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Energizing Ontario
REPORT #1
REPORT TO COUNCIL MEETING OF FEBRUARY 9, 2009
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, FEBRUARY 2, 2009
RECOMMENDATIONS:
RECEIVE FOR INFORMATION
(a) PSD-015-09 Annual Report on Site Plan Activities for 2008
(b) PSD-017-09 Ontario Municipal Board Decision -Appeal of A2008-0023
2. GENERAL AMENDMENT TO ZONING BY-LAW 84-63 REGARDING
AGGREGATE EXTRACTION AREAS, REQUIREMENTS FOR GARAGE
WIDTHS AND SCHEDULE BOUNDARIES
THAT Report PSD-012-09 be received;
THAT the proposed changes to By-law 84-63 continue to be reviewed to address
outstanding issues; and
THAT all interested parties listed in Report PSD-012-09, and any delegations be
advised of Council's decision.
3. ZONING BY-LAW AMENDMENT AND MODIFICATION TO DRAFT APPROVED
PLAN OF SUBDIVISION
APPLICANT: BAYSONG DEVELOPMENTS INC.
THAT Report PSD-013-09 be received;
THAT the application for Zoning By-law Amendment (ZBA 2008-0022) and
proposed modification to Draft Approved Plan of Subdivision (S-C 2007-0004)
submitted by Baysong Developments Inc. continue to be reviewed to address
outstanding issues and consideration of comments received at the Public Meeting;
and
THAT all interested parties listed in Report PSD-013-09, and any delegations be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L'IC 3A6 T 905-623-3379
Report #1 2 February 9, 2009
4. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF JANUARY 15, 2009
THAT Report PSD-014-09 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made
on January 15, 2009, for application A2008-0035 and that Staff be authorized to
appear before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
5. FORMER BOYS TRAINING SCHOOL AND PRISONER OF WAR CAMP
2020 LAMBS ROAD, BOWMANVILLE
THAT Report PSD-016-09 be received;
THAT the property identified as 2020 Lambs Road, Bowmanville, be added to the
Municipal Register of properties of cultural heritage value or interest;
THAT staff report back to Council when a demolition application is received and/or
alternative options for heritage protection have been explored; and
THAT all interested parties listed in Report PSD-016-09, and any delegation be
advised of Council's direction.
6. ANIMAL SERVICES QUARTERLY REPORT -OCTOBER -DECEMBER, 2008
THAT Report CLD-002-09 be received for information; and
THAT a copy of Report CLD-002-09 be fonnrarded to the Animal Alliance of
Canada and the Animal Advisory Committee.
7. 2008 YEAR END PARKING REPORT
THAT Report CLD-003-09 be received; and
THAT a copy of Report CLD-003-09 be forwarded to the Bowmanville Business
Centre for their information.
8. 4380 COURTICE ROAD
THAT Report CLD-004-09 be received;
THAT a one month extension be granted to Hong Li Zhang for her garden suite at
4380 Courtice Road to be vacated; and
THAT Hong Li Zhang and Dave Wallace be advised of Council's decision.
Report #1
February 9, 2009
JOHN HOWARD SOCIETY -LEASE EXTENSION AND
COMMUNITY LIVING OSHAWA / CLARINGTON -LEASE EXTENSION
132 CHURCH STREET, BOWMANVILLE
THAT Report COD-008-09 be received;
THAT the Lease Extension from the John Howard Society for the leased space at
132 Church Street, Bowmanville, in the amount of $13,072.92 per year for the
term of January 1, 2009 to December 31, 2009 be approved;
THAT the Lease Extension from the Community Living Oshawa /Clarington for the
leased space at 132 Church Street, Bowmanville, in the amount of $13,072.92 per
year for the term of January 1, 2009 to December 31, 2009 be approved; and
THAT the By-laws marked Schedule "A" and "B" attached to Report COD-008-09,
authorizing the Mayor and the Clerk to execute the lease agreements with the
John Howard Society and Community Living Oshawa/Clarington be forwarded to
Council for approval.
10. COAPERATIVE TENDER C2008-114, ASPHALT REGISTRY HOT MIX
ASPHALT, COLD MIX ASPHALT AND HIGH PERFORMANCE COLD MIX
ASPHALT
THAT Report COD-009-09 be received;
THAT Miller Paving Limited, with a total bid price of $9,600.00 (excluding G.S.T.),
being the lowest responsible bidder for delivery of hot mix, meeting all terms,
conditions and specifications of Tender C2008-114, be awarded the Asphalt Hot
Mix Registry for the Municipality of Clarington's requirements;
THAT, Larfarge Paving & Construction Limited, with a total bid price of
$15,260.00 (excluding G.S.T.), being the lowest responsible bidder for delivery of
cold mix, meeting all terms, conditions and specifications of Tender C2008-114,
be awarded the Asphalt Cold Mix Registry for the Municipality of Clarington's
requirements;
THAT, Innovative Surface Solutions, with a total bid price of $96,030.00
(excluding G.S.T.), being the lowest responsible bidder for delivery of high
performance cold mix, meeting all terms, conditions and specifications of Tender
C2008-114, be awarded the Asphalt High Performance Cold Mix Registry for the
Municipality of Clarington's requirements;
THAT the funds expended for hot mix and cold mix be drawn from the
Department of Operations, 2009 Current Budget various operating accounts; and
THAT the funds expended for high performance cold mix be drawn from the
Department of Operations, 2009 Current Budget Pavement Patch account
100-36-381-10255-7112.
Report #1 4 February 9, 2009
11. EMPLOYEE ASSISTANCE PROGRAM
THAT Report COD-010-09 be received;
THAT the Manager of Purchasing be authorized to enter into negotiations with the
Regional Municipality of Durham, Family Services for the provision of an
Employee Assistance Program for a three year term with an option to extend the
agreement for additional terms provided the level of service is satisfactory and the
service costs are acceptable;
THAT the Director of Corporate Services be authorized to sign any related
operating agreement that may be required for the services and any extensions;
and
THAT, should negotiations fail to result in an acceptable agreement, the Manager
of Purchasing undertake a Request for Proposal process to secure the required
services.
12. RFP2008-8-SUPPLY AND INSTALLATION OF STORAGE SHELVING
THAT Report COD-011-09 be received;
THAT the proposal received from Tab Products of Canada, Willowdale, Ontario
being the most responsive bidder meeting alf terms, conditions and specifications
of Request for Proposal RFP2008-8 be awarded the contract for the supply and
installation of Storage Shelving with a bid amount of $113,167.07 (excluding GST);
and
THAT the funds required in the amount of $113,167.07 (excluding GST) be drawn
from Clerks Department 2009 Capital Account # 110-19-130-81920-7401 for the
Records Retention Centre.
13. LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION,
APPORTIONMENTS OR REFUND OF TAXES
THAT Report FND-003-09 be received; and
THAT the list attached to Report FND-003-09 of applications for cancellation,
reduction, apportionments or refund of taxes be approved.
14. PRESENTATION -PERRY SISSION -REGARDING
BOWMANVILLENVESTSIDE MARSHES CONSERVATION MANAGEMENT
PLAN
THAT the presentation of Mr. Perry Sission regarding the Bowmanville/Westside
Marshes Conservation Management Plan be received with thanks.
Report #1 5 February 9, 2009
15. DELEGATION -RICHARD WARD -REGARDING PROPERTY TAXES AND
ZONING ISSUES
THAT Council's disposition on the issues expressed by Mr. Richard Ward in his
delegation be, as were stated by the Mayor to Mr. Ward during the meeting, as
follows:
Garbage pick-up is a service paid by all residents and concerns regarding
garbage pick-up charges should be directed to the Region of Durham;
Should Mr. Ward wish to re-designate or re-zone his property, he is
encouraged to make application in writing to the Planning Services
Department;
Regarding the expansion of the Oak Ridges Moraine boundaries to include
his property, Mr. Ward is encouraged to contact John O'Toole, MPP for
Durham Region as the Oak Ridges Moraine has provincial jursidiction;
For access to copies of the police reports regarding alleged criminal
complaints filed against Mr. Ward, he is encouraged to contact the Durham
Region Police Services;
With respect to Mr. Ward's ineligibility to run in the 2000 Municipal
Elections, he is encouraged to contact the Ontario Courts for a copy of the
decision.; and
THAT the Mayor, on behalf of Council, advise Mr. Ward of Council's decision.
16. FEDERAL BUDGET MEASURES -LIST OF SUGGESTED SHOVEL-READY
PROJECTS
THAT staff be directed to prepare a list of shovel-ready projects; and
THAT staff report back to Council on Monday, February 9, 2009, in preparation for
Federal funding opportunities.
17. CORRESPONDENCE -KELVIN WHALEN -REGARDING REPORT
PSD-016-09
THAT the correspondence from Kelvin Whalen be received.