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Home My WebLink About12/06/1999 - - - - - _ela;i';;g't~n ONTARIO GENERAL PURPOSE AND ADMINISTRA nON COMMITTEE DATE: DECEMBER 6, 1999 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS - 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST - 3. - MINUTES (a) Minutes of a Regular Meeting of November 15, 1999 4. DELEGATIONS - - - 5. - - - - 6. - - - - (a) Ram Nischal, Scugog Developments Inc. 23 Wingate Crescent, Richmond Hill, Ontario lAB 313 - re: Report PD-137-99 (b) Kelvin Whalen, 1029 McNicoll Avenue, Scarborough, MIW 3W6 - re: Report PD-139-99 PUBLIC MEETINGS (a) Rezoning and Site Plan Applications Part Lot 34, Concession 2, Fonner Township of Darlington REPORT PD-133-99 - Clinic Buildings (1979) Limited (b) Rezoning Application Part Lot 32, Concession 2, Fonner Township of Darlington 1564 Highway 2, Courtice REPORT PD-134-99 - David West, Wayne West and Ronald Wilson PLANNING AND DEVELOPMENT DEPARTMENT (a) PD-133-99 Rezoning and Site Plan Applications Applicant: Clinic Buildings (1979) Limited Part Lot 34, Concession 2, Fonner Township of Darlington, 1450 and 1460 Highway 2, Courtice (b) PD-134-99 Rezoning Application Applicant: David West, Wayne West and Ronald Wilson Part Lot 32, Concession 2, Fonner Township of Darlington, 1564 Highway 2, Courtice CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. 80WMANVILLE . ONTARIO. L1C 3A6 . (905) 623~3379 . FAX 623 4169 WE 8S ITE. www.munIClpality.Claflngton.on.ca 301 501 503 601 ~ "eyeLID ~..... .. .. G,P.& A. Agenda - 2 - December 6, 1999 - (c) PD-135-99 Monitoring of the Decisions of the Committee of Adjustment for the meeting of November 18. 1999 615 .. (d) PD-136-99 Clarington Commercial Profiles 624 - (e) PD-137-99 Scugog Developments Inc. Draft Approved Plan of Subdivision - Southwest Corner of Scugog Road & Longworth Drive. - Bowmanville 628 (D PD-138-99 Removal of Part Lot Control .. Applicant: 1317870 Ontario Limited Part Lot 35, Concession 2, Fonner Township of Darlington 636 - (g) PD-139-99 Transition period for Maximum Garage Extension 641 - 7. CLERK'S DEPARTMENT (a) CD-45-99 Animal Services Monthly Report for the month of - October, 1999 701 - (b) CD-48-99 Purchase of Equipment for By-law Enforcement Division 703 - 8. TREASURY DEPARTMENT (a) TR-70-99 Cash Activity Report - September, 1999 801 - (b) TR-72-99 1998 Audit Report and Management Letter 811 - (c) TR-73-99 Linear Properties Assessment/Revenue Update 821 (d) TR-74-99 Early Budget Approval 823 - 9. FIRE DEPARTMENT - (a) FD-25-99 Integrated/Shared Training Programs for GT A Firefighters 901 - 10. COMMUNITY SERVICES DEPARTMENT (a) CS-20-99 2008 Summer Olympics 1001 - - - - G.P.& A. Agenda - 3 - December 6, 1999 - 11. PUBLIC WORKS DEPARTMENT - (a) WD-42-99 Monthly Report on Building Permit Activity for October, 1999 1101 - (b) WD-43-99 Traffic Issues in Hampton (Concession Road 6 and Old Scugog Road) 1106 - (C) WD-44-99 Parkway Avenue, Bowmanville (Conversion of Yield Signs to Stop Signs 1114 - (d) WD-45-99 Mill Street/Clarke Street/Port of Newcastle Drive Intersection Signage 1119 - (e) WD-46-99 GTSB Transportation Workshop 1124 - (D WD-47 -99 Governance Committee - Review of "Notes for Discussion on cost impact of additional road Management systems" 1149 - (g) WD-48-99 Traffic Management Committee 1181 - (h) WD-49-99 Road Watch Progress Report 1999 1189 (i) WD-50-99 Sidewalk Snow Clearing 1194 - 12. ADMINISTRA nON - (a) ADMIN-37-99 Electronic Message Board Sign 1201 (b) ADMIN-38-99 - Property Matter - Lease Agreement with the - Central Lake Ontario Conservation Authority 1207 (c) ADMIN-39-99 - Clarington Area Profile Signs - TODS Program 1218 - 13. UNFINISHED BUSINESS - 14. OTHER BUSINESS 15. ADJOURNMENT - - - .. THE MUNICIPALITY OF CLARINGTON General Purpose and Administration CommIttee 'Jovember 15. 1999 - .. Minutes of a meeting of the General Purpose and Administration Committee held on Monday. November 15. 1999 at 9:30 a.moo in the Council Chambers. ROLL CALL - Present Were: Mayor D. Hamre Councillor 1. Mutton Councillor M. Novak Councillor J. Rowe Councillor J. Schell Councillor C. Trim Councillor T. Young - - Also Present: Chief Administrative Officer. F. Wu Director of Community Services. J. Caruana Fire Chief. M. Creighton Director of Planning and Development. D. Crome Treasurer. M. Marano Director of Public Works. S. Vokes Deputy Clerk. M. Knight Stanley .. ... ... Mayor Hamre chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST MINUTES No Disclosure of Pecuniary Interest was stated at the meeting. ... Resolution #GPA-521-99 ... Moved by Councillor Schell. seconded by Councillor Rowe .. THA T the mmutes of a regular meeting of the General Purpose and Administration Committee held on November I. 1999. be approved. .. "CARRIED" DELEGA nONS .. (a) Craig Brown, Chair CIarington Public Library Board. 62 Temperance Street. Bowmanville, L I C 3A8 - thanked Members of Staff and Members of Council for their cooperation and an excellent report. He advised that the Library Board and the Business Improvement Area fully support Recommendations I. J. 3. 4a and 5a of Report ADMIN-33-99. He requested that Council proceed expeditiously noting that "[ts time to move forward" .. - (b) Glenn Genge, D. G. Biddle and Associates Ltd., 96 King Street East, Oshawa, L I H I B6 - re: Clamew Developments - PD-129-99 expressed support for the recommendations contained in Report PD-124-99. - - 301 G.P. & A. Minutes .. - 2 - ~ovember 15. 1999 DELEGATIONS CONTD. - PUBLIC MEETINGS (c) .. James Bailey, 61 Elm Grove Avenue, Toronto, M6K 2J2 - re: Wellington Street - displayed the two acre site owned by John Rice and delved into the merits of locating a Library on this site. He introduced Doug Bryden, Developer. who suggested two proposals which might elicit a favourable response and encourage dialogue with the Library Board: .. I. The Library Board would enter into a twenty-one year land lease with renewal extensions. The Library Board would retain the services of the Rice Development Team as Development Manager to develop a 30.000 square foot building to meet the requirements of the Library Board; and .. .. '1 The Rice Company would be prepared to develop and own the Library Building built to meet the specific requirements of the Library Board and enter into a long tenn lease with the Library Board at a net rent that is sufficient to meet the tenns of the financial lenders. .. He summarized by stating that John Rice has an interest in seeing the Library project built on his land; he can satisfy all the shortcomings of the LCBO site; his Development Team has the expertise and experience to complete the project; and the John Rice site, with the Library, will foster adjacent residential development. .. Councillor Novak chaired this portion of the meeting. .. Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding Public Meetings for the following applications: .. .. (a) Rezoning and Draft Plan of Subdivision Applications _ Part Lot 10, Concession 2, Fonner Town of Bowmanville - Neale McLean (b) Clarington Official Plan Amendment and Rezoning _ Part Lot 3. Concession 4, Fonner Township of Darlington - Tunney Planning on Behalf of Crooked Creek Golf Course Limited. ... .. The Clerk's Department sent public notice for rezoning applications by first class mail on or before October 27. 1999 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. In addition. notices were also posted on the sites prior to October 27. 1999. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. .. - The Clerk's Department sent public notice for the official plan amendment application by first class mail on or before October 27. 1999 to all property owners within 120 metres of the subject property in accordance with the latest assessment record. In addition. notices were also posted on the site prior to October 27. 1999. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. .. lIIi - .. 302 - G .P. & A. Minutes November 15.1999 .. PUBLIC MEETTNTS CaNTO. - The Clerk's Department sent public notice for the proposed plan of subdivision application by first class mail on or before October 27, 1999 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. In addition, notices were also posted on the site prior to October 27.1999. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. - - (a) Report PD-124-99 - Neale McLean. - the purpose and effect of the application is to permit the development of a plan of subdivision which would consist of ] 6 single detached lots and a park block which would be used as a parking lot for the existing park. - .Jan Ellis, 75 Farncomb Crescent, Bowmanville, LlC 4L8 expressed concerns pertaining to the grading of the land and detached houses backing onto fifty foot lots. - No one spoke in support of this application. .. Glenn Genge, D. G. Biddle and Associates Ltd., 96 King Street East, Oshawa, LIH IB6 advised that he concurs with the recommendations contained in Report PD-124-99 and the applicant will meet all of the municipal standards pertaining to grading which should meet Mrs. Ellis's concerns. - - (b) Report PD-] 25-99 - Tunney Planning on behalf of Crooked Creek Golf Course Limited - the purpose and effect of the applications is to re-designate and rezone the lands to permit the development of a 9 hole golf course, club house and maintenance building. .. Libby Racanscy, 3200 Hancock Road, Courtice, LI E 2Ml advised that she is opposed to wood lot removal and the development of provincially significant and highly sensitive lands. - Kerry Meydam, 3828 Trulls Road, Courtice, LI E 2L3 noted concurrence with the recommendation in Report PD-125-99 that an environmental study be conducted. She agreed with the comments of the previous speaker. - .Joan Tax, R. R. #4, Bowmanville, LlC 3K5 expressed support for the establishment of a golf course on these lands. She noted that her farm is locared adjacent to the site and that the golf course will improve the area which has been used in the past as a dump site. - - Doug Summers, 837 Riverside Drive, Ajax, LIT 3R9 elaborated on the background of the application and all of the work which he has undertaken to date. He advised that he has done everything to meet the municipal requirements and that he will withdraw his application to remove the trees on the lands which are no longer included in the proposal. - Resolution #GPA-522-99 Moved by Mayor Hamre. seconded by Councillor Mutton - THA T the Committee recess for 15 minutes. - "CARRIED" - 303 G.P. & A. Minutes .. - 4 - 'Jovember 15. ] 999 .. The meeting reconvened at II :05 a.m. PLANNING AND DEVELOPMENT DEPARTMENT Rezoning and Draft Plan of Subdivision Applicant: Neale McLean Clarington Official Plan Amendment and Rezoning Appl. Rezoning Application 904222 Ontario Inc. ZBA 99-03 I .... Resolution #GPA-523-99 .. Moved by Councillor Schell. seconded by Councillor Trim THA T Report PD-124-99 be received: .. THA T the rezoning and draft plan of subdivision applications submitted bv D.G. Biddle & Associates Limited on behalf of Neale McLean be referre<, back to Statf for further processing and preparation of a subsequent report pending receipt of all outstanding comments: .. fHA T within 15 days of the Public Meeting. the Commissioner of Planning for the Region of Durham be advised and provided. by sworn declaration from the Clerk. the following: .. · That the Municipality held a Public Meeting in accordance with Section 51 (21.1) of the Planning Act for the subject subdivision application: · A copy of the minutes of the said meeting; · A copy of all written submissions received by the Municipality: · A list of all persons and public bodies. including their mailing addresses. that made oral submissions at the Public Meeting or written submissions: and · A copy of the report and the council resolution: and .. .... .. THA T all interested parties listed in Report PD-124-99 and any delegation be advised of Council's decision. "CARRIED" .. Resolution #GPA-524-99 .... Moved by Councillor Young, seconded by Councillor Rowe THA T Report PD-125-99 be received: .. THA T the applications to amend the Clarington Official Plan and the loning By- law submitted by Tunney Planning on behalf of Crooked Creek Golf Course Ltd.. be referred back to staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments: and .. THA T all interested parties listed in Report PD-125-99 and any delegations be advised of Council's decision. .. "CARRIED" Resolution #GPA-525-99 .. Moved by Councillor Schell. seconded by Mayor Hamre .. THA T Report PD- I 26-99 be received: THAT the rezoning application ZBA 99-031 subm itted by 904222 Ontario Inc. be approved and that the amending by-law contained in Attachment No. J to Report PD-126-99 be forwarded to Council for approval: .. .. ~04 - C.P. & A. Minutes - - .5 - \lovember 15. 1999 PLANNING AND DEVELOP:v1ENT CONTD. .. - - Rezonmg Application Daisevtield Developments ZBA 99-033 - - - - - Municipal Roster of Consultants - - - - Proposed Amendment to Draft Plan .-\pproval 18T-88061 - - - - - THAT J copy of Repon PD-126-99 and Counc,rs decision be forwarded to the Region af Durham Planning Depanment: and THA T all interested panies listed in Repan PD-126-99 and any delegations be advised afCouncil's decision. "CARRIED" Resolution ;;G P A-526-GG \1oved by Mayor Hamre. seconded by Councillor Young THA TRepan PD-I27-99 be received: THA T the rezoning application ZBA lIG-n33 submitted by Daiseytield Developments be approved and that the amending by-law contained in Attachment NO.3 to Repon PD-I27-9l1 be forwarded to Council for approval: THA T a copy of Repon PD-127-99 and Council's decision be forwarded to the Region of Durham Planning Depanment; and THA T all interested panies listed in Repon PD-I27-99 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-527-99 Moved by Councillor Rowe. seconded by Councillor Mutton THA T Repon PD-128-99 be received; and THA T the termination date for the Roster of Consultants tor the Preparation of Environmental Impact Studies. as indicated in Section 2.3 of Repon PD-163-96. be extended to June 30. 2000. "CARRIED" Resolution 1IG P A-528-G9 Moved by Councillor Young. seconded by Councillor Mutton THAT Repon PD-129-99 be received: THA T the Region of Durham be advised that the Municipality of Clarington recommends approval of the proposed amendment to the Draft Approved Plan ot Subdivision 18T-8806 I as red line revised subject to the amended conditions contained in Attachment No. ::: to Repon PD-129-99; THA T the Mayor and Clerk be authorized. by By-law. to execute the Subdivision Agreement between the Owner of the amended Draft Plan of Subdivision and the Corporation of the Municipality of Clarington at such time as an agreement has been tinalized to the satisfaction of the Director of Public Works and the Director of Planning and Development: 305 G.P. & A. Minutes .. - 6 - \lovember 15.1999 PLANNING AND DEVELOPMENT CONTD. .. Removal of Holding "H" Symbol Rezoning Application Clalrington Place Ltd. Removal of Part Lot Control ZBA 99-039 THA T all interested parties and delegations be advised of Council's decision with respect to that submission; and lOll THA T a copy of Report PD-129-99 and Council's decision be forwarded to the Durham Regional Planning Department. .. "CARRIED" Resolution #GPA-529-99 .. Moved by Councillor Schell. seconded by Councillor Trim THA T Report PD-130-99 be received; .. THA T the rezoning application submitted by Taunton Terrace Limited requesting the removal of the Holding "H" symbol from the subject lands be approved and that the amending By-law attached to Report PD-130-99 be forwarded to Council for approval; .. THA T a copy of Report PD- I 30-99 and the amending By-law be forwarded to the Region of Durham Planning Department; and .. THA T all interested parties listed in Report PD-130-99 and any delegation be advised of Council's decision. .. "CARRIED" .. Resolution #GPA-530-99 Moved by Councillor Schell, seconded by Councillor Rowe .. THAT Report PD-13 I -99 be received; THA T the rezoning application submitted by Martindale Planning Services on behalf of Clarington Place Limited for the subject lands be approved and that the amending By-law attached to Report PD-13l-99 be forwarded to Council for approval; .. .. THA T a copy of Report PD-13 I -99 and the amending By-law be forwarded to the Region of Durham Planning Department; and .. THA T all interested parties listed in Report PD-13 1-99 and any delegation be advised of Council's decision. .. "CARRIED" Resolution #GPA-53 1-99 lOll Moved by Councillor Young, seconded by Councillor Trim THA T Report PD- I 32-99 be received; .. THA T the request for removal of Part Lot Control in respect of Lots 22 to 42. 65 to 72 inclusive and Blocks 137, 138, 140 and 141 on 40M-1977 be approved: .. .. 306 - G.P. & A. Minutes - . 7 - "iovember is, i999 PLANNING AND DEVELOPMENT CONTD. - - .. THA T the By-law attached to Report PD-132-99 be approved and forwarded to the Regional Municipality of Durham pursuant to Section 50 (7.1) of the Plannmg Act: and THA T all interested parties listed in Report PD-132-99 and any delegations be advised of Council's decision. - No Reports CLERK'S DEPARTMENT "CARRIED"' rREASURY DEPARTMENT - .. Transfer of Dental Coverage - - - - Quotation Q99- I 0 Supply, Delivery Installation of Various Trees - - - - - - - Councillor Mutton chaired this portion of the meeting. Resolution #GPA-532-99 Moved by Councillor Schell, seconded by Councillor Trim THA T Report TR-67-99 be received; and THA T staff be directed to transfer dental coverage for all Municipal employees from Clarica to Liberty Health with an effective date of December I, 1999. FORTHWITH. "CARRIED" Resolution #GPA-533-99 Moved by Councillor Novak. seconded by Councillor Trim THA T Report TR-68-99 be received; THA T Pro Lawn Landscaping, Orono. Ontario with a reduced bid in the amount of $19.000.00. including G.S.T., being the lowest responsible bidder meeting all terms, conditions and specifications of Quotation Q99-1 0, be awarded the contract for supply. delivery and installation of various trees. as required by the Department of Public Works: THAT funds in the amount of$19.000.00 be drawn from the approved 1999 Public Works Capital Budget Account #72 12-88002-0261: and THAT the additional funds required in the amount of $999.17 be drawn from Account #7205-0 I 003-0261 Church Street Reconstruction: FORTHWITH. ''CARRIED'' 307 G.P. & A. Minutes FIRE DEPARTMENT Emergency Shelters Green Flashing Lights for Part- Time Firefighters Monthly Report October, 1999 .. - 8 - November 15. 1999 .. Councillor Schell chaired this portion of the meeting. .. Resolution #GPA-534-99 Moved by Councillor Rowe. seconded by Councillor Novak .. THA T report FD-22-99 be received: and .. THA T the Agreement with the Kawartha Pine Ridge District School Board be approved. .. "CARRIED" Resolution #GPA-535-99 - Moved by Councillor Novak. seconded by Mayor Hamre THA T Report FD-23-99 be received: .. THA T the use of green tlashing lights by part-time firetighters. commencing January I. 2000. be approved: .. THA T advertisements be placed in local newspapers to advise the residents of the Municipality that part-time firefighters will be using the green tlashing lights as of January I. 2000: and .. THA T a copy of Report FD-23-99 be forwarded to the Durham Regional Police Services, 16 Division. .. "CARRIED" Resolution #GP A-536-99 - Moved by Mayor Hamre. seconded by Councillor Mutton THA T Report FD-24-99 be received for infonnation. .. "CARRIED" No Reports COMMUNITY SERVICES DEPARTMENT .. PUBLIC WORKS DEPARTMENT .. No Reports .. .. ... ... 308 .. G.P. & A. Minutes - q - 'lovember 15. 1999 .. \1ayor Hamre chaired this portion of the meeting. .. ADMTNISTRA TION - Bowmanville Main Branch Library Resolution #GPA-S37-Q9 Moved by Councillor Rowe. seconded by Councillor Schell I. THAT Report ADMTN-33-99 be received; .. ) _. 3. - THA T Council contirms the need for additional library space in BowmanvIlle: THA T Council contirms that it is neither feasible nor efficient to expand the existing library and that the most cost etfective way to provide new library space in Bowmanville would be by way of a new building; .. 4a) THAT Council concurs with the Library Board that new library space should be provided within the vicinity of historic downtown Bowmanville: or .. -l.b) THAT Council direct staff to work with the Library Board's statf to report back on the process that would lead to building a new Bowmanville Branch Library beyond the downtown area: .. 5.a) THAT Council contirm the use of the former LC.B.O. land for a multi-storey new building to provide for a new Bowmanville Branch Library and Municipal office space and to bring forth a report for Council's approval detaIling the process and budgetary requirement; .. .. THA T Council will provide public parking by acquiring nearby properties as they become available in the future, and that the allocation of funds for such purpose be addressed in the 2000 budget; or .. S.b) THAT Council, having regard to its decision for a downtown location. direct staff to prepare for a proposal call for a stand-alone new Bowmanville Branch Library and to bring forth a report for Council's approval detailing the terms of reference for the proposal call; .. THA T Council approve the use of the existing L.C.B.O. building for municipal office space and statf to report back on the cost of renovation through the 2000 budget process. .. "SEE FOLLOWING MOTIONS" Resolution #GPA-S38-99 .. Moved by Councillor Mutton. seconded by Councillor Young .. THA T the recommendations contained in Report ADMIN-33-99 be divided to allow for consideration of each recommendation separately. "CARRIED" .. - - 309 ... G.P. & A. \1inutes - 10 - '-jovember IS. 1999 .\DMINISTRA TION CONT'D. ... Resolution ;;GPA-S39-C)9 .. \10ved by Councillor Rowe. seconded by Councillor Schell I. THAT Repon ADMIN-33-C)C) be received; ... .'CARRIED" Resolution I+GPA-S40-9c) - :vtoved by Councillor Rowe. seconded by Councillor Schell , THA T Council confirm the need for additional library space in Bowmanville; .. .'CARRIED" .. Resolution itGPA.541.C)9 Moved by Councillor Rowe. seconded by Councillor Schell .. 3. THAT Council confirm that it is neither feasible nor efficient to expand the existing library and that the most cost effective way to provide new library space in Bowmanville would be by way of a new building; ... "CARRIED" Resolution #GP A-542-99 .. Moved by Councillor Rowe. seconded by Councillor Schell .. 4a)THA T Council concur with the Library Board that new library space should be provided within the vicinity of historic downtown Bowmanville: .. "CARRIED" Resolution #G P A-543-9c) .. Moved by Councillor Rowe. seconded by Councillor Schell 4b)THAT Council direct staff to work with the Library Board's staff to repon back on a process that would lead to building a new Bowmanville Branch Library beyond the downtown area: .. ":vtOTION LOST" - Resolution I+G P A-S44-99 Moved by Councillor Rowe. seconded by Councillor Schell .. 5a)THA T Council confirm the use of the former L.CB.O. land fora multi-storey new building to provide for a new Bowmanville Branch Librarv and Municipal office space and to bring fonh a repon for Council's approval detailing the process and budgetary requirement: and .. ... ~. III 310 .. G.P. & A. Minutes .. .. - - - - - .. - - .. - - Marketing Tourism & Communications Project Updates .. - I 1 - '.Jovember i 5. ] 999 THA T CouncIl will provIde public parking by acquiring nearby properties as they become available in the future. and that the allocation of funds for such purpose be addressed in the year 2000 budget: "SEE FOLLOWING MOTION" Resolution 1+G P A-545-99 Moved by Councillor Munon. seconded by Councillor Trim THA T the foregoing Resolution #GP A-544-99 of the General Purpose and Adm in istration Meeting be amended by creating a new Recommendation 5ali) and Recommendation 5b) will be designated as 5a)ii) - that Council direct Staff to prepare for a proposal call for a stand-alone new Branch Library and bring forth a Report for CouncIl's approval detailing the Terms of Reference for the proposal call and if Council deems all proposal calls unacceptable. then Part 5a)ii) of this Report be enacted. "MOTION LOST' The foregoing Resolution #GPA-544-99 was then put to a vote and CARRIED. Resolution ItGPA-546-99 Moved by Councillor Rowe. seconded by Councillor Schell 5b)THA T Council. having regard to its decision for a downtown location. direct staff to prepare for a proposal call for a stand-alone new Bowmanville Branch Library and to bring forth a report for Council's approval detailing the terms of reference for the proposal call; THA T Council approve the use of the existing L.C.B.O. building for municipal office space and staff to report back on the cost of renovation through the Year 2000 budget process. "MOTION LOST' Resolution itGPA-547-99 Moved by Councillor Schell, seconded by Councillor Munon THA T Report ADMIN-36-99 be received for informatIon, UNFINISHED BUSINESS "CARRIED" - Surplus Property Westlake Subdivision .. - - Resolution #GPA-548-99 Moved by Councillor Schell. seconded by Councillor Young THAT Report ADMIN-31-99 (Anachment No. I to the Addendum to Report ADMIN-31-99) be lifted from the table; THA T addendum Report No. ADMIN-31-99 be received: 3 1 1 G.P. & A. Minutes ... - 12 - 'Jovember 1:5. 1999 UNFINISHED BUSINESS CaNTO. .. OTHER BUSINESS 2008 Toronto Olympic Bid Legal Matter Appeal to City of Os haw a Zoning By-law 98-99 PLN 2.4.1.5 THA T the recommendation to declare the easterly portion of Block 43 in Plan -IOM-l 1787. the Westlake Subdivision to be surplus be approved: and .. THA T staff initiate the appropriate procedures for the sale of this property. .. "CARRIED" ... Resolution'i'GPA-549-99 Moved by Councillor Rowe. seconded by Councillor Schell ... WHEREAS the Region of Durham has been requested by the 2008 Toronto Olympic Bid Corporation to consider possible 2008 Olympic Games venue sites within the Region: .. WHEREAS the Municipality of CIa ring ton has been invited to participate in the process; .. NOW be it therefore resolved that Staff be directed to continue to participate as a member of the Region of Durham Olympic Bid Committee and report back to Council from time to time. .. "CARRIED" The Addendum to Report PD-123-99 was circulated as a handout to Members of the Committee. .. Resolution #GPA-550-99 .. Moved by Councillor Schell. seconded by Councillor Novak THA T the meeting be "closed" for discussion of a legal matter pertaIning to the Addendum to Report PD-123-99. ... "CARRIED" .. Resolution flGPA-55 1-99 Moved by Councillor Novak. seconded by Councillor Young .. THAT Addendum Report PD-123-99 be received: - THA T the Mayor and Clerk be authorized by Council to submit a notice of appeal of Zoning By-law 98-99 as approved by the City of Oshawa Council for the First Professional Management Inc. development proposal; .. THA T funds for the appeal be taken from the Planning Department's Miscellaneous Account#7702-X-299;and .. THA T staff and the Municipality's solicitor be authorized to take all actions necessary to protect the Municipality's interest, FORTHWITH. "CARRIED" .. .. 312 .. G.P. & A. Minutes - ADJOURNMENT - - .. - - - - - - - - .. - - - - - - 13 - Resolution I;GPA-552-99 Moved by Councillor Young. seconded by Councillor Schell THA T the meeting adjourn at 12:40 p.m. "CARRIED" \Iovemoer 15. 1999 \1A YOR 313 DEPUTY CLERK - REPORT: PD-133-99 CLINIC BUILDINGS(1979) LTD. CORPORATION OF THE MUNICIPALITY OF CLARINGTON - NOTICE OF PUBLIC MEETING - TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act, 1990, as amended. - - DATE: TIME: PLACE: MONDAY, DECEMBER 6,1999 9:30 A.M. - Council Chambers, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario - The proposed zoning by-law amendment, submitted by Clinic Buildings (1979) Limited, would amend the zoning regulations on a 1.61 hectare parcel of land located on Part of Lot 34, Concession 2, in the former Township of Darlington as shown on the reverse from uGeneral Commercial Exception (C1-11) Zonew to permit the severance of the medicaVdental clinic and retail uses from the senior citizen's apartment building. This application will not permit additional development on the severed properties. - - The lands in question are also subject to the following application: Site Plan Approval (SPA 99-046). - ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. Please note that the time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences, not necessarily when this item will be considered. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington before the proposed Zoning By-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. - - - ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (8:00 a.m. to 4:00 p.m. for the months of July and August) at the Planning Department, 40 Temperance Street, Bowmanville, Ontario or by calling Richard Holy at 623-3379. - DATED AT THE MUNICIPALITY OF CLARI N - - - Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L 1 C 3A6 - PLANNING FILE: ZBA 99-036 SPA 99-046 Dl4.ZBA 99-036 nI2.SPA 99-046 501 CLERK'S FILE. - . SUBJECT SITE LOT 35 ----- .. 'I'rJPlSHlU . 2/ ~_ _c c:il" ~ LOT 34 ,=-~l ! ..~ ROAD ~I.' I I i I .,..". 'f..~. 1:1" ii::._~ ~!'~l. ~ '--j '~ :~-I W 2 - .....J 2 3: o t- I II! ; I , I , , --J . (f) o <( o ~ W 2 - .....J 2 3: o t- I , 0.' I h...... i ' ~ \ I 1""-, , i _ , j ---1 "'-. \ i I 1....""'-' I -{' '~(~~ i I ! I , <_~k'\ ,'~ ~(~ ..~:~) (~ ~ , ~ COURTICE KEY MAP ZBA 99-036 SPA 99-046 502 .. IlIII .. IlIII - .. .. IlIII N Z o - (f) (f) w () z o () .. ... .. .. - - .. IlIII I ! .. .. .. CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT: PD-134-99 DAVID WEST, WAYNE WEST AND RONALD WILSON - In: lb.I<JJ7 - NOTICE OF PUBLIC MEETING - TAKE NOTICE that the Council of the Corporation of the Municipality of Clanngton will hold a public - meeting to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act, 1990, as amended. - DATE: TIME: PLACE: MONDAY, DECEMBER 6,1999 9:30 A,M. - Council Chambers, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario - The proposed zoning by-law amendment, submitted by David West, Wayne West and Ronald Wilson, would change the zone category on a 0.27 hectare parcel of land located in Part of Lot 32, Concession 2, in the former Township of Darlington (as shown on the reverse) from "Urban Residential Type One (Rl) Zone" to an appropriate zone permitting to development of a professional office use. - - ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. Please note that the time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences, not necessarily when this item will be considered. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington before the proposed Zoning By-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. - - - ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (8:00 a.m. to 4:00 p.m. for the months of July and August) at the Planning Department, 40 Temperance Street, Bowmanville, Ontario or by calling Richard Holy at 623-3379. - - M pality of C1arington 40 Temperance Street BOWMANVILLE, Ontario L 1 C 3A6 - - - PLANNING FILE: ZBA 99-037 - CLERK'S FILE: ZBA 99-037 - 503 _ SUBJECT SITE LOT 33 LOT 32 ~ I ~~ --N~-~RGA9-=:T--t-~~----- :; i / / i i , I , \ , , \ \ ,. I, ll~/ , \ I I \,i~~ , / ~ /~~/ ,--- : \rI- ., I I ' I " I ; I I I I, . I I I I I ---- I ~ i~~1UJ \ 1 FM\~~ \ \ iLl I I ..--_.---1 a.. COURTICE KEY MAP ZBA 99-037 504 .. .. IllII - - - - - N Z o - Ul Ul W U Z o u - - .. .. - .. .. - I .. .. .. - J" PD-I33-99 - - \1eeting: - Date: Report #: - Subject: - - - THE CORPORATION OF THE :\lU~ICIPALITY OF CLARINGTON REPORT PUBLIC :VIEETING General Purpose and Administration Committee File # \1onday, December 6. 1999 Res. rt- PD-133-99 FILE #: ZBA 99-036 and SP A 99-046 By-law #- REZONING AND SITE PLAN APPLICATIONS APPLICANT: CLINIC BUILDINGS (1979) LIMITED PART LOT 34. CONCESSION 2. FORMER TWP. OF DARLINGTON 1450 AND 1460 HIGHWAY 2. COURTICE FILES: ZBA 99-036 AND SPA 99-046 - Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. - 2. - .., -'. - THAT Report PD-133-99 be received; THAT the rezoning application submitted by Barry Walters on behalf of Clinic Buildings (1979) Limited be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments; and THA T all interested parties listed in this report and any delegation be advised of Council's decision. - 1. APPLICATION DETAILS - 1.1 Applicant: - 1.2 Agent: Clinic Buildings ( 1979) Limited Barry Walters - 1.3 Rezoning: - - To rezone the subject lands from "General Commercial Exception (C 1-11) Zone" to permit the severance of the medical/dental clinic and retail commercial uses from the senior citizens' apartment 601 - .. REPORT NO.: PD-133-99 PAGE 2 - building. This application does not contemplate additional development on the property. .. 1.4 Site Area: 1.6 hectares (4.0 acres) 2. LOCATION .. 3. The subject lands are located at the north-east comer of Varcoe Road and Highway 2 in Courtice (see Attachment #1). The applicant's land holdings total 1.6 hectares (4.0 acres). The property in legal terms is known as Part Lot 34, Concession 2, in the former Township of Darlington. - - - 3.1 BACKGROUND On October 19, 1999, Barry Walters, on behalf of Clinic Buildings (1979) Limited, submitted rezoning and site plan applications to the Municipality of Clarington. The applicant proposes to sever the medical/dental clinic and retail commercial uses from the senior citizens' apartment building. The regulations in the existing zone must be amended to facilitate the severance. The application does not contemplate additional development on the property. IIIlliI - - - 3.2 The existing development was approved by the Planning Department on July 21. 1998. It consists of a 30,000 fe medical and dental clinic, 10,000 ft2 of retail commercial floorspace, and a senior citizens' apartment building with 115 units. The development has been entirely completed. - - 4. 4.1 - SITE CHARACTERISTICS AND SURROUNDING USES The medical/dental clinic and retail building is located at the intersection of Varcoe Road and Highway 2. The senior citizens' apartment building has been developed towards the north-east comer of the site. Parking has been provided between the buildings. The eastern portion of the property contains a landscaped area for resident senior citizens. The site slopes gently in a south-east manner towards Highway 2. .. .. tIIIii IIIlliI 6 ,""" '") \"I ~ - - REPORT NO.: PD-133-99 PAGE 3 -+.2 - - - - Surrounding Uses: East North - West - South - Urban Residential Urban Residential Automotive Repair Facility Gas Station and Vacant Lands 5.1 5. OFFICIAL PLAN POLICIES - - .- 5.2 - - - - 6. - - - - - - Durham Regional Official Plan The lands are designated "Sub-Central Area" within the Durham Region Official Plan. Mixed use developments are permitted within this designation. The application confonns to the policies. Clarington Official Plan Within Courtice Sub-Central Area Secondary Plan, the subject lands are designated "Mixed Use Area". The designation permits the present development. A severance would have no visible impact on the development. Other than creating parcels under separate ownership, the buildings will continue to function together as one entity. The proposal conforms to the policies. ZONING BY-LAW CONFORMITY The subject lands are currently zoned "General Commercial Exception (Cl-11) Zone", which permits the current development on the property. A rezoning application is required to amend the technical regulations to facilitate the severance. The amendment would address such matters as separating permitted uses, lot area and frontage, site coverage, development setbacks, open space requirements, and parking. 7. PUBLIC NOTICE AND SUBMISSION Public Notice was given by mail to each landowner within 120 metres of the subject site and two public meeting notice signs were installed on the lands. No inquiries regarding the proposal have been received to date. bO~ .. REPORT NO.: PD-133-99 ... PAGE 4 - 8. AGENCY COMMENTS 8.1 The Clarington Public Works Department has provided the following comments: .. . No changes are permitted to the internal layout of the development. .. . All parking areas must be jointly accessible. . The site is serviced with water and fire line connections from Varcoe Road. The seniors building receives its water service and fire line connections through the medical/dental clinic building, which also contains the main shut-off valve for both services. As a condition of a severance, the seniors building must have separate and direct water service and fire line connections from Varcoe Road. - ... . The fire hydrant on the west side of the seniors building must be connected through a backflow preventer located in the seniors building. ... . Servicing easements for access and maintenance purposes are required where underground services to either building cross property lines. .. .. 8.2 Comments remain outstanding from the following agencies. Fire Department . .. . Central Lake Ontario Conservation . Durham Regional Planning Department . Durham Regional Public Works Department .. .. 9. CONCLUSIONS As the purpose of this report is to satisfy the requirements for the Public Meeting under the Planning Act, and taking into consideration all of the comments received, it is respectfully requested that this report be referred back to Staff for further processing and the preparation of a subsequent report. - - .. - .. .. t n '~ - - REPORT NO,: PD-133-99 PAGE 5 - - Respectfully submitted, /~ 01 Reviewed by, - - Dav'Q . Clrome, M.C.I.P., R.P.P. Directo of Planning & Development '\ J f d,i,vLQ~0kc Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer. - RH*DJC*df 22 November 1999 - Attachment # 1 - Key Map Attachment #2 - Site Plan - Interested parties to be notified of Council and Committee's decision: - Mr. Harry Horricks Clinic Buildings (1979) Limited 117 King Street East OSHA W A, Ontario LIH IB9 - - Mr. Barry Walters - - - .... - - 6(':- v _ . z' , I I Q l ~~ a::: I L wi r ZII -II ....J' , zll ~j' . (/) a < o a:: w z - -J Z 3: o I- .. ATTACHMENT '1 - . SUBJECT SITE LOT 35 LOT 34 - - -~ ~-~-- .. - - L__ ----- ....- HIGHWA'r 2! N UZ o - en ~ en " lLJ U Z o U .. - .. - - .. - - I ------- ---...-.. I .. COURTICE KEY MAP ZBA 99-036 SPA 99-046 ! .. .. .. 606 - - - - - t....., . I",'h.. .~ ~ \ :: ,~ ,,' " " " , \\....... - - - ; ~ ~ - ~ ~ : i. ~ : - : ~ ': ,; ; ! ~ I:: - ~~ i ~ ' :: , - - - - - - - ;1 ..', s. So :. ~ } . ~ 2 - I ~ ; i, t ~ ; !, ~. ~ ~ i ql ". ~ ,! . ;!!!i di::!!: i; iI , ,l:' 1 ~ 11'1 il . , ~i~~~~~;tt~(.. ~I_ H " i i ~ ~ , , I i ; ~ ! I - ATTACHMI;~,T '2 --- ~ ~ ;; ~-~ 1; i! " ~ ::: ~ ;( 'l! '!i III = ~ ~ u ~;. ~~. 1: " <( '" . !j' :! ;; ~ \i? "" ~---; ,~, ~~='~l i ~ { I ~'-~ Il-:---m. I~ . ~~lll '. =:~'r~ ~~ -, ~ ; ~ ~" 1 I ! I 1 ~ i :j ~ rf i : i ~ ~ ; ~: ~ i ~ II ;~, :~~~~} z :1- I I ~ .:. -: :~ i;~ ; jl. ~ ~l:: 1 'iHl:!{i!H l ~ . i a j 1~: li; . I'::: ~ : , I I \lH ~if ~ ,~ , . }. ~ j i )HaH~ , ! 'I: !I,.: I I ~ . ".~ ~C1 ":} o::t~ 1~Hn ~=~~=:;= i! l - ~~?-~.i~_~\\\ .',1 .. ",:,"'ooj, .o~ .. --""- ill. il -~ ,- - --~':~~': , ~,:I: :i/ .-..... --- --- '----~ ---'-~ ~ " i--.e? t ::: ,j -Sg r:'-~'", ..--- t: :-':1' ,:: i '_..':'., . J>=, · '=1 ' \t i j --' .~~~~ .. 1 ' 'I n i~' 1 .C.,.-_ .~. ,-' ~ .:=j '!I,,/ ' ; ." >. I .' i I' - ~> ~'~'..._ _ "~;s0 ,.~~- ~---l~ ~ r : ;> : ! ,. ~~i -"inl ~'"".... (H aJ ~\I' !fI//j ~ !,flil - i~ 'I! "",' 1"/ ~Uilll "I, ..,'! ,- ;..1;ilfil ~~ "',;;" .', .-"'....1" ~ {'/i,.! i,li -I I ~~ 'I I r 1 '" ^ .~ I /, ~ ~ H.r- " :F'" ,:"C i..~ -1 .i.. u- --~- '.', ~ - ~ :,,: ~~eu [:..~ r-- i ~) \ \ 'n. '- 'r\ ~.._. --13 .~ iQj "'j .:- -co , - I.~ -", ; ~ ~ ~l r-- ;~ LL .,..~- " ~ ..., .~--.:cT' _ ~~' !I ~~ ;;: ~-I n i.' -5 bliP: LJ S I -cu ~8 r':~: ;Jl'! '-=-<-~ ~~!/'J r-::-.::-. ..~/~ / 4 I .,.~~~.-- __-~;/ - ~ -----:::=:-;.:./ -==_.-=:c_~~~ -~ ,., ---.:;:0""'- 0'l10l:::t 300l:::t'l1 ^ ~'oI\I ,.,.. : S..., ~a O'IOtl ''IN'J II 6n7 · ,<I:: ~ ~:~ ~:l '" ..... ;:9 ~ '" -'1" ,:,..1 . ;} :: ~ ) ,', q 'I, I ,I f I /1 ./ il II I CII' :/ I " ., OJ Ii 2: 'I ').1 J '~I !~I 'II leJ' 1 '_, III ., , 1 ! ,snl 'eJl 2, 52' i/ 1 I ,'/ I ~ i r 'II I. i J i 1 '. ~ - :'y 1'0.1 ]4.YY THE CORPOR.\ TION OF THE '1U~ICIPALITY OF CLARINGTON - REPORT PUBLIC YIEETING - \1eeting: General Purpose and Administration Committee Meeting File # - Date: \1onday, December (). 1 l)99 Res. # - Report #: PD-134-99 FILE #: ZBA 99-037 By-law # Subject: REZONING APPLICATION APPLICANT: DAVID WEST, WAYNE WEST AND RONALD WILSON PART LOT 32. CONCESSION 2. FORMER TWP. OF DARLINGTON 1564 HIGHWAY 2. COURTICE FILE: ZBA 99-037 - - - Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PD-134-99 be received; 2. THAT the rezoning application submitted by David West, Wayne West and Ronald Wilson be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments; and, - - 3. THA T all interested parties listed in this report and any delegation be advised of Council's decision. - - 1. APPLICATION DETAILS 1.1 Applicant: David West, Wayne West and Ronald Wilson - 1.2 Rezoning: To rezone the subject lands from "Urban Residential (Rl) Zone" to permit a professional office. - - 1.3 Site Area: 0.27 hectares (0.67 acres) - - 6G8 - - REPORT NO.: PD-134-99 PAGE 2 ., - LOCATION The subject lands are located at 1564 Highway 2 in Courtice (see Attachment #1). The applicant's land holdings total 0.27 hectares (0.67 acres). The property is in Part of Lot 32, Concession 2, in the former Township of Darlington. -, -, 3, BACKGROUND On October 22, 1999, the applicants submitted a rezoning application to the Municipality of Clarington to legalize the existing professional office use on the property. 4. 4.1 - - SITE CHARACTERISTICS AND SURROUNDING USES The property contains a single detached dwelling unit that currently has been converted for use as an insurance sales office (see Attachment #2). The entire site slopes gently towards Black Creek. The rear of the property is partially wooded. - - - 4.2 Surrounding Uses: East North - West - South - - Urban Residential Black Creek Valleylands Urban Residential Urban Residential and Commercial Plaza - - 5. OFFICIAL PLAN POLICIES 5.1 Durham Regional Official Plan The lands are designated "Living Area" within the Durham Region Official Plan. Limited office uses are permitted within this designation, provided that they do not impact the function of planned Central Areas. The application would appear to conform to the policies. - - - 5.2 Clarington Official Plan Within Clarington Official Plan, the subject lands are designated "Urban Residential: Special Policy Area F - King Street Corridor". Permitted uses include limited office - - .. 609 - - REPORT NO.: PD-134-99 PAGE 3 - - - - - - development. Highway 2 is identified as a Type B arterial road. Entranceway spacing is a minimum of one access for every 80 metres of road. Determination of conformity will be subject to a detailed review of this proposal and other proposals in the vicinity. The property is adjacent to the Black Creek valleyland, which has been identified as a "Cold Water Stream" and "Hazard Land" on the Official Plan's Natural Features and Land Characteristics mapping. Section ..\..3.8 of the Official Plan requires that an ~nvironmental impact study he undertaken where development is located within 50 metres of a stream. Any impacts are likely minimal. As a result, the Municipality will initiate a very scoped review. 6. ZONING BY-LAW CONFORMITY The subject lands are currently zoned "Urban Residential (Rl) Zone", which does not permit office development beyond a home occupation on the property. As a result, a rezoning application was submitted for consideration. - - - 7. - - - - - - - - PUBLIC NOTICE AND SUBMISSION Public notice was given by mail to each landowner within 120 metres of the subject site and a public meeting notice sign was installed on the lands. As of the writing of this report, a number of telephone inquiries for general information have been received. One caller was concerned that permitting the proposal would erode the ability of the north side of Highway 2 to function as a residential neighbourhood. 8. 8.1 AGENCY COMMENTS The Clarington Fire Department has no objections to the proposal provided that the driveway is widened sufficiently to function as a fire route. 8.2 The Clarington Public Works Department has no objections, in principle, to the rezoning but, noted that more detailed comments would be provided at the site plan approval stage. 6 · '.J - - REPORT NO.: PD-134-99 PAGE 4 8.3 9. 9.1 9.2 - The Building Division have indicated that a change of use or buIlding permit will be required. - Comments remain outstanding from the following agencies. . Central Lake Ontario Conservation - . Durham Regional Planning Department Durham Regional Public Works Department Durham Regional Health Unit - - . . COMMENTS - A number of complaints have been received by our By-law Enforcement Division regarding properties located at 1556, 1560, 1564 and 1566 Highway 2. The front portion of these properties is zoned "Urban Residential Type One (Rl)" , which pennits a professional office as a home occupation provided that no more than 25% of the habitable floor area is used for the home occupation. Inspections have revealed that only 1566 Highway 2 meets the Zoning By-law requirements of a home occupation. As a result, properties at 1556, 1560 and 1564 Highway 2 are illegal uses. They must either cease or be rezoned. - - .. - There are a number of common issues between these properties including the EIS requirement, stormwater management, sewage disposal and access to Highway 2, which must be examined comprehensively. Cost savings could also be realized through sharing study costs for the EIS and stormwater management. Staff have met with the other two property owners and expect these applications to be submitted shortly. ... - - 10. CONCLUSIONS - The purpose of this report is to satisfy the requirements for the Public Meeting under the Planning Act. It is respectfully requested that this report be referred back to Staff for further processing and the preparation of a subsequent report. - - .. , 1 t' - - REPORT NO.: PD-134-99 PAGE 5 - - Respectfully submitted, - Reviewed by, Dav d rome, M.C.I.P., R.P.P. Director of Planning & Development /;- /) Ie ~~ ("', ,J (l.l~L/C "'--':'L{~ -~ Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer. - - RH*DC*df 22 November 1999 - Attachment # 1 - Key Map Attachment #2 - Site Plan - Interested parties to be notified of Council and Committee's decision: - - Mssrs. David West, Wayne West and Ronald Wilson 265 Kent Street West LINDSAY, Ontario K9V 223 - - - - - - - - 6:L ATTACHMENT .1 . SUBJECT SITE LOT 33 LOT 32 NASHR-GA9---~ I --' )~ I --.J ~, J -- - ----' - ---~; - -- ~/- 8\ ~I , ! B/!.:ACKCREEK '. u.l \ur' . ~ =0 ~--- \z-. - [TRA1q t:~ <( \~; , '--- I.' .., \ . ,-- ~ " ...... / "--. ! j 0' /~________- (( J I :,~~ ~ ~..:_:::::>..;--- ...--- __ -< _.----r-- . ---"-- I -__ --c ,~l . I / , i / ~ -, I- I \- I-=~ L- W -.J I COURTICE KEY MAP ZBA 99-037 613 - ... - - ... - - ... C\I Z o - en en w (J z o (J ... .. lIIiIi _. - I f- I~ 1- r- ~= 1- - - .. I ... ... ... - - LOT 32 - - ,., - - - .1",,1 "",.." " U4l/. "VF["S - . ~_~:}tJ " "6 ," - " - -.- ..-r .... l r,{, ,'<rl U b ", - " I ~ :'---, I . i l ! - \ S1QPf: I -; TUCC0 f.!'''JSE I~I. !Yi4) - - ,,~II<t~"" - :1 " y ..... ~-: {I.''.:: \ ~~'''-\SI.oot.U)\ ~n'7~.~ _>at' ~ PlAN 1(11-"'. Yl.l ~~4RT /~ ,,'65WJ - ,;/,""6 ~L -i,V !eN - ::51 - ;....~ - -:- -:I~I:C: - - ~~ - -;- ,_;,PI" - ,'N ~'6590 - J.'.5(} ~ ii~ , . , ~ ~ ,,' '.I ,,. ._-~ \ ,.."' '" ~ I -'rw.~/u~ " '" l~ ~J,..., - '1~" v~,E "'-lOntl ~_{I{lJ1 '!. ~ .''''t: ..,~-, - ,1~ ..-IV!.. ~C;~~ -- ,." ," ,-:..- '1" . '.~' THE KINC'.S HICHJ1IA Y No. 2 - - ZBA 99-037 - 614 ~ C\.I Z o - CJJ CJJ W (.) Z o (.) ATTACHMENT '2 I r - - - - - THE CORPOR-\TION OF THE \;IUNICIPALITY OF CLARINGTON REPORT \1eeting: General Purpose and AdministratIon Committee File tt- Date: \10nday, December 6. 1999 Res. :; Report;:;: PD-135-99 FILE #: .\99/048, A99/057 & A99/060 TO A99/064 By-law;::; Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF NOVEMBER 18, 1999 FILE NO'S.: A99/048. A99/057 & A99/060 TO A99/064 - Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. ') - ., ~. - - - .. - - - - - - THAT Report PD-135-99 be received; THA T Council concur with the decisions of the Committee of Adjustment made on ~ovember 18, 1999 for applications A99/048, A99/057 and A99/060 to A99/064; and THAT Staffbe authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for applications A99/048, A99/057 and A99/060 to A99/064, in the event of an appeal. 1. In accordance with Section 45 of the Planning Act R.S.O. 1990, all applications received by the Municipality for minor variance are scheduled to be heard within 30 days of being received by the Secretary Treasurer. The decisions of the Committee are detailed below. ') Applications A99/048 was previously TABLED at the October 23, 1999 meeting to allow the applicant time to satisfy the requirements of the Central Lake Ontario Conservation. CLOC staff sent notification that they are satisfied and thus the application was heard at the November 18, 1999 hearing. The application was approved as applied for. 3. Application A99/057 required a new decision to be made by Committee. Although notification of the decision and appeal procedures were carried out as per the Planning Act, an interested party did not receive notification due to a misreading of the address from the sign-in sheet the person filled out at the meeting. Committee re-confirmed their approval of the application. 6 ~ I - - - ...\.. - 5. - - - 6. - 7. - - - - - - - - - - - REPORT NO.: PD-135-99 PAGE 2 Application A99/060. A99/061 and A99/064 were approved as applied for. Application A99/062 received approval for reduction in the northerly side yard setback for the dwelling from 4.5 metres to 4.18 metres. The application for reduction of the side yard setback for the detached garage was denied as Committee found the variance was not necessary or required for reasonable use of the property. Application A99/063 was denied, as it was not in conformity with the Official Plan and Zoning By-law. The purpose of each minor variance application and the Committee's decisions are detailed in Attachment No.1. 8. Staff have reviewed the Committee's decisions and are satisfied that the applications which received approval are in conformity with the Official Plan policies, consistent with the intent of the Zoning By-law and those approved are minor in nature and desirable. 9. Council's concurrence with the Committee of Adjustment decisions is required in order to afford staffs official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. Reviewed by, o r~-:=-~~ Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer Da id . rome, M.C.I.P., R.P.P. Director of Planning & Development SL *DJC*cc 19 November 1999 Attach. C~6 .. -' THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON - COMMITTEE OF ADJUSTMENT PERIODIC REPORT ..' FILE NUMBER: A99/048 ******************** . APPLICANT: BROWN-READ, CHRISTINE AND READ, PAUL -, AGENT: - PROPERTY DESCRIPTION 49 WEST BEACH ROAD .. PART LOT: 10 CONCESSION: BF TOWNSHIP: DARLINGTON - PLAN NUMBER: -, ZONING: RS-1 & EP -. HEARING DATE: 18-Nov-99 APPEAL DATE: 8-Dec-99 DECISION: APPROVED - MINOR VARIANCE: TO REDUCE THE WESTERLY INTERIOR SIDE YARD SETBACK FROM THE REQUIRED 3 METRES (9.E4 FT) TO 1.2 METRES (3.94 FT) TO PERMIT THE CONSTRUCTION OF AN ADDITION TO AN EXISTING DWELLING .' .. - REASON FOR DECISION: THAT THE APPLICATION BE APPROVED AS IT IS IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED MINOR AND DESIRABLE. .. .. .. - 617 - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON COMMITTEE OF ADJUSTMENT - PERIODIC REPORT - FILE NUMBER: A99/057 ******************** - APPLICANT: MAJESTE, MICHAEL & DOROTHY AGENT: '- PROPERTY DESCRIPTION - 30 MCLELLAN DR. - PART LOT: 32 CONCESSION: 3 TOWNSHIP: DARLINGTON PLAN NUMBER: 10M-809 -79 - ZONING: R - HEARING DATE: 18-Nov-99 - APPEAL DATE: DECISION: APPROVED 8-Dec-99 - MINOR VARIANCE: TO RECOGNIZE AN EXISTING GAZEBO WITH AN EASTERLY SIDE YARD SETBACK OF 0.46 M (1.5 FT) & AN ACCESSORY BUILDING (SHED) WITH A 0.86 M (2.82 FT) WESTERLY SIDE YARD SETBACK, INSTEAD OF THE REQUIRED 1.2 M (3.94 FT) SETBACK. - - REASON FOR DECISION: THAT AS THE APPLICATION IS CONSIDERED TO BE IN CONFORMITY WITH THE - OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED MINOR AND DESIRABLE, THE APPLICATION BE APPROVED AS APPLIED FOR - - - 618 .. - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON .. COMMITTEE OF ADJUSTMENT PERIODIC REPORT .. FILE NUMBER: A99/060 ******************** ..' APPLICANT: FRIDEL LIMITED .' AGENT: -, PROPERTY DESCRIPTION 58 BARRON COURT - PART LOT: 35 CONCESSION: 2 TOWNSHIP: DARLINGTON - PLAN NUMBER: 40M- -, ZONING: Rl _i HEARING DATE: 18-Nov-99 APPEAL DATE: 8-Dec-99 DECISION: APPROVED - MINOR VARIANCE: TO PERMIT THE CONSTRUCTION OF A DWELLING WITH A REAR YARD SETBACK OF 6.95 M (22.8 FT), INSTEAD OF THE REQUIRED 7.5 M (24.6 FT) - -, -, REASON FOR DECISION: THAT THE APPLICATION BE APPROVED AS IT IS CONSIDERED IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED MINOR AND DESIRABLE. -, - .' .. 619 - - - ~HE CORPORATION OF THE MUNICIPALITY OF CLARINGTON COMMITTEE OF ADJUSTMENT - PERIODIC REPORT - FILE NUMBER: A99/061 ******************** - l\PPLICANT: PETERS, DAVID AGENT: - PROPERTY DESCRIPTION - 61 BUSHFORD STREET - PART LOT: 31 CONCESSION: 2 TOWNSHIP: DARLINGTON PLAN NUMBER: 40M-1744 -3L - ZONING: R1 - HEARING DATE: 18-Nov-99 - APPEAL DATE: DECISION: APPROVED 8-Dec-99 - MINOR VARIANCE: TO RECOGNIZE AN EXISTING DECK HAVING AN INTERIOR SIDE YARD SETBACK OF 0 M INSTEAD OF THE REQUIRED 1.2 METRES (3.93 FT.) - - - REASON FOR DECISION: THAT THE APPLICATION BE APPROVED AS IT IS CONSIDERED IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED MINOR AND DESIRABLE. - - - 620 - ..' THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON _i COMMITTEE OF ADJUSTMENT PERIODIC REPORT .. FILE NUMBER: A99/062 ******************** - APPLICANT: SCHMIDT, BARRY/EGERTON, LINDA -. AGENT: -, PROPERTY DESCRIPTION 23 DARLINGTON BLVD. - PART LOT: 34 CONCESSION: 2 TOWNSHIP: DARLINGTON ... PLAN NUMBER: .. ZONING: R1 & HR1 .. HEARING DATE: 18-Nov-99 APPEAL DATE: 8-Dec-99 DECISION: APPROVED -, MINOR VARIANCE: TO PERMIT THE CONSTRUCTION OF A DWELLING WITH A SIDE YARD SETBACK OF 4.18 M (13.71 FT), INSTEAD OF THE REQUIRED 4.5 M (14.76 FT) AND A GARAGE WITH A .61 M (2 FT) SIDE YARD, INSTEAD OF THE REQUIRED 1,2 M (3.93 FT) - - - REASON FOR DECISION: THAT THE REDUCTION OF SIDE YARD SETBACK FOR THE PROPOSED DWELLING BE APPROVED AS IT IS MINOR & DESIRABLE, & THE REDUCTION OF SIDE YARD SETBACK FOR THE PROPOSED GARAGE BE DENIED AS IT IS NOT NECESSARY OR REQUIRED FOR REASONABLE USE OF THE PROPERTY. - ... .. .. 621 - - - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON COMMITTEE OF ADJUSTMENT - PERIODIC REPORT - FILE NUMBER: A99j063 ******************** - APPLICANT: KNOX, MARJORIE AGENT: J-BEE MOTORS LTD., WAYNE BOLAHOOD - PROPERTY DESCRIPTION - 1648 TAUNTON ROAD - PART LOT: 31 CONCESSION: 5 TOWNSHIP: DARLINGTON PLAN NlJMBER: - ZONING: C3 - HEARING DATE: 18-Nov-99 - APPEAL DATE: DECISION: DENIED 8-Dec-99 - MINOR VARIANCE: TO PERMIT THE SALE OR RENT OF MOTOR VEHICLES ON THE SUBJECT PROPERTY, WHERE THE ZONING DOES NOT CURRENTLY PERMIT THIS USE, ACCESSORY USES, SUCH AS VEHICLE REPAIR, ARE REQUESTED. NO - - REASON FOR DECISION: THAT THE APPLICATION BE DENIED AS IT IS NOT IN CONFORMITY WITH THE - OFFICIAL PLAN AND ZONING BY-LAW. - - - 622 .. - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON .. COMMITTEE OF ADJUSTMENT PERIODIC REPORT ... FILE NUMBER: A99/064 ******************** .. APPLICANT: MIKO EQUIPMENT RENTALS LTD ... AGENT: - PROPERTY DESCRIPTION 1698 BASELINE ROAD W - PART LOT: 30 CONCESSION: 1 TOWNSHIP: DARLINGTON -, PLAN NUMBER: -, ZONING: M2 - HEARING DATE: 18-Nov-99 APPEAL DATE: 8-Dec-99 DECISION: APPROVED -, MINOR VARIANCE: TO PERMIT THE CONSTRUCTION OF AN ADDITION TO AN EXISTING INDUSTRIAL BUILDING WITH A 1.5 M (4.92 FT) INTERIOR SIDE YARD SETBACK, INSTEAD OF THE REQUIRED 5 M (16.4 FT) INTERIOR SIDE YARD - .. .. REASON FOR DECISION: THAT AS THE APPLICATION IS CONSIDERED TO BE IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED MINOR AND DESIRABLE, THE APPLICATION BE APPROVED AS APPLIED FOR. -, .. - .. 623 - - - - - - - - - - - - - - - - - - - ,)'J: PD-136-99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT .'vleeting: General Purpose and Administration Committee File tt Date: Monday, December 6. 1999 Res. # Report #: PD-136-99 FILE #: By-law # S ubj ect: CLARINGTON COMMERCIAL PROFILES Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-136-99 be received for information. 1. "Clarington Commercial Profiles" are a written and visual synopsis of commercial lands and/or buildings. The objective of the commercial profiles is to promote commercial development within the Municipality. The profiles were first compiled in December of 1995 and are updated on an annual basis. The number of profiles fluctuates, depending on the number of new commercial applications received within the planning department and whether the projects reach full occupancy. ") Each profile contains the project name, a location map, a site plan (if available), the owner, a contact name, address and phone number, Official Plan and Zoning information, a brief project description, planning status, a proposed occupancy date (if available), planning department file numbers and the name of the planner assigned to the application. A sample commercial profile is attached to this report (Attachment #1). 3. The updated Commercial Profiles will be available to Members of Council, the Board of Trade, the Durham Region Economic Development Department and anyone else on request at the Municipal Administrative Centre. In the future, it is planned to publish the pro tiles on the Municipality's website. 624 - REPORT NO.: PD-136-99 -, PAGE 2 -, .. .. Respectfully submitted. Reviewed by, ~(: "u -'. 'i' ) I /Mf}!;tL ;l;f c DaiV'id '. rome, M.C.I.P., R.P.P. Director of Planning & Development -, ( \ -1 ( ;,. I. ~- U'- " _ '- l_ L~ L- Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer. - .. EB*DC*df 25 November 1999 .. Attachment #1 - Sample Commercial Profile -, .. -, "i -, - - - - 6~C; .. - ATTACHMENT 111 'v1umclpality of Clanngton. Plannmg and Oevelooment Department November 1999 - Townline Centre COURTICE Halloway Holdings Limited Robert Hann / Debbie Clarke c/o Valiant Property tr) Management Z 177 Nonquon Road 0 r Oshawa, Ontario (f) L 1 G 3S2 (f) w u Phone: (905) 579-1626 Z 0 Fax: (905) 579-9472 u 1414 Highway #2, Courtice N Part Lot 35, Concession 2 Z 0 former Township of Darlington (f) (f) Sub-Central Area - Primary w U Commercial Area Z " .. ::~::.. 0 U . General Commercial Exception (C1-17) Total Permitted Commercial Floorspace: 87.000 SQ. ft. Restaurant 4,000 sq. ft. Retail 55,000 sq. ft. Food Store 28,000 sq. ft. Site Plan approved. Unoccupied units require building permits for interior works. .::.C.;.;.;,:,::....::;::::,::,. ~~:~l~~~~m:' ~~::~I~p~~~~~~~ B:~~~~~~n~~:~~~~~;~~i~~:sM~~:e~Ou~.wearhouse, Play it FILENUM.BERS DEV 92-003, OPA 92-001/N, NPA 92-001, DEV 96-054 Carlo Pellarin, Phone: (905) 623-3379, Ext. 220 Fax: (905) 623-0830 Planning Department, 40 Temperance Street, Bowmanville, Ontario, L 1 C 3A6 - 43 - 626 MUnicipality of Clanngton. Planning and Development DeDartment - November 1999 - - I11III HCMD AU.OWANQ' BCTIIaN CCNS. 1 . .J .. d :E Z r - z m.. , :0 P ;Z'1 - ~--- , ,0- I r (/ I - I I r- I r- .. 0 0 ~ I ~ 0) '-J , I .. I I I - I I .. -'~ LOT 7 I I I ~-~10M-822 - ,.-' ,'\ I ul 12 I - - :0 ~'" - o ZI l>~ r' :0 o l> o I 01 '. II LOT 36 01 "If- _ _ _ _ -- I ~ LOT 35 '-- .\. --- ....... -=-=-.-= .. LOT 29 -, -'- ~ .. -- -, NOTE: Site Plan may be subject to change. .. I11III 44 627 .. .. - riN PDI37-()q THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON - REPORT - \1eeting: General Purpose and Administration Committee File #: Date: \-1onday, December 6, 1999 Res. # - Report #: PD-137-99 File #: 1ST -89021 By-law # - Subject: SCUGOG DEVELOPMENTS INC. DRAFT APPROVED PLAN OF SUBDIVISION - SOUTHWEST CORNER OF SCUGOG ROAD & LONGWORTH DRIVE, BOWMANVILLE FILE: 18T-89021 - - Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: - 1. THAT Report PD-137-99 be received; - 2. THAT the Committee and Council provide direction to staff as per the options identified in Section 3; and - 3. THAT all interested parties listed in this Report and any delegation be advised of Council's decision. - 1. BACKGROUND: - 1.1 In May 1997 Scugog Developments Inc. purchased the 1.539 ha (3.8 acre) parcel ofland located on the south east comer of Scugog Road and Longworth Avenue. The parcel of land had previously received Draft Approval on October 10, 1990, for 45 townhouse units. (see attachment No.1). - - 1.2 The Owner retained G. M. Semas & Associates to commence the engineering drawings and work towards the completion of a subdivision agreement later that year. The Public Works Department review of the engineering drawings through the spring of 1998 - - - 628 ... REPORT NO.: PD-137-99 PAGE 2 2.1 - identified concerns regarding poor driveway access, and a lack of on-street parking. An "on-street parking plan" was requested demonstrating that adequate on-street parking is being provided. The letter turther suggested that revisions to draft approval could be required in order to achieve compliance. At the time the Municipality recommended draft approval of the subject lands. the Municipality did not require the submission of an on-street parking plan. - . ..' 1.3 In April, 1999, staff presented a report regarding on-street and off-street parking in residential areas. The report among other things identified nine (9) draft approved plans of subdivision with potential parking problems. Draft approved plan of subdivision 18T- 89021 together with a portion of the lands from draft approved 18T -87087 where identified as a problem area. The report further recommended that staff negotiate with the various landowners to modify the subdivision design to improve the parking problems. ... -, .' .' 1.4 Three of the nine subdivisions had the most severe problems as follows: · the subject draft plan of subdivision (18T -89021) and the related draft plan of subdivision to the north (18T -87087) would result in 84 street townhouses on the future Crago Court · the draft plan of subdivision 18T -91005 on the north-east quadrant of Nash Road and Trulls Road. The owner's representative Mr. William Manson and staff worked out revisions to the draft approved plan to revise the unit mix from 110 townhouse units to 53 townhouse units and 38 semi-detached/link units. Council approved the proposed revisions in July, 1999. . - .. - - ., DISCUSSION: The owner, his agent and staff from the Planning and Public Works Department met on several occasions to tind a resolution to the parking issues. The draft approved plan would allow for a total of seven (7) on-street parking spaces. The Municipality's guidelines require 15 on-street spaces (1 for every 3 townhouse units). In addition, the lands immediately to the north of the subject lands are Draft Approved for an additional - - - ... .. 629 - REPORT ~O.: PD-137-99 PAGE 3 . - - - ') ') - - - - - - - 2.3 - - - 2.4 - - - - 39 townhouse units. The two draft approved plans forming Crago Court have a total of 84 townhouse units and require 28 on-street parking spaces in accordance with the \1unicipality's guidelines. Only 9 on-street parking spaces are available. Staff consider that the current draft approved plans of subdivision will create a serious on-going problem for the Municipality. The solutions proposed to date are: · Public Works Department has agreed, to permit over-sized pavement at the comers so the driveways can be aligned without kinks or overlapping. The Municipality's design guidelines currently do not recommend the use of this technique. · The sidewalk will be located on the north side of the street thereby minimizing the number of driveways that could be impacted. · The Owner has offered to provide a shed with each unit in order to ensure the garage area is used for parking and not storage of household items. · The Owner would register a clause against title advising the garage is to be used for parking of motor vehicles and not storage. Notwithstanding the above, the above changes do not increase the on-street parking availability. Staff met with Halloway Holdings Ltd., the landowner for the north portion of Crago Court ( 18T -87087). They advised that they are not interested in developing these lands at this time and therefore do not wish to spend any time or money dealing with the issue. In addition, they advised that the portion of their subdivision where Crago Court is to develop is being used as part of a temporary storm water management feature for other lands in 18T -87087 which are developing along Longworth Ave. In dealing with both the on-street and off-street parking issue, it is believed that Crago Court should be considered in its entirety. When plans of subdivisions are being reviewed for draft approval, designs are reviewed irrespective of lot lines. The review of this issue should follow a similar approach. It is one street with 84 draft approved townhouses with only nine (9) on-street parking spaces. 630 .. REPORT NO.: PD-137-99 PAGE 4 .. .., J. AL TERNA TIVES - Staffs negotiations with the developer are at a stalemate. This report is providing a summary of the negotiations and request further direction from Council. Four possible options are provided for Council's consideration. .. .. Option No. 1 - No Change .. That staff be directed to proceed to prepare a subdivision agreemem wzth Scugog Developmems Inc. based upon the draft approval received on October 10. 1990. for the 45 townhouse units. - While the solutions to date provide for some relief to the off-street parking situation, the on-street parking problem would remain acute relative to the Municipality's current policy. Accordingly staff do not recommend this option. .., - Option No.2 - Not to Proceed to Subdivision Agreement That staff be directed not to proceed to the preparation and registration of the subdivision agreement until such time as nearing the final phase of plan of subdivision 18T-87087 is registered. .. - The applicant provides approximately one half of the requirements under the Municipality's policies. The proposal for the north portion of Crago Street within 18T- 87087 provides only 15% of the required on-street parking spaces. A solution to the on- street parking should consider both plans. Since the subject lands are dependent on the development of the Halloway Holdings Ltd. lands and they are not in a position to review this matter at this time, the issue could be deferred to a later point in time. This would be staffs preferred option. - ... .. - Option No.3 - Revision to 18T-89021 - That staff be directed to bring forward a proposal to revise the draft approved plan of subdivision to comply with the on-street parking requirements of I parking space for every 3 units for recommendation to the Region. .. .. 631 .. - REPORT ~O.: PD-137-99 PAGE 5 - - This option would consist primarily of a reduction in the number of dwelling units and other changes to the road design as identified above. This option only partially deals with the problem since the other portions of Crago Street where the problem is more acute. It doesn't allow for a wider array of design solutions since the lands to the north would be tixed. In addition, it has the inherit problems of a legal challenge as identified in Option 4. Accordingly staff do not recommend it. - - - Option No.4 - Withdraw Draft Approval .. That the Region of Durham he requested to withdraw draj! approval for draft plan of subdivision 18T-89021 and that portion of drajt plan of subdivision 18T-87087 which comprises of lots fronting onto Crago Court. - - This option would require both developers to submit revised applications to be evaluated. This could be done at such time as both developers are ready to proceed. In many ways this would be preferable since the design of the street could be reviewed with a fresh start. However, should Options 3 or 4 be chosen, the developer(s) would have the ability to appeal the plan of subdivision(s) to the Ontario Municipal Board. This would be expensive and should be avoided if at all possible. - - 4. CONCLUSION: - - Discussions with the developer have reached a stalemate. The deferral of the preparation of the subdivision agreement would allow for Halloway Holdings Ltd. to contribute to an overall solution. Accordingly staff would recommend Option 2 at this time. - Reviewed by, - . .'~' tr,--^- / (. --J J_~ '---; v\.., - Dald . rome, M.C.I.P., R.P.P. Director of Planning & Development Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer - CP*DJC*jip Attachment No. 1 Attachment No. 1 Key Map Crago Court lotting pattern - - [7') O. - REPORT NO.: PD-137-99 PAGE 6 - - interested parties to be notified of Councli and Committee's decision: Daryl Gowdy G .M. Semas & Associates Ltd. 110 Scotia Court, unit 41, Whitby LIN 8Y7 .. .. Ram Niscal Scugog Developments Inc. 23 Wingate Crescent Richmond Hill L4B 313 ... .. Halloway Holdings Ltd. 177 Nonquon Road, 20th Floor OSHA W A, Ontario LtG 3S2 - .. .. .. .. .. - - - .. .. iii ( 7 "Z ,', ...I . SUBJECT SITE LOT 13 1 l~ , 1--= en R W t-- ~~~.'J, S~WMU:L~ T L;~' ~lJ~TH ~S~.. ~ ,_ --<::~~;s<:~~~"i ~j,--j I_~~-~-.~ .-j -,31~~~-j~ ~~ _....D-.~/.':'_~~J_~ _W r--~ E~~- _ I' ~ ^ I ___~__ , ~..,. BOWMANVILLE KEY MAP 1 8T -89021 - - - - - ,-",,0'0 "'~Q '\9Q '\ 'J'~ \~~ !",,0- w..1 ! ' \\\ Z .~--~ . \ - --~'" \ \ \ '\ \, - - - -_._----->..--_._----~ \ .~ \ - - - -------..... -~- ~:.---\ 'j) - - - .. - - - ATTACHMENT NO.1 LOT 12 , ,~\~ , . . ".Q\i. \ ~/'\ '\ a \ Gv . ~/ \ '~---'--- <3 ' -- \\~ ~~ /\'~_. -~ L \ t~~; a::: .----./ , .. ,/ ~\G~\\~ I tr1! ( ---?'\.. ~~~~~. ~.~ i I-~..I.:. 7~. ~\ \~~;X.....a.~ ~,I.~t,/. _n........I.~,., w I !~\' \>r'/' ~- g j iI!:, , "~;'O~( ~I _ ~~~Y:; : ,%/~\ C" ~Y-\ ~~\)t-=-.~I,'- ~ N ~u. ~~-~; - Z ~ ~\P =--1 0 \,O~G S.I ~ W U Z o U 634 ATTACHMENT NO.2 - _/ - /' /~ J r "--- - - ~. \l-,,~~0~ - \ -- \--- r---- \ r==== I" I /---- }----- I - O'R--''(\ - G~ \,O~ -----3' ----- I --- --- '------ - - - -E---' - - -- ---- - ---- ---- - <-' o <-' :::> () en - .. Gj W 0:::: t- en , .' -, - - - - -- I _ I ! \ .. 18T -87087 18T -89021 .. 1M .. 635 - - - .. - - DN: PD-138-99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT \1eeting: General Purpose and Administration Committee File # Date: Monday, December 6, 1999 Res. # Report #: PD-138-99 File #: ZBA 99-038 By-law # Subject: REMOVAL OF PART LOT CONTROL -1317870 ONTARIO LIMITED PART LOT 35. CONCESSION 2. FORMER TOWNSHIP OF DARLINGTON. PLAN 40M-1982, BARRON COURT FILE: ZBA 99-038 - Recommendations: - 1. - 2. - 3. - 4. - .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PD-138-99 be received; THAT the request submitted by 1317870 Ontario Limited for the removal of Part Lot Control with respect to Lots 1 to 5 all inclusive, Lots 7 to 14 all inclusive, and Lots 16 and 17 in Plan 40M-1982 be APPROVED; THAT the attached Part Lot Control By-law be APPROVED and forwarded to the Regional Municipality of Durham pursuant to Section 50(7.1) of the Planning Act; and, THAT all interested parties listed in this report and any delegation be advised of Council's decision. 1. BACKGROUND - - - - - - 1.1 On October 28, 1999, staff received a request from 1317870 Ontario Limited for the removal of Part Lot Control in respect of Lots 1 to 5 all inclusive, Lots 7 to 14 all inclusive, and Lots 16 and 17 on registered plan of subdivision 40M-1982. The lands are located in Part Lot 35, Concession 2, in the former Township of Darlington. 1.2 The removal of Part Lot Control would facilitate the construction of 30 semi-detached dwelling units on the above-noted lots. The process will enable the lots to be divided and resurveyed after the dwelling foundations are in place. Since the lots are in a registered 630 - REPORT PD-138-99 PAGE 2 ., .... 2.1 2.2 .. plan of subdivision, there is an existing agreement in place to cover the Municipality's financial interest, including payment of parkland dedication and development charges. - COMMENTS .. It is recommended that a By-law be approved to except the subject lands from Part Lot Control. The attached By-law requires the approval of Council and the Regional Municipality of Durham. - - In accordance with Subsection 7.3 of Section 50 of the Planning Act, the By-law may provide a specified time frame during which the By-law shall be in force. As a result, it is not necessary for staff to prepare a second by-law to restore Part Lot Control to the subject lands. The Planning Act leaves it to the Municipality to detennine an appropriate time frame during which the By-law shall apply. After reviewing the application, staff have recommended that the By-law be in force for a five (5) year period following Council approval, ending on December 13, 2004. - - - - Respectfully submitted, Davi J Crome, M.C.I.P., R.P.P. Director of Planning Development RH*DJC Attachment #1 - Key Map Attachment #2 - By-law Reviewed by, - 'o~~_~~ Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officier - - .. Interested parties to be notified of Council and Committee's decision. .. 1317870 Ontario Limited 319 College Aveune P.O. Box 11 Oshawa, Ontario L1 H 7K8 .. .. Attention: Mr. Mark Foley .. t.. -" - l' .. I .. - ATTACHMENT .1 - - . SUBJECT SITE LOT 35 LOT 34 NASH ROAD - .----, I , I - I ~ a::: - 0 Z f--- - .~ i / - i In----;==J' ~~. - - ( ~~-~ --- W ~ .:::: -~:= I R ~ - r~\ >: , "' - ~ ~J l-~ ~_.- . I 1 -. t'o-t-l f-.. - . I . : ~_-~ ~I ~ HIGHWAt' I~F~ IL--..... .. / I I \ \ / I - ~: .l8f~-'.i i i Ii.. I L . , ~'C;1. ".,4- "'~ -, ~ ------... -~- ~--, 8 .- --~ --- '--, \ ' . : , : ' i I I --~--7~~_ \~ - - ----j - - - .._~----.__L__ -~.------- - .... - J ~;:.. '~ - 1-.. , .- , - COURTICE KEY MAP ZBA. 99-038 - - 638 N Z o - en en w u z o u I ATTACHMENT NO.2 - THE CORPORA nON OF THE NIUNICIP ALITY OF CLARlNGTON BY-LAW NUMBER 99-_ - - being a By-law to amend designate a certain portion of Registered Plan 40M-1982 as not being subject to Part Lot Control. - WHEREAS the CouncIl of the Corporation of the Municipality of Clarington deems it advisable to exempt from Part Lot Control, Lots 1 to 5 all inclusive, Lot 7 to 14 all inclusive. and Lot 16 and 17 in Plan 40M-1982 registered at the Land Titles Division of Durham. - - ~OW THEREFORE BE IT RESOL VED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: ... 1. THAT Subsection (5) of Section 50 of the Planning Act shall not apply to those lands described in Paragraph 2 within the By-law. ... 2. That this By-law shall come into effect upon being approved by the Regional Municipality of Durham and thereafter Subsection (5) of Section 50 shall cease to apply to the following lands: ... - a) Lots 1 to 5 all inclusive, Lots 7 to 14 all inclusive, and Lots 16 and 17 on Registered Plan 40M-1982, Municipality ofClarington. Regional Municipality of Durham. - - 3. Pursuant to Subsection 7 of Section 50 of the Planning Act, this By-law shall be in force for a period of five (5) years ending on December 13,2004. - BY-LAW read a first time this day of 1999. - BY - LA W read a second time this day of 1999. - BY -LA W read a third time and finally passed this day of 1999. - ... MAYOR ... 639 CLERK ... - - - - - :r: I-- - ::> 0 (J) - Q < - 0 0::: - - - - - - - - - - - -------- _._-------~- --. ..- . --~_.- !---- --- - I I I I I-- I '/ ~ ,/'n '/ '/ ., /~ ~ 1 .?' 1 /.. ,. '/~~~ ~r "< '// ./ .// :% '/ ~13 ./ 11' '/. K( I '/ ~/4;~ /. '///, ~ W/h ~ 15 "/// .... / / ~I' /(. / '// '// ~ ~1 d~~ I ~'7 '/ '/ '/ ~ ~ ~ ~ ~ 9 /. ~0~~ ,"' '/ ~ 'Y'~ '/ '/// '''''-7~ '", l~ ~J/~~ r~ ~1 ~ ~~~@'~ ) ) ~ '/. w BARRON COURT 1 ~ '/ :% z ~~'/8 'l/ - ,~'/ ). ~ -.J '~ ~ ~ ~ Z ~~ ~ ~ /~ 3: '/ /h ~/~ ~ IIro. 0 ~ ~1 'l i. 'l3' 4' ~/ ~~ ~~'~ ,;/ "'~~ I I-- ~ I: Y'"~ :I'" /h 'Cf) ~ ~ l' ~ ~ ~'/ '~ 1 ~ z 6 '//.t. ~~7' J ~ 1 /- ____~I ~ ( I(I~ . \ c GSL1ti"~- "~OIJf?, W ~ .... -- /' ...... .~~ ~ LOTS AFFECTED BY PART LOT CONTROL 40M-1982 , ZBA.99-038 640 t - - - Meeting: Date: - Report #: - Subject: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Monday, December 6. 1999 Res. # PD-139-99 File #: By-law # TRANSITION PERIOD FOR MAXIMUM GARAGE EXTENSION FILE NO.: DEV 98-054 - Recommendations: - It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. - 2. - 3. THAT Report PD-139-99 be received; THAT the amending by-law attached hereto, with a transition period ending June 30, 2000, be forwarded to Council for approval; and That any delegation be advised of Council's decision - - 1.1 1. BACKGROUND - - - - - ... - - In October 1999, Council adopted four (4) Zoning By-law Amendments. The amendments as approved included: i) ii) introducing minimum floor areas and widths for garages; requiring a minimum of two (2) outdoor parking spaces for single and semi- detached dwellings; pennitting reduced front yard setback to the dwelling for single and semi- detached dwellings; and requiring a maximum 3.0 m projection for any attached garage from a single or semi-detached dwelling and a maximum 2.0 m projection for any attached garage from a townhouse dwelling. iii) iv) Inadvertently, following the adoption of the four (4) By-laws, notice of their passage was not published in the paper in accordance with the Planning Act requirements. As a result the four By-laws were included on the November 22, 1999, Council agenda for reconsideration. 641 - REPORT PD-139 -99 PAGE 2 - 1.2 Mr. Kelvin Whalen, by correspondence dated letter on Nov 18, 1999, as well as addressing Council at their November 22 meeting requested Council to extend the transition period for the maximum 3.0 m projection requirement for any attached garage from a single or semi-detached dwelling. After hearing the delegation, Council adopted a resolution referring the delegation of Mr. Whalen of the Kaitlin Group Ltd. to the Planning Department for a report. - - - 1.3 Notwithstanding Council's direction pertaining to the delegation all four (4) By-laws related to the "parking in residential areas" report were passed by Council later in the meeting. Planning and Clerks Department in discussing the accidental passing of By-law 99-171, which included the 3.0 m maximum projection requirement for attached garages on single and semi-detached dwellings, detennined that this by-law would not included in the published newspaper notice of passing with the other By-laws. This would permit Council the opportunity to adopt a By-law with a longer transition period to satisfy the concerns of the delegation by Mr. Whalen, or to adopt a new By-law which comes into effect immediately following the expiry of the appeal period. - - - - - 2 2.1 DELEGATION The delegation of Mr. Whalen and his letter of November 18, 1999 requested the implementation of the maximum 3.0 m projection be delayed one (1) year to January 1, 2001. Mr. Whalen's letter and attached documentation noted that two builders have made a number of sales in Phase II of Clarington Comers, some of the models sold do not comply with the new zoning requirement. Furthennore due to zone II water supply system difficulties, they can not register phase II until the spring of2000. .. - - - 2.2 - The Kaitlin Group The Kaitlin Group has suggested they have 12 different models being marketed and sold in Phase II. Of the 12 models five would not comply with the 3.0m maximum projection requirement. - - .. - 642 - REPORT PD-139 -99 PAGE 3 - The following is summary of the sales made by Kaitlin: - Lot Date of Sale Compliance to By-law , , 43 Pending . No 45 I May 24/99 No i 46 I October 26/99 No 48 September 19/99 Yes 58 September 18/99 Yes 59 October 18/99 Yes 62 Pending I No 67 Pending Yes 72 August 14/99 Yes 86 October 10/99 ! Yes 89R Pending ! No 96R Pending No 100L Pending No 107L Pending No 113 October 17/99 Yes 114L October 6/99 Yes - - - - - - Only one of the sales, for a model that does not comply, was made prior to the zoning by- law amendment being adopted. - 2.3 Delta Rae Delta Rae has eleven different models they are offering in Phase II. Of the eleven models only three models would comply with the maximum 3.0 m projection requirement. Delta Rae has sold 18 lots of the 34 they purchased from The Kaitlin Group in phase II. Only five of the lots sold would comply with the maximum 3.0 m projection requirement. - - - The following is the sales information provided for Delta Rae: - Lot Date of Sale Compliance to By-law 3 Date not provided No 9 Date not provided Yes 10 October 19, 1999 Yes 11 September 22, 1999 No 12 August 24, 1999 No 13 October 25, 1999 Yes 14 September 22, 1999 No 15 October 17, 1999 No 16 September 19, 1999 No - - - - - 6 II ~ It.... - REPORT PD-139 -99 PAGE 4 - II 17 i September 21. 1999 ! No ! 18 October 23, 1999 No I ! 20 : Date not provided i No i 23 I Date not provided I No I 25 Date not provided No ~ I 26 October 20, 1999 Yes ~ 28 October 24, 1999 Yes 70 Date not provided No I - - - All the Delta Rae sales were completed after the Public Meeting date. 3.1 3. COMMENTS - 3.2 The intention of the Municipality to adopt a 3.0 m maximum projection requirement for attached garages on single and semi-detached dwellings was well established within the public notice which was advertised June 11, 1999. In addition opportunity for discussion was provided to the development industry throughout the process. Mr. Whalen spoke to staff on various issues relating to the By-laws as both UDI's representative, and the Kaitlin Group. - - - - The January I, 2000, date was included in the By-law presented to Council for adoption, at the suggestion of Mr. Whalen. The purpose was to provide a transition period from the time of thePublic Notice so that the building industry to adjust their models to comply with the Municipality's proposed By-law if they knew they could not register by that date. No one spoke in opposition to the By-laws when originally adopted by Council in October. - - - The letter submitted by Mr. Whalen's suggests the models currently being sold are the same as those in Phase 1. hence no attempt has being made to modify models being offered, even though most of the sales completed have been in September and October. However, should Council not extend the transition period, the individuals most affected are the purchasers of each home. - - - .. .. - ~ '-~ 4 - REPORT PO-139 -99 PAGE 5 - -. -. J.-' - - - - 3.4 - - - 4 4.1 - .\1r Whalen's letter advises that he expects the Region to approve budgeting for the watermain extension and tender the project shortly thereafter. Once the project has been tendered the Region would be willing to enter into a subdivision agreement although they will not allow occupancy to take place until the watermain work is complete. Based on this a six month extension appears to be a reasonable time frame to allow the plan to be registered. The delegation had requested a one (1) year extension. The transition provision would be applicable to the entire Municipality. Although Mr. Whalen's request was based on the special circumstances in Bowmanville, it is only equitable that any transition apply to the entire Municipality. The net effect is that most of the buildings constructed in the year 2000 building season would not be affected by the by-law provisions. RECOMMENDATION The By-law contained in Attachment No.1 allows for plans of subdivision registered up to June 30, 2000 to proceed under the existing zoning requirements. - Respectfully submitted, Reviewed by, - ____L (I. / - ~ - , , / '- ./ ~. ,-.J tr cUL/I2- - ~ . ~L Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer - Da d me, M.C.I.P., R.P.P. Director of Planning & Development - CP*DJC*cc - November 29, 1999 Attach. - - - - 6 "r Lt.... - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NlJMBER 99- - being a By-law to amend By-law 84-63. the Comprehensive Zoning By-law for the CorporatIon otthe former Town of Newcastle. j. .. WHEREAS the Council of the Corporation of the Municipality ofClarington deems it advisable to mlend By-law 84-63. as amended, of the CorporatIon of the former Town of Newcastle in light of the recommendations contained within Staff Report PD-36-99 dealing with parking in residential areas in the Municipality. .. - "iOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: - 1. Section 12.2(d)(i) is hereby amended by deleting the reference to "6.0 metres" and replacing it with: "6.0 metres to pnvate garage or carport and 4.5 metre to dwelling". - ., Section 12.2(i) is amended by adding a new subsection (ii) as follows: - "ii) Private garages or carports may extend a maximum of 3.0 metres in front of the dwelling unit. This provision shall apply to all lots registered after June 30, 2000." - 3. Section 13.2 (c)(i) is hereby amended by deleting the reference to "6.0 metres" and replacing it with "6.0 metres to pnvate garage or carport and 4.5 metre to dwelling". - 4. Section 13.2 is hereby amended by adding a new subsection 13.2 (h) as follows: "h. Special Yard Regulations Private garages or carports may extend a maximum of 3.0 metres in front of the dwelling unit. This provision shall apply to all lots registered after June 30, 2000." - 5. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. - BY - LA W read a first time this ... day of 1999. BY -LAW read a second time this day of 1999. - BY-LAW read a third time and fmally passed this day of 1999. - - MAYOR .. CLERK - - 646 .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON .. REPORT ... K .. Meeting: General Purpose and Administration Committee File # Date: Monday, December 6, 1999 Res. # .. Report #: CD-45-99 ANIMAL SERVICES MONTHLY REPORT FOR MONTH OF OCTOBER, 1999 By-law # Subject: .. .. .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CD-45-99 be received for information; and 2. THA T a copy of Report CD-45-99 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. - ... 1. BACKGROUND 1.1 Fo~ the information of Council, the table attached to this Report summarizes the activities and revenues pertaining to Animal Services for the month of October,1999. .. .. Respectfully sutitted, - I ""'-- " Reviewed by, ... ~rti--(S~~ Franklin Wu, M.C.I.P., R.P.P., Chief Administrative Officer ... -- MPKS*PLB*dm .. .. Animal Alliance of Canada 221 Broadview Avenue Suite 101 Toronto, Ontario M4M 2G3 Animal Advisory Committee .. .. ... 7 J 1 CLERK'S DEPARTMENT ANIMAL SERVICES DIVISION J ATTACHMENT NO.1 TO REPORT NO. CD- 45-99 j J J j J J j j J J J J .J J J J j J A. ACTIVITIES I THIS MONTH YR. TO DATE '99 YR. TO DATE '98 PICKED UP - WILDLIFE 11 99 93 DOGS CATS DOGS CATS DOGS CATS PICKED UP 14 14 176 122 172 107 BROUGHT IN 21 33 146 165 83 218 RETRIEVED BY OWNERS 17 0 131 12 123 16 SOLD TO RESIDENTS 18 39 174 187 117 218 SOLD TO RESEARCH 0 0 0 0 0 0 EUTHANISED 0 3 5 29 4 22 DEAD ON ARRIVAL 0 5 12 59 11 69 QUARANTINE 1 0 7 6 1 11 WRITTEN WARNINGS 11 125 162 P.O.A. TICKETS 0 87 40 CONVICTIONS 0 38 20 CALL-OUTS AFTER HOURS 4 61 47 OVER TIME HOURS 12 177 141 B. REVENUES DOGS & CATS RELEASED 36.38 179.76 462.24 318.86 691.22 205.44 LICENSES 761900 0 31260.85 0 37735.80 0 SOLD TO RESEARCH 0 0 0 0 0 0 SOLD TO RESIDENTS 971.25 1400.10 8352.75 5420.50 4661.95 3712.48 DOGS REDEEMED 424.00 0 4434.25 0 4024.25 10.00 SUB TOTAL 9050.63 1579.86 I 44510.09 I 5739.36 I 47113.22 I 3927.92 .. I I ANIMAL SERVICES MONTHLY REPORT OCTOBER 1999 TRAP REVENUE 37.38 306.72 248.35 TOTAL REVENUE 10667.87 50556.17 I 51289.49 -.--. I .. ,rlANISED 3 CATS -1 INJURED 1 SICK 1 FERAL 7n) , :.- - THE CORPORATION OF THE MUNICIPALITY OF CLARINCTON .. REPORT ... Meeting: General Purpose and Administration Committee File # .. Date: December 6, 1999 Res. # ... Report #: CD-48-99 By-law # Subject: Purchase of Equipment for By-law Enforcement Division ... ... It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: .. 1. THAT Report CD-48-99 be received; 2. THAT approval be granted to draw approximately $4,500 from the Parking Reserve Fund Account #1110-162-X for the purchase of necessary computer equipment and miscellaneous furniture; and - ... 3. THAT approval be granted to draw approximately $2,000 from Working Fund/Rate Stabilization Reserve Account # 2900-1-X to cover the cost of construction of appropriate office space for the third By-law Enforcement Officer. ... - BACKGROUND: At the October 12th meeting, Council approved the hiring of a third By-law Enforcement Officer for the By-law Enforcement Division. The acquisition of this individual will require some reallocation of space in the Clerk's Department and the purchase of some new equipment. The Property Manager has been contacted with regard to the conversion of one current workstation into an office for the new officer. The anticipated cost for this work is $2,000. The cost would be paid out of the Working Fund/Rate Stabilization Reserve Account # 2900-1-X. The Parking Enforcement Officers will be relocated to another workspace and will require a computer and filing cabinets. This is estimated to cost approximately $4,500. This amount would be drawn from the Parking Reserve Fund. ... ... ... ... ... - - iu? Report CD-48-99 - 2 - December 6, 1999 RECOMMENDA TIONS It is respectfully recommended that approval be granted to draw the required funds for the purchase of necessary computer equipment and miscellaneous furniture from the Parking Reserve Fund Account # 111 0-162-X and that the funds necessary to cover the cost of construction of appropriate office space for the third By-law Enforcement Officer be drawn from Working Fund/Rate Stabilization Reserve Account #2900-1-X. I Respectfully submitted: ,- Reviewed by: -' !i'/ - (" ;' .' . f -, CJ 1 . r lU~\:: ~/~ 'Y,--,",,- - Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer PLB*LC 704 J J J J j J j J .~. . j J j j j J j .J J J l L L L L L L L l L L L L L L l L L L ON: TR.7Q..99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: December 6, 1999 Res.# Report #: TR-70-99 FILE #: DEV By-law # . Subject: CASH ACTIVITY REPORT - SEPTEMBER 1999 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR- 70-99 be received; 2. THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.a. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended September 30, 1999, is as shown on the attached schedule; and ilO: 3 . THAT Part /I A" of the expenditures for the month of September 1999, be confirmed. BACKGROUND The attached schedules indicate the Corporation of the Municipality of ClaringtOn's cash transactions, the cash investment position, development charges information and statistical information for the month ended September 30, 1999 and the comparative information for the month ended September 30, 1998. The status of taxes receivable information has been included. The impact of Bill 79 - Capping of Commercial, Industrial, and Multi-residential Properties for 1998 has now been reflected. As of September 30, 1999, the impact for 1999 had not yet been ____ ~ aSI \ YR- 70-99 PAGE 2 J J J J J J J J J J J J J J J J J J J determined. This will be reflected in the report for November 1 999. The 1 999 tax bills were issued in the capped classes on November 5, 1999 with due dates of November 26 and December 1 7, 1 999. Respectfully submitted, Reviewed by, ne Marano, H.RSc., A.M.C.T., Treasurer " C\f/0JJ2~ Franklin Wu, Chief Administrative Officer. MM*LG*pp Attachments 8GL L L L I I I I L L L L L l L L L II L L L L L L CORPORATION OF THE MUNICIPALITY OF CLARINGTON Analysis of Revenue and Expenditures for the Month of September 1999 REVENUE RECEIVED FOR GENERAL OPERATING AND RESERVE FUND PURPOSES: TAX PAYMENTS RECEIVED NOTE B PA YMENTS-IN-L1EU: GOV'T OF CANADA PIL MUNICIPAL TAX ASSISTANCE PIL ONTARIO HYDRO PIL CHEC HYDRO PIL MEMORIAL HOSPITAL PIL BELL TELEPHONE PIL LCBO PIL REGION PIL SALE OF LAND ONTARIO HYDRO PROCEEDS OPTIMIST CLUB--WA VERL Y ROAD PARK REGION--1998 CAPPING AD]. REIMBURSEMENT SUBSIDIES: HAND I- TRANSIT DEVELOPMENT CHARGES-TOWN GENERAL INTEREST DEVELOPMENT CHARGES-REGION/PUC USE OF FUNDS: PA YROLL REGION LEVY SCHOOL BOARD LEVIES NOTE B GENERAL-INCLUDING CAPITAL EXP. ** NET CASH PROVIDED (USED) FINANCIAL POSITION: GENERAL FUND RESERVE FUND MUNICIPAL POOLED INVESTMENTS INVESTMENTS (GENERAL + RESERVE FUND) TOTALS SEPTEMBER 1999 . a;9S7~64t . -,. -"'. 1$;000' t,016J~1I 20~m)~= 8~;li31.~: 149;305- ..... 13718,9: .." . - - -.. .. . , ' . . - . , . , . .' -.... '.' - . . ............... . ......... . . .,..... .",. ....... .....H.3J5:i~SH ., - -.... .. .....,. -.. -.... . -"".' -,..... .,." -. ...... .... . ........... . -. ,. ....... ".,., -.... -. ............ . ."..".... -... . ',"" -.,...... ". . ... -... .. . .......... .,.. -.,.. '.'.... '.. ,.".. . .. -, -........ . -"""..,... . ",.,... """'.. . ... -., '..... .... ., -.,. .. """".. . . 1,2d,61Cf o 5;nlJAl~f 2;26281( 8.625275 2;710460 . '. '. .... BANK BALANCE AUG. 30/98 1,889,278 775,312 23,787 38.562.835 41.251212 SEPTEMBER 1998 803,185 .. 214,832 614,068 454,579 357901 2.444 565 761,448 o 953,849 2.466 803 4.182 100 ( 1.737.535) PART "A" NET CASH ....BANK BANK PROVIDED · BALANCE BALANCE 1 (USED) SEPT; 30;99 SEPT,30/98 3,292,393 5~181;671 1,206,287 Vlt1.t;600 29,73053;51:7 (1.817.950) .l6=;744885 5,701,376 1,175,772 37,017 35 680.468 2. 71 0.46043~9616:73 42 594.633 NOTE A: Difference in comparison between years due to timing difference In receipt of funds. NOTE B: In 1998, Final due dates were in October and November and the related School Levies were paid at a later date. 803 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "B" Continuity of Taxes Receivable for the month of September 1999 AUGUST SEPTEMBER SEPTEMBER 1999 INTEREST TAXES PAYMENTS 1999 1998 RECEIVABLE ADDED BILLED BALANCE IADJUST. ... CURRENT YEAR TAXES (957,286) 13.409,115 12.451,829 (10,873.409) 1 ,578,420 339,564 PENALTY AND INTEREST 97,343 39,880 137,222 18,149 155,371 70,819 1998 YEAR TAXES 2,457,513 (1,016,511 ) 1.441,002 1,739,248 3,180,250 1,644,738 PENALTY AND INTEREST 250.410 30,063 280.473 (15,723) 264,750 147,529 f 1997 YEAR TAXES 786.463 786.463 (21,985) 764,478 656,090 PENALTY AND INTEREST 151,584 10,535 162,119 3,921 166.039 86,294 PRIOR TAXES 854,857 854,857 (13.295) 841,561 658,344 PENALTY AND INTEREST 457,813 10,913 468,726 7.222 475,948 327,619 TOTAL 4.098,696 91,390 12.392,604 16,582.691 (9,155.873) 7,426,817 3,930,997 TOTAL TAXES LEVIED (INCLUDING REGION AND SCHOOL BOARDS) n1a nla PERCENT OF CURRENT TAXES OUTSTANDING n1a n1a ... Includes refunds, write-offs, 496's, etc. NOTE 1: Tax payments do not tie into Part A due to timing differences since Part A is on a cash basis (ie. difference due to outstanding deposits) NOTE 2: 1999 Final RESIDENTIAL Tax Installment Due September 1999. 1999 Non-Residential Tax Billing delayed due to Bill 79 capping. NOTE 3: For information purposes only. True comparison to prior year not applicable due to changes in tax policy resulting from reassessment and Bill 79. J J J J J J J J J J J J J J J J J J I 804 L L l L L L l l L L L L L L L L L L L THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "C" STATISTICAL INFORMATION FOR THE MONTH OF SEPTEMBER 1999 SEPTEMBER YEAR TO DATE Tax Certificates 0 1,256 Number of Properties eligible for Tax Registration (see Note 1) ** see Note 1 Accounts Payable Cheques Issued #31584 to #32146 563 4,680 Number of Births Registered 19 295 Number of Deaths Registered 0 282 Note 1: Number of properties eligible for tax registration not currently available due to impact of Bill 79. 805 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING AS AT SEPTEMBER 30, 1 999 PART "0" J J J J J J J J J J J J J J J J J ~ I I I FINANCIAL INVESTMENT INTEREST # OF DAYS MA TURITY MATURITY COST RATE O/S VALUE DATE INSTITUTION GENERAL FUND BNS 6,000,000.00 4.55% 10 6,007,479.45 OCT. 8/99 TOTAL GENERAL FUND 6,000,000.00, RESERVE FUND RBC 34,731.25 7.20% 1,740 48,337.00 Aug 8/00 RBC 1,001,705.00 6.80% 1828 1,392,611.00 Mar 15/01 RBC 330,800.00 4.75% 730 487,930.00 Jun 21/04 RBC 999,999.48 7.70% 1718 1,417,032.00 Feb 6/00 RBC * 295,000.00 8.50% 3285 295,000.00 May 26/04 WOOD GUNDY 435,075.29 5.20% 777 484,272.00 Aug 18/00 RBC 774,999.81 5.25% 1249 922,509.00 Dee 1 5/02 RBC 287,862.48 5.40% 1319 347,702.00 Feb 23/03 RBC 771,999.33 5.40% 1596 970,580.00 Nov 27/03 RBC 2,063,810.92 7.95% 1688 2,937,391.00 Jan 1 3/00 RBC * 514,000.00 7.75% 1825 514,000.00 June 8/00 RBC 1,109,499.87 4.75% 817 1,230,317.00 Mar 1/00 RBC 999,999.65 8.20% 1825 1,482,799.00 Aug 8/00 RBC 620,220.69 5.15% 1007 711,752.00 Apr 5/01 RBC * 475,000.00 8.58% 2761 475,000.00 Mar 17/03 RBC * 500,000.00 6.25% 2557 500,000.00 Jun 21/06 RBC 138,709.23 6.25% 1,637 182,057.00 Aug 1/00 RBC 99,999.64 7.10% 1,906 143,061.00 May 14/01 WOOD GUNDY" 250,000.00 5.00% 2556 250,000.00 June 21/05 RBC 40,397.70 7.20% 1578 54,562.00 Aug 8/00 RBC 299,628.50 5.30% 1396 365,000.00 Sept 1/00 806 L I, THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON IItNVESTMENTS OUTSTANDING l AS AT SEPTEMBER 31 0, FIIN99A9NCIAL 1 INVESTMENT INTEREST # OF DAYS V. INSTITUTION COST RATE O/S ESERVE FUND RBC ~., RBC RBC RBC ~ RBC * RBC RBC * RBC RBC WOOD GUNDY WOOD GUNDY WOOD GUNDY RBC l RBC 1 RBC , RBC RBC RBC RBC ~ :gg~ g~~~~ , :i~ ~ ~~~g Kong LTOT AL RESERVE FUND II l TOTAL INVESTMENTS 180,862.43 933,400.00 58,479.40 25,125.57 250,000.00 427,625.00 250,000.00 1,109,500.90 20,558.85 402,102.80 171,793.70 528,412.46 324,159.58 898,314.97 2,160,071.68 1,233,830.84 649,589.48 857,943.90 855,000.00 500,000.00 1,706,284.10 1,683,101.00 548,000.00 534,978.37 2,273,617.88 118,693.50 30~74'he8S.25 , , . -.. .. -.,. .... - - -...... -... ". -.....,,'. -... . .' . . . , . . , . , . .. -..,...... ..... ...... ..., - .,...... .......,. . .... .,...,...,.. ....... ......,. 36~744J~8~.2S 5.63% 5.20% 5.95% 5.95% 4.75% 5.50% 5.25% 5.05% 5.20% 4.82% 4.82% 5.34% 5.08% 5.00% 5.70% 5.95% 5.95% 4.97% 5.35% 5.22% 5.05% 5.30% 5.40% 5.20% 5.02% 5.10% * Bond investment. Interest paid on a semi-annual/annual basis L L L L 807 1549 1827 2032 2025 1839 1628 180 1213 1310 608 608 788 592 919 970 1002 1185 360 1832 731 380 1096 1507 1729 91 1976 MATURITY VALUE 228,160.00 1,202,670.00 80,639.00 34,613.00 250,000.00 542,878.00 250,000.00 1,307,911.00 24,645.00 434,678.00 185,691.00 590,807.00 350,974.00 1,037,435.00 2,503,270.00 1,445,952.00 783,582.00 900,000.00 1,065,102.90 526,500.00 1,795,994.00 1,683,101.00 548,000.00 679,942.00 2,302,073.61 155,297.00 PART "0" MATURITY DATE Feb 1/01 Nay 12/02 Dee 1 5/02 Dee 15/02 June 21/03 Dee 1/01 Jun 21/04 Apr 1 /01 Jan 9/02 Dee 1 /99 Dee 1 /99 Aug 8/00 Jan 31/00 Mar. 8/01 May 1/01 Jun 2/01 Dee 2/01 Nay 12/99 Mar 1/04 Apr 16/00 Mar 15/00 Mar 3/02 Apr 7/03 Dee 1/03 Nay 8/99 OCT 1 5/04 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "E" J J 1 J J J J J J J J J J J J J J ~ I September, 1999 Oevelooment Cha as Total Town Realon C.H.E.C. Green Martin Holding 105,302.57 42.162.57 63,140.00 40M-1904 L.17,C.1, Bowmanville BIP#99.0059-62, 64,174,175,204,205 David Hannah 13,068.00 5.131.00 7,308.00 629.00 L.28, C.2, Newcastle B/P#99.0542 1249981 Ontario Ltd., 71,834.00 71,834.00 40M1945 BIP#99.0589-602 0".' . Kalie Investments Ltd. 25,865.00 25,655.00 40M1826 L.19, C.8, Darlington C.Barr 6,n4.00 5,131.00 1,643.00 L.24, C.1, Clarke B/P#99.0551 Prestonvale Heights Ltd., 8,545.00 0.00 8.545.00 40M1929 L.34, C.2, Darlington BIP#99.0566 Veltri Group 1,603.00 0.00 1,603.00 40M1970 L.10, C.2. Bowmanville B/P#99.0578, 665-670 Ridge Pine Park 2,460.00 2,460.00 BIP#99.0745.748 W.E. Roth 30,027.00 28,677.00 1,350.00 40M1928 L.34. C.2, Darlington BIP#99.0659-664 Ruth Wright 7,004.00 5,131.00 1,873.00 L.1, C.5, Clarke B/P#99.0522 John Campa 1,873.00 0.00 1,873.00 40M1826 Pat Jeffreys 7,004.00 5,131.00 1,873.00 L.24, C.6, Darlington BIP#99.0681 808 L L CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "E" L September, 1999 l Development Chal .- Total Town Realon C.H.E.C. AndelwOOd Homes 5,384.00 5,131.00 253.00 40M1847 L.34, C.2, Darlington B/P#99.0584 Eiram Devel. Corp., 34,180.00 0.00 34,180.00 40M1776 L.10, C.3. Bowmanville B/P#99.0526-529 A.R. Hewitt Ltd., 1,873.00 0.00 1,873.00 L.34, C.4, Clarke BIP#99.0641 Gunther Hammer 1,873.00 0.00 1,873.00 40M1897 L.25, C.6, B/P#99.0539 David B Thomas 1,873.00 0.00 1 ,873.00 40M1978 L.8, C.6, Darlington BIP#99.0721 MargaretlBob Weir 7;004':00" 5,131.00 1 ,873.00 40M1978 L.8, C.6, Darlington BIP#99.0672 AndelwOOd Homes 5,384.00 5,131.00 253.00 40M1847 B/P#99.0606 Clarnew Developments 5,174.00 0.00 5.174.00 TOTALS 343,894.57 208,705.57 138,580.00 829.00 l L l L L L L L L L L L L L L 809 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "E" J J J J J J J J J J J J J J J J J ~ J September, 1999 CONTRIBUTIONS - CASH-IN-LIEU OF PARKLAND Terry Klawitter Lt.15, BFC, Darlington, LD200/98 171.00 Janssen LD244/98 1,230.00 Total Cash-In-Lleu of Parkland 1,401.00 CONTRIBUTIONS - ENGINEERING AND INSPECTION FEES Martin Road Holdings Ltd., Aspen Springs subdivision Phase 6 Stage 2 2,437.93 1138337 Ontario Ltd., Port of Newcastle subdivision, Phase 1 82620.33 Total Engineering and Inspection Fees Contributions 85,058.26 CONTRIBUTIONS - ROADS Total Roads ContributIons 0.00 810 L L L L l L l l L l l L L L L L L L L THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee Date: December 6, 1999 File#: Report #: Res.#: TR-72-99 File #: Subject: By-Law #: 1998 AUDIT REPORT AND MANAGEMENT LETTER Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-72-99 be received; and 2. THAT the recommendations and actions identified in the body of Report TR-72-99 be endorsed. Backaround and Comment: The 1998 Audit Report and Management letter received from Deloitte and Touche, contains some recommendations to improve upon certain internal control areas within the Municipality. A copy of the Audit Management letter is attached as Schedule "A". The Audit Management letter states the following: "We have noted continuing improvement in the records and accounts of the Municipality and are pleased to see many of the comments in our prior year's management letter have been acted upon. We feel the attached suggestions will further enhance the accounting procedures, internal controls and operations of the Corporation. However, they should be considered in context with the Municipality's overall system of internal controls and accounting procedures which we consider, based on our review, to be good." 1.0 PSAB Requirements 1.1 At the present time, the Public Sector Accounting and Auditing Board (PSAB) recommendations have not yet been proclaimed and the Province has not yet released any revisions to the required format for the 1999 financial year end. It is 811 TR-72-99 1998 AUDIT REPORT AND MANAGEMENT LETTER Page -2- J J J J J J J J J J J J J J J J J ~ I possible that for the fiscal year ending December 31,2000, PSAB accounting standards will be in place. Treasury staff have been monitoring the situation and will undertake a detailed review of the applicable PSAB handbook sections and revise the municipal financial statement format at the appropriate time. 2.0 Deregulation in the Utilities Industry 2.1 Municipal staff, including the Chief Administrative Officer, Treasurer and Socilitor, have been working closely with the consultants for Veridian and a By-Law is forthcoming for Council approval. 3.0 Access to Computer Room 3.1 There are a total of four printers in the computer room, which are used for printing journals in the financial system, producing Accounts Payable cheques, printing tax bills, etc, The room is essentially used as a combination computer/printer room. Due to the size of the printers, as well as noise level, temperature control requirements, fumes, and space restriction in the Municipal Administrative Centre, it is currently not possible to relocate the printers to any area where they would be accessible to staff. 3.2 With the approval of the joint use facility to be constructed adjacent to the Municipal Administrative Centre, this issue will be referred to the Property Manager for consideration in any overall space reallocations. 4.0 Year 2000 Planning 4.1 As Council is aware, the Fire Chief was appointed as Y2K Co-Ordinator and has been addressing corporate Y2K issues. The Y2K Co-Ordinator has reported to Council on a regular basis to update on the activities of the committee and the organization. A single written high level plan would not provide any added benefit to the Municipality's Y2K efforts. Significant effort has been devoted to emergency plans, in order to respond to public safety concerns. 5.0 Internet Use 5.1 It is an established practice with all software and hardware installations to perform proper testing and verification of security measures. This practice will be followed when a firewall is installed. 5.2 At the time of the 1998 year end audit, an internet use policy was still in draft form. It has now been finalized and approved by the Chief Administrator's Office. .... . "" u , L. l 'l l L L l L L L L l l l L l L L L L TR-72-99 1998 AUDIT REPORT AND MANAGEMENT LETTER Page -3- 6.0 Capital Fund Accounting Procedures 6.1 As indicated in the 1998 and 1999 approved Capital Budgets. the Municipality is setting aside funds to replace the financial software over a three year period. At this time it is more cost effective to establish new capital fund accounting procedures in conjunction with the capabilities of any proposed new financial software. Currently, unexpended capital financing is recorded through commitments to the reserve and reserve funds which is included in the Budget and Trial Balances. The Municipality actually maintains this information with a greater degree of detail and accuracy than is normally found in formal capital fund systems. For 1999, the total value of commitments to the Reserves and Reserves Funds will be reported in the notes to the Financial Report at year end. 7.0 Back-Up Procedures 7.1 Due to the frequency and timing of network back-ups, it is not always feasible to rotate back-ups to a secure off-site location. 7.2 Currently, the Treasury Department is investigating fireproof storage cabinets to be placed inside the fireproof vault in the event that a fire occurs inside the vault. This will be handled through the 2000 Capital Budget process. 8.0 Information Systems Strategic Plan 8.1 Due to the current emphasis on the Year 2000 issues that has followed immediately after the Municipality's major upgrade to a Windows environment, it has not been feasible to develop a strategic plan in this area at this time. 8.2 As new technology is brought forward in the marketplace with municipal uses, the Systems Department reviews each request and analyzes the options available. Prioritization is then done through the Capital Budget process. 8.3 The Systems Department will consider the development of a strategic plan as a future longer-term project. Conclusion: In summary, the audit recommendations made in the 1998 Audit Report and Management letter have been received as constructive comments and an effort has been made to implement the recommendations that are feasible and cost effective at this time. 81 3 TR-72-99 1998 AUDIT REPORT AND MANAGEMENT LETTER Page -4- J J J J J J J J J J J J J J J J J .- J lIy submitted, Reviewed by: , t't!~ --- Marie A. Marano, H.BSc.,AMCT, Treasurer. \ ') /~ i () /-" (' ,~ V fl,U"-X- --..~ -l{~ Franklin Wu, M.C.I.P.,R.P.P., Chief Administrative Officer. MM/NT/hjl Attachment 81 4 l l L l L L L L L l L .. L l l l l L L L Schedule "A" Deloitte & Touche o October , 1999 Deloitte II Touche LLP 5 ~ 40 Yonge Street SUite 1700 I()ronto. Ontario M2N 6L7 Telepnone (416) 229-2100 Facsimile 1416) 229-2524 Mr. John Mutton Chair - Finance Committee Corporation of the Municipality of Clarington Municipal Offices 40 Temperance Street Bowmanville, ON L 1 C 3A6 Dear Mr. Mutton: We have recently completed our examination of the consolidated fmancial statements of the Corporation of the Municipality of Clarington for the year ended December 31, 1998, Our examination included a review of the system of internal controls, accounting procedures and other matters. The attached comments should not be construed to represent the results of a detailed system review but are observations made during the nonnal course of our examination. We have noted continuing improvement in the records and accounts of the Municipality and are pleased to see many of the comments in our prior year's management letter have been acted upon. We feel the attached suggestions will further enhance the accounting procedures, internal controls, and operations of the Corporation. However, they should be considered in context with the Municipality's overall system of internal controls and accounting procedures which we consider, based on our review, to be good. We would be pleased to discuss any of these comments and suggestions further with you. If we can be of assistance in the implementation of any of these recommendations, please do not hesitate to contact us. We would like to take this opportunity to thank the staff of the Municipality of Clarington for their excellent assistance and co-operation during our audit. Yours very truly, ~ 'f--:S-~ J.L.f Enclosure Deloitte 1Iuche ilhmatsu 815 816 a.w= (,) J J J J J J J J J J J J J J J J J' J I CORPORATION OF THE MUNICIPALITY OF CLARINGTON Management Comments December 31, 1998 Page 1 of 5 1. PUBLIC SECTOR ACCOUNTING STANDARDS (pSAB) Observation: The current authority for setting accounting and financial reporting standards is contained in the Municipal Act and basically states that municipalities will follow the Municipal Financial Reporting Handbook, It is possible that for the fiscal year ending December 31, 2000, PSAB accounting standards will replace the Ministry's Handbook. The Public Sector Accounting Board was created in 1981 by the Canadian Institute of Chartered Accountants (CICA). In 1989 PSAB began its local government initiative with the goal of recommending standards for good municipal accounting and financial reporting practices, The fundamental objective was to ensure that financial statements were complete, accurate and presented in a way that facilitated decision-making, Also, by adopting common standards, differences arising from comparing one municipality to another would not be the results of different accounting and reporting practices, but actual real differences in the way the municipality fmances, organizes and conducts its operations and in the service provided. We will continue to monitor the status of PSAB for Ontario Municipalities and the impact on the Municipality. Two of the significant changes required by PSAB will be the cording of all liabilities in the fmancial statements, as well as accounting for government business enterprises such as the municipalities investment in the newly amalgamated Hydro utility. During the course of the upcoming year, we will communicate any significant PSAB or other pronouncements to Management as they arise, Recommendation: We recommend that finance department staff review the impact such changes could have on the Municipality's financial statements and budgeting process in the future. l L L l L L L L l L L l I .. L L L L L L CORPORATION OF THE MUNICIPALITY OF CLARINGTON Management Comments December 31, 1998 Page 2 of 5 2. DEREGULATION IN THE UTILITIES INDUSTRY Observation: The Energy Competition Act, 1998, is currently reforming the electrical industry in Ontario from its previous integrated monopoly structure. Competition will be created in the generation and sale of electricity from November, 2000. Distribution of electricity will operate in a re-regulated monopoly environment The recent legislative changes pose some major challenges and opportunities for local government councils, including the Municipality of Clarington, in monitoring the future business objectives of their newly amalgamated electric utility. Some of the key issues to be considered by the newly amalgamated hydro utility include: ~ Detennining an appropriate strategic direction; ~ Business and asset valuation; ~ Infonnation technology systems; ~ Mergers and acquisitions' ~ Business planning and cash flow analysis; ~ Recapitalization (refinancing) strategy; ~ Strategic alliances and joint ventures; and ~ Energy trading risk management. Recommendation: We recommend that Council take an active role in monitoring the activities of the newly amalgamated hydro utility under the new environment. Deloitte & Touche has significant experience in working with municipal councils and hydro commissions in this area and would be pleased to assist the Municipality. 817 o.e: a 818 a.e: t\ J J J J J J J J J J J J J J J J J j t CORPORATION OF THE MUNICIPALITY OF CLARINGTON Management Comments December 31, 1998 Page 3 of5 3. ACCESS TO COMPUTER ROOM Observation: During discussions with client personnel it was noted that access to the computer room is not restricted to computer personnel as their is a printer in the room that is used by various staff. This is a weakness in controls as the risk of unauthorized access to the computer equipment is high. Management has infonned us that the printer was going to be moved into an empty office and that the code on the computer room door would be changed so that access would be restricted to systems personnel. Recommendation: We recommend that the printer be moved as soon as possible and that the access code changed to only allow systems personnel access to the computer room, 4. YEAR 2000 Observation: Although management has created a Year 2000 project team in response to previous year management comments, the Municipality has not developed a high level written plan which documents the Municipality's approach to the Year 2000 issue. Another concern is that the date for completion of the Municipality's Year 2000 activities may be as late as November 1999. Recommendation: Currently the Municipality has a Year 2000 initiative underway. A written high level plan and proper docwnentation of the Municipality's activities should be put into place. We suggest that Senior Management ensure that focus on Year 2000 efforts continue over the critical fall months. l l L l L l L L L L L l L l L l L L L CORPORATION OF THE MUNICIPALITY OF CLARINGTON Management Comments December 31, 1998 Page 4 of 5 5. INTERNET USE Observation: Although the Municipality is in the process of implementing a fIrewall, the Municipality should ensure that the firewall is adequately configured to limit exposure. As well, the Municipality has not developed either E-mail or Internet Acceptable Use Policies to outline what the Internet services will be used for within the Municipality and the repercussions for mIsuse. Recommendation: As noted in the previous year management letter comments, the Municipality should properly test and validate the firewall and other security measures to be implemented as well as develop Acceptable Use Policies. 6. eAPIT AL FUND ACCOUNTING PROCEDURES Observation: At the present time the Municipality accounts for capital expenditures through the Revenue Fund. A separate ledger to record the fInancing and expenditures for the capital projects would be more efficient. Recommendation: Due to the increasing number and complexity of capital projects undertaken by the Municipality, we suggest that the Municipality consider establishing a fonnal Capital Fund Ledger to further improve your fInancial infonnation. Such a ledger would allow for easier monitoring of capital projects, eliminate the need to transfer unexpended capital financing to reserve/reserve funds at the end of each year, and provide, for more infonnative reporting of unencumbered reserves and reserve fund balances, 819 ~ a 820 ~ a J J J J ] j J J J J J J J ] J J J I I CORPORATION OF THE MUNICIPALITY OF CLARINGTON Management Comments December 31, 1998 Page 5 of 5 7. BACK-UP PROCEDURES Observation: The Municipality does not have a current Disaster Recovery Plan in place. We noted that although a daily full back-up and log is maintained, the tapes are retained on-site in a fire proof vault. Recommendation: To safeguard the Municipality's ability to recover from an unexpected disaster, we suggest the Municipality rotate back-up tapes to a secure off-site location (such as a bank safety deposit box), on a regular basis. 8. INFORMATION SYSTEMS (IS) STRATEGIC PLAN Observation: As in previous year management letter comments with respect to systems policies and procedures, the Municipality does not have an IS strategic plan in place. An Information Systems strategy is a valuable guide in planning for the acquisition and management of technology resources. Without such a plan, it is difficult for IS management to provide timely and cost effective support to users and to provide enabling technology that helps meet other business objectives. Recommendation: An infonnation system strategy plan should be developed that links to the overall business objectives of the municipality. The plan should include consideration and evaluation of how to improve the current infrastructure to meet current and future needs. l l l L L l L l L l l L l l l L l l L THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT File# Resl# By-IaW# _ Meeting: General Purpose and Administration Committee Date: December 6, 1999 Report #: TR- 73 -99 Subject: Linear Properties AssessmenURevenue Update Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-73-99 be received; 2. THAT unanticipated funds from linear property taxation revenue of $1,500,000 be transferred into the Working Funds/Rate Stabilization Reserve account #2900-1-x with approximately $800,000 to be used to offset construction costs for the combined librarylMunicipal Administration facility as identified in Report ADMIN-33-99 with the balance to be used for future tax rate stabilization; 3. THAT should the funds become refundable to Ontario Hydro Services Company in 2000, that they be repaid from the Working Funds Reserve. Background and Comment: Prior to the implementation of Current Value Assessment, linear properties such as hydro rights of way and railway corridors, were taxed on an assessment basis. The assessed values were not related to market value and there was great disparities across the province in how the value was determined. In 1998, the taxation of these properties changed. Instead of being done on an assessment basis, the province changed the legislation so that the properties would be taxed at a prescribed rate per acre times the number of acres in a particular municipality. At this time, the disparity in the amount charged between municipalities across the province became very obvious. 821 TR.73.99 Paae 2 J ] J J J J J J J J J J ] ] J J ] j I The Province, in order to achieve consistency, has prescribed rates for each municipality on a six year phase-in. At the end of the six years, the rate per acre will be consistent across the province. In the interim, those municipalities that had a higher assessment base for these properties in 1997 will slowly phase-in the decrease. For Clarington, in 1997, the assessment base was very low. Therefore, the prescribed rates will gradually increase over the six years. An unanticipated impact occurred in 1999 with the privatization of Ontario Hydro. Because of the wording of the provincial regulation establishing the six year phase-in, as of April 1, 1999, Ontario Hydro Services Company did not qualify for the phase-in rate and immediately reverted to the full year six rate. For Clarington, this resulted in a large increase of approximately $1.5 million. Ontario Hydro Services Company have paid the higher rate but have indicated that potentially the Province may revise the regulation to correct the situation. Ontario Hydro Services Company will still pay the same total tax dollars. However, those municipalities that were phasing-in decreases have been faced with the entire reduction at once while municipalities like Clarington are receiving the increase all at once. At this time, there is no word from the Province as to when or if the regulation will be revised. Should it be revised early in the 2000, it is unclear as to whether it will be retroactive for 1999 or if it will apply for 2000 and onward. Should the retroactive revision take place, Clarington would have to repay the extra funds received. CONCLUSION: It is recommended that the unanticipated funds received for linear properties be transferred to the working funds/rate stabilization reserve. This can then be used to finance a portion of the Library/joint use facility as identified in Admin-33-99 with the balance to be used for future tax rate stabilization. Should the funds have to be repaid, they will be repaid from this reserve. Staff will monitor the situation in early 2000 to determine the status of any new provincial regulations on this issue. Respectfully submitted, (j~~ . arie Marano, H.BSc., AMCT Treasurer Reviewed by, \ r. 1'\ ~ ~'~~~k~~ Franklin Wu, M.C.I.P.,R.P.P. Chief Administrative Officer 822 L L L L L L L L L L L L L L L L L L L ON: TR-74-99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: December 6, 1999 Res. # Report #: TR-74-99 FILE #: By-law # Subject EARLY BUDGET APPROVAL RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-74-99 be received; 2. THAT early budget approval be given for the tendering of two (2) only 56,000 G.v.W. Tandem Diesel Dump Truck complete with Snow Plow Equipment; and 3. THAT Council approve the existing contract position in the Systems Division of Finance as a permanent position titled Geographic Information System Analyst at code 12 of the inside collective agreement. BACKGROUND AND COMMENT 46,000 G.V.W. TANDEM DIESEL DUMP TRUCKS The Public Works Department will be including in their 2000 Capital Budget the purchase of two (2) 56,000 G.v.W. Tandem Diesel Dump Trucks. These vehicles will be replacing two (2) 1989 Ford Louisville, which will be offered as a trade-in on the new vehicles, or sold at the Regional Auction, whichever is in the best interest of the Municipality of Clarington. The normal delivery time for this equipment is 5 months, however due to some changes in the market place with respect to the number of suppliers of snow plow equipment; staff have been advised that delivery in the year 2000 will be approximately 7 months. J2: REPORT NO.: TR-74-99 PAGE 2 J J J J ] J J J J J J J ] ] ] J l I I It is therefore respectfully recommended to Council, that early budget approval be provided for the tendering of this vehicle. A report authorizing the purchase of the vehicle will be presented for Council approval upon closing of the tenders sometime in January . The required funds in an amount of $280,000.00 will be provided in the 2000 Capital Budget Account # 2900-00010-0000. CONTRACT SYSTEMS POSITION 1. Council approved, in prior GIS reports, the required assistance in the Systems Division in order to implement the Geographic Information Systems. 2. In the 1999 budget, a contract position was approved for this purpose. In addition to the assistance required for the implementation of the Geographic Information System, there are a number of other recently imposed applications, which serve the Corporate structure ongoing support and maintenance, These include: · The introduction of Provincial Legislation dealing with Bill 79 taxation legislation, the year 2000 computer application amendments, . The Vailtech massive tax assessment changes, . The Fire Department "Crisis" software application, . The Escom Community Systems software, . The cemetery software . I nternet applications . Changes required for the financial system replacement, . Future parking software. The applications are all in addition to the daily support and management of the systems applications, and have resulted in extreme pressure on the systems division. 821 L L L l L L L L L l L L L L L L L L L REPORT NO.: TR-74-99 PAGE 3 3. The current contract position is set to expire in January 2000. In light of the ever increasing demands on the systems division, it is recommended that the position be approved as permanent complement. The position has been recognized in the existing budget, and the approval at this time will prevent the incumbent from seeking employment elsewhere. This would then ensure that the time invested to train individuals in this rapidly changing environment, and continuity will be maximized. The placement on the inside collective agreement is in keeping with the market rates, and will be validated through the pay equity process at a later date. Respectfully submitted, Reviewed by, C v~.:::-0~ Franklin Wu, M.C.I.P.,R.P.P., Chief Administrative Officer arie Marano, H.BSc., AMCT., Treasurer MM*LAB*km 8,;r '-- I I I teeting: Date: Jeport #: Subject: I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT GENERAL PURPOSE AND ADMINISTRATION COMMMITTEE File # DECEMBER 6. 1999 Res. # FD-25-99 10.12.6 By-law # INTEGRATED/SHARED TRAINING PROGRAMS FOR GT A FIREFIGHTERS RECOMMENDATIONS: I I I I I I I I I I I I I It is respectfully recommended that the General Purpose and Administration Committee recommend to Council. 1. ). THAT report FD-25-99 be received; and 2.) THAT the GT A Mayor and Regional Chairs be advised that the Municipality of C1arington does not support a joint training facility for the GT A. BACKGROUND At the meeting of November 8, 1999, Council received an item of correspondence from Mayor Hazel McCallion, Chair of the GT A Mayors and Regional Chairs. The correspondence related to the feasibility of a joint training facility and/or program for the GT A fire service. In reviewing this issue, I referred to a report received from Fire Chief Garry Morden of the Mississauga Fire Department. This report was based on surveys sent to the various emergency services in the GT A including Clarington Fire Department. This report not only looked at a joint fire service training facility but also looked at an integrated facility for fire, ambulance and police. The study showed that although there are some common areas all agencies share, the training is very diverse. Unlike police officers and ambulance attendants, firefigfuters remain on duty or on call, while engaged in training, in order to maintain service levels. It would require a substantial increase in operating budgets to change this operating practise and maintain service levels. Continued.. ... 9nl FD-25-99 - 2- Police officers and ambulance attendants receive training according to a standard curriculum delivered at the Ontario Police College, community colleges or base hospitals. Fire departments are responsible independently for training and have a great deal of autonomy in delivering the curriculum to their staff. Training needs, equipment and procedures are diverse and vary from one municipality to another. Community college will become a viable alternative to the training of new recruits by individual fire departments. In time, firefighters will be fully certified when hired, as is presently the case for ambulance paramedics. Durham College currently offers a firefighter course. Apart from basic classrooms, there are limited overlaps in the specialized training facilities required by police, ambulance and fire departments. Training needs are anticipated to grow due to: · Growth in the communities being served · The loss of experienced service providers through early retirement incentives; and · The continuing advances in the technologies used by emergency providers. While new recruit training will increase, the greatest need for training will continue to be in the area of in-service training, which maintains and enhances the skills of assigned crews and personnel. Volunteer firefighters present a unique challenge to training at a central facility. Although there appears to be demand, their schedule dictates that access be available during evenings and weekends, otherwise significant compensation is required for volunteers to attend daytime training sessions. (They all have full time jobs elsewhere). A GT A wide facility, meeting the needs of all emergency service personnel, would have to be an extremely large complex in order to meet the needs of the municipalities in the long tenn. There would be a limited advantage between police, ambulance and fire due to the lack of common facility needs. Chief Morden's report also noted that for fire, centralized recruit training, as is currently the practise for police and ambulance, may yield some benefits, however, it would not address the majority of training needs departments have for maintaining the skill levels of their existing employees. It was recommended in the report that a GT A wide facility for the services not be pursued. Continued.. ... 902 I I I I I I I I I I I I I I I I I I I FD-25-99 - 3 - COMMENTS To look at this in a local vein, I \vould provide the following comments. Sending our full time staff to a joint fire facility would involve taking a crew out of service, as well as a vehicle. Crews should train together and on their own equipment. In order to replace the crew that was away training, another crew would have to be brought in on overtime. Reducing the established level of service could result in a liability issue. In order to send the part-time firetighters to a joint training facility, a vehicle would have to be removed from service and a time suitable to the majority of the firetighters would have to be found. Presently, training for part-time firetighters takes place in the evenings or on weekends to accommodate their full time jobs. Sending the part-time firefighters away to train would also necessitate calling in a stand-by crew, from another station, to cover the affected area. Specialized training such as incident command, fire prevention and department management is conducted through the Ontario Fire College under the direction of the Office of the Fire Marshal. These courses are being considered for regional schools. Regional schools involve fire departments providing the space and basically hosting a certain course. The Office of the Fire Marshal provides the instructors. A few years ago, Clarington Fire Department hosted a Fire Cause Detennination Course and is looking at hosting another in the near future. These specialized courses do not require a crew to train together and allows for the departments to send individuals as manpower permits. Durham College is presently offering a fire department recruits certification course. They have worked with the Office of the Fire Marshal to ensure it meets the needs of the departments for recruit training and fire departments are looking favourably on applicants who have completed such a course. At present, the five lakeshore departments are working towards some joint training ventures such as the Flashover Unit, previously approved by Council, as well as regional schools. A facility, which would allow for the provision of live fire training in the Region would be helpful. Currently, Clarington Fire Department makes arrangements to use the Ontario Hydro Wesleyville site for this purpose. Other training is conducted in house at the fire stations. It is staffs understanding that consideration is being given to building a co-operative training facility at the Durham College site. There appears to be, at present, a substantial amount of interest in such a facility. Continued.. ... 903 FD-25-99 -4- An example of an emergency training facility co-operative is the Kitchener Emergency Services Training Institute that was developed in partnership with local colleges, emergency services and private industry. Oakville is currently building the same type of training facility, which is being developed with corporate sponsorship and shared principles. Brockville has developed a training facility in partnership with private industry. Franklin Wu, Chief Administrative Officer. 1 I 1 I I J J I I I I I I I At this time, staff does not feel a GT A wide facility would be beneticial due to the need to remove staff from service to attend such a facility. If some form of joint facility was to be considered, a regional facility may be more viable. It could be facilitated by the local departments making sure the programs and hours of operation are conducive to local needs. Durham Region has a distinct mix of needs on its' own with one full time department, four composite departments and three volunteer departments within its' borders. A facility utilized by the eight departments could to address their concerns. A GT A wide facility would not, in staffs opinion, be able to deal with the magnitude of numbers and diversities of need. In conversation with other municipal staff in Durham Region, there seems to be a consensus that a regional training school is the better route to take along with a co-operative effort with Durham College. You have everything in the GT A from major city departments with their subways and high rise buildings, industries, etc. to small volunteer departments with wild fires, barns and major open spaces to deal with. Localized facilities, able to deal with the departments' diverse needs and demands, would be a more effective solution. RECOMMENDA TIONS It is respectfully recommended that Report Fd-25-99 be received; and That the GT A Mayors and Chairs be advised that the Municipality of Clarington does not support a joint training facility for the GT A. Respectfully submitted, Reviewed by, '- C) /r~~ e,-,~ 904 ... THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ... REPORT ... Meeti ng: General Purpose and Administration Committee File # ... Date: December 6, 1999 Res. # .. Report #: CS-20-99 By-law # Subject: 2008 SUMMER OLYMPICS ... .. Recommendations: .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Counci I the followi ng: .. 1. THAT Report No. CS-20-99 be received for information. ... 1.0 BACKGROUND .. 1.1 As a follow up to the confidential memorandum previously circulated to Council regarding the 2008 Toronto Olympic Bid Corporation, please be advised that staff reviewed potential venue sites that may be considered suitable within the Municipality, and where private properties have been identified, staff have contacted the owners/operators to present concepts for their consideration at the request of the Region. At this time, the owners of Mosport International Raceway and Mount Kirby Ski Centre concur with the concept plan regarding the proposal to identify those sites as potential venues within the Region of Durham bid package to be presented to the 2008 Toronto Olympic Corporation. .. ... .. 1.2 ... 1.3 .. In early November, the 2008 Toronto Olympic Corporation invited the surrounding GT N90S Regions to participate in the 2008 Summer Olympic Bid process. Each of the Regional Municipalities and local municipalities have been invited to propose venues for certain Olympic Venues. On November 10, 1999 the Region of Durham met with the eight local Municipalities to review the detailed criteria set out by the 2008 Toronto Olympic Corporation to host venues. ... 1.4 Staff from Community Services Department attended the meeting and reviewed the opportunities within the Municipality of Clarington. ... ... I J 0 1 /2 REPORT NO.: CS-20-99 .J j PAGE 2 t .. 1.5 There are five (5) venues within this municipality which have been proposed by staff to the Region of Durham as potential venues sites. The sport venues proposed are: Cycling - proposed 250-km road race and time trials. The course requires grandstand seating for approximately 5,000 spectators at the start/finish line. Staff propose utilization of the Mosport Race Track combining the road course and oval track, integrated with surrounding rural roads, combined into an 18-km course. Mosport Park offers additional amenities for storage of cycles, clubhouse and media facilities as well as an overall spectator facility within the park area. The impact of required five (5) day exclusive use of the course would be minimized in a rural area. .J j .J f .. Equestrian - Several events are proposed for the Equestrian events including cross- country, steeplechase, arena and event support. Clarington offers several sites compatible with the requirements outlined by the 2008 Toronto Olympic Bid Corporation. Once additional detailed information has been provided regarding the number of participants for each event, contact will be made with owners and operators of equestrian sites within the Municipality. J j J Field Hockey - Staff are proposing utilization of the future Community Centre Site identified in the Courtice urban area (Bloor Street & Prestonvale Road) of the Municipality. Staff are proposing the construction of an indoor air-supported facility suitable for two (2) field hockey arenas with spectator space, to be converted to three (3) indoor soccer pitches at the conclusion of the Olympics. , ... J Shooting - Shooting requires a large parcel of land suitable to accommodate falling shot for both trap and skeet shooting. There are two opportunities within the municipality which include utilization of the Darlington Provincial Park complete with parking and amenities. (At this time, the Province of Ontario has not confirmed the availability of this site to the 2008 Toronto Olympic Bid Corporation). Staff also propose alternate sites in the rural community which could be utlized for this purpose. Trap and Skeet ranges would be temporary and disassembled at the conclusion of the Olympics. Storage of armaments and ammunition would require a secure location on site. j J J Slalom Canoeing - Better known as White-Water Rafting - a man-made course has been developed for the sport. Staff have confirmed the interest of the Mount Kirby Ski Resort to utilize their facilities off-season for this event. The course would be constructed complete with temporary water reservoir and disassembled at the conclusion of the games. Mount Kirby also offers parking, spectator areas, lounge and dressing room areas for the athletes. j .. ../3 .J J .J IUO~ ... .. REPORT NO.: CS-20-99 PAGE 3 ... 1.6 Staff have prepared submissions for the above, to be included in the Region of Durham bid (see Attachment #1) to be submitted to the Toronto Olympic Bid Corporation. Ultimately, the International Olympic Bid Committee in their selection of the host country will review the Toronto Bid for the 2008 Olympics. ... .. 1.7 .. ... 1.8 .. 1.9 .. The criteria taken into consideration of these submissions was based on reasonable access and proximity to major roadways, current availability of facilities and space based on the Toronto Olympic Bid Corporation criteria, legacy to the community and community interest to support the venues. ,A full review of the 2008 Toronto Olympic Bid Corporation submission will take place in January or February of 2000. Staff will continue to work with the Region of Durham in refinement of the bid and presentation to the 2008 Toronto Olympic Bid Corporation, reporting back to Council as required. 2.0 COMMENT .. 2.1 The bid submissions have been prepared as concept recommendations. Further negotiations w(th both the 2008 Toronto Olympic Bid Corporation, the Municipality and private property owners will be required to host the venues within the ... Municipality of Clarington. 2.2 As the bid details advance, additional information related to sport agreements, ... venue locations, capital costs and other logistics will be reported to Council for consideration and direction. .. Respectfully submitted, Reviewed by, .. .. j f ~dz_ClLc Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer i J~r . Caruana lJrector of Community Services JPC/BT/pg ... ... .. - 1003 CYCLING Road Race and Time Trials 18 km circuit, for dedicated start/finrsh grandstand Cycling has two road course events, individual Time Trials and team Road Races They require a 15 km to for use in races up to 8m wide. 240 km in length --approximately a 4-5 hour race. Circuit must be closed use for minimum five days. Seating Capacity - 5,000 at ,;, to-j ..., ~ t"'l :I: ~ .... trl 'L -i 'II: - ..., o ~ ""Cl o ;:tl ..., i'J [fJ I N o I ~ ~ DE~~~~r~~~-OF~--I---P~~~~~E.' existing/proposed) LOCATION _ Mosport offers two racetracks, 1 km Go Kart a 4.0km road course and .8km track adjacent oval track. The oval track also offers an 8500 seat grandstand at the start finish line Mosport also offers media facilities, lounge area and rest facilities Additional course requirements would be available on surrounding rural roads which could offer exclusive uses during the .~. Q~Y Q~~iod: ACCESS 401 to Liberty Street - Bowmanville appx 25 km north to Concession Road 10 Alternate access from Hwy 115 and 35 as well as 407. SEA TING Mosport Oval Track - 8500 COMPETITION VENUE LOCATION Mosport Park and Surrounding Roads EVENT Cycling ~ C) CJ +::. Mosport Park is a full service race facility which has hosted events in excess of 25,000. Surrounding rural roads would compliment the race course when integrated into the Mosport oval and road race tracks. Renovations would be required to interconnect tracks to surrounding roads. This area is mostly farm lands and impact to residents to provide exclusive uses in this time frame would be minimal L- L- Prepared for the Region of Durham and 2008 Toronto Olympic Bid Corporation by the Municipality of Clarington Community Services Department November 11, 1999 1.- '- L- L.w.. '- I.- L-. '-- L-.. '- l- l._ l__ L....... '- ....... L-. f I - o CJ U'l EQUESTRIAN support Athens and Sydney are about 85 to 90 acres for arena and event Recommended areas are (not including spectator parking): 100 to 125 acres for cross-country 10 to 15 acres for steeplechase 90 to 95 acres for arena and event support PRACTICE VENUE LOCA TION TBA ONOF IES ACCESS to 95 ha) --.-- SEA TING to 235 acres (80 ha to ities Existi Development of F ac include all venues Both 401 and Hwy 115/35 lead directly to the centers COMPETITION VENUE LOCA TION Various Riding and Equestrian Centers located within municipality Proposed Development of ful Equestrian Center in Orono area in co-operation with loca ope~ators=-- Equestrian ---- c:::> C) 0-. Possible public-private facility for future uses within surrounding area and region Development of other sites may be feasible using large tracks of land that may be available within Municipality L- L- Prepared for the Region of Durham and 2008 Toronto Olympic Bid Corporation by the Municipality of Clarington Community Services Department November 11. 1999 L- L.. L- ..... '- Total - 200 acres EVENT l- ~ '- '- L- L..... L........ L-.. L- ....... ..... .,.,~;, r I , , , r r r , FIELD HOCKEY f f r r I r , r f f Seating Capacity - 7.000 This venue requires a playing field of 55 m x 92 m (180' x 301') and one identical warm up pitch is required immediately adjacent to the competition field Field must be artificial turf, to meet International Hockey Federation standards --.- ACCESS PRACTICE VENUE LOCA TION ncluded DESCRIPTION OF FACILITIES existing/proposed Proposed indoor soccer fc ity under 110,000 SF air supported dome to be utilized for Field Hockey and converted to indoor soccer post-games 401 to Courtice Road - Courtice Appx 3 km north to Prestonvale and 2 km west SEA TING 4,000 permenant 3,000 temporary COMPETITION VENUE LOCA rlON Courtice (Bloor St at Prestonvale) Future Community Centre EVENT Field Hockey Propose development of indoor soccer facility - three pitches 105 m x 68 m (344' x 223') side-by-side with utilization of center pitch with combined permanent and temporary seating during Olympics. At conclusion of games, temporary seating to be removed and middle pitch renovated for soccer uses. Facility to include back-to-back seating of 1,000 seats between pitch 1 and 2 and 2 and 3. (At conclusion of games - pitch 1 would have 1,000 seats, pitch 2 would have 2,000 seats - 1,000 each side, and pitch 3 would have 1,000 seats.) Weatherproof air supported dome with interior lighting will provide all year uses Permanent Change room facilities and amenities required. Prepared for the Region of Durham and 2008 Toronto Olympic Bid Corporation by the Municipality of Clarington Community Services Department November 11, 1999 -- c:> CJ ~ SHOOTING Trap and Skeet Seating Capacity - 5.000 This venue is for the trap and skeet disciplines of shooting. This IS an outdoor venue, and overall/and requirements are approximately 100 acres for safe use, primarily to allow shot to fall without danger after shooting at airborne targets. Lock-up and security of equipment is also a major issue PRACTICE VENUE LOCATION __ - - ____ .._~ __._____~____._. ___u____ ACCESS DESCRIPTION OF FACILITIES ( existing/pr~posed) Access to large sites suitable !~'"- trap an~ ~~~~! disciplin~~ -- ----------_... ...-...--.-.- - -- COMPETITION SEATING VENUE LOCATION ------- ._--~-~- Courtice 5,000 Q!on_ojKirby 0.. T ~rTlflor~rl' EVENT IShooting trap skeet range A ite s tion on guns and ammun for ock-up temporary There IS a requirement for construction of equipment and seating would be temporary -- c::> c..:=J (X) L.- L- between Concession Prepared for the Region of Durham and 2008 Toronto Olympic Bid Corporation by the Municipality of Clarington Community Services Department November 11, 1999 1...-. L..- I- ands eXist ........ '- rural areas where sufficient l- '- L- Gun Club in northern ........ L- l- Opportunity to construct a permanent Roads in Courtice/Orono/Kirby areas L.- l- L- L- L-. &.- r __I _~L__~L~__..-'-=~___J~C l__ ( ( SLALOM CANOE (White Water Rafting) --'------' ( r r r The minimum area requirement is 25 acres or 10 hectares. This area includes seating for 8,000 spectators, media/VIP facilities (parking, lounges) and competition management to Olympic standards. In addition, area is allocated for venue operation. This area does not include spectator parking ACCESS SEA TING 401 to 115/35 appx 12 km north to Kirby Exit 8,000 Temporary ~- COMPETITION VENUE LOCA TION Mount Kirby Sk Center EVENT Slalom Canoe Use of man-made slalom course on beginner hills to provide course run. Ample electricity for water pumps by utilizing sources for ski lifts. Alternate access from Hwy 115 and 35 as well as 407 -- c.::> CJ --...0 Use of Mount Kirby Ski Center during off-season. 2008 Toronto Olympic Bid Corporation advises this event can be constructed utilizing man-made course similar to winter luge slide supplemented with pumps to provide water on course Man-made reservoir for water will be required as part of facility. Prepared for the Region of Durham and 2008 Toronto Olympic Bid Corporation by the Municipality of Clarington Community Services Department November 11, 1999 Olympic countries host from other eased?) This may be obtained (purchased or .. f ... t ( .. , .. ... ~ .. t\ .... L. .. i ... ... lilt J N: gpaoc19 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, December 6, 1999 Res. # Report #: WD-42-99 FILE #: By-law # Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR OCTOBER, 1999 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-42-99 be received for information. 1. BACKGROUND: 1.1 With respect to the Building Permit Activity for the month of October 1999, Staff .. wish to highlight the following statistics for the information of Committee and Counci I. ... .. ... ... ... ... T MTH OF OCT 1999 YEAR TO DATE 1999 I YEAR TO DATE l"" Permits Issued i 100 781 861 , VALUE OF CONSTRUCTION Residential i $ I 7,638,500 I $ 52,304,061 i $ I 52,136,673 I , Commercial I $1 126,000 $ 2,078,800 I $ I 9,434,876 Industrial 1$1 332,000 ' $ I 1,484,150 I $ I 2,946,000 I Others I $1 52,000 $ 17,525,615 ! $1 10,380,576 I TOTAL I $1 8,148,500 , $ 73,392,626 ! $ i 74,898,125 , r I I U I REPORT NO.: WD-42-99 PAGE 2 j J j J J J J j J J J J j .J J J J J J 1.2 With respect to non-residential building permit activities, the details are provided as follows: APPLICANT CONSTR TYPE LOCATION $ VALUE Kaitlin Group ! Payless Shoe 70 Clarington Blvd 75,000 1288775 Ontario Ud i Storage Garage Mosport Park 332,000 Sidhu, Nakshtar Gas Bar Canopy 3367 Hwy #35/115 30,000 Southeast Building Daycare Alt 92-132 Waverly Road 21 ,000 Hollingsworth, Terry Storage & Sales 4240 Concession Rd #4 6,000 Sikma, Peter Storage Bldg 72 Metcalf Street 40,000 TOTAL 504,000 Respectfully submitted, Reviewed by, ~~ Stephen A. Vokes, P.Eng Director of Public Works cJ Y-~:'-~ Franklin Wu, Chief Administrative Officer. SAV*bb November 11, 1999 11 02 ,- f"' f'- f ,.. f "' 'cJ r t:lld " r , 3; r 11, at 999 , f" Novt:::mbe r'-~ r Cl~llngton Printed Of 0t r~' MU01Cip"d 1 f' y RepoIt r 1 r-c y BUIldIng A.... r Munt , r 19 II )w 19 ink) Lhve! )welling 19 )wel )lI1gle I y Semi-l deh (I Single Mobile Townhouse y lei g Renew,] Del III Cl 'rt ndustri. IlSt I fd let ,'\grinllt ( ;overn Ml DUdl F, Other Hydro PI urnl ---~----~. --.---.---11 ructlon II " 11998YTD II"fD I I S[)D I 21...;.2;000 SMD , I 1].0'7.6;0 00 TWH I MUL 1-'.130.00000 DFD I I 0.7<8.000 00 OTH I I U )1\1 I , I -' 11. uOO ull " IND I 'I INS I . o'H. 103 Od " _ I /I A('R I "_.IJo.o13 ilO "COV I II I " I "<'<.01010 " I II I "'<o.UOO Oil II I II _.c<<.ol' OU " " ><3, ]00 OU " " 1 4S~.161 O~ " " I cuo,OOO 00 " I " I ]H,20U ull /I I II I " I /I I " -I ------ ----/I I 22,761,452.76 " 1 -- ------- /I ml -------------11 I 74,898,125.76 " 1 ---------- /I I " I " I II I " ~~~_'________'__1l y 1'1 M RLN )LI\ Cons , 1 I 1999 Y T.OI 1998 Y T.ol Oct 1999 I 1999 Y.TO I I I I 203 I 232 3,6]3,000.00 28,845,770 uO I I I 108 I 112 3,164,000.00 14,346,12;.00 I I I 16 I 26 1,194,4000U I I I 64 I 148 412,000.00 4,861,43; 00 I I , I I I I 1 I 1 ;1,000.00 93,000 uu I I I I 398, ;00 00 2,963,131 Ii" 1----1 t-- n____ t. _u___ -- I 3>2 I 519 I },638,50000 I ;2,304,061 liD I I +- -------- I --- I I I 3 I 6 I 120,000.00 I 2,078,800 uu I I I 2 I 7 I )32,000.00 1 1 484,1;0 00 I I I 3 I 4 I I ],69"l,4]0 UU I I I , I 10 I 46,000 00 I ;39,000 uO I I I , 3 I I 230,0000u I I I I 1 I I 1;,000,000 00 I 1 I I I I 6,000 00 1 ;9,20; Ou I I I I I 2' I 1 I I I I I 1 I 1 I I 1--- I I --t----- I 20 I 32 I 510,000.00 I 21,088,565.00 1--- I /---- I I 412 48,500.00 I 73,392,626.00 1 --t-------- I I I I I I I I 1 --J.-~- Value of 551 HOUSIng Starts saued r-- .moo__ ,----- D 1998 YT 01 Oct 199' I 255 I 21 I 128 I 15 I 29 I 4 I 130 I 5 I I I 6 I 1 I I 107 I 1--- -- u - +-- I 705 I 46 1------ -I. I I I 50 I I I I 16 I 1 I I I 10 I I I I 10 I I I I 7 I I I I 3 I I I I 32 I I I , 1 I I I I 27 I -t r---- , 156 I 1 I -f---u I I I 861 I 47 t--/----- I I I 773,627 I I I 2,05; I 2,458 I _ _____1_________._..1.._____ T Y I 100 I 781 -+ I I I FEES I 65,641 I 771,31 I I FEES I 200 I _~__...1._______~--....l--__ fr- U U I/--------'------T-- U Group Oct 1999 I 1999 I I . SFO 27 I 225 >> I n SOD I 160 . , a SMO I 17 . I I TWH I 70 J I I MUL I I I I OFO I 4 n 1 U OTH I 1;8 n I -t-n--- n SUBTOTAL I I 634 n +- j------ n I n COM I n I u lNO If I INS J I AGR >> I GOV n U HYO n I PLM n I REN I U OEM li- I SUB-TOTAL I- 40 ~ Permlts 42 26 147 34 20 88 12 I TOTAL 1-- I I ~P I I ~~ C) <.......-J ,I 1/ 1/ 1/ 1/ 1/ 1/ NEWT 1 SOLI I TYRO I TOTAl. 1/ --+-+-- I --11 I I 1 I I 299 II ~+-+-- I 1/ 1 I I 1 203 1/ _nut --- . I .~ /I 2 I 2 I I II" 1/ ---1----1 1-- II I 1 I I 6 J 1/ ---+--- t--- I . /I I 3 1 I 1 66 II --1--1 -- I /I I 7 I 2 1/3 II --I t-- 1- 1/ I I 2 I s I II. II _nut - t 1- 1/ I 1 I I 1 134 II -t -- - 1 1 II I ~ I 7 I d9 II -I I I --- /I I J 1 ~ I '> 76 1/ . --I I 1 -- 1/ I '> I 4 I J J S I 1/ I t--- 1--- /I I 5 I 2 IJ402 II -- - 1--- I 1---- II I II I 11 '>6 2 II ---1----1 1- - - II 2 I 4 I 1 113'>9 1/ ---+ -- I ,--- 1/ I 2 I I 59~ 1/ -- -+----- I 1- -- 1/ I 1 2 I I 711 II ----1---1 ---I - - /I 1 1 I I 1 H7 II ---t-----~ ---- 1-- - - 1/ 1 I I I '>72 II _ --1---1-- -t--- /I I I I I 6H 1/ ----t----I 1---/1 2 I I I 4n II --+-- 11____ 1/ 2 I I 1 60 I II -- + - I I - 1/ 1 I I 601 II . -1- I- I- -- -- /I 1 I I 6 J6 II --I I I /I 1 I I 1 no II ___ ..I.. if II II I ll- I URBAN AREAS HAMLETS II- -- I YEAR BOWM COUR I NEWC I WILM ORON OARL I CLAR 1 BURK 1 ENFl I ENNI HAMP I KAYO , KENO I KIRB I LESK , MAPI. I MITe I I----- - --+---1- - +--+-+- 1 1 +---+---+-1--1 II 76 239 2' 5' I 3 I IS I I 1 1 2 1 I I 1 1 I 3 I I 3 I I- - I I 1 1 -I - n+ I I 1-------1-------+----+---- 1-- l- I 77 I 118 , 2 I 11 1 I 7 I 29 I I I 2 1 2 , 2 I I I I I 2 I II- 1 1 I----t-- I 11--+-- 1 ----j--- I---I--------t-t- . . I -- - 1 . 78 1 13 1 2 I 2 I I t5 1 J9 1 1 1 I 1 I I I I 1 1 1 I 5 I II 1 1 1 +-1---1- I--+-- I --I-- --1--1--+-+-- t- I I 79 1 1 I 2 I 7 I 1 1 25 I 1 1 1 1 1 1 I I 3' I I I I I 1 1 1- - I 1 +-----t I I 11- 1---1---+----+--- I I 80 I 3 1 2 1 t7' I 1 1 19 I , I I 1 I I 1 1 I I I I I 1 ,----, I -I ---+ I 1 I +-I--t-------+- u_ II I 61 I 1 I 1 3' I 2 I 21 I I 1 1 1 1 I I I I 1 1 I 2 I I- I , I j---t----+-- ~- --+ 1 I I 1---+-------+--+---- 1-- - I I 82 I 60 I 1 I 5 I I 1 I 2. I I 1 I I 1 I 1 I I I I U- II-t---t--+-I-- t- - - I I I 1-1-1---+--1- I- - - I H 83 1 10 1 2 I 7' I I 3; I 2 I 1 2 1 3 I 3 I I 1 1 I J I I----+-------I 1 --1-- 1 1 I ~--- I I I 1--- I ----1----' - I - I . 84 1 9 I 36 I t 1 107 I 6 , t, I 3 I 1 1 1 2 , I I I I 1 I I I I I -+- 1 1 1 I 1 - 1----+ I , 1___+ -----j--t------ I ! U 65 1 61 I 276 I 26 1 116 1 t 1 H I 9 I I 1 I 3 1 3 I 1 I I 2 I I 1---1--+--+---1 I I 1- 1m 1 I +---_+___+_u__I___~ 1- I I 86 I 125 I 579 I 105 I 173 I 2 I 82 1 J8 1 I 9 I 7 1 t 1 1 I 1 2 I J I If- I I t-----t lit 1--- I 1 I II---+----t----I---- -I II 67 I 365 I 670 I 26 I 137 I 3 I III I 12 lilt I 5 I t I 1 I 1 1 1 1 I I I I --I I 1 I I 1__1__ 1 I 1 t~-I-----I--I_--- I - I I 88 I H7 I 633 1 317 I 6t I 2 1 123 I 21 I I 15 1 t I I I I I I I I I I I I I 1 1 I-----t -u_ 1 1 I t--+--I-t--- 1---- I I 69 1 161 1 697 I 262 , t2 I 1 I 77 1 II 1 2 I 21 I 8 1 I 1 I I I I 1 U I I 1 I 1 I ,H--nt_ 1 I I -+-t---t---+----+u--~ I 90 1 199 I 305 I 28 1 6 I I 25 I 5 I I t I I I I 1 I I I U I I 1 --t- 1 I 1----+ I 1 1 I t I +--+---1 I 91 I H3 1 255 I t6 I 2 , 1 I 15 I 1 I 1 2 1 1 I I 1 I I 1 I I 1-- I 1 1 1 I I L___ --I_ I 1 I -1--1-- I 'm-nut -- --I n 92 1 532 I 20t I 22 1 10 I 3 I 1 1 I 1 1 I 1 I 1 I I 1 I I I ,- I t- 1 -t- I I n_1 I 1 1 tu- _+__+_+___1 I I 93 301 I 232 I 6 I 10 I 3 1 1 I 1 I 3 I I I 1 1 I I I 1 I t--------I 1-1- I 1 1 1 I--t-----t--- 1- I H 9t t06 I 388 I t I 10 I 2 I I 2 I I 1 1 I I I I I I I I I 1 I-I~-~----+- --I I , 1 -t---t--I-----+--- 1- _n I U 95 229 1 170 1 I 16 I 1 I 2 1 I 1 1 I I I , I I I n -+- I l-t 1--1- 1 I I . t-I--j-----I---j I. U 96 217 I 331 1 3 I 16 I 1 1 1 I 3 1 2 I I 1 I 1 , I U I -t~-I-t---+--- I 1 1 1--1---1----1--1 I I U 97 t23 I 295 I 5 I 21 1 I 2 2 I 3 1 7 I 2 1 2 1 I I I I I I . I 1 I t-----t I --I I 1 +----1--- 1--+---+----1 --I U 98 I 313 I 254 I 4 I 33 I I 1 J I I 3 1 1 1 I I I I 1 I I I---I----t--+--I---- 1--1---- -- I--u- - _-I_un I-----+----I--------t -- _ I I I 99 I 112 I 237 I 57 I 17 I 1 I 2 I 5 2 1 I I 1 1 I 1 1 I I ~ __ _-1.------.--..,---.,--+-"-~~ ____L _-L~~_. ,1_____ J. - Geographical Areas Printed on 99.11 of Residential Units by Building PermIts Is~ued Year Figures to the End v Summary based on Current ~ L- '- '- L... --- L.... L-.. L-. L- 35 11 '-- at 11 L..... L-. RURAL AREAS L-. L- L..... L-.: ...... I-. L:) ..;::::.. r r r-- r " ~ ~ u u u u U fl U U U U U U U fl U U U fl U fl U fl U fl U fl U U U fl U fl U U U n u u u u U fl U fl U , '/6 00 r f f' r r r r r"" ,.. HISTORICAL COMPARISON Or BUlL based on BlJilding Perlnlts 155 u Year Figures to tIle End r r" f r , r~' ou uO Ou 00 uu Do uO 00 Ou 00 00 2~ ~S I TuTAI ! I "252. Ouu I uOO 00 I 15.161.000 ---1-- B6.478.000.00 I 93.554.000 _ ---- -- In -------. 7. H6. 000.00 I 16. ll3 000 ----____~ I----nn 7.281.000.00 I 17,75..000 -------~--- 1-------- 7.300.000.00 I 24.462.000 n__ --~ t 630,000.00 I 35.723.uOO ----- t I 770.000 00 I 73.121 OOu I J, U'.JS, 000 00 I 112,873. uDu ------- I 1..3Y.000.00 I 162 101.000 I 2~ }j9,OOO 00 I 225 O~l.OUO I 430,700 00 I 70,309.0~O __n_ I 1.521.500.00 I 73.40B.800 I ~1..13.500 00 I 91.491.310 -~I 705,500.00 I 64,386.000 - u_ _n_ - t .-------- 1,dlb,7~O 00 I BO,8~1,OUS I 136,SOO 00 I 5-},03~,B02 --- t ---- 951.705.25 I 67,664,4BO ---- t ___n___ 1,671,600.00 I 125.400,B31 t ---- __n__ 281,000.00 I 85,350,510 -1--- 15,000,000.00 I -n.ll3,42 -~--~="'--'- -~---_.+-- 'IH(( (JUT 35 AGRICULTURAL I INSTITUTIONAL I GOVERNMENT I --+1 I '12,000.00 I 87,000 00 I I I -- --~- t I 101,000_00 I 4,291,000 00 I I I ----t _ ----~- t 156,000_00 I 246,000 00 I I t-- +------- - I 127,000.00 I 1,506,000 00 I I -t-_--~n+--_-~--- I 11',000.00 I 2,278,000 00 I I +--~+----- --!-- 120,000.00 I 445,000 00 I I I --- 1--------- I 100,000_00 I 1,719,000 00 I 1,330,000 00 I I -t--------- I 18',000 00 I B39,OOO 00 I I 1--------1--------- I 231,000 00 I 2,063,000 00 I 7,995,000 00 I I I--~~- I 160,000.00 I 14,207,000 00 I I 1- ------ 1---- I 50,000.00 I 8,224,000 00 I 6,868,000 00 I ---------- 1---------- I 4,145,000.00 I 3,678,00000 I _____~__ I_~~__n I 551,000 00 I 17,000 00 I -- -- -- t---- _n__ -- I 1,389,000 00 I 5,585,000 00 I t------- I 5,183,000 00 I 428,000 00 I -t - ------- I 1,258,500.00 I 1,975,000 00 I ------------ t -----~~----- , 10,469,000.00 I 359,000 00 I t-~----- t 211,500 00 I 5,083,000.00 I ___n__~ - t--------- 1-- 17,129,700 OU I 4,372,388.00 I ~-------t~~---- t 266,515 00 I 1,'77,761 00 I ~-- 1~--+ 697,'10.00 I 230,000.00 I 1. ~____l_ 00 00 00 00 00 00 00 00 00 at 000 000 500 100 900 500 000 100 000 11 438 412 733 276 58. 596 698 .38 539 99 C) lJ1 L l THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ! k. REPORT i ! ... Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # Date: DECEMBER 6, 1999 Res. # , ! Ii.. Report No.: WD-43-99 OUf File: 0.05.18.21 By-Law # ~ Subject: TRAFFIC ISSUES IN HAMPTON (CONCESSION ROAD 6 AND OLD SCUGOG ROAD) Recommendations: Ii.. t ... It is respectfully recommended that the General Purpose and Administration Committee recommend to COWlcil the following: l 1. THAT Report WD-43-99 be received for information; and 2. THAT Judy Gibbens of the Hampton Citizens' Association be provided a copy of this report. ... II. REPORT 1.0 ATTACHMENTS No.1: Key Map No.2: Correspondence dated September 11,1999 No.3: Summary of Motor Vehicle Collisions l ! ... L i t .. 2.0 BACKGROUND 2.1 At a meeting held on October 25, 1999, the COWlcil of the Municipality of Clarington passed the following Resolution #C-665-99: L I... "THAT the correspondence dated September 11, 1999 from J. Gibbens regarding traffic issues in Hampton, be received; t L f i.. 110u ~ REPORT NO.: WD-43-99 PAGE 2 j J j J J J J j J J J J j J J J J J J THAT the correspondence be referred to the Director of Public Works for review and preparation of a report to be submitted to the General Purpose and Administration Committee; and THAT Judy Gibbens be advised of Council's decision." 3.0 REVIEW AND COMMENT 3.1 As an interim step, until a full review could be completed, the stop bars at the intersection were repainted the minimum distance of 1.5 metres from the intersection to encourage motorists to pull up and take a good look before pulling into the intersection. Temporary warning signs for southbound and eastbound traffic were also installed showing "High Collision Intersection". The summary of motor vehicle collisions, shown as Attachment No. 3, shows that there have been three accidents during 1999, which is an increase from previous years. The vehicle damage has been moderate to severe, but fortunately only one of the 7 collisions over the past 5 years resulted in a minor personal injury. Staff also met with the Durham Regional Police to review the findings of this report. 3.2 Cedar Hedge and Tree on Northwest Comer: Proceeding from the west, the sight distance from this comer looking north was 150 metra, if motorists stop at the painted stop bar to see past the hedge. On November 4, 1999, Staff located the property bars at this intersection and determined that the cedar hedge along Old Scugog Road was on municipal property and not on private property, as originally thought in previous years. Staff met with the property owner on November 9, 1999, and it was agreed that the hedge would be removed by municipal forces and the ground restored to the property owner's satisfaction. 3.3 Elevated Grade on Northeast Comer: Coming from the east, the sight distance from this comer looking north is 180 metres and is considered safe, although during winter months it is possible for snow accumulation to reduce the sight distance. Staff met with the tenant and agreed that the elevation would be ,-., 7 ~ REPORT NO.: WD-43-99 PAGE 3 f ... .. i. 3.4 iI. iI. 3.5 '- i. L 3.6 i. II. ... ~ i. :t. ~ ... ... ... cut back from the property line and sloped towards the ditch to improve year round visibility for low vehicles. Road Grade to the North of the Intersection: There is a dip in the roadway north of the intersection, but Staff confirmed that sight distance is adequate. When the road is reconstructed at some point in the future, it would be designed with a more even grade to further improve visibility. Vision of Stop Signs: Approaches to the stop signs from both the east and the west are very good, but also include advance stop ahead signs as a precautionary measure. Concerns about visibility of the westbound stop sign during late afternoon with the sun falling and shaded, or eastbound with the morning sun, are common to many intersections. Survey of Vehicle Passes: Such surveys are not usually performed, as results would not be consistent from one day to the next. Passing usually occurs when there is a wide variation in vehicle speeds. 3.7 Installation of Flashing Overhead Light or All-Way Stop: The existing traffic volumes and low number of collisions, combined with planned intersection improvements, negate the need for further warning devices which are unwarranted at this time. 3.8 Speeding Concerns: The posted speed is 50 km/hr on Old Scugog Road from 200 metres north of Concession Road 6 to Taunton Road. The suggestion by residents for an all-way stop at the intersection of Old Scugog Road and Concession Road 6 would do very little to reduce any speeding concerns in the actual village. Stop signs are not intended or effective as speed control devices because motorists quickly regain their speeds. Staff is pleased to hear that residents are taking advantage of the Road Watch Program. The Radar Message Board was used 19 times by Clarington residents during 1999, but the unit has not been used by Hampton 1 ~ 0 L REPORT NO.: WD-43-99 PAGE 4 J J j j J J j j j J J j J J J J j J J residents since April 6. 1998. Staff encourage regular use of this device because it transforms speeding concerns into actual results. 4.0 CONCLUSION 4.1 From the above, it is concluded that the intersection improvements to the northeast and northwest comers will improve visibility and reduce the risk of motor vehicle collisions. Respectfully submitted, Reviewed by, ~..,-t.../ V~ r Stephen A. Vokes, P. Eng., Director of Public Works C)r~--L~ Franklin Wu, Chief Administrative Officer RDB*SA V*ce 16/11/99 1. r . J I ;' .. ~--==--=--- -- - - -- ---- - CEDA~HEDGE - REMOVE FROM WITHIN ROAD ALLOWANCE ) ,,: /, ~ / /~ " ~ ROAD __6_-'1 ' LL- -- _ ~- --- _ -- - --- - _ I i : _\-- I ~~ ~ -- .' ~E)(ISTING ---- - -- STOP SIGNS !.. i ... ... ~ #6010 Old Scugog Rd a <( o a:: l.. ~ iI. CONCESSION l.. ~ .. ... H___ -_<!L o C!) ::> u en l.. .. t' '- a ....J o r .. '0 , a:: SUBJEC1L-._ 8' SITE 'i =! a , en '0 o ,... It) '0 a:: i.. L -~.'--~~_::-==:~----===~i .. Taliflton Rdli .. KEY MAP .. EARTH REMOVAL- SLOPE DOWN TO DITCH #2256 Concession i Rd 6 IV lIr~e s I I I I , II ., i/ II' _--..J : DRAWN BY: J.R.M , DATE: NOV. 1999 I REPORT WD-43-99 , I ATTACHMENT NO.1 ,i 1 0 J COUNCIL DIRECTION D-5 j J HAMPTON CITIZEN'S ASSOCIATION 5 ~ " ~ ...................................................................................................................... If" ........!...!~.. ................................................... <eptember 11. 1999 J Durham Regtonal Police 1098 Regtonal Road 57 Bowmanvule, Ontano LlC 3K4 . ~.:ji.~~UTiON -..-...---- .. ..--.-....-...-..- '.' J ReglOn of Durham Works Department 105 Consumers DClve \\.nltbv, Onrano Ll~ 6A3 ",,'" J and J Clerk's Department ~unlClpalitv of Oanngron 41) Temperance Street Bowmanvule, Ontano Ll C 3.\6 ,\rtentlOn' :.fs P Bame Clerk --. - - _.-...-~.;- '?fr'1 -~~ I :. '--. _.. -_d' '-'___ .__.._ J ,-'.'_.-.-~-'.'. ................, ;-- --~....- . -....--.... I ...~ j l_ ____..__ ~~.--. "-"'l .f.. .. ."'-:..--...- -.....-f.... I... ~;~..~~.: I am writing on behalf of the recendy formed Hampton Citizens Association regarding a road and traffic issues of concern to a number of residents Ul the hamlet of Hampton. Ladles and Gendemen, J j The intersection of Old Scugog Road and Concession 6 just north of the hamlet, has been the site of a number of collisions over the last few years, WIth an apparent Ulcrease of late. I have personally wlmessed dClvers completely ruMUlg the Stop Sign as they approached from the west, once narrowlv escapUlg beUlg Side SWIped by a cube van . 'Wben approachUlg from the east Ul the late afternoon there are ttmes and conditions when the deep shade of a sunny afternoon completelv obliterates the stop Sign from view. .\pproachUlg the Ultersectlon from the north, with the nght ofwav, ones VISion IS blocked by a substantial hedge to the nght (west) and unpcured with the slope of the area and a house on the left (east). J j It is Widely recognized by local CItizens that this particular UlterSeCtlon is hazardous as many of us have wimessed collisions or near collisions. Our concern lies now with increased traffic on both Old Scugog and on Concession 6 by people from WtthUl and outside the area uSUlg these roads as an alternate to Taunton and #57. Cnfarruliarity With the poor site conditions of this intersection and sheer numbers (not to mention speed - a whole other Issue) wtll no doubt result in increased incidents. There are numerous school buses uSUlg this route, many making turns from either direction on the 61i1. J J I respectfully request that an in depth review of incident reports at the police depamnent and complaints directed to the Oaringron municipal offices, be undertaken by the police to get a sense of the 'cause' of the collisions. We would also request that a survey of daily vehicle passes be undertaken to compare with historical figures, should they exist. We ask that the police and works department staff conduct a site visit to detemune what unprovements could be made to this J J 1 1 ATTACHMENT NO.: 2 'U:PORT NO.:. WD-43-99 J J iI. ~ - ! iI. .. .. ... l. ... .. I ... .. ~ ... ,,-. ... ... .... ... :HerSeCtlCm ,")r s;u'etv sake, (~wen the Slope or' the i.illd Mound a115 area and the poslt1on or' the homes rm t\vo 0r' the four comers we realize there IS not much that can be done to substantlallv :ncrease Site hnes. :-'or thiS reason we suggest that consideration be glVen to installation of an overhangmg dashmg lIght. or unplementlng a four way stOp. \Vlth warnmg itghts, TI1e latter would provlde the extra henetit ot' ;lddresslng some of the speeding that IS causmg greater concern wlthm Hampton Itself. .ill Issue that seems destined to Increase as weil With the growth along Taunton Road toward Oshawa md as the -tu7 moves further Into Durham Regton, The second Issue we r;use at this ttme IS the outrageous speeding that IS occumng along Old Scugog Road between the 6th concession and Taunton Road - the full length of the hamlet boundanes, We have been taking an active approach through the Road Watch program that we plan to expand through some strategtcallv placed volunteer spotters, and wtll be calling for more information regarding the use of the speed Sign, In the meanttme the support of the Durham Regtonal Poltce In Increased patrols and preferably In settIng up some radar survetllance at tImes when we have noted the most traffic would be appreciated, I have called the Bowmanvtlle detachment twice m the last 3- -t weeks With this request, both tImes notlng that the 'regulars' start speeding through at exacdy 5:45 a.m. and it contlnues until about 7:45 a.m. every week day. One must asswne that those h~ed to work at this tIme are the same ones who then return between 3:15 and 4:15, when Old Scugog IS extremely busy With walking school children and buses. For your information the Hampton Citizen's ASSOCiation IS working together right now With the prmclpal of Hampton Junior Public School (and hopefully their Parent Council) in lessenmg some of the traffic and hence safety concerns by mvestlg"lltlng the unplementatIon of a ''Walking School Bus" program; we are taking an actIve role in unproVUlg safety from mside the village as well. Concerned citizens in Hampton are interested in keeping this a safe area for local residents and those who pass through. We anXIously aw;ut heanng the outcome of your consideration of these requests. Sincerelv, , ~~~~~ PreSident, Hampton Citizen~ ASSOCIation 2- 4'~ ~ ~(go ~~ oUciJ .8,-0 cc: ~larv ~ovak, Jim Schell 2 , 11 2 1999 (3) MVC# 99-12479 99-79150 99-103372 1998 (2) MVC# 98-15817 98-67122 1997 (0) J J MOTOR VEHICLE COLLISION RECORDS j CONCESSION ROAD 6 AT OLD SCUGOG ROAD, HAMPTON J .J J j j j J J J .J J j J .J J J (As of November 1, 1999) Details February 7, 1999 at 1 :25 p.m., eastbound vehicle stopped but did not yield right of way to southbound vehicle, roads dry, no injuries July 29, 1999 at 5:45 p.m., eastbound vehicle stopped but did not yield right of way to northbound vehicle, roads dry, no injuries September 28, 1999 at 8:45 a.m., eastbound vehicle stopped but did not yield right of way to southbound vehicle, roads dry, minor injuries Details February 17, 1998 at 6:00 p.m., eastbound vehicle stopped but did not yield right of way to southbound vehicles, roads wet, no injuries July 2, 1998 at 4:35 p.m., eastbound vehicle stopped but did not yield right of way to northbound vehicle, roads dry, no injuries No recorded collisions. 1996 (1) MVC# 96-102161 1995 (1) MVC# 95-118393 Details September 12, 1996 at 5 :20 p.m., eastbound vehicle did not stop, striking a southbound vehicle, roads dry, no injuries Details October 17, 1995 at 11 :30 a.m., eastbound vehicle did not stop, striking a southbound vehicle, roads dry, no injuries 5 accidents in 3 years = 1.7 average per year 7 accidents in 5 years = 1.4 average per year 1 3 ATTACHMENT NO.: 3 REPORT NO.: WD-43-99 ... ... THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON - REPORT , ... Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # Date: DECEMBER 6, 1999 Res. # ... Report No.: WD-44-99 By-Law # \ ! ... Subject: PARKWAY AVENUE, BOWMANVILLE CONVERSION OF YIELD SIGNS TO STOP SIGNS Recommendations: ! ... ill. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-44-99 be received; i.. 2. THAT approval be given to change the existing yield signs on Parkway A venue to stop signs; and t .. .. 3. THAT the by-law attached to Report WD-44-99 be passed by Council. .. REPORT 1.0 ATTACHMENTS ... No.1: Key Map No.2: Proposed amending By-law .. 2.0 BACKGROUND ... 2.1 Staff was advised that a number of residents both on and adjacent to Parkway Avenue, Bowmanville, were concerned about vehicles cutting over homeowners' lawns at various cUlVes and comers in this neighbourhood. Staff noticed that Parkway Avenue is controlled by yield signs, not stop signs, and it was agreed that we would investigate whether the two existing yield signs on the street could be changed to stop signs. ~ ... .. I.. 1 ~ REPORT NO.: WD-44-99 PAGE 2 J J J J j J j j .J j j J j j j J J J J 3.0 REVIEW AND COMMENT 3.1 Highway Traffic Act Definitions: STOP SIGNS: Every driver approaching a stop sign at an intersection; a) shall stop his vehicle at a marked stop line or, if none, then immediately before entering the nearest crosswalk or, if none, then immediately before entering the intersection; and b) shall yield the right of way to traffic in the intersection or approaching the intersection on another highway so closely that to proceed would constitute an immediate hazard and, having so yielded the right of way may proceed. YIELD SIGNS: Every driver approaching a yield right of way sign shall slow down to a speed reasonable for the existing condition or shall stop if necessary, and shall yield the right of way to traffic in the intersection or approaching on the intersecting roadway so closely that it constitutes an immediate hazard and having so yielded may proceed with caution. 3.2 Residents are concerned with vehicles rolling around the comers without properly looking for pedestrians or oncoming traffic. The area is in close proximity to St. Joseph's Separate School and neither Parkway A venue nor Parkway Crescent have sidewalks to assist pedestrians. 3.3 Although both a yield and a stop sign should provide similar protection when obeyed, stop signs would be more appropriate at the Parkway A venue location. 3.4 During the review, staff also noted that Mutton Court, which is a short road extension off Parkway Crescent, was never included in that stop sign schedule and will be included with this proposed by-law amendment. 1 ~ I ~ I ... REPORT NO.: WD-44-99 PAGE 3 I I ~ 4.0 CONCLUSIONS 4.1 From the above, it is concluded that the Traffic By-law 91-58 should be amended to reflect the proposed changes. ... ... Respectfully submitted, Reviewed by, .. .. ~~ Director of Public Works , '--. v~~~~ Franklin Wu, Chief Administrative Officer - I ... RDB*SA V*ce 26/11199 ~ I ... i., I ... ... L , ~ K: I L. L .. I, ! I11III .. 10 J J j J j J J J j j j J J J j ] J J J PARKWAY CRESCENT PARKWAY AVENUE ---------~-~-~~-- PARKWAY .... w W Q: .... CJ) ~ Q: W en :::i .i . CRESCENT z.... OQ: ~::) ::)0 ~(.) ~//-/ ---~/ ------ ! ~IMP~UN Avt:NUE . - PROPOSED SlOP SIGN LoeA TIONS '--- .{ ~ i Southw.y /' I,' 0;11' II' _ I~ 1 I B...IN R~ ~~-----: ,---">: - , 1\ ~I I" . MacOon.lcl-Cartier FrHw.~ ~ '. \ I, 1 --, ~/-, c~-,_,___ i ,'=========----==-~_______ --~~~ 1 ~. ---------, ==-r- SIJBlECT SffE II , :- ----',I !! I . /f ~~~ s KEY MAP , II DRAWN BY: J.R.M :i DATE: NOV. 1999 II REPORT WD-44-99 I ,II ATTACHMENT NO.1 1 1 7 --- / / i I i I I I 1 II I I I , I: II , ---.J, I .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON .. BY-LAW 99- .. Being a By-law to amend By-law 'II-58. as amended being a Bv-law to Regulate Traffic on Highways. Mumcipal and Private Propeny In the Mwuclpal1ty of Clarington .. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it desirable to amend By-law 'II-58: ... NOW THEREFORE the Council of the Corporation of the Municipality of Clarington enacts as follows: I) Schedule XVII "Yield of Right-of-Way Signs" of By-law 91-58 is amended by: ... A) deleting the following reference: ... Column I Intersections Parkway Avenue and Parkway Crescent (Bowmanvllle) Column 2 Facing Traffic Westbound on Parkway A venue .. Parkway A venue and Parkway Crescent (Bowmanville) Eastbound on Parkway Avenue , .. And 2) Schedule XVI "Stop Signs" ofBy-law 91-58 is amended by; .. A) adding the following reference: ... Column 1 Intersections Parkway Avenue and Parkway Crescent (Bowmanville) Column 2 Facing Traffic Westbound on Parkway Avenue ... Parkway A venue and Parkway Crescent (Bowmanville) Eastbound on Parkway Avenue f i .. Mutton Court and Parkway Crescent (Bowmanville) Northbound on Mutton Court \ i. 3) This By-law shall come into force on the date that it is approved by the Council of the Regional Municipality of Durham and when signs to the effect are erected. l BY-LAW read a first and second time this 13th day of December 1999. BY-LA W read a third time and finally passed this 13th day of December 1999. , '- MAYOR .. .. MUNlCIP AL CLERK. t ... 1 8 ATTACHMENTNO.: 2 REPORT NO.: WD-44-99 \ ... ... .. ~ i. Meeting: Date: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # DECEMBER 6, 1999 Res. # lilt Report No.: WD-45-99 , t' [ ... Subject: By-Law # MILL STREET/CLARKE STREETIPORT OF NEWCASTLE DRIVE INTERSECTION SIGNAGE \ i. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: .. i I.. 1. TRA T Report WD-45-99 be received for infonnation; and 2. , i ... f lilt THAT the Mill Street, Clarke Street and Port of Newcastle Drive intersection be controlled by a west bound yield sign, an east bound stop sign and through movements be allowed on the north and south approaches to the intersection. REPORT 1.0 ATTACHMENTS No.1: Key Map of Port of Newcastle DrivelMill StreeUC1~ke Street Intersection, Existing and Proposed Traffic Control No.2: Traffic Count Summary .. ! ... ~ ~. ~ 2.0 2.1 I ... ... .. .. BACKGROUND In order to provide access to the Port of Newcastle Subdivision the intersection of Mill Street and Clarke Street must be reconstructed. Plans prepared by the developer and approved by the Public Works Department require that the existing radius on Mill Street and 'T' intersection with Clarke Street be replaced with a 4-way intersection. The new intersection would provide through movement for north and south bound traffic and i : 1 ~ REPORT NO.: WD-45-99 PAGE 2 j J j J J J J J j J J J J J j .J J J J controlled access for east and west bound traffic. The configuration of both the existing and proposed intersection is detailed on Attachment No.1. 2.2 Over the past 6 months several meetings have been held between Public Works Staff and members of the Bond Head Community Association (BHCA) regarding signage and right- of-way issues relating to the proposed intersection. The BHCA were objecting to the proposed signage. They felt that in the short term, traffic volumes using the east approach would be higher than traffic volwnes moving north and south through the intersection and therefore no traffic controls should be placed on the east leg. 3.0 REVIEW AND COMMENT 3.1 A traffic count was conducted at Mill Street south of Clarke Street to confirm existing traffic volumes. The results are provided on Attachment No.2. The traffic volumes counted confirmed the theoretical volumes that had been used in traffic analysis prepared for the Port of Newcastle Subdivision. Peak hour volumes of counted traffic varied from a low of 86 vehicles to a high of 189 over the 7 days of data collection. The calculated theoretical PM peak hour traffic was 148 vehicles. Only 2 days of counted data had a peak hour traffic volume greater than 148. On Sunday September 12, 1999 and Sunday September 19, 1999 the counted volumes were 161 and 189 respectively. In general, the existing traffic volumes can be categorized as low. 3.2 Under full buildout of a "Traditional Community", the Port of Newcastle Subdivision will generate a north south theoretical through traffic volume of978 vehicles per hour. 3.3 Standard traffic engineering principles dictate that right-of-way be provided to the major street where major streets and minor streets intersect. It has also been standard practice in the Municipality to assign right-of-way at new intersections based on future traffic and not existing traffic volumes. This approach provides continuity in traffic control over time leading to a more predictable and safe driving experience for motorists and pedestrians. This philosophy was most recently employed when the Scugog Street/Middle Road intersection in Bowmanville was reconfigured in 1998. . : ~ 2 U .. REPORT NO.: WD-45-99 PAGE 3 .. 4.0 4.1 ... CONCLUSION ... In consideration of the above noted factors, Public Works originally recommended that a stop sign be placed on the east and west legs of the Mill StreeVC1arke Street/Port of Newcastle Drive intersection. After hearing the concerns of residents, other alternatives were reviewed and the stop sign proposed for the east leg was changed to a yield sign. Public Works felt that this was a reasonable compromise as it conformed to the right-of-way principles previously stated while minimizing vehicular delay for the short term condition. .. ... Respectfully submitted, Reviewed by, ... ... ~~ Stephen A. Vokes, P. Eng., Director of Public Works cl r~-=~3-k Franklin Wu, Chief Administrative Officer I.. ... ASC*SA V*ce 26/11199 .. .. iI. .. ... .. .. .. ... 1 1 2 1 r / ,-/ / ~...../ / _~v 1"'" /,/ ~... I ,~/ '''"" -S I r / / ~~.... I \/ / '~Cl.;) ;/ ,,'<'~ / Qjo'\ ~~'f'" " .... / " .... , / , / .... / '" I v ..... ,/ --.._- / ~ -' --- " / /' -.... - -- .--- -- \ \ \ aIC .....""\ _\'t .. -' --- .-' \ _,,_~S1\.t. .... .....,.. \ ~ v _ \ 011"' .... - \ ,0\\1 .. ._ _ _ _ - - - \ ..,.,---.-..... \ ----- \ \ \ \0 \ \ \0 P \ \ \ \ \ Hi II: =>> ~ I EXISTING INTERSECTION PROPOSED INTERSECTION --------- PORT OF NEWCASTLE DRIYEIMLL STREET / CLARKE STREET INTERSECnON EXISTltG & PROPOSED tf' INTERSECnoN CONFIGURAnONS /" a.~~~.:~ II...... PA". MIll...... TTACHMENT NO.: 1 PORT NO.: WD-45-99 1 1 22 j j j J J J J J j J J J J J J J J J J .. .. ... MilL STREET SOUTH OF CLARKE STREET, NEWCASTLE TRAFFIC COUNT SUMMARY .. Peak Hour Infonnation 24 Hour Information Date of Count AM PM North South p.n Hour Vehicles Peak-Hollr Vehldee Bound Bound T.... 7154 705 1~' Sat, Sept 11, 1999 10-11 118 1-2 133 52.01% 47.9W. 789 751 1$40 Sun., Sept. 12, 1888 10-11 112 2-3 1151 51.23% 48.77" 519 497 1018 Mon., Sept. 13, HlS8 9-10 82 2-3 8S 51.0814 48.92% 651 645 12M Tue., Sept. 14. 1999 11M1 77 2-3 111 50.23% 49. new. 838 681 1317 Fri., Sept 17, 1999 11-12 84 3-4 119 48.29" 51.71" 71. 747 ,. Sll, Sept. 18. 1998 11-12 119 1-2 146 49.01 " 50.99~ 848 827 1875 Sun., Sept. 19, 1999 11-12 1151 3-4 189 SO.63" 41l.37% I \ ~ ... .. ... I .. ... .. .. btlma18d 1... Background Trame For Mlllet....tI Lak.Sho... Road From Aprtl1tM Tratllc Impact Study Prepared By Cole Shennan \ f .. AM Peak Hour 84 PM Peak Hour 148 L. No analysis was done for the weekend peak hour < .... i k ... .. .. ... III-. 23 AITACHMENT NO.: 2 REPORT NO.: WD-4S-99 L I t .. l .. i i .. Meeting: Date: ill. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT GENERAL PURPOSE AND ADMINISTRA nON COMMITIEE File # DECEMBER 6, 1999 Res. # Report No.: WD-46-99 t, ... Subject: By-Law # GTSB TRANSPORTATION WORKSHOP .... Recommendations: j ~ .. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-46-99 be received; and , ! lilt 2. .. . ... 1) ... I lilt , ~ ! ... \ L. 2) ... ... ... ... THAT Lynn Morrow, Executive Director, Greater Toronto Services Board, be advised of the following comments: The Municipality of Clarington: Recognizes the difficult challenges of this endeavour and generally supports the group's initiative to form transportation vision framework and both short term and long term strategic plans for Greater Toronto Area Municipalities. The intent of which is to ensure strong economic performance and environmental sustainability with a mix of capital spending on both roads and transit. Maintains the focus should be on moving people and goods across the region and among communities and not dictating changes to existing official plans, municipal capital budgets or local transit services. 11 24 '''fHA T the correspondence dated October 11, 1999 from Lynn Morrow regarding the GTSB Transportation Workshop, be received; j J j J J J J J J J J J J J J j J J J REPORT NO.: WD-46-99 PAGEl 3) Maintains the need for a specific reference to rural areas and not just a Toronto focus with a review and possible provision to restore full train service easterly to Oshawa. 4) Is involved m a current locallDurham Regional initiative with Entra Consultants to develop a strategy that rationalizes the roles and responsibilities of five operators in the delivery and operation of transit services in the Highway No. 2/401-transportation corridor. REPORT 1.0 AITACHMENTS No.1: Correspondence dated October 11, 1999, from Lynn Morrow, with a copy of.. Board report and the Workshop Proceedings 2.0 BACKGROUND 2.1 At a meeting held on October 25, 1999, the Council of the Municipality of Cl~. !\'..u ..n'.'~ passed the following resolution: "':<;~:W: THAT the correspondence be referred to the Director of Public Works for review and preparation of a report to be submitted to the General Purpose and Administration Committee; and THAT Lynn Morrow be advised of Council's decision." 3.0 REVIEW AND COMMENT 3.1 The distribution of the first Transportation Workshop Proceedings by the Greater Toronto Services Board to all municipalities and transportation agencies was intended to promote understanding and spark further debate. Responses were requested within 60 days, with the 11 25 ... REPORT NO.: WD-46-99 PAGE 3 .. L .... 3.2 ( ... .. ... ... 3.3 .. r .. ... ... 3.4 c ~. t .. ... , L \ f .. 3.5 .. ... il. second workshop scheduled for October 22, 1999, with future dates undisclosed. The intention is to create both a vision for future transportation and to devise a strategy for priority transit measures, which could be incorporated within the next two years. Creating a Greater Toronto Area transportation vision and converting it to reality is a difficult undertaking. Past reports have been prepared, but never acted upon. The goal of the workshop was not to complete action plans, but to initiate the process of reaching consensus on various strategies. To move forward on seamless transit will require a commitment by politicians and professionals to a transit vision and to long-term and short- term plans. The next steps include preparing a region-wide vision for transportation, gleaning the key findings from the considerable amount of work that has already been completed, and developing a consultation process for involving the various organizations who have a contribution to make in fitting together the various pieces of an integrated transportation"' ';; plan. The Transportation Planning Staff Team is working to refine the transportation vision developed at the Workshop and will report back to the Transportation Committee with a . .'. '.. .,i.,. .~,: '.y.... ..!.~:, :to' recommended GTA/Hamilton- Wentworth transportation vision as soon as posstble..Ci/il.; , ~ The implementation of this plan is driven by the co-ordinated commitment of the Greater Toronto Services Board and its members, as well as local and regional municipalities and the support of an informed public. The workshop is the first step towards an "Agenda for Action" that needs to include an agreement by the GTSB on a region-wide vision for transportation, elements of a long-range plan for integrated and seamless transit service, and a prioritization of short-term steps that can be taken to begin the journey toward the transportation vision. The most recent report of proceedings from the October 22, 1999 Transportation Workshop, regarding fimding issues, was not posted to the web site (www.gtsb.on.ca) at the time this report was prepared. 126 REPORT NO.: WD-46-99 PAGE 4 j j j J J J J J J J J J J j J J J J J 4.0 CONCLUSION 4.1 As mentioned previously, the distribution of the first "Transportation Workshop Proceedings" was intended to promote understanding and spark further debate. Recognizing this, it is concluded that the Municipality's comments for this early stage of the process will be general in nature and generally supportive. Respectfully submitted, Reviewed by, ~~ Director of Public Works ,,:J f ~ .=t0u Franklin Wu, Chief Administrative Officer RDB*SA V*ce 29/11/99 1 1 27 I I \ - I t, .. \ .. GTSB Greater Toronto Services 8_49 2 20 PH '99 \ ... \)ctOber 11. i 999 ,...~..._-~.. f ... ..--.....---'" \L:1vor Diane Hamre ; \tunlclpalirv or' C!J.nngton ... -+0 Temperance Street. Bowmanvdle. ON LIC 3:\6 L .._.l......;.;...~ f?S ..._ 15C -.J.-..:= ''v~?'t.s I ~;:;:;r. ..----..-____..4 "'1"1 .., , ."..... u" .:.. ,:"J~ 1-'-":-:--~....-_:_- :__.; . , -. I... - I _-..l.__ i f ":. ~.i~',~.r. .-:~ ..c .-, ". :--l I ! w.(,.. u I... p'~ D\?Jr .\hvor Hamre. ... The Board at Its meeting October 1 It 1999 adopted clause .2 in Transportation Committee Report No.5 as amended. Included in the clause was a recommendation ~ t'rom the Transportation Committee that the proceedings from the Board's August lOth ... Transportation Workshop be sent to GTSB member municipalities and transit I authorities tor comment within 60 davs. A copy of the Board report and the Workshop t ... Proceedings is enclosed. Recognizing municipal councils meeting schedules your early attention to this ... matter would be appreciated. Responses should be forward to Lynn Morrow at the address below. \ f lilt YC)urs trulv. "1'~3' . r'.~. "j ...-:.,1 .. ... ~ . //'( I t : ~~-~4~~--- n Morrow i. xecuttve Director ! II. .---- ; .~ ,'4; cc :Y1unicipal Clerk ''''7l-'' - :.. ..':'.Ao . '.- /J r --. -.. " J ,: ~-z;.'/\ euAliUJ .L<Jb:v~-J .. enclosure ... IPJO L G.,~_... ... 1000 Murray Ross Parkway, Toronto, ON M3J 2P3 Tel: 416-338-2990 Fa.x: 416-338-2994 Toll Free: 1-877-335-3319 .. 28 ATTACHMENT NO.: 1 REPORT NO.: WD-46-99 GTSB j J j J j J J J J J J j J j J J J J J Greater Toronto Services Board 771t? Board ac ic::,' meecltlg Occober 1" 1999 (1dopced che following report of che Transportatiotl C~1tmwttee, Clause 2 of Transportation Committee Report No.5 GTSB TRANSPORTATION WORKSHOP PROCEEDINGS - AUGUST 10, 1999. The Committee had before it a report from the Executive Director dated September 9. 1999. setting out the proceedings of the GTSB Transportation Workshop held on August 10. 1999. The Committee recommends that the Board adopt the recommendations contained in the report of the Executive Director (September 9,1999) amended to read as follows: 1. The GTSB Transportation Workshop Proceedings be forwarded to the Board for information; 2. The Transportation Planning Staff Team refme the transportation information developed at the Workshop and utilizing the other reports that are available report back to the Transportation Committee with a recommended GTNHamilton-Wentworth transportation vision framework as soon as possible; 3. The Transportation Planning Staff Team consider the Workshop Proceedings in preparing a transportation plan for the GT A and Hamilton-Wentworth for consideration by the Transportation Committee, and all municipalities and transportation agencies be requested to provide their comments on the Workshop Proceedings within 60 days; and 4. The appropriate officials take the necessary action to give effect hereto. 1 : 29 ~ '- I ... ., .. \ The Cummlttee submits the rollowing report from the E.xecutive Director .. (September 9. 1999): i L. [t IS therefore recommended that, t 1. { .. ., t ~ I.. L3. t ... -+. the GTSB Transportation Workshop Proceedings be forwarded to the Board for mtormatlon; the Transportation Plannmg StaifTeam refine the transportation vision developed at the Workshop and report back to the Transportation Committee with a recommended GTNHamilton-Wentworth transportation vision as soon as possible; the Transportation Plannmg StatITeam consider the Workshop Proceedings in preparing a strategic transportation plan for the GTA and Hamilton-Wentworth for consideration by the Transportation Committee; the appropriate officials take the necessary action to give effect hereto. f .. . Introduction l :... The first GTSB Transportation Workshop was held on August 10, 1999. Workshop participation was significant and contributions to the day were generously 1 given by a variety of organizations and individuals committed to addressing the ... transportation challenges faced in the GT A and Hamilton-Wentworth. The attached 1 Workshop Proceedings give a flavour of the breadth and scope of the event. ... Background 1 t .. The Board at its meeting April 23, 1999, directed that a Transportation . Workshop be arranged which would both enhance understanding of GT A t transportation challenges and opportunities, and initiate priority elements of the ilia Transportation Working Group's work program. ~ ... G T NHamilton- Wentworth Transportation Plan L The workshop was a starting point. Its purpose was to move forward on a ' commitment to an integrated transportation system in the GT A and HamillOn- \ Wentworth. This was achieved by building a better understanding of the GT A transit ... network, existing inter-municipal arrangements and efforts to improve transit's share of travel, and the challenges we face; and by demonstrating a willingness to work together and the need to move forward quickly. lit. ~ i 1 30 3 j J j J J J J J j J J J J J J J J J J The Transportation Plannmg StatTTeam has been established and work has begun on prepanng a strategIc GT A/Hamllton-Wemworth Transportation Plan. The ne~l steps mclude prepanng a reglOn-wide vIsion for tranSpOrtatlOn. gleanmg the key tindings from the considerable amount of work that has already been completed. and developmg a consultation process tor mvolving the VarIOUS organizations who have a contnbutlon to make in rittlng together the various pieces or- an integrated transportation plan. Conclusion The Transportation Planning StatTTeam IS working to retine the transportation Vision developed at the Workshop and will report back to the Transportation Committee with a recommended GT NHamllton-Wentworth transportation VIsion as soon as possible. Insights from the Workshop will be useful input to the preparation of the strategic transportation plan. As indicated at the workshop a copy of the proceedings will be sent to all participants. In addition the proceedings will be publically available on the new GTSB web slte (www.gcsb.on.ca). including a video summary program being developed by Toronto's CyberTV. 1 : 3 1 -.... .~ ~ >.... ~~\ .~ I ,... - ., ... ... j .. , ... ... , w .. , .. I j ... .. ... ... I I ... ! t II. II. i I till ... GTSB Transportation Worksbop August 10, 1999 i I i. ... .. 11 32 :"4~'4f~1\T")~. ..a~' . .. .... ,.112_-. ..... , ....... . \. ~ - JI .9~. .,.... , ..,.. '. ,"'~-c......n :.~,~.,.......J. ~p.~.c:... ~:I..~.~~il\ . . ... .:' "- . , ...,I tl" ....." "".1 ,. ~: ..,,-, '''A ~..... On August 10, 1999 the Greater Toronto Services Board hosted a transportation workshop 1ft an efFon to ina-ease awareness ofkey transportation issues facing the Greater Toronto Area., particularly congested roads and the declining share of trips made by public transit. The workshop was the first of two - the second will take place on Oaober 22 and will specifically address transportation funding. Conclusions reached in these workshops will form the basis of a strategic plan for GTA municipalities in their quest of long-term solutions. This Agenda for Aaion is intended to include steps that can be taken in the next couple of years to provide immediate relief from a problem that is already negatively impacting on the region's economic competitiveness and the quality of life of its five million residents. This report of the first workshop proceedings is provided for the interest of groups or individuals who could not attend, in the hope that it will promote understanding and spark further debate about the transportation challenges. we face today and in coming years. A Startin, POiQl GTSB Chairman Alan Tonks opened the workshop by inviting participants to help devise a ~ for priority ~it.measures that could be implemented throughout theGreater Toron~ Area and Hamilton- Wentwonh within the next two years. He noted that the economic performance and environmental health of the GT A depends on an effective transportation network. VWe have a great responsibility in front of us," he said. "The economic competitiveness of the GT A depends on getting our transportation act together; the environmental sustainability of the region depends on it; our quality of life depends on it." He reassured panicipants - about 125 registrants including regional and local politicians - that the focus is on moving people and goods across the region and among communities and not on dictating changes to existing official plans, municipal capital budgets or local transit services. He labelled the workshop a "staning point" that would "kick-start" the process of increasing public commitment to transit. GTSB TtanSpOftdon Workshop P8ge 1 11 33 j j j J j J J J j j J J J J J j J J J i ... York RepOD ClaaintWl Bill EiIcb, co-<:hairnwl of the umspolUtion / L. committee, observed that the large turnout on a hot day in August was a sign of the high priority pbced on working together and finding , transportation solutions without delay. .-. lilt ... . Workshop ProceediDp ... The Economic Re~oD - A Reality Check This presentation provided an overview of regional growth, changing demographics, growing congestion, the declining share of trips made by transit, and other transportation-related issues and problems in the GT A and Hamilton-Wentworth. It also addressed the effectS of these issues on the quality of our lives and our economy. i ... i: i. ! 1.. r , i L. ~ .. I ... ; ... \ t t ... \ ... L A number of key conditions were identified: · Employment in the GT A is growing faster than it is in Ontario or the country as a whole. · Theie is a strong relationship between employment and net migration patterns, since migration depends on employment. i .. \ ... I .... .~ GTSB Transpon.aon WortcIhop Page 2 t '- ll54 :-.lIt. '... ~.... ..we.. - '-, ......."~ ;....~ ~. ,> , . .J J J J J J J j j J: i J j J j J j J J J · The area of greatest growth in the GT A will be outside of Toronto. · Between 1991 and 2021. the GTA's population will grow by 57 per cent and employment will grow by 64 per cent. · The population is aging and demographics are changing, both of which will lead to increasing travel and changing travel needs, such as more auto trips and increased demand for specialized transit services. · Transit ridership is up, but the share of total trips taken by transit is down. Some consequences were noted: · There will be increasing travel and increasing congestion. · Travel in congested conditions has already increased absolutely and as a percentage of all trips taken. Certain solutions were proposed: · There is a need for increased capital spending on roads and transit throughout the region. · In municipal Official Plans there should be more focus on transit. · We need to take a proactive approach to the provision of transit. Today, Transit SYStems This presentation provided a look at the twO aspects of our transit system (interregional transit and local transit with cross-boundary connections), current service levels, fare integration, information systems and accessibility features. It also addressed what is currently being done to integrate transit among vanous operators to provide a seamless service to commuters. ,/ GTSB T~WorUhap P8ge 3 1 1 35 · GO Transit is a regional carrier, providing some 40 million trips annually. 4 '.' : · The ukeshore line provides all-day service between Oakville and Pickering and during peak periods extends to Hamilton and Oshawa. · On radial lines - Georgetown, Milton, Bradford, Richmond Hill, Stouffville - service is provided in the rush hours. · Buses are employed to increase the ridership market for trains and are also used to supplement and support train service. · More than 110 buses depart daily from Union Station. · Regional buses provide all-day service to less urbanized areas, such as Uxbridge. · Local transit systems provide connections to GO Transit, primarily to rail system. · Bus to train fare integration allows GO ticket holders to ride locally free or at a reduced fare. Local Transit · Sixteen of the 18 transit systems in the GTA and Hamilton- Wentworth, provide some connections to at least one neighbour. · There are three types of cross-boundary service: (1) service integrated, extra fare, (2) service integrated, closed door, and (3) service and fare integrated. · Service provided by the TIC into neigbouring municipalities is an example of integrated service but where commuters pay fares to both operators. .. ,-. ~ ~ ..;..... ..... f .. t':n T__..~. , ", ~~,tl 1)6..j 'i J I L .. j .. , ... \ .. I ... ~ ... L ! I.. , t ... . ts.:'- --'" -: ~.~ ::.~ "~~.- I .... } ! '" ~ ... ~ I ... \ .. .. .... -.~ ,.' J... .", . . . i I.. GTSB Transponation WclrUhop Page" 1 1 3 6 -.. .. ...... ,/- ( ~ -~~..- . - ............. ... . '. ..... ... . '- .. j j j J J J j J j J J J J J J J J J J · Services provided by municipalities.into T oroatO represent , , integrated service but where the buses cannot provide local service within Toronto. '~ ... ~. .~ , · Service across municipal boundaries outside of Toronto represents a fully integrated system where no additional fare is paid and transfers are accepted between systems. Examples of Current Local Initiatives This discussion attempted to answer the question: Are we boosting transit ridership? · Market Analysis: The TIC is conducting research on riders who take transit by choice (they own a car and could choose to drive). The goal is to determine what makes transit attractive in order to market those benefits. · Report Card: York Region asked the public to rate how well its Official Plan has been implemented in the past five years. It found the Official Plan to be supportive of transit but showed that transit was performing poorly. As a result, York municipalities created a transit task force to co-ordinate east-west services and to proceed with high-occupancy vehicle lanes (HOV). · New Development Areas: Mississaup studied the low-density character of development and its impact on transit use. It noted a high growth rate and increasing population and employment in new development areas. Mississauga Transit responded by introducing new fringe routes and providing local tnnsit as soon as the roads are available in order to capture riders early. · Interregional and Local Fare Arrangements: Durham recognized increasing demand for cross-boundary services between Ajax and Whitby. A fare agreement with GO Transit allows Whitby passengers to transfer free in Whitby and for SOt in Ajax. Without GO, it would cost each municipality $56,000 annually, but under this system the deficit, billed to Whitby, is just $10,000. .,I GTSB Transportation WorkIhop P8ge 5 i 1 37 - ....~ _.. .~ 'r ... a. 14 . . . .J....... . . ; J"- ... The goal of the workshop'Was not to complete action plans, but to initiate the process of reaching consensus on various strategies. To move forward on seamless transit will require a commitment by politicians and professionals to a transit vision and tv long-term and short-term plans. Participants were divided into five working groups representative of various points of view. Members consisted of politicians, municipal su..ff, transit operators, planners, consultants, advocates and interest groups _ each bringing individual perspectives, issues and proposals. \ , II. , ... ~ ... .. ? ... l -- - --:,-:-- I .. I , ... .. ! ... lUSH HOUR rRMf'C " k !: ... _ -7-':r'_~ ~ . ill. The afternoon workshop was divided into three phases. In the first, participants were given a draft transportation vision for the region and asked to revise it to reflect their own aspirations. In the second, each group was asked to develop a long-range plan including specific recommendations. In the final phase, they were invited to further refine their long-range plan and to identify any items that could be considered achievable in the short term. .. I i.. ... .... GTSS TranspoNtion WClfUhop Page 8 ... L 1 1 38 _1" -. ( ( .'-' T ..... .J j j j j J J j j j j J J J j J J J J ...... Participants began their consideration of transportation solutions by reviewing a draft vision containing 10 elements: 1. A more compact urban form, focused on a series of nodes and corridors supported by priority transit, such as advanced traffic signals, special lanes and so on. 2. Compact, mixed-use communities and neigbhourhoods supported by transit-friendly design and pedestrian and cycling activity, so that GTA communities are served by the most appropriate service options. 3. Planned and co-ordinated transit routes and nodes, roads, parking and truck routes across the GTA 4. Transit service more attractive relative to the automobile. 5. Universal access to all components of transit so that persons with disabilities enjoy equal levels of service. 6. Integrated fares and services across boundaries and between buses and trains. 7 . Technologies applied throughout the transit system which will help people get around while protecting the environment. 8. Infrastructure kept in a good state of repair, including roads, rail, buses and terminals. 9. A GT A transit plan supported by stable and sustainable funding and revenue commitments. ./ 10. Strong local and regional political leadership with a commitment to implementing a proactive and progressive transit plan supported by an informed public. Groups spent from one-half hour to almost the entire session discussing these elements. All of the groups struggled with the vision, with these points being most contentious: · The focus appeared skewed toward transit. (It was explained that this was the preference of the Transportation Committee, not the result of a lack of understanding of the overall context.) · There needs to be specific reference to rural areas. Most groups felt there was an urban focus, particularly a Toronto focus. GTS8 T~ Workahop P.7 1 1 39 - · The conu:xt for the vilion ~~""I~ participants called for the defIning of overall principleS and objectives. . There should be more balance between transit and roads. It was observed that the movement of goods and services requires more focus on roads. The diversity of communities and environments across the region also calls for more balance. Development Issues The first two elements of the draft vision relate to municipal planning. While revision of Official Plans is not the aim of this exercise, the discussion groups all expressed concern that the context assumed a highly urbanized community with high levels of transit service. Participants from smaller communities felt that these elements of the draft vision reflected a lack of understanding of smaller and urban areas. Many also felt that the two points represented an attempt to encourage, if not impose higher densities in their communities. As one participant noted: Good communities include transit; they aren't necessarily created by transit. It was also noted that in many local and regional Official Plans there are many transit-supportive provisions and requirements, but that much of the effect is lost in implementation and through amendments to accommodate individual developments. As a result, in the revised draft vision the first two elements are combined into a single statement, and a new item is added reflecting the need for sensitivity to different planning contexts and for not diminishing the effectiveness of transit-supportive Official Plans through cunendments. ... "~ -... .... ....,. ~ ~ i.. , ... i~ 1 ill. I ... ~ .. .... ... .. II. ... ... ... lilt lilt .. .. - .. "-..- ."!~ --- " _. ( '-~... .... GTS8 T,..~, Wabhop PIg8 8 1 1 40 Transit Services The third, fourth and sixth s~tements relate to the provision of transit services across the region. Many groups found an inherent contradiction in the description of integrated services and cross-boundary fares. There was considerable discussion in all groups related to the need to establish transit's role within the overall transportation context and to esublish relative priorities for transit, the movement of goods and services, and auto traffic. In this light, several groups thought it necessary to highlight transit "competitiveness" rather than "attractiveness" and to specify proactive measures that support such competitiveness, including systems that give transit priority, connections between buses and other transit vehicles, and integrated fares. The issue of seamless transit was raised by most groups and reflected in the revised draft vision by the inclusion of words such as "convenient," "integrated" and "continuous." Planning, co-ordination and govertWlce issues were raised by some groups, whose panicipants wondered who or what groups would take responsibility and how local interests would continue to be served. AcceSSibility The fifth element of the draft vision elicited a common concern among all groups - cost and practicality. While all groups were generally supportive of the concepts of access for disabled persons, many were concerned with the use of terms such as "universal," "all components" and same levels." Many participants were concerned that the element implied a need to extend transit service into areas that otherwise would not be served by transit in order to provide universal accessibility. The revisions to the statement reflect a desire to ensure access for people with disabilities without committing to transit services that cannot be supported economically. j j J J J J J j j .J j J J j J ..J M .. I .. GTSB T~ Workshop Page 8 1 1 4 1 . il. l ~ .. I.. .. l ... I.. l I.. t I ~ ... ~ Ii. l L ... .. 4. . IW1nolO(Y~ ,.?~~~.. All groups agreed that the seventh and eighth elements were Critical to the vision but represented more of an implementation process. The seventh element, specifically addressing technology, was seen to be outside the concept of a vision statement and current technologies alre4dy meet the concept. All groups agreed that a state of good repair for infrastructure for roads, rail lines, stations and vehicles was conSlstent with their transporution vision, but saw this more as a means toward achieving the vision. To reflect this discussion, these two items were deleted in the revised draft vision. Political SuppOrt and Funding Often viewed as inseparable form one another, these two elements were highlighted by most groups as key to achieving the mission. Most groups saw the order of the entire list as an implied hierarchy and wanted either or both of these items moved to the top. All groups recognized the need to identify the responsibility of all levels of government in providing funding and support for transit, particularly the senior governments. Most groups highlighted the role of the GTSB in playing a cCHlrdinating role, responsible for organizing and focussing planning effons toward a common- goal. The Revised Draft TransttOrtation VISion As a result of the group discussions, a revised draft vision was created, consisting of a preamble and seven key elements. Our Transporution Vision is based on the following factors: · the Greater Toronto Area and Hamilton-Wentworth is important to the economy of the province and the nation; · effective transportation services are important to rural, suburban and urban communities and make a vital contribution to our economic, environmental and social well-being; · successful transportation services are inextricably linked to land use and development fonn; and · the movement of goods, services and high-occupancy vehicles should take priority over low-occupancy vehicles. ( " , --- GTSB Transportation WOfbhop Page 10 - 1 1 42 GTSB Transpot1ation Wcrtahop Page 11 1 1 43 j J j J J J J j J j j j j J j J J J J These factors reflect the need to create a comprehensive transportation plan. Within the plan. transit plays a ential role and its development is guided by this vision: 1. Compact development and mixed-use communities and neigbourhoods are supported by effective and appropriate transit services, as well as pedestrian and cycling activities. 2. Appropriate development patterns which support transit services are implemented in rural, suburban and urban communities according to the concepts in their Official Plans. 3. Transit routes, roads and truck routes are convenient and continuous across the region. 4. Transit services are competitive with auto travel, supported by integrated fares, ease of connection between buses and trains, and transit pnoflty measures. 5. People with disabilities have equal access to serviee available in their communities. 6. The transit plan and road network are supported by stable :md adequate funding, with contributions from all levels of government. 7. The implementation of this plan is driven by the co-ordinated commitment of the Greater Toronto Services Board and its members, as well as local and regional municipalities and the support of an informed public. Phase 2: A LoIl2-Rane:e Plan Participants addressed long-term planning in terms of "corridors" rather than specific alignments or sites. Elements discussed by each group are consolidated below: GO Transit Expansion · extend rail service to Barrie and Bolton · provide all-day full service on all lines · extend radial lines, such as Georgetown to Guelph · provide tunnel expansion and full service to Hamilton -" ---. ... L Loc.l an ..:..~ UJ ~. '...., >~. ,.. a.. __, , II. · create a transit corridor from Waterloo and through Toronto to the east · create a tranSit corridor from Highway lOin Pickering in the Highway 401 and 409 corridor · extend the Spadina subway to Vaughan Corporate Centre · no extension of the Sheppard subway until densities are increased · implement a transit corridor in Highway 407 Roads and Parking · construct Highway 413. a new east-west highway north of Highway 407 · create HOV lanes in selected corridors · vary pricing for parking, HOV use and other elements to reduce congestion or raise funds from it to improve transit Organ izationaVInsti tutional · amalgamate transit authorities · provide planning and economic incentives to encourage development at transit nodes, particularly where buses connect with rapid transit systems · co-ordinate planning throughout the GT A and Hamilton- Wentworth Phase 3: Short-Term Elements Each group was asked to uke their long-range plan and refine it in an effort to identify short-term "doables." The criteria for this were variously defined as "doing what we can with what we've got" or identifying what can be achieved in less than two years. These would be the first steps required to achieve the long-term VISion: I ... L L ... ~ I .. , '- L t ... L .. L , L L GO Transit · construct a Bloor/Dundas sution to relieve Union Sution · purchase and upgrade Union Station ... L GTSB Transportation WOIttshop Page 12 l 1 1 44 ,--." I ~ I ( ',- I · increase the number of trains on existing lines · construct the "missing" third track from Port Credit to Oakville · restore full service to Oshawa and implement full service to Burlington · construct a Burlington midtown station · upgrade and replace all ..~:'~ GO stations, including additional parking · identify the need for grade separations Buses and Rapid Transit · provide priority to transit at key intersections · provide an airpon link from downtown, with a bus link in the shon term · extend Spadina subway to Vaughan Corporate Centre · provide transit services in the Highway 407 corridor · provide one-stop shopping for route, fare and other information for transit throughout the region · adopt common bus technologies to reduce costs · amalgamate or integrate transit authorities · create a common fare structure Roads and Parking · extend Highway 407 with HOV lanes · widen Highway 404 and Highway 400 with HOV lanes · provide adequate commuter lots at various IOQtions · extend the H OV networ~ giving top priority to highways · study Highway 413 j J J J J J j j .J J .J GTSB TrWIIpClrt8IonWorbhop P-oe13 11 45 j J J J J J j J ... ... Or~nizatiQrWlIn-il.Aio~ .. it . · mediate and resolve cross-boundary transit (Burhamthorpe) and road (Steelestraunton) issues · pursue public and prIvate sector partnerships · improve imermunicipal co-ordination and co-operation ... 1 ill. ! r' ... Summary Following their three-phase etTorts in smaller groups, all participants gathered, where Michael Roschlau, president and CEO of the Cmadim Urban Transit Association, presented a summary of the discussions. He observed that listening to the perspectives of people from different pans of the GT A and Hamilton-Wentworth demonstrates why we need a mix of elements in our plan for tnnsit across the region. He also commented that the discussion revealed that we need to reflect the diversity of our different communities. His summary reiterated the major points of the revised draft transit vision, including the need to: · establish the transit plan in the context of an overall transportation plan, with a focus on a stronger role for transit; · establish the vision in plain language, ea5 :~v understood by all, with a preamble setting out the economic, environmental and social context; ~' '- L .... L. III L ~ · incorporate stable and sustainable funding, involving all levels of L. government; · recognize and address issues of serving rural areas as well as ( urban areas; I., ~ Plans; · implement the land use and transit objectives in current Official L. · meet the needs of commuters, not service providers; · include a statement on accessibility related to disability, age and economic level; and · secure political leadership from the GTSB. ... ill. GTS8 TranlQOf1ation Wtrtahop Page 14 it.... 1 1 46 ....... ' ..4 , ~ " r ~ GTS8T~Worklhop Plge1S 1 1 47 J j j j J J J j J J J j j j J J J J, ,} J Transportation committee co-chairman Terry Cooke, chairman of Hamilton-Wentworth, declared that the workshop "started the ball rolling" toward catching the public's imagination and compelling senior governments to join in creating practical solutions to problems already evident today. "If there is a test of relevancy and constructive input that the GTSB can make, it will be whether or not we can come to a common point on transportation issues and moving an agenda forward," he said. He ended with a call to "grab the ball and run with it." Where Do We Go From Here? The GTSB Transportation Workshop began to answer the "what" in the question of "funding what?" It demonstrated that there is a willingness to work together, to try to fit various pieces of the transportation puzzle together, and the need to move forward quickly. It acknowledged some of our successes in delivering local transit services while noting the need for building on these strengths in a region-' wide plan. The workshop is the first step towards an Agenda for Action that needs to include an agreement by the GTSB on a region-wide vision for transportation, elements of a long-range plan for integrated and seamless transit service, and a prioritization of short-term steps that can be taken to begin the journey toward the transportation vlsion. ~ MCi -....... . -.. ;__'4' '\ - - -- II. I f I.. ..... , , ... oJ , ~ .....ut.. " ;;'111. I' (- i ~ Contributors The Greater Toronto Services Board thanks the numerous municipal, local transit and GO Transit staff, and representatives of various consulting firms who provided advice in the preparatior1 of the \IIOrkshop. In panicular, the Board would like to recognize the generous contributions of the following contributors: I '- } :.. ~, I ~ Stuart Angus, Eanh Tech unada ... Dennis Callan, McCormick Rankin Corporation'" Richard Ducharme, GO Transit'" DeDDis Fletcher, ENTRA Consultants Inc. ... Crystal Greer, City of Mississauga ... Bob Hughes, TIC ... Angela IannuzzieUo, ENTRA Consultants Inc. ... Neil Irwin, IBI Group ... John Livey, York Region'" Gregg Loane, Durham Region'" Tom McConnack. Strategic Projections Inc. ... Angus McDonald, City of Mississauga ... Paul May, York Region'" Anna Pace, City of Toronto ... Fran Perkias, Univenity of T oronte ... Richard ~ Dillon Consulting ... Michael Roschla~ Canadian Urban Transit Association'" Ian Smith, Johnston Smith International ... Sierra Water, Richmond Hill ... Gary Webster, TIC'" Maureen Wilson, Hamilton-Wentworth Region'" Sue ZieUnski, Moving the Economy ( l l.. .. .. I.. ... GTSB .. ... L ENTRA ('( );\,SI '1.1. \\"/S 1.\'('. .. ... ,-.- .... .. GTSB Transportation WorQhop PIge 16 1 1 48 L .. I ... THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT L Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # Date: DECEMBER 6, 1999 Res. # L. Report No.: WD-47-99 Our File: R.50.19 By-Law # i ... Subject: GOVERNANCECO~TTEE REVIEW OF "NOTES FOR DISCUSSION ON COST IMPACT OF ADDITIONAL ROAD MANAGEMENT SYSTEMS" ! , ... Recommendations: I i. It is respectfully recommended to Council the following: 1. THAT Report WD-47-99 be received; and \' ... \ L. 2. THAT a copy of this report be forwarded to the Regional Governance Committee FORTHWITH. I ! .. REPORT 1.0 ATTACHMENTS No.1: Copy of ''Notes for Discussion on Cost Impact of Additional Road Management Systems" No.2: Chart of Local Municipalities - Historical Road Maintenance Costs per Kilometre \ .. ~ ... r i ... 2.0 2.1 BACKGROUND At a meeting held on October 12, 1999, the Council of the Municipality of Clarington considered correspondence D-14 from Debi A. Bentley, Deputy Clerk, Region of Durham, advising that Regional Council passed a resolution on September 21, 1999, as follows: to .. l "a) THAT the Notes for Discussion on Cost Impact of Additional Road Management Systems dated September 7, 1999 be received for information; and ... ... .. 11 49 REPORT NO.: WD-47-99 PAGE 2 J J j j J j J j J J J J J j J j J J J b ) THAT the Notes for Discussion on Cost Impact of Additional Road Management Systems dated September 7, 1999 be forwarded to the local area municipalities for review and consultation with Works Department personnel; and c ) THAT the local area municipalities be requested to report back to the Governance Committee by November 30, 1999." At that time, C1arington Council passed Resolutions #C-632-99 and C-633-99: "THAT Correspondence Item D-14 be referred to the Director of Public Works; and THAT an information report on this matter be forwarded to the General Purpose and Administration Committee." 3.0 REVIEW AND COMMENT GENERAL COMMENTS 3.1 As requested, Public Works has completed a review of the Discussion Paper prepared by ArmstronglKitchen on Cost Impact of Additional Road Management Systems. This paper was also discussed as an agenda item at the Area Public Works Directors "Who Does What" meeting held on September 9, 1999. C1arington Public Works' views will be augmented by comments offered by other Directors at the September 9th meeting. 3.2 Although the Consultant may have been in conversation with staff at the Region. our greatest concern is that once we provided the Consultant with background information. we were not contacted at any time to verify numbers, calculations or assumptions. As a result, the Consultant appears to have either asked the wrong questions or somehow utilized the information incorrectly, as C1arington's background numbers utilized in the Discussion Paper are grossly inaccurate. 11 50 III REPORT NO.: WD-47-99 PAGE 3 3.5 Although detailed comments are outlined on the following pages, Clarington's number of lane kilometres of roadway is actually 1770 kilometres, not 840. As well, the Consultant's Paper includes our staff and equipment utilized for parks operations. These two major discrepancies in data change Clarington's figures to reflect a leader in Operations, rather than a roads provider that appears inefficient in comparison to the Region. 3.6 Consistent with the opinions of other area Directors at our meeting of September 9, 1999, our concerns are that the ArmstronglKitchen findings are at odds with preliminary findings reached by the Durham Region Public Works "Who Does What Committee". Further, it is feared that the Consultant's assumptions related to infrastructure consolidations and costs, on which their recommendations are based, are highly suspect. 3.7 The Directors of Public Works of the Area Municipalities and the Commissioner of Works for the Region of Durham have had on-going meetings over the last several years to discuss the elimination of duplication in a variety of areas, including 'roads'. Considerable dialogue took place over a number of meetings, addressing various different areas, including but not limited to: ... 3.3 ... \ t ... .. .... 3.4 .. f .. .. .. .. I 1.. ! .. ... L \ ill i ... .... ... The cost analysis of a proposed one-tier road management system is based on flawed cost tables and, therefore, the results do not reflect the true cost savings that may result. The Consultant will still be determining whether a one-tier or two-tier road management system will be the most cost effective manner to provide the service at existing levels; however, the discussion notes and tables in the ArmstronglKitchen proposal will have to be reworked based on more accurate information. Based on our knowledge of other local servIces, augmented by discussion with our neighbouring municipalities, we also suggest that the assumptions made for some of the other municipalities' statT and equipment is also seriously flawed. · the design and construction ofthe major arterial road system · local road reconstruction projects · maintenance of major bridge and grade separation structures 1 1 5 1 REPORT NO.: WD-47-99 PAGE 4 The ArmstronglKitchen Discussion Paper hasn't recognized or expanded on any of the previous work done by the Directors' Committee. 3.8 Winter maintenance responsibility was also discussed in detail. Based on an analysis of the relative historical costs per kilometre between area municipalities and the Region (Attachment No.2), it was apparent that there was room for improvements in winter service delivery at both the regional and local levels. Although numerous agreements already exist between the Region and area municipalities, covering the sharing or trading of maintenance duties, the "Directors" Committee was discussing the extensive transfer of winter maintenance responsibilities between the Region and the area municipalities. 3.9 Initially, Clarington had hoped to see these winter maintenance transfers take place for this 1999/2000 season. The ongoing Governance Committee discussion on roads seems to have precluded any further discussions between Clarington and the Region at this time. 3.10 This Discussion Paper appears to overlook the possibility of co-operative service delivery between local municipalities. This alternative should be investigated. As well, efforts are always being made to maximize the efficiency and minimize the cost of service provision by working with adjacent municipalities. Clarington combines some of their purchasing needs and trades off numerous road functions with the Region and neighbouring municipalities. Other similar arrangements can continue to be made and explored by the Consultant which do not require the involvement of the Region or a single tier municipality. DET All..ED COMMENTS 3.11 Page 2 (Table 1) - Relevant road information should be corrected, as follows: Lane Kilometres: Earth Graded 100 not 51 Gravel 220 not 108 Low Class Bituminous 850 not 417 Hot Mix 600 not 264 TOTAL 1770 not 840 11 52 ~~~. .J .J j j J J J J J j J J J j j j J J J .~~~': l REPORT NO.: WD-47-99 PAGE 5 I .... ! II. Equipment: Pickup Trucks 14 not 27 Dwnp Trucks & Tandems 22 Graders 2 Loaders/Backhoes 5 not 10 Other (tractors etc.) 6 not 2 Nwnber of Workers: Outside Workers 22 not 38 Management/Clerical 6 not 7 ... , L \ .. ~ I ... \ i ... L. 3.12 The discrepancies in lane kilometres could have been picked up if further discussion b8d taken place between Clarington Public Works and the Consultant. It is our opinion that the error in nwnbers for equipment and workers, relating to Parks, resulted from asking the wrong questions and could also have been picked up through verification. In the case of Clarington, the Consultant inquired how many Public Works outside employees existed in Clarington and innocently did not realize that the nwnber requested included Parks .... Cemetery Staff. ,,'.~,>'.';,,' <, "'iii~tr,",, ., '~;:I;:,' J" .. " "\.'...' '\ "'- fit.' <iliL;,,': /'" ;.:~. "","1:.' 3.13 Page 4 (Table 2) - Since Table 2 is based on background infonnation from Table 1, Table 2 is inaccurate. Existing Service Standards for Clarington, as compared to the Region, should be corrected as follows: , ~:- It. I II. ! .. ... .. Standards per 100 lane kilometres Region Clarington f: .. Outside Workers 2.29 1.24 not 4.52 ,( Managemen~Clericalsupport 0.68 0.33 not 0.83 i .. Pickup trucks 0.58 0.79 not 3.21 Dump TruckstTandems 1.17 1.00 not 2.62 .... Graders 0.19 0.11 not 0.24 LoaderslBackhoes 0.24 0.28 not 1.19 I; .. Other 0.78 0.33 not 0.24 .. 11 53 Graders Cost $250,000 not $100,000 Gradalls Cost $340,000 not mentioned except for Backhoe at $80,000 Loaders Cost $180,000 not $80,000 ~~~L j J J J J J j J .J J J J J J J J J J J REPORT NO.: WD-47-99 PAGE 6 3.14 As can be seen from the changes required above, Clarington goes from one of the worst, to being the leader in many categories of the service standard. As well, Table 2 doesn't take into consideration to what extent contractors or contracting out of road maintenance operations exists in the various municipalities, which would have a considerable impact on the results projected. Clarington doesn't contract out; rather, we do almost all of our operations ourselves. One further consideration, most Regional roads don't have curbs or gutters. Snow clearing operations proceed considerably slower on urbanized roads with curb and gutter. 3.15 Once the right data is used for Tables 1 and 2, the numbers become more consistent with previous work done by the Public Works Committee. These previous calculations showed that Clarington delivers a high service standard among the Lakeshore Municipalities, with Oshawa and Whitby having rates roughly comparable to the Region. 3.16 Page 6 (Table 3) - Half of the information on Table 3 is also wrong, i.e.: To be fair, once these errors are corrected in the Consultant's assumptions, this may change in favour of either the Region or Clarington. 3.17 Page 8 (Table 4) - This Table is based on inaccurate information contained in Tables 1, 2 and 3, making it wrong as well. Although we were unable to perform all the detailed calculations done by the Consultant, we have applied the percentage error contained in the Consultant's Paper to determine that a transfer of responsibility for Regional Roads to Clarington will result in a saving of approximately $550,000, rather than a loss of $599,070, as predicted by the Consultant through inaccurate information. Tables 6, 7 and 8 are for Sunderland, Ajax and Oshawa and are not applicable to Clarington. 1 1 54 I f ... REPORT NO.: WD-47-99 PAGE 7 ... 3.18 ... I ... I ... t i i ... I , .. 3.19 ~ it ... L ! ... ~ ~ l: i.. I ... ... ... ~ I ... ... i.. I ... Page 18 (Table 9) - Similar to Table 4, Table 9 is based on inaccurate information contained in Tables 1,2 and 3. The Consultant's calculations assume the Region's Service Standard is twice as good as Clarington's, but this is actually the other way around. We were unable to duplicate the Consultant's calculations regarding equipment, but even excluding equipment, the cost impact changes dramatically. The cost impact of the Region taking over for Clarington changes from a predicted saving of $1,911,717 to a loss of approximately $925,000, excluding equipment. Table 10- Scugog - not applicable to Clarington. Page 22 (Table 11) - Discussions with neighbouring municipalities have provided us with the benefit of a comparison between Durham and three regional jurisdictions referenced in the Consultant's Paper. Analysis of basic data sheds a great deal of doubt on the comparisons to savings achieved in other Regional realignments. Hastings County (population 108,000), prior to amalgamation consisted of 29 lower tier municipalities, and had a total, excluding the County staff, of 28 separate independent roads superintendents. This amounts to a separate roads department for every 3,900 in population. Simcoe County (population 304,000), prior to amalgamation, consisted of 18 lower tier municipalities, and had a total, excluding the County staff, of 18 separate independent roads superintendents. This amounts to a roads department for every 16,800 in population. Chatham Kent (population 102,000), prior to amalgamation, consisted of 22 lower tier municipalities, and had a total, excluding the County staff, of 19 separate independent roads superintendents. This amounted to a roads department for every 5,400 population. Durham Region (population 480,000), currently consists of eight (8) lower tier municipalities, and has a total, excluding Region staff, of eight (8) roads superintendents. This amounts to a road department for every 60,000 in population. The Armstrong/Kitchen report concludes that the amalgamation of the larger eight (8) relatively efficient Durham area municipal roads programs into one controlled at the 11 S j REPORT NO.: WD-47-99 PAGE 8 Regional level will produce relative savings ranging from 300% to 600% more than the amalgamations of the 65 independent roads operations realized in the three counties examined. It is suggested that this analysis is illogical and warrants further examination. In addition, we feel that companson of Durham's potential for cost savmgs to predominantly rural municipalities does not lend support to the conclusions. It is hard to consider how results in Chatham-Kent, Simcoe County and Hastings County can be comparable to the Durham situation. 4.0 RECOMMENDATIONS 4.1 After reviewing the assumptions, level of detail and conclusions contained in the I'PItK:, AnnstronglKitchen Discussion Paper, it is our recommendation that the Area Di1ee1OAL~, .. Committee reconvene as soon as possible and enlist the assistance of a professioual facilitator. Similar to the process completed by the Area Planning Directors, the Directon of Public Works of the Area Municipalities and the Commission of Works for the Region of Durham would be in a position to carry on and complete their reVIew of roads responsibilities and present these findings to the Governance Committee. 4.2 Once the Directors' Committee has reconvened, it is recommended that the Co co-operation with AnnstronglKitchen, revisit the cost tables to more accurately reflect the actual costs, as applicable. A properly researched report should be compiled, circulated to all parties involv~ and when the accuracy of such report is confirmed, it should be presented to the Governance Committee for further deliberation and/or their consideration and possible implementation. Respectfully submitted, Reviewed by, ~~ Stephen A. Vokes, P. Eng., Director of Public Works o~~~ Franklin Wu, Chief Administrative Officer SA V.ce 11 56 .i-+~':..'. j J j j J J J .J j .J j J J J J J J J J l he t tglonat Iu~pality t Durham iel\ Depanment l 05~SSland Rd. East O. Box 623 '/hr"', Ontario all la L 1 N 6A3 :l0*-r568-n11 'ax: (905) 668-9963 ~~~~e~:'C.T. L \ f ... \ 'jO. ) ~ \ .. ~, , lilt I .. I L.. I L. ~ I .. -- I II. \~OUHCIL DIRECTION D-l4 September 23, 1999 C.e\ebrate rh~ Tul\ire! ~ DURHAM -FP i7 .. j l~ p~ '99 Mrs. P.L. Barne Clerk Municipality of Clanngton 40 Temperance Street BowmanvilJe, Ontario L 1 C 3A6 1974.1999 Draft Notes for Discussion on Cost Impact of Additional Road ManaGement SYstems- Our File: 009-00 Mrs. Barrie, on behalf of Councillor J. McMaster, Chair of the Governance Committee, please be advised that at the Governance Committee held on September 21, 1999, the following resolution was passed: "a) THAT the Notes for Discussion on Cost Impact of Additional Road Management Systems dated September 7, 1999 be received for information; and, b) THAT the Notes for Discussion on Cost Impact of Additional Road Management Systems dated September 7 t '1999 be forwarded to' the local area municipalities for review and consultation with Works Department personnel: and, c) THAT the local area municipalities be requested to report back to the Governance Committee by November 30, 1999." Should you require further information, please do not hesitate to contact the undersigned at 668-7711, Ext. 4231. ~~~~'l Debi A. Bentley, A.M.C.T. Deputy Clerk r ',.-:, ~I':'~"uo' U ;:ioN""- i t . #... . , ~ I~.'i~" /. .~ .., :e ~~~;t.:~~' : I . I ,/. -~. . I , I I.. ..._......_.-,. ---~ I " DAB/db Enc!. ;--_._-~ - . .-.. I , I ..--, ~. ... ........ w. i ,-'" ~.... I i) ATTACHMENT NO.: 1 c... 'O.EPO~T NO.: WD-47-99 1 : 57 lOOl1o Pa.I Ccna_ Region of Durham Governance Committee September 21, 1999 j J J J J J J J J .J J J J J J J J J J DRAFT NOTES FOR DISCUSSION ON COST IMPACT OF ADDITIONAL ROAD MANAGEMENT SYSTEMS SEPTEMBER 7,1999 1 1 58 I .. i ! ... \ ~ \ ... l' ... , ... t 1.. ~ , .. .. ~ i.. ~' ~. .. l I .. 1 .. I .. \ L ~ ~ ... .. .... t .. ill] 00 m ~lt _.- ~ -----.----....- ---- Notes for Discussion on Cost Impact of Additional Road Management Systems September 7, 1999 For: Governance Committee Region of Durham Whitby, Ontario By: W. Douglas Armstrong &. Harry Kitchen Project Facilitators 1 : 59 : [illOO&~lr CtUf brtpc' of AtIiJIrioNU RtHId M.ua.mtnrt SW'."'3 A.",.3tiottIllKltdtnr PatOltitll Cost IIIIptICt (If AdJlitiOlltJIJ RtJtUI MtllllI6t11f1l!1d 5yJtau At the Governance Committee meeting of June 29, 1999, it was su88ested that funher estimates of the cost impact of a o~tier road management system should be completed based on existing service standanls used by the area municipalities and the R.egion. While the discussion that prompted this additional work offered different views on what this further analysis should entail or the geographical boundaries that should be included in these additional options, the analysis in this presentation is based on road sennang bouaclaries that currently exist. For the area municipalities, this includes their geographical boundaries~ for the Region, it includes service areas that transcend the poHtical boundaries of the area municipalities. The fonowing describes the numbers and calculations for the cost impact of & one-tier road management system. Table 1 reproduces an amended (to reflect more current numbers) Appendix Table from the June 29, 1999 report. The data in this Table were provided by each of the area DlUDicipaJities.1'XCIpt for Oshawa where it bad to be estimated bued on the best availlble infonnation. ad Ute Jt.esIon. These data reflect current practices - number of employees, pieces of equipment. kilometres of rolds. and so on for each of the road systems. This is in addition to the estimate provided in '~otes for Discussion on Service Delivery for Plannina. Fire and R.oads: Principles and Issues to be Considered", a paper prepared for discuSliOll by the Oovemance Committee of the Region of Durbam, June 29. 1999. pasea \3-20. s.",..".,. 7, I'"~ 11 60 ( j J j .J J J J J J { J J J J J J J J (J J , r~"" ,-- r- f ,-" r" f"''''''''' f' A""JlrOn, 'Il:hm , r f r C9 8 ~ CUll c::=[J - -. - T .ble I: Rc~w Road WormaboD (or Esaimaliq eo.t Impacc ia R.cp,o ofDurlum aad Area MlIIlicipalitica. 1998- I 9'99 Ajax I Brook CI.uiq1oD OIIIaWI r Pickaioc bao. Uxbrid80 I WlUsby ~OD Laao Kilamctla: -Ed ptod 0.0 0.0 5J.0 0.0 0.0 3.6 0.0 0.0 . Gravel 16.6 '31.' 101.0 16.4 IJI.4 200.0 2JI.6 10J.l -Low cJus bit. U.J 47.8 417.0 98.1 34.9 105.0 0.0 82.6 -IDta. clla bit 2.6 0.0 0.0 36.1 701.0 '.0 62.0 0.0 -Ho4 mix 190.1 103.3 262.0 811.1 212.8 76.0 316.5 590.1 -~baJI oa CODCIde 0.0 10.3 2.0 9.9 0.0 .2 0.0 0.0 Total 224.4 693.0 840.0 973.0 386.2 392.8 610.0 717.1 R.cgiDaallme kilu.udra 127.8 202.2 38S.0 314.5 279.8 203.9 279.6 190.1 20S2.9 EqlliplDaDl: -Pickup Ir1Kb 10 6 21 did 1 6 3 1 12 -DmDp IrDCb A ........... 8 I 22 DOl 10 12 12 10 24 -GndaI 1 3 2 pIOYidc 2 4 2 1 4 -LoedInIbdbocs 1 2 10 dda 2 4 3 .. S -OIbcr (tncton. C~) 0 0 2 J .. 0 . 16 Pay ntAII: -lnM;k drMr S20.0J S IS. 71 $ll.SS S18.J4 S 11.& I $1662 S17.24 517.9' S19.03 -peder opcr.klr 20.03 16.41 11.61 19.J8 11.81 11.11 11.81 1922 20.00 -I.bour 11.11 IS.27 1S.56 17.21 11.08 12.S 14.11 16.11 17.26 Nomba' of Wortcn: did -outside worb:n 11 lJ 3. oot 23 IS Il 21 41 -1I1JIU8CIDCIll, ckrical. ClCo. ) 1 7 pAJYido I 3.S 2.5 5 14 data NoCc: o.u obtaiDGcl from IICI m~ (excepl (or OIhaWI) lad Repoo. SiDoc OahaWI did DOC provide data fOf empIoyca md cq~t, the foUowiq cstiaWc ctra"'l1 from a vuicty of soanx:a WII medc. Namba' of oulsido wortcn = 37 aad inside woril:crs =- 3. Number of pidup 1111Gb. 8; dIap ~ - 12;....... 3; Joadc:nlb&ckhOClIII 2; lad ocJu::r -1. CWI CJ". -- 1 ~p'''''k' 1. 1"9 [IDOO&[f[f COlI I_poe, of AtltJUiOlllli RootI MtIIUI,...,., $)lsrar, A""'~ Table 1 calculates existing standards per 100 lane kilometres of roads in each of the area municip~li\ies and the R.egion. These standards are calculated by dividing the number of employees or pieces of equipment by lane kilo metres in hundreds; for example. the R.esion' s standard for outside workers is calaalated by dividing the number of outside regional workers (47 employees - from Table 1) by the number of regional lane kilometrel in hundreds (20.S29. from Table 1). This equals 2.29 outside workers per 100 lane kilometreS of regional roads. Similarly, the standard for pickup tNcks is calculated by dividing the number of pickups (12) by me number ofrcgioaallane 1cil0metl'eS in hundreds (20.529). This equals O.SI pickup trueks per 100 lane kilometres of regional roads. The remaining standards are calculated in the same way. s.,....,.,. /999 1 1 62 ( J J J j J J J j j ( j J J J J j J J lJ J J ,.-- ,-- f"- ,- r~- " r"~" r AnnJlronJ i/cllen r r'"*~ f'~" r"'W f-- f ~~ r""~ ,- r' r rH EJ 8 ~ ~ 9 I I I I I I I I i ; , :II Table 2: Existing Standards for Rcgions and Area Municipalities - Standards per 100 lanc kilometres Region I Ajax Brock Clarington OshaWI Pickering ScugoS Uxbridge I Whitby Outside Workers 2.29 7.58 1.88 4.52 3.80 5.96 3.82 2.1l 347 Manaaement. clerical, support 0.68 1.34 0.14 0.83 0.31 0.26 089 0.41 0,64 Pickup trucks 0.58 4.46 0.87 3.21 0.82 0.78 I.SJ 0.49 0.90 Dump trucks/tandems 1.17 3.57 l.IS 2.62 1.23 2.59 3.0S 1.97 1.29 Graders 0.19 O.4S 0.43 0.24 OJl 0.52 1.02 0.3l 0.13 LoadcrSlbackhocs 0.24 1.34 0.29 1.19 0.21 0.52 1.02 0.49 0.51 Other 0.78 00 0.0 0.24 0.72 0.78 1.02 0.0 OSI SOllfce: Calculated from data in Table 1. Standards arc calculated by dividing thc number of employees or pieces of equipment by lane kilometrel in hundreds; for example, the Region' 5 standard for outside workers is calculated by dividing the number of outside regional workers (47 employees - from Table I) by the number ofregiooallanc kilometres in hundreds (20.529 - from Table 1). The other standards arc calculated in the same way. COJII",poc/ of AdJJtJonol Rood Mano. 0"- v-J -4 ~,k"N' 1, I'~ \lIDOO~~1J ~ . --- ._" _._~.._-- C OJ' /".pod of AddlllOlUlI RoM MGINI,,"'D11 S,...., A~ Table 3 records the annual costs for employees and pieces of equipment used in the road cost impact analysis provided in subseqUalt tables. These numbers were obtained trom engineering records and best practices in the area and elsewhere. For eadl piece of equipment, the total acquisition cost is provided along with the life expectIDCy (number oryan ofuscfW ute) of the equipment. The UU\ual acquisition cost is then obtained by dividing the total acquisition COlt by the number of years to get the annual acquisition cost. Finally, the armua1 mainteDanceloperating cost of each piece of equipment is provided. While the annual overhead (maintenaoceloperatiDg) cost of each works depot vari~ cuneDt practice and best practices eIJIwhcre sugat III annual average cost of S 1 00,000. s.".,.#Itr 7. I", 1 1 6 4 ( j j j j J j J J J ( J J J J J j J J \, J J J \ ! II. I ... ~ ... .. .. .. ... ... ... .. I .. ... ... ... ~ .. \: i ... ... ... ... i [IDOOm~1f CQJt lml1G<:r of Addltf0rt41 RoGJ MtINIll",nu S)/Itftft.t AnruD"rnfwKIIdwtt Table 3: Annual costs used in estimates (obtained from etIgineering records and best practices ebewhere): 1. Annual Employee Salary (including employee benefits): 2. Pickup Truck: - Acquisition . Life expectancy . Annual acquisition cost - Annual maintenance/operating costs 3. Dumptruckltandem (average cost): - Acquisition - Life expectancy - Annual acquisition cost - Annual maimeaanceloperating costs 4. Grader: - Acquisition - Life expectancy - Annual acquisition cost - Annual mainten&rlWopcrating costs $50.000 S25,ooo 7 yeus 53,571 $4,000 SI00,ooo 7 years 514,216 $1,000 S 100,000 10 years 510,000 $1,000 s. Loader/backhoe: - Acquisition - Life expectan<:y . Annual acquisition cost - Annual maintenanceloperatiDS costs $10,000 10 years $8,000 $1,000 6. Other: - Acquisition - Life expectancy . Annual acquisition COlt - Annual maintenance/operating costs 7. Works depots costs or revemaes from acquiring new facilities or disposing of old facilities are DOt included. lMual maintenance/operating costs of each facility $25,000 7 years 53,571 $4,000 5100,000 S.plf"'~r 7. /999 6 11 65 ; [IDOO&[fll \ --- _._-- - - ~ -- --. . Costl",/HlCl 01 AddlttolfG/ ROGd MaltGIl~1ft<<"' S~''''''J A",,~lrtJftlllKiIdtet ( Table 4 provides an annual cost impact estimate of transferring responsibility for all regional roads to the area municipalities using standards employed by area municipalities (a positive number indicates an increase; a negative number indicates a decrease). Calculations are based on the standards currently used in each area municipality and the region - these are reported in Table 2. The calculations were completed in the following way. Step 1 - The standard in each area municipality for each employee or piece of equipment (reponed in Table 2) is subtracted trom the regional standard for a similar employee or piece of equipment (reponed in Table 2) to establish the differential in standards. Step 2 - The difFereatial &om step 1 is multiplied by the number of ,egiontlllme kilometres in hundreds (from Table 1) and this, in tum, is multiplied by the annual cost per employee or piece of equipment as reported in Table 3. This produces aD umual net cost impact for aD employees and pieces of equipment from transferring all regional road responsibilities to each of the area municipalities and maintaioing them at the same standards as currently used by the area municipalities. Step 3 - Annual overhead COsts were estimated separately. Since the Ilegion would continue to operate the regional water and sewer system, the Reaion would coatinue to require III five . of their works depots. Hence, there would be no savings in overhead costs for works depots if the area municipalities were to take over responsibility for aU roads. When the cost impact is completed in this manner, it shows that. on.tier road managemeDt system operated by the area municipalities, at standards currently used by the area municipalides, would result in increased costs of more than $2.35 miDion annually (bottom row of Table .) over the entire region. All area municipalities, except for Brock, would experience cost increases with the size of the increase varyioa dramatically. ~H" 7, J999 1 1 66 7 . J j .J j J J J J J ( .J j j J J J J J l J J r"-" r- r-~'~ ,-- 'F'''''_ ,..,'.,., r~ r"""" """',,.,. r- r'- ,- r""- '<"7'''' ,.,' .~ ,...... r "p, r- AmulrOmr/KItcJ.m (9 8 ~ ~ 9 ( j ....,--. -.l.....-..----~. ----- -------- I Table 4; AoauJ CaIIImpICI of Traasfcnia. RapouibililJ far aU R.,.;nuI RDed.I to the Area Muaicip&litics Usiq SIaDd.mb Employed by A1u MUlUciptlilia. I (I po.irivc number iudie&la .. iDcrcuc; I ....livc awaber iadlcafcla decaaIc) Ajax: Brook et.iqba OIbaWI Picbriaa Scqot Uxbriqc WhiIby TotaJ S S S S S $ S S S 0I0id0 WOItas 338.031 -41.451 356.'77 309,474 , 13.433 1",983 -22,361 !.H,1I11 1.145,498 ~.".....cnr. c~ IIIppod 42,174 -54,594 23,915 -75,832 -'8,7" 21,409 -l1,746 -4.604 -10.965 Pickup tIUI:b - CIIpital 11,707 2.09' 30,03' 3,513 1.99' 6,917 -899 2.631 6),996 - opcnaiq 19,835 2,J46 33,643 3.9)J 2,231 1,741 -1,007 2,947 71,68' Dump truc:bIrIadcms - Gapiaal 43,811 -511 66,246 3.S13 '6,761 54,763 ll,nS 3,~ 260,424 . opcnliae 24.'38 .324 37.097 1,961 J 1.1IS 30.667 17,611 2,210 IH,US Ondcn - Gap'" 3,323 4,an 1-'99 ",919 9.131 16.914 3,914 -1,311 0,314 . opcnIiDa 2.651 3,812 1,279 ),9U 7,117 1]-'39 3,1)2 -1.105 ]4.107 ~oct - c;apiaal 11.246 109 24)OS -9&4 6.261 12.123 ',S92 '.912 64.9) I - ...... 11.246 809 24,lOS .914 6.261 12,723 5,S92 4.912 64,91 I WClIb Dcpoc Ovcdlad" 0 0 0 0 0 0 0 0 0 TOT AI. , 1",S?6 -82,l.54 599.070 1'3.458 "6,611 JJ),J91 6.060 I ~O.4()6 2.351,416 . C&IculaDcm uc bllOCl oalbc ~ cum::ady ucd ill cack uca III.III~ ad die ..pm (NpOrtod ia Table 2). CaJcuJatitJp '" U (OUOM .. No saviDp bcuuc tbc rcpoo would ~I~ to rcqWn: iaa five pablia wosb yml for Wiler IDd lCWeI'. sCep I _ The JtIDdad ia each ace lIJUDiclpalily for cadl caplo)lOO ar piooo of equipmcDc (rq,ortDd iD T Ibac 2) is iub~ from Ihc rcgiaaaJ iUDdan1 for, similar anployoo or piooa of oqllipmcld (reported ill Table 2) to ClbbJish die di1faaWaI ia 1CIDdmb. SCep 2 . The clift'craacia1 ca1caJ,kld ill *'II I (ill Ibis cable) is Oll.~ by lbc manbcr of Rp.al1aac kiIomcfraI ia buudRlds (from T ,ble I) ad Ilis, in lun1, ~ aaIIipUl by dI.o...... 00Il per cmployco or piocc of eqa.ipmad II nporNd ia Table J. ..... produoc8 aalll.DlW DCt ~ ~c of CnufcniDJ all ...... roId..:tf laibi1ilice 10 ca orlbo IRlI ~~ A. potiIivc D1IIIlber iDdica_ . iIacuD ia c:oIII ucla IICI.tivG lamb<< ~Ia I cIDCIft-. 8 S#~._7. I", C OJI ~ -~ CJ" -.....J qIDOO~~lJ --- .------. Amul1'Oftlt/KitdtCII COlt [lIIpoet of AddlrloltGl RtJdti MtIIt~~It' S)IINIII.s Table 5 provides and annual cost impact estimate of transferring responsibility for all roads in the area municipalities to the Region using standards employed by the Region (a positive number indicates an inaease; a negative number indicates a decrease). Calculations are based on the standards currently used in each Irea municipality and the region. reported in Table 2. The calculations were completed in the following way: Step 1 - The standard in the Region for each employee or piece of equipment (reported in Table 2) is subtracted from the standard for a simil. employee or piece of equipment in each Ilea municipality (reponed in Table 2) to establish the difFerential in standards. Step 2 - The dift'erential calculated in step 1 is multipHed by the number of ar.D lIffIIIicipalilJllane kilometrc:l in huDdrcds (from Table \) and this, in turn, il multiplied by the amuaI COlt per employee or piece of equipment u reponed in Table 3. This produces an annual Del cost impact for aU employees and pieces of equipment ti'om transferring all road responIibiIties in the area municipalities to the Region aDd maintaining them at the same standard. u currently used by the Region. . Step 3 - Annual overhead costs were estimated separately. Regional responsibility for all roads could lead to the elimination of at least S works depots It an annual avenae ovednld COlt savings ofSloo,oo per depot - one depot could be eliminated in Br~ one in CIIriJt&ton; one between Ajax and Pickering; one between Oshawa and Whitby; one between ScuaoI and Uxbriclge. Where the savings is shared between two municipalities, the umual saWap is split between them. When the cost impact is completed in this manner, it shows that a one-tier road lJ'I.n~ system operated by the Region, at standards currently used by the Region, would result in I1IIIU&l cost savings orabaut S5.26 million. AD area municipalities, except for Broc~ would apericnce cost savings witb tbe magnitude oftM savings varying dramatically. :kp~"'lHr 7. /999 11 670 1 ( J J .J J J J J J J ( J J J J J J J J l.l J , r-""" f''''' r".~' r- ,-' " , r-"~ J,chtn f'~"" 14"'1$"011 f r- r"""'~' r , r f'- , r"- ,'_..,' COJII. r~ ,- ,-'" poriIivc ToW - S -l.j41.S~ 367,11} Tabk 5: Aoaaa1 COlI Imp.G1 of Trasfcrria, RapauibiJily fot aU ROIdI to lhc Rcsioa ia Ala MuaicipaJilios Usiq StaDdards Employed by Ibc ~gion. (a DWDb<< iDcIicalClllD iDc:n:uc; . oc,.aM 1LWDb<< iadkI.... . cIcc:Rae) AjM Brook C....... OIbaw. PiGbria, Sc:ueos Uxhridp Wbiaby - S S S S S S S S .S93.S31 .<U.065 -936,600 -734.615 -101~77 -300,492 41.100 ....SI.." -74.0'2 .17,110 ~3,OOO 110.00' .1,102 -41.2<< 82.3~ 15,'.42 (9 8 ~ CU11 9 -76,939 1,910 .17",003 -1.340 -1'.3-45 .lOS,491 ~9.716 -13,322 -43,01$ 1.109 -97,440 -4,670 -43.112 -59.011 -J9.0.40 -7,460 -',134 -16.631 -4.200 .11,616 -12,74' -32,602 -I,S40 4,66J -4,661 .13,306 -3,360 .9,3.41 -JO,I96 -26,082 ~,a)2 3,730 -19,741 -2,711 -6.1.140 2.)1' ...."1 .24.511 -12.200 -16,78S -19.n7 -2,772 -63,840 2,335 -I,65J -24,.511 -11,200 -16,78S -~.OOO -100,000 -JOO,OOO -50,000 -.50,000 -50,000 -SO,OOO -SO,OOO TOCAI -953,528 111.567 -I,61J.S42 -651,641 -145,182 ~92.261 -63,22J -'S7,7H . CaJcalalioas IIC buod GO Ibc stmdW.a cum:ady ..... iD ada area IJI-ir.fpt.lily aad Ihc rqioa (n:por1Gd ill Tallie 2). CabWlioms G'C .. follows. Sc.:p J -tho IIl&DlIud ia chc Rllioa fur caell Clllllao,.or pioooof oqllipmcat (rcpor1Dd ia TabJo 2) ~ 1Ubtnc:1Cd from tbc SWIdud tor a ilJl1ilAJ WlJlloycc Of piece of ccpjpmall iD cG IIQl maaicipality (rcporud ill Table 2) to CllabtiJb the di1fcrmtiaJ iu ~. Slq) 2 - Tbo cli8'CICDIiaI r,aJonI.l.tM iD *p I (iD dUa table) iI aaalbpliccl by tho INII1bca- of au mUD.icip&lity lac kiJomc:m:a iD a.uodnlds (from T tblc I) aDd dais. ia tum. I. awIIipUod by die lIIIIluJ COlt p<< cmp. <<pioco of oquipmc:ala n:por1ClI i.a T.biG 3. This produoca IJl AI1IIaaJ net 001II imp", of lnallifarilll aU road nllpCIIIsibiIiW iD C&A of Ibc area 1IIIUlioipalitk:a to Ibc rcpo.. .. ~p.aI mpwIibWly far all roads oouId IcIlI to 1M ~Iim..~ of at &wi S worb depots allD aaualavc:nsc o\'lZhcad 00i!I1 avWp of S 100,00 pa dq>of . cor.: cIcpoI ClGt.Id bo c1iMinaotcd ia Brock; CIDG ia CI.aiqtqa; c-. beCwoca NM IDll PiGtoriDli ClGG bcewooa OIIIaWI IDlI WlUlby; CIDG bcCwClCll Swfo. lAd Ux.bridtc -I"'~ -166,34 I 1 -U.,112 -191.j36 - .46,111 -146,171 -~,OOO ~ ,lS6.2 S6 -1,110 -9,947 1.960 2.196 -JJ.326 -14.962 .2,751 -3.090 -1,)39 -9,34 J -18,891 -88,361 -7,177 -..039 -31,092 -3....21 11 ,561 -70.0j) 0uasilI0 Wadcn ~-.......... clcriAJ. IUppGI'I Picbp CIUW - capilli - opera'" Dump truoUI'Iadcms - capiul - apcnIiq Graden . cqiul . opcnIiq ~ - capiul - opcnIiq Worts Depot Ov"".. -- -- D" Q:\ , , I I ! 10 ~p__1. 199' \ uu ill l);} ~ "IT \ ....... --- COIl /IfIP4Cf ~I Adtbtional Rood MtIM~#!"' S".sIC"''' A",mrtlrtIflICUcJt." Table 6 provides an annual cost impact estimate from a one-tier road management system at the regional level for the Sunder\and Depot using regional standards for all roads that could be serviced in that service area (I positive number indicates an increase:, a negative number indicates a decrease). Currently, the regional depot scMces 345 lane kilometres of regional roads (Brock and part ofUxbridse) The following step. were used in the calculation. 1 . Column 2 lists the number of regional employees and pieces of equipment at the SUDdcrlaDd depot. 2. Column J calculates the regional standard for each type of employee or piece of equipment by dividing the number of employees or pieces of equipment at the SUDder1an4 depot by 3.45 (ecistft,8 repcmal1ane kilomeues in buIldreds). 3. Column 4 records the number of employees and pieces of equipment in Brock plus 1/3 of all employees and equipment in Uxbridge (taken &om Table 1) because about 1/3 oflD Uxbridle roads would be serviced &om this depot - the remainins '1.13 would be serviced &om tbe Scusoa depot. 4. ColwnD S ca1cu1atea the standards pel' 100 lane kilometreS in Brock and 1/3 ofUxbridae that could be serviced &om the regional depot in Sunderland. This amounts to Ul additional 896 lane kilometres - 693 kilometres of roads in Brock and 1/3 of all roeds in Uxbridp wbich equalI203 kilomettel. s. ColWlUl6 provides raJmbers which represent the net change in nwnber of employees ad pieces of equipment if the region were to service the additional 896 lane Ian. ofloca1 roads at the regiooal standards per 100 lane kilomettes u recorded in column 3. 6. Column 7 lists the annual change in costl. This is obtained by multiplyiD8 the numbers in column 6 by the annual cost per unit trom Table 3. 7. Works depot savinp'ref1ect the elimination of one depot in Brock ($100,000) and the prorated ponion ofe1iminatins one depot in Scugog and Uxbridge (1/6 of $100,000 - $16,667) Conclusion: Costs tor this service area would rise by $214,000. S.pfftlllH, '. /999 1 1 680 1 lJ j J .J J J J J J j ( j J J J J j J J lJ J r'~' ,-'- ,'-' Co,,' J'!!,I ofllJJillollal Road MIfIUJ, !!!! Amutrong/Kltch,,, - - Table 6: Auaa.l Cost Impa.:C iom ()oc. Tier' M.maaCllLClOf at ~ Level for SJlDdcrlmd Dcpoc UIiD. ~ staadGds (or AU Roads (. positive: aamber iIuIic:aIc. &a iJM:IcaIc; . acplive Gamber IDdht.ef . docrcae) R.opaal EJdIIia. SCa:Ddad per 100 Net ~c ill /Iamba' of Ncf clwaJc ill cOIif if an bp. IWId.ad per N\aaI)en ia lIDo bD. ID IR. c:DII1cryccs A oquipmcal to co.ds wen traosfcrrcd to Numbcnl 100 .... kID.1 Area M..' maaUMpatilt .mcc ....dibnn.1 roada' rbc Rep.' (2) (l) (4) ('> (6) (7) , rq, J" r-~ r'- r- r-"-' r'" r~ f'.'-' r~ r- r-" r~ , f' . , S 8 ~ CUlJ 9 ! ! , I I I I J} S 174.100 170,000 -IJ,S52 22.06] 1.93 0.20 0.j8 7.0 0.71 I.4S 12.0 1.34 I OJO 3.7 0.4' -11,1120 I O.JO J.O 0.3J -4,320 Worb~ __ __ - -- -116,667 - - - - TOTAL COST DIFFEREm'1AL $ 214.20.4 - - - - - I The rcpooaI cIcpoI iaViccs 34S Iaoc: kiIomcrra affC8imW rOIds (Bcocl aod part ofUxbrid&c). ~ R.cJiooalIfaDlbrda lie ob~ by dividiDa Ibo aumber of c:aaplo)'OClS<< piocc:s of oqDipmaJt by ).45 (cxistiDl fCjiOOA.llaoc ki1ocudrc:s per buodRd) ) All cmp&oyOCllIDd oqllipmQlI ill Brock plus If.) of aU cmplo)as IDd cquipm.c:at io Uxbridac (from Table: I). . StaDdads pel' 100 Ia8c ~ in an:a 1JUlDicipa1itir:s ibIS ooaId be eavicod IiIm ~ depot iD Se:Ddcrlaud TbU amoun.ls 10 an dlitiooaJ 896 Imc kiIomclla - 693 ~ of ro.ta to Brocll &Dd If) of aU roads ill Uxbridsc wbb cquaIs 203 kiJuudk~. I The lumbers ill lhis ClOIuma ICpRllCld Ihc act clI.aao ill Dumber of cmployoa aDd picoce of cquipmcDI if Ibc ~ wae ro 5lIXVioe !be ,lid i';.,lOAl 896 lane km. of Local roedI..-mift, rqioDallllDdards pel' 100 lac kiJomclla. 'The: lIIDuI <lIlaao ia 00IlI uc obtaiDcd by multiplyiDc tbc Dtabcn ia 6lc previous column by aaw 00lII per unit from Tablc: 3. . Sm.p rcfklcC dac CIim&DaliOD of ooe ckpol ill BlOCk ($ 100,000) "Il1o ptonIed porIioa of cUm..iaa1iq 0Cle: dcpoC ia SGulOA aDd Uxbriclae (116 of $100,000 - SI6,661) S,pt.H,7. 19P9 ).49 3.40 -1.79 0.99 -0.99 -0.27 17.3 1.1 2.32 0.58 I 2 2 , (I) 0ulIid0 Worbm M-....-.... c;kriaAJ. nppor1 Pidtup. wee Damp TCWlb Ondcn I..oalkra -- -- 0"- -...D rnH~l ill ~ IT ---- ..'-'- COlllmpocI oj Additional ROGti MtllltI~m~lI' SYl'~tfI$ A""J"",..;KJrdMt Table 7 provides an annual cost impact estimate from a one-tier road manasement ~em at the regional level for the Ajax Depot using regional standards for aD roads that could be serviced in that service area (a positive number indicates an increase~ a negative number indicates a decrease). Currently. the resion&! depot services 384.5 lane kilometres of regional roads (Ajax and 90 percent of Pickering). The following steps were used in the calculation. 1. Column 2 lists the number of resional employees and pieces of equipment at the Ajax depot. 2. Column 3 calculates the regional standard for each type of employee or piece of equipment by dividing the number of employees or pieces of equipment at the Ajax depot by 3.145 (~ reaionallane kilomeues in hundreds). ). Column 4 records the number of employees and pieces of equipment in Ajax plus 90-~ of all employees and equipment in Pickering (taken trom Table 1) because aboUl9()o~ olall Pickering roads would be serviced trom this depot - the remaining 100.4 would be seMeea &om the Scugog depot. 4. Column 5 calt't1lates the standards per 100 lane kilo metres in Ajax ancl9O'~ ofPic:brina that could be serviced from tbe regional depot in Ajax plus one other depot. Thi. amountI to an additional 572 lane kilometres - 224.4 kilometres of roads ill Ajax plus 347.6 kilometra in Pickering (9()I~ of386.2 in Pickering). S. Coluum 6 provides numbers which represent the Del change in number of employees and pieces of equipment if the region were to service the additional S72laDe Jan. oflocal roads at the resional standards per 100 lane kilomctres u recorded in column 3. 6. ColwnD 71istJ the anaual change in costs. This is obtained by multiplying the numbers in column 6 by the annual cost per unit tram Table 3. 7. Works depot savings rdlect the dimination of one depot in either Ajax or Picken.. The savinp would amount to $95.000 per year - S50.ooo applied to Ajax and $45.000 applied to PickeriDa (90% of$50.0oo). Conclusion: Costs for this service area would taU by Sl.58 million. s.,w..bn- 7, J H9 1 1 70 ( J J j J J J J J J ( J J J J J j j J \ J J IJ COJ, I"" Ann,llron, !!!!!!!! - - Table 7: fdim..'<<J <Mt 1mp8Cl from ORe-Tier MauaC'lllClllII RqjoaaI Level fOf Ajax Dcpoc U.iD,lUgiouJ Staadarda (or AD lIamber iAdicara Ul iocrcae; a nc.aCivo Dumber i....in.t_ . doc::nuc) Rc.-.a EJdIIiq S...... per (00 Nel dwt&o ill Gumber of acp. Jf.uadud per N..hn ia Ia.o..... Ia .... Clllployea & oquipolmllo Nlllllbcnl 100 Iaao loa.' Mea MlIII.' maaicipalilt .moo addiIicoaI roa&al (I) (2) (3) C<I) (') (6) - -..- - - - 0Wide Woc:kcn 10 2.60 37.1 6." -22.8 ~..ft~~..c~ aapporI 3 0.7' J.9 0.68 0.'7 2.22 -9.72 2.m -9.H 0.49 -1.06 0.14 -l.l2 -- .- r- f--" f'-' f"" r- f f' r ,.- , r--' r~"'~" r~' ,--' ,.~ f~ ,-- r'O r'.- f. Roads (a positive Nee clu.qc iD QOQ if aU roalU wen: Iraasfcmld 10 dw: Rcpoo' (7) S-I.I40,OOO 28,j()() C9 8 ~ ~ ~ 14; 2 O.S! 12.1 . 7J,~90 .s DO 17.0 -2U,UI .5. OJJ 2.' -37,010 to.dcn 1 0.26 4.' .n,no wen. DcpoI." -- .-- ..- .95,000 - - - TOfALCOSTDIFFE.RENTJAL - SI.5IJ,121 - - - I 1M ...pnw dl:pot.mea 314.5 laac kiJomcba of qiauI roads. J bsiauI ~ ... obeamod by divicIia,lhc DlIDIbcr ol aaployeot ClI' piccc:s of oquipmcDl by 3.84S (uistm, rqioaal per blLOdred). I AJ1 caplayoa IIUI cqaipmCJII ill Ai ax plu 90% of all aaployca IDAl oquipmcaJ ill Pickcriua (&om Table I) bcJc&mc ~ ilia ~ be .MoecI by II>> Nax depot. . SlI.DIIGda per 100 bPo kilomotra iD IRa mmicipU__ ...... couIlI be ICIViccd &om Rcsioa.al ckpoI in Ajax plus ODe od1A UIlOWlb 10 W ~~.I S72 Iaao ~ . 214.41dlomcf1a ofroade ill Ajax,.... 347.6 kiIamr:oa ill ~ (90% 01316.2 kiJomc~ in Pickaiu&). J 'IDe DlIDbcn iD daiI oolaaua JOpCC6lC:III dae lid daaDac ill IIUIIIbar 01 cmplayca md pioQc:s of cquipmaa. if the repm wm: to lICTVioc edditioo.aJ ~ 12 laao ba. of kJca1 roads .,.....~I n:poaalslallciInIJ per 100 lIDc kiloaaclrc:s. , Tho ....... obaDSC ill ClOItI... obcaiDod by auaJliplyiaa chc aumbcn ia !be prcvioaI QOIuam by IIDlUaI WIiI per IIIlit Crow T .ble 3, · OlIo pier is abrad bcttrocn Ihc Osha...a aad AJIX depots. .. Oat cII:pol coaId bo dimnutM al aD avenae uaaul ovcrllc8d ClOII aaviop of$95,OOO . UO,OOO applied 10 Ajax and $45.000 IPP Co Ptl;kcrina (~ ors~,OOO). Sq".", ,. 199' Pickupl lArae DuIp Tncb OradeD ~ -~ -........J -- i rnJoow~lr CO~II",p<<, of AddJIIOI'I4I Rood MQlldlt't"'~11l Syl~"'.r A"'Ul1"OfttVKJIdMt Table 8 provides an annual cost impact estimate from a one-tier road management system at the regional level for the Oshawa Depot using regional standards for all roads that could be servicccl in that service area (I positive number indicates an increase; & negative number indicates a decrease). CUrTefttly, the regional depot seMces 574.61ane kilometres of regional roads. 314.5 kilometres in Oshawa and 190. 1 in Whitby. The followil18 steps were used in the calculation. 1. Column 2 listS the number of regional employees and pieces of equipment at the Oshawa depot. 2. Column 3 calculates the regional standard for each type of employee or piece of equipment by dividing the number of employees or pieces of equipment at the Oshawa depot by S.746 (existing regional lane kilomcues in hundreds). 3. Column 4 records the number of employees and pieces of equipmeut in Oshawa plus 9oe~ of all employees and equipment in Whitby (taken from Table 1) because about 90'.4 of all Whitby roads would be serviced from this depot. the remaining 1 ()lIAt would be services from the Scuaos depot.. 4. Column 5 calculates the standards per 100 lane 1dlometres in Osbawa and 90eAt of Whitby that could be serviced tTom the regional depot in Osbawa plus one other depot in either Oshawa or Whitby. This amounts to an additional 1,672.4 lane Icilometra - 973 ldtometrea ofrOlds in Oshawa plus 699.4 kilometres in Whitby (90% of777.1 in Whitby). S. Column 6 provides numbers which represcllt the net chanse in number of employees and pieces of equipment if the region were to service the additionall ,672.4 lane Ian. of local roads at the reaional staDdard5 per 100 lane kilometres as recorded in column 3. 6. COluDlD 7 lists tbe annual change in costs. This is obtained by multiplying the numbers in columa 6 by the annual cost per unit trom Table 3. 7. Works depot savings reflect the elimination of ODe depot in either Oshawa or Whitby. The savinas would amount to $95,000 per year . S50,OOO applied to Oshawa and $45,000 applied to Whitby (9oe1t of $SO,ooo). Conclusion: Costs for this service area would faU by SI. 11 aulUon. &,""'wr 7, /999 1 1 7 2 ( j j j j J J J J J ( J J J j J j J J ( J J IS r~' r- ,~. EJ B ~ ~ 9 Nel cbaJC ia 00II if aU roads wero IrtJlSfcncd to dLc Rqiool (7) $..1.028)00 J~I.OOO -4 J ,019 -208,820 -42.120 J6 COlt 1m, !!!!!! Ann.rrong/Kilcben - - T .b~ I: EstimaIcd COIf Imp&e:( from ()OC. Tier MaupJaI If Rqicml Level Cor OIbaw. DcpoC U.Ua& R.cgiooAl SWIdada (or- AD Row (. potitivo oamba iacliure. 10 MCMCi a DCllriVO IWIDbcr iadicatc. . doorcuo) Rop.w ExiIbD. SCullanl per 100 N" cbmcc ia Dumber of RA:poa aaadanI per N...... ill lIDo bD. l.Ilarca capAoyca .t: cqWpmca' fO NIIIDbcn' 100 laac bn. J Ala MD.. mwaicipa1i1y' ..w:o &ddi1imuJ rOldl' (2) (3) (4) (') (6) - - - - -- 14 2."" 61.3 3.67 -20.S1 , 0.17 7.' 0.4S 7.02 -5.69 -9.31 -2.34 -2.61 0.52 14.3 0.86 0.70 21.0 1.26 .5. 0.09 3.9 0.23 l..oIdaw J 0.17 '.6 0.33 -42,8&0 Warb~. __ -- _n -- -9S,OOO - - - - - TOTAL COST DIFFERHNTlAL - $1,109,399 - - - - I The ~ depot ICIViccs 514.611Dc kiJomcCra of rcpaall'08da - JU.S ill <Wmva aad 190.1 ill Whirby. I IU..... I&IDdmk arc obIUIo4 by dividiq tba DUlDbeI' 01 copJo,oa UI' piocQ of cquipIDCDI by ,. 7~ (cx&tbaS rcpxw ... kilocbclla p<< hwuIrod j. I AU Clllflo)a::t .. cquiflDCllI ill <Waawa ,bas 9(m of all aaployoos.... oqaipmm' ill WbiIb)' (6aa:a Table I) bccmK 90% of aD Whilby oouJd be lICfVigod by Ibc o.bawa depot. . Staadada per 100 _ k.iIomcln:8 ia area m~bc::s dW oouId be acrvicod fiuD ~ dcpoI ia 05baWI plus ODe oda depot This UDOUDts to an .dd.i..... 1,672.4 ... ~ - 973 kiloe*a oIlO1ds ill OIbawa p.... 699.4 kiIomcrrcs ia ~ (90% 01177.1 kibDclrcs ill Wbilby). t The _bcn ia IbiJ oolama .,~..... dao DCI c:h.aF ia Dumber of ClllflIoyocI acI plcoct of cqaipmall if dtc rcgioD were to ICIVicc the addiliuW 1,612." I.aa.c laD. of local ro.dI unaaiq rcp..alltadank per 100... kiIoIDcrra, I Tbc IIIIW cbaa&c ia ClOIb arc obtIiDcd by mulliplyiq dao DlDDbcn ill Ibc pr-cvtoos coIumu by lUaal 00Sl per unil from Table 1. . ODe ~ ia aJu.Rd bcnwa .... OIbaw. aod Ajax dcpols. .. OMcIDpoc ClC*Id be elnnilldlld.. _IWRIC aau.a1 0'VCIhcrad oc.c..viDp ofS95.000 - $50,000 applied 10 Oih.awa ad 145,000 applied Co Wbilby (9Otl 01$50,000). SIp".. 1, J,,' r'~~" f'" r~' f'''- f''''' ,~ , ,- , f' f'" -- r f'" f~ r , , J ~ (1) Oulsido Wcnbn MIlII..r-t. elc:r'U:al. support ~ Lqc 0Iap T~b Ondc:a ---- -~ -...,J 0-J lID ill & [Flr COIl /~, of AddllIoIta4 ROGd M-GftUt~", S~",,"J NwI~"'~;__ Table 9 provides an aMua! cost impact estimate trom a one-tier road management system at the regionalleveJ for the Orono Depot using regional standards for all roads that could be serviced in that service area (a positive number indicates an increue~ a negative number indicates a decreue). CUlT'el1t1y, the regional depot services 38S lane kilometres of regional roads. The following steps were used in the calculation. 1. Column 2 lists the number of regional employees and pieces of equipment at the Orono depot. 2. Column 3 calculates the regional standard for each type of employee or piece of equipment by dMdinS the number of employees or pieces of equipment at the Orono depot by 3.8S (exifti"8 reaional1ane kilometres in huDdreds). 3. Column 4 records the DUmber of employees and pieces of equipment in ctarinsum plus 25% oraD employees and equipment in ScuBOB (WeeD from Table 1) b-ml- about 25% of all ScuI08 roads would be serviced &om this depot - the remainins 75% of Sc:uSOS roads would be serviced from the Sc:ugog depot. 4. Column S calculates the standards per 100 lane lcilometres in ClariDstoD and 25% of ScuBOS that could be serYiced &om the regional depot in Orono. Thil unounts to an IdditioDal938.21ane kiIometrcs- 840 Jalomctre1 ofroada in CJarinston plus 98.2 kilometl'eS in Scuaos (2.5% 0(392.8 in Scusos). S. Column 6 provides numbers which reprelerJt the net chaDge in number of employeel and pieca ofequipmem if the region were to service the additiona1938.21ane \em. of local roads II the rqponal standarda per 100 lane Icilomeues u recorded ill column 3. 6. Column 7list1 the anaual change in costs. This is obtained by multiplyins the JWrIIben in columa 6 by the IIIIIUIl COlt per uuit from Table 3. 7. Works depot savings reflect the etimination of one depot in ClaringtotJ (Sloo,OOO) mcl the prorated portion ofeliminatiq one depot in Scugog and Uxbridge (1/8 of SlooJOOO-Sl2,~oo). Conclusion: ColtS for this service uea would ran by S 1.91 million. s.-w1. Jm 1 1 7 4 J7 ( j j j J J J J J J ( J J J J j j j J \. J J l C::::~J B ~ ~ c::::D f . I r -- :1- --- -- -I -~ ~ f Table 9: E~tcd Coo Impa~ from ODe. Tier MMaacmcalat ~ Level (01 Orooo DepoC UIiDt IUpoad Standards for AD RoJdt (a positive nambcr CDdir"'.-. &ad ~IIC; . _,alivo number iD6:aca . dacIcac) RosiauJ ~ SWadGd per 100 Nee oIuqc ia 8IIIDbcr of Net dwap in QCNt if aU Resin JtuLdanI pel N..bca ia luJc bII. fa ara cmployClCll .t. oqaipmml ro fOeIis ware Iraufcmd 10 N~')I 100 IaDOIua. I AJCa N.ua. J maaiGipaJity" Nn'icc "Miti.....I,o.da' dlc Rqjoa' (I) (J) (.) ('> (6) (1) Oa&Iide Workcn a 2.01 41.15 4.4' -22.2. S-I,1I2.000 MuaatCIDCDI. GIarioaI, IUppCJft 2 0.52 7.'1 0.84 -3.00 -ISO,OOO PickUfI 3 0.71 21.5 3.04 .21.10 -160,505 tar. Damp Trucb 6 1.56 25.0 2.66 -10.32 -229,992 . Ondcn J 0.26 3.0 0.32 ~.S6 -10,080 to.dc:n I 0.26 11.0 1.11 -i.S4 -136,640 WOIb ~ -- --- -- .- -' -1l2,SOO TOTAL COST DIFFERENI1AL - 51.911,717 I The .... cIcpoc iJCIViocI3SS _ kiJaCDclla of rcp..I....... 1 Rcgioaallta.adanla .00btaiDed by cIividiq dlc IlUIIIba' of c:mployocl or pioccs 0( oqllipJDaat by ).85 (~I Rpoul1mc ki~ pa' huodlc:d). 1 All cmploy.s md oqgipmcDI ia Clariasroa plu 25% 01 aU ClIIIfloyeollDCl 0Claipau:a1 ill ScuFi (from Table I) bcca&l8C 2 S% of ill Sc:aso8 ru.ds coWd be KIViGod by .... 0r0GG depot plus ODO oIbcr cIcpol. · StmdatdJ pel" 100 Imc kiIomcIrcs ill aIClI ~ ..... ooUI bo ICIIVigod fnxn RqjooaI cklpoC ill Orooo plua we odac:6 d&:poc This .JDl'DI'U 10 &D additi.oaal93I.2 Jmc ~ - uo.o ~ of roada ia C..... p.... 98.2 kiloIDl:Ircs ill SQaao. (25% of392.8 kiiomdrcI in Sc:ugo&). J Tho Daabcn ia dais eobaao tcflCllCGIIbo.. cIIaap ira .amber of cmpao,- ad piooce of oquipmcDI if Ibc R:gioa wa-c to ~ Ibc ~ 938.2 lIDo ba. oflocd.......1IIlIIDiq rqiou.IllIDduds per 100 .... ~w. · The aaaal c:haqc ill COllI uc obWDocl by maltiplyiq tbc Dlllllbcd.. dao previous coJoma by lDIluJ ClO8t p<< lIIl.d from Table 3. . Saviap JIIOog& Ibo olimiutioo or OM depot iD C........ ($ 100.000) -'Ibc pnlI'IICd pcwti.oa of c:UUubD, ODCllkpot ia kuao8 aad Uxbrid&c (1111 (If SIOO,OOO -S I 2.500) I' I of AJdJtlonal Ro4d Mana r~~ r~' f' COJII", f" r-'" . --" --" -..,J U1 II ~pl'.bu ,. /99' lIDOO&~lY C04II"'PtlCI of AddiOOlttJl R<HJJ MlJJllUf"''''' Sys'f"'~ A""~tron11lKIIt:Ita Table 1 0 prov;des an annual cost impact estimate from a one-tier road management system at the resionallevel for the Scugog Depot using regionaJ standards for aD roads that could be serviced in that service area (a positive number indicates an increase; a neprive number indi':ltes a decrease). Currently. the regional depot services 363 g lane kilometres of regional roads. The foUowing steps were used in the calculation. I. Column 2 lists the number of regionaJ employees and pieces of equipment It the ScuSOg depot. 2. Column 3 calculates the regional standard for each type of employee or piece of equipment by dividing the number of employees or pieces of equipment at the Scugog depot by 3.638 (existina reaiona!lane kilomeues in hundreds). 3. Column .. recorc:ls the number of employees and pieces of equipment u foUows: 75% &om Scusol (remaining 25% serviced from Orono depot); 6"'~ &om Uxbridse (ren'llinins 33% serviced &om ScugoS depot) loe~ trom Pickering (mnainiDg 9oe.4 serviced &Om Ajax depot); aDd 10'/. trom Whitby (remaining 9oe~ serviced &om OIhawa depot). Thae percentapl represent the ponion of each ofthete area munic:ipalities that could be serviced by the ScugOS depot plus one other depot. 4. Column 5 calculates the standards per 100 lane kDomctres in area municipalities that could be serviced &om the regional depot in ScuJOg plus one other depot This IIDOUI\tS to ID additional 819.61ane Icilometres .408.", kilornetteS ofrold. in Uxbridge (6"" oflocal roads) plus 294.6 kilometres of roads in Scugog (75% of local roads) plus 38.6 kilolnetre. of roads in Pickering (100,4 of local roads) plus 77.7 1cilometres of roads in Wbitby (J 0-4 ofloca1 roads). S. Column 6 provides numbers which represent the net change in mmber of employees IDd pieces ofequipmem if the region were to service the additiooal819.61ane Ian. of loom I'OIds at the resional standards per 100 lane Idlometres u recorded in column 3. 6. Column 7 listS the annual change in costs. This is obtained by multiplying the numbers in column 6 by the annual cost per unit from Table 3. 7. Works depot savinss reflect the prorated portion of eliminating one depot in Seusol and ..~ 1, I'" I' 1 1 76 J J j j J J j J J ( J J J J JI J j J ~ J J L L rnJOOm~v C ou /", r 0 Addlrlolldl ROM M, Al7lubOIt ildra ... Uxbridge - savings of $33,333 applied to Uxbridge plus $37,500 applied to Scugog plus S5,000 applied to Whitby plus SS,OOO applied to Pickering Conclusion: Costs for this service area would fall by about $929,000. ~ ~ .. f: ... l I i. ! L L l i L. L L t ... , ~ .. JO :Xptntk, 1. J 999 L. I .. 1 : 77 Arrtflfl'OnllKJlehm Lcvd 6lr SGuJOl Depot Usiq Jt.osi.oo.aI Stmdards for AU Roads (. pc*Uvc Ne. damao ill '*' il aD coeds wac ~ 1.0 Ibc ReP.' (1) ...c61,OOO - 2QJOO -22.940 .2~.700 -42,840 -53,760 .80,133 - S92I.571 S B ~ CUl] c::=:D ---- -. -- i i . I , 1 I I , ! ~ j , I c.~, I.,put;. UJ. Table 10: EItiaWDcI c..lmpaa 110m ODe-Tiler Maupmca' AI R.cPxW _bet .........tIa AD iDcrcuc; . .paivc ..lab<< iDlIicakll . docrcaIC) ..... E'.~ ~ IIIMdard per NlIIDbcft ia N....... 100 __' AIU Ma. ! (I) (2) (3) (4) OutsickWocbr. 7 1.92 25.0 u.......-'. cIeriA:&I. IUppOd 2 0." 4.9 Picobp. 2 0.55 1.S J.&rac0lDp Tneb .. 1.10 20.0 Ondcn 1 0.27 4.6 Lo.dm 1 0.27 S.6 Worb DepoI. -'--- TOfAL COST DIFFERENTIAL I nc rqiooaI..' acrvicct 363.8 IIac k.iIomctra of rqioaal roedL I R.qioaaJ ......... AN obtamod by dividiat eM Ilumbar 01 employ.. m' P'" of ~ by 3 .631 (~ 1Cp.a11mc IQIomcIrcS per huBdrcd) . EmploJoca lid ~ 11'0 IS fOllOw.: 75" 6um SaJaoI; 61% film Ullbriatp 10% 6am Pil;tc:riq; ad loti &om Whitby. Thcotc pcrucolap RpnlllCll.1bc poICD of cad1 of dwleo II'Ca mllllioipalida dW ooaid be Iaviocd by dao kqoa cIcpoI plat au olber depot. , Sludads par 100 lIu kibocCru iD area maicipaJilial dW ooaId be .meal frcm Rqioul ckpoc ia SGaaoI plu.s ate olber dGpol T'IUa amounb 10 III ..Idi""'ull t 9.6 lac k&mcba . 408.7 kis..aclnll of'" ia Uxbridto (619hlloc:al nNllIs) p'- 29-4.6 ~ of roMs in baot (15" of local mads) p.... 31.6 ~of.-.ia Pickaia.(I~o(1ocaI ro.dI)plas".' kiIom..Jraofl'Oll1ll in WIUaby (lO%ofloc:al roeda). J'l'\c Damltcnia daiJooJuaua .",,1" dLc.. duaao ill...... ofcmplDyoalllld pioool oCoqu.ipmad iC6c rqioD wac eo ICJ'ViQc Ihc tdd~1 & 196 laD& km. 01 load R*la ..,...... n:pm.I......... per 100 _ an......... . Tbc lIIIlaal ~...o ia 00lIts an obtaiDod by IMhipIyiaa "'lUIDlbcn ia 60 ,.moo. oolamD by IDDBII 0CMt per aait frGm Table 1. . Sa'" R&al... pnwaaod paItioa oIolimiM" oac dcpGI ill Soap.'" Uxbriqc . saviap ofS33,3H .pplied 10 Uxbridao ,IDa S37.~ qpliod to ScueoI.... SS.ooo."W 10 Mi1by pia S.5.000 ."W liD Pif"'~ Ncl dLaaao ill .amber' of cmpro'y~ & oquipmco' '0 avioo IlIdiIiou1 JOAda' (6) - -9.26 -0... -3.03 -10.91 .2.11 .336 S.....a.rd per 100 .....Ilm. .. aa --ipllily' (5) - 3.05 0.60 0.92 2.4-4 0.56 0.61 -.-... -- -..,J CO 1/ .~ .......L.....L.-L.........Lr....L.-L....L....L.-L....L-.............L.......I--L-L- &",... 7, Jill ,,-- 1M. .. [IDOOw[Flr --..--.-.--....'....---........... - A "".r1P'Gft 'KIrdtnr l COfftJHUUOII witJa OtIter Cost J""dct StMtlia OfOIl~.1i~" RotJd MlUfllg~"'Dlt S,StGfLf L. The estimates from above may be compared with other one-tier studies to gain some sense of where these result. fall. These are reponed in Table 11. In every instance, upper tier L responsibility for all roads is estimated to save more money than either the status quo or lower tier responsibility for all roads. In fact, the savings may be quite significant. I .. L l ~ L. L i .. I i. I .. L L I t ... L , ~ ... Table 11: Estimated Ten Year Cost Savings for Different Municipalities Resion of Hastings Simcoe Chatham. Ottawa- Durham Options County- County. Kent" Carleton.. · Resioll.... StatuS Quo ND.. NIL NIL Nn.. NIL savings of $1.5 iniDiOD to .. Lower Tier iDcreue otS24 Responsibility $6,239,063 $8,237,000 - - miDioD savings 0($45 .vinas of' $23.6 Upper Tier million to S97 million to $52.6 Responsibility $1,244,087 $13.937,000 523,700,000 minion miDion Sources: . From McCormick llanlcin, "'Alternative Roael Manasement System Options", Feb. 1997. .. From presemaUon by Hugh Thoma. ... From KPMG study for Ottawa.Culeton, August 29, 1999. .... First number is taken from June 29, 1999 repon to the Region's Governance committee and the second number is taken from Tables 4 and S in this report. ~pkJrflH,. 7, 1999 21 1179 co c:> ,,> ~.., ~.., .)> "n "'e; ~~ :. ~ fP ~ ~N \0 a,"... ... .... L.... .... '-- L..- L-. L..- L-.. L... L-. ....... ...... .... L........ L-.. '-- L-... LOCAL MUNICIPALITIES HISTORICAl. ROAD MAINTENANCE ('OS1'S PER KILOME1'RE . 1997 BUDGE1' FOR WIN1'ER CONTROl ] AJAX I BRCJl."K ("'LARING ION ~ j-_ 532;0200 522~1oo 581~.500 ~ 0 I 5321,200 5221,100 5810.500 I 51, I 460 694 1510 I :I 5711 5319 I 5516 Q ] 5711 5319 I 5576 C (- OVERHEAD) . Dased on IIlformallon compiled through meetings held by the Ar~a Public Works Directors' "Who Does Whal wnuninee' !' .. .. I l.. l.. Meeting: Date: t .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # DECEMBER 6, 1999 Res. # Report No.: WD-48-99 ; .. Subject: By-Law # TRAFFIC MANAGEMENT COMMITTEE Recommendations: ill. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: ... 1. ... 2. .. t i ... 3. ... ... 4. ... THAT Report WD-48-99 be received; THAT a permanent Traffic Management Committee be formed to review existing and future traffic management practices; THAT the first agenda item for the Traffic Management Committee be to review published Traffic Calming Guidelines and prepare a Municipal Policy, for Council's consideration, to facilitate requests from the public for such devices; and THAT the Traffic Management Committee report back to Council when a draft policy has been completed. ... ... ill. ~ .... REPORT 1.0 BACKGROUND 1.1 At a meeting held on June 22, 1998, the Council of the Municipality of Clarington passed the following resolution: "THAT Report WD-41-98 be received; 1 1 8 1 REPORT NO.: WD-48-99 PAGE 2 J j j J J J j J j J j j j j J .J J J J THAT the Municipality should continue to monitor the progress of traffic calming in other areas and review any future guidelines adopted by the Transportation Association of Canada (TAC), Canadian Institution of Transportation Engineers (CITE), and the Ontario Traffic Conference (OTC); THAT the Municipality not experiment with speed humps in Enniskillen or any other location at this time, but defer such actions until standardized traffic calming guidelines are established; THAT Council consider establishing a Traffic Management Committee and work with a consulting finn to create a comprehensive municipal policy, if funds are available during the 1999 budget deliberations." 1.2 The Transportation Association of Canada and the Canadian Institute of Transportation Engineers compiled infonnation from across North America and produced the Canadian Guide to Neighbourhood Traffic Calming, dated December, 1998. The Municipality received a copy of the final report in March, 1999. 2.0 REVIEW AND COMl\1ENT 2.1 Neighbourhood Traffic Concerns: As the population of Clarington increases, so has the concem of its residents about traffic related impacts such as speeding, traffic volumes and traffic infiltration. The initial reaction from the public has usually been to request additional stop signs or police enforcement. Government and public consensus on what actually constitutes a traffic problem, and how to resolve it, has resulted in significant levels of frustration for the public, politicians, municipal staff and police. Although the municipality must maintain a safe and efficient transportation network, it must also try to manage local traffic to create a safe and comfortable environment for the local residents. Although roadways are necessary for automobile traffic, economic development, 11 82 L L REPORT ~O.: WD-48-99 PAGE 3 r ~ .. and emergency services, there are increasing efforts being made to return streets to more mixed uses, so as to better accommodate pedestrians and cyclists. ~ L An increasing number of jurisdictions are experimenting with traffic calming devices (some more successful than others) and as they do, more requests will come from Clarington residents to review this option. A proven need for local traffic calming also indicates that the overall approach to traffic management has failed in some way. ... iI. 2.2 Traffic Calming Overview: Traffic calming involves altering motorists' behaviour on a single street or on a portion of a street network. It also includes traffic management, which involves changing traffic routes or flows within a neighbourhood. The Canadian Institute of Transportation Engineers (CITE) definition of traffic calming is as follows: iI. ... ... .. "Traffic calming is the combination of mainly physical measures that reduce the negative effects of motor vehicle use, alter driver behaviour and improve conditions for non-motorized street users." I .. l I: .. Physical traffic calming measures include vertical and horizontal deflections in the roadway, as well as obstructions. Examples of these measures include speed humps, raised intersections, traffic circles, curb extensions and diverters. These measures, used alone or in combinations, and implemented properly, can be effective in reducing motor vehicle speeds and volumes. These same physical measures can reduce conflicts between other street users, thereby improving the street environment. .. I .. I.. ir. Some physical traffic calming measures can also have potentially negative effects on the mobility of local residents and emergency response times. Some measures can also be costly to implement and may be considered visually unattractive or incompatible with adjacent buildings and land uses. The challenge, when implementing traffic calming, is to determine the best combination of measures that result in a net improvement (both real or perceived) in the quality of neighbourhood life. The implementation of the final traffic -- \ ... " I i.. 1 83 REPORT NO.: WD-48-99 PAGE 4 J J J J J J j J J J j J J J j J J J J calming measures must be achieved at a reasonable cost, without creating or exacerbating problems on adjacent streets. 2.3 Principles of Traffic Calming Although every situation is unique, there are several general principles which could maximize the effectiveness of a traffic calming strategy :md help build community acceptance/support of the final plan. Many municipalities have learned that it is not wise to rush traffic calming implementation. It is best to develop a sound policy and follow a process which includes local public input and support. Ifmeasures are implemented without proper planning, a great deal of time and funds can be spent, resulting in either very little benefit or the creation of a larger problem than existed previously. Identify the Real Problem: Residents in a neighbourhood may not agree on whether the problem is speed and/or volume, or which problem should have the highest priority. If a through traffic problem is perceived, and traffic calming is installed with a device intended to reduce volume, it may not be effective. No significant volume reduction would occur if the vast majority of traffic was actually local, and would now only hinder local residents and emergency services. If citizens on a major residential collector roadway consider 3,000 vehicles per day excessive, on a roadway designed by planners and engineers to carry up to 10,000 vehicles per day, is it a perceived problem or a valid concern which requires action? If on the same street, citizens feel 50 k:mJhr is excessive and want traffic calming to reduce speeds to 30 k:mJhr, is it justified? If the perceived or actual problem is actually caused by local motorists, can it be affected by educational/enforcement programs such as Road Watch before costly physical measures are implemented? 11 84 1 ... , I ... REPORT ~O.: WD-48-99 PAGE 5 I II. Quantify the Problem: To select appropriate measures, it is necessary to gather data such as vehicle classification, volume and speed counts, licence plate traces, parking surveys and collision statistics. The perceived problem may not be as significant as reported. or at least less significant than other locations competing for the same limited funds. Some jurisdictions have found that it is difficult to justify expenditure of public funds on traffic calming in locations where only a small percentage of the community will benefit. i. L t; I.. ... I .. Consider Improvements to the Arterial Street Network First: Motorists will only short-cut through a neighbourhood if there is a reason to do so, such as congestion on the arterial road. There are often a number of low cost options which could be considered to improve performance on the arterial road, such as signal timing, new turn lanes, turning prohibitions or parking restrictions before traffic calming is implemented on the local streets. This would require consultation with the Region of Durham and documentation demonstrating that a local problem exists which could be reduced or eliminated with an improvement to the Region's arterial system. .. I ~ ... I ... I. I.. L Review and Apply Tramc CalmiDl on .. Area Wide BaJa: When considering resolving a traffic problem on one local street, such as volume" adjacent streets must also be considered. Otherwise, the proposed solution for one street might simply create or exacerbate problems elsewhere. t i ~ ~ ... A void Restricting Access and Egress: Diverters, barriers and closures generally receive less support from residents and emergency servIces. .. \ '- Do Not Impede Pedestrians or Cyclists: Measures should include gaps in barriers for cyclists and median refuges for pedestrians. t L ~ ... 11 85 REPORT NO.: WD-48-99 PAGE 6 j J J J J J J J J J J Consider All Services: Consider and consult with transit. fire, ambulance, snow plowing, street cleaning, and garbage collection to address their concerns. Monitor and Follow up: When implementing traffic calming measures, it is important to report back to COlmcil and the Community regarding the success of the program. Ibis helps to justify future expenditures. It is sometimes useful to implement measures on a temporary basis for six months or one year to monitor their effect. Before and after studies are essential to determine the actual results, but often, even if very little has changed, there is often a perceived improvement by the residents in the quality of the street life. 2.4 Clarington Traffic Management Committee: It is desirable to establish a Traffic Management Committee to review traffic related policies with the first item being a review of the Canadian Guidelines for Traffic Calming, recently published by the Transportation Association of Canada. Proposed Committee Memben: Public Works - Director of Public Works - Manager of Operations - Manager of Engineering - Director of Planning - Fire Chief - Public Works Liaison Councillor - Five (5) individual citizens Note - The composition of the basic committee may expand during some reviews to include representation from emergency services (police/ambulance), transit services, other staff members, school boards, the Region of Durham and other members of the public. " J j J J j J J J Planning Fire Council Public 11 86 I .. 1 t .. REPORT NO.: WD-48-99 PAGE 7 First Objectives of Traffic Management Committee: 1) To review available information about traffic calming. l... ... 2) ... .. 3) 1 .. ~ -. .. i f .. i I '- I .. ... .. .. .. a.. l.. Consider impacts on the municipality, including but not limited to liability, budget allocations including cost of public process/implementation and maintenance, staff time, scheduling of reconstruction projects, potential neighbourhood conflicts. Develop a policy to review traffic calming measures for three scenarios: - if retrofitting to existing streets if introducing in conjunction with road reconstruction or resurfacing - if introducing with plan of subdivision or through Municipal Land Use and Transportation Plans in a pro-active approach. 4) To ensure that area wide alternatives such as improvements to the arterial street network, municipal land use or area transportation plans are considered, and that local educational/enforcement programs are introduced before consideration of localized traffic calming projects. 5) ~' 'I'.:0,j' ,~. To present an overview of existing Traffic Management Practices with., a Comprehensive Traffic Calming Policy for Council's consideration which would establish criteria, study process, public consultation, funding sources, implementation, maintenance and post studies, and surveys to determine overall effect. 6) To review future requests for traffic calming from the public. 7) To consider a proactive approach to Traffic Management on an area wide basis and implementation of Traffic Calming measures in the planning process of new development if justified. 11 87 j j J J J J J j J j J J J J J j J J J REPORT NO.: WD-48-99 PAGE 8 3.0 CONCLUSIONS 3.1 From the above, it is concluded that a permanent Traffic Management Committee is required to review traffic management practices and to develop a Municipal Traffic Calming Policy for Council's consideration in a subsequent report. Respectfully submitted, Reviewed by, ~~~ Stephen A. Vokes, P. Eng., Director of Public Works " o 1'cwJ2~-tG~ Franklin Wu, Chief Administrative Officer RDB.SAV.ce 29/11199 1188 ..""l.;.: 1 R .. ! {- .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON .. REPORT Meeting: GENERAL PURPOSE AND ADMINISTRA nON COMMITIEE File # .. Date: DECEMBER 6, 1999 Res. # ... Report No.: WD-49-99 By-Law # Subject: ROAD WATCH PROGRESS REPORT 1999 ... Recommendations: , ~ It is respectfully recommended that the General Purpose and Administration Committee recommend to COWlcil the following: .. 1. THAT Report WD-49-99 be received for infonnation. .. REPORT 1.0 ATTACHMENTS .. I ~. ... No.1: No.2: Correspondence dated November 15, 1999 from Durham Regional Police Correspondence dated November 23, 1999 from Clarington Road Committee W_~;,,-, ..' ~""."'..".' .1 ' .,. -ir ',-',. ';' ! { ... '~,~' 2.0 BACKGROUND l i: .. 2.1 On February 15, 1999, C1arington COWlcil endorsed the Road Watch Program and approved funds in the amoWlt of $5,000 to fund the initial purchase and installation of 50 Road Watch signs to promote the program. The program fonns a partnership between the Community, Police and the Municipality. The operation of the program itself is a community initiative designed to improve road safety by creating greater awareness and giving residents an opportunity to participate in identifying and reporting dangerous driving. Clarington Road Watch also uses the local name ofC.A.RS. (Clarington Awareness of Road Safety). ! ! ... I I .. .. .. 3.0 REVIEW AND COMMENT 3.1 As a direct result of the Municipality's contribution, matching ftmding was also received from the Ministry of Transportation's Community Road Safety Program. With this base ~ f ... ~ 1 1 89 REPORT NO.: WD-49-99 PAGE 2 funding to laWlch the program, additional funds were obtained from a number of local businesses, including: . Van Hemmen Tire and Sales, Whitby . Durham Computer Systems, Newcastle · Ontario Power Generation (Darlington) · Blue Circle Cement, Bowmanville · Totten Sims Hubicki, Cobourg · Canadian Tire, Bowmanville 3.2 Confidential Drop Box locations were arranged at the following locations: · 7-11, Bowmanville, King Street at Liberty Street . Annstrong I.G.A., Orono · Newcastle I.G.A., Newcastle · Beckers, Newcastle · Byam' s General Store, Tyrone . Canadian Tire, Bowmanville · Coffee Time, Courtice, Highway No.2 at Courtice Road · COWltry Style, Newcastle, Highway No. 115 at Concession Road 3 · PVR Variety, Kendal · Enniskillen General Store, Enniskillen · M.C. Variety and Petro Canada, Mitchells Comers · Newtonville Convenience Store, Newtonville · Village Restaurant, Hampton · Durham Regional Police, Clarington Office, Bowmanville · Clarington Municipal Administrative Centre, Bowmanville · Courtice Community Complex, Courtice 3.3 The Program celebrated its officiallaWlch on JWle 23, 1999 at the Municipal Administrative Centre and was well attended by local politicians and media coverage. 11 ~ ~ j J .J J J J J j J j j J J J J J J J J ... REPORT NO.: WD-49-99 PAGE 3 - 3.4 The computer system donated by Durham Computer Systems was placed at the Durham Regional Police Clarington Office. V olWlteer members of the Committee perfonn data entry and letter preparation. The program, although new to Clarington, was implemented with few delays and is running well due to valuable experience gained from the Whitby and Caledon Road Watch Programs. Approximately 400 warning letters have been issued on Durham Regional Police letterhead in the ongoing effort to educate the public about safe driving practices. Less than 3% of the reported motorists have called back to police with any kind of denial or negative comments. ... ... ... t: .. .. 3.5 The Radar Message Board, with greater exposure through the Road Watch Program, was borrowed 19 times during 1999 with positive results from the residents. .. 3.6 filii ~. .. 4.0 .. 4.1 ... ! .. Correspondence from both Durham Regional Police (Attachment No.1) and from the Clarington Road Watch Committee (Attachment No.2) show continued support of the program. CONCLUSIONS ::::::::::=$5:=:m~::.w=-~; Municipality, was a soWld investment in road safety. Continued success of the program should improve the quality of life in Clarington by providing greater awareness of road safety and assisting in the reduction of motor vehicle accidents. .. Respectfully submitted, Reviewed by, .. r ... ~,,/~ Stephen A. Vokes, P. Eng., Director of Public Works d~_C0~ Franklin Wu, Chief Administrative Officer ! ... .. l.. RDB*SA V*ce 29/11199 1 1 9 I .. Durham Regional Police Service · K. McAlpine. Chief of Polite · D. Denson - Deputy Chief . Administration · J. Adams. Deputy Chief - Operations November 15, 1999 Ron Baker Traffic Co-ordinator Public Works Department The Municipality of Clarington 40 Temperance Street Bowmanville, Ontario LIC 3A6 Ron, Since the Kick off of the Clarington Road Watch Program on June 23, 1999, we have sent 407 letters to drivers discouraging their aggressive driving. Less then 3 % of these drivers have responded with any kind of denial or negative comments. It is my opinion the program is running well. Constable Greg Clark, the liaison officer to the Maintenance Committee has advised me that there are no problems other than routine administrative situations. The Clarington Roadwatch is an excellent program to reduce aggressive driving and will likely over a period of time assist in reducing accidents in this commWlity. ATTACHMENT NO.: 1 REPORT NO.: WD-49-99 ORP 3281 REV 1211111 77 Centre St. North. OShawa, Onto L 1 C 4B7 OShawa (905) 579-1520 Tclf'onto (905) 683-9100 Fax (905) 453-5055 Toll Free (90S. 705) 1-888-579-1520 w~ SIte rr~.dumam.on.ca j J j J J j j j j J j J j J J .J J J J .. .. .. II. ... ... t I .. t.. .. .. lilt .. .. ... I, .. ) .. Clarington Road Watch ROAD WATCH" 40 Temperance Street. Bowmanville. ON LlC 3A6 Phone: (905) 623.3379 Tuesday, November 23, 1999 Ron Baker Traffic Coordinator, Clarington Public Works & Municipality of Clarington Council 40 Temperance Street Bowmanville. ON Ll C 3 A6 Dear Ron Baker & Members of Clarington Council: Since the June 1999 kickoff, the Clarington Road Watch (CAR.S.) program has been very successful. Since the inception we have mailed approximately four hundred first offence and eight second offence letters. This is in comparison with the seven hundred complaints the Whitby Road Watch committee received in their first year. Employment of the Radar Message Board has been an asset in the operation of the program. Continued support of the Durham Regional Police, the Town ofClarington and the Clarington Works Department, contributes to making this program a success. The Durham Regional Police have assigned a liaison officer. Constable Greg Clark. to the committee for guidance. The Town ofClarington has given financial support. while the Works Department helps with the installation and maintenance of the Road Watch signs, Clarington will therefore benefit from this program by making our streets safer for everyone. Promised donations by the Newcastle & District Chamber of Commerce. of Five Hundred dollars now and One Thousand dollars later are forthcoming. Ontario Power Generation has also committed to future donations. We are presently putting together an advertising campaign similar to Crime Stoppers, Plans are to run the advertisements over the Christmas period through January and again in April and May, A strong working relationship exists among the ten very active members of the Road Watch Committee. In just more than five months the committee has volunteered a total of two hundred and sixty hours, 'if RJ. Radcliffe Chairman. CAR.S. RRJar The Clarington Healthy Communities Committee .. _GJa;r;',/i;;n ~ ON~A~ ~.., co.._,,.~.,. (.j 1, rNG1" 'I) .>J' I'"o"'''-t,,..fth Coo. ..;.o,-J- i.. A Membtlr of the Ontario Healthy Communities Coalition 1 93 ATTACHMENT NO.: 2 REPORT NO.: WD-49-99 t ~ .. i I ... t ... ... I f ... lit THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRA nON COMMITTEE File # Date: DECEMBER 6, 1999 Res. # Report No.: WD-50-99 OUR FILE: 0.10.06 By-Law # Subject: SIDEWALK SNOW CLEARING Recommendations: ... \ f II. , t;. .. ) r .. I I lit t ~ F .. t I .. ~. t ... ) .. J .. + ... ... ... It is respectfully recommended that the General Purpose and Administration Committee recommend to COWlcil the following: 1. THAT Report WD-50-99 be received; 2. THAT the Municipality of Clarington continue to provide winter maintenance of sidewalks along municipal properties, at approved senior citizens' locations, along sidewalks of the physically disabled and at sidewalks along rear property frontages; 3. THAT sidewalks where inadequate snow storage space is available be cleared by the Public Works Department after all municipal streets have been completed and after the snow is removed in the Business Improvement Areas ofBowmanville, Newcastle and Orono; and 4. THAT By-Law #93-144 be amended to allow property owners thirty-six (36) hours to remove the accumulated snow from sidewalks when a snowfall equal to or greater than 20 centimetres (8 inches) occurs. REPORT 1.0 ATT ACHMENTS No.1: No.2: No.3: Correspondence from Frank Cowan Company Limited Correspondence dated March 8, 1999 from Edwin and Violet Cook Correspondence dated March 5, 1999 from Paulette Hebert 1 1 94 REPORT NO.: WD-50-99 PAGE 2 J J j J J J J j J j j J .J j J J J J J No.5: No.6: By-Law #93-144 to Regulate the Clearing Away and Removal of Snow and Ice from the Roofs of Buildings and from Sidewalks within the Municipality of Clarington. Summary of Properties with Limited or no Boulevard Space for Snow Storage Proposed by-law amending snow clearing By-Law #93-144 No.4: 2.0 BACKGROUND 2.1 Correspondence was received by Members of COWlcil from two homeowners, Attachment No.'s 2 and 3, pertaining to the ongoing problems regarding sidewalk snow clearing by residents. At a COWlcil Meeting held on March 22, 1999, COWlcil passed Resolutions #C- 199-99 and #C-200-99, both being referred to the Director of Public Works for appropriate action. 2.2 During the winter of 1998/99, a large quantity of snow accumulated within an Wlusually short period of time during the first two weeks of January, frustrating property owners, taxpayers, contractors and staff, and resulting in an increased number of winter complaints. 2.3 At a meeting held on May 10, 1999, the COWlcil of the MWlicipality of Clarington approved Recommendation #GP A-252-99: "THAT $40,000 identified as priority #2 for snow clearing of sidewalks be approved, effective January 1,2000." 3.0 REVIEW AND COMMENT 3.1 Section 210(60) of the Municipal Act R.S.O. 1990 provides that a COWlcil ofa municipality may pass by-laws regarding the removal of snow and ice from roofs and sidewalks of occupied premises. 1 1 95 \ t. I I .. REPORT NO.: WD-50-99 PAGE 3 Ill. 3.2 Ill. .. 3.3 - t La ~ L 3.4 .. i t.. I it ! III I t .. ~ I .. , I It. III Ill. ... - ~ .. The Municipality of Clarington's By-Law #93-144, Attachment No.4, states that every owner or occupant of property is to clear away and remove any snow and ice from the sidewalk on any highway in front of, alongside or at the rear of the property within twelve (12) hours after a fall of snow. The Public Works Department is in contract with D & F Snow Removal to perform winter maintenance of sidewalks along municipally owned properties, at approved senior citizens' locations, along the sidewalks of the physically disabled and at sidewalks along rear property frontages. The majority of the residential complaints relating to winter sidewalk clearing seem to be where there is no boulevard or only a partial boulevard between the road and sidewalk. As a result, the windrow from the street snowplough is stock piled on the sidewalk. During the past winters, it has been the practice of the Public Works Department to plough back and clean up streets on the day following a fall of snow. This also causes complaints because not only do the residents have to clear the windrow from the street snowplough the first time, a smaller windrow would appear the second day. Another area of concern is at the intersection of streets where the sidewalk meets the road. A windrow is left at the comers causing pedestrians to have to climb over the windrow. The removal of this windrow is also the responsibility of the owner/occupant of the property. At locations where there is partial or no boulevard, this requirement becomes increasingly difficult to carry out. , 1 96 REPORT NO.: WD-50-99 PAGE 4 J J .J J J J J J J J J J J J J J J J J 3.5 Senior Snow Clearing and Physically Disabled Sidewalk Snow Clearing and Windrow Removal Program 3.5.1 Present Level of Service Since 1992, the Municipality of Clarington has offered a sidewalk snow clearing and windrow removal program to senior citizens and physically disabled persons. During the winter of 1998/1999, 562 seniors' and physically disabled locations were approved, along municipal and regional roads, consisting of 11 kilometres of sidewalk, as well as 559 driveway windrows measured to be 3.2 kilometres in length. The 1999 Budget approved $45,000 for the seniors program, of which $22,350 was actually spent during the winter of 1998/99. The majority of complaints received from residents as a result of the program were from: * the approved applicants not getting their windrow removed in adequate time or having it missed; * the neighbours adjacent to approved seniors complaining that the contractor was entering or exiting from their driveway; and * the approved applicant complaining that the contractor was leaving a small windrow along the driveway from the sidewalk equipment. From a contractor's perspective, some of the problems in the winter of 1998/99 were: * approved applicants requesting that the end of the driveway be cleared before all streets were ploughed; * applicants requesting the driveway windrow be removed when the height of the windrow is minimal; 11 97 . .. l ... REPORT NO.: WD-50-99 PAGE 5 i L. * applicants clearing the driveway and stock piling snow at the windrow, expecting the contractor to remove all of the snow; ... , ,. .. ~.. - t t ... ! .. i .. i: .. ~ Ii. 1 I .. \ i .. * some driveways have interlocking brick, thereby increasing the risk of causing damage to the driveway; * some driveways have wood or concrete edging along the driveway, further increasing the risk of damage; * sanding and salting of sidewalks becomes very costly when a build-up of snow along both sides of the sidewalk creates ponding and freezing on walking surfaces, necessitating repeated applications of sand/salt; * there are applicants in locations where there is no boulevard between the road and the sidewalk, so windrow removal must be stock piled on private property along with the sidewalk snow; and * there is quite a bit of grass overgrowth on some sidewalks, so when the contractor is clearing these sidewalks, sections of this grass will be cleared as well. L 3.5.2 Level of Service for Seniors' Sidewalk Snow Clearing The required level of service for the sanding and clearing of snow on sidewalks must be I L. perfonned according to Municipal By-Law #93-144, which states that it must be removed within twelve (12) hours after a fall of snow. I III 3.5.3 Level of Service for Windrow Removal L Recognizing that there is no required municipal by-law for the removal of a driveway windrow, the priority is placed on sidewalk clearing. The current level of windrow service ... ~. ... 11 98 REPORT NO.: WD-50-99 PAGE 6 J J j J J J J J J J J J J J J j J J J provided by the Public Works Department is to commence windrow removal when all sidewalks are completed and all municipal and regional streets have been ploughed. Currently, the windrow does not get removed when the contractor is clearing the seniors' and physically disabled sidewalks. 3.5.4 Community Care It has been suggested to the Public Works Department that Community Care might be able to assist in the Senior Citizen and Physically Disabled Program for sidewalk snow clearing and windrow removal. Community Care relies on volWlteers such as students, seniors, and people with full time jobs. Community Care does not use a contractor and the majority of snow clearing is perfonned manually with shovels. Community Care assist only registered applicants and charge a six (6) dollar per hour rate for snow removal. In the month of January, 1999, Community Care provided 123 snow shovelling tasks for registered applicants compared to an estimated 10,000 sidewalk snow clearing tasks, 10,000 sidewalk sanding tasks and 4,000 windrow removals at approved senior citizen's and physically disabled locations perfonned by the Public Works contractor. It is felt that Community Care would not have the staff, manpower and funding to manage 562 applicants. 3.5.5 Proposed Level of Service - Seniors' Snow Clearing As discussed in greater detail relating to sidewalks with limited or no boulevard space for snow storage, the only change proposed to the level of service for seniors is that By-Law #93-144 be amended to allow property owners thirty-six (36) hours to remove the accumulated snow from sidewalks when a snowfall equal to or greater than 20 centimetres (8 inches) occurs. 11 99 .. }; ... REPORT NO.: WD-50-99 PAGE 7 ... 3.6 Municipal Properties and Sidewalks 3.6.1 Present Level of Service In addition to the Seniors' Snow Clearing, D & F Snow Removal is also presently responsible to clear and sand municipal properties and sidewalks. Such properties are parking lots, libraries, halls, arenas, pedestrian walkways and school crossings. In order for D & F Snow Removal to clear and sand the above in a safe and economical manner, they must perfonn their duties when there is minimal vehicle and pedestrian traffic, normally in early morning. Obviously, it would be much more difficult trying to clear a parking lot when the parking lot is full of vehicles. ... t ... \ , .. I I ... ... School crossings are ideally maintained before school starts. In the majority of cases, these crossing locations are cleared before the street ploughs have completed their routes. UnfortWlately, the result is a windrow at the edge of the road from the street plough where the sidewalk or property has already been cleared. i ill f ... .. In the winter of 1998/99, $37,300 was spent for the clearing and sand/salting of municipal properties and rear frontages. .. ... 3.6.2 Level of Service for Sidewalks Adjacent to Municipal Properties Similar to the level of service for the Seniors' Snow Clearing, the sanding and clearing of snow on sidewalks adjacent to municipal properties and rear frontages must be performed according to Municipal By-Law #93-144, which states that it must be removed within twelve (12) hours after a fall of snow. ~. ... .. ... 3.6.3 Proposed Level of Service - Sidewalks Adjacent to Municipal Properties As discussed in greater detail relating to sidewalks with limited or no boulevard space for snow storage, the only change proposed to the level of service for sidewalks adjacent to municipal properties and rear frontages is that By-Law #93-144 be amended to allow property owners thirty-six (36) hours to remove the accumulated snow from sidewalks .. .. .... 11 99 G 1 REPORT NO.: WD-50-99 PAGE 8 J .J j J J J J J J .J J J J j J J J J J when a snowfall equal to or greater than 20 centimetres (8 inches) occurs. 3.7 Sidewalks With Limited or No Boulevard Space for Snow Stora~ 3.7.1 Sidewalk Complaints Directed to By-Law Division Over the course of every winter, By-Law Division receIves complaints about owners/tenants who have not removed their snow properly or in a timely manner. By-Law utilizes contracted services to remove the snow, with a picture being taken by the contractor before and after their work is completed. During the extreme snowfall experienced during the first two weeks of January, 1999, those locations determined to have insufficient boulevard space for snow storage were not charged back to the owner/occupant for payment. As a result of these locations, as well as other deserving sites to be identified, $40,000 was added to the Public Works budget for the clearing of sidewalks. Attachment No. 5 consists of a summary of properties with limited or no boulevard space for snow storage. 3.7.2 Present Level of Service - Sidewalks With Limited or No Boulevard Space for Storage The current level of service is already to provide snow removal at some areas where there is limited space or no boulevard between the road and sidewalk. This service is provided by Public Works employees and equipment, being completed only after the streets have been maintained. Nonnally, the Business Improvement Areas are cleared first, and then the snow removal operations proceed throughout other areas of the Municipality. Snow removal in other areas of the Municipality is usually provided in the days following a snowstorm and does not meet the time limits contained in Municipal By-Law #93-144. There are funds allocated for this service in the 1999 current budget. 119902 I I .. , ... REPORT NO.: WD-50-99 PAGE 9 I.. 3,7.3 Alternative Methods of Sidewalk Snow Clearing There are several alternative methods of sidewalk snow clearing. The following are options ... that were considered for the winter maintenance of sidewalks: I .. Alternative 1: To contract all sidewalks within the municipality for the purpose of winter snow clearing. \ .. ... There are approximately 195 kilometres of sidewalk within the Municipality. D & F Snow Removal is currently on their last year of a 3 year winter maintenance contract To quote on this option, D & F Snow Removal have submitted a price to the Public Works Department. The price is to extend the current contract for 3 years. The mnnber of call outs for stonn events is based on the 1998/99 winter season. ... .. .. Total number of call outs were: 35 clearing; 41 sand/salting ~ '~'" '.,~. '/;. " ..:.. tv ' -' '.i" .,.~".."~ \ .. .. The annual cost to clear 195 kilometres of sidewalks is $136,500 based on a three year contract extension. The annual cost to sand/salt 195 kilometres of sidewalks is estimated at $319,800 based on a three year contract extension. , .. ... Total estimated annual costs with a three year extension to the sidewalk contract is $456,300. .. .. Staff also considered the option of adding to the current contract for the current year, with no contract extension, but fOWld the costs to be prohibitive, and availability of equipment would also be a problem. , .. .. .. 119903 REPORT NO.: WD-S0-99 PAGE 10 J J j J j J J j j j J j j J J J J J J Alternative 2: To contract to clear and sand/salt only those sidewalks in the Municipality with limited or no boulevard. The approximate length of sidewalk is estimated at 22 kilometres. Option a) Option b) Since these areas have limited or no space between the boulevard and the sidewalk, Option a) would be to pile and store the snow on the homeowner's property. The estimated annual cost for clearing is $308,000. The estimated annual cost for sand/salting is $45,100. The total annual cost is $353,100. The high cost of Option a) is predicated on the fact that the snow must be removed within the confines of By-Law #93-144 (within twelve hours of the snowfall). Instead of piling snow on the homeowner's property, the other option within Alternative 2 would be to haul the snow awayil\~ designated disposal sites. This would eliminAte the stock p' .' , ", ,., snow on private property, but the costs would be prohibiti~tf~t~r;;:~.i, excess of one million dollars). Should the Municipality decide to upgrade to either Alternative 1 or 2, this would represent a major Wldertaking and expense. By comparison, Public Works budgeted only $970,500 in 1999 for the purpose of winter maintenance of municipal roads, including spring cleanup. 3.7.4 Proposed Level of Service - Sidewalks With Insufficient Boulevard Space for Snow Storage The cost to provide contracted winter maintenance of all sidewalks, or sidewalks where there is inadequate boulevard for the stock piling of snow, both within the terms of By-Law #93-144, would be prohibitively expensive. Not only would the Municipality be 1199G~ t .. L. REPORT NO.: WD-50-99 PAGE 11 ( I.. .. responsible for this new maintenance area, but the Municipality would also be assuming the liability for the sidewalks by default. Assuming responsibility for the maintenance of all municipal sidewalks would be a massive undertaking and a costly program, therefore, it is recommended that the owner and/or occupant of property within the Municipality of Clarington continue to be responsible for clearing away any snow, slush or ice. ... L Recognizing the problems that occur where there is no boulevard or only a partial boulevard between the road and sidewalk, it is further recommended that: L. ! I ... Where there is inadequate boulevard, for snow storage between the street aDd " sidewalk, the owner and\or occupant of property within the Municipality of Clarington must make every effort to remove any snow, slush or ice from the sidewalk; t i ~ i~ ... ... With their own employees and equipment, the Public Works DepartmeBt .,' will remove snow at areas without adequato space between the stIaltij sidewalk, but only after all streets have been maintained and after been removed from the Business Improvement Areas of Bowman: Newcastle and Orono; and ... ... .. This snow removal for inadequate boulevards will be based on a list compiled and continually updated by Public Works. This list, in its present status as of November, 1999, is presented as Attachment No.5. Public Works will routinely visit the properties on the list and remove snow, when required. Properties will warrant being added to the list Wlder the following circumstances: .. I l.. t ... i) ii) road/sidewalk modifications completed change in property ownership brings a new area to light -. ... 119905 ~..~'~:< y .' _:", .J J j J J J J J J J J J J j j J J J J REPORT NO.: WD-S0-99 PAGE 12 iii) iv) area prone to drifting snow extensive snow accumulation identifies additional properties. The final recommendation for sidewalks with insufficient boulevard is that By-Law #93- 144 be amended to aLv property owners thirty-six (36) hours to remove the accumulated snow from sidewalks when a snowfall equal to or greater than 20 centimetres (8 inches) occurs. Respectfully submitted, Reviewed by, ...~ ',1,' '~1:'~::~' ~~ Stephen . Vokes, P. Eng., Director of Public Works Or~~ Franklin Wu, Chief Administrative Officer GA*SAV*ce 29/11/99 Pc: Edwin and Violet Cook 290 King Street East Bowmanville, ON LIC IP9 Paulette Hebert 119 Concession Street West Bowmanville, ON LIC 1Z1 .'" {(r::~' "'" '/;1, . - ,;.'l , .' , . ' , ,''f,_ ' :, -", ." '.' ~,... . 1199G6 ,~ ,ilL.;> '- L '}I[ ::R ,~ ASSOC. i.. . :f:i~l FRANK COWAN COMPANY LIMITED.~ '~a Risk Management Services . * . .s:~. - -- _. ..... - -" '~. '-~ .~.. --',- \ ~ i.. , Ii. - - * . _. . .- -.. - .. " - *=--~~~~_~ . ~_u~: ~__ .- , , , ... , . , , , ! II. WINTER MAINTENANCE OF SIDEWALKS * t. ... , ... ~ L. * , ~ * L t I i.. rNFORMA TrON PACKAGE * * * I { II. L ~ L OCTOBER 1996 i.... , .... 11 9907 ATTACHMENT NO.: 1 REPORT NO.: WD-50-99 CONTENTS .J J j J J J J J J j J J J J J J J J J ( I I' I Risk Management Bulletin - Winter Maintenance of Sidewalks II "Winter is Coming'" .................................................................... Cowan News October 1990. III "Sidewalks" .................................................................................. Cowan News October 1982 FRANK COWAN COMPANY LJMI1E) Risk Manaf!ement Services I I 'i 'flTIf , ; ....- .. ......... , ~ I I I r r r r ! r i ! r 1 I ~ (; r t ~ r ~ I ;; , t WINTER MAINTENANCE OF SIDEWALKS How does a Municipality protect itself against liability arising from ice or snow on a sidewalk? What is the Municipality's Duty? The Municipality has a duty to maintain highways and sidewalks under its jurisdiction. With respect specifically to sidewalks, the Act restricts liability arising from ice or snow on a sidewalk to gross negligence. The question of such negligence will depend upon: * the notice of the existence of a dangerous condition which the authorities actually had or which should be imputed to them; * their opportunity of remedying it; * the state of the weather immediately before the accident; * the relative situation of the place where the accident occurred. As long as it can be shown that reasonable care was taken within a reasonable time, a municipality will not be held liable. How Reliable are By-Laws? Simply because a municipality enacts a By-law requiring the abutting owner or occupier to remove the snow and ice from sidewalks in front of their property does not relieve the municipality from its liability imposed by the Municipal Act. Some questions that arise as a result of using this By-law are: * Is it common knowledge that the By-law is in effect? * Is the By-law enforced? * How is it enforced? In most cases the By-Law is not enforced for any number of reasons including administrative, political or a concern for enforcement of this By-Law when dealing with Senior Citizens. If it was possible to enforce a By-Law of this nature and have a regular system of inspection to support such enforcement, it would serve the municipality with some defence. ,.. I r t FRANK CO': t~,a;~~~i~esY LMVIi~ WINTER MAINTENANCE OF SIDEWALKS - RISK MANAGEMENT BULLETIN PAGE 2 j j J J J J J j J J J .J j J J J J J J ( I i What Defence does a Municipality have Against these Claims? Municipalities need to establish adequate systems of winter maintenance and inspection to ensure its sidewalks are in safe condition. Certain geographic areas may require more attention than others based on their use (ie. commercial and heavily travelled areas, school districts, etc.). Not only should a system be in place, but its activity should be carefully documented in such a manner that it would represent tangible evidence to a court. An effective reporting system should consist of daily records or logs of activities which would monitor all pertinent factors such as: * Sidewalk conditions; * Activities with regard to the removal ofice and snow; * Weather conditions; * Any unusual conditions encountered; and * Emergency responses. By establishing an adequate system of winter maintenance of sidewalks; inspection procedures; and documentation, the municipality is accumulating good defence for itself in the event ofa claim in which the third party alleges lack of winter maintenance on your sidewalks. FRANK COWAN COMPANY LlMlTED Risk Management Services 1 1 '1 '11 U l.. ~NTER [ rs iii. COMING ~ t Vho is clearing tn,e sidewalks? l.. L.. ~ ~ i.. t ... .... L ~ k. ... ... ~ .... 4 COWAN NEWS Under the Munidpai Act, the munic.ipality has a d.uty to main- tain hlghways and 51dewalks under its jurisdiction. "Every highway and every bridge shall be kept in repair by the Corporation, the Council of which has jurisdiction over it or upon which the duty of repairing it is imposed by this Act, and, in case of default, the Corporation, subject to the N~glig~nce Act, is liable for all damages sustained by any person by reason of such default. " With respect to sidewalks, the Act restricts liability arising fror:n ice or snow on a sidewalk to gross negligence. The question of such negligence will depend upon (1) the notice of the existence of a dangerous condition which the authori- ties actually had or which should be imputed to them; (2) their oPportunity of remedying it; (3) the state of the weather immediately before the accident; and (4) the relative situation of the place where the accident occurred. Without spending a great deal of time and paper to review case law, this issue comes down to the adequacy of the municipal systems of maintenance and inspection. In other words, does the municipality have regular routines to respond to winter conditions as they affect sidewalks. This will include clear- ing the sidewalks, salting/sanding and emergency response. In addition, this will necessitate adequate documentation of the inspection and m~ntenance details. It is common for municipalities to enact by-laws to require the owner or occupier to remove snow and ice from sidewalks in front of their property. Ho\. Jver, the courts ~ lYe consistently held that a municipality is not relieved of its liability imposed by the Municipal Act by reason of the enactment of such a by- law. For the municipality to gain any benefit from enactment of a by-law. it will be necessary to enforce the by-law and have a regular system of inspection to support such enforcement. With the winter fast approaching. it is appropriate to give this matter some consideration. 0 OCTOBER 1990 :T05ER 1982 j - ~. -I::I~ ~~=- l." . . .' .I ~;-;;:i; ~ _ _ ~ _n -,~ FRANK COWAN COMPANY LIMITED J J J J j j j J j J J j j J J J J ./~ .... ;; ~"n"r"u// c- / ..:../ /--,z;,/ JI~nh SIOE\.4ALKS: As winter approaches, it mi~ht be appropriatp. to discuss tne decision of the Ontario Court of Appeal 1n the case of Oorschell vs. the Ci ty of Camoridge. Th i s case involved an injury to a Plaintiff who was walking on a public sioewalk when she fell on a patch of ice and was injured. lhe Muni ci pa 1 i ty did not have a system for cleaning the siaewalks of ice ana snow or of sandi n9 them. The Pl aintiff sued under Section 27 of the Municipal Act. The trial jua~e dismissea the action but the Plaintitt appealed and it was upheld unanimous ly in the Court of AppeaL It is slgnificant because it is dealing witn a Murllclpality that did not have a system for Keeping the sidewalks free ana clear of snow ana ice. lne Ci ty had a By-Law which rE:Qui red property owners to remove snow ana ice from sidewalks adjacent to tneir property but the ~y-Law was not enforced and in any event, did not rel ieve the /liunicilJal ity from the obligations imposed upon it by the Municipal Act. lne conditlons that exsisteq when tne Plaintiff fell were according to justice 8rooKS, predi ctab I e for SOlilc hours beforenand and the infonraatlon was reaaily available to anyone who ougnt to have been concE:rned. Justice Brooks, therefore, concluaed tt.at the hunicipality was ne9ligent. TIlis caSt is important in that it shows that if a ~Iunicipality fails to hove any system of keeping its siaewalk~ clear of snow ana ice, there is no defence to an actlon brou~ht by a Plaintiff who is injured because of snow and lce on a City siaewalk. It is, tnerefore, ~ost important that Municipalities snould have sume system for Keepin~ sidewalks in a safe conaition, at least in heavily traversed areas, where a fall is l'ikely to OCCur. Not only should such a system be In ~lace but its activity snould be documented 1n such a manner tnat it would represent tan9iole evidence to a court. 119912 l ... .. i.. ... ... ... ~ ~ ! .. ~ ... .. ~ i ... , II. ill. ... ill. .. COUlIcn. DIllEC"r.4 D-4 HIR II II l~ AM '99 Edwin and Violet Cook 290, 292 & 294 King St. East Bowmanville. Ontario LIC 1P9 (905) 623-2624 oJ -:.. ..,..;. , _8 . --'~- March 8, 1999 Dear Sir or Madam: I am writing to lodge a fonnal complaint pertaining to the issue of the snow management policy in effect on King Street East (between Beaver Lumber and Mearns Ave.) in the town of Bowmanville. It is my understanding that as a residential property owner with the town, it is my responsibility to clear the snowl ice from the sidewalks adjoining to my property. While I gladly abide by such . respoDSlbility, the issue is compounded by the fact that my property faces on to a busy section of the #2 Highway. Since the amount of space between the highway and the sidewalks is mini""laDd because it is . five lane highway, the amount of: and frequency at which snow ftom the road is piled on to till sidewalks is atrocious. As III older woman, removing the snow ftom the sidewalks after each plough goes by is unma~le and at best - difBcult. As noted before, I gladly shovel the snow after each snow fall. It is my opinion, however, that the town ought to be I'eSpOllSlble for the removal of sidewalk snow which results from ploughing of the highway in this area. .. , I would greatly appreciate your looking into this matter, and it I can be of any further assistaDce please to not hesitate to contact me. Yours Sincerely, 'M~ ._i,.....~. Violet Cook ~ t--k (b/~. ~ ~ 5 -;..Io:t't 119913 ATIACHME~~:~, .... RE~~.GYlf50-99 j COUNCIL D IB... _ ION D-S J HAl II i I l~ AH '99 '-R rr. r,-:~....,... -:- ""~.lr~ f-' , ~ I";' i. .-"! . \, '~.,: t'.\ ... '... ' -- -.. . ", 1\. 2; t.....~ -- . "'~ ~ I,~' . ~. ~ J \1arch 5. 1999 J To: Mayor and Members or Council 40 Temperance Street Bowmanvtlle. Ontano LlC 3A6 HAR - j '999 ':!JN1C;~,'.l" ~l SF ClNiINGT~ ~.ljl.YOR'S GFFICE J J I received an mVOice in the amount of $64,06 from the municipality of Clarington for snow cleanng followmg the exceptional snow falls of January (Invoice No, 11984, dated Feb. 23/99). J I feel that It is unreasonable to expect adherance to the mUnIcipal bylaw #93-144 under these pamcular snowfall conditions. A seven foot snow bank was piled on my sidewalk by road cleanng. Nonetheless I shoveled daily throughout the duranon of the stonns. I had cut a trench through the snow bank and intended to begin the arduous task of finding my sidewalk on the weekend following the date the municipality cleared it for me. j J In all fairness. 12 hours is insufficient to clear such tremendous amounts of snow. I take my responsibilities as a new homeowner seriously and do not wish to endanger the neighbours who use my sidewalk. I do not intend to neglect my property or sidewalk. I only feel that additional time should be allowed under heavy snowfall conditions and perhaps a warning when a complaint has been received. J j I am requesting that the fee be waved because it is unfair and unreasonable. I shall await your response before paying this btll. I would thank you for anending to this maner as soon as possible, S7j~ ~ Paulene He'ben /....... ~ 119 Concession Street West Bowmanville. Ontario LlC lZl (90S) 697-9604 j j j J J 119914 ATT-r.~ffo.: 3 REPORT NO.: WD-S0-99 J I.. , ~ L. ... ... ... ... .. ... '- t .. ... II. .. 1 .. ... ~ L ... 1111~ ('\lrporalllln 01 the Munll:ipalilv \II (hrin~ton !lY-L\W~(), 93-144 hc,"~ a Ilv.l.1w III l~erealllv"laws M7.llJ7 and 41.79 to Regulate the CleaflDg Awav anJ I~emovalof Snow and Ice from the Roofs of Iluildings and from Sidewalks Within I he M unlcipalitv of Clarin~lon WHEREAS Section 210(60) of The Municipal Act R,S.O. 1990 provides that a Council of a Municipality may pass By.laws regarding the removal of snow and ice from roofs nnd sidewalks of occupied premises; AND WHEREAS Section 210(61) of The Municipal Act R.S,O, 1990 provides that a Council of a Municipality may pass By-laws regarding the removal of snow and ice from roofs and sidewalks of unoccupied premises; AND WHEREAS Section 210(62) of "The Municipal Act provides that a Council of a Municipality may pass l3y-laws regarding the removal of snow and ice from sidewalks at the expense of the abutting owner, in any manner, including that provided by Section 326 of this Act; NOW lliEREFORE. The Council of the Corporation of tbe Municipality of Oarington enacts as follows: SIDEWALKS l. Every owner and/or occupant of property witbin tbe Municipality of Clarington shall clear away and remove, or cause to be cleared away and removed, any snow, slush or ice, from the sidewalks On any bigbwayor part of a highway or any class thereof in front of. alongside, or at tbe rear of saiet property within twelve houn after a fall of snow, rain or hail. 2_ If. after clearing away or removing or baving cleared away or removed snow, slusb or ice from tbe sidewalk, as required in Section I, tbe sidewalk still remains to be slippery and poses a hauret to pede..trian5, tbe owner and/or occupant sball spread or cause to be spread, sand or any otber reasonable suitable material. along said portion o( sidewalk. 3. Every owner and/or occupant as mentioned in Sections I and 2. must ensure tbat tbe portion of sidewalk (or whicb tbey are responsible is continually kept and maintained (ree of slippery surfaces, snow, slusb, ice or any combination thereof, hy appropriate means, between faUs of snow. rain or bail, no mailer wbat tbe cause. 4. Where an owner and/or occupant of property witbin tbe Municipalicy bas failed to comply witb Section 1,2, or 3 of tbis By-law, the Municipalicy may undertake tbe necessary work, attbe expense of tbe owner and/or occupant. Any and all expenses incurred in so doing. may be recoverecl by action, or in like manner as taxes. ROOFS s. Every owner and/or occupant of any building within the Municipality,tbat has a roof wbicb slopes toward a highway or a sidewalk on a highway in front 0(. alongside 0(. or at the rear of sucb building. sball ensure tbat the roof o( said huilding is cleared o( any snow and/or ice constituting a bazard to the public. 6. Any person removing snow from the roof of a building as mentioned in Section 5, sball take due and proper care and precaution (or the warning and safety of all persons using such sidewalk or bighway. 7. The Municipalicy of Oarington may remove snow and/or ice, constituting a hazard to the public, rrom the roofs of all unoccupied/Vacanl buildings without notice to, and at the expense of owner. Arty and all expenses incurred in so doing may be recovered by action or in like manner as taxes. GENERAL PROVISIONS 8. No person 5hall sweep, sbovel, throw. drop or place or cause to be swept, shovelled, thrown. dropped or placed any snow, slush or ice onto the travelled portion o( any highway or onto any sidewalk on any highway. 9. No person shall remove snow, slush and/or ice (rom a puolic sidewalk in a manner which would damage any sidewalk or curb. 10. No person shall deposit snow, slush, and/or ice in such a way as to ohstruct access to any Cire hydrant. 119915 ATTACHMENT NO.: 4 REPORT NO.: WD-50-99 J J l.lAIlII.ITY 11. rne removal of snow, slush. anJ/or ice hv the MUnlcipalitv of Clannglon. its servanlS. a~ents. "r employees. snail not relieve any person from the liability for hreach of the provIsions of this Ilv-Iaw J CONTRAVFNTION or flY-LAW 12. Any person who contravenes any provisions of this By.law is guilty of an offence, J SEVERABILITY J 13. (a) Words imparting the singular number include plural and vice versa, I,t, Should any part of this By-law be declared by a Court ()f competent jurisdiction 10 he invalid in part or in whole, the validity of the other provisions of this BY.law shall not he affected thereby, the intent of Council being that each provision oi the By-law shall be determined to be separately valid and enforceable to the fullest extent permitted by law. J (h) Where applicable. the term "person" shall include a company. J REPEAL OF PREVIOUS BY.LAW IS. By-law 87-197 and By.law 91-79 are hereby repealed. J ENACTMENT 16. This By-law shall come into full force and effect immediately upon its unal passing. j j By.L\W read a first time tbis 27 day of September 1993 By.L\Wreadasecondtimethis 27 dayo( September 1993 BY.LAW read a third time and finally passed this 2 7thday of Sep t. J 1993 J M~;uxN.H/~ / MAYOR j /~ ~A~ J J j J J J 119916 l. ... , L. Sidewalk Snow Clearing Bowmanville i... No Boulevard Argyle Street - at Ontario Street - north and south side f l. Argyle Street - north of Durham Street Bradshaw Street - North end Brown Street - from King Street to Wellington Street Church Street - from Liberty Street to Temperance Street .... Church Street - from Temperance Street to Silver Street Concession Street - west of Liberty north side to Burk Crt. . Concession Street - west of Liberty south side '- Concession Street East - between Mearns Avenue and Soper Creek Drive Division Street - from Queen Street to Wellington Street (both sides) I. Doreen Crescent - west section .. Elgin Street - from Horsey Street to Concession Street Elgin Street - from Wellington Street to Horsey Street Fourth Street - north -east corner of Scugog Street to Prospect Street .. George Street - from Church Street to Carlisle Street Jackman Road - South-west comer of Scugog Street Jane Stree - Across from Meadowview Boulevard L. King Street - from St. George Street to Roenigk Drive (north side) King Street - from St. George Street to Roenigk Drive (south side) 1 King Street East - Mearns Avenue easterly north side .. King Street East - Mearns Avenue easterly south side King Street East - Mearns Avenuewesterty to Simpson Avenue King Street East- Haines Street westerly south side Lambert Street from Queen Street to Church Street Liberty Street North - from Third Street south North- west corner of Liberty and Concession Street North-east corner of Liberty and Concession Street Odell Street - from Scugog Street east to Prospect Ontario Street - from Queen to King Street Queen Avenue - from Queen Street to south end Queen Street - from Brown Street to Ontario Street Queen Street - south of King Street west of Temperance Street Silver Street - from Church to Wellington Street St. george Street - from King Street to Church Street Temperance Street - from Queen Street to Church Street Wellington Street - from Concession Street to Elgin Street ... L. { .. t ... l Bowmanville ... Minimal Boulevard Argyle Street - west of Ontario Street - north side .... L 119917 ATTACHMENT NO.: 5 REPORT NO.: WD-50-99 Barley Mills Crescent south of Soper Creek Drive Church Street - from Temperance Street to Silver Street Church Street - from Liberty Street to Temperance Street - north side Concession Street - from Burk Court to Prospect Street Concession Street from Liberty Street to Hendry Gate Doreen Crescent - sidewalk along east side. Elgin Street - from Third Street south to railway bridge High Street - from Fourth Street south to Second Street Jackman Road - west of Barbara Street Liberty Street from King Street to Concession Street Liberty Street from Third Street north to south of Sunicrest Boulevard Liberty Street North - east side from Meadowview Boulevard northerly Lowe Street - from Centre street to Temperance Street Mann Street from Concession Street to Herriman Street Mearns Avenue noth of Highway #2 Ontario Street - south of Queen Street - both sides Queen Street - west of Ontario Street - south side Scugog Street - between King Street and Church Street Scugog Street - south of King Street both sides Southway Drive east of Liberty Street J J J J J Highway NO.2 - from Ovens Road to Payne Crescent Newtonville Road - from Highway NO.2 south both sides J j J j J j J .J J J .J J J J Newcastle No Boulevard Beaver Street South - from Robert Street south Edward Street - from Mill Street to Baldwin Street King Street East from Beaver Street South easterly King Street west - from Massey Drive easterly King Street west - from North Street westerly north and south side North Street - from Wilmot Street to George Street east side Minimal Boulevard Baldwin Street - from King Street west to George Street - west side Beaver Street south - from Robert Street to King Street Edwart Street - from Baldwin Street easterly south side King Street - from Arthur Street to Baldwin Street - both sides Mill St. N. - north of King Steet and at Wilmot Street and at George Street Newtonville No or Minimal Boulevard Courtice 119918 l .. ... No boulevard ... Courtice Road - from Nash Road north - both sides Prestonvale Road - from Robert Adams Drive to Claret Rd. - west side Trulls Road North - from Nash Road notherly on west side i.. Courtice ... Minimal Boulevard Highway NO.2 - from Courtice Road to Townline Road - both sides Highway NO.2 - from Courtice Road to Townline Road - both sides .. Nash Road - from Trulls Road westerly both sides Nash Road - west of George Reynolds Drive - both side i Prestonvale Road - from Higway NO.2 south on east side .. Prestonvale Road - from Higway NO.2 to Robert Adams Drive west side Townline Road North from Highway NO.2 north to Lawson Road L Trulls Road - from Y orkville Drive northerly - Varcoes Road - from Highway NO.2 northerly - east side Hampton .. No or Minimal boulevard , .. Mill Street - north side east of King Street Mill Street - north side west of Old Scugog Road Old Scugog Road - north end on east side f .. Orono .. No or Minimal boulevard Church Street - from Centre Street to Churchhill Avenue ... Church Street - from Station Street to Somerville Drive Cobbledick Street - from Main Street to Church Street , Duchess Street - from Main Street to Church Street L Mill Lane - from Mill Street northerly on west side Mill Street - from Centre Street to Dickson Street Mill Street North - from Millson Hill Drive southerly on east side North Station Street - from Station Street to Princess Street Park Street - from Church Street easterly Somerville Drive - from Main Street to Church Street Station Street - from Main Street easterly and westerly i.. ~. ~ ... } ... ... 119919 J THE CORPORA nON OF THE MUNICIPALITY OF CLARINGTON J BY -LA W 99- J Being a bv-Iaw to amend Bv-Iaw 93-144, a by-law to regulate The Cleanng :\wav and Removal of Snow and Ice From the Roofs of BuIldings and from the Sidewalks Within The MUnlclpahtv of Clanngton J WHEREAS the Counctl of the Corporation of the MUnicipality of Clanngton deems it J adviseable to amend bv-Iaw 93-144: J '<OW THEREFORE the Council of the Corporation of the Municlpalitv ofClarlngton Enacts as t{)llows .J \, That by-law 93-144 be amended as follows' j a) renumbenng Section I to Subsection I(a), j b) adding subsection 1 (b) as follows: " 1 (b) Notwithstanding subsection \ (a). in the event a fall of snow has an accumulatIon greater than twenty centimetres, the twelve hour time frame .J as set out in subsection I (a) shall be extended to thirty silt hours," j 2. Final passmg by Counctl j This By-law shall come into full force and effective immediately on the day of J By-law read a tirst and second time this day of lC)qq J Bv-Iaw read a third time and tinallv passed this day of 19q9 j J MAYOR MUNIClPAL CLERK J J l' ()I')?O ATTACHMENT NO.: 6 REPORT NO.: WD-50-99 J .. ! ~ .. L i ... .. ... ~ THE CORPORATION OF THE MUNICIPALITY OF CLARlNGTON REPORT Meeting: General Purpose and Administration Committee File # Date: December 6 1999 Res.# Report # ADMIN. 37-99 Subject: Electronic Message Board Sign I Recommendations: .. It is respectfully recommended that the General Purpose and Administration Committee ~. recommend to COWlcil the following: .. l.. ~ ... ! 1. L l L ~, .. .. .... ... 1. That Report ADMIN. 37-99 be received; 2. That COWlcil approve the purchase of an Electric Message Board sign from Provincial Signs; and 3. That the amoWlt of $4,980.18 plus taxes be drawn from AccoWlt #7007-X-0298. 1. INTRODUCTION 1.1 In March 1999, COWlcil and senior municipal staff held a "think tank" session. At this session "Communication" was identified as a top priority. A number of initiatives to improve communications with the residents of Clarington have been investigated. One initiative is the use of electronic message board signs to relay infonnation of community-wide interest to the residents of Clarington who visit the Municipal Administrative Centre (MAC). An electronic message board sign is a sign that displays computer-generated messages for brief periods of time. 1.2 For a trial period during the month of July, an electronic message board sign was installed in the foyer of the Municipal Administrative Centre. The sign was well received by mWlicipal employees and the public alike. 1201 The sign will be assigned Wlder the responsibility of the Manager of Marketing, Tourism and CommWlications. The Manager will have full discretion with respect to the wording and appearance of messages and in the determination of whether a message can be displayed on the sign. J J J J J J j j j J J J J j j J J J J 2. SIGN SPECIFICS 2.1 The "Alpha Director - Brochure Rack and Stand" is a stand-alone model that is mobile and can be placed in various strategic places subject to the availability of appropriate network and electrical connections (Attachment #1). The sign stands five feet high and has a width of 27 inches. The electronic display area is 22.5 inches high and 27 inches wide. The Brochure Rack and Stand can be dismantled if desired and the electronic display can be mOWlted to a wall. This model is effective in providing an alternative method of communicating information to residents of the Municipality. 2.2 The character size, character colour (green, red and yellow) and character display can be specifically inputted into the computer program to provide variety in the appearance of messages. The sign has eight lines available for providing messages. The thickness and size of the characters can be easily varied. Options such as scrolling messages, flashing messages, or fixed messages are standards with this sign. Graphics can also be displayed. 2.3 Composing and configuring of messages can be done through the Municipality's existing computer network. A wireless remote is also provided, which will enable messages to be inputted if a network shutdown occurs. 2.4 During the trial period in July, staffwas impressed with the ease of operation of the sign and felt that it could be used in all municipal facilities as the need arises. 3. OPERATIONAL POLICY 3.1 Responsibility 3.2 Content of Messages 3.2.1 Messages shall relay infonnation that is of community-wide interest to the residents of Clarington. Infonnation regarding mWlicipal projects, programs, activities, public meetings and promotional programs can be displayed on the sign. All messages shall be in compliance with municipal, standards and goals. Notice of community organization events may be placed on the sign. Messages shall not relay or represent any political or religious views whatsoever. 3.2.2 Due to size limitations, messages shall be limited to fifty characters or five lines. Message style, size, colour and font may vary, however the creative design of a 120~ .. .. i.. message is limited by space and will be at the discretion of the stafT person who maintains the sign. 3.2.3 Messages will be pennitted to be displayed for ten working days prior to the date of the event. General infonnation messages may be used as perpetual messages, but may be limited by available space. ... 3.3 r .. 3.3.1 .. i ... 4. ! 4.1 .. .. 4.2 ... 5. 5.1 .. ... 5.2 , ~ ~. .. Sign location The sign would be located within the Municipal Administration Centre. Although the sign would predominantly stay within the foyer, it could be moved to the COWlcil Chambers or other mWlicipal facilities to be used at special events hosted by the Municipality. It is not the intention at this time that the sign be loaned to any community groups. COST The cost of one sign is $4,980.18. Included in the purchase price is delivery and installation of the sign, remote control and I-year warranty on parts and labour. In accordance with the Purchasing Department, the selection process is in confonnity with the purchasing by-law. CONCLUSION The Electronic Message Board sign is an effective means of increasing the level of communication between the municipality and residents and should provide many years of valuable usage. The Chief Administrative Officer wishes to express his appreciation of the work of the Communication sub-committee members, Heather Brooks, Jennifer Cooke, Jim Anderson and Mark Berney, who made the necessary investigation leading to the recommendations contained herein. Respectfully submitted, .. c~~ \ ~ Franklin Wu, Chief Administrative Officer FW:nof .. Attachment # 1 - Electronic Display Sign Attachment #2 - Electronic Message Board Guidelines and Procedures ... .... 1203 ATTACHMENT #1 TO REPORT ADMIN. 37-99 D IRE (T 0 Rf" Case: 22.50" x 2r x 3.2" lwall mount) 2r x 611 (wf brochure rack & stanII) Weight. 31.1 Ills. (waft mllUllt) S8.11k (wi brodue rock & staIII) Chars: 128. 1.41 . 8 lints x 16 Chars. tncosed in beautiful solid oak, ~e AlPHA Director is designed for Iigh.visibility indoor use in offices, lobbies, conference rooms, boardrooms, showrooms, or any mea ~at requires a sophisticated messoge center. O~pkJys datu ill 3 vivid cobs, parted for Ihese o~icotions: · Bank or hotel lobby . point of purchase info · Event and conference room scheduling · Hotel and conf6Tence room directory · Adivities/events boarJ . front aRice greetings · Personnel in/DOt. employee announcsments · Motivational and recognitionolmessages · Wireless Remote Control-II keyboord or lomJer · PC control with A~hoNff Plus'" lor Windows~ 1?n4 . J j .J j J J J J J j j j j J J J J J J .. ... ~ .. t .. ... ... .... ... .. ... \ ... ~ I ... F. t ~ .. \ ... ... .... ... ATTACHMENT 12 TO REPORT ADMIN. 37-99 ELECTRONIC MESSAGE BOARD GUIDELINES AND PROCEDURES Purpose The purpose of this sign will be to facilitate the communication of municipal information on a short term basis. This will be a supplemental means of communication and will in no way substitute any procedural notice requirements. Municipal agencies such as libraries and museums which receive core funding from the Municipality will be allowed to place notices on the signs at the discretion of the Manager of Marketing. Tourism and Communications. Community organizations will not be allowed to borrow the sign to be used outside a Municipal Building. However. notice of community organization events may be placed on the sign at the discretion of the Manager of Marketing, Tourism and Communiciations. Operational PoUcy Content of Meuages Messages placed on the board shall provide information and promote the interests of the municipality such as, and including municipal projects, municipal programs, municipal activities, public meetings, promotional programs etc. The content of messages shall relay information which is of community wide interest to residents of Clarington and shall be in compliance with all municipal standards and goals. Messages shall not relay or represent any political or religious views whatsoever. Message Particulars No message shall be larger than one screen size. to a maximum of 50 characters or 5 lines. It is suggested that pertinent information such as dates, times, places, and contact person and phone number be provided. Suggestions for the style, size. colour and font in which the message is displayed will be accepted. However. the creative design of a message is limited by space and will be at the discretion of the Manager. 1 1205 Display Time Limitations Due to availability of space. messages will be permitted to stay on for 10 working days prior to the date of the event. General information messages shall be only limited by available space and time and may be used as perpetual messages. Maintenance of Sign The Manager of Marketing, Tourism and Communications, or his/her designate will be responsible for the placing and removal of messages and for updating the sign. The Manager of Marketing. Tourism and Communications, will have full discretion with respect to the wording and appearance of messages. This person will also have full discretion with respect to detenn1n1ng whether a message shall be displayed on the sign or not. 1206 2 .J J J J J J J J j j J J J j J J J J J ... ... ... ... ... .. .. .. ... .. .. ~ 1 .. ... .. .. ... ... ... DN: ADMIN-38-99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, December 6, 1999 Res. # Report #: ADMIN-38-99 FILE #: By-law # Subject: PROPERTY MATTER - LEASE AGREEMENT WITH THE CENTRAL LAKE ONT ARlO CONSERVATION AUTHORITY Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to COWlcil the following: 1. THAT Report ADMIN-38-99 be received; 2. THAT the Municipality of Clarington enter into a lease agreement with the Central Lake Ontario Conservation Authority for portions of the Bowmanville Valley Conservation Area and Bowmanville Harbour Conservation Area; 3. THAT the sum $5,000.00 be withdrawn from AccoWlt 7603-X-0516 Parks and Cemetery Design to prepare a concept plan for the portion of the Bowmanville Harbour Conservation Area to be leased to the Municipality; 4. THAT Staff investigate and report back with a recommended option for the effective development, management and operation of the boat ramp and associated lands at the completion of the concept plan; 5. THAT the Mayor and Clerk be authorized to execute the lease agreement on behalf of the Corporation of the Municipality of Clarington; and 6. THAT the Central Lake Ontario Conservation Authority and Ontario Hydro Networks Inc. be forwarded a copy of this report and a copy of COWlcil decision. 1. BACKGROUND The Central Lake Ontario Conservation Authority currently holds 1,196 hectares (2,957 acres) of land in their jurisdiction. Over fifty percent, 654 hectares (1,594 acres) are located in the Municipality of Clarington. In 1998, the Authority 1207 REPORT NO.: ADMIN-38-99 PAGE 2 J j j J J j J .J j J j .J J J J j J J: \ J reviewed all of their holdings in light of their management objectives. The lands were prioritized into primary, secondary and surplus holdings. The Authority will retain those lands within the primary holdings. The management of the lands within the secondary holdings will be contracted out to another agency. Lands declared surplus will be transferred to another public agency or disposed of by public sale. In the winter 1999, staff were approached by Mr. J. R. Powell, Chief Administrative Officer for the Authority to discuss the possibility of the MWlicipality taking over the management of certain conservation lands within the Bowmanville Creek valley system, identified by the Authority as secondary holdings. The area of discussion included those lands within the Bowmanville Valleys Conservation Area, south of Highway 2 and the parcels in the Bowmanville Harbour Conservation Area which includes a forested area and a boat ramp and associated lands. This Report will: . Describe the parcels in question and their recreational potential; . Discuss the lease arrangements for these properties; . Seek Council's authorization to enter into the lease arrangement; and · Seek COWlcil's approval to retain a consultant to prepare a concept plan for the boat ramp and associated lands. 2. DISCUSSION 2.1 Bowmanville Valley Conservation Area 2.1.1 General The Bowmanville Valley Conservation Area is approximately 37 hectares (92 acres) in area; one parcel is situated south of Highway 2 and the other parcel is near Jackman Road. Staff are interested in the lands situated south of Highway 2 just off of Roenigk Drive, referred to as the Central Bowmanville Valley Lands. 1208 ~.. L. .. ... .. ... ... ... .', t.. - i ~ .. .. i ... \ .. I .. t \ , '- \ l.. ... .. .. REPORT NO.: ADMIN-38-99 PAGE 3 These lands are required tor the development of the Valleys 2000 project. See Attachment # 1. The lands are approximately 6.7 hectares (16.6 acres) in size and currently support a parking lot, pedestrian trail and bridge that links to Rotary Park. The site has been used throughout the years by anglers. hikers and for community events such as the annual Duck Derby. Last year, the Authority paid $608.00 to the Municipality for property taxes. The cost for maintenance is approximately $500.00 per year. 2.1.2 Future Use of the Lands Valleys 2000 is a community based project focused on the enhancement and improvement of the natural features of the Bowmanville and Soper Creek valleys while providing for appropriate public access. The focus of the Valleys 2000 project is currently on the Bowmanville Creek valley from Highway 2 to the waterfront. The subject lands will fonn part of a larger land base that is currently being assembled for the project. The preliminary Concept Plan, identifies this area as one of the four entrance features into the Bowmanville Creek valley. It proposes improvements to the existing parking lot, entrance signs, a central information and interpretative kiosk, walking trails and new vegetative plantings. The subject lands will be considered in the first phase of the development for the Valleys project, which will be initiated in the Spring 2000. 2.2 Bowmanv;lIe Harbour Conservation Area 2.2.1 <leneral The Bowmanville Harbour Conservation Area is approximately 33.5 hectares (83 acres) in size and includes the Bowmanville Marsh proper, a forested area south 1209 REPORT NO.: ADMIN-38-99 PAGE 4 J J J J J J j j j J j j j J j j J J J of Lake Road ("Lake Road Lands") and an area north-east of the Marsh which supports a parking lot, boat ramp, tIsh cleaning station and two washrooms. the Waterfront Trail and lookout tower ("Boat Ramp and Associated Lands"). The lands subject to the lease include the Lake Road Lands and the Boat Ramp and Associated Lands, a total of 10.5 hectares (26 acres) (See attachment #2). Ontario Hydro Networks Inc. holds a perpetual easement on the lands related to the electrical transmission lines. There are some limitations on the development of the lands including the height of vegetation and the size and mass of structures on the site. In addition, this area is located within the floodplain and therefore requires fill and construction pennits from CLOCA prior to proceeding with moving fill or placing any structures on the site. The Municipality of Clarington entered into an agreement with CLOCA in 1994 for the construction of the Waterfront Trail on the boat ramp lands. The Municipality built the trail, and a viewing area overlooking the harbour. The fish cleaning station was never fully operational. CLOCA did not purchase the grinder for the fish bones which would have cost $30,000.00. In addition, there is insufficient electrical supply to the site to run the grinder. The structure was used to clean the fish, but the remains were thrown in the garbage. It was also used as a seasonal infonnation centre. The fish cleaning station and washrooms were closed in the early 1990's due to diminishing staff resources and maintenance costs. In January 1999, the Public Works Department inspected the boat ramp and noted that it required extensive repair estimated at $75,000.00. The regular maintenance requirements include grass cutting, grading the parking lot and garbage disposal, including daily removal of garbage during fishing season which is approximately $11,500.00. Staffing the fish cleaning station would be approximately $5,000 - $8,000 annually. 121 0 ... REPORT NO.: ADMIN-38-99 PAGE 5 ... ... Last year, the Authority paid $967.00 to the Municipality in property taxes for the lands supporting the boat ramp and $383.82 for the forest lands. CLOCA has spent approximately $500.00 per year on maintenance costs on the lands supporting the boat ramp and associated uses. ... ... 2.2.2 Future Use of these Lands The Boat Ramp and Associated Lands are the only lands in the Bowmanville waterfront area that currently provide public access, but in their present state are under-utilized and will continue to be so, given CLOCA' s position on managing their secondary holdings. .. , ... ... , .. The Bowmanville Marsh proper forms part of the BowmanvillelWestside Wetland Complex, fonned as a result of the Principles of Understanding between the Municipality and Blue Circle Cement to save a portion of the Westside Marsh. The Municipality and CLOCA will execute a Management Agreement for the management of the wetland complex including the preparation of an Environmental Management Plan (EMP) for the long-term development of the lands. The EMP will provide direction for enhancements and improvements to the ecological function of both wetlands and also include passive recreational and interpretative features. The Boat Ramp and Associated Lands are excluded from the Management Agreement and the Environmental Management Plan for the Wetland Complex. ... - ... .. .. ... At the present time the boat ramp is the focal point of this area where small boat owners laWlch their boats at no cost. However, the cost of upgrading and maintaining this facility is high. Staff have contacted other municipalities to determine how they generate revenue from similar facilities. The Town of Cobourg and the Town of Whitby both own and operate their own marinas. They are quite large operations, each can accommodate up to 400 boats of various sizes. They also operate a boat ramp for smaller boats, similar to the one discussed in , .. r .. .... .... 1 2 1 1 REPORT NO.: ADMIN-38-99 PAGE 6 j J J J J j .J J j J J j J j J J J J J this report. The ramps are opened from mid April to mid October. The Town of Cobourg charges $5.00 per laWlch (in and out) or $50.00 per season. A staff person collects the funds. The Town of Whitby, charges for parking only, a car and trailer is charged $5.00 and a car alone is $2.50. Whitby has installed a pay and display ticket meter. Marina staff collect the funds and issue tickets for parking infractions. The boat laWlching facility generates about $10,000.00 annually. There are a number of ways in which the Municipality can generate funds from this site. Some options include: . Hire a staff person to operate the boat laWlching facility from mid April to mid October, at a cost of$14,500.00 . Install a pay and display ticket meter at a cost of $10,000.00. A Parking Enforcement Officer would be required to make regular trips to the area to empty the machines and issue tickets for parking infractions. The problem with this option is that all cars will be charged a parking fee regardless if they use the boat ramp or not. Those individuals who park in this location for picnicking, bird watching or hiking should not be required to pay for parking. . Install a security gate at the boat launch and a levy fee of $5.00 (for both in and out). The Parking Enforcement Officer will be required to empty the machine, on a regular basis. This will allow free parking for cars alone. Other options including privatization are possible. If the Municipality proceeds to enter into a lease arrangement, staff would further explore and recommend options for the redevelopment, management and operation of the boat laWlch. The funds generated from using the laWlch will likely only pay for the annual maintenance for the site, but no initial improvements. These lands contribute to the fonnation of a continuous green space system that will link the waterfront area to the urbanized portions of Bowmanville and the downtown, through the Bowmanville and Soper Creek valleys. In keeping with our long tenn vision to acquire waterfront land, staff are recommending that the Municipality enter into the lease arrangements for these lands. 1 2 ' I I t.. ... REPORT NO.: ADMIN-38-99 PAGE 7 ... 3. LEASE AGREEMENT - The Central Lake Ontario Conservation Authority prefers to lease lands rather than to dispose of them by sale. The sale of conservation lands requires a Provincial approval which is a long and difficult process. The main elements of the lease arrangement are as follows: ... .. · Lands would be leased on a five year basis with three renewals every five years; - " .. · The period of this lease agreement will begin on January 151. 2000 and end January 1 '\ 2020. The Municipality will be required to pay $2.00 annually for the next 20 years. .. · A concept plan will be developed for the lands within the Bowmanville Valleys Conservation Area and the Boat Ramp and Associated Lands, in consultation with CLOCA. - · Written approval is required from CLOCA pnor to any new permanent buildings or structures on the land. .. .. · The Municipality must assume public liability and property damage insurance against all claims for personal injury, death or damage. \ .. · The Municipality Wldertakes to indemnify and save harmless CLOCA from any claim directly or indirectly related to the use of the lands. \ .. The lease also includes the requirements of the Ontario Hydro Networks Inc. easement which will be attached to the lease agreement as a Schedule, and therefore are binding on the Municipality. s .. 4. RECOMMENDATIONS II. " .. The subject lands are important links in creating a continuous green space system in the Bowmanville Urban Area, one that links the downtown area and surroWlding neighbourhoods to the two wetlands and the waterfront. This linkage will provide a passive and active recreational component. It is recommend that: . COWlcil enter the lease agreement with the Central Lake Ontario Conservation Authority for the lands in the Bowmanville Valley Conservation Area referred - - ... 1 21 ~ REPORT NO.: ADMIN-38-99 PAGE 8 J J j J J J J J to as the Central Bowmanville Valley Lands, the forest lands (Lake Road Lands), and the Boat Ramp and Associated Lands within the Bowmanville- Harbour Conservation Area. · COWlcil retain a consultant to prepare a concept plan and cost estimates for enhancing the Boat Ramp and Associated Lands. · Staff explore and recommend options for the effective development, management and operation of the ramp and associated lands at the completion of the concept plan. Respectfully submitted, d~~Q--=-u-~ Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer. f .. CS*BN*DC*df 10 November 1999 j J .J J ] j j J J J Interested parties to be notified of COWlcil and Committee's decision: Mr. J. R. Powell, CAO Central Lake Ontario Conservation 100 Whiting Avenue OSHA W A, Ontario LIH 3T3 Mr. Chris Vanderreest Ontario Hydro Networks Inc. 7676 Woodbine Avenue Suite 300 MARKAHM, Ontario L3R 2N2 1 r 1 L i I II // . I I --;:;..- - --/ < -<~ / --: ' . I'~ ~::s --y----" i '~'. '~ r~ ~1;r)~\~"---~ - , --I \ h ' I I r ---1~ \~ ~ IJ 2 I ~; ,. ~S ROOD l' ----- -----~~~ I , ~'~~-</\' ,~\ , " r. BOWMANVILLE VALLEY CONSERVATION AREA-SOUTH ~ LANDS SUBJECT TO LEASE AGREEMENT .... .... 1 21 5 ":.-' ~ --1 ! " . i I , ... 8ASEUNE ROOD I~ => ; 1 ~ ~ ! I I ~ I 3 I I z ) \ i I i I I '~, ~ I LAKE ONTARIO o BOWMANVILLE HARBOUR CONSERVATION AREA ~ LANDS SUBJECT TO LEASE AGREEMENT 1216 J J j J J J J J J J .J J J J J J J J' ::: J i.. .... THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 99- .,. being a by-law to authorize the entering into a Lease Agreement with the Central Lake Ontario Conservation Authority the Owner of three parcels of land, the first being a portion of the Bowmanville Valley Conservation Area located in Part Lot 13, Concession I in the of the former Town of Bowmanville, now in the Municipality of Clarington and the second. and third being portions of the Bowmanville Harbour Conservation Area located in Part Lot 11, Broken Front Concession in the former Town of Bowmanville, now in the Municipality of Clarington. .... .. .. WHEREAS, the Council of the Corporation of the Municipality of Clarington supports the initiative of Valleys 2000, to enhance and improve the Bowmanville Creek valley from Highway 2 to the waterfront. ~ I ... AND WHEREAS, the Council of the Corporation of the Municipality of Clarington recognizes the need to acquire land along the Bowmanville waterfront for the enjoyment of the public, .. NOW THEREFORE BE RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: .. 1. THAT the Mayor and Clerk be authorized to execute on behalf of the Corporation of the Municipality ofClarington, and seal with the Corporation's seal a Lease Agreement with the Central Lake Ontario Conservation Authority, for three parcels ofland, the first being a portion of the Bowmanville Valley Conservation Area located in Part Lot 13, Concession 1 in the former Town of Bowmanville, now in the Municipality of Clarington, and the second and third parcels being a portion of the Bowmanville Harbour Conservation Area located in Part Lot 11, Broken Front Concession in the former Town of Bowmanville now in the Municipality ofClarington. ... ... , ... ... BY - LA W read a first time this day of 1999, ... BY -LA W read a second time this day of 1999, .. BY -LAW read a third time and finally passed this day of 1999. - MAYOR ..... CLERK. ... 1 21 7 .. ... - Meeting: - Date: t Report #: .. ~ Subject: .. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT General Purpose and Administration Committee File # Res. # FILE #: By-law # December 6, 1999 AOMIN-39-99 CLARINGTON AREA PROFILE SIGNS - TOOS PROGRAM l.. RECOMMEN OA liONS: ... It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: .. 4. .. 5. I .. ~ .. 1.0 ~. 1 .1 ! .. THAT Report No. ADMIN-39-99 be received; THAT the proposed program outlined in this Report and the sign designs and slogan "Come & Explore" be approved; THAT the down payment of $ 1,000 be taken from Account # 7707-00000-0520 with the balance of that account, $ 2,500 (allocated for signage), be carried over for use to complete the program in the year 2000; THAT the balance of the funds required ($ 5,200 plus applicable GST) to complete the initial program be included in the 2000 Capital Budget submission of Marketing, Tourism & Communications; and THAT the Mayor be authorized to sign the agreement between the Municipality of Clarington and the Canadian TODS (Tourism Oriented Directional Signage) organization. .... .... ... BACKGROUND: The Marketing, Tourism & Communications Office has been investigating the viability and feasibility of implementing a Highway Signage program for the Municipality since early in 1999. Highway signage is an integral part of strong community identification program. The significance of this type of program is somewhat higher in Clarington where we have experienced substantial growth in the tourism industry that 1 21 8 REPORT NO.: ADMIN-39-99 PAGE 2 J J j j .J J .J j j J J .J j J j J J J J is somewhat complicated by the (fairly) recent change in the official municipal name. 1.2 This report is the final step in this process. An interesting by-product of this process has been the identification of the many barriers that often face our tourism operators (large and small) when they seek direct tourism traffic to their location. This, however, is another report. Report ADMIN-39-99 is to provide information to Council relative to the merits of creating, installing signage onto Highways 401 (east and west), and Highway 115 (south only). 2.0 AREA PROFilE SIGN: 2.1 Since early on in the investigation of signage opportunities, the Area Profile Sign of the Canadian TODS (Tourism-Oriented Directional Signage) program appears to be the best fit. An Area Profile Sign, as defined in the operating agreement between the Province of Ontario and Canadian TODS Limited, is a high-graphic stand alone sign designed to promote a major marketing theme in a specific area. As these signs are not directional in nature (they identify an area), they are usually only available to Ontario Travel Association Program (OT AP) members. This was the first obstacle that we encountered. 2.2 The Province of Ontario initiated, and was the major funder of, the Ontario Travel Association Program (OT AP) in the 1970's. Clarington was considered part of the Central Ontario OTAP but when the Municipality opened its Marketing and Tourism Office in late 1995, this OT AP had baSically seized to exist. Since that time, there has been no replacement organization. Some of our tourism operators, however, do some joint advertising with the Getaway Country OT AP that focuses on the Kawartha and Northumberland tourism opportunities. This, however, does not assist us with the TODS application. Because it was a Municipality requesting an Area Profile Sign, and not an established OT AP, we seem to fall through the cracks relative to the mandate of the Canadian TODS organization. It was at this point that the Marketing, Tourism & Communications Office (MTC) decided to investigate and evaluate other signage opportunities. 1219 ... ... REPORT NO.: ADMIN-39-99 PAGE 3 ... 2.3 ... .. , .. .. ... .. 3.0 Ii f ... 3.1 .. iI. iI. 3.2 , .. f ... ... For approximately a month, MTC looked to other sources to create and install highway signage. The cost of a billboard that could be read from Highway 401 was going to be extremely high and, given the Ministry of Transportation's "quarter-mile rule", potential sites that provided a high degree of visibility were virtually not available. The original hope, in light of the sign's potential cost, was to locate the installation so that it was visible to both directions of the 401 highway. This further reduced the availability of sites. The bottom line of a "non-TODS" solution was that the benefit of a "made in Clarington" solution was minimal in comparison to the costs. At this point, communications with the people at TODS, which had continued throughout this evaluation period, were stepped up in frequency and focused on how the Municipality of Clarington would be able to secure an Area Profile Sign to promote tourism opportunities in this area. AGREEMENT: On Wednesday November 24, 1999, Marketing, Tourism & Communications met with 2 representatives of Canadian TODS. Following the presentation of information relative to the lack of an established and operating OTAP for this area and the tourism marketing strategy implemented by the Municipality, we were able to reach a tentative agreement for the acquisition of a TODS Area Profile Sign. This agreement is for the 3 highways that constitute the main tourism access points for Clarington. The proposed signs are to be sited in the following locations: . Highway 401 Eastbound - approximately 300 m WEST of the Ministry of Transportation's municipal boundary sign - west of the Courtice Road exit; Highway 401 Westbound - approximately 300 m east of the Ministry of Transportation's municipal boundary sign - EAST of the Newtonville Road exit; and Highway 115 Southbound - approximately 300 m NORTH of the MTO municipal boundary sign. . . 3.4 The tentative agreement, which is before Council for endorsement and approval, is ... for a 5-year term beginning in 2000. The initial cost of the signage is $ 9,309 that includes $ 609.00 in associated GST costs. In the 1999 Capital Budget, a total of ... $3,500.00 was allocated (Account # 7707-X-0520) for the purpose of highway ... 1220 REPORT NO.: ADMIN-39-99 PAGE 4 J J j J J J J j J .J j J j J .J J J J J signage. The proposal now is to use $1,000 of this budget for the purpose of confirming the agreement and moving the project forward. For the 2000 Capital Budget process MTC will request that the $ 2,500.00 balance of 1999 be carried over. A further allocation request for '$5,809.00 will be identified. This will cover the production costs of the signs ($l,700/sign x 3 signs) and the first year's maintenance fees ($ l,200/sign x 3 signs). In the years remaining in the agreement, the annual sign maintenance fees of $ 3,852.00/ sign (including applicable GST) will be identified within the Marketing, Tourism & Communications current budget submission. It should be noted at this point, that the cost of an alternative sign for just one of the defined locations would have been substantially higher (MTC was quoted the price of over $ 20,000.00 for one billboard sign - maintenance not included). 4.0 DESIGN OF SIGNAGE & SLOGAN: 4.1 Unlike a lot of other tourism areas and municipalities, coming up with that one definitive image that defines Clarington is simply impossible. We promote and wear with pride the uniqueness of this community and the quality of life that it affords its residents. In 1998, we hosted a "Day in the Life of Clarington" photo contest. The photos that we received, and have used quite extensively, are as varied as the communities and people that make Clarington so rich. In conclusion, MTC knew that there was no single image or photo that would assist in defining Clarington. The proposal for you is for 3 signs, each of which will carry a different image of Clarington (NOTE: the production costs DO NOT change as a result of using 1 picture or using 3 pictures). Copies of the proposed sign images have been distributed to Members of Council in a separate package. 4.2 The Municipality of Clarington has used many "slogans" over the years such as "We have it All", "Our Time has Come" and, most recently "The Community with Future." All of these have exemplified the very positive aspects of calling Clarington home. In tourism, we have used the slogan "Dare to Compare." We can use this one or start the new program with a new slogan "Come & Explore." Given that the traveller, in a 4-6 second window of opportunity, reads the signage, MTC suggests that the "Come l221 ... I.. REPORT NO.: ADMIN-39-99 PAGE 5 ... 3.0 I.. 5.1 ... ... .. ... 5.2 ... .. .. ... .. ~ Explore" slogan will be more erfectlve and memorable. SUMMARY: The Marketing, Tourism & Communications Office want to assure Council that the activity outlined in this report has not been done in isolation. Throughout the process, the Clarington Tourism Partnership has been kept informed of our actions and continues to express their support for our efforts. A letter of support is also available trom Ms. Linda Zeisner of the Ministry of Economic Development and Trade _ with responsibility for tourism In this area - that is to be attached with the Municipality's signed agreement. Linda has worked with the Marketing, Tourism & Communications Office to overcome and resolve some of the problems that arose during this process. Finally, the highway signage program does not end here - this is where it begins. This is not a stand-alone marketing program. It will be incorporated into the comprehensive marketing strategy for this Municipality. With Council's approval and endorsement, we will now work towards having the Clarington signs created and installed sooner than the estimated 3-6 month time frame indicated by the TODS.$_~"..,; ': representatives. It is our goal to have these signs installed well in advance of the(' ' ,', '0 v. . 200D-tourism season. The earlier the signs are installed the greater the opportunity to heighten the identity of Clarington as a primary tourist destination. Respectfully submitted, Reviewed by, ... .. i..,,--,JJC:sa ... .... ... Cf~~Gj~ Franklin Wu, Chief Administrative Officer .0. .R.. AMCr, Manager & Communications ...-- 1277 HANDOUTS/CIRCULA TIONS GPA ,~:' Pag~ 5 7::: ?y. ::n/199q HiqhwaySlgns . . lore! -+- iiI:l1:6 Come and ~ 7:22 PM pagE''; 2.'2.'19 Highw;,ySignE + 7: 22 p~ :;;i2.I1Q9~ HighwaySigns