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General Purpose and Administration Committee
Minutes
February 23, 2009
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, February 23, 2009 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were: Mayor J. Abernethy
Councillor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor G. Robinson
Councillor C. Trim
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Director of Community Services, J. Caruana
Director of Engineering Services, T. Cannella
Director of Planning Services, D. Crome
Parks Supervisor, Operations Department, B. Genosko
Deputy Treasurer, Finance Department, L. Gordon (arrived at 1:30
p.m., left at 2:40 p.m.)
Director of Corporate Services, M. Marano
Director of Finance Department, N. Taylor (left at 12:55 p.m.
returned at 2:40 p. m.)
Fire Chief, Emergency Services, G. Weir
Deputy Clerk, A. Greentree
Clerk II, E. Atkinson
Mayor Abernethy chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Councillor Novak announced that on Friday, February 20tH she attended the Hoot and
Howl held at the Enniskillen Conservation Area. Councillor Novak informed the
Committee that CLOCA will be hosting their Annual Maple Syrup festival in March at the
Purple Woods Conservation Area. There is a revised schedule for the Open Houses
with regards to road planning which will be released on February 24tH, the dates are
March 2"d (in Clarington), March Stn, March 23~d and 24tH
General Purpose and Administration Committee
Minutes
February 23. 2009
Councillor Trim announced the following:
• He attended the meeting held in the City of Oshawa where the Mayor Gray gave
his annual address to the Business Chamber of Oshawa.
He advised of various key dates where reports for the Energy From Waste facility
will be considered: March 2"d -Site Liaison Committee, March 10th -Joint Waste
Management Group, March 24th -Works Committee, April 1S` -Regional
Council.
• The Joint Waste Management Committee will meet in Durham on March 24th
where a report from Dr. Kyle, on the review the International Best Practise for
waste management, will be considered.
• Public Information Sessions regarding the change to waste collection service will
be held in Clarington on the following dates: March 9th, March 10th, March 23`d
and March 26`h
Councillor Hooper announced that on Thursday, February 19th he attended the
Otonabee Conservation Board's 50th Anniversary at Trent University where David
Phillips, Senior Climatologist, Environment Canada, was a guest speaker.
MINUTES
Resolution #GPA-127-09
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on February 2, 2009, be approved.
CARRIED
PRESENTATIONS
Mike Kopansky and Roberta Stasyszyn, addressed the Committee regarding Miller
Compost Community Relations Committee. Mr. Kopansky outlined the role, mandate
and composition of the Community Relations Committee. He noted the mandate is to
build relationships and open dialogue with the residents of the area, to share
information and discuss issues and find viable solutions to the concerns raised. The
Committee will be providing annual reports to Council. Mr. Kopansky gave a site
overview for 2008 highlighting the number of tonnes processed and stating they are
operating in compliance, there were no concerns regarding dust, noise or traffic, and the
odour was the main source of concerns with respect to the site operations in 2008. He
also highlighted the operational improvements noting the 24-hour response line which
was introduced, neighbourhood meet and greets were held, pond aeration was
installed, real time weather monitoring will be installed, and staff training was
conducted. Mr. Kopansky informed the Committee that $6,286.26 in royalties have
been paid. Miller uses local suppliers for parts and services and are promoting green
initiatives. He stated that 2008 was a successful year and Miller will have continuous
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improvements to site operations, such as turning over the windrows more often and
using spray on them; as this is the only area that causes odour. Miller has been, and
will be, proactive with the concerns raised by the residents. Roberta Stasyszyn
informed the Committee there has been one walking tour of the facility and five
meetings. She stated the Community Relations Committee has been an effective
means of identifying community concerns and finding solutions. Miller has offered a
"Give Back Program" which is a donation to Clarington of 60 cubic yards of compost
which will help make Clarington greener.
Christine Fahey, Senior Director, Port Hope Area Initiative Transition Project provided
the Committee with an update on the Port Granby Project. Ms. Fahey informed the
Committee that the Federal Government has approved the Port Hope Area Initiative
Transition Phase and has invested $30,000,000.00. Ms. Fahey provided the Committee
with the objectives of the Transition Phase outlining the regulatory approvals that have
been completed, advising there are preparations for Phase 2 construction, and reporting
they will be establishing a new Project Governance Structure. The Environmental
Assessment Screening Report is currently being prepared and the public review can be
expected in April or May of 2009 with the decisions being presented this summer. Ms.
Fahey provided the Committee with a summary of the milestone targets, highlighting the
following items: finalization of governance structure is expected in April 2009, and
finalization of the licensing submission and EA Screening Report is scheduled for June
2009. Clarington has 90 days to complete its review of the EA decisions. This consists
of 60 days to consider the Report and 30 days to communicate its decisions. The
licensing hearing will be scheduled for late summer or early fall. The design contract
award will be issued in early 2010 and they will seek phase 2 project approvals in late
2010. Ms. Fahey informed the Committee of ways in which the Municipality can help.
She asked that they continue to support the Port Granby Project, continue to actively
participate in the coordination and community forums, complete a timely review of the
EA Screenings and serve as an intervener at the licensing hearing in support of the
project.
Sharon Meredith, Recreation Services Manager and George Acorn, Facilities Manager,
Community Services Department, addressed the Committee, with use of a PowerPoint
presentation, regarding Report CSD-003-09. Ms. Meredith informed the Committee the
Community Services Department consists of three Divisions: Administration, Facilities
and Recreation Services. There are six recreation facilities throughout Clarington. The
Recreation Services Division has four sections and she briefly described how residents
can register for the programs offered and stated that 35% of the registrations occur over
the Internet. She highlighted the growth each Division realized in 2008 and noted some
of the issues the Divisions are facing and how the Community Services Department will
be addressing these issues. She advised that Community Services ran two programs in
conjunction with Durham Lives. These two programs were the Grade 5 Action pass
which was geared at increasing the physical activity levels in Grade 5 students, and the
Grade 10 Pedometer Challenge which was a three week challenge for 226 students
from three local high schools. She advised that financial assistance may be available to
those in need through the Municipality or through the Canadian Tire Jumpstart program.
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Ms. Meredith highlighted the different types of summer camps offered by the
Municipality and informed the Committee of the mobile playgrounds, which were
introduced in 2008. Mr. Acorn briefly described the different stages of construction for
new facilities mainly focusing on the Newcastle & District Recreation Complex. He
informed the Committee of the organizations using the facilities and the hours of usage
by the main organizations. He stated the Bowmanville Indoor Soccer Facility has seen
extended usage because youth participation has increased and soccer seasons have
been extended. Mr. Acorn stated there are seven Automatic External Defibrillator units
in the Community Services Recreation Facilities and more than 100 staff/volunteers are
certified. As well, Mr. Acorn briefly described for the Committee the breakdown of the
2008 Capital Budget Program expenditures. In conjunction with Durham Lives, the
Food Services initiatives focused on public awareness by encouraging healthy food
choices. He stated that the activities offered at the facilities were well attended and they
received a request to have the hours extended on days such as Family Day.
Resolution # GPA-128-09
Moved by Councillor Foster, seconded by Councillor Woo
THAT the meeting recess for 10 minutes.
CARRIED
The meeting reconvened at 11:10 a.m.
DELEGATIONS
Alan Hirschfield, UD & D Incorporated addressed the Committee regarding Report
PSD-024-09. He stated that the traffic concerns previously raised by the residents
regarding the speed of vehicles traveling on Darlington Road were assessed and it was
concluded that most of these vehicles belong to residents of the area. The parking
issues raised were addressed through additional underground parking, and reduced
number of units. As well, changes were made to the entrance of the development
which should discourage traffic movement to the south onto Darlington Blvd. Mr.
Hirschfield stated the green area of the development has been revised and there will be
a walking trail and a park at the south end of the development. There will be a new
system for the stormwater pond used in this development. Mr. Hirschfield informed the
Committee the applicant has worked with staff to address the issues and concerns
raised earlier and he is confident all major issues have been resolved. He stated the
applicant is in support of the recommendations contained in Report PSD-024-09.
Dora Sacco was called but was not in attendance.
Vito Deligio was called but was not in attendance.
Lynn Collins, Sernas Associates, cancelled her delegation prior to the meeting.
Murray Evans, Evans Planning, addressed the Committee regarding Report
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PSD-024-09. He informed the Committee that Evans Planning are the Planning
consultant for this development. He stated that many issues have been dealt with
through this staff report. There has been a 20% drop in number of units and this
reduction will positively affect the utilities and parking space requirements. Mr. Evans
pointed out the height of the development has been reduced and the number of parking
spaces has been increased from 256 spaces to 346, yet there are forty fewer units
proposed. Most of the parking spaces are underground. Mr. Evans stated he
appreciated the comments received from staff and the community. The changes made
to the shape of the building will be better suited for the site and the alternative route to
the entrance will address the traffic concerns raised earlier. Mr. Evans informed the
Committee that a traffic study was performed and an infiltration study was also
performed. The outcome of these studies indicated that most of the traffic was from
residents of the area. He advised that traffic calming designs will be used for this
development.
Brent Farr, Executive Director, Community Care Durham (CCD), addressed the
Committee regarding Report COD-015-09. Mr. Farr provided the Committee with a
copy of a letter sent to Mr. Jerry Barber on February 20, 2009, outlining the requests
from CCD. Mr. Farr feels the requests from CCD are not unreasonable and he would
like to see the Municipality and CCD reach a solution with regards to the space located
at the Rickard Recreation Complex. Mr. Farr indicated the space would require retro-
fitting for usage by any interested party and that CCD should not be responsible for the
total renovation costs; only those required to suit their specific needs. He stated CCD
and the Municipality of Clarington have had a great partnership for 30 years and they
would like to continue to meet to move the matter forward. He stated that CCD would
be willing to look at having the renovation costs associated to CCD's specific needs
amortized over a period of time.
Angie Darlison, Executive Director, and Peter Evans Chairman, Clarington Older Adults
Association, addressed the Committee regarding Report COD-015-09. Ms. Darlison
advised the Committee that no matter what the outcome of the decisions regarding
Report COD-015-09, the requirement for more space by the Clarington Older Adults
Association (COAA) is a matter that needs to be addressed. She stated that the COAA
was relieved to hear that CCD was looking at relocating to the space available at the
Rickard Recreation Complex as this would help them solve their space issues at 26
Beech Ave. Mr. Evans informed the Committee this is not the first time they have asked
Council to help with the space issue. The first time was on July 14, 2008 with a
delegation made by Angie Darlison followed by two letters from him; one in August and
one in September. He asked that Council not lose sight of two key points: the original
vision and the intent behind the Beech Centre acquisition in 1998 was namely to
provide a home for the COAA, and that CCD is not locked into the Beech Centre like the
COAA. She informed the Committee that she is fully involved in managing and
optimizing space usage at the Centre and that this has became a complex task given
the number and wide range of activities that take place on a daily basis, coupled with
the high participation rate which involves several hundred members attending the
Centre each day. Ms. Darlison advised that a Terms of Reference for their Strategic
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Plan is currently underway for the COAA and she will bring this forward to the
Committee in March.
PUBLIC MEETING
There were no Public Meetings scheduled.
Councillor Novak chaired this portion of the meeting.
PLANNING SERVICES DEPARTMENT
MAYOR'S TASK FORCE ON ATTRACTING HIGHER EDUCATION FACILITES TO
CLARINGTON
Resolution #GPA-129-09
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT Report PSD-018-09 be received;
THAT a Mayor's Task Force on Attracting Higher Education Facilities to Clarington be
established in accordance with the Terms of Reference contained in Attachment #1 to
Report PSD-018-09; and
THAT the Clarington Board of Trade be thanked for their suggestion to undertake this
initiative.
CARRIED AS AMENDED
(See following a motion)
Resolution #GPA-130-09
Moved by Councillor Foster, seconded by Councillor Robinson
THAT the Terms of Reference for the Mayor's Task Force as contained in Report
PSD-018-09 be amended to:
• Change the name of the Task Force to "Clarington's Task Force";
• State that members for the Clarington's Task Force will be appointed by Council;
and
State that the appointed Task Force members will appoint the Task Force
Chairperson."
CARRIED
Resolution #GPA-129-09 was then put to a vote and carried as amended.
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ONTARIO MUNICIPAL BOARD DECISION -APPEAL OF A2008-0033
Resolution #GPA-131-09
Moved by Councillor Trim, seconded by Councillor Foster
THAT Report PSD-019-09 be received for information.
CARRIED
APPEAL TO THE ONTARIO MUNICIPAL BOARD OF OFFICIAL PLAN
AMENDMENT, ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF
SUBDIVISION APPLICATIONS
APPLICANT: PORT DARLINGTON LAND CORPORATION
Resolution #GPA-132-09
Moved by Councillor Robinson, seconded by Councillor Woo
THAT Report PSD-020-09 be received; and
THAT all interested parties listed in Report PSD-020-09 and any delegation be advised
of Council's decision.
CARRIED
EXCHANGE OF LANDS WITH CLOCA, BOWMANVILLE VALLEY LANDS AND
LONG SAULT CONSERVATION AREA
Resolution #GPA-133-09
Moved by Councillor Hooper, seconded by Councillor Foster
THAT Report PSD-021-09 be received;
THAT the land exchange proposed by the Central Lake Ontario Conservation Authority
be approved in principle;
THAT Staff be directed to take all necessary action to resolve the outstanding issues
surrounding the long-term use of the landfill north of Longworth Avenue and erosion
control/monitoring of the Bowmanville Creek south of Longworth Avenue;
THAT a further report be brought back to Council with the details of the land exchange;
and
THAT all interested parties listed in Report PSD-021-09 and any delegations be advised
of Council's decision.
CARRIED
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APPEAL TO THE ONTARIO MUNICIPAL BOARD OF OFFICIAL PLAN AMENDMENT
AND ZONING BY-LAW AMENDMENT APPLICATIONS
APPLICANT: BOWMANVILLE CREEK DEVELOPMENTS INC.
Resolution #GPA-134-09
Moved by Councillor Foster, seconded by Councillor Hooper
THAT Report PSD-022-09 be received; and
THAT all interested parties listed in Report PSD-022-09 and any delegation be advised
of Council's decision.
CARRIED
ST. MARYS CEMENT APPLICATION FOR ALTERNATIVE FUEL DEMONSTRATION
PROJECT EBR REGISTRY NUMBER: 010-4892
Resolution #GPA-135-09
Moved by Councillor Robinson, seconded by Councillor Woo
THAT Report PSD-023-09 be received;
THAT a copy of Report PSD-023-09 be forwarded to the Ministry of the Environment as
comments by the Municipality of Clarington on the Proposed Demonstration Project by
St. Marys Cement in response to the EBR informational posting; and
THAT all interested parties listed in Report PSD-023-09 and any delegations be advised
of Council's decision.
CARRIED
APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING
BY-LAW BY 1276467 ONTARIO LIMITED TO PERMIT APARTMENT AND
TOWNHOUSE USES, REMOVE THE NEIGHBOURHOOD PARK, AND PERMIT
ADDITIONAL COMMERCIAL PARKING FOR LANDS FRONTING DURHAM
HIGHWAY 2
Resolution #GPA-136-09
Moved by Mayor Abernethy, seconded by Councillor Foster
THAT Report PSD-024-09 be received;
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THAT Council confirm their resolution of July 14, 2008, authorizing an agreement "to
facilitate the acquisition of 71 Old Kingston Road and related matters" including the
dedication of the valley lands associated with the subject applications as well as the
0.5 ha parkland dedication;
THAT provided the agreement for the acquisition of 71 Old Kingston Road has been
executed by the applicant, that Council approve the following:
i) THAT the application to amend the Clarington Official Plan be approved
as shown in Attachment 3 to Report PSD-024-09 to permit an increase in
density, permit an increase in housing targets, delete a neighbourhood
park and permit an expansion to the Courtice West Shopping District, and
that the necessary By-law be passed; and
ii) THAT the application to amend Comprehensive Zoning By-law 84-63 be
approved and that the Amending By-law contained in Attachment 4 to
Report PSD-024-09 be passed;
THAT a copy of Report PSD-024-09 and the attached Official Plan Amendment and
adopting By-law be forwarded to the Durham Region Planning Department and the
Municipal Property Assessment Corporation; and
THAT the Region of Durham, the applicant and all interested parties listed in Report
PSD-024-09 and any delegation be advised of Council's decision and be forwarded the
Notice of Adoption.
CARRIED
APPLICATION FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE
DEVELOPMENT OF THREE INDUSTRIAL BLOCKS
APPLICANT: ONTARIO POWER GENERATION INC.
Resolution #GPA-137-09
Moved by Councillor Woo, seconded by Councillor Foster
THAT Report PSD-025-09 be received;
THAT the application for proposed Draft Plan of Subdivision S-C-2008-0001 submitted
by Ontario Power Generation Inc. be approved subject to the conditions as contained in
Attachment 3 to Report PSD-025-09;
THAT the by-law attached to Report PSD-025-09, authorizing the entering into a
Subdivision Agreement between the Owner of Draft Plan of Subdivision S-C-2008-0001
and the Municipality of Clarington, be approved as contained in Attachment 4 to Report
PS D-025-09;
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THAT the Region of Durham Planning Department and the Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-025-09 and Council's
decision; and
THAT all interested parties listed in Report PSD-025-09 and any delegations be advised
of Council's decision.
CARRIED
Resolution #GPA-138-09
Moved by Councillor Robinson, seconded by Councillor Foster
THAT the Committee take a 35 minutes recess for lunch.
CARRIED
The meeting reconvened at 1:30 p.m.
Councillor Foster chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JANUARY, 2009
Resolution #GPA-139-09
Moved by Councillor Novak, seconded by Councillor Robinson
THAT Report EGD-007-09 be received for information.
CARRIED
CLARINGTON BOULEVARD EXTENSION, PLANS 40R-22327, 40R-22324, AND
40R-16730, BOWMANVILLE, `CERTIFICATE OF ACCEPTANCE' AND
`ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER
RELATED WORKS
Resolution #GPA-140-09
Moved by Councillor Novak, seconded by Councillor Robinson
THAT Report EGD-009-09 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plans 40R-22327 and 40R-16730; and
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THAT Council approve the by-law attached to Report EGD-009-09, assuming certain
streets within Plans 40R-22327, 40R-22324 and 40R-16730 as public highways.
CARRIED
CLARNEW SUBDIVISION PHASE 2, NEWCASTLE, PLANS 40M-2038 AND
40R-25814, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAWS',
FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS
Resolution #GPA-141-09
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report EGD-010-09 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plans 40M-2038 and 40R-25814; and
THAT Council approve the by-laws attached to Report EGD-010-09, assuming certain
streets within Plans 40M-2038 and 40R-25814 as public highways.
CARRIED
Councillor Trim chaired this portion of the meeting.
OPERATIONS DEPARTMENT
2008 WINTER REPORT
Resolution #GPA-142-09
Moved by Councillor Hooper, seconded by Councillor Robinson
THAT Report OPD-002-09 be received for information.
CARRIED
HOUSEHOLD HAZARDOUS WASTE AND E-WASTE
Resolution #GPA-143-09
Moved by Councillor Novak, seconded by Councillor Foster
THAT Report OPD-003-09 be received for information.
CARRIED
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Councillor Woo chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
PUMPER DONATION TO ONTARIO POWER GENERATION
Resolution #GPA-144-09
Moved by Councillor Novak, seconded by Mayor Abernethy
THAT Report ESD-003-09 be received; and
THAT Staff be authorized to proceed with donating the 1986 International Pumper to
Ontario Power Generation for use at the Wesleyville Training Centre.
CARRIED
MONTHLY RESPONSE REPORT -JANUARY 2009
Resolution #GPA-145-09
Moved by Councillor Foster, seconded by Councillor Robinson
THAT Report ESD-004-09 be received for information.
CARRIED
Councillor Robinson chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
COMMUNITY SERVICES - 2008 YEAR END REVIEW
Resolution #GPA-146-09
Moved by Councillor Novak, seconded by Councillor Woo
THAT Report CSD-003-09 be received for information.
CARRIED
CLERK'S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
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Mayor Abernethy chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
RFP2008-21, DOOR-TO-DOOR SELLING OF ANIMAL LICENSES
Resolution #GPA-147-09
Moved by Councillor Trim, seconded by Councillor Woo
THAT Report COD-012-09 be received;
THAT the proposal received from Animal Licensing Services Inc. of Bowmanville, ON
meeting all terms, conditions and specifications of Request for Proposal RFP2008-21
be awarded the contract for the Door-to-Door Selling of Animal Licenses as required by
the Municipality of Clarington. The annual cost for this service has been estimated to
be approximately $25,000.00 (excluding GST);
THAT the contract be extended for a second year and third year dependant upon
satisfactory service and pricing;
THAT the required funds be provided from the Municipal Clerk's Department respective
year's Animal Services Commission Expense account; and
THAT the By-law marked Schedule "A" attached to Report COD-012-09, authorizing the
Mayor and the Clerk to execute the contract agreement which is satisfactory to the
Municipal's Solicitor, be approved.
CARRIED
PUBLIC SECTOR SALARY DISCLOSURE ACT
Resolution #GPA-148-09
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report COD-013-09 be received; and
THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate
Ministry be notified which employees, if any, were paid a salary of $100,000 or more (as
defined in the Act), for the year 2008.
CARRIED
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GARNET B. RICKARD RECREATION COMPLEX LEASE SPACE -COMMUNITY
CARE DURHAM
Resolution #GPA-149-09
Moved by Councillor Trim, seconded by Councillor Foster
THAT Community Care Durham continue to meet with Municipal Staff;
THAT a written report be prepared by staff and presented at the March 9, 2009 General
Purpose and Administration meeting;
THAT the report must include the needs, conditions and associated costs required to
meet Community Care Durham's request; and
THAT LHIN's and the Ministry of Health and Long Term Care be advised of Councils
decision.
CARRIED AS AMENDED
(See following motion)
Resolution #GPA-150-09
Moved by Councillor Robinson, seconded by Councillor Foster
THAT the requirement for staff to report back on March 9, 2009 be amended to "as
soon as possible".
CARRIED
Resolution #GPA-151-09
Moved by Councillor Robinson, seconded by Councillor Woo
THAT staff be authorized to spend up to $10,000.00.
CARRIED
Resolution #GPA-149-09 was then put to a vote and carried as amended.
REQUEST FOR PROPOSAL RFP2008-10 -SUPPLY OF CONCESSION ITEMS
Resolution #GPA-152-09
Moved by Councillor Robinson, seconded by Councillor Foster
THAT Report COD-016-09 be received;
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THAT Kwik Snacks, Toronto, Ontario be awarded Part A; Part B; Part C; Part E; Part F
and Part G for the Supply of Concession Items for a one year term for an approximate
annual value of $180,112.78 (excluding GST);
THAT Madison Food and Beverage Company, Orillia, Ontario be awarded Part D of the
contract to supply and deliver Hot Beverages to the Concession Stands for cone-year
term for an approximate annual value of $22,018.10 (excluding GST);
THAT William Davids Foods Ltd., Bowmanville, Ontario be awarded Part H of the
contract to supply the Municipal Administrative Centre and offices with Coffee, Water
and Condiments for aone-year term. The annual estimated value of this award is
$7,754.57 (excluding GST);
THAT the contracts be award for a second and third term pending satisfactory pricing
and delivery;
THAT the funds required for the concession supplies be drawn from the respective
Community Services operating budgets; and
THAT the funds required for the Administrative Building be drawn from the respective
departments' operating budget.
CARRIED
SUPPLY OF DRY O TRON UNIT FOR COURTICE COMMUNITY COMPLEX
Resolution #GPA-153-09
Moved by Councillor Novak, seconded by Councillor Foster
THAT Report COD-017-09 be received;
THAT Kilmer Environmental Inc., Mississauga, Ontario as a single source supplier with
a bid $150,120.00 (excluding GST) be awarded the contract for the supply of the
Dectron "Dry O Tron" pool dehumidification unit; and
THAT the funds required in the amount of $150,120.00 (excluding GST) be drawn from
Community Services 2009 Capital Account # 110-42-421-84249-7401.
CARRIED
RFP2008-18 OUTSOURCING OF MUNICIPAL TAX BILLS
Resolution #GPA-154-09
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT Report COD-018-09 be received;
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THAT the proposal received from Data Direct Group Inc., Mississauga, ON meeting all
terms, conditions and specifications of Request for Proposal RFP2008-18 be awarded
the contract for the Outsourcing of Municipal Tax Bills as required by the Municipality of
Clarington for atwo-year term. The cost for this service has been estimated to be
approximately $40,308.33 (excluding GST) for the two-year term;
THAT the contract be extended for a third year and fourth year dependant upon
satisfactory service and pricing; and
THAT the required funds be provided from the Finance Department's respective year's
account#100-21-210-00000-7188.
CARRIED
RFP2008-11 -OFFICIAL PLAN REVIEW -CONSULTING SERVICES GROWTH
MANAGEMENT AND INTENSIFICATION SUSTAINABLE AND HEALTHY
COMMUNITIES
Resolution #GPA-155-09
Moved by Councillor Woo, seconded by Councillor Novak
THAT Report COD-019-09 be received;
THAT the proposal received from Dillon Consulting, Toronto, Ontario being the most
responsive bidder meeting all terms, conditions and specifications of Request for
Proposal RFP2008-11 be accepted for the provision of the Official Plan Review -
Consulting Services Growth Management and Intensification Sustainable and Healthy
Communities with a bid including disbursements of $704,018.00 (excluding GST);
THAT the additional funds required in the amount of $91,018.00 be financed from the
Municipal Capital Works Reserve Fund of $9,101.80 and $80,898.20 from DC-General
Government Reserve Fund;
THAT the funds required be drawn from Account # 100-50-130-10529-7160; and
THAT staff be authorized to waive the Purchasing By-law for project consistency and
negotiate with Dillon Consulting for Phase 4 of this project should the funding of
approximately $84,000.00 become available prior to the contract being completed and
report back with the outcome of this phase.
CARRIED
FINANCE DEPARTMENT
There were no reports to be considered under this section of the Agenda.
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General Purpose and Administration Committee
Minutes
February 23, 2009
CHIEF ADMINISTRATIVE OFFICE
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
COMMUNITY VIDEO SHOWCASE PROGRAM
Resolution #GPA-156-09
Moved by Councillor Foster, seconded by Councillor Woo
THAT Addendum to Report COD-005-09 be received;
THAT the requirements of the Purchasing By-law be waived;
THAT the Municipality enter into a two (2) year agreement with CGI Communications,
Inc., Rochester, New York, for the provision of a no cost Community Video Showcase
program coupled with opportunities for local businesses to showcase and promote
themselves;
THAT the By-law, Schedule "A" attached to Addendum to Report COD-005-09
authorizing the Mayor and the Clerk to execute the two (2) year agreement, be
approved;
THAT the Director of Corporate Services be authorized to sign any related operating
agreements that may be required during the term of the master agreement that may be
necessary to facilitate the provision of the services;
THAT the Purchasing Manager be authorized to negotiate an additional two (2) year
agreement with CGI Communications in the event a competitive service is not available
on expiry of the 2009-10 agreement or subsequent extensions after review of market
competitiveness; and
THAT the Director of Corporate Services be authorized to approve and sign the
agreements to extend the services beyond the current and subsequent terms provided
competitive services are not available.
MOTION LOST
(See following motion)
Resolution #GPA-157-09
Moved by Councillor Robinson, seconded by Councillor Novak
THAT Addendum to Report COD-005-09 be tabled for six months.
CARRIED
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General Purpose and Administration Committee
Minutes
February 23, 2009
PRESENTATION -MIKE KOPANSKY AND ROBERTA STASYSZYN -REGARDING
MILLER COMPOST COMMUNITY RELATIONS COMMITTEE
Resolution #GPA-158-09
Moved by Councillor Trim, seconded by Councillor Novak
THAT the presentation of Mike Kopansky and Roberta Stasyszyn regarding the Miller
Compost Community Relations Committee be received with thanks; and
THAT Mr. Kopanksy and Ms. Stasyszyn be advised that Council were impressed and
pleased with their presentation.
CARRIED
PRESENTATION -CHRISTINE FAHEY -REGARDING UPDATE ON THE PORT
GRANBY PROJECT
Resolution #GPA-159-09
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT the presentation of Christine Fahey regarding an Update on the Port Granby
Project be received with thanks.
CARRIED
DELEGTION - CLARINGTON OLDER ADULTS ASSOCIATION -SPACE
CONCERNS AT 26 BEECH AVE
Resolution #GPA-160-09
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Council support the request of the Clarington Older Adults Association by
authorizing staff to help resolve the current space situation at 26 Beech Ave.,
Bowmanville along with sub-tenant /sub-lease issues and move the matter forward to a
sound conclusion.
CARRIED
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General Purpose and Administration Committee
Minutes
February 23, 2009
OTHER BUSINESS
LAKERIDGE HEALTH BOWMANVILLE
Resolution #GPA-161-09
Moved by Councillor Trim, seconded by Councillor Robinson
WHEREAS the Government of Ontario has acknowledged the growing funding gaps for
hospital services in high growth communities within the Province;
AND WHEREAS with the Ontario Government's welcomed announcement of two new
nuclear reactors and upgrades at Darlington NGS, the rapid past years' growth will
continue and become even greater;
AND WHEREAS there is great fear that the Lakeridge Health Bowmanville Hospital will
become a first aid station only in the future, losing its ability to provide acute care to
Clarington residents;
AND WHEREAS the Lakeridge Health Oshawa Hospital will then become the health
centre for all citizens of Clarington;
AND WHEREAS Lakeridge Health Bowmanville has already lost its maternity ward to
Oshawa;
AND WHEREAS the Council of the Municipality of Clarington, the general public,
doctors and staff at Lakeridge Bowmanville are greatly concerned as to the future
services and treatment that will be available at Lakeridge Health Bowmanville;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of
Clarington plead with the Provincial Government, the LHIN's, Lakeridge Health and the
Ministry of Health and Long Term Care to ensure that services and treatment will be
enhanced and not reduced nor withdrawn from the Bowmanville site; and
THAT this resolution and concern be forwarded to the Premier of Ontario, Minister of
Health and Long Term Care, Chairpersons of the LHINs, Lakeridge Health Bowmanville
and Mr. John O'Toole, MPP for Durham.
CARRIED AS AMENDED
(See following motion)
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General Purpose and Administration Committee
Minutes
February 23, 2009
Resolution #GPA-162-09
Moved by Councillor Robinson, seconded by Councillor Novak
THAT the distribution list for the Lakeridge Health Bowmanville resolution be amended
to included Wayne Arthurs, MPP, Pickering-Scarborough East; Joe Dickson, MPP,
Ajax-Pickering; Christine Elliot, MPP, Whitby-Oshawa; Julia Munro, MPP, York-Simcoe;
Jerry Ouellette, MPP, Oshawa; and Louis Rinaldi, MPP, Northumberland-Quinte West.
CARRIED
The foregoing resolution #GPA-161-09 was then put to a vote and carried as amended.
COMMUNICATIONS
APPOINTMENT TO THE CLARINGTON TRAFFIC MANAGEMENT ADVISORY
COMMITTEE
Resolution #GPA-163-09
Moved by Councillor Foster, seconded by Councillor Novak
THAT Alan Baylis be appointed to the Clarington Traffic Management Advisory
Committee to fill the current vacancy for Ward 3.
CARRIED
ADJOURNMENT
Resolution #GPA-164-09
Moved by Councillor Robinson, seconded by Councillor Woo
THAT the meeting adjourn at 3:18 p.m.
CARRIED
MA
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