HomeMy WebLinkAboutCOD-023-09Clari~~gton
Leading the Way
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATIONnCOMMITITEE
Date: Monday, March 9`", 2009 RC'SO~t,c+l0~'I~~~ ~~~~~~
Report #: COD-023-09 File # By-law #
Subject: QUOTATION 02008-32, BY- LAW SNOW CLEARING SERVICES
TERMINATION AND NEW CONTRACT AWARD
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-023-09 be received;
2. THAT the actions taken by the Purchasing Manager with respect to the termination of
contract 02008-32 with D & F Snow Removal, Bowmanville, ON and the award of the
contract to the next low bidder, Pro-Lawn Landscaping, Orono, ON be endorsed;
THAT pending satisfactory pricing and service the contract be extended for a second
and third year; and
4. THAT the required funds be drawn from the respective year's operating budget for snow
clearing.
Submitted by: '
ne Marano, H.B.Sc., C.M.O.,
Director of Corporate Services
MMWDBISM
CONFIDENTIAL ATTACHMENT
Reviewed by:
Franklin Wu,
~ Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-023-09
1. BACKGROUND AND COMMENT
PAGE2
1.1 Contract 02008-32 By-Law Snow Clearing Services as required by the Municipal
Clerk's Office, By-law Enforcement was originally awarded to D&F Snow
Removal, Bowmanville, Ontario in December of 2008. The contract has recently
been terminated for reasons outlined in the confidential attachment.
2. ANALYSIS
2.1 After review and analysis of the bids, it was mutually agreed upon by the
Municipal Clerk's Office and Purchasing Services that the next low bid from Pro-
Lawn Landscaping, Orono, Ontario be awarded the contract for the balance of
the term.
2.2 Pro-Lawn Landscaping have agreed to honour their submission pricing dated
November 28, 2008 and assume the contract for the balance of the term effective
March 6, 2009.
2.3 Pending satisfactory service and pricing it is recommended that the contract be
extended for a second and third year.
3 FINANCIAL IMPLICATIONS
3.1 Pro-Lawn Landscaping, Orono, Ontario, with a total estimated bid price of
$13,664.00 (excluding G.S.T.), was the second lowest responsible bidder meeting
all terms, conditions and specifications of the Quotation 02008-32 - By-Law Snow
Clearing Services.
3.2 The price difference between the bid submission from D&F Snow Removal and
Pro-Lawn Landscaping is estimated at $1,952.00.
3.3 The funds required will be drawn from Municipal Law Enforcement Division's
Snow Removal operating account and recovered from the property owner.
3.4 Queries with respect to department needs, specifications, etc., should be referred to
the Municipal Clerk.
REPORT NO.: COD-023-09
PAGE 3
4. CONCLUSION
4.1 Pro-Lawn Landscaping, Orono, Ontario, with a total estimated bid price of
$13,664.00 (excluding G.S.T.), being the second lowest responsible bidder meeting
all terms, conditions and specifications of the Quotation 02008-32, was awarded
the contract to provide Snow Clearing Services, as required by the Municipality of
Clarington Municipal Clerk's Department for the reminder of the contract term.
5. INPUT FROM OTHER SOURCES
5.1 This report port has been reviewed for recommendation by the Purchasing
Manager with the appropriate departments and circulated as follows.
Concurrence: Municipal Clerk
Attachments:
Attachment 1 -Schedule "A", Confidential Attachment
CONFIDENTIAL REPORTS
✓ G PA
REPORT NO. COD-023-09
Attachment Only
Resolution#:
By-law#:
DATE OF REPORT:
Schedule A — D&F Snow Removal Contract