HomeMy WebLinkAboutCOD-017-08Clal"l~il~Oll
Leading the Way
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION1COMMITTEE
Date: February 23, 2009 -~e~~u 1 l~ # ~ ~~ ~ j~3' ~~
Report #: COD-017-09
File #
By-law #
Subject: SUPPLY OF DRY O TRON UNIT FOR COURTICE COMMUNITY
COMPLEX
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
THAT Report COD-017-09 be received;
2. THAT Kilmer Environmental Inc., Mississauga, Ontario with a bid $150,120.00 (excluding
GST) be awarded the contract for the supply of the Dectron "Dry O Tron" pool
dehumidification unit; and
3. That the funds required in the amount of $150,120.00 (excluding GST) be drawn from
Community Services 2009 Capital Account # 110-42-421-84249-7401.
Submitted by: (/,! !1~/GEVR-' Reviewed by: I V K,
Marie Marano, H.B.Sc., C.M.O., ranklin Wu,
Director of Corporate Services Chief Administrative Officer
~~ ~~,-~.
~~ Nancy Taylor
Director of Finance
MM\JDB\SM\km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-017-09'
PAGE2
BACKGROUND AND COMMENT
1.1 The existing dehumidification equipment installed at Courtice Community Complex, has
had numerous repairs since point of installation and does not operate at a capacity
which meets the needs of the building.
1.2 The purpose of the equipment is to remove evaporated moisture from the pool surface
and use the heat created by the dehumidification process to reheat the pool water. The
lack of efficiency in the existing unit creates poor air quality and air circulation in this
facility. The existing unit is to be replaced with a newer high efficiency model that will
enhance energy savings.
1.3 Other manufacturers were considered however none have had the success rate that the
Dectron has had with its "Dry O Tron" Unit.
1.4 The manufacturer of the Dry O Tron, Dectron, will custom build the unit to suit the space
with little or no structural or mechanical modifications. The new Dry O Tron is equipped
with energy saving state-of-the-art microprocessor controls, intricate mounted sensors
that monitor the unit's performance in order to maintain optimum air and water
temperature. Energy recycling features provide simultaneous and continuous energy
recovery and energy recycling for the pool water and air heating.
1.5 The current Purchasing By-Law allows for purchases through negotiations, under certain
conditions, more specifically "when, in the judgement of the Designated Official of the
requesting Department and the Purchasing Manager, the purchase involves a type of
Goods and/or Services for which there is no reasonable substitute or competitive product."
1.6 The installation of the equipment will be tendered separately as soon as specifications
are complete.
1.7 In order to schedule the installation of the Dry O Tron during pool shutdown thereby
minimizing disruption to client services this approach is recommended. This unit has a
delivery time of 14-16 weeks around which the installation will be scheduled. By
ordering the unit separately it will allow the contract for the installation to be
competitively bid and the award of contract to be coordinated with the time of the Dry O
Tron delivery. This will keep the overall acquisition process to a period of 14 to 16
REPORT NO.: COD-017-09
PAGE3
weeks rather than 22 to 24 weeks required to if we were to use the conventional
approach of awarding one contract for both the supply and delivery.
1.8 Kilmer Environmental Inc. is the sole distributor of Dectron' s Dry O Tron unit in Canada.
FINANCIAL
2.1. The pricing submitted from Kilmer Environmental Inc. was in the amount of $150,120.00
(excluding GST) and is within the approved 2009 Capital Budget.
2.2. The required funds are to be drawn from account # 110-42-421-84249-7401.
3. CONCLUSION
3.1. It is the recommendation of staff that Kilmer Environmental Inc. be awarded the contract
for the supply of the "DRY O TRON" pool dehumidification unit as a sole source
purchase.
3.2. Queries with respect to the project should be referred to the Director of Community
Services.
3.3. This report has been reviewed for recommendation by the Purchasing Manager and the
appropriate department and circulated as follows:
Concurrence: Director of Community Services