments early in the year. Early acquisition of replacement vehicles will eliminate any operating/maintenance costs required to maintain older vehicles until the replacements arrive in November/December using the current timing. The required funds to cover the purchases are provided as follows in the 2005 Emergency & Fire Services and Clerk's Department Capital Budget as identified by Project ID #5000-8210- 05002 and #3000-8250-05001 respectively. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 (J.!l[il1glOn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 24, 2005 COD-027-05 File#_ By-law # Report #: Subject: Clarington - Energizing Ontario Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-027 -05 be received for information; Submitted by: arie Marano, H.B.Sc., C.M.O. Director of Corporate Services ReviewedbQ~~ Franklin Wu, Chief Administrative Officer MM/JC/ca " . REPORT NO.: COD-027-05 PAGE 2 BACKGROUND AND COMMENT Approximately five years ago, the Municipality of Clarington went through are-branding process to create a new and progressive look for its visible corporate identity. Branding is a strategy that builds relationships with the public. It isn't an ad, logo, corporate identity, Web site, or brochure. These are the vehicles we use to deliver your brand message, but they aren't the actual brand The goal of branding all municipal communications is to increase public recognition and awareness of the Municipality and to establish a consistent, positive corporate image. The most basic component of a strong organizational image is a consistent visual presentation. It is one of an organization's most valuable (and protected) assets. The Municipality's official logo is a registered trade mark of the Municipality of Clarington. It is registered with the Canadian Intellectual Property Office. The actual logo is the word "Clarington" - its colour, font style and usage. This is the visual identity of the Municipality in all communications with the public, businesses and other levels of government. Clarington - Leading the Way is a part of the municipal corporate identity. "Leading the Way" is a tag line used to communicate the idea that Clarington is a leader - not follower - that our strength is in our leadership. This is the day-to-day message that is sent to the public and is also a registered trade mark of the Municipality of Clarington. When the concept of the Clarington Energy Park first arose (late 2004), the need for a strategic promotion campaign was identified. Given the leadership of the Municipality of Clarington in this process, a new tag line was created to send a new and very specific message to potential partners. This new tag line has now been incorporated into the Municipality's logo but it is not a new logo. It is registered trade mark of the Municipality because it incorporates the official logo and cannot be used without the written permission of the Municipality. ClaringlOn Official Clarington Logo ~l~!J1gron REPORT NO.: COD-027-05 PAGE 3 SUMMARY The Municipality's official logo is shown on the right. It is not recommended, at this time, that the logo be changed to incorporate the "Energizing Ontario" message. The logo and its message should be reviewed every two or three years to ensure that the message it sends it current and reflective of the direction that Clarington is taking. Any proposed change to the logo will be brought to Council for approval. Changes to the cut line may be incorporated under the direction of the Chief Administrative Officer as community or corporate interests change. CI~-ington CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 Cl![ington REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 24, 2005 COD-028-05 File#_ By-law # Report #: Subject: CL2005-18 Newcastle Memorial Arena Canteen Renovations Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-028-05 be received; 2. THAT Kraco Carpentry Services, Bowmanville, Ontario with a total bid in the amount of $54,000.00 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2005-18, be awarded the contract for the Newcastle Memorial Arena Canteen Renovations as required by the Community Services Department; 3. THAT the funds required in the amount of $40,100.00 be drawn from Newcastle Arena Expansion Account #110-42-421-84200-7401 and financed from the Impact/Escrow reserve fund approved by Council in Report CDS-05-01; and 4. That the remaining amount of $17,783.00 (including GST) pertaining to the additional transformer and related costs be drawn from Operations department's 2004 Capital - Newcastle Arena Account #110-36-370-83652-7401; and THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the nece a reement be a roved FORTHWITH. Submitted by: Reviewed by: d~-~ rle Marano. H.B.Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer jk 5. ~ J e Caruana, Ir ctor of Community Services ~~ Fred ath Director 0 Operations MM/LAB/sm REPORT NO.: COD-028-05 PAGE 2 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Newcastle Memorial Arena Canteen Renovations, as required by the Community Services Department. Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were received and tabulated as per Schedule "B" attached. In November 2001, Council approved in report CSD-05-01 (Schedule "C"), a $300,000 interest free loan to the Newcastle Arena Board for the expansion project with the financing from the ImpacUEscrow reserve fund. In the 2004 Capital budget under the Operations department, $25,000 was allocated for an additional transformer to handle the increase in energy load at the Newcastle Arena and approximately $23,000 is available for this project. The total project cost will be provided as follows: the amount of $40,100.00 to be drawn from Newcastle Arena Expansion Account #110-42-421-84200-7401 and financed from the ImpacUEscrow reserve fund approved by Council in Report CDS-05-01; and That the remaining amount of $17,783.00 (including GST) pertaining to the additional transformer and related costs be drawn from Operations department's 2004 Capital- Newcastle Arena Account #110-36-370-83652-7401. The low bidder has previously performed satisfactory work for the Municipality of Ciarington. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Community Services. After further review and analysis of the bids by the Community Services Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Kraco Carpentry Services, Bowmanville, Ontario, be recommended for the contract for the Newcastle Arena Canteen Renovations. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3AB T(905)B23-3379 F (905)623-4169 SCHEDULE "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2005- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Kraco Carpentry Services, Bowmanville, Ontario, to enter into agreement for the Newcastle Memorial Arena Canteen Renovations. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Kraco Carpentry Services, Bowmanville, Ontario. and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-Jaw read a first and second time this day of ,2005. By-law read a third time and finally passed this day of ,2005, John Mutton, Mayor C. Anne Greentree, Deputy Clerk Cl!Jl-ilJgton Municipality of Clarington SCHEDULE "B" BID SUMMARY Tender CL2005-18, Newcastle Memorial Arena Canteen Renovations Kraco Carpentry Services Ltd. Bowmanville, ON Taxis Contracting Ltd. Newcastle, ON A-Con Construction Ltd. Woodbridge, ON Snyder Construction Ashburn, ON Gay Company Ltd. Courtice, ON $54,000.00 $54,160.55 $62,500,00 $66,230.00 $69,000.00 CliJ!JlJgfOn SCHEDULE "C" REPORT COMMUNITY SERVICES DEPARTMENT Meeting: General Purpose and Administration Committee Date: November 05, 2001 Resolution #: Report #: CSD-05-01 File#: By-law #: Subject: Newcastle Memorial Memorial Arena Renovations Recommendations: 1. THAT Report CSD-05-01 be received; 2. THAT Council endorse the Newcastle Memorial Arena Renovation Project; and 3. THAT Council approve an interest free loan, to an upset limit of three hundred thousand dollars ($300,000.00) to be drawn as required by the Municipality of Clarington; 4. THAT a letter of intent for repayment of the loan in seven annual instalments of forty-two thousand, eight hundred and fifty seven dollars and 14 cents ($42,857.14) each with the first payment due December 31, 2002 and subsequent payments due on December 31, 2003; December 31,2004; December 31,2005; December 31,2006; December 31,2007 and the final payment of Forty two thousand eight hundred and fifty-seven dollars and sixteen cents ($42.857.16) due on December 31.2008 be received; 5. THAT the required funds be drawn from the ItnpacUEscrow Reserve Fund Account #1110-196-X; and 6. THAT the total project be administered by the Municipality of Clarington in conjunction with the Newcastle Memorial Arena Management Board; 7. THAT t~ Newcastle Memorial Arena Management Board by advised of action taken. /' \ I il ~ ~, --I If") " Submitted by: ,I . Reviewed by\" (r.G-<-c; _"__ __ C......JIc Joseph P. Caruana Franklin Wu Director of Comm . ervices Chief Administrative Officer I , F 0 ath Director of Operations JPC 805 ~EPORT No. CSD-05-o1 Page 2 II 'II "Ii .. II -. II 1.0 1.1 1.2 1.3 1.4 1.5 1.6 BACKGROUND At the request of the Newcastle Memorial Arena Management Board (The Board) staff have been meeting and assisting the Board in its desire to upgrade the Newcastle Memorial Arena. Essentially the Board is requesting some consideration of renovations (Attachment #1) that would incorporate 2 additional dressing rooms, relocation of the Concession area (to become more accessible), additional storage and finally a larger lobby and entrance. The Board also requested ~onsideration of a new roof (over the lobby and entrance area), refrigeration plant upgrat;les to improve efficiency of the plant and if possible a wider corridor leading to the dressing rooms. Through discussion with the Board Members the roof and plant upgrades were deemed to be the responsibility of. the Municipality through the Building Maintenance Program and will be addressed at the appropriate time through the Municipal Capital Budget deliberations. The request for widening the corridor was considered by staff as non-essential and would significally inflate the project's estimated costs. Subsequentially the Board has agreed to staffs proposed building program as outlined in section 1.2 of this report. 2.0 FINANCING ~ -- 2.1 Staff requested financial data outlining the method of raising funds for repayment of the loan. Essentially the Board is proposing to raise it's user fees to cover the repayment schedule. 2.2 The financial plan was reviewed by the Director of Finance and it appears that the loan payment schedule is attainable with the proposed increase in user fees. 2.3 Subsequentially a recommendation to provide an intent for loan to an upset limit of three hundred thousand dollars ($300,000) is forwarded with terms established over seven (7) years to be repaid in seven installments with the first payment due December 31, 2002 and that funds are to be drawn from the Impact/Escrow Revenue Fund Account #1110-196-X. 2.4 Attachment #2 to this report is provided. as confirmation of the Board's agreement with the terms of the loan. 806 REPORT No. CSD-05-o1 Page 3 3.0 COMMENT 3.1 With the approval of Council, staff will immediately initiate the project with an anticipated completion date of August/September 2002, CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-6506 8D7 ..... I ....'WI ......... I ". I I v '""C'-VI'( I ". ~~U'U~-U1 (PAGE 1) ~ewcastle Memorial Arena 103 Caroline Street :-.lewcastle. Ontario LIB IHI ~~~ . I . . I I Ii . . I . . . I . .- 'I J 'J" , October 8. 200 I Municipality of Clarington 40 Temperance Street. Bowmanville. Ontario L1C 3A6 Anention Mr. Joseph Caruana Director, Community Services. . Dear Mr. Caruana: Just a short note to thank you, Mr Acorn, and Mr. Horvath for your attendance at our board meeting of October 2, 200 I. We certainly appreciate your input and assistance you extended to our members regarding both projects. our renovation desires and your ice allocation program. Regarding the laner. Our board members now have a better undemanding of the thoughts and procedures and look forward to further communication and the final draft and report. Regarding our renovations should they be approved. [ am taking this opportUnity to re- cap our priority list to make sure everything was covered during our discussions. Obviously depending on budget appfiival. this is what we would like to tackle. " A) Bringing the snack bar to the main floor is crucial to increasing revenue and making the arena more user friendly. B) Lobby and entrance way need to be addressed to improve traffic flow and alleviate congestion. From incoming and outgoing hockey players with bags, sticks and various paraphernalia c1unering up our thoroughfare while they wait for the dressing rooms to be vacated. C) A new roof over the lobby and entrance will bring assistance to the Municipality's budget plans to replace the entire roof as our contribution would cover some of this COSL D) Increase dressing room space and improve shower facilities. which are currently inadequate for the arena. 808 Al I A\OHMt:N r #1 TO REPORT # CSD-05-o1 (PAGE 2) E) Attention to a more energy efficient plant operation with the addition of a second hum icon. or any suggestions Mr. Horvath may have to improve our plant efficiency. F) Improved storage facilities that can be tied into these renovations will be another improvement that will come about from these changes. Joe: this just about covers all our requirements. in closing I would just like to mention that we have an excellent arena board membership in place. For a group of volunteers, they are committed and dedicated to the arena community. In the past 18 months we have brought increased revenue to the arena with rink board advertising, which was never in place prior to the year 2000. We have purchased and installed a new scoreboard fully financed by a corporate donation and last but not least we are presently undergoing renovations to both washrooms with a $20,000.00 expenditure. We all look forward to favourable approval of. if not all of our wish list. a ",~ryponion of these projects to improve Newcastle Arena for the Municipality and its users. Thanks! Again ~~~ Yours truly, -. R.G. (Gord) Lee, Chainnan. ,. J 809 . ATTACHMENT #2 TO REPORT #CSD-05-01 ..-- :-:'-. ,-;:,-. --..,=,' . l..b '.::-..... ',::-. ....;..: , .~~ ~- Newcastle Memorial Arena Management Board ieT '29 ':001 Municipality of Clarington 40 Temperance Street. Bowmanville. Ontario 111NICiP~' ,'-. . "_.;1INGTilN . :0......:::," -'.'.;PiMENT ,,-.- ....- Attention Mr. Caruana Director, Community Services. "11"." , r . Re: Renovation Project at Newcastle Arena -; .." '. Dear Mr. Caruana: Please be advised that the Newcastle Memorial Arena Management Board unanimously passed a motion at our October 23'\ 2001 meeting to proceed with our renovation loan application. as outlined by this writer. The amount and tenns of the loan are in agreement with our recent meetings and telephone discussions. ..... Amount of loan: - $300.000.00 _. Tenns- Interest Free for a period of 7 years 6 payments of$42.857.]4 -rt'. and final payment of $42,857.16 . ..,...t. " Payments to commence on December 31 2002. with final payment Due on the 31". day of December 2008. Thanks again. for your help with this project and looking forward to the next step in our application. Yours truly, ?cz/'& R.G. (Gord) Lee. Chainnan. 810 II Il II II Il II II 11I1 II II " II III IIJ .- , ~ II II . " , ~!fJlmglOn REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: TUESDAY, MAY 24,2005 Resolution #: Report #: FND-005-05 File#: By-law #: Subject: CASH ACTIVITY - FOURTH QUARTER OF 2004 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-005-05 be received; 2. THAT in accordance with provision of Chapter 25, Section 286 of the Municipal Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the fourth quarter of the year 2004, as shown on the attached schedule; and 3. THAT Part "A" of the expenditures for the fourth quarter of the year be confirmed. Reviewed bY~~~ Franklin Wu, Chief Administrative Officer. NTIANhjl . . REPORT NO.: FND-005-05 PAGE 2 BACKGROUND AND COMMENT: The attached schedules indicate the Corporation of the Municipality of Clarington's cash transactions for the fourth quarter of 2004, the cash investment position, the taxes receivable position and the comparative information for the month ending December 31, 2003. Statistical information, transit revenue and expenditure and attached schedulesfor the development charges information are for the fourth quarter of 2004. Attachments: Attachment A - Analysis of Revenue and Expenditures - Fourth Quarter of 2004 Attachment B - Continuity of Taxes Receivable - As at December 2004 Attachment C - Statistical Information - As at December 2004 - Transit Revenue and Expenditure - As at December 2004 Attachment D - Investments Outstanding - As at December 2004 Attachment E - Development Charges Information - Fourth Quarter of 2004 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 ATTACHMENT #?l- TO REPORT# fCNct)-(X)~~ CORPORATION OF THE MUNICIPALITY OF CLARINGTON Analysis of Revenue and Expenditures for the Fourth Quarter of the Year 2004 PART "A" F9Qifth:QUa.d~r Fourth Quarter 2004 2003 REVENUE RECEIVED FOR GENERAL OPERATING AND RESERVE FUND PURPOSES: GENERALfTAX PAYMENTS RECEIVED PROVINCIAL GOVERNMENT -COMMUNITY REINVESTMENT FUNDIN CANADIAN WASTE - RENT AND ROYALTIES DEVELOPMENT CHARGES-MUNICIPAL INTEREST DEVELOPMENT CHARGES-SCHOOL BOARD DEVELOPMENT CHARGES-REGION 14,362,222 29.000 22,579 1 ,655,400 833,578 329,289 1.961,687 19,193.755 USE OF FUNDS: PAYROLL REGION LEVY SCHOOL BOARD LEVIES GENERAL.INCLUDING CAPITAL EXP:' 5.091.528 2,598.692 5.390,574 15.781,981 28,862,775 NET CASH PROVIDED (UBED) 9,669,020 BANK NET CASH BANK BANK BALANCE PROVIDED .. .. BAWANCE: BALANCE FINANCIAL POSITION: SEP. 30, 2004 !IUSED' OeC,$f 2004 DEC. 31,2003 GENERAL FUND 16.105,937 (9.257,346) '~"'." ...... 5.287,563 RESERVE FUND 2.669,747 (333,310) ;, 1.144.560 MUNICIPAL BOND INVESTMENTS 2.549,688 27.239 ;, 2.467.702 HOST COMMUNITY FUND IN TRUST 10,000,000 0 .X 10,000,000 INVESTMENTS (GENERAL + RESERVE FUNDS) 65.755,849 114,488.615 ., 53,522.175 ...... TOTALB 97.081.221 124.052.032 '.. 72,422.000 BANK BALANCES AS AT: OCT, 31,2004 OCT, 31, 2003 NOV, 30. 2004 NOV, 30, 2003 GENERAL FUND 7.281,948 10,560,146 7,567.018 9.130.803 RESERVE FUND 912,809 760.367 3,629.130 2,581.778 MUNICIPAL BOND INVESTMENTS 2,558,827 2,448,586 2,567.615 2,458,037 NOTE A: Difference in comparison between years due to timing difference in receipt of funds. ATTACHMENT # 6 TO REPORT # F'ND-OD5-o5 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "8" Continuity of Taxes Receivable or the Fourth Quarter of the Year 2004 September 30, 2004 OECEM8ER DECEMBER BEGINNING BALANCE INTEREST TAXES PAYMENTS 2004 2003 RECEIVABLE ADDED BILLED BALANCE IADJUST.... Nole':2 PREPAID TAXE" II 500 627 If 126422 TAXES 8,590,039 1,224,723 9,814.762 (5,662,807) 4.151,955 3,409,990 PENAL TV AND INTEREST 147480 216048 363528 {170 902 192 626 206 667 IRST PRIOR YEAR TAXES 1,889,035 268,230 2,157,265 (614,992) 1.>42.273 1,780,831 PENAL TV AND INTEREST 217145 64 668 281813 .191876 189 937 230 685 SECOND PRIOR YEAR TAXES 958,751 33,965 992,716 (202,901) 789,81> 789,874 PENAL TV AND INTEREST 162998 32 908 195906 . 168 290 127616 128607 THI RD & PRIOR YEARS TAXES 1,092,260 1,092,260 (248,749) 843,511 879,103 PENALTY AND INTEREST 593590 35 759 0 629 349 (120428 508921 483 959 OrAL 13651298 349 383 1526918 15527599 {7180945 '- 7909716 .. Includes refunds, write-offs, 496's, etc. NOTE " Tax payments do not tie into Part A due to timing differences since NOTE 2, Part A is on a cash basis (ie. difference due to outstanding deposits) Prepayments include preauthorized ATTACHMENT # C, TO REPORT # pN.D-005-o5 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "C" STATISTICAL INFORMATION for the Fourth Quarter of the Year 2004 Year to Date Tax Certificates 221 863 Number of Properties eligible for Tax Reaistration (see Note 1) 72 .. see Note 2 Accounts Payable Cheques Issued #065978 to #067599 1,621 6,455 Transit Total Adult Ridership 10,233 36,889 Transit Total Student Ridership 28,994 81,373 Transit Total Sr./Child Ridership 2,461 9,966 Transit Total Ridership Across Region (Durham "0' 243 1,209 Transit Total Transfers 1,872 6,820 Number of Births Reaistered 5 7 Number of Deaths Reaistered 241 600 Note 1: Only includes those properties whose arrears are greater than $10,000. Note 2: Number of eligible properties for tax registration not applicable fOI year-to-date comparison. TRANSIT REVENUE AND EXPENDITURE for the Fourth Quarter of the Year 2004 Year to Date REVENUE TRANSIT REVENUE 66,253 238,021 EXPENSES MISCELLANEOUS OPERATING 29,134 64,239 TRANSIT CONTRACT 182,830 668,517 OPERATING (LOSS)/GAIN (145,712' (494,736 CAPITAL EXPENDITURES 0 0 ATTACHMENT # D TO REPORT # p' N D -005 -OS' CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING AS AT DECEMBER 31,2004 PART "0" FINANCIAL INVESTMENT INTEREST # OF DAYS MATURITY MATURITY INSTITUTION COST RATE OIS VALUE DATE GENERAL FUND TO 997,670,00 2.51% 34 1.000,000.00 Jan. 06/05 MTL 1,994,380,00 2,51% 41 2,000,000.00 Jan, 13/05 TOTAL GENERAL FUND 2,992,050.00 RESERVE FUND RBC . 806,000.00 3.70% 1,827 806.000.00 Jul. 09/08 RBC 1,425,999,88 5.11% 1913 1,851,467.00 June 1/06 RBC 1,683,100.32 5,15% 2019 2,221,035.00 Sept.15/06 RBC 1.B55,574.20 5.15% 1913 2,414,000.00 June 1/06 RBC . 2,653,000.00 4.00% 365 2,653,000,00 May 25/05 RBC 495,186.85 4.00% 1171 561.500.00 Jun. 6/06 RBC 1,379.343.53 4.65% 2085 1,787,409.00 Dec. 1/08 RBC . 1,450,000.00 4.10% 366 1,450.000.00 Dec. 1/05 RBC 1.566,467,00 5.45% 1826 2,042,463.00 Jan.29/06 RBC 500,000.00 3,25% 1827 595,239.37 June 21/08 RBC 500,000.00 6,75% 1460 683,408.84 June 21/05 RBC . 400,000.00 3.70% 1887 400,000,00 Aug. 22/08 RBC 481,878.00 4.45% 1827 599,072.41 Mar. 4/08 RBC 868,578.00 4.10% 1098 979,853.00 Apr. 3/06 RBC . 970,000.00 3.20% 372 970,000.00 Mar. 19105 RBC 500,000.00 6.25% 1095 578,782.97 June 21/04 RBC . 1,815,962,00 5.00% 1825 1,815,962.00 Feb. 7107 RBC 601,664,00 5,30% 1461 739.720.00 Feb. 5/05 RBC . 1,482,702.57 5,50% 1825 1,487,000.00 Feb. 13/06 RBC . 1,480,000.00 4,10% 366 1,480,000.00 Feb, 10105 RBC 208,000.00 4.35% 1830 257,351.00 May 12/08 RBC . 2,465.000.00 4.05% 365 2,465,000.00 Jul. 23/05 RBC . 550,000.00 4.00% 730 550,000,00 Oct. 14/06 RBC 1,143,285.67 3.80% 1547 1.338.742,00 Dec. 15/08 RBC 733,772.63 3.85% 1980 900,445.00 Jun. 02/10 RBC . 380,000.00 4.00% 358 380,000.00 Jun. 15/05 RBC 499,999.38 4.00% 1182 567,343.00 Jul. 26/06 RBC . 2,061.000,00 4.00% 365 2.061,000.00 Dec. 03/05 RBC 1,000,000,00 4.15% 1096 1,129,738.22 Apr. 09/06 RBC 1,500,000.00 5.50% 1694 1,500.000.00 Dec. 20107 RBC' 638,000.00 6.40% 1598 638,000.00 June 1/05 RBC' 906,000.00 4,10% 730 906,000.00 Sep, 29/06 RBC 372,440.00 4.40% 1826 461,912.00 May 28/09 RBC 1,520.617.00 5.35% lB26 1,973,297.00 Mar. 15/07 RBC 1,000,000.00 4.45% 1827 1,243,203.49 Aug. 09/07 HSBC 1,579,021.90 2.45% 365 1,617,707,94 Oct. 25/05 TO 8,802,591.60 2.51% 32 8,822,000,00 Jan. 11/05 TOTAL RESERVE FUND 48,275,184.53 TOTAL INVESTMENTS 51,267,234.53 . 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Ol'" .E ~ QitI: E .~ ~ o C') (l) ii5Jjo N <1l '" .. .s;;: 0- ",- <1l 10 1ii w .s;;:"'<Xl toO o '^ 0 ;:(j)d'; g>~ ~ o <Xl <Xl ...J~~ '" <1l '" E "E o -c Q) 1: .::i E ~~og. >- of ~ .~ ~ ~ € ;j U E ell c CtI 0;: 0 0 ';:: ~ - Q) 0. ..... OZL{)~U)~ c_vc:c..: o 0 M ('Ij "5>'t e? 'C ~:m <Ll 0 o:t ~ U) (lj 0:0........:::<(0.. '" l: o :;:: " .0 ." - l: o o '" il LL. l: o :;:: u 8- '" S 't> l: .. Ol l: ." <1l <1l l: '6> l: w ii ~ UJ C <( o a: UJ z o j:: :J lD a: I- z o o '" o o ~ <Xl o 6 ..J '" l: o :;:: " .0 'l: - l: o U '" 't> .. o a: ii ~ -c ::; Ol c: '5 o I al o ...J . C:ICJligglOn REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: TUESDAY MAY 24, 2005 Resolution #: Report #: FND-006-05 File#: By-Law #: Subject: COMPLAINT BY SYVAN DEVELOPMENTS LIMITED UNDER SECTION 20 OF THE DEVELOPMENT CHARGES ACT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-006-05 be received; 2. THAT the objection to development charges levied on 275 Toronto St. Newcastle by Syvan Developments Limited be received and the decision of the Chief Building Official be upheld; and 3. THAT Syvan Developments Limited be notified of Council's decision. Submitted by: 7.'~ Nancy Tay r, .B. ., CA, Director of Finance. Reviewed bY:O ~....:::...&..stc- Franklin Wu, Chief Administrative Officer. NT/hjl FND-00G-05 Page 2 BACKGROUND: 1.0 Council held a hearing into a municipal development charges complaint on Monday, February 28, 2005. Mr. Edmond Vanhaverbeke, President, Syvan Developments Limited made a presentation to Council regarding a building being constructed at 275 Toronto St., Newcastle. A copy of Mr. Vanhaverbeke's submission is attached. 1.1 Under By-Law 2000-108, as amended, development charges are payable in respect of the development of residential and non-residential buildings or structures at the rates set out in Schedules "1" and "2" of the By-Law, subject to certain exemptions set out in the By-Law. With respect to the building in question, it is 'non-residential' as the term 'non-residential' is defined in subsection 1 (1) of the By-Law. Accordingly, the non-residential development charge per square metre rate would be payable in respect of this development unless they are exempted from the development charge by an exemption provision contained in By-Law 2000-108, as amended. 1.2 Whether or not development charges are payable in respect of any development is determined in the first instance by the Chief Building Official when an application for a building permit is received. His determination is based on the characteristics of the development that is proposed, other evidence provided by the applicant to establish the use to which the development will be put, and the provisions of the Development Charges By-Law. 1.3 The Chief Building Official, in interpreting the By-Law, concluded that the buildings in question were non-residential with no exemption eligibility. As there was no tenant at the time of the building permit application, the applicant could not establish that the building was to be used for industrial purposes. 1.4 The fact that the buildings in question are located in an area where they are a permitted industrial use under the Zoning By-Law does not affect in any way the question of the interpretation of the development charges By-Law. 1.5 The development charges By-Law exempts the development of an industrial building from the payment of development charges and defines 'industrial' as follows: "industrial" means manufacturing, assembling, processing, fabricating, refining, research and development, storage of materials and products, truck terminals, warehousing, .... FND-OOG-05 Page 3 CONCLUSION: 2.0 As mentioned above, the applicant could not establish that he fell within the definition for the exemption for the use of the building. As a result, development charges were levied under the By-Law. It is recommended that this decision be upheld. If no charge is levied and the tenants end up being commercial, there would be no mechanism to recover the development charges levies. Attachment "A": Complaint from Syvan Development Limited Interested Parties: Syvan Developments Limited CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-4169 Attachment "A" ~O(-\- -ltFf\I(j-bOIo'Oro; 20 ROBERT STREET WEST, UNIT A NEWCASTLE. ONTARIO L 1 B 1 C6 LIMITED BUS. 905-987-3211 FAX 905-987-3083 WWW.syvan.com January 31, 2005 ~1E(cllt h:H 022005 Mayor John Mutton Members of Council I 'Il: :i"'I'~-LIY\' 'v"c . c":,.Co 'c' . ' .. vr LARINGTON _~:.:;:::!i':G dEPARTMENT Dear Mayor and Members of Council: Re: 275 Toronto St. Newcastle. Buildinl!: Permit #040729 Objection to Development Charges on the Above Property Please consider this our Notice of Objection to paying the development charges on building permit #040729 for 275 Toronto St., Newcastle. The property in question is zoned Ml lndustrialand we in are the process of building an industrial building on it without tenant or buyer in place; As you know, there are. no development charges applicable to industrial. buildings (By-Law #2000-108, 23."Rule . with Respect to the Exemption of Industrial Development"). However, we were told we must pay the development levy of $14,029.09 (see attached) because the building "might" be used for a use other than industrial. Unfortunately, there is no way for us to recover that development levy should the property be sold or leased in an industrial use (as we expect it will) except by submitting an objection to the levy in writing within 90 days of the permit being issued (pursuant to "Development Charges" ChapterD.9.8.la and 2a). Given that we are going forward with this building "on spec", given that it is an industrial building on industrial-zoned lands and given that it is very likely to attract a new business to the community, we feel that the development levy was inappropriate considering we were offered no mechanism to recover the lot levies should it finally be used for industrial uses. . < These are the grounds of my protest. Please feel free to contact me for additional information. Sincerely, SYV AN DEVELOPMENTS LIMITED ~~ Edmond Vanhaverbeke President Cc: David crom! Rick Pigeon Tv:\cnlands\development charge appeal jan 31 05 - I- N .... 0 ~ '" '''' CO C7l. 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Q. 0:: 0:: 0 { , , UNFINISHED BUSINESS ,Cl~illglOn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Tuesday, May 24, 2005 Addendum #2 to Report #: PSD-155-04 File #: COPA 2004-005 By-law #: Subject: AMENDMENTS PROPOSED TO OFFICIAL PLAN AMENDMENT NO. 39 PORT DARLINGTON NEIGHBOURHOOD SECONDARY PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Addendum #2 to Report PSD-155-04 be received; 2. THAT Council approve the attached by-law to adopt the proposed amendment (Attachment 1) to Amendment No. 39, as amended, to the Clarington Official Plan amending the Port Darlington Neighbourhood Secondary Plan as contained in the Report PSD-155-04 from December 6, 2004, as amended on April 25, 2005 (Attachment 2) and enact the necessary by-law (Attachment 3); 3. THAT Council resolve that no further public meeting is required; 4. THAT the Region of Durham Planning Department be forwarded a copy of this Report and Council's decision; and 5. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Davi . Crome, M.C.I.P.,R.P.P. Direc or, Planning Services Reviewed ba~e.L-s ~ Franklin Wu Chief Administrative Officer FL *DJC*df 17 May 2005 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 ADDENDUM #2 TO REPORT NO.: PSD-155-04 PAGE 2 1.0 PURPOSE 1.1 This report sets out the current status of proposed Amendment No. 39 to the Clarington Official Plan. If it is approved, Official Plan Amendment No. 39, among other things, would amend the Port Darlington Neighbourhood Secondary Plan to allow for the realignment of a portion of East Beach Road in order to enlarge the waterfront district park area and to improve the planned road network. 1.2 This report recommends amendments to Official Plan Amendment No. 39, as amended, in response to an appeal from its adoption that has been made to the Ontario Municipal Board. If approved, Official Plan Amendment No. 39 as amended will be consistent with the central purpose and intent of Official Plan Amendment No. 39 as it stood before the recommended amendments to it are made. 2.0 BACKGROUND 2.1 On June 28th, 2004 Council decided that it would be desirable in the public interest to acquire a larger waterfront park than previously considered to implement the future District Park identified in the Clarington Official Plan. At the same meeting, Council authorized the initiation of expropriation procedures in respect of two properties in the East Beach areas; Council approved three additional acquisitions in October and November of 2004 and the making of two additional expropriation applications in the East Beach area. As well, Council authorized the initiation of the expropriation procedures for the Port Darlington Harbour Company Lands on the West Beach. 2.2 At the October 25th, 2004 meeting of Council, staff was authorized to prepare appropriate amendments to the Port Darlington Neighbourhood Secondary Plan in order to facilitate the creation of larger, more usable park space as a focal point on the Bowmanville waterfront. 2.3 A statutory Public Meeting was held on November 15, 2004 at which a number of residents appeared before committee with questions as to the details of the park plan and traffic management issues given the recent evacuation and emergency caused by the Caledon Propane fire at its site on Port Darlington Road at the CNR level crossing. 2.4 Council adopted Official Plan Amendment No. 39 to the Port Darlington Neighbourhood Secondary Plan at a meeting held on January 17, 2005 by passing By-law 2005-004. 2.5 Two appeals have been made to the Ontario Municipal Board from the adoption of the Official Plan Amendment. They will be heard by a Joint Board made up of a member of the Ontario Municipal Board and a member of the Environmental Review Tribunal. ADDENDUM #2 TO REPORT NO.: PSD-155-04 PAGE 3 2.6 In light of the objections made by the appellants, staff recommended on April 25, 2005 that in order to simplify the process without damaging the achievement of the central purpose and intent of the Official Plan amendment that By-law 2005- 004 be amended. 2.7 It appears that the amendments address some of the concerns of the appellants; however, to further clarify, it is the Municipality's intent that any relocation of Port Darlington Road would be within properties owned by the Municipality. As such, staff recommends that in order to provide assurance to the property owners of adjacent properties, without damaging the achievement of the central purpose and intent of the Official Plan Amendment, that By-law 2005-004 be further amended (Attachment 3). 3.0 COMMENTS 3.1 The amendments now recommended by staff will permit the relocation of a portion of East Beach Road and Port Darlington Road and the development of the district waterfront park with an appropriate configuration while responding to what staff understand to be the objections of the appellants to Official Plan Amendment No. 39. 4.0 CONCLUSIONS 4.1 It is recommended that Council adopt the amendments to Official Plan Amendment No. 39 contained in Attachment 1 and pass the necessary by-law. Attachments: Attachment 1 - Amendment to Proposed Official Plan Amendment NO.39 Attachment 2 - Addendum to PSD-155-04 dated April 25, 2005 (contains PSD-155-04 and the objection letters) Attachment 3 - By-law to Amend By-law 2005-004 as amended Interested parties to be notified of Council's decision: Glenn Ransom Maria and Alvarina DeLemos Thomas Cauchon and Chigweyaru Abugara Port Darlington Harbour Company Port Darlington Community Association Kevin Taylor Rose Savage Scott Lumley Christopher Williams Stephen Waque Shane Rayman ATTACHMENT 1 AMENDMENT TO PROPOSED AMENDMENT NO. 39 TO THE CLARINGTON OFFICIAL PLAN To Addendum #2 to Report PSD-155-04 Amendment No. 39 to the Official Plan for the Municipality of Clarington which amended the Port Darlington Neighbourhood Secondary Plan is further amended as follows: 1. by amending Section 2 to insert after the second sentence of new Section 4.4 of the Port Darlington Neighbourhood Secondary Plan, an additional sentence "Any realignment of Port Darlington Road will be located exclusively on land owned by the Municipality of Clarington." so that the section now reads: "4.4 Notwithstanding Section 24.3 of this Official Plan, the road alignments and land use designations on Map A-Land Use will be confirmed by detailed park development and engineering studies. Any realignment of Port Darlington Road will be located exclusively on land owned by the Municipality of Clarington. The configuration of the Village Commercial and Waterfront Greenway designations will be subject to the road alignment and district park configuration." '" ATTACHMENT 2 R E P 6AR""~s~~1~~~~~t PLANNING SERVICES I' . ,CI~mgron " Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, April 25, 2005 Addendum to Report #: PSD-155-04 File #: COPA 2004-005 By-law #: Subject: AMENDMENTS PROPOSED TO OFFICIAL PLAN AMENDMENT NO. 39 PORT DARLINGTON NEIGHBOURHOOD SECONDARY PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Addendum to Report PSD-155-04 be received; 2. THAT Council approve the attached by-law to adopt the proposed amendment (Attachment 1) to Amendment No. 39 to the Clarington Official Plan amending the Port Darlington Neighbourhood Secondary Plan as contained in the original Report PSD-155-04 (Attachment 2) and enact the by-law; 3. THAT Council resolve that no further public meeting is required; 4. THAT the Region of Durham Planning Department be forwarded a copy of this Report and Council's decision; and 5. THAT all interested parties listed in this report and any delegations be advised of Council's decision. S"bmilled by, ~ Dav<<f J. rome, M.C.I.P.,R.P.P. Director, Planning Services Reviewed b~- ~~" &.5k Franklin Wu Chief Administrative Officer FL *DJC*df 15 April 2005 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L lC 3A6 T (905)623-3379 F (905)623-0830 1501 ADDENDUM TO REPORT NO.: PSD-155-04 PAGE 2 1.0 PURPOSE 1.1 This report sets out the current status of proposed Amendment No. 39 to the Clarington Official Plan. If it is approved, Official Plan Amendment No. 39, among other things, would amend the Port Darlington Neighbourhood Secondary Plan to allow for the realignment of a portion of East Beach Road in order to enlarge the waterfront district park area and to improve the planned road network. 1.2 This report recommends amendments to Official Plan Amendment No. 39 in response to two appeals from its adoption that have been made to the Ontario Municipal Board. If approved, Official Plan Amendment No. 39 as amended will be consistent with the central purpose and intent of Official Plan Amendment No. 39 as it stood before the recommended amendments to it are made. 2.0 BACKGROUND 2.1 On June 28th, 2004 Council decided that it would be desirable in the public interest to acquire a larger waterfront park than previously considered to implement the future District Park identified in the Clarington Official Plan. At the same meeting, Council authorized the initiation of expropriation procedures in respect of two properties in the East Beach areas; Council approved three additional acquisitions in October and November of 2004 and the making of two additional expropriation applications in the East Beach area. As well, Council authorized the initiation of the expropriation procedures for the Port Darlington Harbour Company Lands on the West Beach. . 2.2 At the October 25th, 2004 meeting of Council, staff was authorized to prepare appropriate amendments to the Port Darlington Neighbourhood Secondary Plan in order to facilitate the creation of larger, more usable park space as a focal point on the Bowmanville waterfront. 2.3 A statutory Public Meeting was held on November 15, 2004 at which a number of residents appeared before committee with questions as to the details of the park plan and traffic management issues given the recent evacuation and emergency caused by the Caledon Propane fire at its site on Port Darlington Road at the CNR level crossing. 2.4 Council adopted Official Plan Amendment No. 39 to the Port Darlington Neighbourhood Secondary Plan at a meeting held on January 17,2005 by passing By-law 2005-004. 2.5 Two appeals have been made to the Ontario Municipal Board from the adoption of the Official Plan Amendment (see Attachments 3 and 4). They will be heard by a Joint Board made up of a member of the Ontario Municipal Board and a member of the Environmental Review Tribunal. 2.6 In light of the objections made by the appellants, staff recommend that in order to simplify the process without damaging the achievement of the central purpose and intent of the Official Plan amendment that By-law 2005-004 be amended ADDENDUM TO REPORT NO.: PSD-155-04 PAGE 3 (attachment 5) with the modification to the Official Plan Amendment No. 39 text proposed in Attachment 1. 3.0 COMMENTS 3.1 The amendments now recommended by staff will permit the relocation of a portion of East Beach Road and the development of the district waterfront park with an appropriate configuration while responding to what staff understand to be the objections of the appellants to Official Plan Amendment No. 39. 4.0 CONCLUSIONS 4.1 It is recommended that Council adopt the amendments to Official Plan Amendment No. 39 contained in Attachment 1 and pass the necessary by-law. Attachments: Attachment 1 -Amendment to Proposed Official Plan Amendment NO.39 Attachment 2 - PSD-155-04 dated December 6, 2004 Attachment 3 - Mr. S. Waque's letter of Objection dated February 8, 2005 Attachment 4 - Mr. C. Williams letter of Objection dated February 8, 2005 Attachment 5 - By-law to Amend By-law 2005-004 Interested parties to be notified of Council's decision: Glenn Ransom Maria and Alvarina DeLemos Thomas Cauchon and Chigweyaru Abugara Port Darlington Harbour Company Port Darlington Community Association Kevin Taylor Rose Savage Scott Lumley Christopher Williams Stephen Waque Shane Rayman AMENDMENT TO PROPOSED AMENDMENT NO. 39 TO THE CLARINGTON OFFICIAL PLAN Amendment No. 39 to the Official Plan for the Municipality of Clarington which amended the Port Darlington Neighbourhood Secondary Plan is amended as follows: "1. by deleting therefrom Section 1 and Sections 4 to 11, inclusive; and 2. by amending Section 2 to delete from the second sentence of new Section 4.4 of the Port Darlington Neighbourhood Secondary Plan, the words "Marina Commercial" . tl!Jl-UlglOn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: . Monday, December 6, 2004 Report #: PSD-155-04 . File #: COPA 2004-005 By-law #: Subject: OFFICIAL PI-AN AMENDMENT PORT DARLINGTON NEIGHBOURHOOD SECONDARY PLAN RECOMMENDATIONS: . It is respectfully recommended that Council approve the following: 1. THAT Report PSD-155-04 be received; 2. THAT Amendmel"lt No. 39 to the Clarington Official Plan to amend the Port Darlington Secondary Plan as contained in Attachment 2 to this Report be approved and that the necessary By-law be passed; . 3. THAT the Region of Durham Planning Department be forwarded a copy of this Report and Council's decision; and, 4. THAT all interested parties listed for this report and any delegations be advised of Council's decision. Subrnitted by: avi . Crome, M.C.I.P.,R.P.P. Director, Planning Services /.\~~ Reviewed bU Franklin Wu. . Chief Administrative Officer FL*DJC'df 19 November 2004 CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F(905)623-0830 ti71 ~ , REPORT NO.: PSD-155-04 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: Municipality of Clarington 1.2 Official Plan Amendment: To amend the Port Darlington Neighbourhood Seconda~ Plan to allow for the realignrnent of a portion of Port Darlington Road and East Beach Road to enlarge the waterfront district park area. East Beach Road defines the southerly limit of Village Commercial. The maximum amount of gross leasable area for retail and personal service uses of Village Commercial remains 1,500 sq. metres and can be accommodated in the area allocated when the road is shifted to the north. 1 .3 Site Area: 146.6 hectares or 362.2 acres. 2.0 LOCATION 2.1 The subject lands are located south of the Canadian National Railway mainline and generally includes all lands from Lot 5, Broken Front Concession tolhe West Beach Road South (see Attachment 1). . 3.0 BACKGROUND 3.1 On June 28th, 2004 Council decided to acquire a larger waterfront park than previously considered to implement the District Park identified in the Clarington Official Plan. At the same meeting, Council approved the initiation of expropriation procedures of two properties in the East .Beach area; Council approved the three additional acquisitions in October and November plus two additional expropriation applications in the East Beach area as no successful conclusion to ongoing negotiations had been achieved. In addition, Council approved the initiation of expropriation for the Port Darlington Harbour Company Lands on the West Beach. 3.2 At the October 25th, 2004 meeting of Council, staff was authorized to make appropriate amendments tothe Port Darlington Secondary Plan in orderto facilitate the creation of larger, more usable park space as a focal point on the waterfront. 3.3 A statutory Public Meeting was held on November 15; 2004 at which a number of residents appeared before committee with questions as to the details of the park plan and traffic management issues given the recent events in the neighbourhood. REPORT NO.: PSD-155-04 4.0 EXISTING AND SURROUNDING USES 4.1 The majority of the lands are agricultural except for the historic settlement of Port . Darlington, which dates from the late 1800's and early 1900's. In recalt years, . . there has been a resurgence of interest in the community and a numl:er of the seasonal cottages have been converted into year round dwellings. The historic industrial waterfront uses, like ship building are in close proximity to the east side of Bowmanville Creek. In addition, the area adjacent to the eastern side of Bowmanville Creek has been developed as a hotel/restaurant/manna and condominiums. Large utilities such as the Port Darlington Pollution Corniol Plant and Water Treatment Plant have existed for a number of years. The natural features such as the Lake Ontario Shoreline, Bowmanville Creek aid Marsh dominate the landscape. P~GE 3 4.2 Surrounding Uses: East: North: South: Residential (Wilmot Creek) and Waterfront 0reenway Canadian National Railway, Prestige and Light Induslrial plus Green Space (hydro corridor) Waterfront Greenway (uplands between Bowmanville andWestside Maffihe~ . Lake Ontario West: 5.0 OFFICIAL PLAN POLICIES 5.1 . The Durham Region Official Plan was. approved by the Province on November 24, 1993. The Plan extends to the year 2021 and gives a target population for Bowmanville of 85,000 and for Clarington of 130,000. The Plan is currently under review. Section 14.3.9 of the Region's Official Plan designates Port Darlington as a "waterfront place". Waterfront Places shall be developed as focal points. The predominant uses may include marina, recreational, tourisl, cultural and community uses. The same section also sets out the waterfrontlrail as a primary method of providing public access to the waterfront and to provide continuity to the open spaces along the waterfront. 5.2 The Clarington Official Plan designates the subject lands as a Secondary Plan within the Official Plan. The Goals and Objectives of the Secondary Plan are il) keeping with the Crombie Commission, the Clarington Waterfront Strategy and both the Regional and Local Official Plans. The Secondary Plan the land use designations for the Port Darlington Neighbourhood establishes the general pattern for future development, including the Residential, Marina Commercial, Village Commercial, Waterfront Greenway and Parks, Prestige Employment Areas, Utilities and Environmental Protection Areas. The land use designations in the .Official Plan and Secondary Plan remain as currently approved in the Official Plan (See Attachment 2). 5.3 While the Municipality had been acquiring properties on the south sideof East Beach Road and owns other lands to the north there was no overall parkland development plan. To achieve the vision that Council had for a waterfront park it was determined that additional properties on the north sideof East Beach Road "Il-r uP\., ''1V.. r ~...,- I ,..h"'-V_ would be required to provide sufficient depth and mass to the park adjacent to the water. This would necessitate the moving of East Beach Road and realignment of Port Darlington Road. From an. engineering and traffic flow perspective the realignment of these roads would provide for better park access and improved safety. However, Policy 24.3 of the Official Plan indicates that where. the boundaries of various land use designations coincide with physical features, such as creeks, rail lines, roads and utility lines, or instrument such as lot and concession lines or property limits, these boundaries are meant to be exact. As such it is necessary to amend the Secondary Plan to allow East Beach Road to be shifted to the north. 5.4 It is also necessary to amend the Secondary Plan to provide flexibility in lt1e alignment of Port Darlington Road, which could be shifted towards Bowmanville Creek to provide for better traffic flow and turning radii. The exact alignment of this road will be the subject of further study. 5.5 This Amendment is based upon the detailed design development for the parkland and road alignment, resulting from engineering and hydraulic, shoreline and wetland studies. Minor technical changes have been recommended as part of the amendment to clarify specific policies as they relate to the studies and Policy 7.4 has been deleted. 6.0 PUBLIC MEETING AND SUBMISSION 6.1 _ At the statutory public meeting held on November 15, 2004 residents expressed concerns: regarding the details of the conceptual park plan and traffic management issues related to the existing road network. . 6.2 The Conceptual Master plan for the. Port Darlington Waterfront Park was approved by Council on November 8, 2004. The Engineering ServiCBS Report EGD-50-04 is attached (Attachment 3); it sets out the overall concept for the park development in its initial phases. The conceptual park plan will be the subject of public input prior to finalization of the. design. The detailed questions from the public regarding, separation from existing residents, development cos~, funding sources, maintenance and operation procedures, connections between the east and west beach areas etc. will be addressed as part of the public review process of the Conceptual Masterplan. There was no fundamental disagreement with the park development. . 6.3 The traffic management issue such as the long term improvement of Bennett Road, an additional crossing of the railway tracks and better emergency access into the Port Darlington area are addressed by the overall road network laid out in the Secondary Plan. REPORT NO.: PSD-155-04 PAGE :> 7.0 AGENCY COMMENTS 7.1 The Clarington Emergency Services and Operations Departments, Veridian, Durham Police and Durham Health. have no objections to the Official Plan Amendment. 1.2 The Clarington Engineering Services Department support the Official Plan Arnendment as it provides for the realignment of the East Beach Road and Port Darlington Road and will improve traffic flow in the area and provide a larger waterfront park. 7.3 ClOCA have no objections to the Official Plan amendment. They have requested minor wording changes to clarify where their involvement in dev~opment applications and approvals will be necessary. The wording changes have been included in the Amendment as attached. . 7.4 The Durham Region .Planning Department has no objections to this proposal. . They have indicated that it is in conformity with the Regional Official Plan and Community Strategic Plan. Since the amendment is considered to have. no significant Regional or Provincial concerns, the application is exempt from Regional approval. 7.5 The Durham Region Works Department have noobjections. They have provided notice that the Water Pollution Control Plan (WPCP), could not meet the development demand without additional underwater treatment capacity. A. Class EA is scheduled to commence in January 2005 and be complete by the end of 2005. Section 12.3 of the Secondary Plan provides for the potential expansion and a buffer zone, according to MOE guidelines. . 8.0 COMMENTS 8.1 Based on the comments contained in this report, it is respectfully recommended that the proposed official plan amendment APPROVED. 8.2 The proposed amendment conforms to the Durham Region Official Plan and the Region has advised tl1at the amendment is exempt from Regional Approval. Attachments: Attachment 1 - Key Map Attachment 2 - Map A - Land Use, Port Darlington Neighbourhood Secondary Plan Attachment 3 - Proposed Official Plan Amendment Attachrnent 4 - Engineering Services Report EGD-50-04 Attachment 5 - Proposed By-law Amendment . REPORT NO.: PSD-155-04 t'Abl: 0 Interested parties to be notified of Council's decision: Glenn Ransom Maria and Alvarina DeLemos Cauchon/Abugara Port Darlington Harbour Company Port Darlington Community Association Kevin Taylor Rose Savage George Zajoc Scott Lumley REPORT NO.: PSD-155-04 INTERESTED PARTIES LIST Interested parties to be notified of Council's decision Glenn Ransom 66 East Beach Road Bowmanville, ON L 1 C 3K3 Maria and Alvarina DeLemos 502 Queen Street East Toronto, ON M5A 1V2 Cauchon/Abugara 50 East Beach Road Bowmanville, ON L 1C 3K3 Port Darlington Harbour Company c/o A. Wiggers 125 Port Darlington Road R.R.#2 . Bowmanville, ON L 1 C 3K3 Kevin Taylor 11 0 East Beach Road Bowmanville, ON L 1 C 3K3 Rose Savage 79 East Beach Road Bowmanville, ON L 1 C 3K3 Port Darlington Community Association c/o Glenda Geis 311 Cove Road Bowrnanville, ON L 1 C 3K3 Scott Lumley 157 Port Darlington Road Bowrnanville, ON L 1 C 3K3 . Aird & Berlis, LLP BCE Place, Suite 1800 Box 754,181 Bay Street Toronto, ON M5J 2T9 Attention: George ZajoG a...o~ 113NN3B C l'il c: ~ l'Il 'tl C o U Q) f/) 'tl o o .c: ... ~ ,0 .c .c: Cl .; z c o .... Cl .= ;: l'il ........:::. C Illllllilllllli ~.~ I> (M)l:I J..l3NNJB I N01SS3:>NOJ LNOH:I H]>I00a \ J ~ '" > >- ~ i ..J l S 0 ~ ~ 13 I -- --- ~ '" ii1 ~ g ~ lii 15 ::s is , 9 Ii I . (f ~ .. . Q. @ I . J S I . ~ , . . ~ I . ~ . . :) ~ 0 i:i 0 i:i ~ ~ 0 f;i 1 ~ w ~ ~wz!Z ~ ~o o?( W:>; f3 ~H~n on ~g E ~ wo. -' "':>; ;= ,~ ~" ~" " o.w ::> D. w 11. C) " on 9 on ~ 9 0V0l:I SBIWl ... 9 on 9 e 9 ~ ~ 9 S ..l.S All!38n ::: 9 . .. . . . . .~~ E o o on 0 ~~ 0 0 z~ o. I ~t DO ::> ~o Oz ~; ~~ ... UI 0 0 uo c:( 1/1 Qo. '" .~ J w ~ e~ z~ 08 D- " ii c:( 0 z": Z 00 ~ g: ::iE <l G~ :>; ~ ., J zu xS -w z o. o!Ul ~~ ..: 0 g~ lr: 8. m . 0 ~~ 0. ~ ,',',', ~ ;~1 II ,',',', ;;I':: ::::::: .~t; ::::::: '~" ,',',', ...1r; o o .. ~ ~~!!Il 00:10 0 ~iH~ ~i:i ...J~:U:: ::J:~ i:i >-~ "'" ~Z zz ~3 "'0. <i. ; Z'" ::E -", o ~o 50 ~o o o '" o III"' 11m I ... . , E o o AMENDMENT NO. 39 TO THE CLARINGTON OFFICIAL PLAN BASIS: The purpose of this amendrnent is to revise the Port Darlington Neighbourhood Secondary Plan to allow for the realignment of a portion of Port Darlington Road and East Beach Road to enlarge the waterfront district park area. The Amendment is based upon' the detailed design development for the parkland and road alignment, resulting from engineering and hydraulic, shoreline and wetland studies. PURPOSE: . 2. By adding the following new Section 4.4: "4.4 Notwithstanding Section 24.3 of this Official Plan, the road alignments and land use designations on Map A-Land Use will be confirmed by detailed park development and engineering studies. The configuration of the Marina Commercial, Village Commercial and Waterfront Greenway designations will be subject to the road alignment and district park configuration." 3. . By renumbering 4.4 to 4.5. 4. . .In Section 6.3, by replacing the word "Facility" with "Facilities". 5. By deleting Section 7.4. 6. In Section 8.1, by adding the words "detailed park development plans,hydraulic, shoreline and wetland studies" to the end of the final ~entence, so tl1allhe final sentence reads: "The Municipality will seek to secure parkland for an appropriate distance beyond the Regulatory Shoreline area as determined in consullation with the Conservation Authority through the review of . development applications, detailed park development plans, hydraulic, shoreline and wetland studies." 7. I n Section 8.3, by adding the following sentences after the second sentence: "The Municipality has developed an acquisition strategy setting out priority areas and timeframes for acquisition. Council may amend the acquisition strategy based on the detailed plans for the park development.' 8. In Section 11.5, by adding the words "except through the district park where urban standards may be altered to provide for park related features" to the end of the last sentence, so that the final sentence reads: "All other local roads shall be constructed and maintained to an urban standard; except through the district park where urban standards may be altered to provide for park related features." 9. In Section 13.2, by adding the word" boardwalks" to the second bulletso that the second bullet reads as follows: "bridges/boardwalks". 10. In Section 13.2 by adding an additional bullet: "flood, erosion and conselVation protection works" 11. In Section 13.3 a) by deleting "from the Ministry of Natural Resources and adding 'The Conservation Authority Act" such that it reads: "Any projects on the shoreline, or in a creek shall obtain approvals under the Lakes and River Improvement Act, the Public Lands Act, the Conservation Authorities Act, the Federal Fisheries Act or any other legislation as applicable." IMPLEMENTATION: The provisions set forth in the Official Plan and the Port Darlington Neighbourhood Secondary Plan as amended, regarding the implementation of the Plan shall apply in regard to this Amendment. INTERPRETATION: The provisions set forth in the Official Plan and the Port Darlington Neighbourhood Secondary Plan as amended, regarding the interpretation of the Plan shall apply in regard to this Amendment. CJNil!gton REPORT ENGINEERING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date; Monday, November 1,2004 Report #; EGD-50-04 File#: By-law #: . Subject: PORT DARLI~GTON WATERFRONT PARK - CONCEPTUAL MAS'lER PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Comm~ee recornrnend to Council the following: 1. THAT Council approve in principle the Conceptual Master Plan for Port Darli~9ton Waterfront Park near the mouth of Bowmanville Creek. 2. THAT staff proceed to obtai~ input from the public on the Conceptual MasterPlan 3. . THAT staff include the implementation of Phase 1 of the Port Darlington Watelfront Park for consideration in the 2005 capital budget and forecast. ~WV; (J Submitted by: A.S. Cannella, C.E.T. Director of Engineering Services -'\ d n c I ,,-- o . Leu--.L < .__:__.J..J'~ 21... Reviewed by: Franklin Wu, Chief Administrative Officer v . Crome, MCIP, R.P.P. Director of Planning Services ASC/PW/jo CORPOR/dIOM bj: THE 1\Il\Jt\lIC1PAI..IT'(OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F905-623-0630 REPORT NO.: EGD-50-04 PAGE 2 1.0 iNTRODUCTION In July 2000, Council approved a Land Acquisition Strategy for the Municipality of Clarington and subsequent updates in May of 2002 (PSD-044-02) and June of 2004 (PSD-093-04). A Financial Analysis was prepared to evaluate the financial viability and funding sources for the Land Acquisition Strategy (Report PSD-043-02). Tne Financial Analysis report concluded that acquisition needed to be scheduled over a 20. year period. Since, that time a number of properties have been obtained and we now have sufficient lands to begin some development of the Bowrnanville waterfront for parkland. Council has since June of 2004 approved the acquisition and/or expropriation of the lands necessary to develop Phase 1 of the Port Darlington Waterfront Park on the East Beach. To provide Collncil with a vision of what the final build out of the park development would look like, Engineering Services has had a conceptual master plan prepared for all of the lands identified in the Acquisition Strategy regardlessof the land acquisition timing priority. From this conceptual plan the Phase 1 development plans can be developed for implemeniation in 200~ or 2006 subject to funding. . 2.0 OVERVIEW OFTHE WATERFRONT STRATEGY The Clarington Waterfront Strategy (1993) was prepared to provide a lon~\erm vision for Clarington's waterfront. The Strategy identified, among other things, the lack of active and passive/recreation opportunities along the waterfront. Much of the Lake Ontario shoreline wa.s impeded by large land owners, such as St. Ma~s Cement, Cameco, Darlington Nuclear Generating Station, Wilmot Creek RetiremenlCommunity and large agricultural operations. To provide more public open space the Strategy identified three district parks, cne in each of the three Urban Areas, focal nodes and areas of interest along tre waterfront. District parks in Newcastle Village and Bowmanville were centered arounHhe existing harbours. The district park for Courtice was identified at the bottom of eourtice Road. Two passive recreation areas were identified, one around the Wilrrot Creek in Newcastle and the other around Bowmanville Marsh in Bowmanville. TIe Waterfront Trail, focal nodes, and areas of interest associated with the trail will be comained withih a greenwayof linear parks along the waterfront. (See Attachment 1) The recommendations within the strategy provided the basis for waterfront policies in the Clarington Official Plan, adopted in 1996. In the Clarington Official Plan the district parks. are identified with District Park symbols, and the greenway as "Waterfront. Greenway" or in some instances "Environmental Protection". REPORT NO.: EGD-50-04 PAGE 3 3~O PROGRESS OF THE BOWMANVILLE WATERFRONT LAND ACQUISIiION AND . PARK PLANS 3.1 OvelView In 1999; approxirnately 45 hectares (111 acres) of land in and adjacent to the Bowmanville and Wests ide Marshes were secured by the Municipality of Clarington as a result of negotiations with Blue Circle Cement (now st. Marys Cement) to save a portion of the Westside Marsh. These lands were subsequently transferred to Central Lake. Ontario Conservation Authority. A management plan is being prepared jointly by the . Municipality and CLOCA to ensure the ecological functions of the marshes are not lost as a result of future quarrying by St. Marys Cement. The plan will also provide opportunities for passive recreational uses. The residents and Council were recently invited on a tour in the summer of 2004 to view the works which are nearing completion. The Municipality leases a portion of the Bowmanville Harbour Conservation Area from CLOCA. A Conceptual Plan was prepared in 2000 which recommends improvements to the boat launch, parking lot, Waterfront Trail and fish cleaning station. New play areas and a lookout are also proposed. The improvements total $1.14 milron dollars. One third funding has been approved in the SuperBuild program. The implerrentation of these improvements are contingent cn receiving the balance of funds in the 2005 capital budget. A District Park is designated at the mouth of the Bowmanville Creek for bo\h the east beach and west beach. The Port Darlington Harbour Company (PDHC) currently owns the lands on both the east and west of Bowmanville Creek. The Municipali~ has been in negotiations with PDHC for sometime. The PDHC lands on the East Beach are included in the long-term acquisition strategy however at this time acquisition is not crucial .to the first phase of park development. In addition, accommodating marine industry in Bowmanville Harbour is desirable from both economic and public interest aspects (e.g. an active waterfront is desirable). The Municipality has been acquiring lands on the south and north side of East Beach Road to provide for suffic~nt depth to the park and ancillary facilities such as parking and washrooms, etc. Ps such, the Municipality has prepared a design concept that can be phased in overtime and in relation to which lands will ultimately be publicly accessible. In addition, funds should be allocated in the capital budget to begin implementation such as grading, parking, seating and some plantings. REPORT NO.: EGD-50-04 PAGE 4 . 3.3 Bowma/wille!\'Vestside Marshes Management Plan CLOCA and the Municipality have been working. on a Management Plan for the Bowmanville and Westside Marshes since 2001; as part of this plan a report regarding the dynamic beach and how it should be managed in the West Beach Area has been prepared. The draft report recommended that "Due to the extreme .severily of the hazards (Le. potential loss of life)" CLOCA and the Municipality continue with the long term acquisition strategy of this area. In addition, the recreational activities recommended for this West Beach and Bowmanville Marsh are passive in reture and promote the restoration of the dune area along West Beach to maintain fue barrier between thelake and marsh. . 3.4 Conceptual k-faster Plan for Port Darlington Waterfront Park A Conceptual Master Plan has been prepared to provide a vIsion for the future development of the waterfront in Port Darlington. The physical barrier of the Bowmanville Creek divides the park into two distinct sides. Each side preserns different opportunities for park development. The West Beach side contains the marsh and a sand beach with level actess to the waters edge. The East Beach side has a shoreline that is elevated from the waters edge and existing uses such as the marina, condominiums, and Bobby C's restaurnnt. The Conceptual Master Plan takes advantage of the physical features of each site to create a district park that Will provide a variety of recreational opportun ities for residents of Clarington and beyond. . 3.4.1 East Beach Side (Attachment 2) The east side of the creek would contain the active use areas of the park. Itis proposed that a large central gathering node be constructed near the waters edge at the south extension of Port Darlington Road. This space would be used for special events such as. concerts in the park, fireworks displays, art exhibits, etc. A nautically themed children's playground, water play area, washroom building, and concession stand are also proposed for this portion of the 'park. Open green spaces would be provided for picnicking or informal play. The Lake Ontario Waterfront Trail would passlhrough this . section of the park. . Initially when the Secondary Plan for Port Darlington was being developed(1992) it was assurned that there would be adequate room south of the existing East Beach Road for the district park developm~nt; however, detailed development of the park plan and an exarnination of the existing and potential road alignments have yielded a much more usable park space, that will accommodate the anticipated activities in the park by shifting the road to the horth. REPORT NO.: EGD-50-o4 PAGE 5 Because the surrounding land is higher than the lake, direct access to the waters edge IS Iirnited on the east side of the creek. Walkways and waterfront lookouts would be constructed parallel to the lake along the top of the bank. Steps down to a waters edge . platform would be constructed. A small beach at the west end would prov~e direct access to the waters edge. The architectural features throughout Port Darlington Waterfront Park, including buildings, shelters, lights and site furniture would be designed to match the arrJiitectural style of Victorian era Port Darlington. It was during this period that Port Darlington was anactive summer resort. The activity and vitality of the east portion of the park would complement the existing residential, commercial, and marina uses just north of the park. Clarington's Official Plan includes a Village Commercial block along the south side of the Regional Water Treatment plant. This block could be developed with shops, artisan's siJdios and restaurants. The village commercial buildings would also screen the v~ of the Regional Plant from the park imd provide the opportunity to create roolop patios overlooking the lake. . 3.4.2 West Beach Side (Attachment 3) The proposed parkland. on the west side of the Bowmanville Creek will be much more passive in character andwill complement the beaches and marshes that daninate the landscape on the west side. The sand beach will be the main attraction of the west beach portion of the park. The north edge of the west beach portion of tie park will include nature trails along and through the marsh as well as interpretive sgnage and . opportunities to launch non-motorized boats and canoes in the open water oflhe marsh. A waterfront promenade and waterfront lookouts are proposed along the north edge of the beach. Beach volleyball courts could be constructed between the beach arid marsh. The volleyball courts could be used for informal play or programmed toumaments. Since the washrooms and playground on the east beach side are not easily accessible to the west beach it is proposed that a washroom building and children'splayground also be constructed on the west beach side of the park. This area would also provide a neighbourhood park function for residents. The Bowmanville Creek is a barrier to pedestrians moving between the east and west portions of the park. . The number and size of boats entering and leaving the lake at the mouth of the creek would -make building a bridge at this location very difficult and expensive. This master plan proposes a boardwalk that connects the west portion of the park to the marsh trails on ClOCA's land. Pedestrians would follow the marsh trail north and cross the creek at a proposed bridge to the Bowmanvil~ Waterfront Recreation Area that is scheduled to be built in 2005. A bridge at this location is not currently part of the ;1.005 project. Including a bridge in the project would create a more direct pedestrian connection bet1Neen the east and west portion of Port Darlington Waterfront Park and between the Bowmanville Waterfront Recreation Area and Port Darlington Waterfront Park. Using a barge to transport people from the we5t beach to . the east beach as was done in the early 1900's i.s also an option. REPORT NO.: EGD.50-04 PAGE 6 4.0 CONCLUSIONS AND RECOMMENDATIONS 4.1 The framework to create publicly accessible waterfront has been established in the Clarington Waterfront Strategy, Clarington Official Plan and the Land Acquisition Strategy. The financial analysis provided a timeframe for the acquisition of waterfront lands and the financial means to acquire such lands. The acquisition of watenront land was identified by Council as a priority, the timeframes established in tre various strategies and studies have guided staff in their recornmendations to Counci and land acquisitions. We are now at the point where some development of the Port Darlington Waterfront Park is possible. 4.2 At this time it would be prudent for Council to approve in principal the Conceptual Master Plan for Port Darlington Waterfront Park so that the first phase of development can be carried out within a future context for further acquisitions and phases of . development. While it is desirable to have public input prior to Council endOlsement of a park master plan, staff is seeking Council endorsement at this time as the Masterplan has an impact .on private property and prior to meeting with the Port Darlington Community Association. . 4.3 The first phase of development for the district park is conceptual only and will have to be detailed prior to construction. A cost estimate for the development of the detailed design and construction will submitted for consideration in the 2005 Capital Budget. If . approved, the project could be started in 2005 or 2006. Attachments: Attachrnent 1 - Attachment 2 - Attachment 3 - Map of Active and Passive/Recreational Areas in Clarington East Beach Plan West Beach Plan "._ II i/, I , , \ ! ~I\ \ " " r Il \U.. \ "'u;1\ ~ ,. I [.!F ", ~) ., \ ~ :. . ,.J , \ ) \ "'~O( I ')" I! 0"011 ,~,. i I , or.-.; " .. \ l"I"tll'l:!=' ) \ :;-''l'.'S'l~ ) ! O'~ 3SIIIlC IIi O!r ",n I' ~ i~\1 I" ,I, \ r' i I c , SIl~IID1'l .., C.DII !"J,JOn ,0 , ""\ o ,,=:,--. ,\ ," ~ " \i.~ . ':!'t04II ',lO "1. ~,~ 8 1. )---.'v .\ \l u O'IrOIj l < , ... .~ \ Q" f .. r ~ ". '; ~ N~ ,~ . r c r l ." ~, ~ ",' .\'" Al jAvnlV1~I'\l1 I"""., I REPORT NO.: EGD-50-04 ... o , . . , , ~ ~ o L. <t ..:;-~ :;; ,: ~ .2 " ~ - rn ? 0 'ib o 0 -;;t:t:. s:g ~ '.0 o <.) ~<t .S<l :.. C !\l r:l \jll \ .~ \ L o , ..--. o . ~ ..--.~ .2 E 'c.::E 0- ~...) c~ ~ - c ,0 ,~_ ~ ~"':': 0 .", ~.- ~. ,...~ ~.. E l') L.. ~ ... "),. 0...... l~' ~ D..r\'f"S.C',!:> ....- .""'" r., c ,,~'. :':i.u C C ~~~~::'~~.~G'~' c Co elo, g .l-'tv ~ '"1:.B~ y~.Bme ;:; L. 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II . ~ 1 i ~ i i i g~ 1 !i(f)l ~ h. # ~ iu!I 111 II . THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2004- .. being a By-law to adopt Amendment No. 39 to the Clarington Official Plan WHEREAS Section 17 (22) of the Planning Act R.S.O. 1990. as amended, authorizes. the Municipality of Clanngton to pass by-laws for the adoption or repeal of Official Plans and Amendments thereto; AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend the Clarington Official Plan to revise the Port Darlington Neighbourhood Secondary Plan to allow for the realignment of a portion of Port Darlington Road and East Beach Road to enlarge the Bowmanville waterfront district park: NOW THEREFORE BE IT RESOLVED THAT, the Council of the Municipality 01 Clarington enacts as follows: 1. That Amendment No. 39 to the Clarington Official Plan being the attached Explanatory Text is hereby approved; and. 2. This By-law shall come into force and take effect on the date of the passing hereof. BY-LAW read a firsttime this day of 2004 BY -LAW read a second time this day of 2004 BY -LAW read a third time and finally passed this day of 2004 John Mutton, Mayor Patti L. Barrie, Municipal Clem BORDEN LA D N E R GERVAIS Borden Ladner Gervais llP Lawyer; . Patent & Trade-rnarl: Agents scoto ~za, 40 King Street We~ Toronto. Ontario, Canada M5H 3Y4 tel.: (416) 36HOOO fax: (416) 367-6749 lWhV.blgGmada.com '05FEB09pn 1:40=57 STEPHEN 'WAQU~ dfecI tel.: 416 367-6275 li"ecllax: 416 381-2708 e-man: SIIllque@blgcanada.com February 08, 2005 Delivered by Courier Ms. Patti Barrie, Clerk Municipality of Clarington 40 Temperance Street Bowmanville, On LlC 3K6 Dear Ms. Barrie: Re: Official Plan Amendment No. 39 of the Municipality of Clarington We represent Glen Ransom, owner of the property at 66 East Beach Road, Clarington, which is located on the south side of east Beach Road east of Darlington Roa~ being Lots I & 2, Block A, Plan H50073, former Town ofBowmanville. Attached is our appeal of the Municipality's Official Plan Amendment No. 39. As you will see, our concern with the Official Plan Amendment is that it changes the land use strategy prior to acquisition of the affected lands by the Municipality. I would be pleased to discuss this matter further with municipal representatives with the expectation that this matter might be resolved on the basis that the Municipality would agree that there should be some connection between the change in permitted land uses and the proposed expropriation. Yours truly, ~L.~.~~L~P fU^ Stephen F. Waque BORDEN LADNER GERVAIS LLP ::ODMA\PCDOCS\CCT\587S24\1 ~ z o .., w ~ o o ~ ~ w ~ '" ;: ~ w > " o u z '" > o ~ z o ~ o ~ '" ,. '" ~ ~ o ~ '" ~ ~ ~ z o :;; ~. ~ '" .., ~ '" u BORDEN LAD N E R GERVAIS Borden ladner Gervais llP lawyers. Palent & Trade-mark Agents Scotia POlO, 40 King Street West Toronto.ll1tario, Canada M5H 3Y4 tel.: (416) 367-6000 fax: (416) 367-6749, WWN_blgcanada.com February 08, 2005 STEPHEN WAQUE <frecllel.: 416 367-6275 lireclfax: 416 361-2708 e-mail: swaque@blgcanada.com Delivered by Courier Ms. Patti Barrie, Clerk Municipality ofClarington 40 Temperance Street BowmanviJIe, On LIC 3K6 z o '-' ~ ~ o o ~ ~ ~ ~ 0< s: Dear Ms. Barrie: Re: Official Plan Amendment No. 39 of the Municipality of Clarington We represent Glen Ransom, owner of the property at 66 East Beach Road, Clarington, which is located on the south side of east Beach Road east of Darlington Road, being Lots I & 2, block A, Plan H50073, former Town ofBowmanville. ~ ~ > => o u Z 0< > On January 17, 2005 Council passed by-law 2005-004 adopting Official Plan Amendment No. 39 to the Clarington Official Plan. The amendment revises the Port Darlington Neighbourhood Secondary Plan to allow for the realignment of portions of Port Darlington Road and East Beach Road to enlarge the waterfront district park area. The amendment also eliminates the allowance for additional commercial uses on the south side of East Beach Road. o ~ z o ~ o ~ On behalf of my client I appeal this decision to the Ontario municipal Board pursuant to Section 17(36) of the Planning Act for the following reasons: 0< 3: 0< ~ ~ o 1. Section 5 of OP A 39 deletes Section 7.4 of the Secondary Plan, thereby eliminating the provision for additional commercial uses on the south side of Beach Road, which includes my client's lands. Although the municipality has indicated its intention to acquire my client's lands, it has not done so to dat~ This change in the range of permissible land uses is therefore inappropriate prior to acquisition of these lands by the municipality. ~ 0< ~ ~ ~ z o " 2. Section 7 ofOPA 39 amends Section 8.3 of the Secondary Plan by adding: "The municipality has developed an acquisition strategy setting out priority areas and time frames for acquisition. Council may amend the acquisition strategy based on the de/ailed plans for the park development." This statement indicates that the > ~ 0< '-' ~ 0< U acquisition strategy has not been finalized and reinforces my concern that changes in land use should not proceed the acquisition of the relevant land by the municipality. 3. The proposed changes are inappropriate in the event that the expropriation does not proceed. 4. Further changes to the land use limiting the highest and best use of my client's lands are not permissible once the expropriation process is contemplated or commenced. Accordingly, the proposed changes, in light of the served Notice of Application for Approval to Expropriate, are not proper. Yours truly, ~L~~UP j20 Stephen F. Waque BORDEN LADNER GERVAIS LLP : :ODMAIPCDOCSICCT15 87397\1 End: Cheque for the Ontario Municipal Board's application fee. 2 V~ LL'" ,.........-.. ~ AIRD & BERLIS LLP Barristers and Solicitors Patent and Trade Mark Agents Christopher J. Williams Direct: 416.865.7745 E-mail: cwilliams@airdberlis.com February 8, 2005 BY COURIER Our File No.: 86148 Ms. Patti L. Barrie Clerk Corporation of the Municipality of Clarihgton 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Dear Ms. Barrie: Re: Proposed Official Plan Amendment No. 39 Port Darlington Neighbourhood Secondary Plan Your File COPA2004-00S As you are aware, Aird & Berlis LLP has been retained by Mr. Andrew Wiggers, of Wiggers Custom Yachts Limited and the Port Darlington Harbour Company (collectively, the "Harbour Company") in respect of the proposed expropriation of approximately 5 acres of Harbour Company lands intended to facilitate the expansion of Clarington's proposed waterfront park system. These are the same lands which are contemplated in OPA No. 39 as comprising part of Clarington's future waterfront parklands system. A Hearing of Necessity has been scheduled for April 7 and 8, 2005, at which time the necessity and appropriateness of the proposed expropriation will be determined. Until such time as the expropriation matter is determined, the scope of OPA No. 39 will remain undefined. As such, it is premature for the municipality to proceed with OPA No. 39 at this time. In addition, and as we have previously outlined in our correspondence of December 10, 2004, the expansion of the parkland area and the necessitating realignment of East Beach Road and Port Darlington Road will most certainly have a negative impact on our client's ability to continue with their existing commercial operations. Moreover, the introduction of incompatible land uses immediately adjacent to the Harbour Company's lands will further BCE Place. Suite 1800. Box 754. 181 Bay Street. Toronto. Ontario. Canada M5J 2T9 T, 416,863.1500 F, 416.863.1515 Affdiated with Owen. Bird I Vam:ouver pfJ www.airdberlis.com February 8, 2005 Page 2 challenge the continued viable operation of our client's industrial operations by compromising any future expansion of those operations. As a result of the fore90ing, and for other additional reasons previously communicated to the municipality, we appeal OPA No. 39 on behalf of our clients. In support of our appeal, please find enclosed a cheque written to the Ontario Municipal Board, in the required amount of $125.00. Yours very truly, AIRD & BERLlS LlP Christo er J. Willt '. CJW/AD/db cc: David J. Crome, M.C.I.P., R.P.P. Director, Planning Services Franklin Wu Chief Administrative Officer Port Darlington Harbour Company Attention: A. Wiggers Wiggers Custom Yachts Ltd. Attention: A. Wiggers and B. Helmer J. Rose/E. Costello, Aird & Berlis LLP Mr. Philip H.. Meretsky, Q.C. ::ODMA IPCDOCSIDOCS\ 1834855\3 113 AIRD & DERUS UP ._-~~;;;j;;;'- ,...n1ordT.....U.K~ THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2005- being a By-law to adopt certain amendments to proposed Amendment No. 39 to the modification of Clarington Officiai Plan WHEREAS at its meeting on April 25,2005, Councli received Addendum to Report PSD-155-04; AND WHEREAS Council considers It to be expedient to amend proposed Amendment No. 39 to the Municipality of Clarington Official Plan as recommended in Addendum to Report PSD-155-04; NOW THEREFORE the Council Df The CDrporatiDn Df the Municipality Df Clarington enaels as fDilows: 1. That the fDilowing amendments tD prDposed Amendment No. 39 to the Clarington Official Plan adDpted by By-law No. 2005-004 are hereby adopted by: (a) Section 1 and SectiDn 4 tD ii, inelusive, of prDpDsed Officlai Plan Amendment ND. 39 are deleted; and (b) the wDrds "Marina Commercial" are deleted frDm the secDnd sentence of new SectiDn 4.4 Df the PDrt DarlingtDn NeighbDurhDod Secondary Plan which was added by sectiDn 2 of propDsed Official Plan Amendment No, 39. 2. This By-law shail CD me into fDrce and take effect Dn the date Df the passing hereof. BY-LAW read a first time this day Df 2005 BY-LAW read a second time this day Df 2005 BY-LAW read a third time and finally passed this daYDf 2005 JDhn MuttDn, MaYDr Patti L. Barrie, Municipal Clerk THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2005- being a By-law to adopt certain amendments to proposed Amendment No. 39 to the modification of Clarington Official Plan WHEREAS at its meeting on May 30, 2005, Council received Addendum #2 to Report PSD-155-04; AND WHEREAS Council considers it to be expedient to amend proposed Amendment No. 39 to the Municipality of Clarington Official Plan as recommended in Addendum #2 to Report PSD-155-lJ4; NOW THEREFORE the Council of The Corporation of the Municipality of Clarington enacts as follows: 1. That the following amendments to proposed Amendment No. 39 to the Clarington Official Plan adopted by By-law No, 2005-004 are hereby adopted by: (a) That an additional sentence be inserted after the first sentence of the new Section 4.4 of the Port Darlington Neighbourhood Secondary Plan which was added by section 2 of proposed Official Plan Amendment No. 39, as follows: "Any realignment of Port Darlington Road will be located exclusively on land owned by the Municipality of Clarington." 2. This By-law shall come into force and take effect on the date of the passing hereof. BY-LAW read a first time this day of 2005 BY-LAW read a second time this day of 2005 BY-LAW read a third time and finally passed this day of 2005 John Mutton, Mayor C. Anne Greentree, Deputy Clerk ATTACHMENT #:::; TO REPORT #l1drle(1 dl.lrll "'") -he, PSi:>-155-o<-t , , Cl~!illgron MEMO TO: Mayor Mutton and Members of Council FROM: C. Anne Greentree, Deputy Clerk DATE: May 24,2005 RE: General Purpose Meeting to be held on May 24, 200S Please be advised of following changes to the agenda page of the General Purpose and Administrative meeting to be held on May 24, 2005: . Delegation to be added: .:. Ed VanHaverbeke regarding Report FND-006-05 Please also note that Attachment 3 to Addendum #2 to PSD-155-04, under Other Business has been revised. The revised by-law is attached for your convenience. CAG*cd cc: Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-6506 ATTACHMENT # :5 TO THE CORPORATION OF THE MUNICIPALITY OF CLARINGTOIREPORT # (5)-I"S'5-0't BY-LAW NUMBER 2005- A-od",,~ <1;;2.. being a By-law to adopt certain amendments to proposed Amendment No. 39 to the modification of Clarington Official Plan WHEREAS at its meeting on May 30, 2005, Council received Addendum #2 to Report PSD-155-04; AND WHEREAS Council considers it to be expedient to amend proposed Amendment No. 39 to the Municipality of Clarington Official Plan as recommended in Addendum #2 to Report PSD-155-04; NOW THEREFORE the Council of The Corporation of the Municipality of Clarington enacts as foliows: 1. That the foliowing amendments to proposed Amendment No. 39 to the Clarington Official Plan adopted by By-law No. 2005-004 are hereby adopted by: (a) That an additional sentence be inserted after the first sentence of the new Section 4.4 of the Port Darlington Neighbourhood Secondary Plan which was added by section 2 of proposed Official Plan Amendment No. 39, as foliows: "Any realignment of Port Darlington Road wili be located exclusively on land owned by the Municipality of Clarington in 2005." 2. This By-iaw shali come into force and take effect on the date of the passing hereof. BY-LAW read a first time this day of 2005 BY-LAW read a second time this day of 2005 BY-LAW read a third time and finaliy passed this day of 2005 John Mutton, Mayor C. Anne Greentree, Deputy Clerk u MEMO CLERK'S DEPARTMENT To: Mayor Mutton & Members of Council From: Patti L. Barrie, Municipal Clerk Date: May 19, 2005 ROAD OCCUPANCY PERMIT - NEWCASTLE BIA EVENTS Subject: A request has been received from the Newcastle BIA for Road Occupancy Permits for their upcoming events. The request has been included under "Other Business" in the General Purpose & Administration Committee Agenda the for the May 24, 2005 meeting. Accordingly, it is recommended that the following resolution be passed: "THAT the request from the Newcastle BIA for Road Closures be received; THAT the closure of Durham Highway 2 from Baldwin StreeUNorth Street on the east to Beaver Street on the west for the following dates be approved, provided the organizers apply for and obtain Road Occupancy Permit from the Engineering Services Department: · Lemonade Event - Saturday June 11, 2005, 8:00 a.m. to 5:00 p.m. (rain date Saturday June 18,2005) · Fall Festival- Saturday October 1, 2005, 8:00 a.m. to 5:00 p.m.; and THAT the Newcastle BIA be advised of Council's decision FORTHWITH." N Patti L. Barrie, Municipal Clerk c.c. - Department Heads PLB.ct CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 I I I I I I I I i I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I QfJ!illglDn MEMO CLERK'S DEPARTMENT To: Mayor Mutton and Members of Council From: Patti L. Barrie, Municipal Clerk Date: May 19, 2005 SPECIAL MEETINGS Subject: Please be advised that the following special meetings have been called: . Special Council Meeting - June 6, 2005, immediately following the General Purpose and Administration Committee meeting regarding the Oak Ridges Moraine; and . Special General Purpose and Administration Committee Meeting - June 13,2005, at 9:30 a.m., regarding the Commercial Policy Review and the secondary plan for West Bowmanville. Patti L. Barrie, AM.C.T. Municipal Clerk cc: F. Wu, Chief Administrative Officer Department Heads Press CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 F 905-623-6506 > '1 I I I I I I I I I I I I I I I II I I I ClariDBtoD Munums ad Archives 62 T =peronee Street, Bowmanville. Ontario LI C 3A8 905-623-2734 18 May 2005 Mayor and Councillors 40 Temperance Street Bowmanville ON LlC 3A6 To Mayor and Councillors, Re: Kirby United Church On May 10, 2004, the Clarington Museums and Archives Board expressed their interest to the Council of the Municipality of Clarington in the purchase of the Church building, and its chattels for a sum of$l.OO subject to the raising of the funds to re-Iocate and operate the building at the Clarke Museum site. The Clarington Museums and Archives Board was directed to work with Municipal staff in assessing the project and detennining its viability. Over the past year, the Museum Administrator has been working with Municipal Staff in order to address the issues related to the acceptance of the Kirby United Church. The Board has met with the Director of Operations and reviewed the report prepared by TSH Consultants on the condition of the building including the potential move of the building. The Clarington Museums and Archives Board has prepared a fmancial plan addressing the project costs as per estimates in the TSH report that includes potential fundraising sources. A plan has also been prepared addressing the operational costs of the building and revenue generation opportunities. (see attachments) Clarington Museums and Archives has passed the following resolution for consideration by Council; THAT the Clarington Museums and Archives Board has reviewed the report on the Kirby United Church from TSH and; THAT the Board would like to incorporate the Church onto the grounds of the Clarke Museum and; www.daringtonrnuseum.s.com -. . . . . . . . . . . . . . . . . . . CluiD8tOD Musnms ad Archives 62 T ernperance Street. Bowmanville. Ontario LI C 3A8 905-623-2734 THAT the Board send a delegation to Council in conjunction with the report from the Director of Operations to review their financial plan and request support for this project and; THAT the Board requests endorsement from Council to initiate a fundraising campaign for the project. The Clarington Museums and Archives Board has confidence in their financial plan for this project and they look forward to your support in preserving the Kirby United Church as a vital part of Clarington Museums and Archives for future generations. Sincerely Keith Isnor Chair Clarington Museums and Archives Attachment 1: Project Fundraising Plan Attachment 2: Operational Costs and Revenue Generation www.claringtonmuseums.com .. . I I I I I I I I I I I I I I I I I Attachment 1 FUNDRAISING PLAN KIRBY UNITED CHURCH Community Fundraising Fundraising Dinners Silent Auctions Craft and Bake Sales Other Community Events $20,000.00 Door to Door Campaigns Donations $180,000.00 Federal Funding Cultural Spaces Museum Assistance Program Discretionary Funds $80,000.00 Provincial Funding Trillium Museum Build Funds MTO Discretionary Funds $100,000.00 Foundations Little Charitable Foundation Other applicable foundations $70,000.00 Fund Management The funds would be held in the Museum Development Fund. A project plan would be developed with Municipal Staff that includes project milestones. The project would proceed according to the milestones and as funding is available. -' -I I I I I I I I I I I I I I I I I I I Attachment 2 OPERATIONAL COSTS AND REVENUE GENERATION KIRBY UNITED CHURCH Estimated Operational Costs Heating (Gas) Utilities Maintenance Miscellaneous $1500.00 $1000.00 $ 500.00 $ 750.00 TOTAL $3750.00 Revenue Generation Special Events* $11 00 Investment Revenue**$1500 Rental Revenue $1150 TOTAL $3750.00 Special Events The community has indicated that they would be holding at least two services per year at the church and all proceeds from the services would be donated back to the musewn. An average collection at a special service is $400.00. The musewn would also plan special teas at the site including a Mother's Day Tea. Investment Revenue Proceeds from the sale of the land will be donated back to the musewn. The Board plans on investing these funds and using the investment revenue to care for the site. A 3% return on $50,000.00 is $1500.00 Rental Revenue The site would be available for rent as per the rental policy of Clarington Musewns and Archives. Rent is currently set at $75.00 per hour.