HomeMy WebLinkAboutCSD-006-09Clarin n
Leadeng fhe Way -REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 9, 2009
Report #: CSD- 006-09 File
Subject: CLARINGtON SPORTS HALL OF FAME
Resolution #:C~.~_. ~ r~~U~
BY-law
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT report CSD- 006- 09 be received;
2. THAT Council endorse the selection process for the appointment of committee
members for the Clarington Sports Hall of Fame; and
3. THAT the members of the Sports Hall of Fame Steering Committee be thanked by
the Mayor and Members of Council for their contribution to the development of the
Clarington Sports Hall of Fame.
Submitted
Reviewed by/ 4' ~ """~ ~~~
Franklin Wu
Chief Administrative Officer
JPC/sm/lw
P. Caruana
of Community Services
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (9D5)523-5506
REPORT NO.: CSD-006.09
PAGE 2
1.0 BACKGROUND
1.1 In April 2003, Council approved the appointment of the Clarington Sports Hall of
Fame Steering Committee, with the mandate to develop a Sports Hall of Fame
which would acknowledge the outstanding athletic achievements of local
residents. The committee was also charged with the task of developing selection
criteria, nomination procedures, a recognition process and a governance model
which would be appropriate to our community while ensuring the success and
longevity of the Clarington Sports Hall of Fame (CSD-06-03).
1.2 The Steering Committee included Mrs. Gail Preston, Mr. Brad Kelly, Mr. Ray
Bester, Mr. Bill Humber and the late Mr. Seth Hunt, all prominent members of the
local sporting community, and a representative of the Community Services
Department. The Committee focus in the first year was the development of
appropriate selection criteria and nomination process to ensure that membership
in the Clarington Sports Hall of Fame was an honour that the community would
hold in high esteem. The committee also felt very strongly that the Hall of Fame
Induction Ceremony should be a quality event that acknowledged and celebrated
the inductees in a manner that would provide them with lasting memories.
1.3 The steering committee worked diligently to achieve this goal and on the evening
of October 25~h 2003, 350 guests witnessed the induction of the first 10 members
into the Clarington Sports Hall of Fame in the categories of Athlete, Team and
Builder. Since then, the Hall of Fame has grown to become a significant weekend
event, including Hall of Fame Alumni events, which is a highlight for the local
sporting community.
2.0 COMMENTS
2.1 The Steering Committee contributed significant time and effort to defining a
mandate, articulating selection criteria and nominating process (Attachment #1)
and developing an appropriate format to celebrate the athletic achievements of
our local residents. Committee members felt very strongly that they wanted to
ensure that the philosophy and values of the Clarington Sports Hall of Fame
were firmly established and that there was a solid foundation for the program.
The committee members are confident that this has been achieved.
2.2 With these items firmly in place, the details of coordinating the Hall of Fame
Weekend, such as invitations, catering, guest speakers and set up, are now a
staff function. The primary roles remaining for the committee are the review of
nominations and the selection of the annual inductees. The committee also
plays a role in hosting the Sports Hall of Fame Induction Ceremony.
2.3 At this time staff is recommending that the Clarington Sports Hall of Fame
Selection Committee be established. The committee would be responsible for
reviewing the nominations for induction into the Clarington Sports Hall of Fame
and would be the final determining body for selection of inductees into the Hall of
REPORT NO.: CSD-006.09
PAGE 3
Fame. The Comrrnittee would also have a role in assisting with the hosting of the
Hall of Fame Induction Ceremony and other Hall of Fame Weekend events.
2.4 The Committee would consist of five (5) community representatives and one (1)
representative from the Community Services Department.
2.5 Community committee members would be appointed for a three (3) year term
with the exception of the initial Selection Committee. The initial Committee would
have two (2) members of the present Steering Committee appointed for a two (2)
year term. All future appointments would be for a three (3) year term with the
option of serving a maximum of two (2) consecutive terms. This would allow for
consistent turn over of the committee and ensure that there is suitable
experience and continuity on the Committee at all times:
2.6 In the event a member of the committee cannot complete their term, their
replacement will assume the same term on the committee as the person they
replaced (i.e. regardless of what year they assume a position on the committee
their term will be considered to be that of the member they are replacing).
2.7 Vacancies on the Clarington Sports Hall of Fame Selection Committee will be
advertised through local media outlets and applications for vacancies shall be
submitted to the Community Services Department and appointed by a committee
of department senior staff. Appointments will consider the current make-up of
the committee and attempt to ensure a balance of geographical representation,
(must be a Clarington resident) and diverse community and sport knowledge.
2.8 Former members of the Selection Committee may re-apply to the committee after
one (1) full year of absence.
2.9 The Members shall serve without remuneration and shall not receive directly or
indirectly any profits or benefits from their position as members of the Selection
Committee.
2.10 The representative of the Community Services Department shall chair all
meetings of the committee. At the first meeting of each calendar year, a
secretary shall be appointed from the committee, for a one (1) year term.
3.0 CONCLUSION
3.1 Staff would like to thank the members of the Steering Committee for their
commitment in establishing the Clarington Sports Hall of Fame as an excellent
vehicle to acknowledge the outstanding athletic achievements of our local
residents. Through their efforts; a strong foundation and wonderful traditions are
in place to ensure the successful future of the Clarington Sports Hall of Fame.
Attachment #1 -Clarington Sports Hall of Fame Nomination Form
Attachment #2 -Clarington Sports Hall of Fame Selection Committee
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Attachment #2
To Report CSD-006-09
CLARINGTON SPORTS HALL OF FAME
SELECTION COMMITTEE
Advertisement of Vacancies: Vacancies will be advertised through local media outlets
Appointments: Will be made by a committee of Community Services Senior Staff
Committee Composition: Five (5) community representatives and one (1) representative from the
Community Services Department
Committee Term: Three (3) years with the exception of the initial Selection Committee
which will have two (2) members of the initial Steering Committee for
a two (2) year term
Consecutive Terms: Members may serve for a maximum of two (2) consecutive terms
Incomplete Terms: A replacement will be appointed and assume the balance of the current term
Remuneration: None
Chair: Community Services Department Representative
Secretary: Appointed by Committee Members