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Home My WebLink AboutOPD-002-09Clam. n Leaclin the Wa ~~ g y REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTR1ATIyON COMMITTEEE Date: FEBRUARY 23, 2009 ~s~I~TIOY~ ~j~ft'~~a~~ Report #: OPD-002-09 File #: By-Law #: Subject: 2008 WIiNTER REPORT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report OPD-002-09 be received for information., Submitted by:~ Fred B.A., R. M.R., R.R.F.A. Director of Operations Reviewed by: Franklin Wu, Chief Administrative Officer FH\kr REPORT NO. OPD-002-09 BACKGROUND AND COMMENT: PAGE 2 Further to our 2008 Winter Budget Report #OPD-007-08 (Attachment #1), submitted June 16, 2008, staff is providing a final update to the costs of the 2008 winter maintenance program. Winter Maintenance: As of December 31, 2008, the following table illustrates the expenditures incurred. Winter Control 2008 Budget 2008 Actual Variance Plowing $ 274,630.00 $ 510,213.18 ($ 235,583.18) Sanding/Salting $ 887,185.00 $1,715,193.66 ($ 828,008.66) Winter Maintenance Other $ 238,725.00 $ 307,422.30 ($ 68,697.30) Total $1,400,540.00 $2,532,829.14 ($1,132,289.14) The 2008 winter maintenance budget from January 1ST to December 315 actual expenditure of $2,532,829.14 includes the sand/salt year end inventory adjustment of ($21,315.90). Included in the above total is the 2008 cost of $249,719.32 to provide winter maintenance to unassumed developments, which is recovered from developers. The Municipality of Clarington delivers winter control services across a road system of 1,700 lane kilometers. The Operations Department winter response capacity features twenty-nine (29) units in total. Our response is composed of a mix of vehicles from the Orono, Hampton, and Yard 42 depots. In 2008, The Operations Department had ninety-six (96) callouts. A full callout is categorized by calling all available drivers. An event is categorized by calling any number less than all available drivers. The breakdown is as follows: thirty- one (31) full callouts and sixty-five (65) events. Of these ninety-six (96) callouts, sixty-seven (67) were for snow accumulation, fifteen (15) were for freezing rain, eleven (11) were for drifting snow and three (3) were for ice /clean up conditions. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263-2292 F (905) 263-4433 REPORT NO. OPD-OD2-09 PAGE 3 Winter Callouts: Year Jan Feb Mar Apr Oct Nov Dec Total 2006 19 18 9 0 0 0 6 52 2007 17 27 13 2 0 10 20 89 2008 19 23 18 0 1 8 27 96 You will note that them were six (6) Callouts in November/December 2006; thirty (30) Callouts in NovembedDecember 2007and thirty-five (35) in November/December 2008. This does not include the four (4) responses for snow removal in the downtown Business Improvement Areas in February. "Snowmageddon" the series of four storms between December 17"' and December 315 cost $550,215 for time; equipment and material. Winter Patrol is a critical winter control function. It provides us the assurance that the road system is observed on a continual basis during the winter season, so that any potentially hazardous conditions encountered can be addressed. Road Patrol is also backed up by an On Call Lead Hand available to visit the areas of concern if necessary and to make judgement calls as appropriate. An Operations Supervisor. is also on call to assist with winter maintenance. Senior Citizens and Physically Disabled Sidewalk Program The total budget for this program in 2008 was $85,000.00 with an actual expenditure of $89,378.52. The Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program was again well received by the community. The program has increased each year to 724 residents today. Although there were CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263-2292 F (905) 263-4433 REPORT NO. OPD-002-09 PAGE 4 65 participants who did not return to the program the past season, there are 124 new participants to the program. ;iI ;;~lii'1i1~ `, t , Bowmanville 9 54 8 12 Courtice 27 132 34 166 Newcastle 5 62 20 83 Newtonville 2 7 5 9 Orono 1 17 2 22 Solina 1 3 0 3 Burketon 0 2 1 3 Enniskillen 0 3 0 3 Hampton 0 12 3 15 Maple Grove 0 2 0 2 Mitchell's Corners 0 5 1 6 Leskard 0 0 1 1 65 600 124 724 Did Not Return to Program from 07-08 65 Total Participants in 07-08 Program m08-0 Increase to the 08 - 09 Program from last Year 665 59 (*124 new participants as of Jan. 12, 2009) Sidewalk Snow Clearing Contract: The total budget for sidewalk snow clearing portion of the program in 2008 was $192,000.00 with an actual of $188,364.75. The snow clearing service on municipal sidewalks starts when a snowfall ends and only when there is more than two centimeters of snow on sidewalks. The driveway windrow snow clearing service is not undertaken until the snow plowing on all municipal streets has been completed. In 2008, we had 12 calls for windrows. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263-2292 F (905) 263-4433 REPORT NO. OPD-002-09 PAGE 5 Below is a table of call-out statistics for this program from 2001 to 2008: Call-Out Statistics January February March April November December Total 2001 17 13 6 0 1 16 53 2002 10 10 7 0 2 11 40 2003 23 14 11 4 1 6 59 2004 20 9 3 0 1 9 42 2005 11 5 4 0 5 10 35 2006 7 9 2 0 0 3 21 2007 12 12 6 1 2 12 45 2008 11 10 9 0 2 13 45 CONCLUSION: Courtesy sand boxes are available for residents at both the Hampton and Orono Depot. Staff has estimated that we have provided 1,050 tonnes of sand for use by the residents. The Operations Department continues to closely monitor weather forecasts including the Provincial Road Weather Information System (RWIS) which accurately predicts each hour anticipated precipitation, air and pavement temperature, dew point temperature (the moment fog occurs) and wind speed / gusts, and respond accordingly. General conditions encountered are lake effect CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263-2292 F (905) 263-4433 REPORT NO. OPD-002-09 PAGE 6 flurries, drifting snow on rural roads, freezing rain, icy /flash freeze conditions or snow accumulations that require maintenance. A follow up report before summer recess will update Council on the 2009 winter costs as it relates to the approved budget. Attachment: Attachment #1 - 2008 Winter Budget Report #OPD-007-08 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263-2292 F (905) 263-4433 GI~r'' ~ heading the Way ATTACHMENT NO.: 1 REPORT NO.: OPD-002-09 REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JUNE 18, 2008 ~~`ut~OYl ~~ l A'3t~S~S "~ Report #: OPD-0d7-08 File #: By-Law #: Subject: 2008 WINTER BUDGET REPORT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report OPD-007-08 be received for information; Submitted by: Reviewed by: Fr orva -- B.A., .D.M.R., R.R.F.A. Director of Operations Franklin Wu, Chief Administrative Officer FH1kr REPORT NO. OPD-007-08 PAGE 2 BACKGROUND AND COMMENT: As of May 23, 2008 the Operations Department from January 1ST to May 23rd incurred 8,431 hours of total overtime including 1,721.5 hours for Sunday maintenance. During this four month period the Operations Department provided 64 responses, which included 19 full call outs. Please note in the following table the total number of our responses for the 2008 winter season compared to the previous two years: YEAR JAN FEB MAR APR TOTAL 2006 19 18 9 0 46 2007 17 27 13 2 59 2008 19 27 18 0 64 Spring clean up of winter sand has been ongoing since April 1s1 and was completed by June 13"'. BUDGET: For 2008 Council approved a winter maintenance budget of $1,400,540.00; $192,000 for sidewalks and parking lots and a Senior Snow Clearing contract of $85,000. Winter Maintenance: As of May 23, 2008, the following table illustrates the expenditures incurred. Winter Control 2008 Budget 2008 Actual Variance Plowing $ 274,630.00 $ 324,855.62 ($ 50,225.62) Sanding/Salting $ 887,185.00 $1,003,769.35 ($116,584.35) Winter Maintenance Other $ 238,725.00 $ 237,713.03 $ 1,011.97 Total $1,400,540.00 $1,566,338.00 ($185,798.00} The 2008 winter maintenance budget from January 15t to May 23rd actual expenditure of $1,566,388.00 includes an estimated sand/salt end of season inventory value of $71,622.95. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LtC 3A6 T (905)26&2292 F (905) 263-4433 REPORT NO. OPD-007-08 PAGE 3 Sidewalk Snow Clearing Contract: The total budget for this program in 2008 is $192,000.00 with an actual expenditure of $105,397.00 as of May 23`". Senior Citizens and Physically Disabled Sidewalk Program The total budg@# #t3i' this Pm9r2nt #ar 2008 is $135,000.00 with an actual expenditure of $59,408.90 as of May 23"'. Below is a table of call-0ut statistics for this program from 2001 to April 2008: Call-Out Statistics January February March April November December Total 2002 10 10 7 0 2 ]1 40 2003 23 14 11 4 1 6 59 2004 23 23 8 0 2 13 69 2005 20 7 9 2 5 10 53 2006 7 9 2 0 0 3 21 2607 12 12 6 1 2 12 45 *2008 11 10 9 0 " A total of 30 callouts for winter sidewalk maintenance to date in 2008. FEIEL COSTS: As Council is aware; the increased cost of fuel will certainly impact our Operations budget. Since 2004 our fuel 44;it~ hate fnt'.reased by 42.75°fa. Clarington is paying at least twenty cents per litre more for gas and thirty cents per litre more for diesel based on the price of fue( paid since January 1 ~. If these prices continue, we are projecting an increase of approximately $120,000 based on our annual average flee# consumption. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW fr1ANVILLE, ONTARIO L1C 3A6 T (905) 263-2292 F (905) 283-4433 REPORT NO. OPD-007-08 PAGE 4 SALT MANAGEMENT: Environment Canada published qn April 3, 2004 the Code of Practice for the Environmental Mana9emeri4 of~Road Salts. Although the implementation of the code is voluntary, it is in the best interest of the Municipalities and other road authorities to comply with the code requirement to better manage their use of road salts. Environment Canada after five years will review and indicaterf more rigorous actions are required. Clarington has participated in this program and has provided annual reports since 2005. CONCLUSION: Staff will continue to provide storm updates to you throughout the fall and winter and will report to Council in early 2009 on the costs of the 2008 winter maintenance program. CORPORATION OF THE MUNICIPALITY OF CLARlNGTON 40 TEMPERANCE STREET, BOW MANVfLLE, ONTARIO L1C 3A6 T {905) 253-2292 F {905) 263-4433