HomeMy WebLinkAboutCOD-008-09Clari~~gton
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: February 2; 2009 ~e5~ I U~ ~'~
Report #: COD-008-09 File # By-law # ~+ ~
Subject: John Howard Society -Lease Extension and
Community Living Oshawa (Clarington -Lease Extension
132 Church Street, Bowmanville
Recommendations:
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It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-008-09 be received;
2. THAT the Lease Extension from the John Howard Society for the leased space at 132
Church Street, Bowmanville, in the amount of $13,072.92 per year for the term of
January 1, 2009 to December 31, 2009 be approved;
3. THAT the lease Extension from the Community Living Oshawa /Clarington for the
leased space at 132 Church Street, Bowmanville, in the amount of $13,072.92 per year
for the term of January 1, 2009 to December 31, 2009 be approved; and
4. THAT the attached By-laws marked Schedule "A" and "B" authorizing the Mayor and the
Clerk to execute the lease agreements with the John Howard Society and Community
Living Oshawa/Clarington be forwarded to Council for approval.
Submitted by: ~ Reviewed by: ~ ~-s~""'~'r-~-' ~`L.,.
arse Marano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corporate Services Chief Administrative Officer
MMIWDBUcm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-008-09 PAGE 2
BACKGROUND AND COMMENT
Both the John Howard Society and Community Living Oshawa / Clarington have
expressed an interest in and agreed to an extension of their current lease for a period of
one (1) year commencing January 1, 2009 to December 31, 2009. A nominal 2.5%
increase over the 2008 rate of $12,754.07 per year is proposed; thereby increasing the
annual price to $13,072.92 per year.
As there has been very little change in the market conditions since last year, it is staffs
recommendation that the offer be accepted
For the information of Council, approximately 4,127 square feet of 132 Church Street, is
currently leased by Ontarfio Realty Corporation. This includes approximately 4,127
square feet of space on the second floor which includes the lobby, court room #1 and
adjacent offices. This lease has been on-going for several years and in 2008 the
frequency of use was reduced from 60 days per year to 30 days per with a
corresponding reduction in the lease rate. The term of the extension was also reduced
to one year whereas previous extensions were for two year terms. This lease will expire
May 31, 2009 and a report will be presented prior to that date on the future use of the
current leased space.
This report has been reviewed for recommendation by the Purchasing Manager, with
the appropriate department and circulated as follows:
Concurrence: Director of Operations
Attachments:
Attachment 1 -Schedule "A", By-law, John Howard Society
Attachment 2 -Schedule "B", By-law, Community Living
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2009-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and John Howard
Society, Bowmanville, Ontario, to enter into agreement for the
leased space at 132 Church Street, Bowmanville, ON.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between John Howard Society, Bowmanville, Ontario, and said
Corporation; and
THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2009.
By-law read a third time and finally passed this day of , 2009.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
Schedule "B"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2009-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Community
Living, Oshawa/Clarington, Oshawa, Ontario, to enter into
agreement for the leased space at 132 Church Street,
Bowmanville, ON.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between Community Living, Oshawa/Clarington, Oshawa ,Ontario, and
said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2009.
By-law read a third time and finally passed this day of , 2009.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk