HomeMy WebLinkAbout03/08/2004 •
(Lea in d g the Way
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: MARCH 8, 2004
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. ROLL CALL
2. DISCLOSURES OF PECUNIARY INTEREST
3. MINUTES
(a) Minutes of a Regular Meeting of February 23, 2004 301
4. DELEGATIONS
(a) Dr. Sarwan Sahota, President, South East Clarington Ratepayers
Association, 4665 Lakeshore Road, Newcastle, L1 B 1 L9 -
Report PSD-020-04
(b) Mrs. Bonnie McFarlane, 4548 Lakeshore Road, Newtonville,
L1 B 1 L9 — Report PSD-020-04
(c) Mr. Glenn Genge, D.G. Biddle and Associates Ltd., 96 King Street East,
Oshawa, L1 H 1 B6 — Report PSD-031-04
(d) Mr. Andrew Glass, Zellers Canada Limited, 8925 Torbram Road,
Brampton, L6T 4G1 — Report PSD-033-04
5. PUBLIC MEETING
(a) Zoning By-law Amendment Application
Proponent: Municipality of Clarington
REPORT PSD-027-04 501
r CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-3379
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G.P. &A. Agenda - 2 - March 8, 2004
6. PLANNING SERVICES DEPARTMENT
(a) PSD-020-04 - Port Granby Project Community Advisory Committee 601
(b) PSD-027-04 - Rezoning Application to Implement Drive-Through
Regulations for Aspen Springs Plaza
Proponent: Municipality of Clarington 609
(c) PSD-028-04 - Monitoring of the Decisions of the Committee of
Adjustment for the Meeting of February 19, 2004 615
(d) PSD-029-04 - Ontario Municipal Board Decision
Committee of Adjustment Application A2003/022
Anita Wray and Vahid Sobhani 625
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(e) PSD-030-04 - Submission on Bill 26 —The Strong Communities.
Act 2003 631
(f) PSD-031-04 - Official Plan Amendment and Rezoning Applications
to Permit Commercial Motor Vehicle Sales and
Service, Applicant: Tarola Enterprises Inc. 638
(g) PSD-032-04 - Application for Removal of Holding Symbol
Applicant: Legends Consulting on behalf of
St. Stephen's Estates Inc. 648
(h) PSD-033-04 - Rezoning Application to Permit Expansion of Zellers
Applicant: Valiant Property Management 654
(i) PSD-034-04 - OMB Decision on Appeals by the TDL Group Ltd.
258 King Street East, Bowmanville 663
Q) PSD-035-04 - Confidential Report
(To be distributed under separate cover)
7. ENGINEERING SERVICES DEPARTMENT
(a) EGD-09-04 - Monthly Report on Building Permit Activity for
February, 2004 701
(b) EGD-10-04 - Clarington Transit Quarterly Status Report for
Fourth Quarter 2003 706
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G.P. &A. Agenda - 3 - March 8, 2004
8. OPERATIONS DEPARTMENT
No Reports
"M 9. EMERGENCY SERVICES DEPARTMENT
No Reports
10. COMMUNITY SERVICES DEPARTMENT
•- (a) CSD-02-04 - 2004 Municipal Grants 1001
11. CLERK'S DEPARTMENT
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(a) CLD-07-04 - Animal Services Statistical Report- November and 1101
December, 2003
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12. CORPORATE SERVICES DEPARTMENT
(a) COD-010-04 - Public Sector Salary Disclosure Act 1201
(b) COD-011-04 - Tender CL2003-33, Sydney B. Rutherford Trail
" Entrance, Orono 1203
(c) COD-013-04 - Tender CL2003-36, Roenigk Drive and King Street
West Intersection Improvements 1210
NM
13. FINANCE DEPARTMENT
(a) FND-004-04 - List of Applications for Cancellation, Reduction,
w, Apportionments or Refund of Taxes 1301
(b) FND-005-04 - Cash Activity- Fourth Quarter 2003 1309
a.
14. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
.w (a) ADM-02-04 - Municipal/Community Information Forum 1401
(b) ADM-03-04 - Health and Safety Committee 1404
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15. UNFINISHED BUSINESS
-� 16. OTHER BUSINESS
17. ADJOURNMENT
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee February 23, 2004
Minutes of a meeting of the General Purpose
and Administration Committee held on
Monday, February 23, 2004 at 9:30 a.m., in the
Council Chambers.
ROLL CALL
Present Were Mayor J. Mutton
Councillor A. Foster
Councillor P. Pingle
Councillor G. Robinson
Councillor C. Trim
Absent: Councillor D. MacArthur (on vacation)
Councillor J. Schell (on vacation)
Also Present: Chief Administrative Officer, F. Wu
Manager of Transportation and Design, L. Benson
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Deputy Treasurer, L. Gordon
Senior Planner, R. Holy (attended until 10:25 a.m.)
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Municipal Clerk, P. Barrie
�., Clerk II, C. Verhoog
Mayor Mutton chaired this portion of the meeting.
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DISCLOSURES OF PECUNIARY INTEREST
.. There were no disclosures of pecuniary interest stated at this
meeting.
MINUTES
Resolution #GPA-083-04
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the minutes of a regular meeting of the General
Purpose and Administration Committee held on
February 9, 2004, be approved.
"CARRIED" 3 �
G.P. & A. Minutes - 2 - February 23, 2004
ANNOUNCEMENTS
Mayor Mutton presented Peter Windolf, Manager of Park
Development, Engineering Services Department, with a
certificate for Certified Arborist accreditation with the
International Society of Arboriculture (ISA).
DELEGATIONS
(a) Mr. Ron Hooper introduced Ms. Suzanne
McCrimmon, Clarington Board of Trade,
181 Liberty Street South, Box 434,
Bowmanville, L1C 3Z2 who gave a Power
Point presentation on the accomplishments of
2003, including creating an online business
directory, establishing working partnerships "i
and building professional alliances.
(b) Mr. Mike Strahl, Courtice Secondary
School, 1717 Nash Road, Courtice, LIE 211-8,
circulated a handout describing the details of a
trip planned to attend the 60th Anniversary of
D-Day. He introduced two students who each
gave a presentation of the events that are
planned for the tour of England and France.
Mr. Strahl requested Clarington souvenirs to be
handed out during the tour. A total of 152
students will be taking part in the tour,
including 43 parents, students and teachers
from Courtice Secondary School, Port Perry
High School and Anderson Collegiate. A time
capsule is being prepared with stories and
souvenirs of veterans of World Ward II, which
will be buried at Juno Beach on June 6th
(c) Mr. Allan Brock, 160 Church Street, Bowmanville,
L1 C 3K9, spoke regarding vehicles parking across
the end of the driveway to his business. He has been
expressing his concerns since the opening of the
library and the situation has still not improved.
(d) Mr. Terry Graham, Newcastle Lions Club, ..
20 King Street West, Newcastle, L1 B 1 H7, gave a
Power Point presentation and distributed a handout
on a proposed Memorial Forest and a fenced leash- ow
free dog park. The purpose of a Memorial Forest is to
allow people to commemorate the life of a loved one
by the planting of a tree and the placement of a
plaque. The fenced leash-free dog park would
provide an area for dog owners to allow their dogs to
G.P. & A. Minutes - 3 - February 23, 2004
DELEGATIONS CONT'D
run free in a safe area with separate areas for large
dogs and small dogs. The park would be paid for
through sponsors and membership fees.
(e) Mr. Rob Savage, 1385 Ovens Road, Newtonville,
LOA 1JO, spoke regarding the 7-foot by-law restriction
for fences in the agricultural area of Newtonville. Due
to the noise from Highway 401, he has constructed an
11 foot fence along his property adjacent to the
highway and requests that Council amend the fencing
by-law to allow this.
(f) Mr. Phil Diamond, Cardiac Care Community
Advisory Group, 3 Carroll Street, Whitby, L1 N 7Y7,
spoke on the group's efforts for increased cardiac
surgical services for east Scarborough and all of
Durham Region, in particular cardiac by-pass surgery.
The two eastern cardiac centres currently available to
Durham residents are in Kingston and Ottawa. The
group would like Council to pass a resolution
supporting their efforts and forward it to the Minister of
Health and Long-Term Care, Minister George
�. Smitherman and to John O'Toole, MPP.
PUBLIC MEETINGS
Pursuant to the Planning Act, the Council of the Municipality
of Clarington, through its General Purpose and
Administration Committee, is holding a Public Meeting for
the following applications:
(a) Zoning By-law Amendment Applications
Applicant: Gold Farm/Mutt Enterprises Limited
Richard Holy, Senior Planner, Planning Services
Department, provided a verbal background pertaining to
Report PSD-019-04.
(a) Report PSD-019-04 - Gold Farm/Mutt Enterprises Limited -
the purpose and effect of this application is to permit the
development of a convenience store in addition to other
permitted uses in the "Service Station Commercial (C7)
Zone".
No one spoke in opposition to or in support of this application.
G.P. & A. Minutes - 4 - February 23, 2004 so
PLANNING SERVICES DEPARTMENT
Rezoning Appl. Resolution #GPA-084-04
Appl.: Gold Farm/ "d
Mutt Enterprises Moved by Councillor Robinson, seconded by Councillor Pingle
Ltd.
THAT Report PSD-019-04 be received;
THAT the application submitted by Gold Farm/Mutt Enterprises
Limited be referred back to Staff for further processing and the
preparation of a further report following the receipt of all
outstanding agency comments; and
THAT all interested parties listed in Report PSD-019-04 and any
delegations be advised of Council's decision.
"CARRIED"
Report PSD-020-04 was withdrawn from the agenda.
Rezoning and Plan Resolution #GPA-085-04
of Subdivision
Appl.: Syvan Dev. Moved by Councillor Trim, seconded by Councillor Robinson
Ltd. (Foster
Heights) THAT Report PSD-021-04 be received;
THAT the application for proposed Draft Plan of Subdivision
S-C-2000-001 as amended and submitted by Syvan
Developments Limited (Foster Heights) be approved and
that the Director of Planning Services be authorized to issue
Draft Approval subject to the conditions of draft plan
approval contained in Attachment 3 to Report PSD-021-04;
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THAT the application to amend Zoning By-law 84-63, be
approved and that the amending by-law, as per
Attachment 4 to Report PSD-021-04 be forwarded to Council ..
for approval;
THAT the Mayor and Clerk be authorized, by by-law, to •+
execute a subdivision agreement between the Owner and
the Municipality of Clarington to the satisfaction of the
Director of Planning Services and the Director of �+
Engineering Services;
THAT a by-law to remove the "Holding (H)" symbol be
forwarded to Council at such time that the applicant has
entered into a subdivision agreement with the Municipality;
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G.P. & A. Minutes - 5 - February 23, 2004
am PLANNING SERVICES DEPARTMENT CONT'D
THAT a copy of Report PSD-021-04 and Council's decision
be forwarded to the Region of Durham Planning Department;
and
THAT all interested parties listed in Report PSD-021-04 and
any delegations be advised of Council's decision.
"CARRIED"
Brookhill Resolution #GPA-086-04
Neighbourhood
Design Plan Moved by Councillor Pingle, seconded by Councillor Trim
THAT Report PSD-022-04 be received;
THAT staff be authorized to prepare a Secondary Plan for
Brookhill Neighbourhood and request proposals from
consultants and report back to Council when considered
appropriate;
THAT a new urbanist approach be investigated for the
design of the Brookhill Neighbourhood;
THAT the Brookhill Neighbourhood Secondary Plan Study
Area incorporate all the lands identified on Attachment 1 to
.. Report PSD-022-04 including lands designated as Future
Urban Residential; and
THAT no additional Neighbourhood Design Planning Studies
commence in 2004.
"CARRIED"
South Courtice Resolution #GPA-087-04
Business Park
Study Moved by Councillor Trim, seconded by Councillor Foster
r. THAT Report PSD-023-04 be received;
THAT Council authorize Staff to undertake a study of land
�.. use policies and other issues identified in Section 2 of
Report PSD-023-04 for the South Courtice Business Park;
and
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G.P. & A. Minutes - 6 - February 23, 2004
PLANNING SERVICES DEPARTMENT CONT'D .r
THAT Staff be authorized to request proposals from
consultants and report back to Council when considered .r
appropriate.
"CARRIED"
ENGINEERING SERVICES DEPARTMENT
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Monthly Report on Resolution #GPA-088-04
Building Permit
Activity for Moved by Councillor Trim, seconded by Councillor Foster
January, 2004
THAT Report EGD-08-04 be received for information.
"CARRIED"
OPERATIONS DEPARTMENT
There were no items considered under this section of the
agenda.
Councillor Pingle chaired this portion of the meeting.
EMERGENCY SERVICES DEPARTMENT
Amendment to Resolution #GPA-089-04
By-law 96-32
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report ESD-004-04 be received;
THAT Schedule D to By-law 96-32 (Attachment 1 to Report
ESD-004-04) be amended to include the user fees charged
for response to motor vehicle accidents for non-residents
and false alarms; and
THAT the by-law attached to Report ESD-004-04 be
approved.
"CARRIED"
Monthly Response Resolution #GPA-090-04
Report — January,
2004 Moved by Councillor Foster, seconded by Councillor Robinson
THAT Report ESD-005-04 be received for information. 1W
"CARRIED" 3 rJ
G.P. & A. Minutes - 7 - February 23, 2004
fft COMMUNITY SERVICES DEPARTMENT
no
There were no items considered under this section of the
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agenda.
Councillor Foster chaired this portion of the meeting.
CLERK'S DEPARTMENT
Confidential Resolution #GPA-091-04
Report - Personnel
Matter Moved by Councillor Pingle, seconded by Councillor Robinson
THAT the recommendations contained in Confidential
Report CLD-006-04 be approved.
"CARRIED"
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
Oshawa/Clarington Resolution #GPA-092-04
Assoc. for
Community Living Moved by Councillor Trim, seconded by Councillor Pingle
& John Howard
Society Lease THAT Report COD-007-04 be received;
Agreements
THAT the Lease Agreement (Attachment 1 to
Report COD-007-04) with the Oshawa/Clarington
Association for Community Living in the amount of
$10,904.25 per annum for one (1) year be approved;
�. THAT the Lease Agreement (Attachment 2 to
Report COD-007-04) with the John Howard Society in the
amount of$10,904.25 per annum for one (1) year term be
.. approved; and
THAT the by-laws attached to Report COD-007-04 marked
•• Attachment 3 and Attachment 4 be approved authorizing the
Mayor and the Clerk to execute the necessary agreements.
"CARRIED"
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G.P. & A. Minutes - 8 - February 23, 2004
CORPORATE SERVICES DEPARTMENT CONT'D
Backyard Festival Resolution #GPA-093-04
Moved by Councillor Pingle, seconded by Councillor Robinson
THAT Report COD-009-04 be received;
THAT, due to significant financial constraints, the Backyard
Festival be cancelled for future years;
THAT the decision regarding increasing participation in the
Orono Fair be deferred; and
THAT the Backyard Festival Planning Committee be advised
of Council's decision, FORTHWITH.
"MOTION LOST"
Resolution #GPA-094-04
Moved by Councillor Trim, seconded by Councillor Foster
THAT the issue of the Backyard Festival be tabled for one
week for staff to provide a report to Council on alternatives.
"CARRIED"
FINANCE DEPARTMENT
2002 Audit Resolution #GPA-095-04
Management
Recommen- Moved by Councillor Pingle, seconded by Councillor Trim
dation Letter
THAT Report FND-003-04 be received; and
THAT the recommendations and actions identified in the
body of Report FND-003-04 be endorsed.
Ud
"CARRIED"
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT •+
There were no items considered under this section of the
agenda. +
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G.P. & A. Minutes - 9 - February 23, 2004
UNFINISHED BUSINESS
Resolution #GPA-096-04
Moved by Councillor Trim, seconded by Councillor Foster
THAT Ron Hooper and Suzanne McCrimmon be thanked for
their presentation.
"CARRIED"
Resolution #GPA-097-04
Moved by Councillor Trim, seconded by Councillor Pingle
THAT Mike Strahl and the students be thanked for their
" presentation and their request for souvenirs be referred to
the Mayor's Office.
"CARRIED"
Resolution #GPA-098-04
Moved by Councillor Pingle, seconded by Councillor Foster
THAT the delegation of Allan Brock be received and referred
to staff.
"CARRIED"
Resolution #GPA-099-04
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the delegation of Terry Graham, Newcastle Lions
Club, regarding the Memorial Forest and Leash-Free Park
�.. be received; and
THAT the project be approved in principle and referred to
•• staff.
"CARRIED"
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G.P. & A. Minutes _ 10 - February 23, 2004
UNFINISHED BUSINESS CONT'D
Resolution #GPA-100-04
Moved by Councillor Trim, seconded by Councillor Robinson
THAT the delegation of Rob Savage be received and
referred to the Municipal Clerk's Department.
"CARRIED"
Resolution #GPA-101-04
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Moved by Councillor Pingle, seconded by Councillor Foster
a
THAT the delegation of Phil Diamond be received;
THAT the request to have the Rouge Valley Health
designated as an advanced cardiac centre be endorsed by
the Council of the Municipality of Clarington; and
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THAT the Minister of Health and Long-Term Care,
George Smitherman, and John O'Toole, MPP, be advised of
Council's support.
"CARRIED"
OTHER BUSINESS
Engineering Services was requested to review the issue of a
reduced speed limit zone adjacent to the Parkview Seniors
Complex.
Councillor Trim informed Committee that there is a Port Granby
Project Information Center open each Friday afternoon at the
Newcastle Community Hall. •+
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G.P. & A. Minutes - 11 - February 23, 2004
ADJOURNMENT
Resolution #GPA-102-04
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT the meeting adjourn at 11:10 a.m.
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"CARRIED"
MAYOR
MUNICIPAL CLERK
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PUBLIC MEETING
CORPORATION OF THE REPORT # PSD-027-04
MUNICIPALITY OF CLARINGTON RAITLIN GROUP
leading the Way NOTICE OF PUBLIC MEETING
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ZONING BY-LAW AMENDMENT
In consideration of the findings of the King Street East Corridor Study and concerns raised at the public meeting
"" in October with respect to an application by the Kaitlin Group, Council has directed staff to hold a public meeting
to consider a proposed Zoning By-law Amendment dealing with provisions for drive-through facilities for the
lands identified on reverse. The revised application by the Kaitlin Group no longer proposes a drive-
,. through facility.
The proposed zoning by-law amendment would introduce zone requirements for drive-through facilities,
including; a definition of drive-through facility, the required minimum lot size, the minimum length of a stacking
lane,and a 12 m minimum required separation distance from residential uses. The effect of the zoning
regulations is to restrict the location of any potential drive-through on Site A and preclude the development of a
drive-through facility on site B as shown on reverse.
The lands subject to the proposed Zoning By-law Amendment are municipally known as number 1 and number 2
Hartwell Avenue as shown on the reverse.
r. Planning File Nos.: ZBA 2004-004
PUBLIC MEETING
The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make
�. comments, identify issues and provide additional information relative to the proposed development. The public
meeting will be held on:
DATE: Monday, March 8, 2004
+� TIME: 9:30 a.m.
PLACE: Council Chambers,2nd Floor, Municipal Administrative Centre,
40 Temperance St., Bowmanville, Ontario
ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in
opposition to the proposal. The start time listed above reflects the time at which the General Purpose and
Administration Committee Meeting commences.
If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting
on Monday March 22, 2004, commencing at 7:00 p.m. Should you wish to appear before Council, you must
register with the Clerks Department by the Wednesday noon, March 17, 2004 to have your name appear in the
Agenda.
COMMENTS OR QUESTIONS?
If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the
proposed Zoning By-law Amendment, you must submit a written request to the Clerk's Department, 2"d Floor, 40
Temperance Street, Bowmanville, Ontario L1C 3A6.
Additional information relating to the proposal is available for inspection between 8:00 a.m. and 5:00 p.m. at the
Planning Services Department, 3`d Floor, 40 Temperance Street, Bowmanville, Ontario L1C 3A6, or by calling
Richard Holy at(905)623-3379 extension 332 or by e-mail at rholyC oDmunicipality.clarington.on.ca
APPEAL
If a person or public body that files a notice of appeal of a decision for the proposed Zoning By-law Amendment to the
Ontario Municipal Board does not make oral submissions at a public meeting or does not make written submissions
before the proposed Zoning By-law Amendment is approved, the Ontario Municipal Board may dismiss all or part of
the appeal.
Da t the it y f Clarington this 17th day of February 2004.
4: C.
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,,. irector"b Planning Services Bowmanville,Ontario r�
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Leading the Way REPORT
PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, March 8, 2004
Report#: PSD-020-04 File#: PLN 33.4.6 By-law#:
Subject: PORT GRANBY PROJECT COMMUNITY ADVISORY COMMITTEE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Admiristration Committee recommend to
Council the following:
1. THAT Report PSD-020-04 be received;
.. 2. THAT Council adopt one of the following resolutions:
a) THAT the Port Granby Project Community Advisory Committee not be re-established,
and the Low Level Radioactive Waste Management Office be requested to consult with
the broader Clarington community and the South East Clarington Ratepayers
Association;
- OR—
b) THAT staff be directed to report back to Council regarding an alternative approach to the
�- selection of members for the Port Granby Project Community Advisory Committee and
any required revisions to the Terms of Reference for the Committee; and
�. 3. THAT a copy of this Report and Council's resolution be forwarded to the Low-Level Radioactive
Waste Management Office, Natural Resources Canada, and the members of the former Port
Granby Project Community Advisory Committee.
Submitted by: Reviewed by:
D d J. rome, .C.I.P., R.P.P. Franklin Wu,
�- Director of Planning Services Chief Administrative Officer
JAS*FL*DJC*df
•• 25 February 2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
r• 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623-3379 F (905) 623-0830
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REPORT NO.: PSD-020-04 PAGE 2
1.0 BACKGROUND
1.1 Mr. Andrew McCreath, the Chair of the Port Granby Project Community Advisory
Committee, presented the CAC's 2003 Annual Report at the January 12, 2004 meeting
of the General Purpose and Administration Committee. Mr. McCreath noted that the
CAC can play a vital role to the success of the Project, but that changes are required to
make the CAC more effective. These changes included drawing CAC membership from
the broader community, a revised committee mandate, and providing the CAC with its
own budget to enable it do independent research on issues related to the clean-up.
1.2 On October 20, 2003, Council received correspondence from Mr. John Stephenson
announcing the formation of the South East Clarington Ratepayer's Association
(SECRA). The letter also advised Council that SECRA had approved a motion
indicating that the proposal to relocate the Port Granby wastes to an engineered mound
on the north side of Lakeshore Road was totally unacceptable to SECRA, and urging
the Municipality to pursue an in-situ management option for the wastes. The
correspondence was referred to the Director of Planning Services.
1.3 On February 2, 2004, Council considered correspondence from Mr. Sarwan Sahota,
President of SECRA. He urged Council to re-appoint the Port Granby CAC and to
provide the CAC with sufficient funds in order to receive specialized technical and
scientific and scientific services. He suggested, if the engineered mound concept is
selected for the management of the waste, that Council direct the CAC to undertake a
study of all methods currently being used in the Americas and Europe for long term
storage of radioactive waste in order to recommend to Council the most suitable method
available for storing the waste. Council referred the correspondence to the Director of
Planning Services.
1.4 At the February 9, 2004 meeting of the General Purpose and Administration Committee,
Mr. Glenn Case, Director of the Port Hope Area Initiative, presented the results of the
Alternative Means evaluation conducted for the Port Granby Project. Three concepts
for the long term management of the Port Granby wastes were evaluated by the Low low
Level Radioactive Waste Management Office (LLRWMO). The management concept
recommended to the Municipality by the LLRWMO involves the relocation of the Port
Granby wastes to a new engineered storage mound facility on lands north of Lakeshore no
Road further away from Lake Ontario. Under this concept, the existing Port Granby
Waste Management Facility would be rehabilitated.
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1.5 Given the presentation of Mr. McCreath, the correspondence from Mr. Sahota, the
creation of SECRA, and the announcement by the LLRWMO of a recommended
management concept for the Port Granby wastes, this is an appropriate time to review
the need for and structure of the Port Granby Project Community Advisory Committee.
2.0 PORT GRANBY PROJECT COMMUNITY ADVISORY COMMITTEE
2.1 The legal agreement between Clarington, Port Hope and the federal government
regarding the Port Hope Area Initiative allows the municipalities to establish Community
6,--)4
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REPORT NO.: PSD-020-04 PAGE 3
�.. Advisory Committees to provide public input on the Project. The mandate and
organization of the CAC would be determined by Council, and the federal government
would reimburse the Municipality for administrative and consulting costs related to the
... work of the CAC. The Municipality of Port Hope have not appointed a CAC.
2.2 On October 21, 2002, Council approved the Terms of Reference for a CAC for the Port
Granby Project (see Attachment No. 1). This document stated the committee's
mandate was to assist the Proponent in communicating with the public about the Port
Granby Project and to provide advice to Council that reflects the comments and
concerns of Clarington residents. It was further noted that, in performing this function,
the CAC will be expected to represent the views of both present and future residents of
the Municipality and to work cooperatively and in partnership with the Municipality and
the federal government to achieve the purpose and objectives of the Project.
2.3 The Terms of Reference stated that the CAC members were intended to represent a
variety of interests, including agriculture, area residents, education, environment, and
local business. Applications for the seven citizen members were invited through
` newspaper advertisements in accordance with Municipal procedure. However, only
eight applications were received, with the result that the CAC was dominated by area
residents who have been involved with previous initiatives related to the Port Granby
waste site.
2.4 The CAC met generally on a monthly basis beginning in January 2003 until its
dissolution in November 2003. Their work included a detailed review of the methodology
for identifying and evaluating alternative means and the four technical studies requested
by Council related to the management concept endorsed by Council in 1999. The
members of the former CAC are to be commended for their faithful attendance at
meetings and their diligence in reviewing the technical materials presented to them. ,
2.5 The CAC has consistently indicated its opposition to the consideration of any
management option for the Port Granby wastes that would involve the excavation of the
waste. In their 2003 Annual Report, the CAC recommended that only in-situ
management options be considered through the Environmental Assessment process.
It should also be noted that five of the seven citizen members of the former CAC are
also members of SECRA.
3.0 COMMENTS
3.1 In considering whether to re-appoint the Port Granby Project Community Advisory
Committee Council should review the intended mandate and structure of the committee
in the context of the legal agreement with the federal government and the Terms of
•. Reference for the CAC as originally approved by Council. The benefits and
disadvantages for the Municipality of continuing with the CAC as a forum for public
participation in the Port Granby Project should also be considered.
6 3
REPORT NO.: PSD-020-04 PAGE 4
3.2 The legal agreement requires the LLRWMO to establish a comprehensive
communications program in order to provide information to the public and to receive
public input on the Port Granby Project, and provides for the Municipality to establish a
CAC as part of this communications program. The mandate of the CAC, as defined in
the Terms of Reference, is to function in a communications and advisory role. In this ..
regard, the CAC is not intended to replace the role of Council and operate as an
oversight committee for the Project. Any budget provided to the CAC by the LLRWMO
is intended to facilitate their communications and advisory activities and not to
undertake independent research as suggested by Mr. McCreath and Mr. Sahota.
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3.3 As noted earlier, the Terms of Reference intend the CAC structure to be broad-based
and represent a variety of community interests. However, it would appear that the
normal municipal practice of advertising for CAC members may not be the most suitable Wd
mechanism for reaching a broader group of community interests. It may be more
appropriate to approach specific groups or organizations to ensure that the targeted
interest groups are represented on the CAC. These groups could include the Clarington r+
Board of Trade, the Durham Nuclear Health Committee, the Ontario Federation of
Agriculture, and the University of Ontario Institute of Technology. SECRA would also
be requested to provide representation on the CAC. This approach could require minor �+
revisions to the Terms of Reference to reflect the change in the membership and
structure of the CAC.
3.4 It should also be noted that the LLRWMO has established a comprehensive
communications program for the Port Granby project, and therefore the CAC is not the so
only forum for the public to provide its input . Should Council choose not to re-appoint
the CAC, Staff will work with the LLRWMO to ensure that their communication program
effectively engages both local residents, including SECRA, and the broader Clarington Nei
community. A decision not to re-appoint the CAC will also permit staff and peer review
consultants to focus on the review of technical documents and other matters related to
the on-going Environmental Assessment process. The LLRWMO is responsible to -+
ensure that full and adequate public consultation is undertaken through the EA.
Wo
4.0 CONCLUSIONS
4.1 The Community Advisory Committee was appointed by Council as part of an overall
communications strategy related to the Port Granby Project. Given recent
developments, Staff is seeking Council's direction with respect to the need for and
structure of the Committee.
Attachments:
aw
Attachment 1 - Terms of Reference - Port Granby Project Community Advisory Committee
6 J %
REPORT NO.: PSD-020-04
PAGE 5
List of interested parties to be advised of Council's decision:
Ms. Sharon Baillie-Mato
Uranium and Radioactive Waste Division
Natural Resources Canada
580 Booth Street
Ottawa, ON K1A 7K8
Mr. Glenn Case, Director
Port Hope Area Initiative
Low Level Waste Management Office
5 Mill Street South
..r Port Hope, ON L1A 2S6
Mr. Andrew McCreath
18 Wolseley Street
Toronto, ON M5T 1A2
•• Mr. Rupert McNeill
4679 Lakeshore Road
R.R. # 8
•• Newcastle, ON L1 B 1 L9
Mrs. Jean Payne
•- 4612 Highway# 2
R.R. # 1
Newtonville, ON LOA 1 JO
Mr. Sarwan Sahota
4665 Lakeshore Road
r- R.R. # 8
Newcastle, ON 1-113 11-9
Mr. Ken Shrives
44 Carveth Crescent
Newcastle, ON L1 B 1 N4
Ms. Barb Spencer
4563 Lakeshore Road
R.R. # 8
Newcastle, ON L1 B 1 L9
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ATTACHMENT 1
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TERMS OF REFERENCE
PORT GRANBY PROJECT COMMUNITY
ADVISORY COMMITTEE
Background
The Government of Canada and the Municipality of Clarington have entered into a legal
agreement committing both parties to work towards developing a local solution for the secure -�
long term storage and management of the low level radioactive waste currently stored at and
associated with the Port Granby Waste Management Facility. This process to establish a new
waste management facility is known as the Port Granby Project (the Project). The Low Level
Radioactive Waste Management Office is the Project Proponent (the Proponent).
The purpose of the Project is to clean up and provide appropriate local, long term management
of low level radioactive wastes and marginally contaminated soils currently located in
Clarington that are associated with the existing Port Granby Waste Management Facility. The
principal objective of the Project is to manage the wastes in a suitably constructed,
environmentally safe, socially acceptable and appropriately controlled facility for at least 500
years.
Under the Agreement, the Municipality and the federal government have agreed to work
together and to develop and maintain excellent communications and professional working
relationships throughout the life of the Port Granby Project in order to attain the highest level of
success in the completion of the Project. Both parties also believe that meaningful involvement
by residents, businesses and community leaders in the Port Granby Project is important. In
order to facilitate effective communications with the public, the Proponent has established a
comprehensive communications program and Council is establishing a Community Advisory
Committee (CAC), as provided for by the Agreement.
Old,
Committee Mandate
The Community Advisory Committee shall assist the Proponent in communicating with the
public about the Port Granby Project, and provide advice to Council on the Project that reflects aw
the comments and concerns of Clarington residents. In performing this function, the CAC will
be expected to represent the views of both present and future residents of the Municipality. am
The members of the Committee shall work cooperatively and in partnership with the
Municipality and the Federal Government to achieve the purpose and objectives of the Project.
at
Scope of Activities
The Community Advisory Committee, in fulfilling its mandate, shall review matters related to No
the Port Granby Project referred to the Committee by Council or the Government of Canada,
including the Proponent: The Committee may be requested to:
6
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a) Assist the Proponent in communicating with the general public on the
�.. Project;
b) Receive and review studies and reports regarding the Project.
The Committee shall report regularly to Council with advice and recommendations on matters
r- being considered by the Committee.
Membership and Structure
•• The Community Advisory Committee is a volunteer committee. It shall consist of 7 citizen
members representing a variety of interests drawn from across the Municipality in order to
provide a range of perspectives on the Port Granby Project. Council shall generally seek to
appoint members from each of the following groups:
• agricultural community (1 member)
- . area residents (3 members)
education (1 member)
environment (1 member)
industry and local business (1 member).
One member of Council and the Durham Region Medical Officer of Health or his designate shall
also be appointed to sit on the Committee. One member of Clarington staff shall sit on the
Committee as a non-voting member.
Wo Given the projected life span of the Port Granby Project and the complex and potentially
controversial nature of the issues to be addressed by the Committee, members must be willing to
commit the time required to understand and evaluate the information provided, as well as be
open-minded about listening to various opinions and perspectives on the Project.
Openings for membership shall be publicly advertised and all residents of the Municipality are
eligible to apply. Applicants will submit applications to the Municipality of Clarington Clerk's
Department. Members will be formally appointed by Council.
The Staff representative on the Committee shall sit as the interim chair. Once the Committee is
operating in an acceptable manner, the Committee will select a Chair and Vice-Chair from among
its membership. The Chair shall provide leadership to the Committee, ensure that the Committee
carries out its mandate, and act as the primary liaison between the Committee and Staff, Council
and the federal government .
Citizen members cannot send delegates or alternates to meetings. The Chair shall advise the
Clerk of any member who is absent for three consecutive meetings without reason being given at
least 24 hours prior to the meeting, and may request that the member be removed from the
Committee. The Chair shall also advise the Clerk of the resignation of any member. Council
shall appoint new members to the Committee to fill any vacancies as required.
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Technical Support
Municipal Staff will provide clerical, administrative and technical assistance to the Committee, as
well as act as liaison between the Committee and the municipal administration. A facilitator will
assist the Chair in ensuring that the Committee is successful in achieving its mandate. The
Municipality's consultants will be available to the Committee to assist the members in
understanding the various technical issues related to the Project.
Term of the Committee
The terms of the Committee shall coincide with the term of Council. At the end of the first phase
of the Project (environmental assessment and licensing), Council may review the need for and
the mandate of the Committee.
Meetings
Committee meetings shall be held in the Municipal Administrative Centre. The Committee shall
generally meet a minimum of once per month; however, the Chair may schedule additional
meetings or cancel meetings after consulting with the other members,of the Committee. The
Chair shall set the agenda for each meeting in consultation with Staff of the Municipality and the
Proponent.
A majority of the Committee membership (5) shall constitute a quorum. Decisions will be carried
by a majority of the members present.
No
At the first meeting of a calendar year, the Committee shall meet with Staff and representatives
from the Government of Canada to discuss and plan the Committee's liaison work for the year.
am
Reporting to Council
The Committee shall report to Council as follows:
• The recording secretary shall submit the minutes of all Committee meetings to the
Municipal Clerk for inclusion in the Council agenda for information;
• The Committee shall submit reports or make presentations to Council a minimum of
twice per calendar year to provide Council with an update on the Committee's activities
and to provide advice and recommendations on various matters related to the Project;
All recommendations from the Committee shall be submitted to the Clerk for inclusion in
Council agenda for direction.
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Le�ing�he Way REPORT
PLANNING SERVICES
PUBLIC MEETING
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, March 8, 2004
Report#: PSD-027-04 File #: ZBA 2004-004 By-law#:
Subject: REZONING APPLICATION TO IMPLEMENT DRIVE-THROUGH
law REGULATIONS FOR ASPEN SPRINGS PLAZA
PROPONENT: MUNICIPALITY OF CLARINGTON
Hartwell Avenue and Regional Road 57, Bowmanville
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-027-04 be received;
r• 2. THAT the application initiated by Municipality of Clarington be referred back to
Staff for further processing and the preparation of a further report following the
receipt of all outstanding agency comments; and,
3. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by: Reviewed by:
D vi . Crome, M.C.I.P.,R.P.P. Franklin Wu
irec r, Planning Services Chief Administrative Officer
•• RH*CP*DC*df
1 March 2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F (905)623-0830
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REPORT NO.: PSD-027-04 PAGE 2
1.0 APPLICATION DETAILS
1.1 Applicant: Municipality of Clarington
1.2 Owner: Martin Road Holdings Limited
1.3 Rezoning: To rezone the subject lands from "Holding - General Commercial
((H)C1) Zone" and "Holding - Neighbourhood Commercial ((H)C2)
Zone" to introduce new zoning regulations on the subject lands sit
implementing the drive-through standards developed through the
Bowmanville King Street East Corridor Study. This would include a
definition of a drive-through facility, a minimum lot size, a minimum
of a stacking lane length and setback from a public road, and a 12
metre minimum required setback from residential uses.
1.4 Location: Part Lot 15, Concession 1, former Township of Darlington,
northwest and southwest corners of Regional Road 57 and Hartwell
Avenue, Bowmanville.
2.0 LOCATION
2.1 The subject lands are located in Bowmanville at the northwest and southwest
corners of Regional Road 57 and Hartwell Avenue (See Attachment 1). Site A, 2
Hartwell Avenue totals 0.90 hectares (2.22 acres) while Site B, 1 Hartwell
Avenue totals 0.32 hectares (0.78 acres). The properties are located within Part
Lot 15, Concession 1, in the former Township of Darlington.
3.0 BACKGROUND
3.1 On October 20, 2003, Council passed the following resolution:
"THAT Staff be directed to initiate an amendment to Zoning By-law 84-63 to .
introduce similar standards for drive-through restaurants as contained in the
zoning amendment for the Bowmanville King Street East Corridor for the lands
zoned C-1 at the north-west and south-west corner of Martin Road (Regional •t
Road 57) and Hartwell Avenue."
3.2 On August 7, 2003, Martin Road Holdings Limited submitted a rezoning -r
application (ZBA 2003-038) to permit a convenience store within a proposed
1,892 m2 (20,366 ft2) retail plaza at the northwest corner of Regional Road 57
and Hartwell Avenue. The plaza was proposed to be anchored by a convenience
store and a drive-through restaurant. A statutory Public Meeting was held for the
application on October 6, 2003. Although a few residents were concerned about
the convenience store, residents adjacent to the proposed location of the
restaurant objected to its drive-through component. Objections were based on
noise and pollution from idling cars, loss of privacy and enjoyment of property,
err
6
REPORT NO.: PSD-027-04 PAGE 3
so and proximity of the drive-through to the residential area. Council directed Staff
•- to initiate this application to implement similar standards to those introduced in
the Bowmanville King Street East Corridor area.
Aw
4.0 SITE CHARACTERISTICS AND SURROUNDING USES
�- 4.1 Site A is generally flat with some sloping towards the existing residential
development to the west. Site B is also generally flat with some sloping towards
the existing residential development to the south and west.
4.2 Surrounding Uses:
'• East: Urban residential
North: Urban residential
West: Urban residential
South: Urban residential
5.0 OFFICIAL PLAN POLICIES
5.1 The Clarington Official Plan designates the subject lands "Local Central Area".
These areas are intended to serve as focal points of activity for residential
communities serving the daily needs of the surrounding residential
neighbourhoods. Permitted uses include commercial, residential, community,
cultural, and institutional uses. The proposed use conforms to the Official Plan
policies.
6.0 ZONING BY-LAW CONFORMITY
6.1 Site A is zoned "Holding - General Commercial ((H)C1) Zone", which permits a
restaurant with a drive-through facility. Site B is zoned "Holding - Neighbourhood
Commercial ((H)C2) Zone", which also permits a take-out restaurant. This would
also include a drive-through facility.
7.0 PUBLIC NOTICE AND SUBMISSION
7.1 Public notice was given by mail to each landowner within 120 metres of the
subject site and two public meeting notice signs were installed on the property.
7.2 As of the writing of this report, only one general inquiry has been received from
an area resident.
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REPORT NO.: PSD-027-04 PAGE 4
8.0 AGENCY COMMENTS
8.1 The application was circulated to Durham Region Planning Department, Durham
Region Public Works Department, Clarington Engineering Services Department
and Central Lake Ontario Conservation primarily for information purposes. Since
the application was only recently circulated, no comments have been received to lot
date.
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9.0 COMMENTS
9.1 The Bowmanville King Street East Corridor Study was prepared for the so
Municipality by Urban Strategies Inc. and Totten Sims Hubicki.
Recommendations from the study were approved by Council in October 2003.
The study recommended the following general regulations for drive-through uses no
in the area.
1. A minimum lot area of 3,000 m2 (0.74 acres) is required.
2. A minimum 12 vehicle stacking lane, with each vehicle space is equal to 6
m in length, is necessary for drive-through restaurants, with stacking lanes
for financial establishments being only 4 vehicle queuing spaces in length.
3. Stacking lanes are not to interfere or block access to required parking
spaces.
4. Stacking lanes must be demarcated by concrete curbs or landscaping.
5. Parking should be provided at a rate of 12 cars per 100 m2 of gross floor
area for a drive-through restaurant. This standard may be varied on a site
specific .basis if the applicant can provide an acceptable study justifying a
reduced parking standard.
6. The entrance to a stacking lane may not be located within 18 metres of a
public road.
7. The primary street frontage must have a direct, fully accessible path for
pedestrians to reach the entrance.
8. All aspects of a drive-through facility, including the stacking lane, order
board, pick-up window, or banking machine, must be set back at least 12
metres from a residential zone.
9. Where drive-through facilities are located next to a residential zone, a 1.8
metre high noise fence shall be provided, the speakers and order boards
shall be oriented away from the residential uses, and light spill over onto
residential properties should be avoided.
10. Definitions for "drive-through facility" and "stacking lane" were included.
9.2 These recommendations are designed to mitigate the negative impacts of drive-
through facilities on adjacent roadways and residential areas. This is done by
ensuring sites are sufficiently sized to accommodate these uses, limiting the
likelihood of vehicles stacking up into the site's aisles or onto adjacent roadway,
buffering adjacent residential properties from operating noise from order boards
61
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REPORT NO.: PSD-027-04 PAGE 5
or pick-up windows, noise and air pollution from idling vehicles; and employing
urban design techniques to soften the visual impact of the drive-through facility.
The purpose of this application is to amend the existing zoning on both properties
•- to implement zoning regulations in a similar manner as was done in the
Bowmanville King Street East Corridor Study Area. Although not all
recommendations discussed in Section 9.1 lend themselves to being
implemented in a regulatory manner, they can be implemented through
guidelines and site plan approval.
9.3 The Kaitlin Group have resubmitted preliminary plans for Site A. The drive-
through facility has been voluntarily deleted. Although Staff discussed the
possible relocation of the drive-through facility so that it would comply with these
guidelines, Kaitlin Group chose to delete the facility from the site plan.
10.0 CONCLUSIONS
10.1 Due to the imminent development of these lands, the introduction of the new
dw zoning standard on this site will provide regulations that minimize the potential
adverse impacts of any drive-through facility on the surrounding residential area.
°` 10.2 As the purpose of this report is to satisfy the requirements of the Public Meeting
under the Planning Act, and taking into consideration all of the comments
received, it is respectfully recommended that this report be referred back to Staff
"" for further processing and the preparation of a subsequent report.
ME Attachments:
Attachment 1 - Key Map
Am
Interested parties to be notified of Council's decision:
Kelvin Whalen
Martin Road Holdings Limited
1029 McNicoll Avenue
Scarborough, ON M1W 3W6
ATTACHMENT 1
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Bowmanville Key Map
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Z FRINGE WILLIAM BLVD. STR AVE. Zoning By-law Amendment
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CRES. m 3 �C) Applicant: Municipality of Clarington
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Leading the Way REPORT
NOW
PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
.. Date: Monday, March 8, 2004
Report#: PSD-028-004 File #: A2003/021, A2004/001 By-law#:
n,. to A2004/006 inclusive
.. Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF FEBRUARY 19, 2004
am
RECOMMENDATIONS:
"o It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
"" 1. THAT Report PSD-028-004 be received; and
2. THAT Council concurs with decisions of the Committee of Adjustment made on
February 19, 2004 for applications A2003/021 and A2004/001 to A2004/006 inclusive
and that Staff be authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
Submitted by: Reviewed by: A4_ L �
_b_a_%WJ. Crome, MCIP, R.P.P. Franklin Wu,
Director of Planning Services Chief Administrative Officer
SA/LT/DJC/Id
February 24, 2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623-3379 F (905)623-0830
6
Grp
REPORT NO.: PSD-028-04 PAGE 2
1. All applications received by the Municipality for minor variance are scheduled for a
hearing within 30 days of being received by the Secretary-Treasurer. The purpose of dig
the minor variance applications and the Committee's decisions are detailed in
Attachment No. 1. The decisions of the Committee are detailed below.
DECISIONS OF COMMITTEE OF ADJUSTMENT FOR
February 19, 2004
Application Number Staff Recommendation Decision of Committee
A2003/021 Table for up to 1 year Tabled for up to 1 year
A2004/001 Approve Approved
A2004/002 Approve Approved
A2004/003 Approve Approved
A2004/004 Approve Approved
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A2004/005 Approve Approved
A2004/006 Approve Approved
2. Application A2003/021 was to permit commercial uses on Spicer Court in Bowmanville
(auto mall property) with front yard setbacks of 5 metres, a building height of 12.2
metres instead of 10 metres and a reduction of 15 metres in distance between street
intersections and site entrances. The application had been previously tabled from a
Committee of Adjustment meeting July 3, 2003 for up to six months. Although progress
has been made, site plans have not yet been filed on the properties applied for, so
Committee felt it was premature at this time to approve the minor variances applied for.
The application has been tabled for up to one year.
3. Application A2004/001 was for a reduction in rear yard setback to 0.28 metres and
interior side yard setback to 0.38 metres for an existing shed. The application was
approved at a slightly greater reduction in rear yard setback than applied for (an
additional 0.1 metres) to leave room for eavestroughing along the rear wall of the shed.
As a condition of approval the applicant is to install eavestroughing along the rear wall woo
of the shed as soon as is possible.
4. Application A2004/006 was for an increase in lot coverage by a greenhouse operation
(Links Greenhouses) from 44.5% to 50% and to recognize a deficient side yard setback
of 11 metres instead of the required 15 metres. Committee approved the application as
per Staff's recommendation for lot coverage of 46.25%, which would permit the "
applicant to replace an existing temporary greenhouse with a permanent structure in
keeping with the rest of his greenhouses, and approved the reduced southerly side yard
setback as applied for.
6 1)
REPORT NO.: PSD-028-04 PAGE.3
5. Staff has reviewed the Committee's decisions and is satisfied that the applications that
received approval are in conformity with the Official Plan policies, consistent with the
intent of the Zoning By-law and are minor in nature and desirable. Council's
concurrence with the Committee of Adjustment decisions is required in order to afford
Staffs official status before the Ontario Municipal Board in the event of an appeal of any
decision of the Committee of Adjustment.
r.
Attachment:
Attachment 1 - Periodic Report for the Committee of Adjustment
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ATTACHMENT 1
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Leading the Way
PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
APPLICANT: D.G. BIDDLE & ASSOCIATES LTD. •••
OWNER: WAVERLY ROAD PROPERTIES INC.
PROPERTY LOCATION: 395 BASELINE RD.W., , BOWMANVILLE
PART LOT 14, CONCESSION BF
FORMER TOWN(SHIP) OF BOWMANVILLE
FILE NO.: A2003/021 ..
PURPOSE:
TO PERMIT COMMERCIAL USE WITH FRONT YARD SETBACK OF 5 M INSTEAD OF 15"
M; EXTERIOR SIDE YARD SETBACK OF 5 M INSTEAD OF 10; BUILDING HEIGHT OF
12.2 M INSTEAD OF 10 M; & DISTANCE OF 35 M BETWEEN INTERSECTION OF
STREETS & SITE ENTRANCE INSTEAD OF 50 M.
,.
DECISION OF COMMITTEE: no
THAT THE APPLICATION BE TABLED FOR A PERIOD OF UP TO ONE YEAR TO
ALLOW THE APPLICANT FURTHER TIME FOR SITE PLAN DEVELOPMENT.
no
DATE OF DECISION: February 19, 2004
LAST DAY OF APPEAL: March 10, 2004
qw Leading the Way
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.. PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
,,. APPLICANT: PETERSEN, SCOTT
OWNER: ROBERTSON, REGAN
PROPERTY LOCATION: 23 FENWICK AV., , BOWMANVILLE
r. PART LOT 10, CONCESSION 2
FORMER TOWN(SHIP) OF BOWMANVILLE
FILE NO.: A2004/001
PURPOSE:
— TO REDUCE THE REQUIRED REAR YARD SETBACK FOR AN EXISTING SHED FROM
MINIMUM OF 1.2 METRES TO 0.28 METRES AND TO REDUCE THE INTERIOR SIDE
YARD SETBACK FROM THE MINIMUM OF 1.2 METRES TO 0.38 METRES.
ow
sm
imp DECISION OF COMMITTEE:
THAT THE APPLICATION BE APPROVED WITH A REAR YARD SETBACK OF 0.18
METRES TO ACCOMMODATE EAVESTROUGH & AN INTERIOR SIDE YARD SETBACK
"' OF 0.38 METRES AS IT IS IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING
BY-LAW AND IS DEEMED TO BE MINOR & DESIRABLE.
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DATE OF DECISION: February 19, 2004
LAST DAY OF APPEAL: March 10, 2004
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Leading the Way
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PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
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APPLICANT: TOTH, CHRISTOPHER
OWNER: TOTH, CHRISTOPHER
PROPERTY LOCATION: 2803 PROVIDENCE RD., , DARLINGTON
PART LOT 4, CONCESSION 2
FORMER TOWN(SHIP) OF DARLINGTON
FILE NO.: A2004/002
PURPOSE:
TO PERMIT THE KEEPING OF LIVESTOCK (CHICKENS) ON AN EXISTING LOT BY
REDUCING THE MIN. LOT AREA REQUIREMENT FOR AGRICULTURAL USES FROM
2 HA TO 0.96 HA, REDUCING REAR YARD SETBACK FOR AN AGRICULTURAL
BUILDING FROM MIN. REQUIRED 15 M TO 4.6 M, REDUCING MINIMUM
SEPARATION DISTANCE BETWEEN AN AGRICULTURAL BUILDING HOUSING
LIVESTOCK AND A RESIDENCE ON NEIGHBOURING PROPERTY FROM 300 M TO
100 M AND TO PERMIT LOT COVERAGE BY ACCESSORY BUILDING TO INCREASE
FROM 92.9 M2 PERMITTED BY THE ONTARIO MUNICIPAL BOARD TO 101.1 M2.
No
DECISION OF COMMITTEE:
THAT THE APPLICATION BE APPROVED AS APPLIED FOR AS IT IS IN
CONFORMITY WITH THE OFFICIAL PLAN AND THE ZONING BY-LAW AND IS
DEEMED MINOR AND DESIRABLE.
we
DATE OF DECISION: February 19, 2004 No
LAST DAY OF APPEAL: March 10, 2004
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Leading the Way
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PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
•• APPLICANT: H.L. GAY FAMILY HOMES LIMITED
OWNER: H.L. GAY FAMILY HOMES LIMITED
PROPERTY LOCATION: 39 AYLESWORTH AV., , COURTICE
PART LOT 35, CONCESSION 1
FORMER TOWN(SHIP) OF DARLINGTON
FILE NO.: A2004/003
PURPOSE:
TO RECOGNIZE A DWELLING UNDER CONSTRUCTION WITH A FRONT YARD
SETBACK OF 5.7 METRES INSTEAD OF THE MINIMUM REQUIREMENT OF 6.0
METRES TO A PRIVATE GARAGE.
.. DECISION OF COMMITTEE:
THAT THE APPLICATION BE APPROVED AS IT IS IN CONFORMITY WITH THE
OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED MINOR AND DESIRABLE.
DATE OF DECISION: February 19, 2004
LAST DAY OF APPEAL: March 10, 2004
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Leading tl:e Way
PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
APPLICANT: H.L. GAY FAMILY HOMES LIMITED
OWNER: H.L. GAY FAMILY HOMES LIMITED
PROPERTY LOCATION: 253 CORNISH DR., , COURTICE
PART LOT 35, CONCESSION 1
FORMER TOWN(SHIP) OF DARLINGTON -+
FILE NO.: A2004/004
PURPOSE:
TO RECOGNIZE A DWELLING UNDER CONSTRUCTION WITH A FRONT YARD
SETBACK OF 5.7 METRES INSTEAD OF THE MINIMUM REQUIREMENT OF 6.0 •►
METRES TO A PRIVATE GARAGE.
ow
DECISION OF COMMITTEE:
THAT THE APPLICATION BE APPROVED AS IT IS IN CONFORMITY WITH THE
OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED MINOR AND DESIRABLE."
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DATE OF DECISION: February 19, 2004
LAST DAY OF APPEAL: March 10, 2004
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PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
APPLICANT: McCARTNEY, KEVIN
OWNER: McCARTNEY, KEVIN
PROPERTY LOCATION: 6421 LESKARD RD., , CLARKE
PART LOT 30, CONCESSION 6
FORMER TOWN(SHIP) OF CLARKE
FILE NO.: A2004/005
,. PURPOSE:
TO PERMIT THE CONSTRUCTION OF AN ACCESSORY BUILDING (SHED) WITH A
ROOF HEIGHT OF 6.1 METRES INSTEAD OF THE MAXIMUM PERMITTED 5 METRES
ABOVE GRADE TO THE AVERAGE HEIGHT BETWEEN THE EAVES AND THE RIDGE.
..
..
DECISION OF COMMITTEE:
THAT APPLICATION BE APPROVED FOR A BLDING HEIGHT OF 6.1 M FOR EAST
ELEVATION ONLY, AS IT IS IN CONFORMITY WITH THE OP & ZB & IS DEEMED
MINOR & DESIRABLE, SUBJECT TO THE EXISTING SHED BEING REMOVED WITHIN 6
MONTHS OF BUILDING PERMIT BEING ISSUED.
am DATE OF DECISION: February 19, 2004
LAST DAY OF APPEAL: March 10, 2004
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Leading the Way
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PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
APPLICANT: MULDERS, HENK
OWNER: MULDERS, HENK
PROPERTY LOCATION: 3990 BRAGG RD., , DARLINGTON
PART LOT 3, CONCESSION 3
FORMER TOWN(SHIP) OF DARLINGTON
FILE NO.: A2004/006
PURPOSE:
TO RECOGNIZE EXISTING GREEN HOUSES WITH A SOUTHERLY SIDE YARD
SETBACK OF 11 METRES INSTEAD OF THE REQUIRED 15 METRES AND TO y+
INCREASE LOT COVERAGE BY AGRICULTURAL BUILDINGS (GREENHOUSES) FROM
44.5% TO 50%.
DECISION OF COMMITTEE:
THAT THE APPLICATION BE APPROVED WITH A SOUTH SIDE YARD SETBACK OF 11.0
METRES AND AN INCREASE IN LOT COVERAGE TO 46.25% AS IT IS IN CONFORMITY
WITH THE OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED MINOR AND
DESIRABLE.
..
DATE OF DECISION: February 19, 2004
LAST DAY OF APPEAL: March 10, 2004 No
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Leading the Way REPORT
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PLANNING SERVICES
ffm
..
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, March 8, 2004
Report#: PSD-029-004 File #: A2003/022 By-law#:
.. Subject: ONTARIO MUNICIPAL BOARD DECISION
COMMITTEE OF ADJUSTMENT APPLICATION A2003/022
ANITA WRAY AND VAHID SOBHANI
M
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-029-004 be received; and
�. 2. THAT Anita Wray and Vahid Sobhani be given to June 1, 2004 to remove the portions
of the deck not in compliance with the Ontario Municipal Board decision; and
3. THAT a copy of the report be forwarded to the applicants.
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Submitted by: Reviewed by: =�
D vid Crome, MCIP, R.P.P. Franklin Wu,
Director of Planning Services Chief Administrative Officer
SA/LT/DJC/Id
.. February 25, 2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830
62
REPORT NO.: PSD-029-04 PAGE 2
1.0 BACKGROUND
1.1 The subject property, owned by Anita Wray and Vahid Sobhani, is located at 70 Carveth .r
Crescent in the Port of Newcastle subdivision. The property abuts the Waterfront Trail.
The application was submitted to recognize a deck that was partially constructed. The
homeowners and their contractor had begun construction without a building permit.
Staff did not support the application; however, the Committee of Adjustment did attempt
to find a compromise and permitted a partial approval.
1.2. The homeowners were dissatisfied with Committee's decision and appealed the
application to the Ontario Municipal Board. The Ontario Municipal Board hearing was ..
held on February 11, 2004. Mr. Nick Macos was legal counsel for the Municipality and
Ms. Susan Ashton was the planner giving evidence.
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1.3 The Board Member provided a verbal decision at the hearing, followed by a written
decision and order on the appeals filed by the applicants. The Board accepted the
position of Municipal Planning Staff, allowing for no reduction in rear yard setback. The + +
Board did permit the applicant to reduce the side yard setback to 0.6 metres, thus
resulting in a slight increase in lot coverage and small reduction in landscaped open
space.
1.4 The following table summarizes the zoning by-law requirements, the application as
received, Staff's recommendation to Committee of Adjustment, and the Ontario +++
Municipal Board's decision.
Setbacks Lot Landscaped
Rear Yard Side Yard Coverage Open Space
Zoning Requirement 2.6 m 1.2 m 30% 60%
Application A2003/022 0 m 0 m 22% 69%
Staff Recommendations 2.6 m 1.2 m 30% 60%
Committee Decision 2.6 m 0 m 26.5% 64%
OMB Decision 2.6 m +0—.6 m 28% 61%
1.5 The homeowners are now required to remove a portion of the partially constructed deck
immediately, to bring it into compliance with the OMB decision. The OMB did not grant
a time period for the deck to remain. It is Staffs opinion that it would be appropriate to .�
allow the homeowners until June 1, 2004 to remove the offending portions of the deck.
2.0 STAFF COMMENTS
2.1 When the Port of Newcastle Plan of Subdivision received approval, a new exception
zone category (R2-10) was approved by Council reducing the required rear yard
setbacks for dwellings from 7.5 metres to 5 metres, the required rear yard setbacks for
decks from 6 metres to 2.6 metres while increasing the permissible lot coverage from
40% to 60%.
6 2 6 .o
REPORT NO.: PSD-029-04 PAGE 3
2.2 This is the second Ontario Municipal Board hearing where the Municipality has
.. successfully argued that a reduction in the rear yard setback does not meet the intent of
the zoning by-law, nor is a minor or desirable on the wide, shallow lots in the Port of
Newcastle subdivision.
3.0 CONCLUSIONS
3.1 It is respectfully recommended that Staff Report PSD-029-04 be received and that the
,. recommendation be approved giving Anita Wray and Vahid Sobhani to June 1, 2004 to
remove the portions of the deck not in compliance with the Ontario Municipal Board
decision dated February 17, 2004.
Attachment:
.. Attachment 1 - Ontario Municipal Board Decision
List of interested parties to be advised of Council's decision:
Anita Wray & Vahid Sobhani
70 Carveth Crescent
Newcastle, Ontario
L1B 1N4
.'
627,
ISSUE DATE: ATTACHMENT 1
Feb. 17, 2004
DECISION/ORDER N0: PL030974
lk
0349 0=M
Ontario
Ontario Municipal Board `
Commission des affaires munlclpales de I Ontano
,r
Anita Wray and Vahid Sobhani have appealed to the Ontario Municipal Board under subsection
45(12) of the Planning Act, R.S.O. 1990, c. P. 13, as amended, from a decision of the
Committee of Adjustment of the Municipality of Clarington which granted an application .w
numbered A2003/022 for variance from the provisions of By-law 84-63, as amended, respecting
70 Carveth Crescent
OMB File No. V030455
APPEARANCES:
Parties Counsel
Municipality of Clarington N. Macos
Anita Wray and Vahid Sobhani
MEMORANDUM OF ORAL DECISION DELIVERED BY J. R. MILLS
ON FEBRUARY 11, 2004 AND ORDER OF THE BOARD ••
There is an old adage that says "You should quit while you are ahead" and that is
certainly the case here.
The applicants installed a swimming pool in their backyard, which is .,
approximately 2YZ ft. in and 2Yz ft. out of the ground. They wish to have decking
surrounding the pool but have run afoul of the Municipality's Zoning By-law.
The applicants applied to the Committee of Adjustment for the following
variances: ••
• a sideyard setback of 0 metres instead of the required 1.2 metre setback;
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• a rearyard setback of 0 metres instead of the required 2.6 metres;
• a reduction in landscaped open space to 22% instead of the required
30%; and,
• an increase in total lot coverage to 69% instead of 60%.
6 % ib'
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- 2 - PL030974
aw
The Committee of Adjustment approved a smaller deck and granted the following
,r variances:
• a side yard setback of 0 metres instead of the required 1.2 metre setback;
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• a total minimum lot coverage of 64% instead of the required maximum
60%; and,
• a reduction in landscaped open space of 26.5% instead of the required
w• 30%.
The applicants have appealed the Committee of Adjustment decision to this
Board and the Municipality now takes the position (by Council Resolution) that no
variances should be granted. There is a staff report, which suggests sideyards of 0.6
metres but no rearyard variance.
The applicants believe it is a safety issue as that any child who might need
assistance while in the pool may be reached as quickly as possible. The pool is 8 feet
wide by 28 feet long and varies in depth from 3'/2 feet to 5 feet. The root of the
Ow applicants' concerns really is that they thought they had bought a deeper lot and had no
idea that a Waterfront Trail would be built abutting their rearyard. They also have built
•� most of the deck already using a contractor who did not get a building permit.
The planner for the Municipality, Susan Ashton, advised the Board that the
subject property and those also abutting the Waterfront Trail were zoned R2-10
Exception with greatly reduced sideyard and rearyard setbacks visa vis the normal
Residential Zone setbacks in the Municipality's Zoning By-law. She was concerned that
0 sideyard setbacks would not allow for privacy for the neighbours, for future deck
maintenance or, for erosion repairs to the lot. She believes that the rearyard setback
(only 2.6 m vs the normal 7.5 m) is necessary to provide privacy to both the landowners
and the trail users. Finally, it was her evidence that the subject application as well as
the Committee of Adjustment decision, failed the four tests of Section 45(1) of the
Planning Act.
The Board agrees with Ms Ashton that the rearyard variance should not be
granted. All the other properties abutting the Waterfront Trail in this R2-10 Exception
- 3 - PL030974
subdivision conform to the rearyard setback. The Board also agrees with her that the
sideyard variances granted by the Committee of Adjustment should not be granted.
The Board does agree, however, with the staff report that a' sideyard variance (both
sides) of 0.6 m (1.2 m required) does satisfy the four tests of Section 45(1) of the
Planning Act.
The Board therefore allows the appeal in part and authorizes the following
variances:
1. a sideyard setback (both sides) of 0.6 m (1.2 m required);
2. a total lot coverage of 61% (60% allowed); and
3. a reduction in landscaped open space to 28% (30% required).
The Board so Orders.
"J. R. Mills"
J. R. MILLS
MEMBER
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Leading the Way REPORT
PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, March 8, 2004
Report#: PSD-030-04 File #: PLN 1.1.7.4 By-law#:
Subject: SUBMISSION ON BILL 26—THE STRONG COMMUNITIES ACT 2003
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
r.
1. THAT Report PSD-030-04 be received;
2. THAT the Municipality of Clarington advise the Ministry of Municipal Affairs that the proposed
Bill 26 is generally supported as contained in the comments of PSD-03404, with the following
revisions:
i) amendments to the Planning Act be integrated with the Provincial Policy Statement
reform to provide clear priority to policy direction;
ii) a definition of a "complete application" be provided to include studies required by a
municipality to review development applications;
�. iii) allow municipalities to appeal decisions on urban settlement area expansions and/or
new settlement areas by upper tier municipalities or adjacent municipalities; and
iv) the Province's interest in an appeal to the Ontario Municipal Board should be declared
within 45 days of a Notice of Appeal
3. THAT the Planning Act be amended to stipulate a last day of appeal for applicationsfor official
plan amendments and zoning by-law amendments that are not supported by Council;
4. THAT a copy of this report and Committee's decision be forwarded to the Honourable John
Gerretsen, Minister of Municipal Affairs FORTHWITH; and
r. 5. THAT the Durham Region Planning Department be advised of Council's decision.
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Submitted by: LAW—, Reviewed by:
D i . Crome, MCIP, R.P.P. ranklin Wu,
Director of Planning Services Chief Administrative Officer
CP/DJC/df
-• 3 March 2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830
6
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REPORT NO.: PSD-030-04 PAGE 2
1.0 BACKGROUND
1.1 On December 15, 2003,. the Province introduced Bill 26, the Strong Communities Act,
which proposes changes to the Planning Act. When the Bill was introduced, the
Minister of Municipal Affairs, the Honourable John Gerresten, said, if passed, the •�
changes "will put the public first, by allowing more time for public scrutiny, boosting
environmental protection and better protecting the public interest. PSD-006-04, an
information report on Bill 26, was received by General Purpose and Administration
Committee on January 12, 2004.
1.2 The Province is receiving written submissions on Bill 26 until March 15, 2004. Staff have
now had opportunity to review the Bill in more detail. This report provides the
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Municipality's response and recommendations to the Province on the proposed Bill.
2.0 PROPOSED CHANGES TO BILL 26 .r
2.1 Bill 26 proposes six major changes to the existing Planning Act, which are identified as
follows:
• The Planning Act relationship to the Provincial Policy Statement (PPS) is changed
by revising "have regard to" in the Planning Act to "be consistent with";
• eliminating the 65 day deadline requirement for scheduling a public meeting for
official plan amendment applications;
• increasing the time period for processing and making decisions on applications
before appeals to the Ontario Municipal Board (OMB) from:
90 to 180 days for Official Plan Amendments and subdivision applications; .r
60 to 120 days for Zoning applications; and
60 to 90 days for Consent applications. r+
• deleting the right to appeal to the OMB with respect to applications that propose to
expand or create an `urban settlement area' as defined by the Bill;
• empowering the Minister to identify mattes where Provincial interest is likely to be
adversely affected by an application to be considered by the OMB; and
• providing Cabinet the authority to confirm, vary or rescind OMB decisions and direct
the Minister to make any required modification.
3.0 DECISIONS TO "BE CONSISTENT WITH" THE PROVINCIAL POLICY STATEMENT
3.1 Over the last decade the Planning Act has been amended under different provincial
governments. In 1994 Bill 163 was introduced which required decisions of Council to
"be consistent with" the Comprehensive Set of Policy Statements. In 1996, Bill 20
amended the Planning Act "to have regard to" the Provincial Policy Statement. Bill 26
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REPORT NO.: PSD-030-04 PAGE 3
as proposed requires municipalities to "be consistent with" Provincial Policy Statements
issued under the Act.
3.2 In 2001 Clarington Council endorsed the Region of Durham comments on the Provincial
Policy Statement review. The report indicated that on the one hand, the "have regard to"
�. clause provides flexibility to tailor Provincial policy to local circumstances. On the other
hand, the approach is considered weak as there may be no consistent application of
policies across the province.
3.3 Staff consider the change to "be consistent with" as providing greater support for
aw Provincial policy and certainty for all participants, especially where a decision of Council
is appealed to the Ontario Municipal Board. This is viewed as a step in the right
direction. However, the Province has not identified proposed changes to the PPS at
this time. Together with the change proposed through Bill 26, the Province must revise
the Provincial Policy Statement (PPS) to clearly identify what areas are a priority
-- especially where policies appear to conflict, (ie. environmental protection and
community growth) and define the Provincial interests that decisions must "be
consistent with".
3.4 Staff support the principle of requiring planning decisions to "be consistent with"
the Provincial Policy Statements, premised on revisions to the Provincial Policy
Statement that clearly identify those issue that are a priority for the Province. A
report on the 2001 Provincial Policy Statement Review was adopted by Council on
October 29, 2001. The conclusion of that report contained similar recommendations.
�. 4.0 TIME PERIODS FOR MUNICIPAL REVIEW OF APPLICATIONS
4.1 During the tenure of the previous provincial government, the existing timeframes in the
,., Planning Act, for processing applications were streamlined to reduce "red-tape". The
Bill proposes to increase the time frame for municipalities to review applications and
make decisions before proponents may appeal to the OMB as identified in Section 2.1
of the Report.
••• In addition, the 65 day time frame for holding a public meeting after receiving an
application for official plan amendment is proposed to be eliminated through Bill 26.
4.2 The proposed changes to the length of time municipalities can consider planning
applications before an applicant can appeal to the OMB, represents a more realistic
- time frame for assessing "complete applications". The increase in timeframes for
processing applications is supported
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REPORT NO.: PSD-030-04 PAGE 4
4.3 Currently the submission requirement for a planning application requires minimal
information and the payment of required application fees. Often, the planning process is
delayed when proponents fail to submit, in a timely manner, all of the information
required by the Municipality to evaluate the merits of the application. The Province
needs to strengthen the definition of a "complete application" to include all
studies identified by municipalities as required to assess an application. The time
period for reviewing applications should not begin until the `complete '
application'.. including required studies, has been received.
5.0 ELIMINATE APPEALS TO THE ONTARIO MUNICIPAL BOARD WHEN THE .�
MUNICIPALITY DOES NOT SUPPORT AN URBAN BOUNDARY EXPANSION
5.1 Bill 26 proposes to eliminate the ability of any person or public body to appeal to the ..
OMB any part of a requested amendment to alter all, or any part, of an 'urban
settlement area' or to create a new urban settlement area. A similar provision covers a
plan prepared by the Municipality that proposes to alter all or any part of an "urban
settlement area" or to establish, a new settlement area. Similar amendments are
proposed for related zoning by-law amendments. These changes are intended to
provide principal consideration to the growth management strategies established in the
municipal Council. -�
This amendment may discourage the submission of privately-initiated applications for
urban boundary expansions or new urban settlements particularly in Durham and
Clarington where urban boundary are provisions can only be considered in the context
of an official plan review. This change may also assist in promoting infill development
and reduce loss of rural land for urban uses.
5.2 The explanatory note for Bill 26 states that this amendment limits the ability to appeal to
the OMB where a municipality has not adopted an amendment relating to a boundary
alteration. The wording of the amendment does not appear to be that specific.
5.3 The proposed amendment does not recognize the two-tier planning system in place in
Durham Region. A proposal to amend an urban boundary requires amendment to both
the local and the regional official plans. The Regional Official Plan governs urban
boundary expansions since the local official plan must "conform" to the upper tier plan.
Should the Regional Council make a decision with respect to its Official Plan Review or
an application for expansion to the urban boundary that is contrary to that of the local '
Council, the local Council would not have recourse to appeal the decision to the OMB.
5.4 Furthermore, the proposed amendment would restrict a municipality's ability to appeal
the decision of an adjacent municipality to expand its urban boundary. An expansion to
r`7
REPORT NO.: PSD-030-04 PAGE 5
an urban boundary or a new settlement area in an adjacent municipality could have
implications for services or transportation network or other issues then transcend
beyond municipal boundaries. A case in point was the proposed creation of Tucker
Creek settlement area in the Municipality of Port Hope and its potential impact on the
road network in Clarington.
5.5 Neither of the above two scenarios is common. However, the aspect of the proposed
Bill to not allow appeals by 'public bodies' appears to be contrary to the Minister of
Municipal Affairs, John Gerresten's comments about the Bill making "the planning
process responsive to local needs for change". Bill 26 should be amended to deal
with 'a person' only, and not a `public body' with respect to restrictions to appeal
decisions of urban settlement area expansions or the creation of new settlement
areas. Specifically, lower Her municipalities should have the ability to appeal
decisions of upper tier municipalities or adjacent municipalities.
6.0 EMPOWERING THE MINISTER OF MUNICIPAL AFFAIRS TO IDENTIFY MATTERS
OF PROVINCIAL INTEREST PRIOR TO THE OMB HEARING
6.1 The Bill proposes to revise the Planning Act to permit the Minister where they are of the
opinion that a matter of provincial interest is, or is likely to be, adversely affected in
respect of an appeal to the OMB to notify the OMB 30 days prior to the hearing of said
interest. Staff do not oppose the Minister participating in OMB hearings on matters of
Provincial interest. However, 30 days before an OMB hearing is scheduled to
commence great time and expense has usually been spent by all parties involved in the
preparation of the hearing.
6.2 The Provincial interest, if any, should be declared during the circulation process of an
application, to allow parties the opportunity to address Provincial concerns. The Region
of Durham exercises delegated provincial plan review functions, and it is appropriate for
the Region in this role to advise of a provincial interest early in the processing of an
application. 30 days prior to the commencement of a hearing is not the appropriate time
frame for declaration of Provincial interest. It is recommended that as a minimum, the
Province should declare their interest within 45 days of an appeal being filed.
6.3 In addition to the above, Provincial Cabinet is allowed to review decisions of the Ontario
Municipal Board where the provincial interest was identified and to confirm, vary or
rescind the decision of the Ontario Municipal Board. This additional power would further
ensure Provincial interest is being protected in any application that is determined by the
OMB. Staff believe if the PPS is amended to provide clear provincial direction, and
decisions are required to be consistent with the PPS and the Provincial interest is
identified early in the application process, the Minister would not need to have final
REPORT NO.: PSD-030-04 PAGE 5
�. an urban boundary or a new settlement area in an adjacent municipality could have
implications for services or transportation network or other issues then transcend
beyond municipal boundaries. A case in point was the proposed creation of Tucker
.. Creek settlement area in the Municipality of Port Hope and its potential impact on the
road network in Clarington.
5.5 Neither of the above two scenarios is common. However, the aspect of the proposed
Bill to not allow appeals by 'public bodies' appears to be contrary to the Minister of
Municipal Affairs, John Gerresten's comments about the Bill making "the planning
process responsive to local needs for change Bill 27 should be amended to deal
■• with `a person' only, and not a `public body' with respect to restrictions to appeal
decisions of urban settlement area expansions or the creation of new settlement
areas. Specifically, lower tier municipalities should have the ability to appeal
decisions of upper tier municipalities or adjacent municipalities.
6.0 EMPOWERING THE MINISTER OF MUNICIPAL AFFAIRS TO IDENTIFY MATTERS
OF PROVINCIAL INTEREST PRIOR TO THE OMB HEARING
6.1 The Bill proposes to revise the Planning Act to permit the Minister where they are of the
opinion that a matter of provincial interest is, or is likely to be, adversely affected in
respect of an appeal to the OMB to notify the OMB 30 days prior to the hearing of said
interest. Staff do not oppose the Minister participating in OMB hearings on matters of
Provincial interest. However, 30 days before an OMB hearing is scheduled to
commence great time and expense has usually been spent by all parties involved in the
preparation of the hearing.
6.2 The Provincial interest, if any, should be declared during the circulation process of an
application, to allow parties the opportunity to address Provincial concerns. The Region
of Durham exercises delegated provincial plan review functions, and it is appropriate for
the Region in this role to advise of a provincial interest early in the processing of an
•. application. 30 days prior to the commencement of a hearing is not the appropriate time
frame for declaration of Provincial interest. It is recommended that as a minimum, the
am Province should declare their interest within 45 days of an appeal being filed.
6.3 In addition to the above, Provincial Cabinet is allowed to review decisions of the Ontario
Municipal Board where the provincial interest was identified and to confirm, vary or
rescind the decision of the Ontario Municipal Board. This additional power would further
ensure Provincial interest is being protected in any application that is determined by the
OMB. Staff believe if the PPS is amended to provide clear provincial direction, and
decisions are required to be consistent with the PPS and the Provincial interest is
identified early in the application process, the Minister would not need to have final
„�„ V J
REPORT NO.: PSD-030-04 PAGE 6
low
approval of Board decisions. Furthermore, if the role of the OMB is modified through
implementation of the recommendations of the GTA Task Force, this additional change •.•
to the Planning Act is not seen as necessary. However, in the absence of these
other reforms, Staff support the proposed change to allow the Cabinet to review
certain OMB decisions.
7.0 OTHER ISSUES
7.1 The Planning Act does not stipulate a last day of appeal for Official Plan Amendment
and Zoning By-law Amendment applications denied by Council. Unlike an approval
process where a by-law is passed and a time frame is specified for filing appeals, no
such timeframe is identified when an application for OPA or ZBA is not approved. This
means that an individual can appeal the decision of Council to deny either an
application for Official Plan Amendment or Zoning By-law Amendment to the OMB
years after a decision is made. Sections of the Planning Act dealing with Minor
Variance, Consent and Subdivision applications require notice of the 'decision', to be
given and provide timeframes for appealing the 'decision'.
w
The Planning Act should be amended to specify the last day of appeal in the
event that Council refused an Official Plan Amendment or rezoning amendment.
8.0 CONCLUSIONS
8.1 The Planning Act changes proposed through Bill 26 are viewed as steps in the right
direction toward strengthening municipal planning and growth management . However,
the requirements to have all planning decisions to "be consistent with" the Provincial ..�
Policy Statement, instead of the current "have regard to" must go hand in hand with
revisions to identify priority interests in the Provincial Policy Statement.
.r.
8.2 Eliminating appeals to the Ontario Municipal Board when the Municipality does not
support an urban boundary expansion assists implementing growth management -+
policies at both the local and regional level. However, change to the Act should be
limited to eliminating private appeals, and not those of the local municipality, particularly
in a two-tier planning environment.
8.3 Increasing time periods for municipal review of applications represents a more realistic
timeframe for municipalities to deal with applications. However, the definition of a
"complete application" needs to be reviewed to ensure the studies required by
municipalities, to properly review an application, are submitted at the beginning of the
process.
REPORT NO.: PSD-030-04 PAGE 7
+- 8.4 Empowering the Ministry of Municipal Affairs to identify matters of Provincial interest to
the OMB, 30 days prior to an OMB hearing is not the appropriate time to identify
provincial interest. Provincial interest should be identified through the processing of an
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application. The Minister should be required to identify a provincial interest 45 days
after a Notice of Appeal to the OMB is received.
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8.5 In consideration of the March 15th, 2004 deadline for comments, it is requested that
should the General Purpose and Administration Committee concur with the comments
and recommendations contained herein, that a copy of Committee's resolution and the
report be sent to the Ministry of Municipal Affairs forthwith.
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lCarinaton REPORT
Leading the Way
�- PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, March 8, 2004
Report#: PSD-031-04 File#: ZBA 2003-051 By-law#:
and COPA 2003-013
Subject: OFFICIAL PLAN AMENDMENT AND REZONING APPLICATIONS TO PERMIT
COMMERCIAL MOTOR VEHICLE SALES AND SERVICE
APPLICANT: TAROLA ENTERPRISES INC.
Northeast Corner of Lake Road and Port Darlington Road, 122 Lake Road
Bowmanville
RECOMMENDATIONS:
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It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
..
1. THAT Report PSD-031-04 be received;
2. THAT the official plan amendment and rezoning applications submitted by the Tarola
"' Enterprises Inc. be APPROVED;
3. THAT Amendment No. 37 to the Clarington Official Plan contained in Attachment 2 to
aw this Report be adopted and that the necessary By-law be passed;
4. THAT the proposed Zoning By-law contained in Attachment 3 to this Report be passed;
5. THAT the Holding (H) symbol be lifted at such time as the applicant has entered into a
site plan agreement with the Municipality.
6. THAT the Region of Durham Planning Department be forwarded a copy of this Report
and Council's decision; and,
7. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by: Reviewed b
a J. Crome, M.C.I.P.,R.P.P. Franklin Wu
Director, Planning Services Chief Administrative Officer
RH*CP*DC*df
1 March 2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830
6 71
REPORT NO.: PSD-031-04 PAGE 2 ..
1.0 APPLICATION DETAILS
.r
1.1 Applicant: Tarola Enterprises Inc.
1.2 Agent: D.G. Biddle & Associates Limited aw
1.3 Official Plan Amendment:
To amend the "Light Industrial Area" policies on site specific basis
to permit the sale, repair, and outdoor storage of commercial motor
vehicles.
1.3 Rezoning: To amend the "General Industrial (M2) Zone" to permit the sale,
repair, and outdoor storage of commercial motor vehicles.
1.4 Site Area: 1.25 hectares
2.0 LOCATION
2.1 The subject lands are located at the northeast corner of Lake Road and Port `
Darlington Road at 122 Lake Road in Bowmanville (See Attachment 1). The site
area totals 1.25 hectares (3.1 acres). The property is located within Part Lot 9,
Broken Front Concession, in the former Town of Bowmanville. .�
3.0 BACKGROUND
3.1 On November 19, 2003, Staff received official plan amendment and rezoning
application from D.G. Biddle & Associates Limited on behalf of Tarola Enterprises
Inc. to permit the sale, repair, and outdoor storage of commercial motor vehicles
at 122 Lake Road in Bowmanville. A site plan application (SPA 2003-053) has
also been submitted for approval of new on-site signage and minor site
alterations.
3.2 A statutory Public Meeting was held on January 26, 2004 at which no member of
the public, other than the applicant, spoke in favour of or in opposition to the
proposed land use amendment.
4.0 SITE CHARACTERISTICS AND SURROUNDING USES
4.1 The site is completely developed with the applicant occupying the existing 24,000
sq.ft. building on the property. The site is generally flat with drainage being
directed towards Lake Road.
4.2 Surrounding Uses:
East: Vacant industrial lands
North: Highway 401
West: Soper Creek valleylands rrr
South: Vacant industrial lands
-- U J
REPORT NO.: PSD-031-04 PAGE 3
5.0 OFFICIAL PLAN POLICIES
5.1 The Clarington Official Plan designates the subject lands "Light Industrial Area".
Lands within this designation generally permit light industrial uses within an
enclosed building with very limited outdoor storage. The sale, repair and outdoor
storage of commercial motor vehicles is permitted within the "General Industrial
Area" designation, but not on the subject lands. In order to permit the proposed
use, an official plan amendment application was submitted for consideration.
6.0 ZONING BY-LAW CONFORMITY
6.1 The portions of the property under consideration are zoned "General Industrial
(M2) Zone". Although the zone permits the repair of commercial motor vehicles,
it does not permit their sale. In order to permit the proposed development, a
rezoning application was submitted for consideration.
7.0 AGENCY COMMENTS
7.1 The Clarington Emergency Services Department, Durham Region Public Works
Department, and Central Lake Ontario Conservation have no objections to the
�. official plan amendment and rezoning applications.
7.2 The Clarington Engineering Services Department has no objections to the official
plan amendment and rezoning applications provided that no changes are made
to the existing site.
7.3 The Durham Region Planning Department has no objections to this proposal
provided that the applicant provides a Record of Site Condition to remediate any
contamination issues on the property. This relates to residual solvents, paints,
and petroleum distillates contained within the existing buildings. This matter will
be dealt with through site plan approval. Since the amendment is considered to
have no significant Regional or Provincial concerns, the application is exempt
from Regional approval.
7.4 The Ministry of Transportation has no objections to these applications provided
Aw that any new buildings, structures, loading areas, and drive aisles have a
minimum 14.0 metre setback from its Highway 401 property.
8.0 COMMENTS
•• 8.1 The applicant acquired the subject lands to establish a Kenworth truck sales and
service centre and proposes to display trucks outdoors in the front yard.
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No
REPORT NO.: PSD-031-04 PAGE 4
8.2 The site was originally developed by Powerscreen of Canada, a company that
manufactured portable screening and stockpiling conveyors, which were stored
outdoors. Outdoor storage was permitted under the previous Official Plan of the
former Town of Newcastle, as well as through the provisions of the existing M2
zoning.
8.3 This location represents the gateway both into the industrial park and the Port
Darlington residential area. Where previous outdoor storage was primarily
screened by privacy wood fencing, the applicant already has replaced the privacy
fencing with chain link fencing. Should this application be approved, Staff will
require that additional landscaping be planted within the existing landscape strips
to soften the visual impact of the outdoor truck display and storage area.
8.4 The applicant has submitted a site plan application (SPA 2003-051) that is being
used to approve revised signage for the building. Staff are currently finalizing
building signage and issuance of a sign permit. The applicant will be required to
further amend the existing site plan agreement for the following reasons:
• The site plan must be amended to indicate the location of the new
commercial motor vehicle display and remove any general outdoor storage
areas. Only vehicles being offered for sale will be permitted to be stored M„
along the Lake Road frontage. Additional changes to surface treatment,
which may affect drainage, must also be shown.
• The landscaping plan must be amended to indicate additional landscape
treatments to soften the outdoor display area from Lake Road and Port
Darlington Road. Staff requires that the area be landscaped with shrubs and
rockery, similar to what is being provided at new automotive dealerships.
8.5 A Phase 2 site assessment has been completed The site assessment indicated
that the property had not been negatively impacted by activities from previous .
owners. The report recommended that residual solvents, paints, and petroleum
distillates left by the previous owner inside the buildings be properly disposed. A
Record of Site Condition must be forwarded to the Region of Durham Planning . ►
Department, Ministry of Environment, and Municipality of Clarington ensuring that
the required work has been completed. This matter can be dealt with prior to
issuance of site plan approval. .,
8.6 The property is currently zoned "General Industrial (M2) Zone", which does not
conform to the "Light Industrial Area" designation contained within the Official
Plan. Staff are recommending that the property be rezoned into conformity with
the Official Plan in the form of a light industrial exception zone with a Holding
symbol for the following reasons:
• The general industrial zoning permits up to 70% of the property to be used for
outdoor storage of goods and materials accessory to a permitted use. This is
contrary to the Official Plan designation and policies. The proposed zoning
will limit outdoor storage only to trucks being displayed for retail purposes or
4
REPORT NO.: PSD-031-04 PAGE 5
trucks and/or trailers being left for service. It will not permit general outdoor
storage of old or used parts, components, trailers or trucks.
• The holding symbol is recommended to ensure that site plan approval for
outstanding matters is finalized and the Record of Site Condition is provided.
Once the applicant has received site plan approval, a report will be forwarded to
Council recommending that the Holding symbol be removed.
10.0 CONCLUSIONS
10.1 Based on the comments contained in this report, it is respectfully recommended
that the proposed official plan amendment and rezoning applications be
APPROVED.
Attachments:
Attachment 1 - Key Map
Attachment 2 - Proposed Official Plan Amendment
AW Attachment 3 — Proposed By-law Amendment
Interested parties to be notified of Council's decision
Vince Tarola
�. Tarola Enterprises Inc.
5475 Dixie Road
Mississauga, ON L4W 1 E6
Glenn.Genge
D.G. Biddle & Associates Limited
• 96 King Street East
Oshawa, ON L1 H 1 B6
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ATTACHMENT 1
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ATTACHMENT 2
AMENDMENT NO. 37
TO THE CLARINGTON OFFICIAL PLAN
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PURPOSE: The Amendment implements a land use change to permit
... the sale, repair, and outdoor display and storage of
commercial motor vehicles in addition to other permitted
uses.
BASIS: The Amendment is based on an application submitted by
�- Tarola Enterprises Inc. (COPA 2003-013).
4- ACTUAL
AMENDMENT: The Clarington Official Plan is hereby amended as follows:
By adding Section 11.5.6 as follows:
"11.5.6 Notwithstanding Section 11.5.2, the sale,
�- repair, and outdoor display and storage of commercial motor
vehicles may be permitted in addition to other permitted uses
on land located at 122 Lake Road within Part Lot 9, Broken
Front Concession, Bowmanville."
IMPLEMENTATION: The provisions set forth in the Clarington Official Plan, as
amended, regarding the implementation of the Plan, shall
apply in regard to this Amendment.
INTERPRETATION: The provisions set forth in the Clarington Official Plan, as
amended, regarding the interpretation of the Plan, shall
apply in regard to this Amendment.
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ATTACHMENT 3
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 2004-
being a By-Law to amend By-Law 84-63, the Comprehensive Zoning By-Law for
the Corporation of the Municipality of Clarington
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By-Law 84-63, as amended, of the Corporation of the former Town of
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Newcastle in accordance with applications COPA 2003-013 and ZBA 2003-051 to permit
the sale, repair, and outdoor display and storage of commercial motor vehicles in
addition to other permitted uses;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Section 23.3 "SPECIAL EXCEPTIONS — LIGHT INDUSTRIAL (M1) ZONE" is
hereby amended by introducing a new subsection 23.3.10 as follows:
"23.3.10 LIGHT INDUSTRIAL EXCEPTION (M1-10)ZONE
Notwithstanding Section 23.1, those lands zoned M1-10 on,the Schedules to this
By-law may also be used for the sale, repair, and outdoor display and storage of
commercial motor vehicles in addition to other permitted uses."
2. Schedule "3" to By-Law 84-63, as amended, is hereby further amended by .r
changing the zone designation from:
"General Industrial (M2) Zone" to "Holding - Light Industrial Exception ((H)M1-10)
Zone"as shown on the attached Schedule"A"hereto. .rr
3. Schedule"A"attached hereto shall form part of this By-Law.
4. This By-Law shall come into effect on the date of the passing hereof, subject to the
provisions of Sections 17.2 and 34 of the Planning Act, R.S.O. 1990.
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By-Law read a first time this day of 2004
By-Law read a second time this day of 2004
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By-Law read a third time and finally passed this day of 2004
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John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
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This is Schedule "A" to By-law 2004- ,
passed this day of , 2004 A.D.
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON No
BY-LAW NUMBER 2004-
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being a By-Law to adopt Amendment No.37 to the Clarington Official Plan
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WHEREAS Section 17(22)of the Planning Act R.S.O. 1990, as amended, authorizes the so
Municipality of Clarington to pass by-laws for the adoption or repeal of Official Plans and
Amendments thereto;
AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems
it advisable to amend the Clarington Official Plan to permit the sale, repair, and outdoor
display and storage of commercial motor vehicles in addition to other permitted uses.
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NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows: r
1. That Amendment No. 37 to the Clarington Official Plan being the attached
Explanatory Text is hereby adopted;
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2. This By-Law shall come into force and take effect on the date of the passing hereof.
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By-Law read a first time this day of 2004
By-Law read a second time this day of 2004
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By-Law read a third time and finally passed this day of 2004
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John Mutton, Mayor
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Patti L. Barrie, Municipal Clerk
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ow Leading the Way REPORT
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PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, March 8, 2004
Report #: PSD-032-04 File #: ZBA-2000-009 By-law #:
.. Subject: APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: LEGENDS CONSULTING ON BEHALF OF ST. STEPHEN'S
ESTATES INC.
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
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1. THAT Report PSD-032-04 be received;
am 2. THAT the application submitted by Legends Consulting on behalf of St. Stephen's
Estates Inc. to remove the "Holding (H)" symbol be APPROVED for Block 84 on Plan
40M-2048;
3. THAT the attached by-law to remove the "Holding (H)" symbol be passed and a copy
forwarded to the Regional Municipality of Durham; and
4. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by: Reviewed by.
Davi J. Crome, MCIP, R.P.P. Franklin Wu,
.. Director of Planning Services Chief Administrative Officer
SA/LT/DJC/Id
... March 1, 2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F (905)623-0830
648
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REPORT: PSD-032-04 PAGE 2
1.0 APPLICATION DETAILS
1.1 Applicant: Legends Consulting on behalf of St. Stephen's Estates Inc.
1.2 Rezoning: Removal of "Holding (H)" symbol from "Holding-Urban Residential
Type One ((H)R1) Zone" to "Urban Residential Type One (R1) Zone".
1.3 Location: East side of Sprucewood Crescent, Block 84, Plan 40M-2048, Part
of Lot 8, Concession 2, Bowmanville (Attachment 1).
2.0 BACKGROUND
2.1 Prior to final approval and registration of Plan 40M-2048, it was determined that
the lands where Block 84 is now located were subject to erosion concerns and ,
would require further approvals from the Municipality and the Conservation
Authority. These lands were draft approved as three (3) single family dwelling
building lots.
2.2 Rather than delay the registration of the plan, it was agreed that the three (3)
draft approved lots would be shown on the 40M-plan as a block for future
development. Development could only proceed once the erosion issues had
been resolved. To that end, the "Holding (H)" symbol remained in effect for this
property until such time as the slope stability work was completed to the
satisfaction of the Municipality and the Conservation Authority.
3.0 STAFF COMMENTS
3.1 The Clarington Engineering Services Department and Central Lake Ontario
Conservation Authority, following the approval of the required erosion control
works, are now satisfied with the slope stability work that has been completed by
the applicant to permit the development of three (3) residential building lots as ..
draft approved.
As a result of the slope stability work required, a small parcel of land along the ••
rear of Block 84, identified as Part 4 on Plan 40R-22519 (Attachment 1) has been
transferred to the Municipality for open space purposes.
3.2 A Part Lot Control By-law was approved by Council on June 23, 2003 to permit
the development of the three (3) lots, pending the lifting of the holding symbol for
Block 84. .►
3.3 The subject property is presently zoned "Holding-Urban Residential Type One
((H)R1)". Policies within the Municipality's Official Plan permit the use of holding
symbols to ensure that prior to development the following matters are addressed
and approved to the satisfaction of the Municipality:
649 .w
Services and municipal works;
Measures to protect natural areas;
Measures to mitigate the impact of development;
Submission of technical studies;
Execution of appropriate agreements; and/or
Any other requirements as may be deemed necessary by Council
including the implementation of the policies of this plan.
Similarly, within the Region's Official Plan, policies are in place noting that prior
to a local Municipality's passage of a by-law to remove a holding symbol, Council
is to ensure that:
The development is consistent with the orderly and phased development
of the Municipality;
aw 0 The Owner has satisfied all of the requirements of the Municipality and
entered into any necessary agreements in that regard; and
The Owner has satisfied all the requirements of the Regional Municipality
•. of Durham with respect to the provision of sewer and water services,
regional roads and entered into any necessary agreements.
The approval of a by-law to remove the holding symbol is appropriate at this
time, as the provisions within the Municipality's and Region's Official Plan have
been satisfied.
3.4 It is noted that pursuant to Section 36 of the Planning Act, a by-law amendment
to remove the "Holding (H)" symbol is not subject to the normal appeal period
�- afforded to a standard rezoning application, and accordingly, shall be deemed
final and binding should Council grant approval of same.
4.0 RECOMMENDATIONS
4.1 In consideration of the comments noted above, approval of the removal of the
"Holding (H)" symbol as shown on the attached by-law and schedule (Attachment
2) is recommended.
Attachments:
Attachment 1 - Key Map
�- Attachment 2 - By-law for Removal of"Holding (H)"
List of interested parties to be advised of Council's decision:
Legends Consulting St. Stephen's Estates Inc.
4891 Dundas Street West 115 Woodstream Boulevard
Suite 3 Unit 13
Etobicoke, ON M9A 1 B2 Woodbridge, ON L4L 8K5
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ATTACHMENT 2
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 2004-
w being a By-Law to amend By-law 84-63,the Comprehensive Zoning By-law for the
Corporation of the former Town of Newcastle
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of
Newcastle to implement ZBA-2001-020;
NOW THEREFORE BE IT RESOLVED THAT, the Council .of the Corporation of the
Municipality of Clarington enacts as follows:
1. Schedule"3"to By-law 84-63,as amended, is hereby further amended by changing
the zone designation from:
Holding-Urban Residential Type One ((H)R1)Zone to Urban Residential Type One
(R1)Zone.
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2. Schedule"A"attached hereto shall form part of this By-law.
3. This By-Law shall come into effect on the date of the passing hereof, subject to the
provisions of Sections 34 and 36 of the Planning Act.
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By-Law read a first time this day of 2004
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By-Law read a second time this day of 2004
,., By-Law read a third time and finally passed this day of 2004
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John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
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This is Schedule "A" to By-law 2004- ,
passed this day of 3 2004 A.D. '
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Zoning To Remain "(H)R1"
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John Mutton, Mayor Patti L. Barrie, Municipal Clerk
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Leading the Way REPORT
Now PLANNING SERVICES
"" Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, March 8, 2004
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Report#: PSD-033-04 Files #: ZBA 2003-040 By-law#:
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Subject: REZONING APPLICATION TO PERMIT EXPANSION OF ZELLERS
APPLICANT: VALIANT PROPERTY MANAGEMENT
aim 2383 Highway 2, Bowmanville
.,, RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
�. recommend to Council the following:
1. THAT Report PSD-033-04 be received;
2. THAT the application submitted by Zellers Canada Limited on behalf of Valiant Property
Management to permit a 520 m2 expansion to the existing Zellers department store be
APPROVED and that the attached By-law contained in Attachment 2 be passed;
3. THAT a copy of Report PSD-033-04 and Council's decision be forwarded to the Durham
Region Planning Department; and,
4. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by: Reviewed by
vi . Crome, M.C.I.P.,R.P.P. Franklin Wu
Dire or, Planning Services Chief Administrative Officer
RH*CP*DC*df
March 1, 2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830
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REPORT PSD-033-04 Page 2
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1.0 APPLICATION DETAILS
1.1 Applicant: Valiant Property Management +
1.2 Agent: Zellers Canada Limited
1.3 Rezoning: To amend the "General Commercial Exception (C1-14: Area A)
Zone" to permit a 520 m2 warehousing expansion to the existing
Zellers department store. ..
1.4 Site Area: 6.56 hectares
2.0 LOCATION
2.1 The Clarington Centre lands include 2377 to 2383 Highway 2 in Bowmanville
(See Attachment 1). The applicant's land holdings total 6.56 hectares (16.21
acres). The property is located within Part Lot 16, Concession 1, in the former
Township of Darlington.
3.0 BACKGROUND
3.1 On August 11, 2003, Staff received a rezoning application from Zellers Canada
Limited on behalf of Valiant Property Management to permit a 520 m2
warehousing expansion to the existing Zellers department store.
3.2 A statutory Public Meeting was held on October 6, 2003 during which no member
of the public spoke in opposition to or in support of the application.
3.3 Staff received a letter from an area resident who opposed the application for the
following reasons.
• The amount of traffic on Green Road relating to the Clarington Centre
plaza is a concern.
• The expansion will result in increased truck deliveries. „N
• There are problems with noise and debris related to the development.
Screening should be provided.
These issues will be discussed in Section 8.4 of this report.
4.0 SITE CHARACTERISTICS AND SURROUNDING USES
4.1 The property currently contains the 18,309 m2 (197,087 ft2) Clarington Centre
plaza, of which the Zellers department store occupies 8,361 m2 (90,000 ft2). The
site is generally flat.
6 .rr
REPORT PSD-033-04 Page 3
4.2 Surrounding Uses:
East: Canadian Tire
North: Commercial
.. West: Commercial
South: Future medium and high density urban residential
5.0 OFFICIAL PLAN POLICIES
5.1 The Clarington Official Plan designates the subject lands "Retail Commercial"
within the Bowmanville West Main Central Area Secondary Plan. These areas
serve as the main concentrations of urban activities within the Municipality.
�. Permitted uses include commercial, residential, community, cultural, and
institutional uses. A total of 18,580 m2 (200,000 ft2) of retail commercial
floorspace has been allocated to the Clarington Centre development. Although
«. the additional floorspace would exceed the site's allocation, Section 24.5 of the
Official Plan indicates that numeric figures are meant to be approximate unless
otherwise specified. Minor deviations of floorspace limits are permitted up to
10%. The application conforms to the Official Plan policies.
.. 6.0 ZONING BY-LAW CONFORMITY
6.1 The property is zoned "General Commercial Exception (C1-14: Area A) Zone",
,. which does not permit the proposed warehousing expansion due to floorspace
limitations. In order to permit the additional floorspace, a rezoning application
was submitted for consideration.
7.0 AGENCY COMMENTS
7.1 The Clarington Engineering Services Department and Clarington Emergency
Service Department have no objections to the application provided that the
applicant enters into a site plan agreement for the development.
7.2 The Durham Region Planning Department has indicated that the proposed
rezoning application conforms to the Regional Official Plan. The Durham
Regional Public Works Department will require site servicing drawings for site
plan approval.
7.3 Central Lake Ontario Conservation has no objections to the rezoning provided
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that sedimentation and erosion control plans are submitted for site plan approval.
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REPORT PSD-033-04 Page 4
7.4 Although Hydro One Networks Inc. has not formally commented, the applicant Im
will be required to accommodate any service upgrades necessary to construct
the addition. as
8.0 COMMENTS so
8.1 The Official Plan identifies Clarington Boulevard as the focus of retail activity.
The Urban Design Guidelines identify this precinct as the Clarington Boulevard am
Commercial Mainstreet. It is to have a variety of street-related uses with a strong
north-south pedestrian focus. To this end, the zoning of the Clarington Centre
comprises two parts — Area A being plaza portion and Area B being the so
mainstreet portion (see Attachment 2). A total of 929 m2 (10,000 ft2) street-
oriented building was zoned within the "General Commercial Exception (C1-14:
Area B) Zone" along Clarington Boulevard. The Kelsey's restaurant at Clarington
Boulevard and Highway 2 only utilized 465 m2 (5,000 ft2) of the allocation.
8.2 The applicant advises that a building footprint and location, together with a site
visibility restriction in the private covenant between Canadian Tire and Clarington
Centre, preclude any further intensification of the Clarington Boulevard street
frontage. The applicant proposes to transfer the remaining floorspace capacity to
the "General Commercial Exception (C1-14: Area A) Zone" to accommodate the
Zellers expansion.
It is noted that the restrictive covenant is an arrangement made between
Markborough Properties Ltd. and Canadian Tire Inc. Valiant has assumed the
obligations of the former owner. The restrictive covenant should not be used as
a basis for this application or the proposed density transfer. It would be contrary
to the objectives of the West Main Central Area Secondary Plan. Staff do not
support any "transfer" of floorspace from the Clarington Boulevard Commercial .�
Mainstreet.
8.3 The proposed 520 m2 floorspace represents an increase of 2.80 % in total gross .�
floor area over the original floorspace allocation of 18,580 m2. This increase is
well within the 10% deviation policy permitted under Section 24.5 of the Official
Plan. Zellers representatives have indicated that the additional floorspace will
provide additional warehousing space to improve the store's operations. Staff
feel that this floorspace increase is truly minor in nature.
8.4 The following comments are provided in response to the resident's concerns.
• Green Road is classified as a Type "B" arterial in the Official Plan. It's
function is to accommodate large volumes of traffic. Once the C.P. Rail .r
underpass is constructed, it will serve as a major link between Baseline
Road and Highway 2. Traffic volumes on this roadway will continue to
increase as growth continues.
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REPORT PSD-033-04 Page 5
• Clarington Centre is a major retail commercial facility, whose stores are
,,. served by trucks. Staff do not anticipate that the Zeller's expansion will
lead to an increase in truck traffic.
• Many of the loading areas have been screened as much as possible.
.r There will be noise associated with loading areas and truck traffic, The
landowner is requested to rectify problems with debris related to
development.
8.5 The applicant has submitted an application for site plan approval (SPA 2003-037)
to accommodate the building expansion. Staff will be proceeding to issue the
•- necessary approvals to permit the Zeller's expansion.
8.6 Staff recommend that the Zoning by-law include an additional 203 square metres
�. of additional retail floorspace to account for two other small additions that were
constructed to expand existing stores.
9.0 CONCLUSIONS
9.1 The application has been reviewed in consideration of comments received from
circulated agencies, the Clarington Official Plan, and Zoning By-law. In
consideration of the comments contained in this report, Staff respectfully
.w recommend that the rezoning application for the proposed use be APPROVED
and that Council pass the By-law contained in Attachment 3.
aw
Attachments:
Attachment 1 - Key Map
Attachment 2 - Design Precincts — Urban Design Plan for West Main Central Area
Attachment 3 - Proposed Zoning By-law
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REPORT PSD-033-04 Page 6
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Interested parties to be notified of Council's decision:
Andrew Glass to
Zellers Canada Limited
8925 Torbram Road
Brampton, ON L6T 4G1 ,,
Robert Hann
Valiant Property Management
177 Nonquon Road
20th Floor
Oshawa, ON L1 G 3S2
Scott Muir
1599 Green Road
Bowmanville, ON L1 C 3K7
Peter Smith .w
Bousfields Inc.
Suite 200
3 Church Street
Toronto, ON M5E 1 M2
..
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ATTACHMENT 1
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PRINCE WILLIAM BOULEVARD -�
,,. Bowmanville Key Map
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ZBA 2003-040
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CA SPA 2003-037
Site Plan Amendment
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4 7REWIR Owner: Valiant Property Management
ATTACHMENT 2 No
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,m t i AUMMENT 3
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 2004-
being a By-Law to amend By-Law 84-63,the Comprehensive Zoning By-law for the
Corporation of the Municipality of Clarington
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By-Law 84-63, as amended, of the Corporation of the former Town of
�. Newcastle in accordance with application ZBA 2003-040 to permit a 520 m2 warehousing
expansion to the existing Zellers department store and recognize two existing retail
expansions;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
�. Municipality of Clarington enacts as follows:
1. Section 16.5.14"GENERAL COMMERCIAL EXCEPTION (C1-14)ZONE"is hereby
amended by replacing Section 16.5.14 d)ii)with the following:
"ii) a maximum of 17,910 square metres of leasable total floor area shall
be constructed within (C1-14 Area A)."
2. This By-Law shall come into effect on the date of the passing hereof, subject to the
err
provisions of Section 34 of the Planning Act, R.S.O. 1990.
By-Law read a first time this day of 2004
By-Law read a second time this day of 2004
By-Law read a third time and finally passed this day of 2004
John Mutton, Mayor
yr
Patti L. Barrie, Municipal Clerk
Leading the Way REPORT
PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
- Date: Monday, March 8, 2004
Report#: PSD-034-04 File #: PLN 8.6.5 By-law#:
Subject: OMB DECISION ON APPEALS BY THE TDL GROUP LTD.
258 King Street East, Bowmanville
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-034-04 be received for information.
f
Submitted by: Reviewed by:
D . Crome, MCIP, R.P.P. ranklin Wu,
Director of Planning Services Chief Administrative Officer
.. CP/DJC/df
3 March 2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F (905)623-0830
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REPORT NO.: PSD-034-04 PAGE 2
1.0 BACKGROUND
1.1 The TDL Group applied for site plan approval in April 2002 and removal of holding
application in September 2002, for the property located on the north west corner of Kin
Street East and Galbraith Court in Bowmanville. They proposed to construct a 130 m
restaurant with a drive-through facility on the property. Appeals were filed to the OMB
for failure by the Municipality to make a decision on these applications within 90 days.
On January 6, 2003, Council adopted an Interim Control By-law for the lands known as •
the King Street East Corridor, which included the subject lands. The TDL group, Janet
and John Rice, George Tzalis, the Bowmanville Mall and the Jean Coutu Groupe filed
appeals to the Interim Control By-law. Janet and John Rice had also appealed an ••
application for site plan approval for 209 and 215 King Street East, the Kentucky Fried
Chicken and Pizza Hut property. Staff was able to negotiate a withdrawal of the appeals
by the Bowmanville Mall and the Jean Coutu Groupe. .r
1.2 The Municipality's solicitor and the Director of Planning and Engineering have briefed
Council on the OMB's decision. The purpose of this report is to summarize the decision
for the public.
2.0 OMB HEARING AND DECISION
2.1 The procedural order for the hearing divided the hearing into two phases: Phase 1
dealing with the Interim Control By-law and Phase 2 dealing with the site plan and
zoning appeals by the TDL Group. The OMB scheduled five days at the end of June to
hear the appeal to Interim Control By-law, as well as the two appeals by the TDL Group
Ltd. At the end of the five days of hearing all the evidence related to the Interim Control INN
By-law appeal had not been heard. As a result the Board member determined an
additional 10 days was needed to hear the remainder of the evidence and argument on
the appeal to the Interim Control By-law and the two appeals by the TDL Group Ltd. ,d
The hearing was adjourned until December 2, 2003, the first available date
accommodating the schedules of the board member and the solicitors for the TDL and
the Municipality.
2.2 While the Board hearing was adjourned the Municipality completed the King Street East
Corridor Study. A report with the study findings was prepared for Council's
consideration in September. In October, Council adopted an Official Plan Amendment
and zoning by-law amendment, implementing the study recommendations related to
land use and repealed the Interim Control By-law. Both amendments were appealed to .�
the OMB by three different parties, including the TDL Group Ltd.
2.3 When the hearing resumed in December, George Tzalis withdrew his appeal as the •
Interim Control By-law had been repealed. The lawyer for the Municipality brought
forward a motion requesting that the Phase 1 portion of the hearing be terminated. He
argued that there was no point in continuing with the hearing on the appropriateness of
the Interim Control By-law. The Municipality had completed the study intended during
the Interim Control By-law, adopted Official Plan Amendment and Zoning By-law
Amendment implementing the study recommendations related to land use and repealed
the Interim Control By-law. Therefore, there was no longer a by-law in place for the
OMB to amend, repeal or confirm. He further argued that the TDL applications should
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REPORT NO.: PSD-034-04 PAGE 3
be reviewed in the context of the planning policies that the Municipality had adopted
through Official Plan Amendment #36 and a related Zoning By-law Amendment.
Therefore, the appeals by TDL on the site plan and removal of holding applications
should be dismissed or consolidated with the appeal of Official Plan Amendment and
the related zoning by-law amendment for the King Street East Corridor.
n„ 2.4 The Board after receiving both verbal and written argument provided a ruling on the
motion. The Board member ruled that the appeal to the Interim Control By-law was
moot and the Phase 1 portion of the hearing should not continue. However, the Board
.. member determined that because the Official Plan Amendment and zoning by-law
amendment have been appealed, and the Interim Control By-law was repealed, the
planning regulations in place prior to January 6, 2003 are applicable for the review of
.. the TDL applications. As a result the appeal by TDL on the site plan and removal of
holding applications would proceed. The balance of the two weeks, as well as two
additional days, were dedicated to planning, transportation and urban design evidence
... and legal argument with respect to why the application and removal of holding
application should, or should not be approved.
•• 2.5 In February the Board released its decision (Attachment 1). In summary the Board
allowed the appeal on the site plan application, preferring the evidence of TDL on most,
but not all, issues. However, on the removal of holding, the Board determined that there
is need to have intersection improvements completed at Galbraith and King St. E. prior
to allowing the development to proceed. Therefore the removal of Holding is premature.
"However, due to the promising manner that intersection improvements were addressed
�- by the Municipal Engineer, his engineering consultants . . . the Board will withhold its
Order dismissing the Appeal for six months to allow, in the public interest, for the
intersection improvements to be advanced in the good faith expressed to date."
3.0 FOLLOW-UP ON THE DECISION
3.1 Further to the Solicitor's report to Council on the decision, and Council's authorization,
an application seeking leave to appeal certain aspects of the Board's decision has been
filed with the Divisional Court on the grounds that the Ontario Municipal Board erred in
law. The Municipality's Solicitor will continue to keep Council informed of ongoing
matters related to the Board's decision.
3.2 Engineering Services is continuing to review opportunities for improvements to traffic
safety, operations and capacity for the King Street East Corridor.
„�. 3.3 A pre-hearing conference on the appeals of Official Plan Amendment #36 and the
related Zoning By-law to implement the King Street East Corridor is being scheduled for
April.
Attachments:
Attachment 1 - O.M.B. Decision
ObJ
ATTACHMENT 1.
ISSUE DATE:
February 4, 2004
DECISION/ORDER NO: PL021066
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0214 Ontario PL030235
Ontario Municipal Board
Commission des affaires municipales de I'Ontario .�
Janet Rice and John Rice have referred to the Ontario Municipal Board under subsection 41(12)
of the Planning Act, R.S.O. 1990, c. P.13, as amended, determination and settlement of details
of a site plan for lands composed of 209 and 215 King Street East, in the Municipality of
Clarington
OMB File No. M020115 (PL021066)
TDL Group Ltd. has referred to the Ontario Municipal Board under subsection 41(12) of the
Planning Act, R.S.O. 1990, c. P.13, as amended, determination and settlement of details of a
site plan for lands identified as 258 King Street East, in the Municipality of Clarington
O.M.B. File No. M020094 (PL020908)
TDL Group Ltd. has appealed to the Ontario Municipal Board under subsections 36(3) of the
Planning Act, R.S.O. 1990, c. P.13, as amended, from Council's refusal or neglect to enact a
proposed amendment to Zoning By-law 84-63 of the Municipality of Clarington to remove the
Holding (H) symbol from lands municipally known as 258 King Street East, in the Municipality of
Clarington
OMB File No. Z020171 (PL020908)
Janet Rice and John Rice, TDL Group Ltd., 591617 Ontario Limited, Le Groupe Jean Coutu
(PJC) Inc., and Bowmanville Mall have appealed to the Ontario Municipal Board under r
subsection 38(4) of the Planning Act, R.S.O. 1990, c. P.13, as amended, against Interim Control
Zoning By-law 2003-01, in the Municipality of Clarington
OMB File No. R030046 (PL030235) r
APPEARANCES:
Parties Counsel*/Agent
TDL Group Ltd. S. Makuch*
S. B. Leisk*
Municipality of Clarington D. Hefferon*
591617 Ontario Limited George T. Zalis
DECISION OF THE BOARD DELIVERED BY N.C. JACKSON
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Before the Board in this Hearing are a number of Appeals to Clarington Interim
aw Control By-law 2003-01 passed January 6, 2003 to be in effect for the period of one
year. There have been a number of settlements with Appellants and other Appellants
have chosen not to be present. Only TDL Group Ltd. (hereinafter referred to as TDL)
is now present as an Appellant to the Interim Control By-law. Also part of this hearing
and set for hearing by this panel following the Interim Control By-law first phase hearing
.. is a hearing on TDL Appeals to determine a site plan and to amend Zoning By-law 84-
63 to remove the H Symbol for property at 258 King Street, in the Municipality of
Clarington. The removal of the H is related. Both of these TDL Appeals on site Plan
determination and the removal of the H were set for Hearing by this Board but were
adjourned at the request of Clarington to be heard with the Interim Control By-law.
That decision was contested by TDL, however at this point in time the site plan and
related H-zoning removal are within a Procedural Order of this Board providing for
hearing by this panel. A site plan control Appeal by Janet and John Rice for their
property at 215 and 209 King Street was also consolidated with the Interim Control By-
law Appeals. That appeal, at the request of counsel for the Appellants Rice, was set for
a later date before this panel and then not proceeded with. The Rice site plan control
Appeal has not been abandoned. The Appellants Rice and their counsel, are not
,,. present in this Interim Control By-law first phase hearing although they did appeal the
Interim Control By-law.
.. This Panel commenced hearing evidence during the week of June 23, 2003 on
the TDL Appeal to Interim Control By-law. Evidence was not completed in that week
and the Hearing was adjourned to December 2, 2003. That delay was in part due to
commitments by Counsel for TDL. Counsel for Clarington sought a one-day
adjournment to December 3, 2003 that was granted on Consent.
On the resumption of this Hearing on December 3, 2003, counsel for Clarington
.. informed the Board that Clarington Council had enacted new zoning, an Official Plan
Amendment and repealed the Interim Control By-law 2003-01. The Repealing By-law
2003-173 was given three readings and passed on October 20, 2003. The new zoning,
By-law 2003-153 and Official Plan Amendment 36 were passed the same date, October
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20,2003. To date, there have been four Appeals to the new Zoning and Official Plan
Amendment. Three of the Appellants were not Appellants to the Interim Control By-law
and not Parties in the present Hearing. Accordingly, following the discussion with
counsel present, this Panel of the Board determined that the Appeals to the new Official
Plan Amendment and Zoning would be heard by new panel of the Board following the ..
Municipality applying to the Board for a Hearing date. The presently constituted panel
then would not hear evidence on those new instruments. It was noted by counsel for
the Municipality that included in the new instruments were changes in zoning and the
Official Plan from commercial to residential for the TDL property at 258 King Street.
On December 3 2003, The Municipality moved for the striking of issues 1 to 3
inclusive from the Issues List in the Procedural Order, dealing with TDL's appeal to the
Interim Control By-law. The effect of that Motion is to terminate this Phase 1 Hearing.
Mr. Hefferon for the Municipality asserts that the three issues associated with the
repealed Interim Control By-law are now moot. He relies upon that doctrine as set out
in Borowski v. Canada, [1989] 1 S.C.R. 342. In that case, Mr. Justice Sopinka explains
the mootness doctrine as follows:
The doctrine of mootness is an aspect of a general policy or practice that a
Court may decline to decide a case which raises a hypothetical or abstract
question. The general principle applies when the decision of the court will not
have the effect of resolving some controversy which affects or may affect the
rights of the Parties. If the decision of the court will have no practical effect on
such rights, the court will decline to decide the case. The essential ingredient
must be present not only when the action or proceeding is commenced but at •
the time when the court is called upon to reach a decision. Accordingly, if
subsequent to the initiation of the action or proceeding, events occur which
affect the relationship of the Parties so that no present live controversy exists
which affects the rights of the Parties, the case is said to be moot. The
general policy or practice is enforced in moot cases unless the court exercises
its discretion to depart from its policy or practice.
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The Court then outlined the following three considerations:
1. The competence of the court is rooted in the adversary system. Are
660
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there collateral consequences of the outcome that will provide the
necessary adversarial context?
2. Judicial economy.
•- 3. The need of the court to demonstrate an awareness of its proper law
making function. Pronouncing in the absence of a dispute may be
viewed as encroaching on the legislative branch.
Moreover, Mr. Hefferon asserts that a repealing By-law does not require approval
and is not before this Board. Re: Cadillac Development Corp. Ltd. et a/ and City of
Toronto (1974) 1 O.R. (2d) 1 and Re: City of Hamilton Official Plan Amendment 12 and
By-laws 84-64 and 88-86(1990) O.M.B.R.476.
UW
Mr. Hefferon then requests that the TDL Group Ltd. Site Plan and related H
removal not be heard by this panel, but be heard by the new panel of the Board after
the hearing of the new Official Plan and Zoning Amendment 2003-153.
Mr. Makuch for TDL Group in his primary argument, does not dispute mootness
but asks that the Board find the repeal date not be on October 20, 2003 but effective
back to the day of passing - January 6, 2003. In the alternative, Mr. Makuch asks that
this hearing continue based upon the collateral consequence that he has applied for a
r.. building permit which may be litigated. In that litigation the three issues sought to be
struck, could, he asserts, if a finding is made in his favour, be relevant as to the timing
of the permit application and its determination. The three issues relate to an attack on
the Interim Control By-law respecting bad faith, lack of planning purpose and failure to
exempt the TDL property from the By-law.
Mr. Makuch requests the second phase hearing on his site plan appeal and
removal of the H be heard by this panel based upon the doctrine of adjudication upon
the planning instruments in effect at the time of the Application. Clergy Properties Ltd. v.
r•• City of Mississauga 34 O.M.B.R. 277 as confirmed in Greater Toronto Airports Authority
v. Clergy Properties Ltd. (Div.Ct.) File No. 3/97.
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The Board has carefully considered the oral and written legal argument. Both
Parties agree the Board has jurisdiction to rule on this issue of mootness as inherent to
the Board's jurisdiction to decide questions of planning and law under section 37 of the
Ontario Municipal Board Act. Toronto (City) v. Goldlist Properties Inc.,[2003] O.J. No. .�
3931. The Board finds issues 1, 2, and 3 as related to the Interim Control By-law to be
moot as a result of the repeal of that By-law. The Board is aware that there may be a
dispute in respect of a building permit application made by TDL in 2002. The
jurisdiction over any other possible dispute rests with the courts under the Building
Code Act. The Board has listened carefully to arguments imputing bad faith as a result
of the repeal. Those arguments, following the repeal, are for the Courts to determine. .rr
Although the Board was interested in the effect of the repeal, particularly under the
enabling legislation in section 38, subsections 6 and 6.1 of the Planning Act, the Board
cannot implement, following a legislative repeal, in the normal manner of a Board
ordered repeal or amendment to the By-law, if it found in favour of TDL on those three
issues. The request of TDL to order a repeal effective the date of enactment appears
retroactive and more in the nature of a Declaration that is best left to the courts,
following the repeal. The Repealing By-law is not before the Board nor does it require .�
approval. It may be judicially interpreted.
The Board understands that in repealing the Interim Control By-law on October
20, 2003, the Municipality can no longer claim the benefit of the deeming in section
38(6.1) as they could have, if its Interim Control By-law had expired before the new
zoning comes into effect. An Interim Control By-law comes into effect on the day it is
passed whereas normal Zoning under section 34 of the Planning Act, if appealed,
(inchoate), does not come into effect until the disposition of the Appeals by the Ontario
Municipal. Board. The deeming of section 38(6.1) of the Planning Act expanded the
normal breathing space intended by the Legislature from the term of the Interim Control
By-law to the time of disposition by the Board of the new section 34 Zoning By-law.
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If the Municipality is successful in the new Appeal of the section 34 Zoning By-
as law, that By-law could date back in effectiveness to the date of its passage on October
20, 2003. If the Municipality is not successful, in all respects, the new section 34 By-
law, depending on disposition, may not date back. Those considerations and
inferences as to the intent in giving up the deemed extension to an interim control under
section 38(6.1) at a point, after the Appellants case is in on the Interim Control By-law,
and the Municipality has only commenced its case, are best left to the Courts. At this
point in time, collateral consequences are indefinite and not of sufficient clarity to deter
from the general principle of mootness. The Board finds for the Municipality on the first
part of its Motion and orders issues 1, 2, 3, on the Issues List of the Procedural Order,
struck.
With regard to the second part of the motion, to adjourn the second phase (site
plan control and deleting the H from the Zoning), of this Hearing to the new hearing on
By-law 2003-153 and Official Plan Amendment 36 (not yet fixed as to time), the Board
finds against the Municipality for the following reasons. Based upon the Clergy principle
affirmed in the Courts aforementioned, the Appellant has the right to have the site plan
` control appeal and the second Appeal related to the lifting of the H in the Zoning heard
under planning instruments in effect at the time of the Application. The Interim Control
By-law is repealed. The new Zoning By-law 2003-153 is not in effect as it is under
Appeal. If By-law 2003-53 withstands the appeals and comes into effect, its effective
we date would be the date of its passing. That is yet to be determined. The adjournment of
the site plan and H-Zoning appeals to this time and to this panel was made in
.. conjunction with the Interim Control By-law at the request of the Municipality. This panel
is seized, and in accordance with the Procedural Order, those Appeals ought to be
heard. This Hearing will continue to hear the TDL Appeals respecting site plan
approval and the lifting of the H-Zoning under the Zoning and Official Plan in effect at
the time of the Applications and now in effect following repeal of the Interim Control By-
law.
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The Motion of Clarington is accordingly granted in part to strike issues 1 to 3 .r
inclusive from the Issues List of the Procedural Order. The Motion is not granted in
respect of the adjournment of the second phase of this Hearing to the new hearing for
Official Plan Amendment 36 and Zoning By-law Amendment 2003-153.
Second Phase of the Hearing-Site Plan Control Appeal and Appeal from the
failure of Clarington to lift the H Holding Symbol from By-law 84-63 by Zoning
Amendment. `
258 King Street east is a vacant property in the King Street East Corridor of the
Bomanville urban area, Municipality of Clarington. The property is 36.58 meters in
width, 49 meters in depth, with a size of 1796 square meters. The site is leased and is
under option by TDL. The location is at the northwest corner of King Street East and
Galbraith Court, a residential cul-de-sac, serving approximately 92 homes. Across King
Street, south of the subject property is the Bowmanville Mall with an exit—entrance from
King Street East. To the east across Galbraith is the Strathaven Nursing Home with
some 329 beds. To the west, on King Street East is the Henry Apartment Building with .r
some 52 units. King Street East abutting the subject property is a five-lane arterial
which changes in number of lanes west of Frank Street. King Street is recognized
under the Clarington Official Plan as the primary commercial street of Bowmanville.
258 King Street East is designated in the Official Plan as Strip Commercial. The Plan
requires the Main Central Area (the subject property is part of the Main Central Area of
the Bowmanville Urban Area) to be developed in accordance with urban design •.+
objectives and to be a place of high quality urban environment for pedestrians.
Proposed is one-storey restaurant of 130.9 square meters. Twenty- six seats are ..
planned inside with a take-out stacking line with capacity for 15 cars. Parking spaces
are provided for nine cars, none of which are located within the front yard facing King
Street East. The front yard setback is 11 metres from the property line to building face.
There is an additional seven-metre strip to the sidewalk reserved through an earlier
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street widening. Vehicular access is planned to Galbraith Court with no vehicular
... access to King Street East. A loading area is planned to the rear-north area of the site.
Pedestrian access is planned from King Street East. Current zoning in effect is
Neighbourhood Commercial permitting an eating establishment — a take out. The
primary use must be consumption of food off the premises. The Holding Symbol has
the effect of restricting this and other uses while the Holding Symbol remains in effect.
Following the filing of Applications for site plan Approval and Zoning Amendment
.. to remove the H Symbol, the Municipality failed to approve of the site plan following
discussions and circulation. The Application to remove the H was not circulated or
processed and was not approved. Both Appeals, as noted above were consolidated
and are heard together. The Board undertook a site visit with counsel for the Parties so
aw as to best appreciate evidence brought forward in the Hearing. The Board hearing was
hotly contested with each side calling expert planning witnesses, traffic design and
r.
engineering and urban design evidence, followed by informed, cogent, legal argument.
Site Plan Control Reference to the Ontario Municipal Board
Very early in this site plan control process, in writing, the Director of Engineering
of the Municipality, with support from his consulting engineers on retainer, expressed to
the TDL that TDL ought to look for another site and that he could assist. The reasons
given amounted to concerns with the capacity of King Street East, the accident rate at
"" the intersection of King Street East and Galbraith Court and that the site at 258 King
Street East was too small. It should be noted that TDL had recently tried to locate at
219 King Street East. TDL had, following discussions with the Municipality, particularly
over access, abandoned the application. In viva voce evidence by the Director of
.• Engineering it was apparent to the Board that his concerns were heartfelt arising for the
safety of users of municipal roads under his mandate. In his evidence he referred to
other Tim Horton outlets in another municipality, where he lives that at peak times may
backup, in the stacking lane, and onto the street access. There are admissions in the
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written materials filed that led planning and engineering staff of the Municipality to
consider that they could not achieve their goals through the site plan control process
and accordingly Clarington proceeded with the Interim Control By-law as noted above. •�+
Through a lengthy site plan control process for 258 King Street East, evidenced by
correspondence filed with the Board, there is an effort by both sides to arrive at a
mutually acceptable site plan. The use was recognized by the Municipality and
constructive suggestions were advanced by the planner of the municipality. Those
suggestions were mainly accepted by TDL:
The Proposed building was downsized from 230 square meters to
130 square meters;
Access originally proposed to King and Galbraith was restricted to
Galbraith;
The location of the building was reconfigured, landscaping, design
features and fencing were addressed;
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The motor vehicle stacking lane was increased to 15 spaces with
capacity for over-storage of three more spaces on site,
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Nine on-site parking spaces were provided in accordance with the
Zoning By-law,
The number of eat in chairs was reduced to 24, pedestrian access
was provided from King Street East.
Technical agencies and the Region on circulation raised no objection. From this
process and the viva voce planning evidence at the hearing, the Board concludes the
planning process was proceeding to the determination of a site plan, if off-site traffic
engineering for the intersection could be resolved.
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Traffic
There was however a concern with intersection traffic that was first expressed by
the Director of Engineering. That resulted in TDL being requested to file an Engineering
,— Report on the accident history at King Street East/Galbraith intersection. That was filed
and the consultant concluded that from the accident history, the problem movement was
a northbound left hand movement at the Bowmanville Mall access. That movement, the
engineering consultant concluded was not relevant to the proposed development. TDL
was then requested by the Engineering consultant for the Municipality, to undertake a
trip generation and trip distribution analysis. That second report was prepared by
Engineers for TDL and filed with the Municipality. That report based its findings on ITE
Trip Generation Manual and trip generations of Tim Horton establishments in the
Greater Toronto Area. It notes from Traffic engineering literature based upon surveys
that 70% of traffic generated by fast food facilities is impulse traffic. Morning peak, in
and out volume was estimated at 85 trips per hour. Consulting engineers for the
Municipality could, after deliberations with engineers for TDL, .not accept trip generation
.. figures proposed. Following disagreement on traffic engineering trip generation and
then concern respecting level of service operating levels at the intersection of King
Street East and Galbraith Court, the proposed site plan was not approved, a reference
was made to this Board to determine the site plan and Interim Control was passed by
the Municipality.
The Municipality sought through the Board process, disclosure of data of similar
sized Tim Horton establishments (Model 1400). Restaurants at 3316 Lake Shore
Boulevard West, Toronto, 426 Kipling Avenue, Toronto, 380 Weston Road, Toronto
were surveyed as were larger restaurants at Highway 2 and Centrefield Drive and
Highway 2 and Townline Road, the latter two in Clarington. The municipal consulting
engineers carried out field research at the above five locations regarding parking and
traffic characteristics. Conclusions reached include:
1. A higher trip generation up to 350 per peak hour with resultant high
turning movement volumes on the public road system. Trip Generation
rates vary with floor area and the volume of passing traffic. At the two
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Clarington sites, trip generation has exceeded earlier estimates.
2. Parking and stacking numbers varied by site but 15 spaces for stacking
"may be sufficient," although the conclusion emphasizes the difficulty in
being definitive.
3. Parking at the three 1,400 restaurants was found to be inadequate and
on the subject site the nine proposed parking spots were found to be
insufficient, such that there could be adverse impacts on the residential
neighbourhood.
4. The conclusion reached regarding the proposed use is that with higher
turning movement vehicular traffic, the existing safety issue in the
intersection would be exacerbated.
5. Improvements recommended include restricting the Bowmanville Mall
Access opposite Galbraith Court to right turns only and establishing a
new signalized access for the Bowmanville Mall to the east of Galbraith
Court and opposite the Strathaven Lifecare Centre.
The Director of Engineering clarified that meetings had been held with the Mall
and Strathaven representatives with some agreement. Public information meetings r
were scheduled for early January 2004, to further the intersection change process. This
appears to the Board to be a proactive process for which the Municipality ought to be .�
acknowledged. The importance of the intersection change is clear from the evidence of
the municipal consulting engineer that this existing intersection must remain
unsignalized although meeting traffic warrants, due to the close proximity of an existing
signalized intersection to the west. The possibility of confusing the motorist is called -+
"conspicuity".
The municipal consulting engineer's evidence addressed how the intersection
was now operating and how it could operate with projected traffic for TDL proposal. The
conclusions reached were that southbound left turn would be at level of service F during
mid-afternoon Saturday, peaktime for both TDL operation and for the road (the evidence
of TDL is that the peaks do not occur at the same time on Saturday). The same Level
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of Service F is evident in the municipal consulting engineering evidence for existing
.� northbound left hand turns from the Bowmanville Mall at peaks.
The consulting engineer retained by TDL for this hearing, did not present the
same type of trip generation actual data nor a formal traffic impact assessment for the
proposed TDL restaurant. Rather he undertook a gap study and then mixed that data
with market and other data from other TDL restaurants. His estimated trip generation
was at peak 200 in and outs. Although the evidence of the consulting traffic engineer for
the Municipality was more direct and "by the book" - the Highway Capacity Manual, the
Board found the evidence of the TDL consulting engineer helpful as well. The timing of
gaps is referenced in the Traffic Manual for unsignalized intersections - the American
Highway Capacity Manual 2000. This Manual provides under Performance Measures
that the computer model is based upon a critical gap size. The Manual references the
assistance of field data and the importance of not focusing on a single measure of
effectiveness for the worst movement only. The TDL traffic consultant showed a high
degree of familiarity with other TDL operations, setting the context of other requirements
and site plans. For instance, the goal of serving a customer every 25 seconds in the
context of efficiency, staffing and location was helpful. The TDL consulting traffic
witness presented a video taken on the second Saturday before Christmas, one of the
busiest days of the year for the Bowmanville Mall. The timing as with other similar
evidence was disputed as to road peak and TDL peak. The Board was satisfied the
r. video made, Exhibit 30, was proper reply evidence depicting significant gaps across the
King Street East - Galbraith Court intersection. The TDL witness suggested other traffic
considerations such as two lanes south on Galbraith on existing pavement, adjusting
the stop line and concurring in improvements to the Mall entrance. He suggested this
r. access to the Bowmanville Mall backed up due to a poorly designed site plan for exiting.
The Municipal consulting engineer also queried site circulation based upon his
surveys. In his conclusion, after reviewing an additional TDL store in Cobourg near the
401 with signage on the Highway, he stated, "If you build it, they will come". This
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statement the Board disregards as an admission of the difficulty of arriving at any
meaningful standard.
Two residents residing on Galbraith Court testified of their concerns with safety
arising from accident reports.
The Board in weighing the traffic evidence finds that from the cogency of the
Municipal Traffic evidence, when combined with the history of 27 accidents in the King w+
Street East — Galbraith Court intersection in the last five years, that there is a need to
address intersection improvements prior to this project proceeding. The accidents and
evidence adopted by the Board.relates primarily to turns in and out of the Bowmanville
Mall. The approval of a site plan is however not the proper tool to address off-site
improvements. Site plan approval under section 41 of the Planning Act is site oriented.
First City Shopping Centre Group v. Gloucester, [1990) O.M.B.D. No. 2035 at 7 and
Polla v. Toronto (City) Chief Building Official, [2000) O.J. No. 4399. Counsel for .r
Clarington, concedes this point, but argues the state of the intersection is relevant to the
other Appeal respecting the lifting of the H Symbol. The Board, in the site plan Appeal Wo
must find that off-site intersection considerations are beyond its jurisdiction to consider
under section 41 of the Planning Act. The consideration of same in the other Appeal
will follow.
Parking on site can be a site plan control consideration if not legislated in the
Zoning By-law. In this case nine on site parking spaces are provided on site. In
February of 2000 a Joint Municipal Study of Fast Food Restaurant, Drive-Thru and
Parking was completed. Clarington participated in the study. Although the study was
not formally adopted, evidence in this Hearing indicates it has been applied. Although
that study would require 19 parking spots on this site, the Study states, "the results of
the survey of parking utilization suggest that a reduced parking ratio for fast food drive-
thru restaurants is justified in comparison to standards for convenience restaurants
without drive-thru lanes". This principle is not disputed by the traffic engineers testifying
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in this hearing. That study could require 12 spaces in the drive-thru. A 15-space drive-
.. thru with capacity for three more spaces on site is provided. The Board finds from the
planning and traffic evidence of TDL that the combination of nine parking and 15 spots
in the drive thru are reasonable. Since nine spaces are in the Zoning By-law of
Clarington for on site parking, the Board is, in any event, not in a position to impose
more. Martins v. Ottawa (City), [1996] O.M.B.D. No. 320 and Kally's Restaurant Inc. v.
Scarborough (City), [1991] O.M.B.D. No.1248, reversed on other grounds, 12 O.R. (3d)
312 9 (Div. Ct.).
The drive-thru itself provides 15 spaces, with capacity for 18. The drive-thru was
crucial to the first expression of concern in the site plan process. This stacking lane is
not regulated under the current zoning By-law and is subject to regulation under site
aw plan control. The evidence of TDL that the drive-thru capacity is generous, relative to
other sites with problems, is truly a distinguishing factor. This conclusion is admitted by
the Municipal traffic consultant after an in-depth survey and study of other comparable
sized operations.
.. On site circulation was questioned. The evidence asserted by the TDL witnesses
is that pedestrian access crossing the stacking lane is safer than through a parking lot.
The loading space, also regulated by the Zoning By-law, provides for forward entry and
backup into the 15th space at the end of stacking line. Although the size of the delivery
truck was questioned, it was reasonably answered that different sized trucks are used
relative to the size of space on the different sites. On-site circulation is found to be
reasonably provided for on the site plan.
Urban Design
The Official Plan of the Municipality requires the consideration of urban design
principles including:
1. Street front oriented;
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2. Ease of access and safety;
3. Parking to be to the side and rear;
4. Land use compatibility through appropriate siting; .�
5. Design and landscaping;
6. Existing trees are to be preserved where possible;
7. Pedestrian areas;
8. Building siting to provide a continuous edge to the street, and
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9. Consistency of setback with the established building line of
abutting properties.
Municipal evidence was entered through a staff planner and a consulting urban
designer. They asked the Board to consider the maintenance of a number of mature
trees at the northwest corner of the site. The building they suggested should be
enlarged and reoriented, so that the larger side view would face King Street. They
requested that the pitched roof on the King Street face functionally extend around the
building to integrate with residential uses on Galbraith Court. With respect to buffering,
it was requested the Board consider a nine metre setback to the south of the property to
be sensitive to the proximity of the stacking lane, with impact of noise, light and
emissions on the residential home to the south. They suggested a 1.8 metre buffer to
the west to buffer the five-storey apartment building.
Planning evidence and urban design evidence from TDL suggested that in the
site plan process the building had, in redesign, become street oriented. It had been
moved but now was setback in accordance with the Strathhaven setback and minimum
front yard zoning setback. That front zoning setback would have to be amended if the
building was to be brought to street edge. Parking is situate to the rear and west side .�
of the proposed building and no parking is provided either in the front yard abutting King
Street or the yard abutting Galbraith Court. The evidence of TDL through its urban
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designer, an architect previously employed administering site plan approval for the City
of Toronto, is that this proposal will enhance the street pedestrian realm with the
building being brought closer to the street yet conforming with other policies respecting
setback of other buildings. The evidence of the TDL witnesses confirmed compliance
with the Municipality's landscape Design Guidelines whereas the municipal consulting
urban designer was not familiar with those Municipal Guidelines set out in Exhibit 19.
The same municipal witness was not familiar with the detail of Ministry of the
Environment Guidelines on Noise to substantiate his concerns raised on noise.
The Board will not impose greater setback and buffering than is contained in the
Municipalities Zoning and Landscape Guidelines. The three metre setback to the north
together with an existing fence were recognized by the municipal planner in the earlier
detailed site plan control process as was the fence proposed in accordance with the
Zoning on the westerly lot line. Significant landscaping on the separate landscaping
plan, a part of the site plan package, was reviewed earlier with the Municipality and
seemed acceptable at that time. Credibility is diminished when there is not consistency
with the earlier municipally administered site plan process. The voice speaker box has
been located toward King Street where the proposed building will act as a buffer for the
residence to the north and west. The Board finds general conformity of the proposed
site plan with the Official Plan and in particular, with the urban design policies set out
therein and in the Secondary Plan.
The Board will however require that the roofing design, as depicted facing King
Street, be consistent on all sides. In addition, the height of the fence to the west is to be
reduced to .75 meters for a distance of three metres as specified in section 3.1(1)0 of
the Zoning By-law. Thirdly, TDL is required to submit a lighting plan showing the
manner in which light will be deflected away from the residential neighbours. Fourthly,
the pylon sign will be relocated and vegetation removed from the southwest corner in
r- accordance with section 3.21 of the Zoning By-law.
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The Board was urged by the Municipal counsel to not approve of the site plan.
Counsel argued that the deletion of the word "settle" in section 41,subsection12.1 of the
Planning Act, as it now reads through an amendment in 2002 strengthened the Board's r+
position to not approve of the site plan. The Board, on consideration, believes the
continuation of the word "determine" with the word "referral" in section 41 leaves the
Board with a similar jurisdiction as before the amendment. That amendment was made
in an omnibus bill for efficiency dealing with repetition in the legislation. The Board does
agree with Municipal Counsel that even in the absence of direct language in section 41
of the Planning Act to allow or dismiss the Appeal, the Board could, where evidence
warranted, refuse to approve of the Site Plan. In this case, the evidence does not so .
warrant and the Board chooses to determine the site plan as set out above. The Board
requires the Plan be changed to reflect the above and will remain seized for
implementation in the form of amended plans and an agreement in the form of Exhibit
17. ..
Appeal to remove the H Holding Symbol
This appeal was not processed by the Municipality pending the resolution of the
site plan. There was limited evidence and argument on this Appeal in this Hearing.
There is no argument as to invalidity of the use of the Holding mechanism under the
enabling authority section 36 of the Planning Act. Section 36(2) of the Planning Act ..
requires that the Official Plan contain provisions relating to the use of the holding
symbol. The main section 36(1) stipulates that the Council may specify the use to which
the lands may be put in the future when the Holding Symbol is removed by amendment
to the By-law. Section 36(4) provides for an Appeal to the Board if Council refuses or
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neglects to make a decision on an application to amend the By-law. The Board's
authority is to hear the Appeal and dismiss or amend the By-law to remove the holding
symbol.
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The Board is urged by the Municipality to dismiss the Appeal since it is argued
the amending By-law is not in accordance with the Official Plan and would then
transgress section 24 of the Planning Act. The Official Plan provides inter alia, in
section 23.4.3, Holding provisions may be used to ensure, that prior to development the
following matters have been addressed and approved to the satisfaction of the
Municipality:
A) services and municipal works;
G) any other requirements as may be deemed necessary by Council
including the implementation of the policies of this Plan.
aw The Board finds conformity with G.
The Zoning By-law provides that with the H, the use of lands shall be limited to
residential uses, conservation, forestry and farm uses exclusive of livestock operation.
The Zoning By-law states the Holding Symbol may be removed upon Council being
satisfied that the uses to be permitted will be adequately serviced; the lands to be used
have adequate access.
The Municipality argues that "services and municipal works" could include the
intersection transportation services. TDL relies upon evidence that the H was passed in
conjunction with the subdivision creating the lot and other residential lots on Galbraith
Court in 1990. A sentence in the Planning Report referenced the lifting of the H when
the Subdivision Agreement was registered.
The Board finds, as set out in the Site Plan Appeal, that there is a need to
address intersection improvements prior to this project proceeding. Those
improvements can be interpreted as municipal works or services and are related directly
to the usability of the subject property. Intersection improvements planned by the
Municipality in moving the mall entranceway and restricting the current Mall access, if
implemented, will satisfy this Official Plan requirement. The Board has carefully
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weighed all Planning and Engineering evidence. The Board notes that the Official Plan
restricts access to King Street and intends the use of local streets such as Galbraith
Court where possible. The Official Plan also prohibits drive-thrus in another down town
designation, the Street Related Commercial Area. The designation of Strip Commercial
on the subject property does not prohibit drive-thrus. The Official Plan encourages the
improvement of traffic operations on King Street. Since the intersection improvement
has not been effected and will involve the final approval of third parties, the Board
concludes that, at this moment the H-zoning Appeal must be dismissed as premature.
However, due to the promising manner that intersection improvements were addressed
by the Municipal Engineer, his engineering consultants and the past and present
consulting engineers for TDL, the Board will withhold its Order dismissing the Appeal for
six months to allow, in the public interest, for the intersection improvements to be
advanced in the good faith expressed to date. The Board may be spoken to by both
legal counsel. If the intersection improvements planned for, proceed, the Board will
hear evidence in a continuation. In the event that the improvements do not proceed, the
Board's Order will issue dismissing the H Symbol zoning amendment. Despite the
Board having found favour with the site plan subject to certain amendments because
the site plan requires that the H be lifted, the Board will dismiss the site plan appeal if
the intersection improvements do not proceed.
TDL has raised the issue of costs. If costs are pursued, Clarington will be served .�
in accordance with the Boards Rules.
ISO
WN
"N.C. Jackson"
N.C. JACKSON
MEMBER
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•
Leading the Way REPORT
•• ENGINEERING SERVICES DEPARTMENT
�- Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, March 8, 2004 Resolution #:
Report#: EGD-09-04 File #: By-law#:
Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY,
2004.
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-09-04 be received for information.
Submitted by: Reviewed by.'
A. S. Cannella, C.E.T. ranklin Wu
Director of Engineering Services Chief Administrative Officer
ASC*RP*bb
February 27, 2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-6506
701
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REPORT NO.: EGD-09-04 PAGE 2
1. BACKGROUND:
1.1 With respect to the Building Permit Activity for the month of February 2004, Staff wish to
highlight the following statistics for the information of Committee and Council.
MONTH OF YEAR TO YEAR TO CHANGE
FEBRUARY 2004 DATE 2004 DATE 2003 OF VALUE
YTD 04-03
Permits Issued 51 139 146
VALUE OF CONSTRUCTION
Residential $5,962,136 $18,195,878 $17,805,728 2.2%
Industrial $5,000 $5,000 $50,000 -90.0%
Government $0 $0 $0 N/A
Commercial $70,750 $1,361,250 $135,111 907.5%
Institutional $60,300 $105,300 $265,000 -60.3%
Agricultural $0 $35,000 $0 N/A
Ontario Hydro $0 $0 $17,000 N/A
Miscellaneous $10,000 $10,000 $0 N/A
TOTAL $6,108,186 1 $19,712,428 $18,272,839 7.9% .�
The following is a historical comparison of the building permits issued for the month of
"FEBRUARY" and "YEAR TO DATE" for a three year period.
Historical Data for Month of"FEBRUARY" Historical Data"YEAR TO DATE"
$25,000,000 00
$12,000,000
$10,000,000 $20,000,000
$8,000,000 $15,000,000
$6,000,000
$10,000,000 �
$4,000,000
$2,000,000
$5,000,000
w
$0 $0
2004 2003 2002 2004 2003 2002
Mvalue $6,108,186 $11,244,347 $4,470,473 ®value $19,712,428 $18,272,839 $6,768,798
r11
.9
REPORT NO.: EGD-09-04 PAGE 3
The following is a comparison of the types of dwelling units issued for the month of
"FEBRUARY" and "YEAR TO DATE".
Dwelling Unit Type FEBRUARY Dwelling Unit Type "YEAR TO DATE
�. 0 2004" 0 14 2004"
Townhouse 0% Townhouse 0
Apartment 13% Apartment
0%
r
0%
17
,.. 14 Single 40
Semi- Detached Semi-
Detached 55% Detached 50
45% 38% Single
Detached
49%
0 Single Detached 17 0 Single Detached 50
r 0 Semi-Detached 14 0 Semi-Detached 40
0 Townhouse 0 0 Townhouse 14
0 Apartment 0 0 Apartment 0
1.2 With respect to building permit activities (over$250,000) and large residential building
• permit activities, the details are provided as follows:
■- APPLICANT CONSTR TYPE LOCATION VALUE
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Attachment#1 — Monthly Building Permit Activity Report
Attachment#2 — Historical Comparison of Building Permit
Municipality of Clarington
Building Services - Monthly Activity Report
February 2004
2004 2003
Type of Construction I February I Year to Date February Year to Date
Residential: Single Detached 17 50 27 31
Semi-Detached 14 40 44 90
Townhouse 0 14 0 0
Apartment 0 0 0 0
Other Construction 10 18 6 15
Sub Total 41 122 77 136
Industrial: New Building 0 0 0 0
Addition/Alteration 1 1 0 1
Sub Total 1 1 0 1
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Government: New Building 0 0 0 0
Addition/Alteration 0 0 0 0
Sub Total 0 Q 0 0 r
Commercial: New Building 0 1 0 0
Addition/Alteration 4 5 2 4
Sub Total 4 6 2 4
Institutional: New Building 0 1 0 0
Addition/Alteration 2 3 1 2
Sub Total 2 4 1 2
Agricultural: New Building 0 2 0 0
Addition/Alteration 0 0 0 0
Sub Total 0 2 0 0
Ontario Hydro: New Building 0 0 0 0
Addition/Alteration 0 0 0 1
Sub Total 0 0 0 1
HVAC, Plumbing & Miscellaneous: 2 2 0 0 r+
Demolition: 1 2 1 2
TOTALS 51 139 81 146
CONSTRC�TUT�'t�ALU
2004 2003
February Year to Date February Year to Date .r
Residential: $5,962,136 $18,195,878 $10,959,236 $17,805,728
Industrial: $5,000 $5,000 0 $50,000
Government: 0 0 0 0
Commercial: $70,750 $1,361,250 $35,111 $135,111
Institutional: $60,300 $105,300 $250,000 $265,000
Agricultural: 0 $35,000. 0 0
Ontario Hydro: 0 0 0 $17,000
Miscellaneous: $10,000 $10,000 0 0
TOTALS $6,108,186 $19,712,428 $11,244,347 $18,272,839
TO
February 2004
Nk
A.
2004 2003
February Year to Date February Year to Date
PERMIT FEES $43,448 $135,949 $75,456 $128,142
rr s
iNSPECTI4 E
2004 2003
February Year to Date February Year to Date
Building Inspections 456 827 416 832
OWN Plumbing Inspections 260 492 295 637
TOTALS 716 1319 711 1 1469
US
Q
IF
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2004 2003
February Year to Date February Year to Date
Single Detached 17 50 27 31
Semi-Detached 14 40 44 90
... Townhouse 0 14 0 0
Apartments 0 0 0 0
TOTALS 31 104 71 121
YEAR: 2004 2003 2002 2001 2000 1999 1998 1997 1996 1995 1994
AREA (to month)
r. Bowmanville 67 468 345 312 188 184 313 423 217 229 406
Courtice 9 180 133 129 231 296 254 295 331 170 388
Newcastle 27 123 131 1 76 110 78 4 5 3 4
Wilmot Creek 29 38 24 19 21 33 21 16 16 10
Orono 1 1 1 2
Darlington 13 17 47 102 31 14 20 17 21 11
Clarke 1 16 15 9 17 17 12 20 10 7 8
Burketon 1 1 1 1 2 2
.. Enfield 3
Enniskillen 2 5 7 6 3 7 3 1
Hampton 3 1 1 1 2 1 2 2 1
Haydon 1 1 2
Kendal 3 2 1
Kirby 1
Leskard 1 1
Maple Grove 1 1
Mitchells
Corners
Newtonville 3 3 3 1 2 J 2
Solina 3 1 1 1
Tyrone 3 1 9 3
TOTALS 1 104 1843 1701 609 679 640 636 801 601 447 834
Dn:gpafeb4a.doc
_ ? n5
•
�l11 11
Leading the Way REPORT
ENGINEERING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 8, 2004
Report#: EGD-10-04 File #: TR.20.13 By-law#:
Subject: CLARINGTON TRANSIT QUARTERLY STATUS REPORT FOR FOURTH
QUARTER 2003
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-10-04 be received for information.
r
Submitted by: Anthony Cannella Reviewed by: Franklin Wu
Director of Engineering Services Chief Administrative Officer
ASC*jb*jw
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-9282
70U
.r
REPORT NO.: EGD-10-04 PAGE 2
1.0 BACKGROUND
This is the fourth quarter 2003 status report for the Clarington Transit system. The
information contained within this report should be read in conjunction with the Clarington
Transit information found in the Cash Activity Report FND-05-04 prepared by Finance.
2.0 INPUT FROM OTHER SOURCES as
We have received monthly ridership data from the Oshawa Transit Commission.
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3.0 ANALYSIS
At the end of our first full year of operation our year-to-date revenue recovery for „
Clarington Transit was approximately 28.3%. As suggested previously, the industry
benchmark for revenue recovery in the first year of operation is approximately 30%, w
Clarington Transit is certainly within the appropriate range.
Ridership continues to remain steady.
4.0 RIDERSHIP
October November December
2003 2003 2003
Total Adult
Ridership 2,982 2,877 2,660
Total Student
Ridership 8,660 7,861 5,432
Total Sr./Child
Ridership 732 705 660
Total Monthly
Ridership 12,489 11,580 8,827
Average Daily 462 463 353
Ridership based on 27 service based on 25 service based on 25 service
days (one PA day) days days (school was out
for a full 9 of these
days)
Total Transfers 649 514 505
7117
REPORT NO.: EGD-10-04 PAGE 3
5.0 CONCLUSION
Clarington Transit continues to look for ways to improve service to the residents of this
Municipality. In November of 2003 two new routes were introduced in Clarington, one to
Wilmot Creek and the other to Orono. These routes offer alternate day rotating service
to each community. The Wilmot Creek service operates on Monday, Wednesday and
Friday with the Orono service operating on Tuesdays and Thursdays. By taking
advantage of available downtime we were pleased to find that we were able to provide
this service using the school bus extra vehicle we are already currently paying for.
Ultimately the implementation of these two routes promises to be very cost effective.
Clarington Transit staff will be monitoring ridership for both the Orono and Wilmot Creek
routes over a six month period to look at ways that we might adjust the service to suit the
needs of the riders we are serving in both of these communities. A six-month evaluation
report will be forthcoming.
�' 7 0 8
11.
•
Leading the Way REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting: General Purpose and Administration Committee
NN Date: March 8, 2004 Resolution #:
Report#: CSD-02-04 File #: By-law #:
6.
Subject: 2004 MUNICIPAL GRANTS
6.
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report No. CSD-02-04 be received;
2. THAT Council consider all submitted grant requests;
3. THAT all requested funds exceeding the $5,000.00 limit be referred to the
Municipal budget process; and,
4. THAT all applicants be advised of Council's decision.
W
Submitted by: Reviewed b .
J s h P. Caruana Franklin Wu
it ctor of Community Services Chief Administrative Officer
JPC/BT/SC/JM
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET,BOWMANVILLE,ONTARIO L1C 3A6 T (905)623-3379 F(905)623-5506
r.
REPORT NO. CSD-02-04 PAGE 2
1.0 BACKGROUND
1.1 The Municipal Grant process is intended to provide financial assistance to
community organizations providing programs and services within the Municipality
of Clarington. The policy statement (Attachment#1) establishes the objective,
criteria, categories, funding source and public notice for the Municipal Grant
Process.
1.2 The policy provides four (4) distinct categories for grant distribution. Each
applicant must meet the required definition for at least one of the following four
categories: Recreation/Leisure Services, Civic, Social and Hall Board/
Community Centres. Organizations that receive any form of other funding from
the Municipality of Clarington are not eligible to apply. Please note for the
assistance of Council, the grant application have been presented within the
appropriate funding categories.
1.3 Applications for funding through the Municipal Grant Process must not exceed
$5,000.00. Applications requesting in excess of$5,000.00 if approved will refer
the amount over$5,000.00 directly to the budget process to be dealt with on an
individual basis external to the municipal grant process. Late applications or
requests received subsequent to the current year's municipal budget will be
referred to Council for direction.
1.4 The Municipal Grant Policy establishes $1.00 per capita as the annual funding
source for the grant process. Staff have identified $76,000.00 as the maximum
dollar amount available for the year 2004.
1.5 In keeping with current policy, an advertisement was placed in all local papers
announcing the program and establishing a deadline for filing an application. A
total of 46 applications have been received for review and consideration,
compared to 47 in the 2003 process. The 46 applications represent a total of
$170,240.00 in requested funding, compared to $191,189.00 in the 2003
process.
2.0 APPLICATION PROCESS
2.1 All applications received by the Department have been recorded onto a summary
sheet (Attachment#2) providing Council and staff with an overview of all
applications being considered.
2.2 Each application is also presented on a one-page summary from 04-01 through
04-46 providing basic information necessary in considering the appropriate level
of funding for each applicant organization.
2.3 All 2004 submissions reflect the grant request amount in their 2004 revenue
statements.
100
k
REPORT NO. CSD-02-04 PAGE 3
160 2.4 All applicants who submitted incomplete financial information were contacted and
requested to forward the outstanding information.
r. 3.0 ADDITIONAL INFORMATION
3.1 From time to time various applicants make comments through the application
60 process or in other cases resolutions of Council were previously approved that
may affect how a particular application is dealt with. The following applications
and associated comments are provided for the information of Council.
60
3.2 Application 04-09 -Tyrone Community Centre—This application is requesting
funds for replacement tables and chairs, which are capital items. It has been
forwarded to the Director of Operations for his consideration.
t 3.3 Application 04-10 — Newcastle Arena Management Board —This application is
6. requesting funds for tables and chairs, signage and a trophy case which are
capital items. It has been forwarded to the Director of Operations for his
consideration.
r.
3.4 Application 04-12- Solina Community Centre—This application is requesting
funds for resurfacing of tennis courts, upgrading the parking lot, redecorate the
hall, appliances for the hall, picnic shelter and canteen, and upgrades to the ball
diamonds and soccer fields, which are capital items. It has been forwarded to the
i
Director of Operations for his consideration.
3.5 Application 04-17- Kendal Loyal Orange Lodge #405 - This application is
requesting funds to improve the facilities at the hall to allow more of their
` fundraising efforts to go to local charities. Criteria #4 stipulates capital funding
may be considered as a one time grant.
tow 3.6 Application 04-32 - Clarington Swim Club—This applicantion currently has an
outstanding account for pool rentals with the municipality. Consideration should
be given to directing any grant monies to pay down their account.
3.7 Application 04-35 - St. Francis of Assisi School —This application is requesting
6o funding to assist in the purchase of playground equipment which would benefit
the surrounding community. Council has in the past committed $700.00 to similar
requests on a one time basis. St. Francis of Assisi School applied and was
granted $700.00 in 2002.
3.8 Application 04-43 - Clarington Speed Skating Club - This application is
requesting funding to assist in the purchase of supplemental safety pads,
necessitated by the club's relocation to the larger Olympic ice surface at South
Courtice Arena. Criteria #4 stipulates capital funding may be considered as a one
bw time grant.
I t ��
REPORT NO. CSD-02-04 PAGE 4
3.9 Application 04-46 — Newcastle Community Hall —This application is requesting
funding in excess of$5,000.00. As per Criteria V, the excess amount of
$8,000.00 will be referred to the Budget Process.
4.0 COMMENT
4.1 The Municipal Grant Program in Clarington ensures citizen involvement in
recreational/leisure, civic, social and community hall boards enhancing
community well being.
4.2 Each application is on file in the Community Services Department and will be
made available during grant discussions should further details of a particular
application be required.
1004
`. REPORT NO. CSD-02-04 PAGE 5
ATTACHMENT #1 TO REPORT #CSD-02-04
,,. MUNICIPALITY OF CLARINGTON
DEPARTMENT OF COMMUNITY SERVICES
MUNICIPAL GRANT POLICY
Revised September 20, 2002
OBJECTIVE
To provide financial assistance to those organizations which provide direct services or
programs to the residents of the Municipality of Clarington.
., CRITERIA
1. The organization requesting financial assistance must be based within the
.. Municipality of Clarington or the Region of Durham.
2. Regionally based organizations must provide details demonstrating how their service
r. directly benefits the residents of Clarington.
3. Organizations must be volunteer based, or operate as not for profit.
4. Funding applications will be considered for operational expenses only. Capital
requests may be considered as a one-time grant only (excluding Hall
6 Boards/Community Centres).
5. Organizations that receive any form of other funding from the Municipality of
Clarington are not eligible to apply.
6. Applications for funding through the Municipal Grant Process must not exceed
$5,000.00.
7. Applications requesting in excess of$5,000.00 will be referred directly to the budget
process to be dealt with on an individual basis external to the Grant Process.
8. Late applications or requests received subsequent to the current year's municipal
budget approval will be referred to Council for direction.
9. That areas where the Provincial or Federal government is responsible through
ownership of the property or through the School Board budgets, not be eligible for a
grant (excluding playground funding).
10.That Citizen Ratepayers Associations not be eligible for a grant.
REPORT NO. CSD-02-04
PAGE 6
ATTACHMENT #1 TO REPORT #CSD-02-04
FUNDING CATEGORIES
1. Recreation/Leisure Services
This category is defined as those organizations offering athletic or leisure
opportunities not offered by the Municipality.
2. Civic
This category is defined as those organizations providing events, or services
promoting the Municipality of Clarington (i.e. Santa Clause Parade, Horticultural „
Societies, Historical Society etc.)
3. Social
This category is defined as those organizations offering specific service (other than
recreational/leisure) to residents of the Municipality of Clarington.
4. Hall Boards/Community Centres
This category is defined as a Hall Board or Community Centre that operates and
maintains a Municipally-owned facility. (Please note grants will be considered for
operational expenses only. Capital requests must be referred to the appropriate
municipal representative for consideration during annual budget deliberations.)
MUNICIPAL GRANT FUNDING FORMULA
To consider all eligible grants, the Municipality of Clarington will provide a funding
formula of$1.00 per capita annually.
All unallocated funds will remain in the unallocated grant account for un-anticipated
requests received during the current year.
PUBLIC NOTICE
The Municipality of Clarington will provide public notice of the Municipal Grant Program
twice each year through local newspapers.
2004 GRANT INFORMATION
ATTACHbUMT #2 TO REPORT #CSD-02-04
SUMMARY
O
Em
04-01
Newcastle
Horticulture
Society
Civic
Pam Daley
905-987-3040
12-04-03
'350.00
350.00
350.00
350.00
350.00
04-02
Bowmanville
Horticultural
Society
1 v EFic
Elaine Hutton
905-263-8589
01-06-04
350.00
350.00
350.00
350.00
350.00
04-03
Orono Horticultural
Society
Civic
Flora Sharpe
905-983-9761
01-07-04
350.00
350.00
350.00
350.00
350.00
04-04
Ecology
Garden/Bowmanville
Organic Garden
Civic
Vincent
Powers
905-263-9907
01-02-04
2,360.00
350.00
350.00
350.00
350.00
04-05
Bowmanville Santa
Claus Parade
Civic
Betty Irving
905-623-6218
01-13-04
2,000.00
2,000.00
2,000.00
2,000.00
3,000.00
04-06
Newcastle Village
District Historical
Society
Civic
Myno Van Dyke
905-987-5482
01-07-04
1,500.00
1,000.00
1,500.00
750.00
1,500.00
04-07--K
ndal Community
Centre
HB Com.
Centre
Shane
Hartwell
905-983=6210
01-14-04
3,000.00
2,500.00
3,000.00
2,500.00
3,000.00
04-08
Newtonville Hall
Board
HB Com.
Centre
Wally Boughen
905-786-2239
01-15-04
1,500.00
1,500.00
Referred
to
Capital
5,000.00
04-09
04-10
04-11
04-12
04-13
04-14
04-15
04-16
Tyrone Community
Centre
Newcastle Arena
Management Board
Clarington Beech
Centre
Soling Community
Centre
Seniors of
Newcastle
Great Canadian Town
Band Festival
Big Brothers and
Sisters of
Clarington
Humane Society of
Durham Region
HB Com.
Centre
HB Com.
Centre
HB Com.
Centre
HB Com.
Centre
Social
Social
Social
Social
Shari Rowan
905-263-4554
Gordon Lee
905-987-1899
Maurice
Richards
905-623-2032
Helen Wotten
905-263-2512
Alec Martin
905-987-4937
David
Climenhage
Lisa McNee-
Baker
905-623-6646
Karin Martens
905-728-9240
01-16-04
01-16-04
01-16-04
01-19-04
12-04-03
01-13-04
01-09-04
01-14-04
Did not
apply
Did not
apply
Did not
apply
2,500.00
Did not
apply
Did not
apply
5,000.00
Did not
apply
Did not
apply
Did not
apply
Did not
apply
2,500.00
Did not
apply
Did not
apply
2,500.00
Did not
apply
3,500.00
3,000.00
3,500.00
3,500.00
2,500.00
5,000.00
4,200.00
3,000.00
5,000.00
1,000.00
1,000.00
1,500.00
Did not
apply
Did not
apply
1,000.00
5,000.00
500.00
5,000.00
5,000.00
2,5000.0
5,000.00
3,000.00
1,000.00
5,000.00
ATTACHMENT #2 TO REPORT #CSD-02-04
2004 GRANT INFORMATION
SUMMARY
0Kendal Loyal Orange Social Richard 01-15-04 Did not Did not id not 2,500.00
7not
Lodge #405 Lowery apply apply apply
905-983-6342
04-18
Learning
Disabilities
Social
Shari Davis
01-15-04
Did not
Did not
4, . Denied
3,500.00
705-748-9455
apply
apply
Association of
Peterborough
04-19
Bethesda House
Social
Jaki
01-16-04
5,000.00
5,000.00
5,000.00
1,850.00
5,000.00
MacKinnon
905-623-6045
04-20
Durham Region
Community Care
Social
Sally Barrie
01-16-04
10,000.00
5,000.00
12,000.00
5,000.00
12,000.00
905-623-6330
(Grant)
(Grant)
Association
1,650.00
7,000.00
04-21
DeVries Family
Social
Wietze
01-16-04
Did not
(Budget)
Did not
Did not
(Budget)
Did not
5,000.00
Ministry
DeVries
apply
apply
apply
apply
905-786-2545
04-22
Clarington Concert
Social
Colin Rowe
01-16-04
Did not
Did not
Did not
Did not
1,500.00
Band
905-697-8956
apply
apply
apply
apply
04-23
The Clarington
Social
Terri Gray
01-16-04
Did not
Did not
5,000.00
Denied
5,000.00
`
Project
905-623-3858
apply
apply
04-24
OVERT
Social
Shane
01-16-04
5,000.00
5,000.00
5,000.00
5,000.00
5,000.00
Harbinson
905-261-7826
04-25
Clarington Older
Social
John Coffey
01-16-04
8,000.00
5,000.00
5,000.00
5,000.00
5,000.00
Adults Association
905-623-5246
(Grant)
3,000.00
(Budget)
04-26
Durham Family Court
Social
Dikla
01-16-04
Did not
Did not
Did not
Did not
2,400.00
Clinic
Weitzner
apply
apply
apply
apply
905-881-6938
04-27
Clarington East
Social
Kaye Quinney
01-14-04
5,000.00
1,500.00
5,000.00
1,500.00
5,000.00
Food Bank
905-987-5378
04-28
Clarington Fiddle
Social
Shirley
Did not
Did not
Did not
Did not
1,000.00
Club
Severn '
apply
apply
apply
apply
905-987-4465 ,
04-29
Newcastle Colts
Rec.
Kathleen
01-16-04
Did not
Did not
Did not
Did not
1,500.00
Soccer Club
Pasquet
apply
apply
apply
apply
905-987-4830
04-30
Clarington
Rec.
Gail Johnson
01-16-04
Did not
Did not
Did not
Did not
5,000.00
Tigercats
905-623-1749
apply
apply
apply
apply
_ m
F C _- r -m U-11 it- rT�7- U, f r , f r I f V , t f fr , . U
ATTACM[ENT #2 TO REPORT #CSD-02-04
2004 GRANT INFORMATION
STDAMAR V
U4-.il
Clarington Orioles
Rec.
Ken Key
01-16-04
1,500.00
1,500.00
3,000.00
1,500.00
3,000.00
Baseball Club
905-623-6383
04-32
Clarington Swim
Rec.
Carolyn Hart
01-16-04
5,000.00
1,500.00
5,000.00
1,500.00
1,500.00
Club
905-983-1050
04-33
Newcastle Skating
Rec.
Helen Page
01-16-04
3,000.00
1,500.00
3,000.00
1,500.00
3,000.00
Club
905-987-1762
04-34
Orono Figure
Rec.
Charlene
01-16-04
3,500.00
1,500.00
4,000.00
1,500.00
4,000.00
Skating Club
Perrin
905-983-1009
04-35
St. Francis of
Rec.
Theresa
01-16-04
Did not
Did not
Did not
Did not
5,000.00
Assis School
Vanhaverbeke
apply
apply
apply
apply
905-987-7209
04-36
Courtice Soccer
Rec.
Martin
01-16-04
Did not
Did not
Did not
Did not
3,000.00
Association
Hillebrand
apply
apply
apply
apply
905-436-9386
04-37
Tyrone Athletic
Rec.
Brent Mason
01-16-04
5,000.00
2,000.00
5,000.00
2,000.00
5,000.00
Association
905-263-4576
04-38
Ganaraska Wolves
Rec.
Ian Forster
01-16-04
Not
500.00
2,000.00
1,500.00
2,000.00
Volleyball Club
905-263-8438
specific
04-39
Bowmanville
Rec.
Sam Norwood
01-16-04
1,700.00
1,500.00
1,700.00
1,500.00
4,000.00
Newcastle Baseball
905-885-5668
Association
04-40
Clarington Girls
Rec.
Dave Abraham
01-16-04
Did not
Did not
Did not
Did not
1,000.00
Slo Pitch
905-987-1833
apply
apply
apply
apply
04-41
Friends of Second
Rec.
Chris Conti
01-16-04
Did not
Did not
Did not
Did not
5,000.00
Marsh
905-723-5047
apply
apply
apply
apply
04-42
Clarington Minor
Rec.
Greg McDowell
01-16-04
Did not
Did not
Did not
Did not
4,000.00
Hockey Association
905-434-7409
apply
apply
apply
apply
04-43
Clarington Speed
Rec.
Kathlynn Hoch
01-15-04
Did not
Did not
Did not
Did not
5,000.00
Skating Club
905-697-2132
apply
apply
apply
apply
04-44
Newcastle Village
Rec.
Anne Fattori
5,000.00
1,500.00
5,000.00
1,500.00
5,000.00
Minor Hockey
905-987-5665a
Association Inc.
04-45
Orono Amateur
Rec.
Laverne Boyd
01-05-04
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
Athletic
905-983-5236
Association
04-46
Newcastle Community
HB Com.
Gabrielle
11,500.00
11,500.00
13,000.00
5,000.00
13,000.00
Hall
Centre
Bell
(Grant)
905-987-3856
8,000.00
(Budget)
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: NEWCASTLE HORTICULTURAL SlJCIET'Y
_..
APPLICATION#04-01
CONTACT NAME Pam Daley
ADDRESS 20 King Street West P.O.Box Unit 1
TOWN/POSTAL Newcastle, Ontario
CODE LIB 1H7
TELEPHONE # 905-987-5038
DESCRIPTION OF PROGRAMS AND SERVICES:
Flower,vegetable competitions&exhibits. Host speakers on horticultural&environmental
issues,host luncheon for seniors.Host garden tours,plant auctions and sales. Donate and help
plant bulbs to schools. Junior gardening program. 2004 is the 90''anniversary.
TOTAL MEMBERSHIP/PARTICIPANTS: 105 ADULTS
REVENUE 2003 2044
TOTAL $2,965.00 $2,953.77
EXPENSES ! 2003 2004
TOTAL EXPENSES $2,200.00 $2,093.83
NET OPERATION EXPENSES 2003 2004
LESS REVENUE
$765.00 $859.94
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002:GRANT rill 2003 GRANT 2004:GRANT.
APPRO''VED APPROVED REQUESTED
$350.00 $350.00 $350.00
�j
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: BOWMANVILLE HORTICULTURAL
SOCIETY
APPLICATION# 04-02
CONTACT NAME Elaine Hutton
ADDRESS 2440 Taunton Road
TOWN/POSTAL Bowmanville, Ontario
CODE L1C 3K2
TELEPHONE # 905-263-8589
r. DESCRIPTION OF PROGRAMS AND SERVICES:
Civic improvement projects—planting trees, shrubs & flowers. Host meetings for instruction&
discussion on horticulture. Participate in The Apple Blossom Contest. Hold exhibits for
production of flowers,vegetable&landscape projects.
+r.
TOTAL MEMBERSHIP/PARTICIPANTS: 65
+w
REVENUE 2003 2004
TOTAL $5,538.43 $6077.24
EXPENSES 2003 2004
TOTAL EXPENSES $4,411.19 $6720.00
L NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$1,127.24 ($642.76)
SURPLUS DEFICIT
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$350.00 $350.00 $350.00
� Ui 1
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: ORONO HORTICULTURAL SOCIETY
APPLICATION# 04-03
CONTACT NAME Flora Sharpe
ADDRESS Box 426
TOWN/POSTAL Orono,Ontario
CODE LOB 1MO
TELEPHONE # 905-983-9761
DESCRIPTION OF PROGRAMS AND SERVICES:
Plant&maintain planters in the Village of Orono&the library. Donate bulbs to local schools.
Host meetings and bus trips. Participate in local shows.
TOTAL MEMBERSHIP/PARTICIPANTS: 104
REVENUE 2003 2004
TOTAL $6,000.00 $5,750.00
EXPENSES 2003 2004
TOTAL EXPENSES $5,941.00 $6,420.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$59.00 ($670.00)
SURPLUS DEFICIT
MUNICIPAL GRANT HISTORY: .,
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$350.00 $350.00 $350.00
4
MUNICIPALITY OF CLARINGTON
j` SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: BOWMANVILLE COMMUNITY
GARDEN/ORGANIC GARDEN
APPLICATION # 04-04
CONTACT NAME Vincent Powers
ADDRESS 4720 Old Scugog Road
TOWN/POSTAL Bowmanville, Ontario
CODE L1C 3K2
TELEPHONE # 905-263-9907
DESCRIPTION OF PROGRAMS AND SERVICES:
To be a leader in organic information and a networking resource. Provide the residents of
Clarington and the rest of Durham with the opportunity to grow organic vegetable. Provide areas
bw for individuals and organizations to grow own vegetables.
TOTAL MEMBERSIHP/PARTICIPANTS: 91
REVENUE 2003 2004
w
TOTAL $890.81 $1282.69
EXPENSES 2003 2004
TOTAL EXPENSES $458.12 $1,350.00
NET OPERATION-EXPENSES 2003 2004'
LESS REVENUE
$432.69 ($67.31)
SURPLUS DEFICIT
ir.
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$350.00 $350.00 $350.00
w•
Ir.
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: BOWMANVILLE SANTA CLAUS PARADE
APPLICATION#04-05
CONTACT NAME Betty Irving
ADDRESS 6 Mann St.
TOWN/POSTAL Bowmanville, Ont.
CODE L1C 2H5
TELEPHONE # 905-623-6218
DESCRIPTION OF PROGRAMS AND SERVICES:
To provide an entertaining parade for the general public celebrating the beginning of the
Christmas Season. People of all ages and abilities are encouraged to participate.
TOTAL MEMBERSHIP/PARTICIPANTS: 10
REVENUE 2003 2004
TOTAL $17,000.00 $18,000.00
EXPENSES 2003` 2004
TOTAL EXPENSES $18,650.00 $19,350.00
NET OPERATION—'EXPENSES 2003 2004
LESS REVENUE
($1,650.00) ($1,350.00)
DEFICIT DEFICIT
MUNICIPAL GRANT HISTORY:
, 2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$2000.00 $3,000.00 $3,000.00
J i -r
F MUNICIPALITY OF CLARINGTON
bw SUMMARY OF GRANT INFORMATION
f
APPLICANT OGRANIZATION: NEWCASTLE VILLAGE AND DISTRICT
HISTORICAL SOCIETY
APPLICATION# 04-06
CONTACT NAME Myno Van Dyke
ADDRESS 20 King Street West
TOWN/POSTAL Newcastle, Ontario
CODE L1B 1H7
TELEPHONE # 905-987-5482
DESCRIPTION OF PROGRAMS AND SERVICES:
Display collection of memorabilia,pictures,books and archival resources in Newcastle. Guest
speakers and presentations of past historical events of note. Produce Historical Newsletter
quarterly. Maintain WebSite pertaining to the history of Newcastle and area.
TOTAL MEMBERSHIP/PARTICIPANTS: 70
REVENUE 2003 2004'
r
�r
TOTAL $9,225.00 $2,969.00
a. EXPENSES 2003_ 2004
TOTAL EXPENSES $9,281.00 $3,385.00
NET OPERATION-EXPENSES 2003 2004'
LESS REVENUE
($56.00) ($416.00)
DEFICIT DEFICIT
r.
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
• APPROVED APPROVED REQUESTED
$750.00 $750.00 $1,500.00
%W
1 (.� i5
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: KENDAL COMMUNITY CENTRE
APPLICATION# 04-07
CONTACT NAME Shane Hartwell
ADDRESS 6742 Newtonville Rd.
TOWN/POSTAL Kendal
CODE LOA IEO
TELEPHONE # 905-983-6210
DESCRIPTION OF PROGRAMS AND SERVICES:
Community centre for dances (adult&youth),various programs, sports and youth/child
playgroups. Kendal Day.
TOTAL MEMBERSHIP/PARTICIPANTS: 100+
REVENUE 2003 2004`
TOTAL $10,356.13 $10,356.13
EXPENSES 2003 2004''
TOTAL EXPENSES $10,061.88 $9,918.77
NET OPERATION—EXPENSES 2
S 003 2004
LESS REVENUE
$294.25 $437.36
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$2,500.00 2,500.00 $3,000.00
1Mr
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: NEWTONVILLE HALL BOARD
APPLICATION# 04-08
CONTACT NAME Wally Boughen
ADDRESS Church Street, General Delivery
TOWN/POSTAL Newtonville, Ontario
CODE LOA 1JO
TELEPHONE # 905-786-2239
DESCRIPTION OF PROGRAMS AND SERVICES:
;r. Community centre,recreational activities. Funding is for program development.
r.
TOTAL MEMBERSHIP/PARTICIPANTS: 9
REVENUE 2003 2004
TOTAL $5,975.00
it
EXPENSES 2003 2004
TOTAL EXPENSES $3,600.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE'
$2,375.00
,, SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
"" $1,500.00 $1,500.00 $5,000.00
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: TYRONE COMMUNITY CENTRE
APPLICATION#04-09
CONTACT NAME Shari Rowan
ADDRESS 2716 Concession Road 7,Box 86
TOWN/POSTAL Tyrone
CODE L1C 3K6
TELEPHONE # 905-263-4554
DESCRIPTION OF PROGRAMS AND SERVICES:
Community Hall,programs, fairs and a youth centre under development. $6,500.00 expense for
new tables/chairs.
TOTAL MEMBERSHIP/PARTICIPANTS: Benefits all members of Community
REVENUE 2003 2004 "
TOTAL $34,269.69 $34,500.00
EXPENSES 2003 2004
TOTAL EXPENSES $30,842.23 $38,100.00
NET OPERATION—EXPENSES <' 2003' 2004
LESS REVENUE
$3,427.46
($3,600.00)
SURPLUS DEFICIT
MUNICIPAL GRANT HISTORY: ,
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY $3,000.00 3,500.00
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
r` APPLICANT OGRANIZATION: NEWCASTLE MEMORIAL ARENA
MANAGEMENT BOARD
�r.
APPLICATION#04-10
CONTACT NAME Gord Lee
ADDRESS 89 Foster Creek Drive
TOWN/POSTAL Newcastle,Ontario
CODE LIB IG5
TELEPHONE # 905-987-1899
,. DESCRIPTION OF PROGRAMS AND SERVICES:
Municipal ice rink running hockey, figure and pleasure skating in the winter and ball hockey,
lacrosse and day camps in the summer.
r..
TOTAL MEMBERSHIP/PARTICIPANTS: 8
REVENUE 2003 2004
TOTAL $290,050.00 $312,200.00
r•• EXPENSES 2003 2004
TOTAL EXPENSES $289,400.00 $301.650.00
NET OPERATION-EXPENSES 2003 2004
LESS REVENUE
$650.00 $10,550.00
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY $2,500.00 $5,000.00
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�
U
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: CLARINGTON BEECH CENTRE
APPLICATION#04-11
CONTACT NAME Moe Richards
ADDRESS 26 Beech Ave.
TOWN/POSTAL Bowmanville, Ontario
CODE L1C 3A2
TELEPHONE# 905-697-2856
DESCRIPTION OF PROGRAMS AND SERVICES:
Manage the centre on behalf of Municipality which the COAA have all their activities and rent
space to the general public. Grant to cover unbudgeted expenses—elevator maintenance,waste
removal, fire/security monitoring and snow removal.
TOTAL MEMBERSHIP/PARTICIPANTS:
REVENUE 2003 2004
TOTAL $57,695.00 $49,900.00
EXPENSES 2003 2004
TOTAL EXPENSES $55,144.00 $49,600.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$2,551.00 $300.00
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY $3,000.00 $5,000.00
1020
Yr
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: SOLINA COMMUNITY CENTRE
APPLICATION#04-12
o. CONTACT NAME Helen Wotten
ADDRESS 1914 Concession Road 6
TOWN/POSTAL Solina, Ontario
CODE LOB 1JO
TELEPHONE # 905-263-2512
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DESCRIPTION OF PROGRAMS AND SERVICES:
Hall rentals, tournaments,meetings,playground,baseball, soccer and recreational activities.
r
TOTAL MEMBERSHIP/PARTICIPANTS: 300
REVENUE 2003 2004
TOTAL $40,567.11 $45,200.00
r.
EXPENSES 2003 2004
TOTAL EXPENSES $38,412.02 $39,300.00
NET OPERATION-EXPENSES 2003 2004
LESS REVENUE
$2,155.09 $5,900.00
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT'
APPROVED APPROVED REQUESTED
i~ $2,500.00 $1,000.00 $1,500.00
ow
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: SENIORS OF NEWCASTLE
APPLICATION#04-13
CONTACT NAME Alec Martin
ADDRESS 1590 Stepenson Rd. ,RR8
TOWN/POSTAL Newcastle
CODE L1B 1L9
TELEPHONE # 905-987-4937
DESCRIPTION OF PROGRAMS AND SERVICES:
Programs for seniors-Bowling, cards, Christmas Dinner, Summer barbecue
Note:2003 revenue-$1066.23—GIC donated to group
-$984.64—carry over from 2002
TOTAL MEMBERSHIP/PARTICIPANTS:
REVENUE 2003 2004
$4718.69 $2060.00
TOTAL
EXPENSES 2003 2004'
$3378.33 $1383.00
TOTAL EXPENSES
NET OPERATION EXPENSES 2003 2004'
LESS REVENUE
$1340.36 $677.00
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY DID NOT APPLY $1,000.00
4
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: THE GREAT CANADIAN TOWN BAND
FESTIVAL
APPLICATION# 04-14
CONTACT NAME Dave Climenhage
ADDRESS P.O. Box 337
TOWN/POSTAL Orono,Ontario
CODE LOB 1MO
TELEPHONE # 905-983-9494
DESCRIPTION OF PROGRAMS AND SERVICES:
This is a three day Major International Music Festival that features the best Wind Ensembles in
Canada bringing in tourists from around Ontario, Quebec and neighbouring states.
Trillium funding 50%in 2004—need to find replacement funding.
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TOTAL MEMBERSHIP/PARTICIPANTS: 95
REVENUE 2003 2004
TOTAL $81,762.00 $77,140.00
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EXPENSES 2003 2004
a* TOTAL EXPENSES $73,122.00 $77,000.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$8,640.00 $140.00
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED RE UESTED
t
r.. DID NOT APPLY $500.00 $5,000.00
1 025
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: BIG BROTHERS & SISTERS OF
CLARINGTON
APPLICATION#04-15
CONTACT NAME Lisa McNee Baker
ADDRESS 23 Scugog Street
TOWN/POSTAL Bowmanville, Ontario
CODE LIC 3117
TELEPHONE # 905-623-6646
DESCRIPTION OF PROGRAMS AND SERVICES:
Provide a high quality of professional assistance to the Clarington Youth and continuously
improve and build on their programs.
TOTAL MEMBERSHIP/PARTICIPANTS: 450
REVENUE 2003 2004'
TOTAL $180,547.00 $161,313.00
EXPENSES 2003" 2004
TOTAL EXPENSES $177,881.00 $161,201.00
NET OPERATION—EXPENSES' 2003 2004
LESS REVENUE
$2,666.00 $112.00
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$2,500.00 $2,500.00 $5,000.00
02 +
i�.
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: HUMANE SOCIETY OF DURHAM REGION
APPLICATION #04-16
CONTACT NAME Karin Martens
ADDRESS 199 Waterloo Street Unit 1&2
TOWN/POSTAL Oshawa, Ontario
CODE L1H 3W9
TELEPHONE # 905-433-2022
DESCRIPTION OF PROGRAMS AND SERVICES:
Providing shelter for abused and abandoned animals. Providing educational programs in schools
tAW and community organizations. Assisting Clarington Animal Control in taking in animals in
distress that require extra costs for surgery.
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TOTAL MEMBERSHIP/PARTICIPANTS: 250
REVENUE 2003 2004
r.
TOTAL
EXPENSES 2003 2004
TOTAL EXPENSES
NET OPERATION EXPENSES 2003 2004
LESS REVENUE
6'
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
r.. APPROVED APPROVED REQUESTED
DID NOT APPLY $1,000.00 $5,000.00
�r
r.
102
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: KENDAL LOYAL ORANGE LODGE #405
APPLICATION# 04-17
CONTACT NAME Richard Lowery
ADDRESS 15 Kendal Church St.
TOWN/POSTAL Kendal
CODE LOA IEO
TELEPHONE # 905-983-6342
DESCRIPTION OF PROGRAMS AND SERVICES:
Fraternal organization
Operates Orange Hall
Fund raising for Charities
TOTAL MEMBERSHIP/PARTICIPANTS:
REVENUE 2003 2004
TOTAL $7081.96 $5515.00
EXPENSES 2003 2004
TOTAL EXPENSES $5880.98 $6442.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$1200.98 ($927.00)
DEFICIT
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2,004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY DID NOT APPLY $2500.00
IULJ
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MUNICIPALITY OF CLARINGTON
w SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: LEARNING DISABILITIES ASSOCIATION
OF PETERBOROUGH
APPLICATION# 04-18
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CONTACT NAME Shari Davis
ADDRESS 132 Church Street
TOWN/POSTAL Bowmanville, Ontario
CODE
TELEPHONE # 905-373-7033
DESCRIPTION OF PROGRAMS AND SERVICES:
` Parent support programs and training. Resource centre, counseling, seminars and tutoring.
Funding request to support office and services in Clarington.
rr
TOTAL MEMBERSHIP/PARTICIPANTS: 135(Includes Peterborough,Northumberland
& Clarington)
+r
REVENUE 2003 2004
TOTAL $44,404.01 $22,560.50
EXPENSES 2003 2004
TOTAL EXPENSES $44,404.01 $22,559.50
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$1.00
0 SURPLUS
rr.
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED' REQUESTED
DID NOT APPLY DENIED $3,500.00
1021,
..
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: BETHESDA HOUSE
APPLICATION#04-19
CONTACT NAME Jaki MacKinnon
ADDRESS P.O. Box 82
TOWN/POSTAL Bowmanville, Ontario
CODE L1C 3K8
TELEPHONE # 905-623-6045
DESCRIPTION OF PROGRAMS AND SERVICES:
Provides emergency food, shelter and transportation to abused women and their children. Also
provide support counseling.
TOTAL MEMBERSHIP/PARTICIPANTS: 284
REVENUE 2003 2004
TOTAL $660,043.00 $615,584.00
EXPENSES 2003 2004
TOTAL EXPENSES $554,903.00 $615,584.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$105,140
TRANSFERRED TO 0
CAPITAL
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$5,000.00 $1,850.00 $5,000.00
1028
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
b. APPLICANT OGRANIZATION: DURHAM REGION COMMUNITY CARE
ASSOCIATION
APPLICATION# 04-20
CONTACT NAME Sally Barrie
ADDRESS 26 Beech Ave.
TOWN/POSTAL Bowmanville, Ontario
CODE L1C 3A2
TELEPHONE # 905-623-6330
DESCRIPTION OF PROGRAMS AND SERVICES:
Home support program and services, COPE and Respite Program.
TOTAL MEMBERSHIP/PARTICIPANTS: Clients/Volunteers 2,599
REVENUE 2003 2004
TOTAL $387,429.00 $501,006.00
EXPENSES 2003 2004
r.
TOTAL EXPENSES $387,429.00 $501,006.00
NET OPERATION EXPENSES 2003 2004
f
LESS REVENUE
i` 0 0
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$7,650.00 $12,000.00 $12,000.00
102 ;
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: DEVRIES FAMILY MINISTRY
APPLICATION#04-21
CONTACT NAME Wietze DeVries
ADDRESS 4521 Hwy. #2
TOWN/POSTAL Newtonville
CODE LOA HO
TELEPHONE # 905-786-2545
DESCRIPTION OF PROGRAMS AND SERVICES:
Coffee House in Newcastle
Ministry to all different churches in local area.
Note.no program in 2003
2004 program dependant on funding
TOTAL MEMBERSHIP/PARTICIPANTS:
REVENUE 2003 2004'
TOTAL
EXPENSES 2003` 2004
TOTAL EXPENSES
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY DID NOT APPLY $5,000.00
1 � 7J
1
7
MUNICIPALITY OF CLARINGTON
"' SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: CLARINGTON CONCERT BAND
APPLICATION# 04-22
CONTACT NAME Colin Rowe
ADDRESS P.O.Box 366
TOWN/POSTAL Bowmanville
CODE L1C 3L1
TELEPHONE # 905-697-8956
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DESCRIPTION OF PROGRAMS AND SERVICES:
� Free community concerts
Fundraising for charitable organizations
Volunteer community hours for students
Mentoring and training for students
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TOTAL MEMBERSHIP/PARTICIPANTS: 69
REVENUE 2003 2004
TOTAL $24,982.40 $23,902.48
EXPENSES 2003 2004
* TOTAL EXPENSES $10,579.92 $12,830.08
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$14,402.48 $11,072.40
SURPLUS SURPLUS
�Yr
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY DID NOT APPLY $1,500.00
` � J
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: THE CLARINGTON PROJECT
APPLICATION#04-23
CONTACT NAME Terri Gray
ADDRESS 132 Church Street
TOWN/POSTAL Bowmanville, Ontario
CODE
TELEPHONE # 905-623-6814
DESCRIPTION OF PROGRAMS AND SERVICES:
The Clarington Project is a cooperative endeavor of persons with development disabilities and
their families, friends,community agencies and businesses.
TOTAL MEMBERSHIP/PARTICIPANTS: 30
REVENUE' 2003 2004:
TOTAL $39,060.00 $34,605.00
EXPENSES '2003 2004
TOTAL EXPENSES $39,060.00 $30,821.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$3,784.00
0 SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY DENIED $5,000.00
i by
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: OVERT
APPLICATION #04-24
CONTACT NAME Shane Harbinson
ADDRESS P.O.Box 54062, 8 King Street East
TOWN/POSTAL Oshawa, Ontario
CODE L1H IA9
TELEPHONE # 905-404-2889
DESCRIPTION OF PROGRAMS AND SERVICES:
b. Emergency search and rescue, incident and disaster assistance.
TOTAL MEMBERSHIP/PARTICIPANTS: 170
F REVENUE 2003 2004
TOTAL $89,491.00 $75,000.00
r►.
EXPENSES 2003 2004
TOTAL EXPENSES $80,100.00 $70,000.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$9,391.00 $5,000.00
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
+r 2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$5,000.00 $5,000.00 $5,000.00
103
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: CLARINGTON OLDER ADULTS
ASSOCIATION
APPLICATION# 04-25
CONTACT NAME John Coffey
ADDRESS 26 Beech Avenue
TOWN/POSTAL Bowmanville,Ontario
CODE 905-623-5246
TELEPHONE # 905-623-5246
DESCRIPTION OF PROGRAMS AND SERVICES:
Sponsors various activities, speakers, dinner shows etc. for the Older Adults of Clarington.
TOTAL MEMBERSIHP/PARTICIPANTS: 570
"REVENUE 2003 2004
TOTAL $107,412.00 $120,600.00
EXPENSES 2003 2004
TOTAL EXPENSES $106,329.00 $145,900.00
NET OPERATION-EXPENSES 2003 2004
LESS REVENUE
$1,083.00 ($25,300.00)
SURPLUS DEFICIT
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$8,000.00 $5,000.00 $5,000.00
63 -7
+W.
MUNICIPALITY OF CLARINGTON
r. SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: DURHAM FAMILY COURT CLINIC
APPLICATION#04-26
""' CONTACT NAME Dikla Wietzner
ADDRESS 44 Richmond St.West, Suite 201
TOWN/POSTAL Oshawa
CODE LIG IC7
TELEPHONE # 905-881-6938
DESCRIPTION OF PROGRAMS AND SERVICES:
TAPP-C Program-(Durham Arson Prevention Program for Children)
6W Funding required for coordinator.
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TOTAL MEMBERSHIP/PARTICIPANTS: 40
REVENUE 2003 2004
TOTAL $17,381.00
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EXPENSES 2003 2004
TOTAL EXPENSES $16,009.00
NET OPERATION=EXPENSES 2003 2004'
LESS REVENUE
$1,372.00
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY DID NOT APPLY $2,400.00
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1033
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: CLARINGTON EAST FOOD BANK
APPLICATION#04-27
CONTACT NAME Kaye Quinney
ADDRESS 87 Mill Street North,Unit 2
TOWN/POSTAL Newcastle, Ontario
CODE LIB 1H8
TELEPHONE # 905-987-1418
DESCRIPTION OF PROGRAMS AND SERVICES:
Help provide a supply of food& food vouchers to families.
TOTAL MEMBERSHIP/PARTICIPANTS: 10 BOARD MEMBERS, 14 VOLUNTEERS
SERVED 1091 CLIENTS IN 2003
REVENUE 2003 2004
TOTAL $26,558.98 $14,069.36
EXPENSES 2003 2004 A
TOTAL EXPENSES $17,489.62 $17,167.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$9,069.36 ($3,097.64)
SURPLUS DEFICIT
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$1,500.00 $1,500.00 $5,000.00
1 �
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
&W APPLICANT OGRANIZATION: CLARINGTON FIDDLE CLUB
APPLICATION#04-28
CONTACT NAME Shirley Severn
ADDRESS 3981 Lakeshore Rd.
TOWN/POSTAL Newcastle
CODE LIB 1L9
TELEPHONE # 905-987-4465
DESCRIPTION OF PROGRAMS AND SERVICES:
&W Monthly evening of musical performances and dancing for youth and seniors
Provide support for local fiddle contest and charities.
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6W TOTAL MEMBERSHIP/PARTICIPANTS: 250/month
s REVENUE 2003 2004
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Carryover 3084.69
TOTAL 2003 9149.98
$ 12,234.67
h.
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EXPENSES 2003 2004
TOTAL EXPENSES $10,412.31
NET OPERATION—EXPENSES 2003 2004
t LESS REVENUE
ism $1,822.36
MUNICIPAL GRANT HISTORY:
b 2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$1000.00
DID NOT APPLY DID NOT APPLY
%W
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: NEWCASTLE COLTS SOCCER CLUB
APPLICATION# 04-29
CONTACT NAME Kathleen Pasquet
ADDRESS 1356 Church St.
TOWN/POSTAL Newcastle
CODE LIB IC6
TELEPHONE # 905-9874830
DESCRIPTION OF PROGRAMS AND SERVICES:
Youth recreational soccer league
TOTAL MEMBERSHIP/PARTICIPANTS: 380
REVENUE 2003 2004
TOTAL $40, 488.03 $48,000.00
EXPENSES 2003 2004"
TOTAL EXPENSES $33,920.35 $39,094,97
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$6567.35 $8905.03
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT .,
APPROVED APPROVED REQUESTED
DID NOT APPLY DID NOT APPLY $1,500.00
n
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MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: CLARINGTON TIGERCATS'FOOTBALL
CLUB
APPLICATION#04-30
CONTACT NAME Gail Johnson
W. ADDRESS 76 Prospect St.
TOWN/POSTAL Bowmanville
CODE L1C 3H2
TELEPHONE # 905-623-1749
DESCRIPTION OF PROGRAMS AND SERVICES:
Youth football program
TOTAL MEMBERSI3IP/PARTICIPANTS: 200
REVENUE 2003 2004
`. TOTAL $58,841.25 $64,000.00
EXPENSES 2003 2004
bw
TOTAL EXPENSES $63,666.77 $59,670.00
imp NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
($4825.52) $4,330.00
DEFICIT
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT'
APPROVED APPROVED REQUESTED
DID NOT APPLY DID NOT APPLY $5,000.00
1031)
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: CLARINGTON ORIOLES BASEBALL CLUB
APPLICATION #04-31
CONTACT NAME Ken Key
ADDRESS 2078 Nash Road
TOWN/POSTAL Bowmanville, Ontario
CODE L1C 3K4
TELEPHONE # 905-623-6383
DESCRIPTION OF PROGRAMS AND SERVICES:
Rep teams playing in the Eastern Ontario Baseball Association, covering an area from Kingston
to Scarborough.
TOTAL MEMBERSHIP/PARTICIPANTS: 100
REVENUE 2003 2004
TOTAL $50,000.00 $43,700.00
EXPENSES 2003 20Q4
TOTAL EXPENSES $46,500.00 $38,700.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$3,500.00 $5,000.00
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$1,500.00 $1,500.00 $3,300.00
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X041
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: CLARINTON SWIM CLUB
APPLICATION#04-32
CONTACT NAME Carolyn Hart
ADDRESS 160 Church Street
TOWN/POSTAL Bowmanville, Ontario
CODE L1C 1T6
TELEPHONE # 905-697-3124
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DESCRIPTION OF PROGRAMS AND SERVICES:
r..
Instructional, competitive and masters swimming.
Note: club has an outstanding account with Municipality for pool rentals of$30,146.74
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TOTAL MEMBERSHIP/PARTICIPANTS: 200
REVENUE 2003 2004
l,.
TOTAL $164,477.87 $162,621.72
EXPENSES 2003 2004
TOTAL EXPENSES $165,006.15 $164,000.00
VAN
NET OPERATION—'EXPENSES 2003 2004
LESS REVENUE
($528.28) ($1,378.28)
DEFICIT DEFICIT
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT'
APPROVED APPROVED REQUESTED
$1,500.00 $1,500.00 $5,000.00
4
60
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: NEWCASTLE SKATING CLUB
APPLICATION# 04-33
CONTACT NAME Helen Page
ADDRESS 103 Caroline Street West
TOWN/POSTAL Newcastle, Ontario
CODE L1B 1H1
TELEPHONE # 905-987-1762
DESCRIPTION OF PROGRAMS AND SERVICES:
Learn to Skate,test stream and competitive skating.
TOTAL MEMBERSHIP/PARTICIPANTS: 86
REVENUE 2003 2004
TOTAL $31,563.82 $32,500.00
EXPENSES 2003 2004'
TOTAL EXPENSES $29,673.35 $32,448.00
NET OPERATION—EXPENSES 2003 2004'i
LESS REVENUE
$1,890.47 $2.00
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$1,500.00 $1,500.00 $3,000.00
wig
G 4 2
1rr
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
` APPLICANT OGRANIZATION: ORONO FIGURE SKATING CLUB
APPLICATION #04-34
r.
CONTACT NAME Charlene Perrin
ADDRESS P.O.Box 292
TOWN/POSTAL Orono, Ontario
CODE LOB 1MO
TELEPHONE # 905-983-1009
tr.
DESCRIPTION OF PROGRAMS AND SERVICES:
A learn to skate program taught by professionals for ages 3 and up.
Synchronized skate team.
TOTAL MEMBERSHIP/PARTICIPANTS: 156
REVENUE 2003 2004
TOTAL $71,927.80 $61,699.94
r
EXPENSES 2003 2004
TOTAL EXPENSES $61,728.06 $59,570.00
NET OPERATION-EXPENSES 2003 2004
LESS REVENUE
$10,199.94 $2,129.94
o SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
�+ $1,500.00 $1,500.00 $4,000.00
r.
1
I 0 4
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: ST. FRANCIS OF'ASSIS SCHOOL
APPLICATION#04-35
CONTACT NAME Theresa Vanhaverbeke
ADDRESS 1774Rudell Rd.
TOWN/POSTAL Newcastle
CODE LIB 1E2
TELEPHONE # 905-987-7209
DESCRIPTION OF PROGRAMS AND SERVICES:
School for JK— 8
To assist with the purchase of playground equipment to be used by entire community
TOTAL MEMBERSHIP/PARTICIPANTS:
REVENUE 2003 2004
TOTAL $22,700.00 $11,000.00
EXPENSES 2003` 2004
TOTAL EXPENSES $25,799.88 $28,000.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$3100.00 ($17,000.00)
DEFICIT
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED RE UESTED
DID NOT APPLY DID NOT APPLY $5000.00
�J 4 t
Ib
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: COURTICE SOCCER ASSOCIATION
APPLICATION#04-36
CONTACT NAME Martin Hillebrand
ADDRESS 28 Oban Crt.
Iw. TOWN/POSTAL Courtice
CODE LIE 1Z6
TELEPHONE # 905-436-9386
DESCRIPTION OF PROGRAMS AND SERVICES:
Youth soccer program
' TOTAL MEMBERSIHP/PARTICIPANTS: 1500
REVENUE 2003 2004
TOTAL $188,453.05 $202,563.20
EXPENSES 2003 2004
low TOTAL EXPENSES $167,889.85 $181,000.00
6 NET OPERATION-EXPENSES 2003 2004
LESS REVENUE
$20,563.20 $21,563.20
r 60 SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY DID NOT APPLY $3,000.00
1 ( 4J
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: TYRONE ATHLETIC ASSOCIATION
APPLICATION# 04-37
CONTACT NAME Brent Mason
ADDRESS 6911 Liberty Street North
TOWN/POSTAL Tyrone, Ontario
CODE L1C 3K6
TELEPHONE # 905-263-4576
DESCRIPTION OF PROGRAMS AND SERVICES:
Provides organized sports to children in Clarington for a reasonable cost.
TOTAL MEMBERSHIP/PARTICIPANTS: 183
REVENUE 2003 2004'
TOTAL $21,621.45 $25,592.10
EXPENSES 2003 2004'
TOTAL EXPENSES $25,329.35 $27,700.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
($3,707.90) ($2,107.90)
DEFICIT DEFICIT
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
$2,000.00 $2,000.00 $5,000.00
1046
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: GANARASKA WOLVES VOLLEYBALL
CLUB
APPLICATION# 04-38
CONTACT NAME Ian Forster
ADDRESS 2164 Concession Rd. 9,RR2
TOWN/POSTAL Blackstock
CODE LOB 1BO
TELEPHONE # 905-263-8438
DESCRIPTION OF PROGRAMS AND SERVICES:
Rep level volleyball for girls and boys ages 11-18 in the Clarington area.
6
Yr
TOTAL MEMBERSHIP/PARTICIPANTS: 75
REVENUE 2003 2004
TOTAL $47,400.00 $48,290.00
EXPENSES 2003 2004
m
TOTAL EXPENSES $43,885.00 $43,800.00
`` NET OPERATION EXPENSES 2003 2004
LESS REVENUE
$3515.00 $4,490.00
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
6
$500.00 $1,500.00 $2,000.00
Im
NM 1047
im
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: BOWMANVILLE/NEWCASTLE BASEBALL
ASSOCIATION
APPLICATION# 04-39
CONTACT NAME Sam Norwood
ADDRESS P.O.Box 346
TOWN/POSTAL Bowmanville, Ontario
CODE L1C 3L1
TELEPHONE # 905-623-0412
DESCRIPTION OF PROGRAMS AND SERVICES:
Offering baseball for youths 4 to 18 years of age.
TOTAL MEMBERSHIP/PARTICIPANTS: 210
REVENUE 2003 2004
TOTAL $27,660.33 $29,383.41
EXPENSES 2003 2004
TOTAL EXPENSES $25,276.92 $30,850.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$2,383.41 ($1,466.59)
SURPLUS DEFICIT
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED .r
$1,500.00 $1,500.00 $4,000.00
1 r_
0 /,t8
Ir.
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
x
APPLICANT OGRANIZATION: CLARINGTON GIRLS SLO PITCH
APPLICATION # 04-40
CONTACT NAME Dave Abraham
ADDRESS P.O. Box 205
TOWN/POSTAL Bowmanville
CODE LIB IE8
TELEPHONE # 905-987-1833
v
DESCRIPTION OF PROGRAMS AND SERVICES:
Girls recreational slo pitch league
r..
TOTAL MEMBERSHIP/PARTICIPANTS: 285
REVENUE 2003 2004''
TOTAL $25,811.35 $31,887.93
w
EXPENSES 2003 2004
TOTAL EXPENSES $24,023.42 $30,645.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$1,787.93 $1,242.93
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY DID NOT APPLY $1,000.00
10 4 ;
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: FRIENDS OF SECOND''MARSH
APPLICATION# 04-41
CONTACT NAME Chris Conti
ADDRESS 206 King St. East P.O Box 26006
TOWN/POSTAL Oshawa
CODE L1G 8R4
TELEPHONE # 905-723-5047
DESCRIPTION OF PROGRAMS AND SERVICES:
Great Lakes Wetlands Project
TOTAL MEMBERSHIP/PARTICIPANTS:
REVENUE 2003 2004'
TOTAL $336,897.00 $3,268,665.00
EXPENSES 2003 2004'
TOTAL EXPENSES $320,057.00 $933,260.00
NET OPERATION—EXPENSES 2003 2004
LESS REVENUE
$16,840.00 $2,335,405.00
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002"GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY DID NOT APPLY $5,000.00
3 05J
1r
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: CLARINGTON MINOR HOCKEY
ASSOCIATION
APPLICATION# 04-42
CONTACT NAME Greg McDowell
ADDRESS P.O.Box 191
TOWN/POSTAL Bowmanville
CODE L1C 3K9
TELEPHONE # 905-434-7409
DESCRIPTION OF PROGRAMS AND SERVICES:
WN
Recreational hockey for coed youth
Skill development
Note: Funding for support with a skills competition(trophies,plaques,mini sticks)
TOTAL MEMBERSHIP/PARTICIPANTS: 450
REVENUE 2003 2004
� TOTAL $352,121.00 $405,425.00
r. EXPENSES 2003 2004
TOTAL EXPENSES $309,142.00 372,737.00
NET OPERATION EXPENSES 2003 2004
LESS REVENUE
$42,979.00 $32,688.00
SURPLUS SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT
APPROVED APPROVED REQUESTED
DID NOT APPLY DID NOT APPLY $4,000.00
iNp
151
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: CLARINGTON SPEED SKATING CLUB
APPLICATION# 04-43
CONTACT NAME Kathlyn Hoch
ADDRESS 52 Westside Dr.
TOWN/POSTAL Bowmanville
CODE L1C 4Y8
TELEPHONE # 905-697-2132
DESCRIPTION OF PROGRAMS AND SERVICES:
Speed skating program for youth and adults
Note: Funding requested to purchase safety pads required for bigger ice surface at South Courtice
Arena
TOTAL MEMBERSIRP/PARTICIPANTS: 120
REVENUE 2003 2004
TOTAL $19,709.79 $36,289.50
EXPENSES 2003 2004
TOTAL EXPENSES $24,268.39 $34,023.32
NET OPERATION—EXPENSES 2003 2004'
LESS REVENUE
($4,558.60) $2,766.18
DEFICIT SURPLUS
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004 GRANT '
APPROVED APPROVED REQUESTED
DID NOT APPLY DID NOT APPLY $5,000.00
1ti5
6.
60 MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
6.
APPLICANT OGRANIZATION: NEWCASTLE COMMUNITY HALL
_ _.
APPLICATION#04-46
r.
CONTACT NAME Gabrielle Bell
ADDRESS 20 King Street West
TOWN/POSTAL Newcastle,Ontario
CODE L1B 1H7
TELEPHONE# 905-987-3856
is, DESCRIPTION OF PROGRAMS AND SERVICES:
Community Hall,wedding, fundraiser,meetings and community events.
w
TOTAL MEMBERSMP/PARTICIPANTS:
. k
REVENUE
20031, 2004-
TOTAL $70,218.00 $82,361.00
EXPENSES 2003 2044
F TOTAL EXPENSES $70,307.00 $82,361.00
"AU
•»F
NET OPERATION—EXPENSES 2003 1.604
LESS REVENUE
($89.00) 0
DEFICIT
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2Q04 GRANT
APPROVED APPROVED RE VESTED
$11,500.00 $13,000.00 $13,000.00
0
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT OGRANIZATION: ORONO AMATEUR ATHLETIC
ASSOCIATION
APPLICATION#04-45
CONTACT NAME Laverne Boyd
ADDRESS P.O.Box 165,
TOWN/POSTAL Orono,Ontario
CODE LOB IMO
TELEPHONE # 905-983-5236
DESCRIPTION OF PROGRAMS AND SERVICES:
Promotion of minor sports for Orono and the surrounding area.
TOTAL MEMBERSHIP/PARTICIPANTS:
REVENUE 2003 200
TOTAL $264,068.00 $277,279.00
EXPENSES 20Q3 2004
TOTAL EXPENSES $278,803.00 $292,734.00
NET OPERATION-EXPENSES 20031
2,004
LESS REVENUE
($14,735.00) ($15,455.00)
DEFICIT DEFICIT
MUNICIPAL GRANT HISTORY:
2002 GRANT 2003 GRANT 2004'GRiT
APPROVED APPROVED RE UPI 'i'EH
$2,500.00 $2,500.00 $2,500.00
1 �� 54
i
4
Leading the Way REPORT
CLERK'S DEPARTMENT
6W Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: MARCH 8, 2004
iW
Report#: CLD-07-04 File #: By-law #:
Subject: ANIMAL SERVICES STATISTICAL REPORT — NOVEMBER AND
DECEMBER, 2003
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1) THAT Report CLD-07-04 be received for information; and
2) THAT a copy of Report CLD-07-04 be forwarded to the Animal Alliance of
Canada and the Animal Advisory Committee.
,
it
Submitte y: atti . Barrie, A.M.C. Reviewed by: Franklin Wu,
Municipal Clerk Chief Administrative Officer
LC*PLB*cv
,. CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506
1 101
REPORT NO.: CLD-07-04 PAGE 2 of 2
BACKGROUND AND COMMENT
For the information of Council, the tables attached to Report CLD-07-04 summarize the
activities and revenues pertaining to Animal Services for the months of November and
December, 2003.
Attachment#1 Animal Services Monthly Report— November 2003
Attachment#2 Animal Services Monthly Report— December 2003
Interested parties to be advised of Council's decision:
Ms. Liz White Animal Advisory Committee
Animal Alliance of Canada
221 Broadview Avenue
Suite 101
Toronto, ON M4M 2G3
f
it
CLERK'S DEPARTMENT ATTACHMENT NO. 1
ANIMAL SERVICES DIVISION TO REPORT NO. CLD-07-04
ii. ANIMAL SERVICES MONTHLY REPORT
NOVEMBER,2003
A. ACTIVITIES 1 THIS MONTH YR.TO DATE 2003 YR.TO DATE 2002
PICKED UP—WILDLIFE F 7 121 128
DOGS CATS DOGS CATS DOGS CATS
PICKED UP 17 15 216 181 196 115
BROUGHT IN 17 29 147 281 132 312
RETRIEVED BY OWNERS 21 0 233 14 207 11
SOLD TO RESIDENTS 10 22 112 317 114 289
SOLD TO RESEARCH 0 0 0 0 0 0
+• EUTHANISED 0 14 3 64 3 57
DEAD ON ARRIVAL 3 8 15 67 4 70
QUARANTINE 0 0 10 13 2 16
WRITTEN WARNINGS 17 267 151
�.. P.O.A. TICKETS 2 63 52
s
CONVICTIONS 3 36 28
CALL-OUTS AFTER HOURS 2 31 39
OVER TIME HOURS 6 98 152.50
B. REVENUES
it DOGS&CATS RELEASED 135.00 0 705.00 605.00 765.00 390.00
LICENSES 1,700.00 104.00 51,078.00 14,070.00 39,476.00 9,985.00
SOLD TO RESEARCH 0 0 0 0 0 0
SOLD TO RESIDENTS 750.00 990.00 7,365.00 13,455.00 7,275.00 12,105.00
La DOGS &CATS REDEEMED 739.00 0 9,227.00 262.00 9,269.00 192.00
SUBTOTAL 3,324.00 1,094.00 68,375.00 28,392.00 56,785.00 22,672.00
1r. IL
TRAP REVENUE 27.00 549.00 471.00
bw
TOTAL REVENUE 4,445.00 97,316.00 79,928.00
EUTHANISED: 4 FERAL CATS, 9 SICK CATS, 1 INJURED CAT, 1 VERY OLD CAT
1 ' � 3
CLERK'S DEPARTMENT ATTACHMENT NO.2
ANIMAL SERVICES DIVISION TO REPORT NO.CLD-07-04
ANIMAL SERVICES MONTHLY REPORT
DECEMBER,2003
A. ACTIVITIES THIS MONTH YR.TO DATE 2003 TYR.TO DATE 2002
PICKED UP-WILDLIFE 2 123 135
DOGS CATS 1 DOGS CATS DOGS CATS
PICKED UP 9 16 225 197 207 125
BROUGHT IN 16 47 163 328 145 352
RETRIEVED BY OWNERS 16 2 249 16 216 12
SOLD TO RESIDENTS 5 54 117 371 127 330
SOLD TO RESEARCH 0 0 0 0 0 0
EUTHANISED 1 2 4 66 4 59
DEAD ON ARRIVAL 3 5 18 72 5 76
QUARANTINE 2 0 3 1 13 3 1 17
WRITTEN WARNINGS 18 285 159
P.O.A. TICKETS 0 63 66
CONVICTIONS 0 36 28
CALL-OUTS AFTER HOURS 3 33 44
OVER TIME HOURS 10 108 170.5
B. REVENUES
DOGS&CATS RELEASED 0 0 705.00 605.00 855.00 420.00
LICENSES 0 0 51,078.00 14,070.00 39,476.00 9,985.00
SOLD TO RESEARCH 0 0 0 0 0 0
SOLD TO RESIDENTS 375.00 2,115.00 7,740.00 15,570.00 8,100.00 13,725.00
DOGS &CATS REDEEMED 637.00 0 9,864.00 262.00 9,593.00 212.00
SUB TOTAL 1012.00 2,115.00 69,387.00 30,507.00 58,024.00 24,432.00
TRAP REVENUE 9.00 558.00 483.00
TOTAL REVENUE 3,136.00 100,452.00 82,849.00
EUTHANISED: 1 INJURED DOG, 1 FERAL CAT, 1 DOG WITH DISPOSITION PROBLEMS
11 �� t
L
C49t1he wo, REPORT
L. CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND A COMMITTEE
OS ADMINISTRATION CO TTEE
Date: March 08, 2004 Resolution #:
Report#: COD-010-04 File#: By-law#:
Subject: PUBLIC SECTOR SALARY DISCLOSURE ACT
L
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
L
1. THAT Report COD-010-04 be received for information;
2. THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate,
Ministry be noted which employees, if any, were paid a salary of$100,000. or more
(as defined in the Act), for the year 2003.
L
L
L
L
Submitted by: Reviewed b .
Marano Franklin Wu
Director of Corporate Services Chief Administrative Officer
MM.ca
L
1, 2 3
L
REPORT NO.: COD-010-04 PAGE 2
BACKGROUND AND COMMENT
1. On January 29, 1996, the Ontario Legislature passed the Public Sector Salary
Disclosure Act. This Act requires the Municipality to disclose annually the names,
positions, salaries and taxable benefits of employees paid $100,000 or more a
year.
2. In 2003, employees paid a salary, as defined in the Public Sector Salary
Disclosure Act, 1996, of$100,000 or more by the Municipality of Clarington were
as follows:
Name POSITION TITLE SALARY PAID TAX.BENEFITS
Wu,Franklin CHIEF ADMINISTRATIVE OFFICER 167245.24 843.36
Marano,Marie DIR OF CORPERATE SERVICES 130045.98 843.36
Cannana,Joseph P DIR OF COMMUNITY SERVICES 120537.12 824.07
Crome,David J DIR.OF PLANNING 109143.12 759.87
Creighton,Michael G EMERGENCY SERVICES DIR. 109056.18 839.54
Taylor,Nancy M. FINANCE DIRECTOR 106932.07 759.48
Oliver,Gary CAPTAIN 106022.02 * 417.04
Chambers,L.Donald CAPTAIN 105418.70 * 490.27
Ostler,Kenneth L. CAPTAIN 103984.50 * 412.8
Ruiter,Edward C. CAPTAIN 103706.51 * 450.65
KlosinsK Ronald A. CAPTAIN 103663.48 * 412.8
Cannella,Anthony S DIR.OF ENGINEERING 101265.60 686.29
*indudes retroactive pay
3. It is important to note that the basic pay is the gross salary before statutory
deductions for tax, C.P.P., El, etc.
4. The Municipality is required to submit this information to the Ministry of Municipal
Affairs and Housing and to include the information in the Municipality's annual
financial statements.
5. The Ministry f Finance will prepare, for public release on April 1 at a
rY P P P P
compendium of records of all employees in the Province whose salaries are
disclosed.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T(90523-3379 F(905)623-6506
� 2 ' 2
reading the way
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 8t', 2004
Report#: COD-011-04 File# By-law#
Subject: TENDER CL2003-33,
SYDNEY B. RUTHERFORD TRAIL ENTRANCE, ORONO
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-011-04 be received;
2. THAT Lakeridge Contracting Ltd., Ajax, Ontario with a total bid in the amount of
$49,498.20 (Including G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2003-33, be awarded the contract for the
Sydney B. Rutherford Trail Entrance, Orono as required by the Engineering Department;
3. THAT the total funds required in the amount of$52,000.00 ($49,498.20 tender plus
contingencies, consulting and net GST) be drawn as follows:
a) $21,000.00 from Public Works and Parks Capital Reserve Fund Account
#1110-00157-X
b) $10,000.00 from Park Development Reserve Account#2900-00027-X;
C) $21,000.00 from General Capital Reserve Account#2900-00017-X; and
4. THAT the attached By-law marked Schedule °A°authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
Submitted by: Reviewed by.
Marie Marano, H.B.Sc., C.M.O. Franklin Wu,
M ices Chief Administrative Officer
/f
Nancy T dy lor, .,11C.A.,
Director of Finance 2 3
MM\LAB\km
REPORT NO.: COD-011-04 PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Sydney B.
Rutherford Trail Entrance, Orono, within the Municipality of Clarington, as required by the
Engineering Department.
Tenders were advertised in local papers, as well as Electronically. Subsequently, tenders were
received and tabulated as per Schedule °B" attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the letter from Totten Sims Hubicki Associates, marked Schedule "C" and will be provided from
the accounts specified in the recommendations of this report. As per the letter, the total project
cost is $21,000.00 over the remaining budgeted amount of$31,000.00 allocated in accounts
Public Works and Parks Capital Reserve Fund Account#1110-157-X ($21,000.00) and Park
Development Reserve Account#2900-27-X ($10,000.00). It is therefore recommended that the
additional funds required in the amount of$21,000.00 be funded from General Capital Reserve
Account#2900-17-X. The reason for the differences in the original budget amount and the
actual total project cost is outlined in Schedule "C".
Although, the low bidder has not previously preformed work for the Municipality of Clarington,
they have provided satisfactory service for City of Pickering, Town of Whitby and City of
Oshawa.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Lakeridge
Contracting Ltd., Ajax, Ontario, be recommended for the contract for the Sydney B. Rutherford
Trail Entrance, Orono
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ON IQ h1 C 3A6 T(905)623-3379 F(905)623-4169
- :t
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ti
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Schedule "A"
BY-LAW 2004-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Lakeridge
Contracting Ltd., Ajax, Ontario, to enter into agreement for the
Sydney B. Rutherford Trail Entrance, Orono.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Lakeridge Contracting Ltd., Ajax, Ontario, and said Corporation;
and
2. THAT the contract attached hereto as Schedule "A"form part of this By-law.
By-law read a first and second time this day of , 2004.
By-law read a third time and finally passed this day of , 2004.
John Mutton Mayor
Patti L. Barrie, Municipal Clerk
F
- 12 -95
L.
Clar!8112mn Leng the Way
Municipality of Clarin- g ton
SCHEDULE "B" BID SUMMARY
TENDER CL2003-33
SYDNEY B- Rt1THFRFOPrn TPAII CAI-MAKVIC7 ccATi ... .�. _._
B13DR
AL_ INAE7 �1�
Lakeridge Contracting Ltd.
PRJC'iffil
$12,350.00
OL7 .
$49,498.20
Ajax, ON
$61,638.42
Rutherford Contracting Ltd.
$23,650.00
Gormel , ON
Jeffrey Wallan's Construction Ltd.
$11,450.00 *
$64,426.84
Brighton, ON
$65,904.51
Dig-Con International Limited
$25,400.00
Bolton, ON
Brinkman &Associates Reforestation Ltd.
$17,105.50
$66,424.07
North Bay, ON
Pro Lawn Landscaping
NOT LISTED
$74,793.00
Orono,ON
Peninsula Construction Inc.
$10,125.00
$88,590.86
Fonthill, ON
Katma Contracting Ltd.
REJECTED
Unionville, ON
Elirpa Construction & Materials Ltd.
REJECTED
Pickering, ON
* Extension Error
i
• SCHEDULE "C
■ Totten Sims Hubicki Associates
engineers 513 Division Street,
Cobourg,Ontario,Canada K9A 5G6
architects (905)372-2121 Fax: (905)372-3621
planners E-mail:cobourg Otsh.ca www.tsh.ca
February 24, 2004
Ms. Lou Ann Birkett CPP AMCT ?`
Purchasing Manager
Corporation of the Municipality of Clarington
40 Temperance Street 17 F
BOWMANVILLE, Ontario. L1C 3A6
l r�P
Dear Ms. Birkett:
Re: Contract CL 2003-33, Sydney B. Rutherford Trail Entrance
Orono, Municipality of Clarington
Our office has reviewed the bids submitted for the above contract and find them to be in order. A list
of the bids received and the Engineer's estimate is provided in the table below. All numbers are
inclusive of GST.
BIDDER TOTAL BID AMOUNT
Lakerid a Contracting Ltd. $49,498.20
Rutherford Contracting Ltd. $61,638.42
Jeffrey Wallans Construction Ltd. $64,426.84
Dig-Con International Ltd. $65,904.51
Brinkman&Associates Restoration Ltd. $66,424.07
Pro Lawn Landscaping $74,793.00
Peninsula Construction Inc. $88,590.86
ENGINEER'S ESTIMATE $39,000.00
We have followed up on the references provided by Lakeridge Contracting Ltd. and the responses
indicate satisfaction with the quality of work performed. Work has been carried out on private and
public contracts ranging in value from$95,000 to $530,000. The projects covered by the references
provided contain all aspects of the work to be completed in the Sydney B. Rutherford project. Based
on this, we recommend acceptance of the low bid. A copy of the reference list is attached for your
files and information.
The total costs for the project are $52,000.00 which is $21,000.00 over the remaining budgeted amount
of$31,000.00 allocated in accounts 1110-157-X ($21,000.00) and 2900-27-X ($10,000.00).
The original amount budgeted by Public Works in 2001 was $25,000.00 and was based on a concept
design previously prepared by Cosburn Giberson. Some charges have already been made against this
account reducing the total available amount to $21,000.00.
L
K
r
Ms. Lou Ann Birkett, UP, AMCT
: February 24, 2004 SCHEDULE "Cu 2
The reason for the difference in the original budget amount and the actual total project cost can be
attributed to the change in the type of stairs proposed for the project from wood to pre-cast concrete,
increase in construction and material costs, the costs for completing the detailed design and the original
budget item may have accounted for the $10,000.00 donation provided by Sydney B. Ruthford's
family.
It is recommended that the budget shortfall of$21,000.00 be funded from Capital Reserve Account No.
2900-17-X.
Attached is a cost apportionment detailing the total project costs and funding sources for the entrance
and stairway construction project.
Should you have any questions regarding this matter, please contact the undersigned.
Best regards,
Ron � . .Albright, PEn
g g
Project Engineer
RA/ym
P:4424M 16\Cornsp\20131.doc
Encls.
Cc: Mr. Peter Windolf, OACA, Manager, Park Development (+encl.)
Ms. Wendy Chandler, AMCT, Clerk II (+encl.) s
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SCHEDULE "C"
Municipality of Clarington
SYDNEY B. RUTHERFORD TRAIL ENTRANCE AND STAIRWAY
ORONO
Cost Apportionment For Low Bid submitted B Lakerid a Contracting Ltd. February 12,2003
APPo y 9 � rY
Contract CL2003-33 T.S.H. Project 42.80318
Description Total Comments
Account Numbers 1110-00157-X $21,000
2900-27.X $10,000
2800.17-X $25,000(capital reserve account)
Construction Costa Contract CL2003-33
$46,250.00 Low bid to nInd by Lakaridge(oW.c3sT)
TSH Project Number 42-80316
Detailed Design,Approvals and Tender Documents Previow 0111MOS Charped to P@*osv "meet
(to Jan.28,2004) $868,35 A,a ,,n*7503-100 260
Other Costs
Clearing and Grubbing of Etixisdng Trees $1,000.00 Work to be completed by Operations Dept.
Sub Total Other Costs $1,000.00
ub-Total Estimated Project Costs(excl.contingencies) $48,128.35
Not O.S.T.(3%)(excl.contingencies) $1,443.85
Contingencies(including O.S.T.) $2,427.80 ~
Total Estimated Project Costs $52,000.00
Budget Amount $52,000.00 m r 574,
2900-00027-X&2900.17•X
Estimated Budget Surplus/Detieit $0.00
�:�eoo�o�ca�vie./as ooa.poon�.e.n�cuoo�aa�ycm��on�onm«a
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Leading the.Way
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 8t', 2004
Report#: COD-013-04 File # By-law#
Subject: Tender CL2003-36, Roenigk Drive & King Street West Intersection
Improvements.
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following: _
1. THAT Report COD-013-04 be received;
2. THAT Miwel Construction Limited, Stouffville, Ontario with a total bid in the amount of
$182,000.00 (Including G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2003-36, be awarded the contract for the
Roenigk Drive and King Street West Inspection Improvements as required by the
Engineering Department;
3. THAT the total funds required in the amount of$300,000.00 ($182,000.00 tender plus
work by the Region of Durham, contingencies, consulting and net GST) be drawn from
Engineering Capital Account 8310-03201-1401;
4. THAT the attached By-law marked Schedule "A"authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
Submitted by: Reviewed by:
LF"arano, H.B.Sc., C.M.O. Franklin Wu,
—T floir of Corp rat ervices Chief Administrative Officer
Nancy a or . ., C.A.,
Director of Finance
MMILAB1km
1210
REPORT NO.: COD-013-04 PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Roenigk Drive
and King Street Intersection Improvements, as required by the Engineering Department.
Tenders were advertised in local papers, as well as Electronically. Subsequently, tenders were
received and tabulated as per Schedule "B"attached.
The total project cost, including works by the Region of Durham, Project Administration, and
costing allocation is as detailed in the letter from Totten Sims Hubicki Associates, marked
Schedule"C"and will be provided from the Engineering Capital Account#8310-03201-1401,
from which there are adequate funds available.
The low bidder has previously preformed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After,further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Miwel
Construction Limited, Stouffville, Ontario, be recommended for the contract for the Roenigk
Drive and King Street West Intersection Improvements.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-4169
1211
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Schedule "A"
BY-LAW 2004-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Miwel
Construction Ltd., Stouffville, Ontario, to enter into agreement
for the Roenigk Drive and King Street West Intersection
Improvements.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Miwel Construction Ltd., Stouffville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A"form part of this By-law.
By-law read a first and second time this day of , 2004.
By-law read a third time and finally passed this day of , 2004.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1212
•
(Leading the Way
Municipality of Clarington
SCHEDULE "B"
BID SUMMARY
TENDER CL2003-36
ROENIGK DRIVE & KING STREET WEST
INTERSECTION IMPROVEMENTS
1DD Ft TOTAL IBIS AME QNT
[Aj�ax, Construction Limited $182,000.00
ville, ON
en & King Construction Inc. $205,993.76
ON
obinson Limited $208,316.53
anville, ON
Construction & Materials Limited $221,412.81
in , ON
HABIDSUMWOMBSCL03-36.DO
C
1213
SCHEDULE "C"
TM■ Totten Sims Hubicki Associates
engineers 513 Division Street,
Cobourg,Ontario,Canada K9A 5G6
a t'CI11teCtS (905)372-2121 Fax: (905)372-3621
planners E-mail:cobourg @tsh.ca www.tsh.ca
February 12, 2004
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manager
Corporation of the Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario. L1C 3A6
Dear Ms. Birkett:
Re: Contract CL2003-36, Roenigk Drive and King Street West
Intersection Improvements, Bowmanville
Municipality of Clarington
Our office has reviewed the bids submitted for the above contract and find them to be in order. A list
of the bids received and the Engineers Estimate are provided in the table below. All numbers are
inclusive of GST.
BIDDER TOTAL BID AMOUNT
[Engineer's iwel Construction Ltd. $182,000.00
mden&Kin Construction Inc. $205,993.77
n Robinson Ltd. $208,316.52
a Construction& Materials Ltd. $221,412.81
Estimate $224,373.65
Miwel Construction has completed a number of contracts for the Municipality pality of Clarington under
our inspection. In addition, contracts have been completed in recent years in Cobourg and Fenelon
Falls with construction values ranging from $350,000.00- $2,000,000.00. In all cases TSH provided
contract administration and Miwel preformed to acceptable standards and work was completed on
schedule.
These contracts contained all aspects of the work to be completed in the Roeni k Drive and King Street
Intersection project. Based on our experience in working with Miwel, we recommend acceptance of
the low bid.
We refer you to the attached cost apportionment summarizing all project related costs which indicates
that the total project cost comes in under budget.
Funding for this project is to be drawn from account#5800-8310-03201-1401.
� 2
Ms. Lou Ann Birkett SCHEDULE "C"
January 12, 2004 2
Should you require further information please contact the undersigned.
Best regards,
Ron Albright
Project Engineer
RA/sn
PA12-29171\Corresp\20115.doc
Encl.
PC: Mr. A.S. Cannella, CET, Director of Engineering Services
Mr. R. D. Baker, Traffic Coordinator(+ encl.)
Ms. W. Chandler, Clerk II (+ encl.)
121 ZIH
Municipality of Clarington
ROENIGK DRIVE AND KING STREET WEST INTERSECTION IMPROVEMENTS
AND SIGNALIZATION, BOWMANVILLE
Schedule "C"
Cost Apportionment For Low Bid submitted By Miwel Construction Revised March 1, 2003
Contract CL2003-36 T.S.H. Project: 12-29171
Description Total . Comments
L
Account Number 8310-03201-1401
Construction Costs Contract CL2003-36
$170,093.46 Low bid submitted by Miwel (excl. GST)
L
SH Project Number 12-29171
Detailed Design,Approvals and Tender Documents
(to Jan.29,2004) $27,755.28 Excludes Crib Wall Design and Tendering Costs
Estimated Construction Administration (TSH#12-29171) $16,000.00
Other Costs
Signalization Work Completed By Region of $59,000.00 As per R.O.D. Estimate
Durham incl.Material, labour and Administration
Relocation of Bus Shelter $4,000.00 To be completed b Miwel
P Y
Sub-Total Other Costs $63,000.00
Sub-Total Estimated Project Costs(excl. contingencies) $276,848.74
Net G.S.T. (3%)(excl.contingencies) $8,305.46
Contingencies(including G.S.T.) $14,845.80
Total Estimated Project Costs $300,000.00
Budget Amount $330,000.00
Estimated Budget Surplus/Deficit $30,000.00
LHA2004TENDERS4CL2003-36-costapportionment.xls)Gost Apportionment
Printed on 3/112004 tsh
Le�a�ng�he way REPORT
FINANCE DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Dater MONDAY, MARCH 8, 2004 Resolution #:
Report#: FND-004-04 File M By-law #:
Subject: LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION,
APPORTIONMENTS OR REFUND OF TAXES
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-004-04 be received; and
2. THAT the attached list of applications for cancellation, reduction, apportionments
or refund of taxes be approved.
J
Submitted by: Reviewed by
ancy or, .B.A., C.A. Franklin Wu
Director of Finance Chief Administrative Officer
NMT/MWF/MAM/hjl
� 3"31
REPORT NO.: FND-004-04 PAGE 2
BACKGROUND
Pursuant to Sections 354, 356, 357 and 358 of the Municipal Act, 2001, C25, a list of
applications for cancellation, reduction, apportionments or refund of taxes is presented
to Committee for its review and approval.
Section 357(3 & 4) indicates that the Council shall hear and dispose of every application
lication
not later than the 30th day of April in the year following the year in respect of which the
application is made. The last day for making application for the previous year's tax
reduction is the 2Sth day of February in the following year.
More specifically, under Section 354, the Treasurer shall recommend to Council that
outstanding taxes be stricken from the roll. To strike taxes from the roll it must be by
reason of a decision under Section 357 or 358, or of a decision of a judge of any court
or that the taxes are uncollectible.
An application for a cancellation, reduction or refund may be made for one of the
following reasons:
• Ceased to be liable to be taxed at rate it was;
• real property becomes exempt;
razed by fire, demolition or otherwise;
• damaged by fire, demolition or otherwise (substantially unusable)
removal of a mobile unit; • .
• sickness or extreme poverty;
• gross or manifest clerical error; and
repairs/renovations preventing normal use of period of 3 months.
The 357 and the 358 process begins when an application-is prepared by either the
Regional Assessment Office or the Tax Department. The neighbourhood assessor will
perform anon-site inspection of the property. The assessor will verify the reason for the
application, the period of time, for which the tax relief is claimed, and the amount and
type.of assessment that is affected. The application is then sent back to the Tax
Department where the actual tax adjustment is calculated and the.taxpayer's.'account
adjusted.
Section 356, deals with severances or divisions into parcels. These parcels of land
were.taxed in blocks in the year(s) prior to severance/consolidation. Taxes are-being
apportioned to the individual properties which are now severed/consolidated.
Therefore, tax amounts are removed from one roll number and applied to another roll
number as determined by MPAC.
The total amount of taxes to be written off, for September 1 to December 31, 2003; as
shown in this report total $21,520.24. The total for the 2003 calendar year is
$31,477.68. This total represents the Municipality's share only. For comparison the
2
REPORT NO.: FND-004-04 PAGE 3
Lvalues of taxes written off under Section 357 and 358 at December 31, 2002 was
$22,841.53 for the municipal portion only.
Also, included in this report as Attachment "B" are 2004 write-offs for January 1 to
August 31, totalling $976.51 for the municipal portion.
L
Attachments:
Attachment "A" -Write-Off Report September to December 2003
Attachment "B"—Write-Off Report January to January 2004
L
how
4
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-4169
103
t
s.
; .
Write-Off Report 2003
(For the Period of-Sept 1 to December 31,2003)
Date
Roll Number
Person(s)Taxes
AdjNVTX Commercial
Residential
Year
Reason Claimed by
Ref.No. Indusrial etc
farm
Adjusted
Applicant
Managed Forest
For
Applicant
Number Municipal
Municipal
Sep-03 020
040
03496
Gunn Norma
WTX 188
22.71,
2003
Fire,Demolition Etc
Sep-03 020
060
15594
Municipality of Clarington
WTX 188
913.58
2003
Property Became Exempt
Sep-03 010
070
16340
Municipality of Clarington
WTX 188
106.78
2003
Property Became Exempt
Sep-03 030
120
12501.
Murkar Neil
WTX 188
205.65
2003
MPAC Overcharge Clerical Error
Sep-03 030
120
12502
Murkar Neil
WTX 188
88.98
2003
MPAC Overcharge Clerical Error
Sep-03 020
130
07500
Municipality of Clarington
WTX 188
24.95
2003
Property Became Exempt
Sep-03 020
120
03500
Judson Brian
WTX 188
9.01
2003
Fire,Demolition Etc
Sep-03 020
020
05000
Patterson Linda
WTX 188
175.21
2003
Fire,Demolition Etc
Sep-03 020
040
03496
Gunn Norma
WTX 189
15.54
2002
Fire, Demolition Etc
Sep-03 010
050
20371
Clarington Fieldcrest
WTX 190
35.90
2001
MPAC Overcharge Clerical Error
Sep-03 010
050
20370
Clarington Fieldcrest
WTX 190
35.90
2001
MPAC Overcharge Clerical Error
Sep-03 010
050
20369
Clarington Fieldcrest
WTX 190
35.90
2001
MPAC Overcharge Clerical Error
–, Sep-03 010
090
24367
Sheppard Michael
WTX 190
231.44
2001
MPAC Overcharge Clerical Error
LT+ Oct-03 030
130
11500
1254134 Ontario Inc
WTX 193
408.70
1999
MPAC Overcharge Clerical Error
C—' Oct-03 030
130
11500
1254134 Ontario Inc
WTX 193
262.05
1999
MPAC Overcharge Clerical Error
Oct-03 010
070
02550
Municipality of Clarington
WTX 197
402.99
2002
Property Became Exempt
Oct-03 010
010
14500
Sabourin Robert
WTX 197
42.94
2002
Property Became Exempt
Oct-03 010
010
14500
Sabourin Robert
WTX 198
241.25
2003
Fire, Demolition,etc
Oct-03 010
020
07900
Municipality of Clarington
WTX 198
320.34
2003
Property Became Exempt
Oct-03 010
100
01500
Lake Shelley
WTX 198
276.84
2003
Fire,Demolition,etc
Oct-03 020
040
02505
Municipality of Clarington
WTX 198
478.54
2003
Property Became Exempt
Oct-03 020
130
05800
Municipality of Clarington
WTX 198
306.08
2003
Property Became Exempt
Oct-03 020
130
07500
Municipality of Clarington
WTX 198
24.95
2003
Property Became Exempt
Oct-03 020
130
08500
Municipality of Clarington
WTX 198
185.09
2003
Property Became Exempt
Oct-03 010
100
15000
Lake Shelley
WTX 199
157.52
2001
Fire,Demolition,etc
Oct-03 010
100
15000
Lake Shelley
WTX 200
233.28
2002
Fire,Demolition,etc
Nov-03 030
110
13400
Municipality of Clarington
WTX 203
389.55
2003
Property Became Exempt
Nov-03 030
090
20400
Graham Loma
WTX 203 25.35
2003
Com to Res Differential
p
Total Page 1.of 4
25.35
5,631.67
; .
Write-Off Report 2003
(For the Period of-Sept 1 to December 31,2003)
Date
Roll Number
Person(s)Taxes
AdjNVTX
Commercial
Residential
Year
Reason Claimed by
Ref.No.
Indusdal etc
Farm
Adjusted
Applicant
Managed Forest
For
Applicant
Number
Municipal
Municipal
Balance Forward from Page 1
25.35
5,631.67
Nov-03 020
060
05440
Segers Sarah
WTX 203
242.47
2003
MPAC Clerical Error
Nov-03 010
130
09000
Costanzo Ugo
WTX 203
23.21
2003
Fire, Demolotion etc.
Nov-03 010
120
11700
Prentice Shelly
WTX 203
348.03
2003
Fire, Demolotion etc.
Nov-03 010
110
18400
Struminger Henry
WTX 203
308.48
2003
Fire,Demolotion etc.
Nov-03 010
050
12400
Pawlowski Richard
WTX 203
209.61
2003
Fire, Demolotion etc.
Nov-03 010
020
16472
Martin Road Holdings Limit
WTX 203
39.55
2003
MPAC Clerical Error
Nov-03 010
150
11019
Sarginson Brian
WTX 203
502.27
2003
Fire, Demolotion etc.
Nov-03 010
'
050
11600
Roman Catholic Episcopa
WTX 203
77.75
2003
Property Became Exempt
Nov-03 010
150
11019
Sarginson Brian
WTX 204
38.35
2002
Fire, Demolotion etc.
Nov-03 010
050
12400
Pawlowski Richard
WTX 204
216.62
2002
Fire,Demolotion etc.
—' Nov-03 010
110
18400
Struminger Henry
WTX 204
241.61
2002
Fire, Demolotion etc.
Nov-03 010
120
11700
Prentice Shelly
WTX 204
291.60
2002
Fire, Demolotion etc.
Nov-03 010
070
08825
Soyka Tracey
WTX 204
229.11
2002
MPAC Clerical Error
Nov-03 010
120
11700
Prentice Shelly
WTX 205
279.64
2001
Fire,Demolotion etc.
Nov-03 010
110
18400
Struminger Henry
WTX 205
231.70
2001
Fire,Demolotiori etc.
Nov-03 010
050
12400
Pawlowski Richard
WTX 205
43.30
2001
Fire, Demolotion etc.
Nov-03 010
020
16966
West Bowmanville
WTX 206
39.07
1998
MPAC Clerical Error
Nov-03 010
070
13200
656150 Ontario
WTX 208
439.74
2002
Fire,Demolotion etc.
Nov-03 010
070
13200
656150 Ontario
WTX 209
3,358.20
2003
Fire, Demolotion etc.
Nov-03 010
070
01500
Guatto Gino
WTX 209
1,064.63
2003
Fire, Demolotion etc.
Dec-03 010
060
03718
Municipality of Clarington
WTX 210
222.70
1998
Property Became Exempt
Dec-03 010
060
03718
Municipality of Clarington
WTX 211
238.00
1999
Property Became Exempt
Dec-03 010
060
03718
Municipality of Clarington
WTX 212
86.27
2000
Property Became Exempt
Dec-03 010
110
03601
Transportation Ministry
WTX 212
1,029.01
2000
Fire,Demolotion etc.
Dec-03 010
060
03718
Municipality of Clarington
WTX 213
283.64
2001
Property Became Exempt
Dec-03 010
110
03601
Transportation Ministry
WTX 213
1,101.13
2001
Fire, Demolotion etc.
Dec-03 030
040
01420
Westlake Jack Aubrey
WTX 213
503.36
2001
Fire,Demolotion etc.
Dec-03 010
060
03718
Municipality of Clarington
WTX 214
295.77
2002
Property Became Exempt
Total Page 2 of 4 7,018.06 10,623.78
Date Roll Number
Balance Forward from Page 2
Dec-03 010
110
03601
Dec-03 030
040
01420
Dec-03 010
060
03718
Dec-03 010
110
03601
Dec-03 010
150
19600
Dec-03 020
040
02779
Dec-03 030
040
01420
Dec-03 020
060
18732
Dec-03 020
060
18737
Dec-03 010
010
08100
Dec-03 010
010
08110
Dec-03 010
020
18243
Dec-03 010
020
18244
Dec-03 010
020
18243
Dec-03 010
020
18244
Dec-03 010
020
18241
Dec-03 010
020
18242
Dec-03 030
120
11979
Dec-03 030
120
11980
Dec-03 010
060
17674
Dec-03 010
060
17693
Dec-03 010
060
17670
Dec.03 010
060
17671
Dec-03 010
020
18249
Decr03 010
020
18250
Decr03 010
020
18245
Dec-03 010
020
18246
Total Page 3 of 4
Write-Off Report 2003
(For the Period of-Sept 1 to December 31,2003)
Person(s)Taxes
AdjIWTX
Commercial
Residential
Year
Reason Claimed by
Ref.No.
Indusrial etc
Farm
Adjusted
Applicant
Managed Forest
For
Applicant
Number
Municipal
Municipal
7,018.06
10,623.78
Transportation Ministry
WTX 214
1,148.21
2002
Fire,Demolotion etc.
Westlake Jack Aubrey
WTX 214
524.88
2002
Fire,Demolotion etc.
Municipality of Clarington
WTX 215
348.03
2003
Property Became Exempt
Transportation Ministry
WTX 215
1,189.73
2003
Fire,Demolotion etc.
Arthur Schickedanz
WTX 215
63.49
2003
Fire,Demolotion etc.
Jack Larry Gordon
WTX 215
21.12
(14.25)
2003
Commerical to Residential Differ
Westlake Jack Aubrey
WTX 215
597.19
2003
Fire,Demolotion etc.
Amato Caterina
WTX 216
513.27
2001
Severance/Consolidation
Penak David
WTX 216
(513.27)
2001
Severance/Consolidation
Chafe Linda
WTX 216
202.89
2002
Severance/Consolidation
Pedretti Lugi
WTX 216
(202.89)
2002
Severance/Consolidation
Atkinson Wendy
WTX 216
155.71
2002
Severance/Consolidation
Mountjoy Kimberly
WTX 216
(155.71)
2002
Severance/Consolidation
Atkinson Wendy
WTX 216
462.85
2003
Severance/Consolidation
Mount oy Kimberly
WTX 216
(462.85)
2003
Severance/Consolidation
Croft Paul
WTX 216
534.07
2003
Severance/Consolidation
Bourgeois Matthew
WTX 216
(534.07)
2003
Severance/Consolidation
Salata Preston Edward
WTX 216
548.31
2003
Severance/Consolidation
Shahshahani Francis Far
WTX 216
(548.31)
2003
Severance/Consolidation
Drury William Joseph
WTX 216
576.79
2003
Severance/Consolidation
Golebiewski Michael
WTX 216
(576.79)
2003
Severance/Consolidation
Legar Lisa Lynn
WTX 216
583.91
2003
Severance/Consolidation
Brown Dale Robert
WTX 216
(583.91)
2003
Severance/Consolidation
Winslade Particia May
WTX 216
434.37
2003
Severance/Consolidation
Peddle Deborah
WTX 216
(434.37)
2003
Severance/Consolidation
Hayes Dvid
WTX 216
434.37
2003
Severance/Consolidation
Erb Leonard
WTX 216
(434.37)
2003
Severance/Consolidation
9,377.12 12,143.12
. "_ fir..+.'
Write-Off Report 2003
(For the Period of-Sept 1 to December 31,2003)
Date Roll Number Person(s)Taxes AdjNVTX Commercial Residential Year Reason Claimed by
Ref.No. Indusdal etc Farm Adjusted Applicant
Managed Forest For
Applicant Number Municipal Municipal
Balance Forward from Page 3
9,377.12 12,143.12
Dec-03 010
020
18247
Tesselaar Jason
WTX 216
434.37
2003
Severance/Consolidation
Dec-03 010
020
18248
Cabildo Donald
WTX 216
(434.37)
2003
Severance/Consolidation
Dec-03 020
060
05479
Weber Stephen
WTX 216
152.58
2003
Severance/Consolidabon
Dec-03 020
060
05478
Lawrence Catherine
WTX 216
(152.58)
2003
Severance/Consolidabon
C rJ Total Page 4 of 4 9,377.12 12,143.12
f Grand Total To Be Written Off Not Including Minutes of Settlements $ 21,520.24
and ARB Decisions For the Period of September 1,2003 to December 31,2003
Write-Off Report 2004
(For the Period of-January 1 -January 31,'2004)
Date Roll Number Person(s)Taxes AdYWTX Commercial Residential Year
Ref.No. Indusrial etc Farm Adjusted
Managed Forest For
Applicant Number Municipal Municipal
Reason Claimed by
Applicant
Jan-04 030
030
01800
Kelso Jeffrey
WTX 217
174.31
2002 Severance/Consolidation
Jan-04 030
030
01803
Clarington Municipality
WTX 217
(174.31)
2002 Severanoe/Consolidation
Jan-04 030
030
01800
Kelso Jeffrey
WTX 217
844.54
2003 Severance/Consolidation
Jan-04 030
030
01803
Clarington Municipality
WTX 217
(844.54)
2003 Severance/Consolidation
Jan-04 030
120
11969
1138337 Ontario Inc
WTX 217
548.31
2003 Severance/Consolidation
Jan-04 030
120
11970
Ridley Jay .
WTX 217
(548.31)
2003 Severance/Consolidation
Jan-04 030
120
11971
Bharaucha Darius
WTX 217
548.31
2003 Severance/Consolidation
Jan-04 030
120
11972
Polczer Helen
WTX 217
(548.31)
2003 Severance/Consolidation
Jan-04 020
120
14500
Beatty Christopher
WTX 217
683.29
2003 Severance/Consolidation
E Jan-04 020
070
14502
Forsey Carla
WTX 217
(683.59)
2003 Severance/Consolidation
Jan-04 010
010
04300
Ceresmore Farms
WTX 218
1.97
2003 Fire, Demolotion etc.
Jan-04 010
060
15100
1413345 Ontario Inc.
WTX 218
280.80
2003 Fire, Demolotion etc.
Jan-04 010
060
15100
1413345 Ontario Inc.
WTX 219
295.77
2002 Fire, Demolotion etc.
Jan-04 010
060
15100
1413345 Ontario Inc.
WTX 220
269.79
2001 Fire, Demolotion etc.
Jan-04 010
050
12400
Pawlowski Richard
WTX 220
128.48
2001 Fire, Demolotion etc.
Total Page 1 of 1 - 976.51
Grand Total To Be Written Off Not Including Minutes of Settlements 3
and ARB Decisions For the Period of January 1, 2004 to January 31, 2004
" " 1"- &M., � e
976.51
CD
a
L
0
L rhe Way REPORT
FINANCE DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: MONDAY, MARCH 8, 2004 Resolution #:
Report#: FND-005-04 File #: By-law #:
Subject: CASH ACTIVITY— FOURTH QUARTER OF 2003
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-005-04 be received;
2. THAT in accordance with provision of Chapter 25, Section 286 of the Municipal
Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of
Clarington for the fourth quarter of the year 2003, as shown on the attached
schedule; and
3. THAT Part "A" of the expenditures for the fourth quarter of the year be confirmed.
Submitted by: Reviewed b
ancy T I r, B A., C.A., Franklin Wu,
Director of Fina ce. Chief Administrative Officer.
NT/LB/hjl
REPORT NO.: FND-005-04 PAGE 2
BACKGROUND AND COMMENT:
The attached schedules indicate the Corporation of the Municipality of Clarington's cash
transactions for the fourth quarter of 2003, the cash investment position, the taxes receivable
position, statistical information and transit revenue and expenditure for the month ending
December 31, 2003 and the comparative information for the month ending December 31, 2002.
The attached schedules for the development charges information is for the months of October,
•November and December, 2003.
Attachments:
Attachment A—Analysis of Revenue and Expenditures — Fourth Quarter of 2003
Attachment B — Continuity of Taxes Receivable —As at Decemberr2003
Attachment C — Statistical Information —As at December 2003
- Transit Revenue and Expenditure —As at December 2003
Attachment D— Investments Outstanding —As at December 2003
Attachment E - Development Charges Information — October 2003
Attachment F - Development Charges Information — November 2003
Attachment G - Development Charges Information — December 2003
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 3A6 T(905)623-3379 F (905)623-4169
CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"A"
Analysis of Revenue and Expenditures
for the Fourth Quarter of the Year 2003
Fourth Quarter
2002
EVENUE RECEIVED FOR GENERAL OPERATING
D RESERVE FUND PURPOSES:
GENERAL/TAX PAYMENTS RECEIVED 15,025,898
DEBENTURE PROCEEDS-REGION DURHAM S/COURTICE ARENA ;?? d 11,891,905
CLARINGTON CONCERT BAND E` ` ' '"`-:::b 12,000
t PROVINCIAL GOVERNMENT-COMMUNITY REINVESTMENT FUNDING Zg ppp
CANADIAN WASTE-RENT AND ROYALTIES ; $Q,$' 32,785
BOWMANVILLE HERITAGE BOOK SALES 128
DEVELOPMENT CHARGES-MUNICIPAL ;?;fQt- �q{jQ 997,313
INTEREST $9,9; 'f$ 957,741
DEVELOPMENT CHARGES-SCHOOL BOARD 135,333
DEVELOPMENT CHARGES-REGION 1.100,744
....' .'....•. 30,182,843
BE OF FUNDS:
PAYROLL
REGION LEVY 3,458,467
� 2i? 4,428,827
�^�
SCHOOL BOARD LEVIES E iE�m��4 5,047,038
GENERAL-INCLUDING CAPITAL EXP." :{ I 14.838.781
27 773111
ET CASH PROVIDED(USED)
•:..•.9:....... 2409 732
L KBANK NET CASH >: `; ;1�py� BAN
BALANCE PROVIDED ,•?;:; ?sq ( BALANC
FINAN AL POSITION: SEP.30 2003 / USED :'r;• ['JF� :31 DEC.31 200
RAL FUND 9,657,963 (4,370,400) ,2$7 3,527,755
RVE FUND 870,743 473,817 E: :E?111580 1,782,588
IPAL BOND INVESTMENTS 2,438,828 28,874 EiE ?t %87} 2,350,131
COMMUNITY FUND IN TRUST 10,000,000 p 10,0D0,0130
TMENTS(GENERAL+RESERVE FUNDS) 59,323,483 5 801 308 :'• 63.391.350
82 091 017 t L9,669,017) 81 051 804
ANK BALANCES AS AT: OCT.31 2003 OCT.31 2002 NOV.30 2003 NOV.30 2002
GENERAL FUND 10,560,146 5,820,106 9,130,803 3,300,301
RESERVE FUND 760,367 1,882,881 2,581,778 2,414,759
MUNICIPAL BOND INVESTMENTS 2,448,586 2 328 746 2458 037 2339186
NOTE A: Difference in comparison between years due to timing difference in receipt of funds.
it
1
31 ,
CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"B'
nutty of Taxes Receivable
the Fourth Quarter of the Year 2003
September 30,2003 • .IZ,IPI W DECEMBER
BEGINNING BALANCE INTEREST TAXES PAYMENTS ? kiD,'3i ' 2002
RECEIVABLE ADDED BILLED BALANCE /ADJUST.—
PREPAID TAXES :} o? (9311.6051
RRENT YEAR
TAXES 8,069,004 4,817,605 12,886,609 (9,476,619) 3,#f ;89!# 3,828,853
PENALTY AND INTEREST .143.854 230.183 374 037 (167.370)':'s's s: 219.250
FIRST PRIOR YEAR
TAXES 2,155,484 141,708 2,297,192 (516,361) 'sE•`f;7F; 1,880,508
PENALTY AND INTEREST 244151 74 595 318 748 (88.061,'E 182.M
ECOND PRIOR YEAR
TAXES 926,650 50,776 977,426 (187,552) ;7$8 ` 719,289
PENALTY AND INTEREST 142,298 32,473 1-14,771 (441.11341•i:i i i'•i "7 i 123.409
IRD&PRIOR YEARS
TAXES 1,070,705 1,070,705 (191,602) ? 03; 1,006,349
PENALTY AND INTEREST 538,5116 36184 0 574,780 (90.8211 -p 521 990
TOTAL 13290,741 373,435 5 010 089 18.674.265 (10,764,549)
Includes refunds,write-offs,496's,etc.
NOTE 1: Tax payments do not be Into Part A due to timing differences since
Part A Is on a cash basis(le.difference due to outstanding deposits)
OTE 2: Prepayments include preauthorized
all
e
CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"C"
STATISTICAL INFORMATION
FOR THE MONTH
OF DECEMBER YEAR TO DATE
Tax Certificates 26 905
Number of Properties eligible for Tax
Registration (see Note 1) 73 **see Note 2
•• Accounts Payable Cheques Issued
60287 to#60847 557 6,781
Transit Total Adult Ridership 2,660 29,104
Transit Total Student Ridership 5,432 66,902
Transit Total Sr./Child Ridership 660 8,708
Transit Total Ridership Across Region 75 390
Transit Total Transfers 505 6,138
Number of Births Registered 1 7
Number of Deaths Registered 70 493
Note 1: Only includes those properties whose arrears are greater than $10,000.
Note 2: Number of eligible properties for tax registration not applicable for
year-to-date comparison.
TRANSIT REVENUE AND EXPENDITURE
FOR THE MONTH
OF DECEMBER YEAR TO DATE
REVENUE
TRANSIT REVENUE 15,922 162,313
EXPENSES
MISCELLANEOUS OPERATING 8,451 22,697
TRANSIT CONTRACT 52,387 549,655
OPERATING(LOSS)/GAIN (44,916) (410,039)
CAPITAL EXPENDITURES 0 0
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
INVESTMENTS OUTSTANDING PART"D"
AS AT DECEMBER 31,2003
FINANCIAL INVESTMENT INTEREST #OF DAYS MATURITY MATURITY
INSTITUTION COST RATE O/S VALUE DATE
GENERAL FUND
TD 2,499,868.40 2.74% 22 2,504,000.00 Jan. 09/04
TOTAL GENERAL FUND }6$i} `€
RESERVE FUND RBC * 806,000.00 3.50% 1,827 806,000.00 Jul.09/08
RBC 1,425,999.88 5.11% 1913 1,851,467.00 June 1/06
RBC 1,683,100.32 5.15% 2019 2,221,035.00 Sept.15/06
RBC 1,855,574.20 5.15% 1913 2,414,000.00 June 1/06
RBC * 295,000.00 8.50% 3285 295,000:00 May 26/04
RBC 495,186.85 4.00% 1171 561,500.00 Jun.6/06
RBC 1,379,343.53 4.65% 2085 1,787,409.00 Dec. 1/08
RBC * 1450,000.00 4.00% 366 1,450,000.00 Dec. 1/04
RBC 1,566,467.00 5.45% 1826 2,042,463.00 Jan.29/06
RBC 500,000.00 2.75% 1827 595,239.37 June 21/08
RBC 500,000.00 6.75% 1460 638,699.85 June 21/04
RBC * 400,000.00 3.50% 1887 400,000.00 Aug.22/08
RBC 481,878.00 4.45% 1827 599,072.41 Mar.4/08
RBC 868,578.00 4.10% 1098 979,853.00 Apr.3/06
RBC * 2,600,000.00 4.00% 1841 2,600,000.00 May 20/08
RBC 500,000.00 5.75% 1095 578,782.97 June 21/04
RBC * 1,815,962.00 5.00% 1825 1,815,962.00 Feb. 7/07
RBC 601,664.00 5.30% 1461 739,720.00 Feb. 5/05
RBC * 1,482,702.57 5.50% 1825 1,487,000.00 Feb. 13/06
RBC * 1,342,000.00 4.00% 365 1,342,000.00 Feb. 10/04
RBC 208,000.00 4.35% 1769 257,351.00 Mar. 12/08
RBC * 2,465,000.00 4.00% 365 2,465,000.00 Jul.23/04
RBC * 643,000.00 4.00% 365 643,000.00 Sept. 16/04
RBC 1,566,466.88 5.30% 1386 1,904,519.00 Nov. 15/04
RBC 1,081,662.88 3.24% 635 1,143,286.00 Sept. 15/04
RBC 519,255.00 3.30% 649 550,000.00 Oct. 1/04
RBC 499,999.38 4.00% 1182 567,343.00 Jul.26/06
RBC 250,000.00 8.00% 2,555 380,076.30 Jun 21/04
TD Waterhouse 1,000,000.00 4.15% 1096 1,129,738.22 . Apr. 09/06
TD Waterhouse* 1,500,000.00 5.50% 1694 1,500,000.00 Dec.20/07
RBC* 638,000.00 5.40% 1598 638,000.00 June 1/05
RBC 534,782.00 3.30% 730 570,660.00 Dec.23/04
RBC 855,000.00 5.35% 1832 1,065,102.90 Mar 1/04
TD 2,355,003.06 2.73% 34 2,361,000.00 Jan. 12/04
RBC 1,520,617.00 5.35% 1826 1,973,297.00 Mar.15/07
RBC 118,693.50 5.10% 1976 155,297.00 Oct. 15/04
RBC 1,000,000.00 4.45% 1827 1,243,203.49 Aug. 09/07
HSBC 1,545,785.20 2.70% 91 1,556,190.66 Mar. 1/04
TD 5,171,453.00 2.74% 22 5,180,000.00 Jan.9/04
TD 5,500,132.88 2.59% 56 5,522,000.00 Feb. 12/04
TOTAL RESERVE FUND '4t#
TOTAL INVESTMENTS
* Investment interest paid on a monthly/semi-annual/annual basis
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
PART"E"
OCTOBER 2003
Building
Name of Owner/Applicant
Education
Region
Permit No.
Construction Address
Total
Developme
Municipal
66,498.00
1,956.00
4,224.00
18,622.00
03.0871 -03.0874
Ridge Pine Park Inc.
4,120.00
0.00
0.00
Wilmot Creek
326.00
704.00
0.00
Con:BF Lot 3 Pt Lot:933,921,964,952
338.00
0.00
2,277.66
3,933.97
0.00
03.0736-03.0739,03.7
larnew Developments Inc.
118,746.00
46,068.00
&03.0923
Newcastle
Plan:40-2166 Pt Lot:31 & 1
03.0829&03.0830
Grajen Homes
36,056.00
15,374.00
William Jose Ct., Newcastle
40M-2038 Pt Lot:52R&52L
IPlan:
03.0797
Jeff Kelso
3,841.00
0.00
Plan: 10R-3155 Part:2
03.0781
Kenneth Wayne Coatham
1,030.00
0.00
7015 Mercer Rd Clarke
Plan: 10R-2804 Part: 1
03.0859
Ridge Pine Park Inc.
338.00
0.00
56 Wilmot TI.Wilmot Creek
Con: BF Lot 3 Pt Lot: 170
03.0880
Knox Christian School
6,211.63
0.00
410 Scugog St Bowmanville
Con:2 Lot 14
03.0932
Dan Stever
1,030.00
0.00
32 Millville Ave Hampton
Con:5 Lot 17
03.0784
Joseph McDowell
12,558.00
7,687.00
3791 Wilcox Rd.Clarke
Con:9 Lot 23
nt Charges
Education
Region
English Separate
English Public
0.00
1,304.00
2,816.00
66,498.00
1,956.00
4,224.00
18,622.00
652.00
1,408.00
3,841.00
0.00
0.00
0.00
326.00
704.00
0.00
0.00
338.00
0.00
2,277.66
3,933.97
0.00
326.00
704.00
3,841.00
326.00
704.00
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
OCTOBER 2003
PART"E"
Building
Name of Owner/Applicant
Development Charges
Education
Permit No.
Construction Address
Total
Municipal
Region
English Separate
English Public
15,374.00
18,622.00
652.00
1,408.00
03.0868&03.0869
Ciarnew Developments Inc.
36,056.00
19 Ravey St. Newcastle Village
Plan:40N-2038 Pt Lot: 124L
03.0875 ,
Delta-Rae Homes
19,800.00
7,687.00
11,083.00
326.00
704.00
188 Padfield Dr. Bowmanville
Plan:40M-2087 Pt Lot:39
14,080.00
03.0800-03.0802,03.08
B73666 Ontario Limited
360,560.00
153,740.00
186,220.00
6,520.00
03.0807,03.0809-03.08
lGoodwin Avenue, Bowmanville
03.0835-03.0844
Plan:40M-2152 Pt Lot 24R,24L-33R,33L
03.0862&03.0863
Clarnew Developments Inc.
39,600.00
15,374.00
22,166.00
652.00
1,408.00
Cutler Dr Newcastle
Plan:40M-2166 Pt Lot:23& 11
03.0718, 03.0852,
Cleary Homes&Pat Cleary
79,200.00
30,748.00
44,332.00
1,304.00
2,816.00
03.0854, 03.0855
Fenning&Aylesworth,Courtice
Plan:40M-2113 Pt Lot:6, 11, 15,58
03.0808
1559688 Ontario Inc.
24,298.00
8,943.24
13,427.52
706.68
1,220.56
2415 South Service Rd Bowmanville
Con BF Pt Lot 15;now RP 40R19212 Part2,3
03.0816
BCR Construction
4,871.00
0.00
3,841.00
326.00
704.00
1 Bice Ct Solina
Plan:40M-1897 Pt Lot: 10
03.0701
The Kaitlin Group Ltd
319,434.00
128,586.00
153,768.00
11,736.00
25,344.00
94 Aspen Springs Dr Bowmanville
Plan:40R-21548 Part:Bldg D
03.0850
Richard&Claudette Buller
12,558.00
7,687.00
3,841.00
326.00
704.00
3805 Wilcox Rd Clarke
Con:91ot 22
VJ
`J
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
OCTOBER 2003
PART"E"
Building
Permit No.
Name of Owner/Applicant
Construction Address
Total
Development Charges
Education
Municipal
Region
English Separate
English Public
199,862.00
245,630.00
8,476.00
18,304.00
03.0880-03.0901,
03.0912-03.0915
Port of Newcastle Homes Inc.
Various, Newcastle
472,272.00
Plan Number:40M-2161
03.0818
B.J.Church
1355 Solina Rd, Darlington
12,558.00
7,687.00
3,841.00
326.00
704.00
Con 1 Pt Lot 24;now RP 1 OR3129 Part 2
2,608.00
03.0945-03.0952
Marianna Developments
Marchwood Cr Bowmanviile
133,141.00
61,496.00
63,405.00
5,632.00
Plan:40M-2107 Pt Lot:25R,251--28R,28L
03.0778
Margaret Weir 75,254.01
380 Lake Rd,Bowmanviile
28,242.60
41,108.80
2,164.35
3,738.26
Plan: 1OM-831 Pt Lot:Bik 9 Plan: 19R-3564 Part: 1,2
03.0792
Robert Watson
8805 Leskard Rd Clarke
12,558.00
7,687.00
3,841.00
326.00
704.00
Plan:40R-20170 Part: 1,2
03.0823
George Hale
335 Toronto St.Newcastle
11,476.02
4,306.07
6,270.00
329.99
569.96
Pan:40R-20488 Part: 1
03.0698
Aspen Heights II Ltd
106 Aspen Springs Dr Bowmanviile
319,434.00
128,586.00
153,768.00
11,736.00
25,344.00
Plan:40R-21548 Part:Bldg B
02.1172,03.0953,
03.0954,03.0955
H.L.Gay Family Homes Limited
Various,Courtice
79,200.00
30,748.00
44,332.00
1,304.00
2,816.00
Plan:40M-2113 Pt Lot: 110,50, 111,33
TOTALS
2,196,200.66
905,882.91
1,112,298.32
56,986.68
121,032.75
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
NOVEMBER 2003
PART"F"
Building
Name of Owner/Applicant
Development Charges
Education
Permit No.
Construction Address
Total
Municipal
Region
English Separate
English Public
03.0962
Pete Keuning
12,558.00
7,687.00
3,841.00
326.00
704.00
11 Ormiston St. Hampton
Plan:40R-21123 Part: 1-5,7
03.0481
Prestonvale Heights Limited
9,031.79
7,172.79
829.00
326.00
70*4.00
9 Glen Eagles Dr.Courtice
Plan:40M-1929 Pt Lot:72
03.0969-03.0982
Prestonvale Heights Limited
277,200.00
107,618.00
155,162.00
4,564.00
9,856.00
Huntington Cr.Courtice
Plan:40M-2148 Pt Lot:various
103.0968
Cindy Bonello
13,642.66
6,059.49
6,304.80
468.75
809.62
3393 Hwy35/115 Northbound,Clarke
Con 3 S Pt Lot 28
03.1004
1138337 Ontario Inc.
19,800.00
7,687.00
11,083.00
326.00
704.00
261 Baldwin St. Newcastle
Plan:40M-2036 Pt Lot:6
03.1002
lClarnew Developments Inc.
19,800.00
7,687.00
11,083.00
326.00
704.00
38 Cutler Dr.Newcastle
Plan:40M-2166 Pt Lot: 10
03.1013
Cleary Homes
19,800.00
7,687.00
11,083.00
326.00
704.00
14 Southfield Ave.Courtice
Plan:40M-2113 Pt Lot:79
03.1006
Diamond Home Builders Ltd.
19,800.00
7,687.00
11,083.00
326.00
704.00
37 Thombury St.,Courtice
Plan:40R-19721 Part:3,8
.' ■dr�+.r f�rr�+r ' fir � �r �ur:..
J
U.l
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
NOVEMBER 2003
PART"F"
Building
Name of Owner/Applicant
Development Charges
Education
Permit No.
Construction Address
Total
Municipal
Region
English Separate
English Public
03.0357
1559354 Ontario Inc.
19,052.00
7,687.00
10,335.00
326.00
704.00
1 Robert Adams Dr.,Courtice
Plan:40R-20102 Part:8
03.1014-03.1017
H.L.Gay Family Homes Limited
118,800.00
46,122.00
66,498.00
1,956.00
4,224.00
03.1024,03.1025
Various
Plan;40M-2113 Pt Lot:Various
03.0700
The Kaitlin Group Ltd.
319,434.00
128,586.00
153,768.00
11,736.00
25,344.00
90 Aspen Springs Dr., Bowmanville
Plan:40R-21548 Part: Bldg E
03.0740
Kingsway Arms(Clarington)Holdings
124,514.03
99,845.62
2,610.41
8,088.16
13,969.84
65 Clarington Bv.,Bowmanville
Con: 1 Lot 15
03.1047
Storybook Homes
19,800.00
7,687.00
11,083.00
326.00
704.00
7 Old Kingston Rd.,Courtice
Plan:40R-19834 Part:24
03.1048
Storybook Homes
19,800.00
7,687.00
11,083.00
326.00
704.00
94 Auburn La.,Courtice
Plan:40R-21385 Part:8, 16
TOTALS j
1,013,032.48
456,899.90
465,846.21
29,746.91
60,539.46
N
C
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
DECEMBER 2003
PART"G"
Building
Name of Owner/Applicant
_
Development Charges
Education
Permit No.
Construction Address
Total
Municipal
Region
English Separate
English Public
03.1146
Port of Newcastle Homes Inc.
19,800.00
7,687.00
11,083.00
326.00
704.00
1 Rosemeadow Cr,Newcastle
Plan:40M-2161 Pt Lot: 1
03.0699
Aspen Heights II Ltd.
319,434.00
128,586.00
153,768.00
11,736.00
25,344.00
102 Aspen Springs Dr.,Bowmanville
Plan:40R-21548 Part: BLDG C
03.1114,03.1118
Grajen Homes
39,600.00
15,374.00
22,166.00
652.00
1,408.00
Harmer Dr., Newcastle
Plan:40M-2166 Pt Lot:84,51
03.1141,03.1142
Cleary Homes
39,600.00
15,374.00
22,166.00
652.00
1,408.00
Aylesworth Ave,Courtice
Plan:40M-2113 Pt Lot:56,66
03.1157
1331074 Ontario Inc.
18,028.00
7,687.00
9,311.00
326.00
704.00
30 Rafton St,Newcastle
Plan:40M-2166 Pt Lot:91 R
03.1156
11331074 Ontario Inc.
18,028.00
7,687.00
9,311.00
326.00
704.00
26 Rafton St,Newcastle
Plan:40M-2166 Pt Lot:91 L
03.1163
Cleary Homes
19,800.00
7,687.00
11,083.00
326.00
704.00
100 Fenning Dr,Courtice
Plan:40M-2113 Pt Lot: 138
03.1181
Cleary Homes
19,800.00
7,687.00
11,083.00
326.00
704.00
28 Aylesworth Ave,Courtice
Plan:40M-2113 Pt Lot:54
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
DECEMBER 2003
PART"G"
Building
Permit No.
Name of Owner/Applicant
Construction Address
E Total
Development Charges
Education
Municipal
Region
English Separate
English Public
03.0956,03.1018,03.11
03.1150,03.1151
H.L.Gay Family Homes Limited
Various
Plan:40M-2113 Pt Lot:Various
99,000.00
38,435.00
55,415.00
1,630.00
3,520.00
03.1172,03.1173
Port of Newcastle Homes Inc.
Caldwell Cr.,Newcastle
Plan 40M-2161 Pt Lot:24 R&L
36,056.00
15,374.00
18,622.00
652.00
652.00
1,408.00
03.1139,03.1138
Clarnew Developments Inc.
Newcastle
Plan:40M-2166 Pt Lot:37&9
39,600.00
15,374.00
22,166.00
1,408.00
03.0282
Clarington Toyota
395 Baselind Rd,Bowmanville
Con: BF Lot 14
68,398.15
25,665.23
37,369.20
1,966.75
3,396.97
TOTALS
737,144.15 1.
292,617.23
1 383,543.20
19,570.751
41,412.97
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
DECEMBER 2003
-CASH-IN-LIEU OF PARKLAND
Cash-In-Lieu of Parkland
-ENGINEERING AND INSPECTION FEES
I Engineering and Inspection Fees Contributions
BUTTONS-ROADS
PART"G"
M
0.00
0.0011
0.0011
m
Roads Contributions 0.00
r.
•
�l11 11
REPORT
Leading the Way
ADMINISTRATION
how
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, March 8, 2004
Report#: ADM-02-04 File #: By-law#:
Subject: MUNICIPAL/COMMUNITY INFORMATION FORUM
RECOMMENDATIONS:
1. That ADM-02-04 be received for information.
r.
Submitted by: ranklin Wu, ✓V
Chief Administrative Officer
FW*jp
r.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-5717
140 ?
REPORT NO.: ADM 02-04 PAGE 2
REPORT
1. Backaround and Objectives
As the level of government that is closest to the people, the Municipality of Clarington
has long felt that this closeness must be translated in our ability to be responsive to the
needs of our citizens. Clearly, responsiveness can only be achieved through a clear
line of communication with our residents. The Municipality has recognized the
significant value of establishing good communication with our residents and has
implemented several communication initiatives in the past such as the Page 2
advertisements in.our local newspaper.
Notwithstanding our current communication efforts with our residents, the Municipality
feels that the communication can be further enhanced by "taking the City Hall" to the
local communities where local residents would have the opportunity, in an informal
setting, to dialogue with elected and appointed officials. This idea was conceived at a
business planning session held in the latter part of last year. Staff is most encouraged
by such an initiative and have therefore taken the idea forward and worked out the
various logistics in order to implement this initiative which we would refer it as the
"Municipality/Community Information Forum (MCIF)".
2. Venue and Format
Under the direction of the Chief Administrative Officer, the Manager of Marketing and
Communication has been assigned the responsibility to co-ordinate the efforts from all
Departments. The information forum will be held in the communities of Courtice,
Bowmanville, Newcastle and Orono on a rotating basis throughout the term of this
Council. The following dates are confirmed for 2004 and 2005. Dates for 2006 will be
finalized at a later date.
2004 April 1 Newcastle Community Hall
September 15 Courtice Community Centre
November 4 Garnet B. Rickard Complex
4j
ir.
REPORT NO.: ADM 02-04 PAGE 3
l..
2005 February 10 Location to be determined
May 12 Location to be determined
September 15 Location to be determined
November 10 Location to be determined
The start time will be 7:00 pm, finishing up at around 9:30 pm. Similar to a Trade
Show format, each Department will have its own booth and backdrop, and will be
responsible to determine the content of its display. The information displayed would
include matters of interest to the residents, with special emphasis on those issues that
are pertinent to the communities where the forums will be held.
Elected and appointed officials are expected to be available at the Forum to interact
with the residents to answer questions and to provide information about services and
programs offered by the Municipality.
3. Marketing
The promotion and launching of this Municipal/Community Information Forum will be
undertaken shortly through advertisement on Page 2 of the Canadian Statesman, on
our municipal website, and through a newsletter to be distributed through all municipal
facilities including all library branches. Our focus is to create excitement and interest
among our residents as their participation is vital to our success in "taking the City Hall"
to the people.
4. Conclusion
The Municipal/Community Information Forum is a worthwhile initiative to develop a
positive relationship with the most important stakeholders in municipal government, that
L. being our citizens. To ensure continuous success, we will monitor the public
acceptance of this initiative and will make the necessary adjustment once we have the
feedback from our residents.
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•
X111 11
Leading the Way REPORT
ADMINISTRATION
to Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, March 8, 2004
Report#: ADM-03-04 File#: By-law #:
Subject: HEALTH AND SAFETY COMMITTEE
RECOMMENDATIONS:
1. That ADM-03-04 be received;
2. That the attached By-law, Policy Statement (Attachment 1) and Terms of Reference
which includes the committee structure (Attachment 2), as may be amended from time
to time by the Joint Committee, be recommended to Council for approval;
3. That the revised Terms of Reference be forwarded to the C.U.P.E., Local 74 President
for Inside and Outside, the Fire Association, Local 3139 President, the two Co-Chairs of
the Health and Safety Committee and the Chief Administrative Officer for joint
endorsement.
Ion
4. That an honorarium per meeting of$35 be established for committee members and paid
annually provided certain criteria are met.
5. That a copy of this report and By-Law with attachments be posted in each workplace.
ir..
6. That a copy of this report and By-Law be submitted to the Ministry of Labour for review
and endorsement.
r. Submitted by:
6-5;4
Franklin Wu,
Chief Administrative Officer
Attach. 1 — By-law
Attach. 2 —Terms of Reference
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-5717
I 4 !j 4
imW
REPORT NO.: ADM 03-04 PAGE 2
BACKGROUND AND COMMENT
Section 9 (2) of the Occupatio n al H ealth and Sa f ety Ac t, made joint health and safety
committees (JHSCs) mandatory in most workplaces with 20 or more workers.
Section 9(6) of the Act stipulates that a joint health and safety committee must consist of at
least four persons, for a workplace where fifty or more workers are regularly employed. At
least half of the members of the committees shall be workers employed at the workplace who
do not exercise managerial functions. The members of the committee who represent workers
shall be selected by the workers they are to represent or, if unionized, by the trade union or
unions.
Given the fact that the Municipality has three (3) trade unions — C.U.P.E. inside, C.U.P.E.
outside and the Professional Association of Fire fighters, it appears that one representative
from each bargaining unit must sit on the Occupational Health and Safety Committee. This
would total 3 union members. Noting that there must be equal representation from the
Management side, this would equal an additional 3 members for a total of 6 members.
Therefore the minimum number of employees required to sit on the Occupational Health and
Safety Committee for the Municipality of Clarington would be six (6). However, it is
recommended that the Terms of Reference reflect that the total minimum number be 8
members, with no maximum as follows:
2 Members from the Municipal Administrative Centre
2 Members from Community Services
2 Members from Emergency Services
2 Members from Operations
Please note that the two members indicates — 1 affiliated member and 1 non-affiliated
member.
It is recommended that there be an alternate for each member, for a total of 8 alternates.
14
+r.
REPORT NO.: ADM 03-04 PAGE 3
It is expected that part time employees channel any health and safety concerns through an
affiliated member, whose names have now been posted on the notice boards.
Presently, By-law No. 96-62 mandates that the Joint Health and Safety Committee shall
consist of a minimum of ten persons to a maximum of fourteen, including two persons, each
from the Fire Department and Public Works (outside workers).
Given the large number of volunteers needed (10), the Joint Health and Safety Committee
often struggles to get quorum in order to hold their meetings. This is a volunteer committee
and employees must be pulled away from work in order to attend meetings. Their workload is
not reduced for taking on this additional responsibility, therefore they are faced with completing
their work within deadlines in addition to volunteering for this committee. In order to get
employee volunteers, it is proposed that they be paid an annual honorarium in the amount of
$35 (less statutory deductions) per meeting provided they attend a minimum of 75% of the
0 meeting and they must attend at least 70% of the meetings per year.
For employees who are off shift and return to attend a Joint Health and Safety Committee
meeting, they must be paid by the employer, at their regular or premium rate, for time spent
`n attending meetings plus one additional hour for preparation time or such longer period of time
as the committee determines is necessary. This would apply generally to Community Services
`• employees, Firefighters and occasionally Operations employees. All other employees would
presumably already be on shift. The annual estimated cost to the Corporation is as follows:
ITEM COST
Honorarium for 8 members @ $35 x 10 $2800 (optional)
-meetings
Firefighter attending every meeting when
off shift- 10 per year, 2 hours in length @ $858.00
first class overtime (premium) rate-
$28.60/hr x 1.5 = $42.90
Outside Worker attending every meeting
when off shift- 10 per year, 2 hours in $630.00
length @ average overtime wage rate of
$21.00 /hr x 1.5 = $31.50
Total Cost $3888.00
- 14
REPORT NO.: ADM 03-04 PAGE 4
The Joint Occupational Health and Safety Committee is a legislated committee that is integral
P Y 9 9
to the health and safety to the employees of the Municipality. The minimum functions of the
joint committee includes the following:
• Identify sources of danger or hazards;
• Make written recommendations for improvements to the constructor or employer;
• Obtain certain information from the constructor or employer regarding actual or
potential hazards;
• Obtain information from the constructor or employer concerning testing;
• Consult about testing methods and strategies.
Given the amount of knowledge and expertise needed in order to carrying out the functions of
the Joint Health and Safety Committee, it is recommended that committee members be
appointed for a 2 year term, with worker and management members being replaced during
alternate years to maintain some consistency.
Previous By-Laws and Policy Statements have been put through By-Laws and Reports. It is
intended this By-Law approve the existing status and future amendments to Policy or Terms of
Reference be recommended to Council. The By-Law establishing the committee is intended to
remain in force unless repealed by future By-Law.
The Joint Health and Safety Committee will maintain a resource manual and will be reviewed
and updated as needed.
14 "17
x
•.
ftw
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW#2004
Being a By-Law to cause a Joint Health and Safety Committee
be established and maintained in accordance with the Occupational
Health and Safety Act and to cause workers at various workplaces
to select Health and Safety representatives for the purposes of the Act
and to repeal By-law 99-145 and By-law 96-62
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. That the Mayor and Council approve the attached Policy Statement(Attachment#1).
`' 2. THAT the Mayor and Council approve the attached Terms of References (Attachment
#2) to reflect the minimum number of eight (8) committee members., 4 selected by
the employer and 4 selected by — 1 C.U.P.E. Inside, 2 C.U.P,E. Outside and 1
C.F.F.A. Alternates may be allowed; however, they should only be used in
situations with the approval of the Co-Chairpersons. Each party will supply a listing
of 4 alternates.
it
By-law read a first and second time this day of , 2004.
r`.
By-law read a third time and passed this day of , 2004.
ir.
r
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
TERMS OF REFERENCE FOR THE STRUCTURE & FUNCTION OF A
MULTI-WORKPLACE JOINT HEALTH & SAFETY COMMITTEE FOR
WORKPLACES LISTED 1N APPENDIX "A"
AS AGREED BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
AND
CANADIAN UNION OF PUBLIC EMPLOYEES AND ITS LOCAL 74,
BOTH INSIDE AND OUTSIDE
AND
CLARINGTON FIREFIGHTERS ASSOCIATION LOCAL 3139
AND
THE NON AFFILIATED MEMBERS OF THE CORPORATION
DATE
� 4
b
GENERAL
1.1 a) This document respecting the Joint Health and Safety
Committee Terms of Reference is mutually developed and
agreed to by the noted workplace parties and is submitted
to the attention of the Minister of Labour for sanction and
•. approval, pursuant to Section 9(3.1) of the Occupational
Health and Safety Act.
b) The Minister of Labour reserves the right to withdraw the
I go sanction of this arrangement if deemed appropriate for any
reason after consultation with the workplace parties.
1.2 The Joint Health and Safety Committee (referred to hereafter as
the "Joint Committee") will not be empowered to amend, alter,
subtract from or add to, any of the terms in the Collective
r• Bargaining Agreement(s).
,,, 1.3 All employees will be encouraged to discuss their occupational
health and safety concerns with their immediate supervisor
before bringing it to the attention of the Joint Committee.
1.4 Joint Committee members will ensure the factual basis of all
unresolved health and safety concerns with their immediate
I t. supervisor before bringing it to the attention of the Joint
Committee.
1410
1.5 Medical or trade secret information will be kept confidential by all
Joint Committee members.
1.6 The Joint Committee shall review this document at least
annually, and recommend revisions as required to ensure
continued compliance with the Occupational Health and Safety
Act and applicable legislation.
1.7 The Joint Committee will be comprised of 50% non-affiliated and
50% affiliated. A minimum of 8 members will be required on the
committee. The Committee will be composed of; 2 members
from MAC, 2 members from Community Services, 2 members
from Emergency Services, 2 members from Operations, as well ,
as alternatives.
JOINT COMMITTEE FUNCTIONS
2.1 To attain the spirit of the Occupational Health and Safety Act,
the functions of the Joint Committee shall be:
(a) to identify, evaluate and recommend a resolution of
all matters pertaining to occupational health and
safety in the workplace to the Chief Administrative
Officer or his or her designate.
(b) to encourage adequate education and training
programs in order that all employees are
knowledgeable in their rights, restrictions,
responsibilities and duties under the Occupational
Health and Safety Act.
141j
(c) to address matters related to all Regulations,
including WHMIS and Designated Substances where
applicable; and all portions of reports related to
health and safety.
(d) to deal with any occupational health and safety
matter that the Joint Committee deems appropriate.
r.
Inspections
2.2 The Joint Committee members who represent workers shall
designate one (1) of the members representing workers to
inspect the physical conditions of the workplace(s) at least once
a month in accordance with a schedule established by the Joint
Committee. Buildings that are not regularly used by workers
must be inspected semi-annually. Where and when possible, a
management person shall accompany the worker member.
2.3 All occupational health and safety concerns raised during the
physical inspection will be recorded on an appropriate workplace
inspection form and signed by member(s) performing the
inspection. The worksheets will then be reviewed by the Joint
Committee.
r.
2.4 Any outstanding items, deemed by the Joint Committee to be
significant will remain on the outstanding list, and the status will
be reviewed monthly until resolved.
Investigations
1412
2.5 The co-chairs will be advised of workplace accidents and assign
member(s) to investigate and fill in appropriate documents.
2.6 Near miss accidents must be reported on an incident report, and
may be investigated by the Joint Committee, or Co-Chair.
2.7 All incidents, near misses and critical injury accidents must be
reported to the CAO within 24 hours of incident; as well as
following Ministry of Labour reporting requirements for serious
injury accidents.
JOINT COMMITTEE MEETINGS
Agenda
3.1 The Co-chairperson will jointly prepare an agenda and forward a
copy of the agenda to all Joint Committee members at least one
(1) week in advance of the meeting.
3.2 The Joint Committee may only consider such occupational health
and safety issues as have been listed on the agenda or have
been agreed upon in advance by the two (2) Co-chairpersons.
3.3 All items raised from the agenda in meetings will be dealt with
on the basis of consensus, and formal motions will not be used.
All items that are resolved or not, will be reported in the minutes
and unresolved items will be placed on the agenda for the next
meeting.
3.4 Monthly Joint Committee meetings should not exceed 2 hours in
bow length unless an urgent matter is being discussed. Remaining
agenda items should be deferred to the next meeting.
3.5 Committee members shall be entitled to one (1) hour or such
longer period of time as the Joint Committee determines is
,., necessary to prepare for each Joint Committee meeting.
Quorum
3.6 The Joint Committee shall have a quorum of (50%+1) members
i` present in order to conduct business. The additional one (1)
must be from the worker representative. One (1) Co-chairperson
must be present in order to conduct business and chair the
meeting. The number of employer members shall equal the
number of worker members.
JOINT COMMITTEE MEMBER ENTITLEMENTS
4.1 All time spent in attendance at Joint Committee meetings or
activities in relation to the function of the Joint Committee will be
paid for at the members' appropriate rate of pay for performing
r„ work, in accordance with the Act, and the time spent is to be
considered as time at work.
bAr
•
These Terms of Reference are endorsed by signatures.
signed at Ont., this -day of
2004.
For the Employer For the Workers
(Non-affiliated)
...� it
CAO CUPE Inside, utside
Franklin Wu President
h
Co C it Non-Affiliated ated Fire Association, Local 3139
President
Co-Chair Affiliated
HANDOUTS/CIRCULATIONS
GPA
•
Vay MEMO
(iLeading tl:e V
CLERK'S DEPARTMENT
To: Mayor Mutton and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: March 8, 2004
Subject: GENERAL PURPOSE AND ADMINISTRATION MEETING OF
MARCH 8, 2004
Please add the following to the list of delegations for the General Purpose and Administration
Committee meeting of March 8, 2004:
Mr. John Stephenson
5300 Old Scugog Road
Hampton, ON LOB 1JO Re: Report PSD-020-04
Attached is a copy of the correspondence that was submitted by Mr. Stephenson.
Also attached please find a copy of Grant Application #04-44, Newcastle Village Minor Hockey
Association Inc., which was mistakenly omitted from agenda and should have been part of
Report CSD-02-04.
—4P
Patti L. Barrie, A.M.C.T.
Municipal Clerk
PLB:cv
Attachments (2)
cc: F. Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506