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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: February 23, 2009 ~"ieso~tc-~o>1#~ (~~'f 4,^~
Report #: COD-012-09 File # By-law #a~Q
Subject: RFP2008-21, Door-to-Door Selling of Animal Licenses
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
THAT Report COD-012-09 be received; .
2. THAT the proposal received from Animal Licensing Services Inc. of Bowmanville, ON
meeting all terms, conditions and specifications of Request for Proposal RFP2008-21 be
awarded the contract for the Door-to-Door Selling of Animal Licenses as required by the
Municipality of Clarington. The annual cost for this service has been estimated to be
approximately $25,000.00 (excluding GST);
3. THAT the contract'be extended for a second year and third year dependant upon
satisfactory service and pricing;
4. THAT the required funds be provided from the Municipal Clerk's Department respective
year's Animal Services Commission Expense account; and
5. THAT the attached By-law marked Schedule "A", authorizing the Mayor and the Clerk to
execute the contract agreement which is satisfactory to the Municipal's Solicitor, be
approved.
Submitted by: /~,%~ Reviewed by: v ' ""--'"'~~`'~~LC,
ie Marano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corporate Services Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-012-09 PAGE 2
1. BACKGROUND AND COMMENT
1.1 A Request for Proposal was issued for the Door-to-Door Selling of Animal Licenses as
required by the Municipality of Clarington. RFP2008-21 was advertised on the
Municipality's website as well as the Ontario Public Buyers' website.
1.2 Only one (1) submission was received. This submission was from Animal Licensing
Services Inc., Bowmanville, ON. This submission was reviewed by the Municipality's
evaluation team consisting of staff from the Municipal Clerk's Department and
Purchasing Services.
1.3 Animal Licensing Services Inc. has provided this service to the Municipality of Clarington
for more than ten (10) years and has successfully met our sales campaign requirements
while promoting our message of "Responsible Pet Ownership".
2. FINANCIAL
2.1. The Proposal submitted by the subject firm reflects an increase of approximately 4%
over previous years. The cost for 2009 as been estimated at $25,000.00.
2.2. In 2008, the Municipality of Clarington saw an increase in revenue generated from this
service. This increase generated revenue was partly due to an earlier start for the
selling of door-to-door licenses as well as the enforcement of the licensing being
increased.
2.3. The required funds are to be drawn from account 100-19-190-00000-7250.
3. CONCLUSION
3.1. Based on the evaluation team's review, it is recommended that the contract be awarded
to Animal Licensing Services Inc., Bowmanville, ON.
3.2. It is further recommended that the contract be extended for a second and third year
pending satisfactory service and pricing.
3.3. This report has been reviewed for recommendation by the Purchasing Manager and the
Municipal Clerk's Department and circulated as follows:
REPORT NO.: COD-012-09
PAGE3
Concurrence: Municipal Clerk
Attachments:
Attachment 1 -Schedule "A", By-Law
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2009-
Being a By-law to authorize an agreement between the
Corporation of the Municipality of Clarington and Animal
Licensing Services Inc., Bowmanville, ON, to enter into
agreement for the Door-to-Door Selling of Animal Licenses for
the Municipality of Clarington.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Animal Licensing Services Inc., Bowmanville, Ontario, and said
Corporation for the selling of animal licenses door-to-door within Clarington, on
behalf of the Municipality of Clarington; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2009.
By-law read a third time and finally passed this day of , 2009.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk