HomeMy WebLinkAboutCOD-007-09CI~1iC1~011
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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Date: January 19, 2009
Report #: COD-007-09 File # By-law #
Subject: RFP2008-15 -Peer Review for Darlington New Nuclear Build
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
THAT Report COD-007-09 be received;
2. THAT the proposal received from Morrison-Hershfield, Toronto, Ontario being the most
responsive bidder meeting all terms, conditions and specifications of Request for Proposal
RFP2008-15 be awarded the contract for the provision of the Peer Review for the Darlington
New Nuclear Build with a bid including disbursements of $242,200.00 (excluding GST);
3. That the funds required be drawn from Account # 100-00-000-02195-2015 and recovered
through invoicing (OPG) Ontario Power Generation periodically throughout the project;
THAT the attached By-law marked Schedule "A" be approved authorizing the Mayor and the
Clerk to execute the contract agreement which is satisfactory to the Municipal's Solicitor.
Submitted by: Reviewed by: ~\ r~''"'-~`'-~" ~-'
arie Marano, H.B.Sc., C.M.O., ranklin Wu,
Director of Corporate Services Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREE , BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-007-09
BACKGROUND AND COMMENT
PAGE2
1.1 A Request for Proposal RFP2008-15, Peer Review for Darlington New Nuclear Build
was advertised on the Municipality's website as well as the Ontario Public Buyers'
website. In addition, a number of potential bidders were advised of the opportunity.
1.2 A total of eleven (11) consulting firms obtained the bid document and three (3)
submissions were received. As per the Request for Proposal documents, the consultant
selection would be made on the basis of the written proposal, a potential interview as
well as reference checks.
1.3 All submissions received were then reviewed by Municipality's evaluation team
consisting of staff from Engineering Services, Planning Service, Chief Administrative
Officer as well as Purchasing Services.
1.4 Each consulting firm submitted a comprehensive proposal addressing all issues
contained in the bid document. Based on the evaluation committee's review and scoring
of the submissions two firms, Hardy Stevenson, Toronto, Ontario and Morrison-
Hershfield, Toronto, Ontario, stood out based on their overall scores. The evaluation
team proceeded to interview representatives from each provider in order to finalize the
selection process.
2. ANALYSIS
2.1. Upon completion of the interview for both firms, Morrison-Hershfield was the top ranked
firm.
2.2. Staff was impressed with the coverage of the proposed services, proponents' experience
and enthusiasm for the project. Reference checks for the subject firm were good.
3. FINANCIAL
3.1. The Proposal submitted by the subject firm was for Consulting Services $229,700.00
(excluding GST) plus Disbursements at $12,500.00 (excluding GST).
3.2. The required funds are to be drawn from account # 100-00-000-02195-2015.
REPORT NO.: COD-007-09 PAGE 3
3.3. On July 14, 2008, Council authorized Staff to initiate formal discussions with Ontario
Power Generation (OPG) with respect to the provision of funding to undertake a peer
review of the Darlington new nuclear build project. OPG has agreed to fund the
Municipality's costs for the peer review up to approximately $250,000.00. Please see
attached letter from Ontario Power Generation (OPG) regarding the provision of funding
-Attachment # 2, Schedule "B".
4. CONCLUSION
4.1. To award the contract for the peer review for the Darlington New Nuclear Build to
Morrison-Hershfield, Toronto, ON.
4.2. Queries with respect to the peer review should be referred to the Director of Planning
Services.
4.3. This report has been reviewed for recommendation by the Purchasing Manager and the
appropriate department and circulated as follows:
Concurrence: Director of Planning Services
Chief Administrative Officer
Director of Engineering Services
Director of Finance
Attachments:
Attachment 1 -Schedule "A", By-Law
Attachment 2 -Schedule "B", Letter from OPG
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2009-
Being a By-law to authorize an agreement between the
Corporation of the Municipality of Clarington and Morrison
Hershfield, Toronto, Ontario, to enter into agreement for the
Peer Review for Darlington New Nuclear Build.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Morrison-Hershfield, Toronto, Ontario, and said Corporation;
and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2009.
By-law read a third time and finally passed this day of , 2009.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
SCHEDULE "B"
ONTARIO"ruwr~
GENERATION
1315 Pickering Parkway Pickering, Ontario L1V 7G5
October 1, 2008
File: NK054-CORR-01210-0264618-T20
Project Identifier: 10-27600
Mr. Franklin Wu
Chief Administrative Officer
Municipality of Clarington
40 Temperance Street
Bowmanville,ON L1C3A6
Dear Mr. Wu,
Municipal Peer Review
New Nuclear at Darlington Project
Laurie Swami
Director, Licensing
Nuclear Generation Development
Tel:905.837-4540 ext. 5203 3rd Floor
laurie.swamir~opg.com
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OCT 4 2 2008
MUNICIPALITY OF CLARINGTON
ADMINISTRATOR'S OFFICE
I am writing this letter to confirm OPG's interest in funding the municipal peer review
program for the Environmental Assessment (EA) for new nuclear at the Darlington site.
The peer review is an important and necessary part of the EA process. It is intended that
a technical peer review of OPG's draft environmental impact statement (EIS) and
Technical Support Documents (TSDs) will assure that the views and perspectives of the
Municipality of Clarington are adequately addressed in the EIS. From past experience,
CPG has found that peer reviews improve the quality of the EA.
As discussed previously OPG will fund the Municipality for costs associated with the peer
review (i.e. to review the TSD's and the EIS, and provide comments to OPG) up to
approximately $250,000. For comparison, this is considerably higher than what was
provided for the DUFSD EA, although it is recognized that this project is larger. Of course,
should there be any changes in scope we will need to have further discussions.
Page
SCHEDULE "B"
Mr. Franklin Wu
- --
October 1, 2008
File: NK054-CORR-01210-0264618-T20
trust that this information addresses your needs. We will work to get the appropriate
contractual details in place. Please feel free to contact me should you wish to discuss the
matter in more detail.
Sincerely, ,~
i
Generation Development Division
cc: Pat McNeil, Senior Vice-President - P82 Al
Janice Szwarz, Senior Planner
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