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REPORT #1
REPORT TO COUNCIL MEETING OF MARCH 23, 2009
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MARCH 9, 2009
RECOMMENDATIONS:
RECEIVE FOR INFORMATION
(a) FND-005-09 Financial Update as at December 31, 2008
2. GENERAL AMENDMENT TO ZONING BY-LAW 84-63 REGARDING
CLARIFICATION TO WASTE DISPOSAL USE PERMISSIONS
THAT Report PSD-026-09 be received;
THAT the draft Zoning By-law Amendment as contained in Attachment 1 to Report
PSD-026-09 continue to be processed; and
THAT the Region of Durham Planning Department and all interested parties listed
in Report PSD-026-09 and any delegations be advised of Council's decision.
3. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF FEBRUARY 26, 2009
THAT Report PSD-027-09 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made
on February 26, 2009, for applications A2009-0001 and A2009-0002, and that
Staff be authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L'IC 3A6 T 905-623-3379
Report #1 2 March 23, 2009
4. PROVINCIAL GROWTH PLAN CONFORMITY EXTENSION REQUEST
THAT Report PSD-028-09 be received;
THAT due to the anticipated timing for completion of the Region's Growth Plan
Conformity exercise and the subsequent approval process, the Council of the
Municipality of Clarington requests the Ministry of Energy and Infrastructure and
the Ministry of Municipal Affairs and Housing to grant an extension to the June 16,
2009 deadline for the Municipality to amend the Clarington Official Plan to conform
with the Growth Plan to an appropriate date following the approval, or resolution of
any appeals, of an amendment to the Durham Regional Official Plan that
implements the provisions of the Growth Plan;
THAT a copy of the Council resolution and the Municipality's Introductory
Discussion Paper on the Official Plan Review be forwarded to the Ministry of
Energy and Infrastructure and the Ministry of Municipal Affairs and Housing; and
THAT a copy of the Council resolution be forwarded to the Region of Durham and
the Durham Region area municipalities for information.
5. POTENTIAL SITES FOR COMMUTER PARKING LOTS
THAT Report PSD-029-09 be received; and
THAT GO Transit, Ministry of Transportation and the Region of Durham be
requested to investigate the possibility of a commuter parking lot in Newcastle
Village or at the interchange of Highway 115/35 with Durham Highway 2.
6. TOOLEY AND ROBINSON CREEKS WATERSHED STUDY
THAT Report PSD-030-09 be received;
THAT the requirements of Purchasing By-law #2006-127 be waived for this
transaction;
THAT staff be authorized to commence negotiations with AECOM, for the consulting
services required to complete the Watershed Study for Tooley and Robinson Creeks
as required by the Planning Services Department; and
THAT pending successful negotiations, staff be authorized to issue a purchase order
for the Tooley and Robinson Creeks Watershed Plan to AECOM.
7. 2009 COMMUNITY GRANTS
THAT Report CSD-004-09 be received;
THAT Council consider all submitted grant requests; and
THAT all applicants be advised of Council's decision.
Report #1 3 March 23, 2009
8. BOWMANVILLE ECOLOGY GARDEN
THAT the Bowmanville Ecology Garden be approved for a grant in the amount of
$500.00.
9. BOWMANVILLE HORTICULTURAL SOCIETY
THAT the Bowmanville Horticultural Society be approved for a grant in the amount
of $500.00.
10. COURTICE HORTICULTURAL SOCIETY
THAT the Courtice Horticultural Society be approved for a grant in the amount of
$500,00.
11. NEWCASTLE HORTICULTURAL SOCIETY
THAT the Newcastle Horticultural Society be approved for a grant in the amount of
$900.00.
12. ORONO HORTICULTURAL SOCIETY
THAT the Orono Horticultural Society be approved for a grant in the amount of
$600.00.
13. BOWMANVILLE SANTA CLAUS PARADE
THAT the Bowmanville Santa Claus Parade be approved for a grant in the amount
of $2,000.00.
14. NEWCASTLE SANTA CLAUS PARADE
THAT the Newcastle Santa Claus Parade be approved for a grant in the amount of
$2,000.00.
15. CHRISTMAS IN CLARINGTON COUNTRY
THAT the Christmas in Clarington Country request for a grant in the amount of
$5,000.00 be denied.
16. CLARINGTON FARMERS' MARKET
THAT the Clarington Farmers' Market request for a grant in the amount of
$2,000.00 be denied.
17. CLARINGTON MARKETING MINDS
THAT the Clarington Marketing Minds request for a grant in the amount of
$5,000.00 be denied.
Report #1 4 March 23, 2009
18. NEWTONVILLE'S MUSIC NIGHT IN THE PARK
THAT the Newtonville's Music Night in the Park be approved for a grant in the
amount of $750.00.
19. NEWCASTLE ART SHOW
THAT the Newcastle Art Show be approved for a grant in the amount of
$1,000.00.
20. NEWCASTLE VILLAGE & DISTRICT HISTORICAL SOCIETY
THAT the Newcastle Village & District Historical Society be approved for a grant in
the amount of $1,500.00.
21. DURHAM CENTRAL AGRICULTURAL FAIR
THAT the Durham Central Agricultural Fair be approved for a grant in the amount
of $1,000.00.
22. ORONO TOWN HALL
THAT the Orono Town Hall be approved for a grant in the amount of $3,250.00.
23. KENDAL COMMUNITY CENTRE
THAT the Kendal Community Centre be approved for a grant in the amount of
$2, 500.00.
24. HAMPTON HALL
THAT the Hampton Hall be approved for a grant in the amount of $2,500.00.
25. SOLINA COMMUNITY CENTRE
THAT the Solina Community Centre be approved for a grant in the amount of
$2,500.00.
26. NEWTONVILLE HALL
THAT the Newtonville Hall be approved for a grant in the amount of $2,500.00.
27. NEWCASTLE ARENA
THAT the Newcastle Arena be approved for a grant in the amount of $3,500.00.
28. TYRONE HALL
THAT the Tyrone Hall be approved for a grant in the amount of $2,500.00.
Report #1 5 March 23, 2009
29. CLARINGTON NEW HORIZONS BAND
THAT the Clarington New Horizons Band be approved for a grant in the amount of
$500.00.
30. CLARINGTON FIDDLE CLUB
THAT the Clarington Fiddle Club be approved for a grant in the amount of
$750.00.
31. CLARINGTON CONCERT BAND
THAT the Clarington Concert Band be approved for a grant in the amount of
$750.00.
32. CLARINGTON SWIM CLUB
THAT the Clarington Swim Club be approved for a grant in the amount of
$1,000.00.
33. ORONO FIGURE SKATING CLUB
THAT the Orono Figure Skating Club be approved for a grant in the amount of
$1,500.00.
34. NEWCASTLE FIGURE SKATING CLUB
THAT the Newcastle Figure Skating Club be approved for a grant in the amount of
$1,500.00.
35. COURTICE KIDS MULTISPORT SERIES
THAT the Courtice Kids Multisport Series be approved for a grant in the amount of
$1,000.00.
36. CLARINGTON TIGERCATS FOOTBALL CLUB
THAT the Clarington Tigercats Football Club be approved for a grant in the
amount of $1,500.00.
37. ORONO AMATEUR ATHLETIC ASSOCIATION
THAT the Orono Amateur Athletic Association be approved for a grant in the
amount of $2,500.00.
38. CLARINGTON PROJECT
THAT the Clarington Project be approved for a grant in the amount of $1,000.00.
Report #1 6 March 23, 2009
39. TYRONE ORANGE COMMUNITY HALL BOARD
THAT the Tyrone Orange Community Hall Board grant request of $5,000.00 be
denied.
40. OAK RIDGES TRAIL ASSOCIATION
THAT the Oak Ridges Trail Association be approved for a grant in the amount of
$500.00.
41. MENTAL HEALTH DURHAM -MAKING CONNECTIONS CLARINGTON
THAT the Mental Health Durham -Making Connections Clarington be approved
for a grant in the amount of $1,000.00.
42. CLARINGTON EAST FOOD BANK
THAT the Clarington East Food Bank be approved for a grant in the amount of
$5,000.00.
43. LEARNING DISABILITIES ASSOCIATION OF PETERBOROUGH
THAT the Learning Disabilities Association of Peterborough be approved for a
grant in the amount of $750.00.
44. DURHAM HOSPICE
THAT the Durham Hospice request for a grant in the amount of $5,000.00 be
denied.
45. CANADIAN RED CROSS -DISASTER MANAGEMENT PROGRAM
THAT the Canadian Red Cross -Disaster Management Program request for a
grant in the amount of $5,000.00 be denied.
46. BIG BROTHERS AND SISTERS OF CLARINGTON
THAT the Big Brothers and Sisters of Clarington be approved for a grant in the
amount of $2,000.00.
47. PUBLIC ACCESS DEFIBRILLATOR PROGRAM -COLLABORATIVE
STATEMENTS
THAT Report CSD-005-09 be received;
THAT Council authorize the Mayor and Clerk to sign the Collaborative Statements
provided by Central East Prehospital Care Program;
Report #1
7 March 23, 2009
THAT Central East Prehospital Care program be advised of action taken; and
THAT the Orono Arena Board, Newcastle Arena Board and the Newcastle
Community Hall Board be advised of action taken.
48. CLARINGTON SPORTS HALL OF FAME
THAT Report CSD-006-09 be received;
THAT Council endorse the selection process for the appointment of committee
members for the Clarington Sports Hall of Fame; and
THAT the members of the Sports Hall of Fame Steering Committee be thanked by
the Mayor and Members of Council for their contribution to the development of the
Clarington Sports Hall of Fame.
49. TENDER CL2008-5, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT
- HVAC SERVICES -TERMINATION AND NEW CONTRACT AWARD
THAT Report COD-020-09 be received;
THAT the actions taken by the Purchasing Manager with respect to the termination
of contract CL2008-5 with Cynergy Mechanical Limited, Etobicoke and the award of
a supply and services contract to the next low bidder, Tri-Air Systems, Markham, be
endorsed;
THAT pending satisfactory pricing and service the contract be extended for a
second and third year; and
THAT the funds expended be drawn from the Department of Operations and
Department of Community Services various operating accounts.
50. COAPERATIVE TENDER T257-2008, SUPPLY & DELIVERY OF GASOLINE
AND DIESEL FUEL
THAT Report COD-021-09 be received;
THAT Petro-Canada, Oakville, Ontario with an approximate annual value of
$353,122.40, being the lowest responsible bidder meeting all terms, conditions,
and specifications be awarded the Municipality of Clarington requirements for
Co-operative TenderT257-2008 Gasoline and Diesel Fuel for a three year term;
THAT pending satisfactory pricing and service the contract be extended for an
additional two years; and
THAT funding be provided from the current year's respective departments
Operating Fleet Budgets.
Report #1 8 March 23, 2009
51. CL2009-1 COURTICE MILLENNIUM TRAIL BRIDGE CONSTRUCTION
THAT Report COD-022-09 be received;
THAT Dig-Con International Ltd., Bolton, Ontario with a total revised bid in the
amount of $68,758.00 (Excluding G.S.T.), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2009-1, be awarded
the contract for the Courtice Millennium Trail Bridge Construction, Courtice,
Ontario as required by the Engineering Department;
THAT funds required in the amount of $79,263.00 (which includes $68,758.00
tendering, engineering, and contingencies) be drawn from Courtice Millennium
Trail Bridge Account #110-32-325-83400-7401; and
THAT the By-law marked Schedule "A" attached to Report COD-022-09,
authorizing the Mayor and the Clerk to execute the necessary agreement be
approved.
52. QUOTATION Q2008-32, BY- LAW SNOW CLEARING SERVICES
TERMINATION AND NEW CONTRACT AWARD
THAT Report COD-023-09 be received;
THAT the actions taken by the Purchasing Manager with respect to the termination
of contract Q2008-32 with D & F Snow Removal, Bowmanville, ON and the award
of the contract to the next low bidder, Pro-Lawn Landscaping, Orono, ON be
endorsed;
THAT pending satisfactory pricing and service the contract be extended for a
second and third year; and
THAT the required funds be drawn from the respective year's operating budget for
snow clearing.
53. TENDER CL2009-4, SUPPLY AND HAULING GRANULAR MATERIAL
THAT Report COD-024-09 be received;
THAT Dufferin Aggregates, Concord, ON with a total bid price of $212,057.17
(excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL2009-4, be awarded the contract for the Supply and
Hauling of Granular Material; and
THAT the funds expended be drawn from the Department of Operations, various
2009 Operations Road Maintenance and Construction accounts.
Report #1 9 March 23, 2009
54. BUSINESS IMPROVEMENT AREAS 2009 BUDGETS
THAT Report FND-006-09 be received;
THAT the 2009 Budget submissions from the Boards of Management for
Bowmanville BIA, Newcastle BIA and Orono BIA be approved; and
THAT the Boards of Management for Bowmanville BIA, Newcastle BIA and Orono
BIA be advised of Council's decision.
55. DELEGATION - LIBBY RACANSKY -REGARDING NASH ROAD
RECONSTRUCTION AND COURTICE ROAD BRIDGE CONSTRUCTION
THAT the delegation of Libby Racansky be received with thanks.
56. APPOINTMENT TO THE CLARINGTON TRAFFIC MANAGEMENT ADVISORY
COMMITTEE
THAT John Slater be appointed to the Clarington Traffic Management Advisory
Committee to fill the current vacancy for Ward 4.
57. APPOINTMENT TO THE CLARINGTON ACCESSIBILITY ADVISORY
COMMITTEE
THAT Cornelia Goodwin be appointed to the Clarington Accessibility Advisory
Committee to fill the current vacant position.
58. CORRESPONDENCE -MICHAEL MCQUAID, WEIRFOULDS -REGARDING
REPORT PSD-026-09
THAT the correspondence from Micheal McQuaid, WeirFoulds LLP, Barristers &
Solictors for St. Marys Cement regarding Report PSD-026-09 be referred to the
Director of Planning Services.