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HomeMy WebLinkAbout02/02/2009Claringiton ~~~,HS,~awo~ General Purpose and Administration Committee Minutes February 2, 2009 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 2, 2009 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor G. Robinson Councillor C. Trim Councillor W . Woo Absent Were: Councillor M. Novak Also Present: Chief Administrative Officer, F. Wu Deputy Fire Chief, Emergency Services, M. Berney Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Parks Supervisor, Operations, B. Genosko Director of Corporate Services, M. Marano Manager of Subdivision Implementation, Planning Services, L. Taylor Director of Finance Department, N. Taylor Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Hooper announced the following events he attended: • Grand Opening of new business in Bowmanville, Sunny Side Up, located at 39 Martin Road, Bowmanville • 407 Information Session held at the Rickard Recreation Complex • Economic Development session hosted by Clarington Board of Trade General Purpose and Administration Committee Minutes February 2, 2009 Councillor Hooper informed the Committee that Matt Morrison, a resident of Burketon, won bronze in the Snowboarding World Cup event held on January 20"' in South Korea and was aired on CTV Saturday, January 31, 2009. He also encouraged all members to attend the Zero Waste Strategy information session scheduled for February 11, 2009, starting at 7:00 p.m. to 9:30 p.m. at the CAW Hall, 141 Hunt Street, Ajax. Councillor Woo informed the Committee the Association of Hospital Volunteers will be hosting a fundraiser and Silent Auction on Saturday, February 7, 2009 at Trinty United Church and the theme is a Taste of Italy. The cost for a ticket is $25.00 and all proceeds raised will go towards the expansion of the Lakeridge Health Bowmanville emergency room. He advised the Committee that Lakeridge Health has their Membership Campaign in the forefront again and asks that all residents considerjoining for a fee of $10.00, Mayor Abernethy advised the Committee of the upcoming events: • Saturday, February 7, 2009, the Hope Fellowship Church located at 1685 Bloor Street, Courtice will have their grand opening. The ribbon cutting ceremony will be held at 3:00 p.m with various events scheduled throughout the day. • Saturday, February 7, 2009, Bowmanville High School will be hosting the Polar Classic Chilli Golf Fundraiser with the proceeds going to the Clarington Project. The goal this year is $20,000.00. Registration is $30.00 per golfer and there is still corporate sponsorships available. MINUTES Resolution #GPA-107-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT the minutes of the special meeting of the General Purpose and Administration Committee held on January 16, 2009, be approved; and THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 19, 2009, be approved. CARRIED PRESENTATIONS Perry Sisson spoke to the Committee regarding the Bowmanville/Westside Marshes Conservation Management Plan. Mr. Sisson informed the Committee the land was received from St Marys Cement Inc. The Management Plan is a five year plan and they are now in their second year. It's purpose is to educate the public regarding the lands, to use the lands for recreation, and to protect the wetlands. They have received grants from Ducks Unlimited and the Ontario Ministry of Natural Resources, and this funding will be used to provide basic infrastructure. Mr. Sisson provided an overview of their activities to date and work yet to be completed There has been new fencing put in -2- General Purpose and Administration Committee Minutes February 2. 2009 place as well as interpretation signs. What was a crop field has been turned into a meadow area and thousands of trees have been planted. Anew buffer has been installed to buffer the existing homes from the trail system and a new parking lot and kiosk have been built. They have used community events to help achieve some of their goals such as removal of the platform, and implementing turtle nesting habitats. Their efforts have had a positive wildlife response. There have been a few new speices to the area including Bass, Monarch Butterfiles as well as Osprey for which platforms have been installed and are working well. Mr. Sisson stated there are still issues that need to be addressed such as habitat restoration, wetland monitoring, and invasive species control and removal. He advised the Committee there is need to monitor the public use of the marshes as they have concerns over illegal parking, illegal entry from Cove Road to the area, as well as angler trails being used. He informed the Committee of the promotions planned for 2009 which include a Waterfront Trail event and the installation of a picnic site. Mr. Sisson thanked the public for all their support. DELEGATIONS Vic Suppan, Chair, Clarington Heritage Committee (CHC), addressed the Committee regarding Report PSD-016-09. Mr. Suppan stated the Clarington Heritage Committee passed two motions at their last meeting regarding the property at 2020 Lambs Road, which is the subject property addressed in Report PSD-016-09. The CHC would like to see the Municipality fully utilize the Municipal Registry of properties of cultural heritage value or interest and have this property added to it, as it has cultural heritage and should be protected. He believes having the property included in the Registry will avoid any further confrontation with future property owners. Mr. Suppan informed the Committee that two recommendations were submitted by the Committee. He would like to allow citizens the opportunity to comment on the property in question. The Committee had a tour of the property and he noted that there are eighteen buildings on the land and the CHC would welcome the opportunity to discuss with the owner as to which buildings should be designated and how best to preserve the buildings. He emphasized this site is the only intact World War II camp site in Canada and preserving it must be a co-operative effort. Kelvin Whalen, Kaitlin Group cancelled his delegation prior to the meeting due to another commitment. Richard Ward addressed the Committee regarding property taxes and zoning issues. Mr. Ward requested clarification on the Municipality's denial of a zoning re-designation he requested in 1996. He stated concerns over the surcharge of taxes for garbage pick up; a service which he did not receive for a period of time. He requested a copy of the police reports regarding alleged criminal complaints filed against him and would like to know why he was denied the opportunity to run in the 2000 Municipal Elections. He expressed concerns over the A-1 zoning which his property is currently zoned and the extension of the Oak Ridges Moraine boundaries which now includes his property. -3- General Purpose and Administration Committee Minutes February 2, 2009 Mr. Ward stated these issues make it very painful for him to endure everyday. Mr. Ward confirmed he has not and would not submit a written request for designation of zoning during this current on-going Official Plan Review. PUBLIC MEETING (a) Subject: General Amendment to Zoning By-law 84-63 Regarding Aggregate Extraction Areas, Requirements for Garage Widths, and Schedule Boundaries Applicant: Municipality of Clarington Report: PSD-012-09 Tracey Webster, Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-012-09. No one spoke in opposition to or support of Report PSD-012-09. (b) Subject: Application to Amend the Zoning By-law and Modify Draft Approved Plan of Subdivison Applicant: Baysong Developments Inc. Report: PSD-013-09 Carlo Pellarin, Manager Development Review, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PS D-013-09. No one spoke in opposition to or support of Report PSD-013-09. Wayne Hancock, Project Manager, and Omar Lababidi, Manager of Planning, Baysong Developments Inc. were present to address any questions or concerns raised at today's Public Meeting. Mr. Hancock informed the Committee there are issues surrounding the size of the storm water management pond and he is confident these issues can be resolved before the end of the week, to the satisfaction of both parties. The issue regarding the rainwater runoff can be addressed through a suggestions brought forward to the builders such as using different types of downspouts. Mr. Hancock is confident the pond's current size is adequate to hold the water runoff from the additional units. He stated their intention is to have services to this development as soon as possible and they have three builders anxious to move ahead. He requested the by-law be passed by Council so that Phase 1 can be registered by June 2009. Mr. Hancock requested Council consider this matter at the February 9, 2009 Council Meeting, provided that the applicant and staff are able to reach an agreement on the outstanding issues. Mr. Hancock believes this to be achievable. -4- General Purpose and Administration Committee Minutes February 2, 2009 PLANNING SERVICES DEPARTMENT GENERAL AMENDMENT TO ZONING BY-LAW 84-63 REGARDING AGGREGATE EXTRACTION AREAS, REQUIREMENTS FOR GARAGE WIDTHS AND SCHEDULE BOUNDARIES Resolution #GPA-108-09 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-012-09 be received; THAT the proposed changes to By-law 84-63 continue to be reviewed to address outstanding issues; and THAT all interested parties listed in Report PSD-012-09, and any delegations be advised of Council's decision. CARRIED ZONING BY-LAW AMENDMENT AND MODIFICATION TO DRAFT APPROVED PLAN OF SUBDIVISION APPLICANT: BAYSONG DEVELOPMENTS INC. Resolution #GPA-109-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-013-09 be received; THAT the application for Zoning By-law Amendment (ZBA 2008-0022) and proposed modification to Draft Approved Plan of Subdivision (S-C 2007-0004) submitted by Baysong Developments Inc. continue to be reviewed to address outstanding issues and consideration of comments received at the Public Meeting; and THAT all interested parties listed in Report PSD-013-09, and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JANUARY 15, 2009 Resolution #GPA-110-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-014-09 be received; and -5- General Purpose and Administration Committee Minutes February 2. 2009 THAT Council concurs with the decisions of the Committee of Adjustment made on January 15, 2009, for application A2008-0035 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED ANNUAL REPORT ON SITE PLAN ACTIVITIES FOR 2008 Resolution #GPA-111-09 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report PSD-015-09 be received for information. CARRIED FORMER BOYS TRAINING SCHOOL AND PRISONER OF WAR CAMP 2020 LAMBS ROAD, BOWMANVILLE Resolution #GPA-112-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report PSD-016-09 be received; THAT the property identified as 2020 Lambs Road, Bowmanville, be added to the Municipal Register of properties of cultural heritage value or interest; THAT staff report back to Council when a demolition application is received and/or alternative options for heritage protection have been explored; and THAT all interested parties listed in Report PSD-016-09, and any delegation be advised of Council's direction. CARRIED ONTARIO MUNICIPAL BOARD DECISION -APPEAL OF A2008-0023 Resolution #GPA-113-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report PSD-017-09 be received for information. CARRIED -6- General Purpose and Administration Committee Minutes February 2. 2009 ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT ANIMAL SERVICES QUARTERLY REPORT -OCTOBER -DECEMBER, 2008 Resolution #GPA-114-09 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report CLD-002-09 be received for information; and THAT a copy of Report CLD-002-09 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED 2008 YEAR END PARKING REPORT Resolution #GPA-115-09 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report CLD-003-09 be received; and THAT a copy of Report CLD-003-09 be forwarded to the Bowmanville Business Centre for their information. CARRIED -7- General Purpose and Administration Committee Minutes February 2, 2009 4380 COURTICE ROAD Resolution #GPA-116-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report CLD-004-09 be received; THAT a one month extension be granted to Hong Li Zhang for her garden suite at 4380 Courtice Road to be vacated; and THAT Hong Li Zhang and Dave Wallace be advised of Council's decision. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT JOHN HOWARD SOCIETY -LEASE EXTENSION AND COMMUNITY LIVING OSHAWA / CLARINGTON -LEASE EXTENSION 132 CHURCH STREET, BOWMANVILLE Resolution #GPA-117-09 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report COD-008-09 be received; THAT the Lease Extension from the John Howard Society for the leased space at 132 Church Street, Bowmanville, in the amount of $13,072.92 per year for the term of January 1, 2009 to December 31, 2009 be approved; THAT the Lease Extension from the Community Living Oshawa /Clarington for the leased space at 132 Church Street, Bowmanville, in the amount of $13,072.92 per year for the term of January 1, 2009 to December 31, 2009 be approved; and THAT the By-laws marked Schedule "A" and "B" attached to Report COD-008-09, authorizing the Mayor and the Clerk to execute the lease agreements with the John Howard Society and Community Living Oshawa/Clarington be forwarded to Council for approval. CARRIED -8- General Purpose and Administration Committee Minutes February 2. 2009 CO-OPERATIVE TENDER C2008-114, ASPHALT REGISTRY HOT MIX ASPHALT, COLD MIX ASPHALT AND HIGH PERFORMANCE COLD MIX ASPHALT Resolution #GPA-118-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-009-09 be received; THAT Miller Paving Limited, with a total bid price of $9,600.00 (excluding G.S.T.), being the lowest responsible bidder for delivery of hot mix, meeting all terms, conditions and specifications of Tender C2008-114, be awarded the Asphalt Hot Mix Registry for the Municipality of Clarington's requirements; THAT Larfarge Paving & Construction Limited, with a total bid price of $15,260.00 (excluding G.S.T.), being the lowest responsible bidder for delivery of cold mix, meeting all terms, conditions and specifications of Tender C2008-114, be awarded the Asphalt Cold Mix Registry for the Municipality of Clarington's requirements; THAT Innovative Surtace Solutions, with a total bid price of $96,030.00 (excluding G.S.T.), being the lowest responsible bidder for delivery of high performance cold mix, meeting all terms, conditions and specifications of Tender C2008-114, be awarded the Asphalt High Performance Cold Mix Registry for the Municipality of Clarington's requirements; THAT the funds expended for hot mix and cold mix be drawn from the Department of Operations, 2009 Current Budget various operating accounts; and THAT the funds expended for high performance cold mix be drawn from the Department of Operations, 2009 Current Budget Pavement Patch account 100-36-381-10255-7112. CARRIED EMPLOYEE ASSISTANCE PROGRAM Resolution #GPA-119-09 Moved by Councillor Woo, seconded by Councillor Foster THAT Report COD-010-09 be received; THAT the Manager of Purchasing be authorized to enter into negotiations with the Regional Municipality of Durham, Family Services for the provision of an Employee Assistance Program for a three year term with an option to extend the agreement for additional terms provided the level of service is satisfactory and the service costs are acceptable; -9- General Purpose and Administration Committee Minutes February 2, 2009 That the Director of Corporate Services be authorized to sign any related operating agreement that may be required for the services and any extensions; and THAT, should negotiations fail to result in an acceptable agreement, the Manager of Purchasing undertake a Request for Proposal process to secure the required services. CARRIED RFP2008-8 SUPPLY AND INSTALLATION OF STORAGE SHELVING Resolution #GPA-120-09 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-011-09 be received; THAT the proposal received from Tab Products of Canada, Willowdale, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2008-8 be awarded the contract far the supply and installation of Storage Shelving with a bid amount of $113,167.07 (excluding GST); and That the funds required in the amount of $113,167.07 (excluding GST) be drawn from Clerks Department 2009 Capital Account # 110-19-130-81920-7401 for the Records Retention Centre. CARRIED FINANCE DEPARTMENT LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES Resolution #GPA-121-09 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report FND-003-09 be received; and THAT the list attached to Report FND-003-09 of applications for cancellation, reduction, apportionments or refund of taxes be approved. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda -10- General Purpose and Administration Committee Minutes February 2, 2009 UNFINISHED BUSINESS PRESENTATION -PERRY SISSON -REGARDING BOWMANVILLE/WESTSIDE MARSHES CONSERVATION MANAGEMENT PLAN Resolution #GPA-122-09 Moved by Councillor Robinson, seconded by Councillor Woo THAT the presentation of Mr. Perry Sisson regarding the Bowmanville/1Nestside Marshes Conservation Management Plan be received with thanks. CARRIED DELEGATION -RICHARD WARD -REGARDING PROPERTY TAXES AND ZONING ISSUES Resolution #GPA-123-09 Moved by Councillor Foster, seconded by Councillor Trim THAT Council's disposition on the issues expressed by Mr. Richard Ward in his delegation be, as were stated by the Mayor to Mr. Ward during the meeting, as follows: • Garbage pick-up is a service paid by all residents and concerns regarding garbage pick-up charges should be directed to the Region of Durham; • Should Mr. Ward wish to re-designate or re-zone his property, he is encouraged to make application in writing to the Planning Services Department; Regarding the expansion of the Oak Ridges Moraine boundaries to include his property, Mr. Ward is encouraged to contact John O'Toole, MPP for Durham Region as the Oak Ridges Moraine has provincial jurisdiction; • For access to copies of the police reports regarding alleged criminal complaints filed against Mr. Ward, he is encouraged to contact the Durham Region Police Services; • With respect to Mr. Ward's ineligibility to run in the 2000 Municipal Elections, he is encouraged to contact the Ontario Courts for a copy of the decision; THAT the Mayor, on behalf of Council, advise Mr. Ward of Council's decision. CARRIED -11- General Purpose and Administration Committee Minutes February 2, 2009 OTHER BUSINESS FEDERAL BUDGET MEASURES -LIST OF SUGGESTED SHOVEL-READY PROJECTS Resolution #GPA-124-09 Moved by Councillor Trim, seconded by Councillor Robinson THAT staff be directed to prepare a list of shovel-ready projects; and THAT staff report back to Council on Monday, February 9, 2009 in preparation for Federal funding opportunities. CARRIED COMMUNICATIONS CORRESPONDENCE -KELVIN WHALEN -REGARDING REPORT PSD-016-09 Resolution #GPA-125-09 Moved by Councillor Foster, seconded by Councillor Robinson THAT the correspondence from Kelvin Whalen be received. CARRIED ADJOURNMENT Resolution #GPA-126-09 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the meeting adjourn at 11:50 a.m. CARRIED MAYO Y-eLERK -12-