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REPORT
FINANCE DEPARTMENT
Meeting
Date:
Report #:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MONDAY MARCH 9th, 2009
FND-006-09 File
Resolution #: I' ~~~~~~~
By-law #:
Subject: BUSINESS IMPROVEMENT AREAS 2009 BUDGETS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-006-09 be received;
2. THAT the 2009 Budget submissions from the Boards of Management for
Bowmanville BIA, Newcastle BIA and Orono BIA be approved; and
3. THAT the Boards of Management for Bowmanville BIA, Newcastle BIA and
Orono BIA be advised of Council's decision.
r%
Submitted by: / ,' ~
Nancy T~y lor, .A., C.A.,
Director bf Fin~nce/Treasurer
Reviewed by:_
F~~ ~~ mac.
Franklin Wu,
Chief Administrative Officer.
NT/LG/hjl
REPORT NO.: FND-006-09
BACKGROUND:
PAGE 2
1.0 The 2009 Budget submissions from the Boards of Management for the Business
Improvement District Areas for Bowmanville, Newcastle and Orono were not
received in time to include in 2009 municipal budget ratified by Council on
Monday, January 26th, 2009.
1.1 The budgets from the Business Improvement Areas are not required to be
included with the municipality's annual budget as it doesn't affect the tax levy.
1.2 The budgets from each Business Improvement District Area are financed by a
special tax rate -BIA Levy to all the businesses located in the designated areas
of each Business Improvement District Area. The BIA Levy is collected through
the municipal taxation process and then forwarded to each applicable BIA.
1.3 The Ontario Municipal Act, 2001, Section 205 Business Improvement Areas,
paragraph (1) Budget states as paraphrased that the BIA Board of Management
shall prepare an annual proposed budget and shall hold at least one meeting of
its members for discussion of the proposed budget.
1.4 The Ontario Municipal Act, 2001, Section 205 Business Improvement Areas,
paragraph (2) Council to approve states as paraphrased that the BIA Board of
Management shall submit the budget to council and the municipality may
approve it in whole or in part but may not add expenditures to it.
2.0 BUDGET SUBMISSIONS:
2.1 The following chart shows for each BIA, the proposed 2009 budget and for
comparison purposes the approved 2008 budget amount.
2008 Bud et 2009 Bud et
Bowmanville BIA $134,000 $136,500 Attachment "A:
Newcastle BIA $25,000 $25,000 Attachment "B"
Orono BIA $6,000 $6,000 (e-mail confirming no
than e from 2008
3.0 SUMMARY:
3.1 Staff is recommending that the 2009 budgets submitted by the Boards of
Management for the Bowmanville BIA, Newcastle BIA and Orono BIA be
approved and that the Boards of Management for the Bowmanville BIA,
Newcastle BIA and Orono BIA be advised of Council's decision.
REPORT NO.: FND-006-09
PAGE 3
Attachments:
Attachment "A" - 2009 Budget request
Attachment "B" - 2009 Budget request
Interested Parties:
Bowmanville BIA
Newcastle BIA
Orono BIA
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169
~i~
~i Attachment "A"
sT~d~NIGG ~06(+41~46(+i~t - - -_
BOWMANVILI.,E BUSINESS CENTRE
P.O. BOX 365
BOWMANVILLE, ONT.
LIC 3L7
2009 02 12
Mrs. Nancy Taylor
Treasurer
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
Deaz Mrs. Taylor
'`FB ;
2UUy
MUNICIPq~1TV pF
FINANCf~ARfNGTpN
At the regulaz monthly meeting of the Boazd of Management held on
Tuesday, February 10, 2009, the following motion was passed:
THAT the revised annual budget for the year 2009 be approved as
follows:
Administration $ 41,500.00
Events 69,000.00
Special Promotion 2,000.00
5treetscape (net) 9,000.00
Capital Works 15,000.00
Contingency Fund 00.00
Publications 9,000.00
Website Maintenance 1.000.00
Total $146,500.00
Less: Surplus from 2008 10.000.00
Budgeted Amount for 2009 $136,500.00
This represents an increase of 1.8% in the Bowmanville BIA's
budget for the year 2009.
Yours very truly
Garth Gilpin
Secretary-Treasurer
Attachment "B"
2009 Budget Proposal
On behalf of the Newcastle Downtown Business Improvement Area we
submit the following Budget proposal for 2009
Downtown Safety & Decor $ 9,000.00
Marketing $ 9,000.00
Special Events $ 6,000.00
Administration Fund $ 1,000.00
Total Budget Proposal $ 25,000.00
This indicates a zero increase on 2009 DBIA Tax Levies for property owners
Approved at Newcastle Downtown Business Area annual meeting -January 19, 2009