HomeMy WebLinkAbout01/12/2004 0
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(Leading the Way
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: JANUARY 12, 2004
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. ROLL CALL
2. DISCLOSURES OF PECUNIARY INTEREST
3. MINUTES
(a) Minutes of a Regular Meeting of December 8, 2003 301
4. DELEGATIONS
(a) Mr. Andrew McCreath, Chair, Port Granby Project Community Advisory
Committee, 18 Wolseley Street, Toronto, M5T 1A2 —Annual Report
for 2003
(b) Ms. Susan Elston, 1604 Bloor Street, Courtice, L1 E 2S3 — Environmental
Committee — Achievement Award
5. PUBLIC MEETINGS
There are no Public Meetings scheduled for this meeting.
6. PLANNING SERVICES DEPARTMENT
(a) PSD-001-04 - Monitoring of the Decisions of the Committee of
Adjustment for the Meeting of December 4, 2003 601
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623-3379
t
G.P. & A. Agenda - 2 - January 12, 2004
(b) PSD-002-04 - Application for Removal of Part Lot Control
Applicant: Glen Gen$e (D.G. Biddle & Associates
Ltd.) for 1319164 Ontt rio Limited 605
(c) PSD-003-04 - Application for Removal of Part Lot Control
Applicant: Legends Consulting on Behalf of
St. Stephen's Estates Inc. 611
(d) PSD-004-04 - School Crossing Guard
Robert Adams Drive South of Mulholland Court at
Whittaker Walkway, Courtice 617
(e) PSD-005-04 - Bill 27, Greenbelt Protection Act, 2003
Minister's Zoning Order for Greenbelt Study Area 621
(f) PS D-006-04 Bill 26, Strong Communities Act (Planning
Amendment), 2003 — Effect on Applications 630
(g) PSD-007-04 - Protocol for Council —Appointed Advisory
Committees 634
(h) PSD-008-04 - Stewardship Initiatives 641
7. ENGINEERING SERVICES DEPARTMENT
(a) EGD-01-04 - Traffic Watch Program — Status Report 701
(b) EGD-02-04 - Monthly Report on Building Permit Activity for
November, 2003 706
8. OPERATIONS DEPARTMENT
No Reports
9. EMERGENCY SERVICES DEPARTMENT
(a) ESD-001-04 - Monthly Response Report— November, 2003 901
10. COMMUNITY SERVICES DEPARTMENT
(a) CSD-01-04 - Clarington Public Library Main Branch Coffee Kiosk
Operation — Six Month Review 1001
G.P. & A. Agenda - 3 - January 12, 2004
11. CLERK'S DEPARTMENT
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No Reports I
12. CORPORATE SERVICES DEPARTMENT
(a) COD-001-04 - CL2003-31, Renovations to the Visual Arts Centre 1201
13. FINANCE DEPARTMENT
(a) Confidential Verbal Report— Legal Matter
14. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
No Reports
15. UNFINISHED BUSINESS
16. - OTHER BUSINESS ,
(a) Appointments to Boards and Committees 1601
17. ADJOURNMENT
.. THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee December 8, 2003
Minutes of a meeting of the General Purpose
and Administration Committee Meld on
Monday, December 8, 2003 at 9:30 a.m., in the
Council Chambers.
■- ROLL CALL
Present Were Mayor J. Mutton
.. Councillor A. Foster
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim
Also Present: Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
` Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of Finance/Treasurer, N. Taylor
Deputy Clerk, M. Knight Stanley
Clerk II, C. Verhoog
` Mayor Mutton chaired this portion of the meeting.
.. DISCLOSURE OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this
meeting.
MINUTES
Resolution #GPA-438-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the minutes of a regular meeting of the General
Purpose and Administration Committee held on
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G.P. & A. Minutes - 2 - December 8, 2003
MINUTES CONT'D
October 6, 2003 be approved with the following amendment:
On Page 12, the word 'exclude' should be replaced with
`execute'.
"CARRIED"
Resolution #GPA-439-03 •
Moved by Councillor Schell, seconded by Councillor Pingle
THAT the minutes of a special meeting of the General
Purpose and Administration Committee held on
October 20, 2003 be approved.
"CARRIED"
Mayor Mutton gave an update on the ITER project and
informed members of Committee that the Canadian bid for
the international ITER project could be withdrawn from the
process pending a meeting of the ITER Canada Host
Committee later today. Mayor Mutton indicated that this
decision, although not made lightly, became necessary as
the Canadian negotiating team was not able to get a firm
commitment from the Government of Canada. The decision
is an obvious disappointment but it has been a great
experience for the Municipality of Clarington. Through this
process (which began in 1988) the Municipality has arrived
onto the global map. There is greater international
awareness of what the Municipality has to offer international
investment— things such as available infrastructure, and
quality of life factors.
The Municipality mourns the loss of the ITER project, but
Mayor Mutton is convinced that the site's potential has not
been fully explored and he will be seeking meetings with
representatives of Ontario Power Generation — Darlington
Nuclear to suggest that alternative uses for the site be
investigated. The Mayor says that the Municipality of
Clarington is open to discussion and looks forward to W
working with Ontario Power Generation to ensure that this
opportunity is not overlooked.
Wd
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G.P. & A. Minutes - 3 - December 8, 2003
Resolution #GPA-440-03
Moved by Councillor MacArthur, seconded by Councillor Schell
+. THAT Committee recess for 151Iminutes.
"CARRIED"
The meeting reconvened at 10:Q0 a.m.
- Mayor Mutton announced that Councillor Trim was re-
elected to the Health and Social Services Committee and
that Councillor Schell was re-elected to the Planning
Committee by Regional Council last week and they both
received overwhelming support. He also announced that the
Family Services Division has opened an office in the old
�- Walter Frank building on King Street East. Clarington is
really pleased with this regional presence being established
in the community.
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Councillor Schell announced that Mayor Mutton was voted
as Chair of the Department at the Regional Council meeting
last week.
DELEGATIONS
(a) Frank Lockhart, Chair, Valleys 2000, 7 Barley Mill
Crescent, Bowmanville, L1 C 4E5 circulated a copy
of his presentation and addressed the Committee
regarding an update on the Valleys 2000 project. He
expressed the Committee's appreciation for the
support of Council, Mayor Mutton and staff for their
support and efforts, and local businesses and
residents in the area for their donations of time and
materials. Some of the main accomplishments were
the paving of the main trail from King Street down to
Spry Avenue, 115 trees were planted, the viewing
�. area and fish ladder were transformed, etc. He
outlined the work to be completed which includes the
replacement of the fish ladder with a bypass channel,
more planting of trees, benches, an information kiosk,
etc. The Committee is still pursuing grants from the
Trillium Foundation and they request that Council
authorize completion of the main valley trail to
Baseline Road in 2004.
33
G.P. & A. Minutes - 4 - December 8, 2003
DELEGATIONS CONT'D
(b) Allan Hirschfield, UD&D Inc., 51 Oak Avenue,
Richmond Hill, L4C 6R5 spoke regarding Report .rr
PSD-143-03, on behalf of the Torgan Group. They
are in support of the report and Mr. Hirschfield was
available for any questions.
(c) Mr. Sam Cohen & Mr. Oz Cohen, Torgan Group,
Madison Centre, 4950 Yonge Street, Toronto, M2N �►
6K1 were represented by the previous speaker,
A. Hirschfield.
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PUBLIC MEETINGS
Pursuant to the Planning Act, the Council of the Municipality
of Clarington, through its General Purpose and
Administration Committee, is holding a Public Meeting for
the following applications: -�
(a) Rezoning Application
Applicant: 1098431 Ontario Ltd.
(b) Rezoning Application
Applicant: Sib-Jel Investments Ltd.
The Planning Services Department sent public notices for
the rezoning applications by first class mail on or before
November 7, 2003, to all property owners within 120 metres
of the subject properties in accordance with the latest
municipal assessment record. Public notices were also
posted on the properties in question on or before
November 7, 2003. The notice procedure followed is in
compliance with Ontario Regulations made under the
Planning Act.
(a) Report PSD-138-03 — 1098431 Ontario Ltd. —the purpose
and effect of this application is to permit the development of
a convenience store.
No one spoke in opposition to or in support of this application.
Reno Piccini, Architect, 123 Ontario Street, Port Hope,
L1A 2V3, represented the applicant and stated that the new Petro-
Canada station is to replace an older existing building. He was
present to answer any questions from the Committee.
(b) Report PSD-139-03 — Sib-Jel Investments Ltd. —the .,
purpose and effect of this application is to permit the
establishment of a convenience store.
G.P. & A. Minutes - 5 - December 8, 2003
PUBLIC MEETINGS CONT'D
No one spoke in opposition to or in support of this application.
Alphonse Arsenault, 174 Simpson Avenue, Bowmanville,
L1C 2J1, represented the applicant, spoke in support of the
application, and was present to answer questions from the
Committee.
PLANNING SERVICES DEPARTMENT
Proposed Zoning Resolution #GPA-441-03
By-law Amend-
`.. ment Moved by Councillor Robinson, seconded by Councillor Trim
Appl.: 1098431
Ontario Ltd. THAT Report PSD-138-03 be received;
THAT the application submitted by 1098431 Ontario Ltd. be
referred back to staff for further processing and the
preparation of a further report following the receipt of all
outstanding agency comments; and
THAT all interested parties listed in Report PSD-138-03 and
any delegations be advised of Council's decision.
Rezoning Resolution #GPA-442-03
Application
Applicant: Sib-Jel Moved by Councillor Pingle, seconded by Councillor MacArthur
Investments Ltd.
THAT Report PSD-139-03 be received;
THAT the rezoning application to amend Comprehensive
Zoning By-law 84-63 of the former Town of Newcastle,
submitted by Alphonse Arsenault on behalf of Sib-Jel
Investments Ltd. be approved;
THAT the amending By-law attached to Report PSD-139-03
be forwarded to Council for approval;
THAT a copy of Report PSD-139-03 and the amending
by-law attached to Report PSD-139-03 be forwarded to the
Durham Region Planning Department; and
r. THAT all interested parties listed in Report PSD-139-03 and
any delegations be advised of Council's decision.
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"CARRIED"
G.P. & A. Minutes - 6 - December 8, 2003
PLANNING SERVICES DEPARTMENT CONT'D
Monitoring of the Resolution #GPA-443-03
Decisions of the
Committee of Moved by Councillor MacArthur, seconded by Councillor Robinson
Adjustment
THAT Report PSD-140-03 be received; and ,r
THAT Council concur with the decisions of the Committee of
Adjustment made on October 16, 2003 and .r
November 6, 2003 for applications A2003/029, A2003/030,
A2003/031, A2003/032, A2003/033, A2003/034, and
A2003/035, and that Staff be authorized to appear before the
Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
"CARRIED"
Zoning By-law Resolution #GPA-444-03
Amendment
Application Moved by Councillor MacArthur, seconded by Councillor Pingle
Applicant: Yvonne ••r
Krohne-Anthony THAT Report PSD-141-03 be received;
THAT the rezoning application submitted by Yvonne Krohne- ■"'
Anthony be approved and that the by-law attached to
Report PSD-141-02 as Attachment 2 be passed;
r
THAT a by-law amendment to remove the Holding (H)
symbol be forwarded to Council at such time as the Owner
has entered into a site plan agreement with the Municipality; "'
and
THAT all interested parties listed in Report PSD-141-03 and
any delegations be advised of Council's decision.
"CARRIED"
EA Process Resolution #GPA-445-03
Water Supply
Plan Capacity Moved by Mayor Mutton, seconded by Councillor Trim
THAT Report PSD-142-03 be received; and
THAT Council endorse the preferred solution, expansion of ,
the Whitby Water Supply Plan as outlined in the Class
Environmental Assessment Process.
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"CARRIED"
G.P. & A. Minutes - 7 - December 8, 2003
PLANNING SERVICES DEPARTMENT CONT'D
Rezoning Appl. Resolution #GPA-446-03
Applicant: Torgan
Group Moved by Councillor MacArthue, seconded by Councillor Pingle
THAT Report PSD-143-03 be received;
THAT the application submitted,by the Torgan Group be
approved for Phase 1 to permit special purpose commercial
uses on the Shell Canada lands and that the by-law attached
to Report PSD-143-03 as Attachment 3 be passed;
THAT the by-law for removal of the Holding (H) provision be
forwarded to Council for approval at such time as Site Plan
Approval has been issued;
r
THAT a copy of Report PSD-143-03 and Council's decision
be forwarded to the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD-143-03 and
any delegations be advised of Council's decision.
"CARRIED"
Application Fees Resolution #GPA-447-03
Planning &
Development Moved by Councillor Trim, seconded by Councillor MacArthur
+r Applications
THAT Report PSD-144-03 be received; and
THAT the by-law amendment attached to Report
PSD-144-03 detailing the specific amendments to
By-law 96-032, being a by-law to require the payment of fees
for information and services provided by the Municipality of
Clarington, as amended, be approved.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
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G.P. & A. Minutes - 8 - December 8, 2003
PLANNING SERVICES DEPARTMENT CONT'D
Resolution #GPA-448-03
Moved by Mayor Mutton, Seconded by Councillor MacArthur
THAT the foregoing Resolution #GPA-447-03 be amended •
as follows:
"THAT the 2006 fee schedule be adopted immediately Sig
with no phase-in."
"CARRIED"
Bowmanville Resolution #GPA-449-03
Downtown �+
& East Business Moved by Councillor MacArthur, seconded by Councillor Pingle
District Community
Improvement Plan THAT Report PSD-145-03 be received;
THAT the by-law attached to Report PSD-145-03 be
approved to initiate a Community Improvement Plan (CIP)
for the Bowmanville Downtown and East Business District,
pursuant to Part IV of the Planning Act and Section 22 of the
Clarington Official Plan;
THAT the unexpended 2003 capital budget for the street
light improvement — Bowmanville Downtown Core, Account
Number 8390-03101-1401 be carried over to 2004;
THAT Totten Sims Hubicki portion of the study, estimated at
$15,000.00 be identified in the 2004 budget for Council
approval at that time; and
THAT all interested parties listed in Report PSD-145-03 and
any delegations be advised of Council's decision.
"CARRIED"
Durham Resolution #GPA-450-03
Transportation
Master Plan Moved by Councillor Pingle, seconded by Councillor Trim
THAT Report PSD-146-03 be received;
THAT Clarington Council endorse Report PSD-146-03 as
Clarington's comments on the Durham Transportation
Master Plan, Recommended Plan, October 2003;
308
G.P. & A. Minutes - 9 - December 8, 2003
PLANNING SERVICES DEPARTMENT CONT'D
THAT the Region of Durham Works and Planning be sent a
copy of Report PSD-146-03 and advised of Council's
decision; and
THAT all interested parties listed in Report PSD-146-03 and
any delegations be advised of Council's decision,
FORTHWITH.
•- "CARRIED"
Valleys 2000 Resolution #GPA-451-03
Lease Agreement
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report PSD-147-03 be received;
THAT the lease agreement between Valleys 2000 and the
Municipality for the lands on Registered Plan 40R-19709,
Parts 1 to 4, and 40R-21286 Parts 1 to 5 and 8, and Part
Road Allowance betweens Lots 12 and 13, Concession 1 for
a 5 year term, with subsequent 5-year renewal options be
approved;
THAT the by-law attached to Report PSD-147-03 authorizing
the Mayor and Clerk to execute the Lease Agreement on
behalf of the Municipality of Clarington be approved; and
THAT all interested parties listed in Report PSD-147-03 and
any delegations be advised of Council's decision.
"CARRIED"
Grant in Lieu of Resolution #GPA-452-03
Dev. Charges
Conservation of Moved by Mayor Mutton, seconded by Councillor MacArthur
Heritage Homes
THAT Report PSD-148-03 be received;
r. THAT Grants in lieu of the municipal portion of development
charges for Heritage Homes that are being removed from
r. the lands owned by the Province be provided on an interim
basis for the next 18 months to be financed from the working
Funds Reserve Account 2900-1-X;
THAT the Grants only be in place until the review and
passage of the Development Charges By-law at which time,
3 specific types of development can be exempted as part of
the By-law, if deemed appropriate;
G.P. & A. Minutes _ 10 - December 8, 2003 to
PLANNING SERVICES DEPARTMENT CONT'D
THAT the Municipality be granted a conservation easement
over the exterior fagade of the Heritage Homes receiving
such grants; I
THAT the Region of Durham beirequested to either: ••
a)' review the Development Charges By-law to consider
an exemption for the relocation of Heritage Homes Ogg
affected by the 407
b) or provide a grant in an equivalent amount to the
Regional Development Charge applicable; and �+
THAT all interested parties listed in Report PSD-148-03 and
any delegations be advised of Council's decision.
"CARRIED"
Confidential Resolution #GPA-453-03
Report— Property
Matter Moved by Councillor Robinson, seconded by Councillor Pingle
THAT the recommendations contained in Confidential
Report PSD-149-03 pertaining to a property matter, be
approved.
"CARRIED"
Councillor MacArthur chaired this portion of the meeting
ENGINEERING SERVICES DEPARTMENT
Clarington Transit Resolution #GPA-454-03
Quarterly Status
Report for Third Moved by Councillor Schell, seconded by Councillor Trim
Quarter 2003
THAT Report EGD-43-03 be received for information.
"CARRIED"
Monthly Report Resolution #GPA-455-03
on Building Permit
Activity for Moved by Councillor Robinson, seconded by Councillor Pingle
September, 2003
THAT Report EGD-44-03 be received for information.
"CARRIED"
•
G.P. & A. Minutes - 11 - December 8, 2003
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ENGINEERING SERVICES DEPARTMENT CONT'D
Monthly Report Resolution #GPA-456-03
on Building Permit
.. Activity for Moved by Councillor Trim, seconded by Councillor Pingle
October, 2003
THAT Report EGD-45-03 be received for information. '
"CARRIED"
�• OPERATIONS DEPARTMENT
There were no items considered under this section of the
�•• agenda.
Councillor Pingle chaired this portion of the meeting.
EMERGENCY SERVICES DEPARTMENT
Monthly Response Resolution #GPA-457-03
Report - September
& October 2003 Moved by Robinson, seconded by Councillor MacArthur
THAT Report ESD-010-03 be received for information.
"CARRIED"
Councillor Robinson chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Summer Jobs Resolution #GPA-458-03
Service Program
Moved by Councillor Pingle, seconded by Councillor Schell
THAT Report CSD-19-03 be received for information.
"CARRIED"
Brian McFarlane Resolution #GPA-459-03
Hockey Museum -
Garnet B. Rickard Moved by Councillor Schell, seconded by Mayor Mutton
Complex
THAT Report CSD-20-03 be received;
THAT Council endorse the proposed Brian McFarlane
Hockey Museum project to be constructed at the Garnet B.
_( Rickard Complex;
S 1 1
THAT Council approve the proposed budget of $875,000.00;
too
G.P. & A. Minutes - 12 - December 8, 2003
COMMUNITY SERVICES DEPARTMENT CONT'D
THAT the project be funded from the Impact Escrow
Reserve Fund Account#1110-196-X; and
THAT staff be authorized to iss�le the Request for Proposal
for Professional Services requir6d to develop the concept
drawings and construction specifications for the Museum
Project.
"CARRIED"
Mother Teresa Resolution #GPA-460-03
Elementary School
- Evacuation Moved by Councillor Trim, seconded by Councillor MacArthur
Centre -+
THAT Report CSD-21-03 be received;
THAT Mother Teresa Elementary School be authorized to
utilize the South Courtice Arena as an Evacuation
Acceptance Facility for "Localized Emergencies", subject to
the conditions on which this approval was given, as outlined
in the body of Report CSD-21-03; and
THAT Mother Teresa Elementary School be advised of
action taken.
"CARRIED"
Councillor Foster chaired this portion of the meeting.
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CLERK'S DEPARTMENT
Animal Services Resolution #GPA-461-03
Monthly Report
for September, Moved by Councillor MacArthur, seconded by Councillor Pingle
2003
THAT Report CLD-40-03 be received for information; and
THAT a copy of Report CLD-40-03 be forwarded to the
Animal Alliance of Canada and the Animal Advisory
Committee. ,
"CARRIED"
Animal Services Resolution #GPA-462-03
Monthly Report
for October, 2003 Moved by Councillor MacArthur, seconded by Councillor Schell .�
3 12- THAT Report CLD-42-03 be received for information; and
G.P. & A. Minutes - 13 - December 8, 2003
w.
CLERK'S DEPARTMENT CONT'D
THAT a copy of Report CLD-42-03 be forwarded to the
Animal Alliance of Canada and the Animal Advisory
Committee.
.. I
"CARRIED'i
Trespassing Resolution #GPA-463-03
.. Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report CLD-45-03 be received;
THAT the Municipal Law Enforcement Officers and the
Parking Enforcement Officers be appointed to enforce the
provisions of the Trespass to Property Act as it applies to the
Municipal Administrative Centre;
THAT the By-law attached to Report CLD-45-03 be
approved and forwarded to Council for passage; and
THAT the Durham Regional Police Services be advised of
Council's decision.
"CARRIED"
Appointment of Resolution #GPA-464-03
Municipal Law
Enforcement Moved by Councillor MacArthur, seconded by Councillor Trim
Officers & Parking
Officers THAT Report CLD-47-03 be received;
THAT Clint Peters and the security officers from Group 4
Falck (Canada) Limited listed on the by-laws attached to
Report CLD-47-03, be appointed as Parking Enforcement
Officers;
THAT Duane Tyte be appointed as a Municipal Law
Enforcement Officer; and
THAT Group 4 Falck (Canada) Limited be advised of
Council's decision.
"CARRIED"
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-G.P. & A. Minutes - 14 - December 8, 2003
CLERK'S DEPARTMENT CONT'D
Composition of Resolution #GPA-465-03
Library Board
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report CLD-48-03 be received;
THAT the Clarington Public Library Board be composed of
nine members, two of whom are members of Municipal �+
Council;
THAT the appropriate by-law be forwarded to Council; and
THAT the Municipal Clerk place an advertisement in the
local newspaper seeking applications from interested '
parties, FORTHWITH.
"CARRIED"
Mayor Mutton chaired this portion of the meeting.
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CORPORATE SERVICES DEPARTMENT
Request for Resolution #GPA-466-03
Proposal -
RFP-2003-14, Moved by Councillor Schell, seconded by Councillor Pingle
Printing
Requirements THAT Report COD-044-03 be received;
THAT York Region Printing, Newmarket, Ontario with a total
bid in the amount of $128,943.19 (includes printing and
distribution) including G.S.T. & P.S.T., being the lowest
responsible bidder meeting all terms, conditions and r
specifications of Request for Proposal RFP2003-14, be
awarded the contract for Supply and Distribution of the
Clarington Community Guide, Visitors Guide, Municipal
Directory, Annual Report, Annual Report to Citizens, Transit
Schedules, Transit Tickets, Post Cards, Customer Service ,
Cards and Planning Brochures;
THAT the total funds required in the amount of $128,943.19 r,
be approved from the 2004 Communication and Tourism
Printing Account #7710-00000-0205 budget as appropriate;
and
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G.P. & A. Minutes - 15 - December 8, 2003
CORPORATE SERVICES DEPARTMENT CONT'D
THAT the Purchasing Manager'be authorized to extend the
contract for a second one-year term pending satisfactory
�,. pricing and services.
"CARRIED"
Confidential Resolution #GPA-467-03
Report -
�• Personnel Moved by Councillor Schell, seconded by Councillor Robinson
Matter
THAT Confidential Report COD-045-03 be referred to the
+�• end of the agenda to be considered at a "closed" meeting.
"CARRIED"
RFP2003-15, Resolution #GPA-468-03
One (1) Rescue
Pumper Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT Report COD-046-03 be received;
THAT Fort Garry Fire Trucks, Winnipeg, Manitoba with a
total revised bid amount of$285,490.37 (including GST),
being the lowest most responsible bidder meeting all terms,
conditions and specifications of Request for Proposal RFP
2003-15, be awarded the contract for the supply and delivery
of one only Rescue Pumper as required by the Municipality
of Clarington Emergency Services Department; and
THAT the required funds be drawn from the 2003 Capital
Budget Account #8210-03001-1401.
"CARRIED"
Telecommuni- Resolution #GPA-469-03
` cations
Consultant Moved by Councillor Schell, seconded by Councillor Pingle
r. THAT Report COD-047-03 be received;
THAT staff be authorized to retain the services of a
telecommunications consultant for an approximate amount
of $15,000.00; and
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G.P. & A. Minutes - 16 - December 8, 2003
CORPORATE SERVICES DEPARTMENT CONT'D
THAT the required funds be drawn from the Corporate
Services Department consulting accounts, 7004-00001- ,.
0242, 7004-00001-0247 and 70p8-00000-0247.
"CARRIED"'
FINANCE DEPARTMENT
Cash Activity - Resolution #GPA-470-03
Third Quarter of
2003 Moved by Councillor MacArthur, seconded by Councillor Robinson .+
THAT Report FND-026-03 be received;
.ai
THAT in accordance with provisions of Chapter 25, Section
286 of the Municipal Act, S.O. 2001, the Treasurer reports
the cash position of the Municipality of Clarington for the -w
third quarter of the year 2003, as shown on the scheduled
attached to Report FND-026-03; and
THAT Part "A" of the expenditures for the third quarter of the
year be confirmed.
"CARRIED"
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no items considered under this section of the
agenda.
UNFINISHED BUSINESS
Resolution #GPA-471-03
Moved by Councillor Robinson, seconded by Councillor Schell
THAT the meeting be "closed" to allow for consideration of
Confidential Report COD-045-03 pertaining to a personnel
matter.
"CARRIED"
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G.P. & A. Minutes - 17 - December 8, 2003
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UNFINISHED BUSINESS CONT'D
Resolution #GPA-472-03
W Moved by Councillor Schell, sedl nded by Councillor Robinson
THAT the actions taken at the "closed" meeting be ratified.
"CARRIED",
OTHER BUSINESS
Resolution #GPA-473-03
Moved by Councillor Schell, seconded by Councillor Robinson
.. THAT the correspondence dated November 21, 2003 from
Debi Bentley, Deputy Clerk, Regional Municipality of Durham
requesting Council's nominees to the Land Division
Committee and to the Conservation Authorities be received;
THAT Jean-Michel Komarnicki be nominated as the
Municipality of Clarington's representative on the Regional
Land Division Committee;
THAT the Municipality of Clarington nominate the following
members of Council to the various Conservation Authorities:
Central Lake Ontario Conservation Authority - Councillor Schell
- Councillor Pingle
W` Kawartha Region Conservation Authority - Councillor MacArthur
Ganaraska Region Conservation Authority - Mayor Mutton
- Councillor Trim; and
THAT Debi Bentley be advised of Council's decision,
FORTHWITH.
"CARRIED"
Resolution #GPA-474-03
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the correspondence dated December 4, 2003 from
David Clark, Executive Vice President, Corporate Affairs,
Veridian Corporation forwarding the Nominating Committee
,. recommendation for the Board of Director nominations be
received; 3
G.P. & A. Minutes - 18 - December 8, 2003
OTHER BUSINESS CONT'D
THAT the Municipality of Clarington nominate the following
individuals to the Veridian Board:
Mayor John Mutton
Councillor Jim Schell
H. Edmondson
THAT a by-law to authorize the Mayor as share holder
representative to execute the appropriate nomination form
be forwarded to Council, FORTHWITH.
"CARRIED"
ADJOURNMENT
Resolution #GPA-475-03
a
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT the meeting adjourn at 11:15 a.m.
"CARRIED"
,r
MAYOR
DEPUTY CLERK
.r
LeQa�ng�he Way REPORT
PLANNING SERVICES
,I
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 12, 2004
Report #: PSD-001-04 File #: A2003/036 & A2003/037 By-law#:
Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF DECEMBER 4, 2003
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-001-04 be received; and
." 2. THAT Council concurs with the decision of the Committee of Adjustment made on
December 4, 2003 for applications A2003/036 and A2003/037 and that Staff be
authorized to appear before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
.. Submitted by Reviewed by:
vid J. C ome, M IP
C , R n
.P.P. Fr k 'Wu,
Director of Planning Services Chief Administrative Officer
SA*LT*DJC*sh
December 10, 2003
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830
ar
REPORT NO.: PSD-001-04 PAGE 2
1.0 APPLICATION DETAILS
1.1 All applications received by the Municipality for minor variance are scheduled for a
hearing within 30 days of being received by the Secretary-Treasurer. The purpose of
the minor variance application and the Committee's decisions are detailed in
Attachment 1. The decisions of the Committee are detailed below.
DECISIONS OF COMMITTEE OF ADJUSTMENT FOR
DECEMBER 4, 2003
Application Number Staff Recommendation Decision of Committee
A2003/036 Approve Approved '
A2003/037 Approve Approved
2.0 COMMENTS
.�r
2.1 Application A2003/036 was approved as applied for subject to the condition that the
interior side yard setback reduction to 0.75 metres was to permit the construction of a
landing and steps only, and could not be used for a larger deck in the future. This ,.
condition was given by Committee to ensure that the privacy of abutting property
owners was not affected.
2.2 Application A2003/037 was approved as applied for subject to the condition that an
existing storage shed be removed prior to the issuance of a building permit for the new
storage shed, and that the building would not be used for commercial purposes. -■
2.3 Staff has reviewed the Committee's decisions and is satisfied that the applications that
received approval are in conformity with the Official Plan policies, consistent with the
intent of the Zoning By-law and are minor in nature and desirable. Council's
concurrence with the Committee of Adjustment decisions is required in order to afford
Staffs official status before the Ontario Municipal Board in the event of an appeal of any
decision of the Committee of Adjustment.
66
Attachments:
Attachment 1 - Periodic Report for the Committee of Adjustment
602 -�
ATTACHMENT 1 ,
low
•
� Leading the Way
rr.
PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
as
APPLICANT: CROSSLAND HOMES
OWNER: CROSSLAND HOMES
PROPERTY LOCATION: 345 LONGWORTH AV., , BOWMANVILLE
PART LOT 9, CONCESSION 2
FORMER TOWN(SHIP) OF BOWMANVILLE
FILE NO.: A2003/036
PURPOSE:
TO PERMIT THE LOCATION OF A LANDING AND STEPS WITH AN INTERIOR SIDE
YARD OF 0.75 METRES INSTEAD OF THE 1.2 METRES REQUIRED BY THE BY-LAW.
on
DECISION OF COMMITTEE:
THAT THE APPLICATION BE APPROVED AT 0.75 METRES AS IT IS CONSIDERED TO
BE IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW AND IS
DEEMED TO BE MINOR AND DESIRABLE.
DATE OF DECISION: December 4, 2003
LAST DAY OF APPEAL: December 24, 2003
6J '
.r
Leading the Way ,
I .r
PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT
APPLICANT: BOTHWELL, JAMES
OWNER: BOTHWELL, RETA
PROPERTY LOCATION: 2480 RUNDLE RD., , DARLINGTON
PART LOT 23, CONCESSION 2
FORMER TOWN(SHIP) OF DARLINGTON
FILE NO.: A2003/037
PURPOSE:
TO PERMIT THE CONSTRUCTION OF A 720 SQ FT DETACHED GARAGE WITH A LOT
COVERAGE PERCENTAGE FOR ACCESSORY STRUCTURES OF 50% OF THE
HABITABLE FLOOR AREA OF THE DWELLING INSTEAD OF THE PERMITTED
MAXIMUM OF 40%.
DECISION OF COMMITTEE:
THAT APPLICATION BE APPROVED AS IT IS IN CONFORMITY WITH THE OP & -■
ZONING BY-LAW & IS DEEMED MINOR & DESIRABLE, SUBJECT TO THE SMALL
SHED BEING REMOVED PRIOR TO ISSUANCE OF BUILDING PERMIT & PROVIDED
THE BUILDING IS NOT USED FOR COMMERCIAL PURPOSES.
DATE OF DECISION: December 4, 2003
LAST DAY OF APPEAL: December 24, 2003
6,D4
�r•
Le��n �he Wa REPORT
s y
.. PLAI NNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 12th, 2004
Report #: PSD-002-04 File #: ZBA 2003/006 By-law #:
Subject: APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: GLEN GENGE (D.G BIDDLE & ASSOCIATES LTD.) FOR
1319164 ONTARIO LIMITED.
RECOMMENDATIONS:
.� It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
.. 1. THAT Report PSD-002-04 be received;
2. THAT the request for Removal of Part Lot Control with respect to Lots 25 to 30,
• 57 to 74, 77 and 78, 81 to 83, 86 to 95, 98 to 100, 103, 105 to 111, 113 and 114
on Plan 40M-2166 be APPROVED and that the attached Part Lot Control By-law
be PASSED pursuant to Section 50 (7.1) of the Planning Act; and
3. THAT all interested parties listed in this report and any delegations and the
Regional Municipality of Durham Planning Department be advised of Council's
decision.
Submitted l;,t .� �i Reviewed by
David J. Crome, M.C.I.P.,R.P.P. UMinklin Wu
Director, Planning Services Chief Administrative Officer
EC*LT*DJC*sh
December 15, 2003
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F (905)623-0830
6 0 1)
REPORT NO.: PSD-002-04 PAGE 2,
1.0 APPLICATION DETAILS
1.1 Applicant: Glen Genge (D.G Biddle & Associates Ltd.) for 1319164
Ontario Limited.
1.2 Location: Part Lot 27, Concession 1, Former Township of Clark, on
part of Plan 40M-2166 (Attachment 1)
2.0 BACKGROUND
2.1 On March 11, 2003, Planning Staff received a request from Glen Genge of Biddle
& Associates Ltd. for the removal of Part Lot Control in respect to Lots 25 to 30,
57 to 74, 77 and 78, 81 to 83, 86 to 95, 98 to 100, 103, 105 to 111, 113 and 114
on draft plan 18T-88061. With the recent registration of the 40M' Plan, the
Municipality can proceed with the removal of Part Lot Control. The removal of
Part Lot Control would permit the sale of each unit, following the construction of
the linked semi-detached dwellings. low
2.2 This phase of draft plan subdivision 18T-88061 recently received final approval'
and was registered under plan number 40M-2166.
3.0 STAFF COMMENTS
31. The removal of Part Lot Control facilitates the creation of linked semi-detached
dwellings as contemplated in the draft approved plan of subdivision. The
Planning Act leaves it to the Municipality to determine an appropriate timeframe
during which the by-law shall apply. Staff recommends that the by-law be in
force for a three (3) year period following Council approval, ending January 19th,
2007.
3.2 Attachment 3 is a Summary Table provided in accordance with the Region of
Durham's requirements under the delegation of Part Lot Control. It details lots
affected by the Part Lot Control By-law and the unit type and number to the Part
Lot Control By-law.
4.0 RECOMMENDATIONS Ud
4.1 Staff has no objections to the approval of a by-law exempting the subject lands
from Part Lot Control as provided for in the attached by-law. (Attachment 2) •+�
Attachments:
Attachment 1 - Key Map
Attachment 2 - By-law for Removal of Part Lot Control
Attachment 3 - Unit Type and Number Summary Table
6 .� u
REPORT NO.: PSD-002-04 PAGE 3
�. Interested parties to be notified of Council's decision:
Glen Genge
D.G. Biddle & Associates'Ltd. I
96 King Street East i
,.. Oshawa ON L1 H 1 B6
P.Litowits
1319164 Ontario Ltd.
3845 Bathurst St. Ste. 103
Downsview ON M31-1 3N2
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ATTACHMENT 1
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PLAN 40M-1976
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Newcastle Key Map
CRT CH LENGE
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WIL IAM JOS OURT ZBA 2003-006
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3 EST EAS LOOM AN CREEK Part Lot Control
C OLI ST W
EST w R11 N
WA ST. in ncci S = j
ES 0
- Y Z
0 y AM M ENU m Lots 25-30, 57-74, 77, 78, 81-83, 86-95, 98-1001
RT. _ 08 T S m Subject o 103, 105-111, 113 and 114, Plan 40M-2166 `E`
V = ES ® Q Q
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FREEWAY HIGHWAY 401jl Owner: Clarnew Developments Inc. �rE
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ATTACHMENT 2
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 2003-
being a By-law to exempt a certain portion of Registered Plan 40M-2166 from
Part Lot Control I
+r. I
I '
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to exempt from Part Lot Control, Lots 25 to 30, 57 to 74, 77 and 78, 81 to 83,
86 to 95, 98 to 100, 103, 105 to 111, 113 and 114 on Plan 40M-2166
NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those
sir
lands described in Paragraph 2 within the By-law.
•.� 2. That this By-law shall come into effect upon being approved by the Municipality
of Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to
the following lands:
a) Lots 25 to 30, 57 to 74, 77 and 78, 81 to 83, 86 to 95, 98 to 100, 103, 105
.. to 111, 113 and 114 on Plan 40M-2166
3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be
.r in force for a period of three (3)years ending on January 19th, 2007
ar
BY-LAW read a first time this day of 2003
BY-LAW read a second time this day of 2003
BY-LAW read a third time and finally passed this day of 2003
•r
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
6 �
r
PART LOT CONTROL EXEMPTION BY-LAW ATTACH M ENT 3
UNIT TYPE AND NUMBER SUMMARY TABLE
Results of Part Lot Control Exemption on Unit Type and Number ..
Registered Plan: 40M-2133
By-law: ZBA 2003-003
,w
Lots/Blocks Unit Type(Number Results
Affected
Lot 25 Linked Semi-Detached Dwelling (2) No Change
Lot 26 Linked Semi-Detached Dwelling (2) No Change ..
Lot 27 Linked Semi-Detached Dwelling (2) No Change
Lot 28 Linked Semi-Detached Dwelling (2) No Change
Lot 29 Linked Semi-Detached Dwelling (2) No Change
Lot 30 1 Linked Semi-Detached-Dwelling (2) No Change J"''
Lot 57 Linked Semi-Detached Dwelling (2) No Change
Lot 58 Linked Semi-Detached Dwelling (2) No Change
Lot 59 Linked Semi-Detached Dwelling (2) No Change
Lot 60 Linked Semi-Detached Dwelling (2) No Change
Lot 61 Linked Semi-Detached Dwelling (2) No Change
Lot 62 Linked Semi-Detached Dwelling (2) No Change
Lot 63 Linked Semi-Detached Dwelling (2) No Change .
Lot 64 Linked Semi-Detached Dwelling (2) No Change
Lot 65 Linked Semi-Detached Dwelling (2) No Change
Lot 66 Linked Semi-Detached Dwelling (2) No Change
Lot 67 Linked Semi-Detached Dwelling (2) No Change
Lot 68 Linked Semi-Detached Dwelling (2) No Change
Lot 69 Linked Semi-Detached Dwelling (2) No Change
Lot 70 Linked Semi-Detached Dwelling (2) No Change
Lot 71 Linked Semi-Detached Dwelling (2) No Change
Lot 72 Linked Semi-Detached Dwelling (2) No Change
Lot 73 Linked Semi-Detached Dwelling (2) No Change
Lot 74 Linked Semi-Detached Dwelling (2) No Change ..�
Lot 77 Linked Semi-Detached Dwelling (2) No Change
Lot 78 Linked Semi-Detached Dwelling (2) No Change
Lot 81 Linked Semi-Detached Dwelling (2) No Change
Lot 82 Linked Semi-Detached Dwelling (2) No Change ..
Lot 83 Linked Semi-Detached Dwelling (2) No Change
Lot 86 Linked Semi-Detached Dwelling (2) No Change
i Lot 87 Linked Semi-Detached Dwelling (2) No Change s
Lot 88 Linked Semi-Detached Dwelling (2) No Change
Lot 89 Linked Semi-Detached Dwelling (2) No Change
Lot 90 Linked Semi-Detached Dwelling (2) No Change
Lot 91 Linked Semi-Detached Dwelling (2) No Change .r
Lot 92 Linked Semi-Detached Dwelling (2) No Change
Lot 93 1 Linked Semi-Detached Dwelling (2) No Change
Lot 94 Linked Semi-Detached Dwelling (2) No Change
Lot 95 Linked Semi-Detached Dwelling (2) No Change
Lot 98 Linked Semi-Detached Dwelling (2) No Change
Lot 99 Linked Semi-Detached Dwelling (2) No Change
Lot 100 Linked Semi-Detached Dwelling (2) No Change
Lot 103 Linked Semi-Detached Dwelling (2) No Change
Lot 105 Linked Semi-Detached Dwelling (2) No Change
Lot 106 Linked Semi-Detached Dwelling (2) No Change
Lot 107 Linked Semi-Detached Dwelling (2) No Change
Lot 108 Linked Semi-Detached Dwelling (2) No Change
Lot 109 Linked Semi-Detached Dwelling (2) No Change
Lot 110 Linked Semi-Detached Dwelling (2) No Change w
Lot 111 Linked Semi-Detached Dwelling (2) No Change
Lot 113 Linked Semi-Detached Dwelling (2) No Change
Lot 114 Linked Semi-Detached Dwelling (2) No Change
.r
arm n
REPORT
Leading the Way
PLANNING SERVICES
II
.. Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 12, 2004
,r.
Report#: PSD-003-04 File #: ZBA 2003-053 By-law #:
Subject: APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: LEGENDS CONSULTING ON BEHALF OF ST. STEPHEN'S
�+ ESTATES INC.
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-003-04 be received;
2. THAT the request for removal of Part Lot Control with respect to Lots 32-66 and Blocks
67-69 inclusive, on 40M-2133 be APPROVED, and that the attached Part Lot Control
�. By-law be PASSED pursuant to Section 50 (7.1) of the Planning Act; and
3. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
Submitted by: / Reviewed by:
avid rome, IP, R.P.P. ranklin Wu,
.. Director of Planning Services Chief Administrative Officer
SA/LT/DC/df
.• 17 December 2003
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623-3379 F (905)623-0830
_ 61
.r
REPORT NO.: PSD-003-04 PAGE 2
1.0 APPLICATION DETAILS
1.1 Applicant: Legends Consulting on behalf of St. Stephen's Estates Inc.
1.2 Location: Part Lot 8, Concession 2, former Town of Bowmanville, 40M-2133
(Attachment 1).
2.0 BACKGROUND
2.1 Plan of Subdivision 40M-2133 was approved permitting 168 semi-detached dwellings.
Eighty (80) semi-detached dwellings have been constructed in Phase 1. The remova'I of •
Part Lot Control would facilitate the construction of the remaining eighty-eight (88) semi-
detached dwelling units on each of the lots and blocks within Phase -2. The road
allowance (Hutton Place) within Phase 2 has recently been constructed to the
satisfaction of the Director of Engineering Services. The process will enable the lots and
blocks to be divided and resurveyed after the dwelling foundations are in place. The
lots and blocks are in a registered plan of subdivision; therefore, there is an existing
agreement in place to cover the Municipality's financial interest, including payment ,of
parkland dedication and development charges.
2.2 On November 26, 2003, Planning Staff received a request from Legends Consulting on
behalf of St. Stephen's Estates Inc. for the removal of Part Lot Control with respect-to
Lots 32-66, inclusive and Blocks 67-69, inclusive, on 40M-2133.
AW
3.0 STAFF COMMENTS
3.1 Staff has no objection to the approval of a By-law exempting the subject lands from Part
Lot Control. Attached is a By-law (Attachment 2) to exempt the subject lands from "`
Section 50 (5) of the Planning Act pursuant to the provisions of Section 50 (7) of the
Planning Act. No
3.2 Attachment 3 is a Summary Table provided in accordance with the Region of Durham's
requirements under the delegation of Part Lot Control. It details lots affected by the Part
Lot Control By-law and the unit type and number to the Part Lot Control By-law.
4.0 RECOMMENDATIONS 10
4.1 In accordance with Subsection 7.3 of Section 50 of the Planning Act, the By-law may
provide a specified timeframe during which the By-law shall be in force. As a result, it is
not necessary for Staff to prepare a second By-law to restore Part Lot Control on the
subject lands. The Planning Act leaves it to the Municipality to determine an appropriate
timeframe during which the By-law shall apply. Staff recommends that the By-law be in
force for a three (3) year period following Council approval, ending January 26, 2007.
�. REPORT NO.: PSD-003-04 PAGE 3
Attachments:
Attachment 1 — Key Map
„. Attachment 2 — By-law for Removal of Part Lot Control
Attachment 3 — Unit Type and Number Summary Table
Interested Parties to be notified of Council and Committee's decision:
St. Stephen's Estates Inc.
115 Woodstream Blvd., Unit 13
Woodbridge, ON
.. L4L 8K5
Legends Consulting
., 4891 Dundas Street West
Etobicoke, ON
M9A 1 B2
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ATTACHMENT
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MADDEN PLACE
W
D
w p
Q O "'
C/) 32 33 34 35 36 37 38 39 40 41 v
42
W HUTTON PLACE N
43
53 52 51 50 49 48 47 44
Y
U 45
O
m BLOCK 68 54 55 56 57 46
HUTTON PLACE
AW
66 65 BLOCK 67 64 63 62 61 60 59 58
Bowmanville Key Map
SC OR NE ZBA 2003-053
Lots Affected By Part Lot Control
CRM
eLw. RIACE &
Lots 37 to 64 and A'
u� . S s aRr""s s Subject
IROMD ST. Blocks 67 to 69 Incl., 40M-2133
71LLEY ExoswN BLw. SRR
ORRAIN r, z"m mot"
GE MTO H� COURT
TUCKER
s®U RA%NAN Owner: St. Stephens Estates Inc.
E
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ERRINW
Sf.W./��CON CESSION�4 E CO —*N Sr.E.
614
A17ACHMENT 2
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO.2004
r.
being a by-law to exempt a certain portion of Registered flan 40M-2133 from Part Lot
w. Control I
I '
r
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable
to exempt from Part Lot Control,Lots 32-66 inclusive and Blocks 67-69, inclusive,of 40M-
2133, registered at the Land Title Division of Whitby;
.. NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
�• 1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands
described in Paragraph 2 within the By-law.
2. That this By-law shall come into effect upon being approved by the Municipality of
Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to the
following lands:
a) Lots 32-66, inclusive,of 40M-2133;
b) Blocks 67-69, inclusive,of 40M-2133.
3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act,this By-law shall be force
for a period of three (3)years ending on January 19,2007.
BY-LAW read a first time this day of 2004
BY-LAW read a second time this day of 2004
BY-LAW read a third time and finally passed this day of 2004
John Mutton, Mayor
.,.. Patti L. Barrie, Municipal Clerk
615
ATTACHMENT 3
PART LOT CONTROL EXEMPTION BY-LAW
UNIT TYPE AND NUMBER SUMMARY TABLE
Registered Plan 40M-2,133
File: ZBA 2003-053
Lots/Blocks Unit Type & Number Results ..
Affected
Lot 32 Semi-detached dwelling unit (2) No change
33 Semi-detached dwelling unit (2) No change
34 Semi-detached dwelling unit (2) No change
35 Semi-detached dwelling unit (2) No change
36 Semi-detached dwelling unit (2) No change
37 Semi-detached dwelling unit (2) No change
38 Semi-detached dwelling unit (2) No change
39 Semi-detached dwelling unit (2) No change
40 Semi-detached dwelling unit (2) No change
41 Semi-detached dwelling unit (2) No change
42 Semi-detached dwelling unit (2) No change
43 Semi-detached dwelling unit (2) No change
44 Semi-detached dwelling unit (2) No change
45 Semi-detached dwelling unit (2) No change
46 Semi-detached dwelling unit (2) No change
47 Semi-detached dwelling unit (2) No change
48 Semi-detached dwelling unit (2) No change
49 Semi-detached dwelling unit (2) No change
50 Semi-detached dwelling unit (2) No change
51 Semi-detached dwelling unit (2) No change
52 Semi-detached dwelling unit (2) No change
53 Semi-detached dwelling unit (2) No change •�►
54 Semi-detached dwelling unit (2) No change
55 Semi-detached dwelling unit (2) No change
56 Semi-detached dwelling unit (2) No change '"
57 Semi-detached dwelling unit (2) No change
58 Semi-detached dwelling unit (2) No change
59 Semi-detached dwelling unit (2) No change
60 Semi-detached dwelling unit (2) No change
61 Semi-detached dwelling unit (2) No change
62 Semi-detached dwelling unit (2) No change
63 Semi-detached dwelling unit (2) No change
64 Semi-detached dwelling unit (2) No change
65 Semi-detached dwelling unit (2) No change
66 Semi-detached dwelling unit (2) No change
Block 67 3 Semi-detached dwelling units (6) No change „
Block 68 3 Semi-detached dwelling units (6) No change
Block 69 3 Semi-detached dwelling units (6) No change
TOTAL 188 UNITS No Change
61
•
arm n
Leadin the Wa REPORT
g y
�. PLAN
I NING SERVICES
.
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 12, 2004
Report#: PSD-004-04 File #: CG 1.5 By-law#:
aw
Subject: SCHOOL CROSSING GUARD
Robert Adams Drive south of Mulholland Court at Whittaker
Walkway, Courtice
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
... 1. THAT Report PSD-004-04 be received;
2. THAT an Adult School Crossing Guard be APPROVED for the location on Robert
Adams Drive south of Mulholland Court at Whittaker Walkway, Courtice; and
3. THAT all interested parties listed in this report and any delegations be advised of
,�. Council's decision.
f�
Submitted b Reviewed by: (1_
�q
avid J.,Cr , M.C.I.P. R.P.P. rank in u 1
irector; anning Services Chief A ministrative Officer
DF*DJC*df
17 December 2003
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830
.. 61
REPORT NO.: PSD-004-04 PAGE 2
1.0 BACKGROUND
1.1 Requests have been received by a number of parents, as well as Margaret
Slayer, Principal of Dr. Emily Stowe Public School, for the placement of an Adult
School Crossing Guard on Robert Adams Drive south of Mulholland Court at
Whittaker Walkway, Courtice. •�
Staff Comments
It appears that the average warrant for this area is 49.3% of the required 50%.
This crossing location is a mid block location on a collector roadway with traffic
volumes of approximately 3300 per day. The average speed on the curve is 52 .�
km/hr. From the study results, it appears that Robert Adams Drive, south of
Mulholland Court at Whittaker Walkway, Courtice qualifies for an Adult School
Crossing Guard.
2.0 MUNICIPAL POLICY
2.1 The standard method to determine the need for an Adult Crossing Guard was
developed by the Institute of Transportation of Engineers and used by many
municipalities throughout North America. The technique involves the use of a
stop watch to determine the length and quantity of safe gaps between vehicles,
and is expressed in percentage of the studied time where school children will '
experience delay or difficulty in crossing a street.
In 1991, the Municipality of Clarington adopted 50% as the threshold for the
introduction of an Adult School Crossing Guard.
3.0 STUDY RESULTS
3.1 Robert Adams Drive, south of Mulholland Crt. at Whittaker Walkway, Courtice "°
Approximate times of traffic study was 3:20 p.m. — 3:35 p.m.
September 12, 2003 - 44% (41 children)
September 17, 2003 - 46.7% (32 children)
October 2, 2003 - 56.7% (40 children)
December 2, 2003 - 47.1% (22 children)
The average of 4 studies is 49.3% of which a 50% warrant is required. wo
3.2 Sandringham Drive, south of Lyndale Crescent so
A request was also received from Ms. M. Slayer, Principal, for an Adult Crossing
Guard to replace the student patroller in front of Dr. Emily Stowe Public School. ,,
- 618
.o
REPORT NO.: PSD-004-04 PAGE 3
At the present time, the location of Sandringham Drive south of Lyndale
a` Crescent, on the north side of Dr. Emily Stowe Public is being served by student
patrollers. Warrant values are approximate 30% in the pm period.
No Staff Comment
The traffic volumes and speeds are low with most traffic movements south of the
.. crossing location. This location does not meet warrants but will continue to be
monitored periodically.
4.0 CONCLUSION
.r 4.1 It is recommended that a new school crossing guard be approved for Robert
Adams Drive at the Whittaker walkway in Courtice.
4.2 Prior to placing any Adult School Crossing Guard at the new location, all
applicable connecting walkway, traffic signage, pavement marking etc. would
.,, have to be physically installed. Operations Department staff will be responsible
for the above works. We anticipate having the crossing guard in place by March
1St, 2004 at the latest.
•• Attachments:
Attachment 1 - Key Map
Interested parties to be notified of Council's decision:
■• Margaret Slayer, Principal
Dr. Emily Stowe Public School
71 Sandringham Drive
Courtice, ON L1 E 1W8
Ron Baker
.. Traffic Coordinator
Engineering Services
40 Temperance Street
Bowmanville, ON L1 C 3A6
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eaden REPORT
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,I
PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 12, 2004
Report#: PSD-005-04 File #: PLN 1.1.7.5 By-law #:
Subject: BILL 27, GREENBELT PROTECTION ACT, 2003
MINISTER'S ZONING ORDER FOR GREENBELT STUDY AREA
"' RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
aw recommend to Council the following:
1. THAT Report PSD-005-04 be received for information; and
2. THAT the applicants affected be notified.
Submitted by: Reviewed by-('J
••
D,-?vi&i Crome, M.C.I.P., R.P.P. Franklin Wu,
Director of Planning Services Chief Administrative Officer
FL*DJC*sn
January 6, 2004
,. CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830
REPORT NO.: PSD-005-04 PAGE 2
1.0 BACKGROUND
1.1 Bill 27, an Act (Greenbelt Protection Act) to was introduced on December 16, 2003.
The purpose of the Bill is to establish a greenbelt study area (which includes the Region
of Durham and thus, the Municipality of Clarington) and effectively places a one year
moratorium on land use planning changes outside an urban settlement area and the
lands regulated by the Oak Ridges Moraine Conservation Act, 2001.' No applications
may be made, and similarly all existing applications, including referrals, hearings,
appeals and procedures before the Ontario Municipal Board (OMB) are stayed, as of
December 16, 2003.
.r
1.2 Concurrent with the introduction of Bill 27, the Minister signed a Minister's Zoning Order
under Section 47 of the Planning Act. The Minister's Zoning Order overrides municipal
zoning powers. The Minister's Zoning Order affects lands not in a designated settlement
area (urban areas, hamlets and clusters). Only those uses, buildings or structures
lawfully in existence on December 16, 2003 or permitted in the applicable Zoning By-
law on December 16, 2003 may be permitted. The Zoning Order was utilized to provide
immediate protection while the legislature considered Bill 27.
1.3 This report highlights the proposed changes to the Greenbelt Protection Act and how
they will affect applications in Clarington.
2.0 BILL 27 PROPOSALS
2.1 The purpose of the Act is to provide for a greenbelt study of the lands know as'the
"Golden Horseshoe" in order to develop a plan to protect environmentally sensitive land
and farmland and contain urban sprawl. The Greenbelt Study Area is the Greater
Toronto Area, the City of Hamilton, portions of the Region of Niagara, the Niagara ..
Escarpment Planning Area and the portions of the Oak Ridges Moraine Planning Area
located north of Peel and York Regions and east of Durham Region.
2.2 Bill 27 states that all municipal and OMB decisions on applications for urban uses on
lands outside designated urban settlement areas, with the exception of the Oak Ridges
Moraine area will have no effect if made after December 16, 2003. The Bill also states •.•
that no application shall be made for official plan amendment, rezoning or plan of
subdivision after December 16, 2003. Bill 27 is to be repealed after one year.
• Urban Settlement Area is defined as "an area designated in an upper-tier or
single-tier official plan for urban uses as an urban area, urban policy area, town,
village, hamlet, rural cluster, rural settlement area, urban system or rural service
centre on December 16, 2003, or as otherwise prescribed by regulation".
• Urban Use is defined as "non-agricultural commercial, non-agricultural industrial,
multi-residential, institutional, mixed use commercial/residential and golf course,
or as otherwise prescribed by regulation".
w
622
REPORT NO.: PSD-005-04 PAGE 3
2.3 Cabinet will be able to pass regulations to exempt specific lands. The Bill also provides
for no right of action or cost, compensation or damages resulting directly or indirectly
from this legislation. i
2.4 Certain provisions of the Oak Ridges Moraine Conseivation Act are clarified,through Bill
27. In addition, for applications on the moraine appelaled to the OMB before or after Bill
27 comes into force,' the Minister would be given additional authority to make the
decision on the appeal.' A new procedure is proposed, whereby the Minister may, within
30 days of notifying the OMB that a matter should be stayed, appoint a hearing officer to
conduct a hearing. The Minister could, with the approval of the Lieutenant Governor in
Council, approve, modify or refuse to approve or modify all or part of the hearing
officer's recommendations. The Minister's decision would be final and not subject to
appeal. Clarington does not have any applications where this would apply.
3.0 COMMENTS
3.1 Bill 27 and the Minister's Zoning Order is an effective way for the provincial government
to restrict both municipalities and developers from proposing land use planning changes
while they are in the process of studying and establishing a greenbelt in the Golden
Horseshoe area. To date, the Planning Services Department has not been contacted
regarding our input, nor are we aware of who is carrying out the study.
3.2 The Municipality will continue to process development applications for the key
development areas of the Municipality (see Attachment 2).
3.3 The Bill should not have any implications on Clarington Official Plan Amendment #33,
being the Municipality's conformity amendment incorporating the policies and provisions
of the ORMCP into the Clarington Official Plan. However, Clarington Official Plan
Amendment #34, dealing with lands outside of the ORM are impacted upon due to the
.,. realignment of the ORM boundary, and will likely not be able to proceed for the one year
moratorium. The draft Zoning By-law for lands within the ORM will not be impacted by
this Bill.
3.4 The Bill should not disrupt the review process for the Durham Region Official Plan;
however, the results of the greenbelt study may have implications on the policies that
are ultimately proposed.
3.5 The bill will effectively prevent the Municipality from passing a new Zoning By-law for
•- Clarington for the period of the moratorium. However, staff intend to proceed towards
the completion of this By-law so that public meetings and other parts of the process can
be completed during the moratorium period.
3.6 Transitional matters relating to applications to regulate non-conforming uses (i.e. Zoning
By-law infractions) have not been addressed in the legislation. These will be addressed
low through regulation. Of concern in Clarington are applications that have received
approval in principle through official plan amendments but have had conditions to fill
prior to rezoning or the removal of the holding symbol. Stonehenge Golf Course and
REPORT NO.: PSD-005-04 PAGE 4 ..
Archibald's Golf Course are both caught in such a situation. Planning staff have made
representations to the Ministry that such applications should be allowed be approved. ..
1
3.7 There are seven applications filed with the Municipality that are affected by this
proposed legislation, the Planning Services Department will notify the applicants.
4.0 CONCLUSIONS
..r
4.1 Bill 27 effectively places a one year moratorium on any applications for the rural lands in
Clarington (See Attachment 1).
4.2 The Ministry of Municipal Affairs is seeking comments on Bill 27. The Planning
Services Department will continue to evaluate the proposed legislation, consult with the
Region and monitor other area municipalities' comments.
4.3 Planning Services will be seeking clarification from the Ministry on how this Bill will
affect COPA Amendment#34, the new Zoning By-law and by-law infractions.
Attachments: .�
Attachment 1 - Minister's Zoning Order
Attachment 2 - Map showing how Bill 26 & 27 affect applications in Clarington
List of interested parties to be advised of Council's decision:
The Biglieri Group G.M. Sernas & Associates
28 Bellefair Ave (representative for Ridge Pine Park)
Toronto, ON M4L 3T8 Mr. Bryce Jordan
110 Scotia Court, Unit 41
Stonehenge Golf Course Whitby, ON L1 N 8Y7
Doug Summers and Kevin Sewell aw
837 Riverside Drive Mike Ricciuto
Ajax, ON L1T 3R9 70 Cawkers Cove Rd
Port Perry, ON L9L 1 R6 ..
Mr. Tom Jones
Miller Paving Limited Fred and Sandy Archibald
P.O. Box 4080 Markham 6275 Liberty Street North ••
Industrial Park P.O. Bowmanville, ON L1 C 3K6
Markham, ON L3R 9R8
Peter Tanenbaum
Ridge Pine Park Nash Road Developments Inc.
Mr. Roger Howard 100 Finch Avenue West, Suite 201
17 Dean Street Downsview, ON M3J 7E2 'w
Brampton, ON L6W 1M7
ow
624
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[FRIled as 0.Rog. � 33103
n DEC 16 2003
eat6Tbo o3 l o
CONFIDENTIAL G1S7RAli OF REGUTATI NS
Until filed with the
Registrar of Regulations i
ONTARIO REGULATION
made under the
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PLANNING ACT
ZONING AREA—GOLDEN HORSESHOE
Definition
1. In this Order,
r.
urban settlement area" means land designated in an official plan as at the date of this Order as
an'urban area, urban policy area, town, village,.hamlet, rural cluster, rural settlement area,
urban or rural system, rural service centre or future urban use area.
Application
2. (l) This Order applies to land shown as shaded on a map numbered 215 and identified by
stamp of the Registrar of Regulations on December 15, 2003 and filed at the Toronto office of
,. the Ministry of Municipal Affairs located at 777 Bay Street.
(2) Despite subsection (1), this Order does not apply to the following land:
1. Niagara Escarpment Planning Area under the Niagara Escarpment Planning and
Development Act.
2. Oak Ridges Moraine Area under the Oak Ridges Moraine Conservation Act, 2001.
3. Those lands within the City of Pickering in The Regional Municipality of Durham
outlined in red on a map numbered 210 identified by stamp of the Registrar of
Regulations Office on April 22, 2003 and filed at the Toronto office of the Ministry of
Municipal Affairs located at 777 Bay Street.
- 625
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2 .r
4. Those lands within the City of Pickering and the Town of Markham shown as shaded
on a map numbered 216 identified by stamp of the Registrar of Regulations on
December 15, 2003 and filed at the Toronto office of the Ministry of Municipal
Affairs located at 777 Bay Street
i
5. City of Toronto. I I
Use of land
3. Every use of any land, building or structure on the land described in section 2 that is not
located within an urban settlement area is prohibited, except,
(a) the use of any land, building or structure lawfully inexistence on the date this Order
comes into force; and
(b) the use of any land, building or structure that was permitted by the applicable zoning •
by-law on the date this Order comes into force.
Conditions
4. (1) Every use of land and every erection, location and use of buildings or structures shall
be in accordance with this Order.
(2) Nothing in this Order prevents the reconstruction of any building or structure that is
damaged or destroyed by causes beyond the control of the owner. .�
(3) Nothing in this Order prevents the strengthening or restoration to a safe condition of any
building or structure.
(4) Nothing in this Order prevents the use of any land, building or structure for any use
prohibited by this Order if the land, building or structure is lawfully so used on the day this
order comes into force.
Made by:
Minisler of Municipal Affairs
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Date
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The Planning Act
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Date: y ,i4 ;ka:...• : �� rte, i
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Date:
Original Signed By:
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ATTACHMENT 2
Impact of Bill 26 and 27
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Accept applications and process under the Oak Ridge Moraine
Conservation Plan as per Bill 27
Study area moratorium for 1 year
�- Cannot accept applications as per Bill 27
Accept Applications, within the Urban Settlement Areas,
and process normally with the new time frames as per Bill 26
6 29
ar.� n
Leading the Way REP'' ORT
r
PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 12, 2004
Report #: PSD-006-04 File #: PLN 1.1.7.4 By-law #:
Subject: BILL 26, STRONG COMMUNITIES ACT (PLANNING AMENDMENT), 2003
-- EFFECT ON APPLICATIONS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-006-04 be received for information; and
2. THAT the applicants affected be notified.
Submitted by: Reviewed
aw avi J. Crome, M.C.I.P., R.P.P. Franklin Wu,
Director of Planning Services Chief Administrative Officer
FL*DJC*df
6 January 2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830
630
wr
REPORT NO.: PSD-006-04 PAGE 2
1.0 BACKGROUND
1.1 Bill 26, An Act (Strong Communities Act) to amend 4 h Planning Act was introduced on -�
December 15, 2003. - The purpose of the Bill is t�, strengthen municipal control over
planning decisions. The last substantial revisions to the Planning Act were made in
1996, some of the provisions of this Bill resemble those of previous Planning Acts. aw
1.2 This report highlights the proposed changes to the current Planning Act and how they
will affect applications in Clarington.
2.0 BILL 26 PROPOSALS ..
2.1 The Bill proposes changing the criteria that must be met when any decisions, comment,
submissions or advice is made or provided by a municipality, local board, planning sit
board, the provincial government or a board, commission or agency of the provincial
government that affects a land use planning matter. Specifically,
• change the intent of the Planning Act relationship to the Provincial Policy Statements
(PPS) by rewording have "regard to" to must be "consistent with".
• ' eliminating the deadline of 65 days in which a municipality had to hold a public
meeting with respect-to a request for an amendment to an Official Plan has been
removed and the related appeal provision repealed.
• the Bill increases the time period for making decisions before appeals may be made
to the Ontario Municipal Board (OMB) from:
- 90 to 180 days for Official Plans amendments and subdivision applications;
- 90 to 120 days for zoning and holding by-law applications; and
- 60 to 90 days for consent applications. .�
• deleting the right to appeal to the OMB in respect of amendments to official plans
and zoning by-laws if the application relates to the alternation of a boundary or
creation of an urban settlement area providing that the municipality has not adopted
the amendment.
2.2 Transitional matters relating to applications commenced before the Bill comes into force
will be regulated by the Minister.
.w
2.3 The Act shall be deemed to have come into force on December 15, 2003.
so
3.0 COMMENTS
3.1 The proposed changes provide strong support for municipal planning, greater
intervention by the Province and constrains the OMB to some extent. Three proposed
changes are particularly significant: so
b31
ob
REPORT NO.: PSD-006-04 PAGE 3
• prohibiting appeals of proposed'urban settlement expansions, or the creation of
new urban settlement areas to the OMB when the municipality has not adopted
(i.e. supported) the proposed Official Plan amendment;
I
• entrenching the Province's ability to identify ratters of Provincial interest prior to
commencement of OMB proceedings (i.e. within 30 days); and
aw
• shifting authority to make decisions where matters of Provincial interest have
been identified from the OMB to Cabinet.
3.2 The recommendations and prohibitions proposed in Bill 26 reflect the comments and
suggestions from the professional municipal planning community and strengthen the
.• ability of municipalities to control and manage growth. The proposed legislation will
thwart applications to the OMB by the development community to bypass municipal
concerns. Municipal resources may be better allocated to address urban area
�- expansion instead of being required to defend Official Plan policies at OMB
proceedings.
-• 3.3 Currently there are three applications proposing to expand settlement area boundaries:
• A proposal by Ridge Pine Park Inc. to expand the Bowmanville Urban Area
Boundary
• A proposal by Mike Riccuito et al to expand the Hampton hamlet boundary
• A proposal by Nash Road Developments Inc. to expand the Courtice Urban area
boundary.
The latter application is also impacted by Bill 27.
The Planning Services Department will notify the applicants.
4.0 CONCLUSIONS
AW
4.1 Bill 26 will result in changes to the Planning Act that strengthen municipal control over
the planning system and may reduce the expenditure of municipal resources to defend
go Official Plan policies against urban expansions that are not supported by the
Municipality.
4.2 The Ministry of Municipal Affairs is seeking comments on Bill 26 until March 15, 2004.
The Planning Services Department will continue to evaluate the proposed legislation,
consult with the Region and monitor other area municipalities' comments.
632
a.
..
REPORT NO.: PSD-006-04 PAGE 4
List of interested parties to be advised of Council's decision:
Ridge Pine Park Inc.
Mr. Roger Howard
17 Dean Street . r
Brampton, ON 'L6W 1 M7
Sernas Associates(representative for Ridge Pine Park Inc.)
110 Scotia Court, Unit 41
Whitby, ON L1 N 8Y7
Mike Ricciuto et al
70 Cawkers Space Cove
Port Perry, ON L9L 1 R6
Peter Tanenbaum
Nash Road Developments Inc.
100 Finch Avenue West
Suite 201
Downsview, ON M3J 7E2
.rr
.r
63
Lein rhewa REPORT
g y
PLANNING SERVICES
I
I
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 12, 2004
Report#: PSD-007-04 File #: PLN 7.6 By-law#:
Subject: PROTOCOL FOR COUNCIL—APPOINTED ADVISORY COMMITTEES ,
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
1. THAT Report PSD- 007 -04 be received;
2. THAT the Protocol for Council —Appointed Advisory Committees be approved; and
..
3. THAT a senior management member from the Department responsible for each committee to
which the protocol applies be directed to attend the first meeting of each new term to advise the
Committee of their role and mandate, and to review the Protocol.
Submitted by: Reviewed b : --�
av' Cr .C.I.P., R.P.P. Franklin Wu,
Directo f Plann ng Services Chief Administrative Officer
�.. atti n , A. . .T.
icipal Clerk
nthony Canella, C.E.T.
Director of Engineering Services
«.
FL S*DJC"Id
5 January 2004
No
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623-3379 F(905)623-0830
634
REPORT NO.: PSD-007-04 PAGE 2
1.0 PURPOSE OF REPORT
1.1 The p urpose of this report is to present to Council e proposed protocol that would apply aw
to all Council - Appointed Advisory Committees. I
2.0 BACKGROUND
2.1 Council has created a number of committees to provide advice on various matters.
Council appoints the members of these committees at the beginning of each term.
Municipal staff are designated to provide both technical and administrative assistance to
these committees and ensure that they function effectively. However, the level of staff
support provided to each committee varies and can in some instances place a
considerable burden on staff and administrative resources.
2.2 There have been occasions when advisory committees and their members have not
been clear as to their mandate and have operated outside the Council approved Terms
of Reference for the committee.
2.3 Council relies on the advisory committees to provide advice from a community
perspective on matters of importance to the Municipality. It is therefore important that
these committees operate in an effective manner within their defined mandate, and that
the level of staff support provided to these committees is both consistent and
appropriate.
,w
2.4 A Protocol has been prepared that would ensure that all Council — Appointed Advisory
Committees operate in a consistent manner and that the level of staff support provided
to these committees is consistent across the Corporation. �`
3.0 OVERVIEW OF PROTOCOL
go
3.1 The Protocol sets out the matters that must be included in a committees Terms of
Reference, including background, mandate, scope of activities, and membership. This
will help ensure that the mandate and activities of each committee are clearly defined. �"
3.2 The Protocol also establishes standardized rules of procedure for the committees and
members. Matters such as the role of the chair and vice-chair, responsibilities and .�
obligations of members, voting, conflict of interest, the participation of the public at
meetings, and reporting to Council are addressed. By establishing a standardized ,
protocol, it is hoped that the committees will function more effectively.
3.3.1 The Protocol defines the level of support that Municipal staff provide to each committee.
In recognition of the differing mandates and scope of activities of the various
committees, the responsible Department Head may supplement the level of clerical,
administrative and technical assistance provided to a committee to ensure that it is able
to properly fulfil its mandate.
635
REPORT NO.: PSD-007-04 PAGE 3
,. 3.3.2 The Protocol sets out the existing Reporting process of circulating the draft minutes to
Council. Some of the Committee's have questioned this process, as they feel the
minutes should be reviewed and finalized by the Committee prior to being published in
aw the Council agenda.
I
i
.. 4.0 COMMITTEES TO WHICH THE PROTOCOL WOULD APPLY
4.1 There are two main types of Council —Appointed Advisory Committees:
`" • Standing Advisory Committees. These committees provide advice to Council
on an on-going basis, and include the Local Architectural Conservation Advisory
Committee, the Clarington Agricultural Advisory Committee, the Clarington Traffic
Management Advisory Committee, the Samuel Wilmot Nature Area Management
Advisory Committee, the Animal Advisory Committee, and the Clarington
Accessibility Advisory Committee; and
• Project — Specific, Committees. These committees provide advice to Council
related to a specific project and generally expire when the project is completed.
The Clarington Highway 407 Community Advisory Committee and the Port Granby
Project Community Advisory Committee are project -specific advisory committees.
It is suggested the proposed protocol apply to Council-appointed Advisory Committees
as listed above.
4.2 There are a number of other committees either created by the Municipality or on which
there is some level of municipal representation, such as:
Project Committees Appointed by Department Head. These committees are
created for specific projects, such as a Heritage Conservation District and
,,. Community Improvement Plans, and act as resources for the staff working on the
project;
•• 0 Community Committees. These include, the St. Marys Community Relations
Committee, Valleys 2000, and the Darlington Site Planning Committee. Staff
attend these meetings on behalf of the Municipality; and
• Statutory Committees. The Committee of Adjustment is a statutory committee
created pursuant to the Planning Act and, although its members are appointed by
•- Council, it is a decision-making body and not an advisory committee.
It is suggested that the proposed protocol not apply to these types of committees.
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REPORT NO.: PSD-007-04 PAGE 4
5.0 CONCLUSION
The Municipality appreciates the valuable input advisory committees provide to Council
and Staff. However, in the past, there has been some confusion related to the
mandate of the various committees, the rules of procedure, and the level of staff
support.' The attached Protocol will help to provide clarity on these matters and `w
help both the committees and staff in performing their duties.
Attachments
Attachment 1 — Protocol Council —Appointed Advisory Committees
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Attachment 1
lo.
PROTOCOL
COUNCIL —APPOINTED ADVISORY COMMITTEES
BACKGROUND �I
W Council has established a number of advisory committees whose purpose is to provide advice
to Council on matters within the committee mandate established by Council and on any issues
referred to the Committee by Council. Council appoints the members and representatives to
these committees at the beginning of each Council term.
PURPOSE
The purpose of the Protocol is to establish a standardized Rules of Procedure for Council —
Appointed Advisory Committees. This Protocol shall apply to the following committees:
• Clarington Animal Advisory Committee Clerk's
• Clarington Accessibility Advisory Committee Clerk's
"` • Clarington Agricultural Advisory Committee Planning
• Clarington Highway 407 Community Advisory Committee Planning
• Clarington Traffic Management Advisory Committee Engineering
Local Architectural Conservation Advisory Committee Planning
• Port Granby Project Community Advisory Committee Planning
• Samuel Wilmot Nature Area Management Advisory Committee Engineering
aw POLICY
Terms of Reference
The Terms of Reference for a Committee shall be approved by Council. These Terms of
Reference are the mandate of the Committee shall address the following matters:
• Background
• Mandate of Committee
�•• 0 Scope of Activities of Committee
Membership and Representation on the Committee
Council shall appoint a Council member and/or a responsible department for staff resources.
Chair and Vice-Chair
The Committee shall select a Chair and Vice-Chair from among its membership. Members of
Council and municipal staff sitting on the Committee shall not be eligible to assume the
position of Chair or Vice-Chair.
�. 638
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The Chair shall provide leadership to the Committee, ensure that the Committee carries out its
mandate, and act as the primary liaison between the Committee and Staff. The Chair shall
set the agenda for each meeting in consultation with the staff liaison.
If the Chair is temporarily absent, the Vice-Chair shall assume the position and responsibilities
of the Chair in the interim. If the position of Chair becomes vacant, the Vice-Chair shall
assume the responsibilities of the Chair until a new Chair can be elected. If the position of ..
Vice-Chair becomes vacant, the Chair may appoint a member of the Committee as Interim
Vice-Chair until a new Vice-Chair can be elected. Elections, when required, shall be held at
the next meeting of the Committee. WN
Responsibilities and Obligations of Members
All Committee members shall abide by the Terms of Reference for the Committee as approved
by Council. Members must also be willing to commit the time required to understand and
evaluate the information provided, as well as be open-minded to various opinions and -■
perspectives.
The Chair or a spokesperson appointed by the Committee may speak on behalf of the
Committee to Council or the public. Other members shall not act or speak on behalf of the
Committee without prior approval of the Committee.
A Committee or its members shall not issue petitions, resolutions or position papers on behalf
of the Committee, unless specifically authorized by Council resolution.
.a
A Committee and its members shall also not act outside of the mandate and advisory capacity
of the Committee. Should a Committee wish to comment on an issue that is within the
mandate of another Council committee, the Chair shall consult with the responsible Liaison(s)
and the Chair of the other committee.
The Chair may eject any Committee member from a meeting if, in the opinion of the Chair, that
person is being disruptive or disrespectful. A Committee shall also have the right to censure
members that, in the Committee's opinion, are misrepresenting the Committee and may
request Council to remove that person from the Committee.
Members unable to attend a Committee meeting shall notify the staff liaison at least 24 hours
in advance. Members unable to attend a meeting cannot send an alternate. The Chair shall
advise the Municipal Clerk in writing of any member who is absent from the meetings for three
successive months without being authorized to do so by a resolution of the Committee, and
may request that the member be removed from the Committee.
Members who wish to resign shall notify the Chair in writing of their decision who, in turn shall to
notify the Municipal Clerk in writing of the resignation. Council shall appoint new members to a
Committee to fill any vacancies as required.
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.. Quorum and Voting
A majority of voting members shall constitute a quorum. In the event that a quorum is not
achieved, the meeting may proceed but members shall not vote or make decisions.
Recommendations and decisions reached by the Committee shall be based on consensus,
wherever possible. In the event that a consensus cannot be reached and there are divergent
opinions on an issue, the Chair may call for a formal vote by a show of hands. Decisions shall
■, be carried by a simple majority of the voting members present. Each member of the committee
has a vote.
Conflict of Interest
Members of the committee must abide by the Municipal Conflict of Interest Act.
Public Participation
,., All Committee meetings are open to the public. Members of the public are not permitted to
participate in Committee discussions, but may appear as a delegation before the Committee.
Delegations shall be for a maximum of 10 minutes. Those wishing to appear as a delegation
at a Committee meeting must so advise the staff liaison a minimum of five working days before
the meeting.
.. The Chair may eject any member of the public from a meeting if, in the opinion of the Chair,
that person is being disruptive or disrespectful.
.. Meetings
Committee meetings shall generally be held in the Clarington Municipal Administrative Centre,
�.. although meetings may occasionally be held elsewhere in the Municipality of Clarington if
deemed necessary or appropriate by the Chair, the Mayor, or the relevant Liaison.
Committee meetings shall generally occur a minimum of once per month; however, the Chair
may schedule additional meetings or cancel meetings at his/her discretion and after consulting
with the staff liaison.
Reporting and Communications
The draft minutes of all Committee meetings shall be reviewed by the staff liaison and
forwarded by memorandum to the Municipal Clerk for inclusion on the next Council Agenda
and, at the discretion of the Department Head may be posted on the Municipal website.
The minutes of Committee meetings shall generally not attribute comments to a specific
member of the Committee.
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All recommendations of the Committee shall be forwarded by the staff liaison to the Municipal
Clerk for inclusion in the Council agenda.
d
A Committee shall not forward comments or recommendations directly to other groups or
agencies without the consent of Council, the Mayor or the relevant Liaison.
Staff Resources
The municipal department responsible for a Committee shall provide clerical, administrative
and technical assistance to the Committee, as deemed appropriate by the Department Head,
to ensure the proper functioning of the Committee. Specifically, Staff will provide the following
resources to a Committee:
• preparing and forwarding meeting materials to members; am
• preparation of summary meeting minutes and Committee correspondence (including
assistance in drafting);
• professional advice on matters within the mandate of the Committee; and go
• assist the Committee in participating in events and activities related to its mandate
Generally, Committee members are selected to be able to carry out the mandate of the so
Committee. Staff resources are provided only to assist the Committee in undertaking their
mandate. Additional requests of resource staff, such as original research or organization of aw
events shall be at the discretion of the Department Head and within staff, time and budget
constraints.
Term of Committee
The term of the Committee shall coincide with the term of Council or as otherwise indicated in .,►
the specific Terms of Reference for the Committee. In general, a Committee shall not meet
between the time of the municipal Council elections and the appointment of a new Committee
by Council, unless considered necessary by the relevant liaison. .,
Relationship to Committee Terms of Reference
OW
It is recognized that Committee mandates or terms of reference were prepared and approved
in advance of this protocol. In the event of a conflict between the protocol and the committee's
terms of reference, this protocol shall prevail. so
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Le��n the wa REPORT
g y
PLANNING SERVICES
II
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 12, 2004
Report #: PSD-008-04 File #: PLN 17.1.6 By-law #:
r..
Subject: STEWARDSHIP INITIATIVES
RECOMMENDATIONS:
«- It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-008-04 be received;
2. THAT the Manager of Special Projects continue to investigate potential stewardship
initiatives and partnerships with community groups and report to Council on further
actions that have and could be undertaken;
3. THAT the remaining funds be carried over to 2004 and, the guidelines to be used for
stewardship funding assistance be established with the underlying principle that the
funding benefit our partners and ultimately the Municipality;
4. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
too
,.. Submitted by: Reviewed b
avi . Crome, M.C.I.P., R.P.P. Franklin Wu,
Director of Planning Services Chief Administrative Officer
FL*DJC*sh
5 January 2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623-3379 F (905)623-0830
�- - 6 4 L
REPORT NO.: PSD-008-04 PAGE 2
■w
1.0 BACKGROUND
1.1 In the 2001-2003 Business Plan, under goal No. 5, Action number 3 was "Investigate
and implement strategies for land and water stewardship". Stewardship and natural
heritage initiatives is one of the responsibilities of the Special Projects Branch of
Planning Services. The overall policy foundation for these initiatives is rooted in the
Official Plan and a number of ongoing partnerships with community groups such as
Valleys 2000 and Samuel Wilmot Nature Area have been formed. To broaden the
implementation of stewardship initiatives, Planning Services has been asked to
investigate how the Municipality could better facilitate the efforts of the numerous
volunteer groups working on stewardship and natural heritage initiatives. It is
envisioned that implementation strategies would provide a value-added or multiplication
factor to the existing efforts and works.
2.0 DISCUSSION
2.1 Since the arrival of the Manager of Special Projects in April 2003, she has been w
attending the meetings of local environmental groups, reviewing the programs that are
in place and examining areas where the Municipality could provide incentives to prompt
further volunteer activities and initiatives. Incentives in the form of funding, volunteer ow
co-ordination, supplies, education, recognition and communications, etc could be further
developed by the Municipality in partnership with numerous groups.
The stewardship groups and programmes in Clarington, while similar, are highly
diversified and plentiful compared to other locales. Thus, it is difficult to recommend a
one-size fits all incentive programme. In addition, and remarkably many of the groups •+
are self-sufficient.
2.1 Six Month Scan ..
During the past six months the Manager has met with and become acquainted with the
initiatives of the:
• Orono Crown Lands Trust .w
• Samuel Wilmot Nature Area
• Valleys 2000 aw
• Ontario Power Generation, Darlington Site
• Durham Field Naturalists
• Durham Land Stewardship wo
• Oak Ridges Moraine Land Trust and Trail Organization
• Waterfront Regeneration Trail
Of these groups the first four have site specific initiatives underway. The remainder of
the groups are regional in focus and are working in collaboration with others on
localized initiatives. Each group has a specific mandate and while there are ..�
commonalities of purpose other factors, such as geography, set them apart and thus
little duplication actually exists.
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REPORT NO.: PSD-008-04 PAGE 3
MP 2.2 Stewardship Co-ordinators
There are a number of agencies involved in co-ordinating stewardship activities; better
as communication between these agencies would assist both the individual groups and the
overall benefit of their activities. The agencies and activities are:
• CLOCA - currently are finalizing hiring a stewardship co-ordinator
�- o FON (Federation of Ontario Naturalists) - launching a web-based volunteer
listing and activity calendar for members and member groups,
• Clarington - assist community groups (outlined in 2.1) plus school and other
community based organizations (e.g. boy scouts) interested in tree plantings,
trail building, etc.
"" Staff will continue to provide resources and information to community groups. Staff will
liase with other agencies to ensure there is no duplication of effort. The funding
available is being used to enhance the volunteer efforts of the groups and for projects
where other funding sources have been tapped out.
2.3 Environmental Advisory Committee (EAC)
Currently the Region has an environmental advisory committee which reviews various
development applications within the Region, provides input to the Region's Official Plan
,■, and other policy papers. Some of the local municipalities (e.g. Ajax) have
environmental advisory committees as well. Clarington Council have asked whether it
would be advisable to set up such a committee in Clarington.
EAC's are often formed to address either the lack of or weakness in Official Plan
policies as they relate to development and environmental protection. In Clarington's
�.. case the O.P. policies, which have been in place since 1996 are some of the most
stringent and effective in the province, given the current Provincial Policy Statements
and Planning Act. The O.P. policies have served the Municipality well in protection of
.. natural areas; and will continue to be reviewed and strengthened as needed.
The terms of reference of EAC's vary across the province, they generally address
«r. environmental issues related to development. EAC's are typically composed of
representatives from different environmental fields (e.g. hydrologist, biologist,
environmental engineer, landscape architect, forester) which provides the committee
with professional credibility. If such a committee were constituted in Clarington there is
a concern that because of the limited population an adequate number of professional
advisors willing to serve would be limited and it would be difficult to form a committee to
�- carry out peer review.
The role of environmental education, stream clean-ups, tree plantings and other "hands
on" environmental works are being carried out by a number of local groups and forming
an additional site specific Clarington wide Committee to carry out such functions would
be counter productive to the existing efforts. Linking individuals in Clarington who wish
to volunteer with existing groups is an issue that the Municipality can assist with by
644
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REPORT NO.: PSD-008-04 PAGE 4
.m
serving as a clearing house for information. The Municipality can also assist in the
formulation of additional site specific groups for localised environmental activities. wo
II
3.0 ISSUES i
From the discussions with the community groups involved in stewardship and
observations it is apparent that there are a number of issues the municipality could
assist with to make their efforts more productive and of even greater benefit to the
municipality.
3.1. Grant Applications 'r
One of the hardest items that community groups face is the preparation and
investigation of grant applications to funding agencies. Often it is difficult to figure out .r
which agencies and foundations are willing to fund the types of initiatives being
undertaken; the second aspect is the actual application and management of the grant.
The recently purchased subscription to the Canadian Centre of Philanthrophy (CCP) •�
database has made the searching of funding agencies easier; access to this service by
the community groups can be gained through the resource staff. Assistance with grant
application and management is currently provided on an as needed basis and when
time is available.
3.2 Construction and Maintenance of Facilities .r
The community groups, specifically Valleys 2000, Samuel Wilmot Nature Area and the
environmental groups from Bowmanville and Courtice High Schools have undertaken
the construction of trails and bridges, parking lots, plantings, information kiosks and
signage. Currently the working relationship between the groups is functioning on an
informal basis. Design assistance is provided by Engineering Services and other
agencies (e.g. CLOCA, MNR) a formalized sign-off (of the design aspects) on works
being implemented on municipal property would be beneficial.
Once facilities (trails or planting) are implemented, maintenance is provided by
Operations. Trail clearing, garbage removal and other ongoing maintenance items are
not a first priority for Operations which can be frustrating for the community groups. ..
3.3 Insurance/Liability
.6
Currently the Municipality has a Memorandum of Understanding (MOU) with Valleys
2000 regarding the works in the valley including ultimate ownership of the works and
responsibility. This MOU has worked well for Valleys 2000 and is a model that can be
used for other stewardship groups. The Municipality is ultimately responsible for the
works undertaken by the community groups on municipally owned or leased lands.
Valleys 2000 carry additional insurance for their Board members and liability for works
they are involved with through the Ontario Land Trust Alliance. It is advisable that this
64 �
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ow practice be extended to other community groups that undertaken works on municipal
lands.
3.4 Collaboration
Environmental Convergence is an initiative undertaken by Ontario Power Generation.
For the past two years they have been bringing various groups dedicated to
stewardship together for an annual workshop (hosted by OPG) and the exchange of
information. There are no regular meetings, due to the busy schedule of many of the
groups and their focus on action rather than meetings. Communiques are sent out via
e-mail and regular post. This initiative could be expanded to include additional web-
based information and communication as part of the E-governance initiative by the
municipality.
Use of the community event listing and volunteer services provided by the Federation of
Ontario Naturalists could be utilized by the community agencies as it is unveiled to the
public and begins to be known among the environmental community.
Greater collaboration between the Durham Land Stewardship Council, Durham Field
Naturalists and local groups on specific projects could expand the base of volunteers
and knowledge of natural'areas for the benefit of all.
r»
4.0 CONCLUSIONS
Stewardship initiatives are seen as a growth area for the municipality. There are
numerous projects, from those with local focus such as the Hampton Mill Pond
Restoration and the linking of Solina Park across Black Creek to the more naturalized
portion of the valley, to larger projects such as the continued interconnection of trails in
the valley lands of Courtice and Bowmanville. Municipal wide projects such as the
development of a wildlife habitat corridor along Lake Ontario are set out in policy but to
date little on the ground evidence of their existence can be found. All of these projects
require municipal input in the form of policy development, staff advice, seed funding
ongoing maintenance and land acquisition.
The steps taken to date are enhancing the quality of life for the residents of Clarington
.r and should be continued. The seed funding provided in 2003 to the Planning Services
Department has provided for the additional plantings, trail construction and
communication/education by the community groups for the benefit of the municipality.
Ideas that are still under investigation are the purchase of supplies necessary for trail
development, clean-ups and plantings that could be shared amongst all the groups and
the further development of a communications strategy and clearing house of information
for volunteers and groups to multiply their efforts. The unspent remaining balance is to
be carried over to 2004 to continue these works.
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REPORT NO.:,PSD-008-04 PAGE 6
The development of an acquisition strategy for' targeted, essential properties for
continued protection and enhancement of valleys, environmentally significant features
(areas of natural and scientific interest [ANSI's] Ond environmentally significant areas
[ESA's]) and wildlife corridors should be develope . While some lands are identified in
the Municipal Acquisition Strategy, the acquisition strategy should be updated in
conjunction with community and other governmental agencies and other municipal
priorities.
Special Projects will continue to work with the various community groups and look for
opportunities to expand activities and initiatives within the time and budget constraints
of the Municipality.
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LeQa�ng�he Way REPO RT
ENGINEERING SERVICES DEPARTMENT
i
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: MONDAY, JANUARY 12, 2004 Resolution #:
Report#: EGD-01-04 File #: By-law#:
Subject: TRAFFIC WATCH PROGRAM — STATUS REPORT
r
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-01-04 be received for information.
Submitted by: %"i Reviewed b
.Anthony Cannella, C.E..T. Franklin Wu
Director of Engineering Services Chief Administrative Officer .
ASC/RDB/jw
December 10, 2003
70
REPORT NO.: EGD-01-04 PAGE 2
1.0 BACKGROUND
1.1 At a meeting held on December 9, 2002, the Council of the Municipality of
Clarington approved recommendation #GPA-482-02 providing that Staff pursue •�
the development of a Radar Message Board Educational Program in cooperation
with Durham Regional Police, Road Watch Committee, and the Clarington Traffic
Management Advisory Committee and that funds be provided in the 2003 current
budget. Funding was approved, a program was developed, a qualified person
was hired and the program began to operate on May 6, 2003.
1.2 The new program developed and implemented in 2003 is referred to as "Traffic
Watch" which compliments and builds upon the successful Road Watch '
Program, established in 1999. The existing Road Watch program provides a
venue for the public to record the licence plate numbers of aggressive drivers wo
and report them through the program to Durham Regional Police. The reported
incidents of aggressive driving prompts action from Durham Regional Police, with
the first complaint generating a letter, the second complaint generating a stronger
letter plus a phone call, and the third complaint generating a stronger letter plus a
visit. The basis of the new Traffic Watch Program was to use the existing Radar
Message Board and hire a person to operate it in areas of frequent speed
complaints. The individual would record licence plate numbers of offenders and
report them through the Road Watch Program. The municipality was fortunate to
be able to hire a well qualified individual who was a retired police officer. This
provided both knowledge of radar equipment and public relations.
1.3 The purpose of the Traffic Watch program is to:
respond to residents speeding concerns by visiting the area with the Radar
.r
Message Board. This provides a visual presence and an opportunity for
residents to visually see the displayed operating speeds of vehicles and ask
questions
70Z
REPORT NO.: EGD-01-04 PAGE 3
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- provide licence plate numbers and actual operating speeds through "Road
Watch" report forms to generate letters to the offending drivers
- provide data to staff to determine if speeding is an actual or perceived problem
- provide police with confirmation of where they should direct resources
- serve as a visual deterrent to all drivers especially those who are operating
above the posted speed limit
- provide a traffic management tool to assist staff, the Clarington Traffic
Management Advisory Committee and the public
1.4 The Traffic Watch Program has proven very successful during 2003 with many
residents pleased that their areas have been selected as part of the speed
monitoring area. Some residents have been surprised to discover that traffic was
not operating as fast as they original thought. Other residents now feel validated
that their speeding concerns have been confirmed and that the Traffic Watch
Program has returned to the area a number of times in conjunction with periodic
radar enforcement by Durham Regional Police.
1.5 The program has proven so successful that a meeting was held on November 25
.. with staff, Durham Regional Police and the Road Watch Committee to review
methods of streamlining the system to ensure that sufficient man power exists to
.. produce the number of letters being generated by the Traffic Watch Program in a
timely fashion. The average number of Road Watch complaints per month has
•• increased from approximately 40 to 200. Staff and other stakeholders are
pleased with the overall performance and accuracy of the Traffic Watch Program.
The program has received support from Durham Regional Police, Road Watch
Committee, Clarington Traffic Management Advisory Committee and the public.
.. Engineering Services strongly supports the continuation of this program and will
be submitting it for consideration during the 2004 Current Budget Review
Process.
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REPORT NO.: EGD-01-04 PAGE 4
Attachments:
Attachment#1 — Letter of support from Road Watch Committee Dated Nov 2, 2003
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I ..J4
ATTACHMENT NO.: 1
�•. REPORT NO.: EGD-01-04
Clarington Road Watch
.. 40 Temperance Street, Bowmanville, ON 1C 3A6
ROAD WATCH° Phone:(905)6,,
Nov. 2/03
.. Tony Cannella
Director of Engineering Services
Municipality of Clarington
Tony,
�.. On behalf of the Municipality of Clarington Road Watch Committee,I would like to
thank you and members of council for steps taken in hiring Dennis Rudman to operate
the Radar Message Board.
Through increased visibility of the radar message board, we are raising public awareness
of the Road Watch program and the speeding concerns of the community. More
ao importantly, it also acts as a visual deterrent to those who are always in a hurry.
For Road Watch, it has meant an increase of mailings(an average of 200 per month)to
•• citizens of the community. This translates to more than 200 people a month becoming
aware of the Road Watch community based program through reported first offence
letters. Over the past 2 years, we have had an average of one-second offence letter per
r. year. Since the inception of Road Watch in 1999, we have yet to send out a third offence
letter. With results like these, recipients of the offence letters are obviously checking
their driving habits.
Councils support for community-based programs of this nature is important to the
community. All would appreciate continued usage of the Radar Message Board in this
manner.
Thank-you
R . Radcliffe
Chair of the Municipality of Clarington Road Watch Committee.
The
Clarington Heatthy Communities Committee
MUNIC! Ar iTY OF e °
�ar�in ton
_ 9
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,., r A Member of the
5 Ontario Heaf by Com munitles Coamon
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Leung�he Way REPORT
ENGINEERING SERVICES DEPARTMENT
i
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 12, 2003 Resolution #:
Report#: EGD-02-04 File #: By-law#:
Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR NOVEMBER,
2003.
Recommendations:
w.
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-02-04 be received for information.
r.
Submitted by: Reviewed by: '
A. S. Cannella, C.E.T. Franklin Wu
Director of Engineering Services Chief Administrative Officer
ASC*RP*bb
December 23, 2003
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-6506
706
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REPORT NO.: EGD-02-04 PAGE 2
1. BACKGROUND:
1.1 With respect to the Building Permit Activity for the month of November 2003, Staff wish
to highlight the following statistics for the information of Committee and Council.
MONTH OF
NOVEMBER YEAR TO YEAR TO CHANGE
2003 DATE 2003 DATE 2002 OF VALUE
YTD 03-02
Permits Issued 1 106 1 1082 1 1021
VALUE OF CONSTRUCTION
Residential $14,543,870 $121,927,911 $93,380,241 30.6% "'
Industrial $0 $3,151,296 $2,116,057 48.9%
Government $52,500 $63,500 $10,090,040 -99.4%
Commercial $386,843 $1,990,904 $641,261 210.5% .w
Institutional $8,297,464 $10,642,864 $7,488,220 42.1%
Agricultural $7,500 $1,130,995 $750,074 50.8% .+
Ontario Hydro $2,000 $27,591,647 $1,465,072 1783.3%
Miscellaneous $37,000 $251,950 $1,168,476 -78.4%
TOTAL $23,327,177 $166,751,067 $117,099,441 42,4%
The following is a historical comparison of the building permits issued for the month of ..
"NOVEMBER" and "YEAR TO DATE" for a three year period.
Historical Data for Month of"NOVMBER" Historical Data"YEAR TO DATE"
$180,000,000 "
$25,000,000 $160,000,000
$140,000,000
$20,000,000
$120,000,000
$15,000,000 $100,000,000
$80,000,000 w
$10,000,000 $60,000,000
$40,000,000
$5,000,000
$20,000,000
$0 $0
2003 2002 2001 2003 2002 2001
Ovalue $23,327,177 $8,293,090 1$22,819,270 1 ❑value $166,751,067 $117,099,441 $113,196,683 ,
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REPORT NO.: EGD-02-04 PAGE 3
on
M The following is a comparison of the types of dwelling units issued for the month of
"NOVEMBER" and "YEAR TO DATE".
No
Dwelling Unit Type NOVEMBER Dwelling Unit Type"YEAR,TO DATE
2003" 2003"
.. 37 37 148
Apartment Apartment
38% f ,` Single 19% F
.. F 38%
Townhouse '
0
1/0° 374
Townhouse Single
0% Detached
258 47%
24 Semi-
` Semi- Detached
Detached 330/c
24% ❑Single Detached 37 []Single Detached 374
■Semi-Detached 24 ■Semi-Detached 258
0 Townhouse.0 ■Townhouse 10
[3 Apartment 37 ❑Apartment 148
w.+
1.2 With respect to building permit activities (over $250,000) and large residential building
,M permit activities, the details are provided as follows:
APPLICANT CONSTR TYPE LOCATION VALUE
Aspen Heights II Ltd. Condominium 90 Aspen Springs Dr $2,939,090
Kingsway Arms Nursing Home 65 Clarington Blvd $8,197,464
I
Attachment #1 — Monthly Building Permit Activity Report
Attachment #2 — Historical Comparison of Building Permit
708
Municipality of Clarington
Building Services - Monthly Activity Report
November 2003
� `��` B`I7ILD7NG PERNIIT� C. I �` �"
2003 2002
Type of Construction November Year to Date November Year to Date
Residential: Single Detached 37 374 35 414
.r
Semi-Detached 24 258 28 186
Townhouse 0 10 0 32
Apartment 2 8' 0 5 .r
Other Construction 17 230 10 179
Sub Total 80 880 73 816
Industrial: New Building 0 6 0 6
Addition/Alteration 0 5 0 7
Sub Total 0 11 0 13 00
Government: New Building 1 2 0 1
Addition/AIteration 1 2 0 8
Sub Total 2 4 0 9 +■+
Commercial: New Building 0 5 0 1
Addition/Alteration 9 37 3 15
,rr
Sub Total 9 42 3 16
Institutional: New Building 1 3 0 6
Addition/AIteration 1 8 1 4
Sub Total 2 11 1 10
Agricultural: New Building 0 20 1 11
A dditi on/A Iteration 1 3 1 4
Sub Total 1 23 2 15
Ontario Hydro: New Building 0 6 0 0 .w
Addition/Alteration 1 5 0 9
Sub Total 1 11 0 9
HVAC,Plumbing& Miscellaneous: 10 71 6 105
Demolition: 1 29 4 28
TOTALS 106 1082 89 1021
mi pW ON
CONSTRUCT VALUE} r '' � � ?
u e
2003 2002
November Year to Date November Year to Date
Residential: $14,543,870 $121,927,911 $8,071,0.00 $93,380,241
Industrial: 0 $3,151,296 0 $2,116,057
Government: $52,500 $63,500 0 $10,090,040
Commercial: $386,843 $1,990,904 $156,000 $641,261
Institutional: $8,297,464 $10,642,864 $600 $7,488,220
Agricultural: $7,500 $1,130,995 $38,000 $750,074
Ontario Hydro: $2,000 $27,591,647 0 $1,465,072
Miscellaneous: $37,000 $251,950 $27,490 $1,168,476
TOTALS $23,327,177 $166,751,067 $8,293,090 $117,099,441
7 Fl Q as
November 2003
PERIVIIT RE�ENi�ES � �
2003 2002
.. November Year to Date November Year to Date
PERMIT FEES $188,664 $1,100,264 $63,918 $855,882
. r
e-
2003 I 2002
w. November Year to Date November Year to Date
Building Inspections 550 5423 612 4001
Plumbing Inspections 263 4341 519 3292
TOTALS 813 9764 1131 7293
{ $�. i3 "K
��� � � 1UNTBER OF NEW RESIDENTIAL i1NITSm
2003 2002
November Year to Date November Year to Date
Single Detached 37 374 35 . 414
Semi-Detached 24 258 28 186
Townhouse 0 10 0 32
Apartments 37 148 0 34
TOTALS 1 98 790 63 666
err
YEAR: 2003 2002 2001 2000 1999 1998 1997 1996 1995 1994 1993
AREA (to month)
Bowmanville 431 345 312 188 184 313 423 217 229 406 301
Courtice 171 133 129 231 296 254 295 331 170 388 232
Newcastle 116 131 76 110 78 4 5 3 4 6
Wilmot Creek 29 38 24 19 21 33 21 16 16 10 10
Orono 1 1 1 2 3
Darlington 13 17 47 102 31 14 20 17 21 11 9
�. Clarke 16 15 9 17 17 12 20 10 7 8 6
Burketon 1 1 1 1 2 2 1
Enfield 3
Enniskillen 2 5 7 6 3 7 3 1
Hampton 3 1 1 1 2 1 2 2 1 3
•• Haydon 1 1 2
Kendal 3 2 1
Kirby 1
Leskard 1 1
Maple Grove 1 1
Mitchells Corners
Newtonville 3 3 3 1 2 2
Solina 3 1 1 1 1
aw Tyrone 3 9 3
TOTALS 790 701 1 609 679 640-T-636 801 601 447 834 572
�., dn:gpanov3a.doc
7
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ILeading the Way
1 ,
REPORT .
EMERGENCY & FIRE SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
' Date: JANUARY 12 2004
IReport#: ESD-001-04 File #10.12.6 By-law#
' Subject: MONTHLY RESPONSE REPORT— NOVEMBER, 2003
Recommendations:
' It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
' 1. THAT Report ESD-001-04 be received for information.
1
' Submitted b$MchaW1_G.,. "on. Reviewed by4L'
CMM11 Franklin Wu,
Director of Emer ency Services/Fire Chief Chief Administrative Officer
' MGC*Ilv
9 G
REPORT NO.: ESD-010-03 PAGE 2
BACKGROUND AND COMMENT
L BACKGROUND
1.1 Our report covers the month November 2003. It is our intent to provide Committee
with information relevant to this department, in a timely manner. j
2. REPORT
2.1 The department responded to 230 calls during this period and recorded total fire loss
at$112,500.00. A breakdown of calls responded to follows in the table attached.
*StandbyI
As indicated in the table attached, Station lvolunteer firefighters were activated one
hundred and two times and Station 4 volunteer firefighters fifty times,to cover while
Pumper 1 and Pumper 4 responded to emergencies.
1
r
r
r
r
r
90 1
MONTHLY RESPONSE REPORT
MONTH YEAR MONTH YEAR
ENDING TO ENDING TO
NOVEMBER/03 DATE NOVEMBER/02 DATE
CLASSIFICATION - 2003 2002
PROPERTY FIRES
(Includes structure, chimney, vehicle 13 177 11 220
Miscellaneous e.g. furniture, clothing,
etc.)
UNAUTHORIZED BURNING
(Burning complaints) 7 116 5 70
` FALSE FIRE CALLS
(Includes alarm activations- 26 423 28 380
' accidental//malicious,human-perceived
emergencies/check calls e.g.
investigate
unknown odour
PUBLIC HAZARD CALLS
(Includes propane/natural gas leaks, 25 215 25 218
fuel/chemical spills, power lines
down/arcing, C.O. leaks, etc.)
RESCUE CALLS
(Includes vehicle extrication/accidents, 22 56 34 381
r commercial/industrial accidents,
home/residential accidents, water/ice
rescue)
MEDICAL ASSIST CALLS
(Includes assist to ambulance personnel 82 999 85 956
' with
respiratory and resuscitation
emergencies
MISCELLANEOUS CALLS
' (Incidents not found, assistance not 28 311 30 321
req'd. by other agency, call cancelled
on route, etc.)
TOTAL CALLS 203 2612 218 2546
' TOTAL FIRE LOSS $112,500.00 $1,938,050.00 $29,200.00 $1,789,090.00
NUMBER OF ALARMS BY STATION
ST.#1 ST42 ST.#3 ST44 ST.#5 TOTAL
' 102 27 11 50 13 203
tNUMBER OF STANDBY CALLS BY STATION
ST#1 ST#2 ST#3 ST#4 ST#5 TOTAL
13 0 0 5 0 18
CORPORATION OF THE MUNICIPALITY OF CLARINGTON n
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F(905)623-6506 7
it '
Le�a�ng�he Way REPORT
COMMUNiITY SERVICES DEPARTMENT
I
Meeting: General Purpose & Administration
Date: January 12, 2004 Resolution #:
Report#: CSD-01-04 File #: By-law #:
+fir
Subject: Clarington Public Library Main Branch Coffee Kiosk Operation — Six Month
Review
4P Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
• recommend to Council the following:
1. THAT Report CSD-01-04 be received;
2. THAT the Community Services Department cease the operation of the Library
Coffee Kiosk, effective February 1, 2004.
a.
3. THAT the Clarington Public Library Board be advised of the decision.
Submitted Reviewed by.
Oirector h P. Caruana Franklin Wu
of Community Services Chief Administrative Officer
JPC/JM
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-5506
� J �
REPORT NO.: CSD-01-04 PAGE 2
1.0 BACKGROUND
1.1 At the June 2, 2003 Council Meeting, Community Services Department Report
CSD-12-03 was ratified. This report instructed the department to initiate,a coffee
kiosk operation in the Main Branch, Clarington Public Library. This program was
to be operated on a six month trial period, with an operational review and a
subsequent report to Council
2.0 PROGRAM
2.1 The kiosk began operation on May 26, 2003 with the hours outlined in the
original report. During the first month, minor changes were made to the operating
hours in an attempt to provide the maximum level of service to the patrons at the
same time as being financially responsible.
2.2 The proposed menu for this operation was limited to coffee, juice, soft drinks,
muffins and pastries. This decision was based on concerns from the Clarington
Public Library with noise from equipment as well as with messy foods and the
potential damage to the furniture and library materials. The Durham Public Health
Department also placed restrictions, prohibiting any food preparation on site due
to the lack of sink facilities for the cleaning and disinfecting of dishes and
utensils.
3.0 FINANCIAL
3.1 During the seven months of operation to date, the cost of supplies and labour are
approximately $11,600.00. During this same period sales are estimated at
$5,000.00. The trial period did include the slower summer months and based on
this, it is realistic to project an annualized deficit of$10,000.00 for this operation.
4.0 COMMENTS
4.1 The size of the kiosk area, the lack of multiple sinks and the restricted menu
drastically affect the ability of our department to operate a financially viable
coffee kiosk.
1Hi
L
0
(Leading the Way
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: January 12, 2004
Report#: COD-001-04 File # By=law
Subject: CL2003-31, Renovations to the Visual Arts Centre
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
Ir.
1. THAT Report COD-001-04 be received;
2. THAT Kraco Carpentry Service Ltd., Bowmanville, Ontario with a total bid in the amount
of$50,718.00 (Including G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2003-31, be awarded the contract for the
Renovations of the Visual Arts Centre, Part"A".
L3. THAT $20,000.00 be drawn from the Department of Operations Account 8190-03500-
1401 for the 2003 budget amount, $17,035.99 from account#2900-17-X carried over
from prior years, and $13,682.01 from account 1110-159-X also carried over from prior
years.
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute 77 ssary agreement be approved.
Submitted by: Reviewed by: - Q- -- ��t
4aArieM' arano, H.B.Sc., C.M.O. Franklin Wu,
D w1or of Corpo to S rvices Chief Administrative Officer
ancy T ylor, .A., C.A.,
Director of Finance
Frep HorOath, RDMR, RRFA,
i.. Director of Operations , �J
MMILABINTTH1km
L
REPORT NO.: COD-001-04. PAGE 2
BACKGROUND AND COMMENT
Tender specifications s were advertised and issued for the Renovations to the Visual Arts Centre, ,
Bowmanville, as required by the Operations Department. i
Tenders were advertised and subsequently, bids were received and tabulated as per Schedule
"B" attached.
The total funds in the amount of$50,718.00 will be drawn from the Operations Account 8190-
03500-1401, and General Capital Reserve and Property Management Reserve Fund as carried
over from years 2000, 2001 and 2002 for upgrades to the Visual Arts Centre.
Due to limited available funding, pricing was requested for Part"A", which is renovations to the
Fire Escape, and Park"B", Barrier Free access.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and analysis ys s of the bids by the Operations Department and Purchasing, it
was mutually agreed that the low bidder, Kraco Carpentry Service Ltd., be recommended for
the contract for the Renovations for the Visual Arts Centre, Part"A".
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
IM
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY O CLARINGTON
BY-LAW 2004-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Kraco
Carpentry Service Ltd. Ontario, to enter into agreement for the
Renovations of the Visual Arts Centre.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
r.
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Kraco Carpentry Service Ltd., Bowmanville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule A form part of this By-law.
By-law read a first and second time this day of , 2004.
By-law read a third time and finally passed this day of , 2004.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
2D3
F
Leading the Way
Municipality of Clarington
SCHEDULE "B"
BID SUMMARY
Tender CL2003-31
RENOVATION TO THE VISUAL ARTS CENTRE, BOWMANVILLE
BIRDER
B16 AMOUNT BID AMOUNT TO '
OMT Al"
1NC WE
Kraco Carpentry Services $47,400.00 $13,700.00 $69,229.00
Bowmanville, ON
Gerr Construction Limited $50,000.00 $17,700.00 $72,439.00
Courtice, ON
GA BIDLIST-BIDSUMMARMBIDSUMMARY.DOC
1 �i4
; 2 ;
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OTHER BUSINESS
•
Leading the R'ay '
MEMO
TO: Mayor Mutton and Members of Council
FROM: Marie Knight Stanley, Deputy Clerk
�•• DATE: December 15, 2003
RE: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
�. MEETING TO BE HELD ON JANUARY 12, 2004
BOARDS AND COMMITTEES APPOINTMENTS — OUR FILE: C12.GE
I enclose herewith copies of applications for Boards and Committees received in
response to advertisements placed in our local newspapers. These appointments will
be made at the GPA Meeting scheduled for January 12, 2004.
Listed below are the Boards and Committees and relevant information. Please note
that an asterisk preceding the applicant's name indicates that the person is presently a
member of the Board or Committee.
ABANDONED CEMETERIES BOARD — 5 POSITIONS
5 APPLICATIONS
John M. Bate
Jim Cleland
Eric Eastwood
Nancy K. Healer
Teresa Williams
" NOTE: Although application forms have not been received, the following current
members of the Board have verbally indicated their desire to remain on the
Board for a further term:
• Gordon Barrie
• Robert Chater
• Fred Griffin
Blair Smyth
�- • Paul Vaneyk
161
.rf
BOARDS AND COMMITTEES -2 , DECEMBER 15 2003
.r
ANIMAL ADVISORY COMMITTEE — 1 VETERINARIAN, 1 DURHAM
ANIMAL ADOPTION REPRESENTATIVE AND 5 POSITIONS
8 APPLICATIONS
Kathleen Blundell
Laurie Davis (Durham Animal Adoption)
Charmaine Dunn
P. Ford
Julie Price
Byron Rehder
Sandra Stone
John Stoner
CLARINGTON AGRICULTURAL ADVISORY COMMITTEE — 10 POSITIONS AND .r
1 REPRESENTATIVE FROM THE DURHAM FEDERATION OF AGRICULTURE
14 APPLICATIONS .r
Neil Allin (Durham Federation of Agriculture)
Tom Barrie ad
David Best
Eric Bowman
Gerald Brown •
Dave Davidson
William DeVries
William J. Hasiuk
Gary Jeffery
Jennifer Knox
Brenda Metcalf
John Vaneyk
Ted Watson
Albert Werry '
CLARINGTON HIGHWAY 407 COMMUNITY ADVISORY COMMITTEE —
2 POSITIONS PER WARD AND 1 REPRESENTATIVE FROM THE CLARINGTON
AGRICULTURAL ADVISORY COMMITTEE, THE LOCAL ARCHITECTURAL
CONSERVATION ADVISORY COMMITTEE, AND CLARINGTON BOARD OF TRADE
19 APPLICATIONS
David Best—Ward 1
George Khouri —Ward 1
Ross Libbey—Ward 1
Joe McKenna —Ward 1
Libby Racansky—Ward 1
J. Bradford Soles —Ward 1
BOARDS AND COMMITTEES . 3 - DECEMBER 15 2003
r.
Fred Biesenthal -Ward 2
Johanna deBoer-Ward 2
William Harford -Ward 2
M. Cathrine McKeever-Ward 2
.. Albert Werry-Ward 2 (CAAC)
Heiki Aus -Ward 3
•• Mark Canning -Ward 3
Brendon Nightingale -Ward 3
Linda Gasser-Ward 4
Karina Isert-Ward 4 (LACAC)
Murray Paterson -Ward 4
�- Robert C. Towey-Ward 4
Bruce Townley-Ward 4
CLARINGTON MUSEUMS AND ARCHIVES BOARD -2 POSITIONS PER WARD
, (INCLUDING 1 REPRESENTATIVE FROM FRIENDS OF THE MUSEUM AND 1
REPRESENTATIVE FROM THE NEWCASTLE VILLAGE AND DISTRICT
■- HISTORICAL SOCIETY)
11 APPLICATIONS
Anita Bouma -Ward 2
Ellen Cowan -Ward 2
Keith Isnor-Ward 2
Susan Laing - Ward 2 (Friends of the Museum)
Meghan Miller-Ward 2
David Reesor-Ward 2
Harold St. Croix-Ward 2
John Stury-Ward 2
P. Ford -Ward 3
Tim Oke-Ward 3
David Climenhage -Ward 4
` CLARINGTON TRAFFIC MANAGEMENT ADVISORY COMMITTEE -
3 POSITIONS PER WARD
12 APPLICATIONS
Glenda Baker-Ward 1
Ross Libbey-Ward 1
Dirk Zinner-Ward 1
Johanna deBoer-Ward 2
Andrew Kozak-Ward 2
Glen Wallis -Ward 2
.r
BOARDS AND COMMITTEES .4 - DECEMBER 15. 2003
Teresa Williams,—Ward 2
David Duffle—Ward 3
*. Clayton Morgan —Ward 3
Brendon Nightingale—Ward 3 I
Wayne Godwin —Ward 4
Ron Radcliffe —Weird 4
COMMITTEE OF ADJUSTMENT— 6 POSITIONS
35 APPLICATIONS
George Ashe Randall J. Lytle
Heiki Aus Wayne Marquis
John Bellman Melony McGregor
Joe Bonura Donna Naulis
Anita Bouma Jennifer Nicholls
Gerald Brown Brendon Nightingale
Mavis Carlton Andre O'Bumsawin
Ellen Cowan Rebecca Parker
Mike Cranney Robert Perkin
David Duffle Harold St. Croix
Wayne Godwin Ralph Tukker +
William Gordon Jim Vinson
George E. Gouldburn Dennis N. Whalley
Craig Greentree Teresa Williams -a+
William J. Harford James Wylie
William Arthur Healer Michele M. Wynne
Barry James Dirk Zinner -w
Jean-Michel Komarnicki
FENCE VIEWERS —4 POSITIONS
25 APPLICATIONS
Heiki Aus Julie Price
John M. Bate Glenn Smith
David Duffle Glenn Stapleton "`
Wayne Godwin John Stewart
William Gordon Mark Stoeckle
Craig Greentree Ross Vendrasco
William Arthur Healer Jim Vinson
Barry A. James Dennis Whalley
Paul W. Jones Teresa Williams
Randall J. Lytle Arnot Wotten
Brendon Nightingale James Wylie
Rebecca Parker b ! =t Dirk Zinner
Robert Perkin
GAME COMMISSION-4 POSITIONS
2 APPLICATIONS
Tim Boucher II
Debbie Dilling
LIVESTOCK VALUER —2 POSITIONS
•• 6 APPLICATIONS
James E. Coombes
••
Barry A. James
Rebecca Parker
Danny Romano
John Scanlan
Arnot Wotten
LOCAL ARCHITECTURAL CONSERVATION ADVISORY COMMITTEE —
10 POSITIONS
11 APPLICATIONS
Don Brown
" Mavis Carlton
Johanna deBoer
Karina Isert
Jennifer Knox
Andrew Kozak
Clayton M. Morgan
Karin Murphy
Jennifer Nicholls
David Reesor
Victor Suppan
NEWCASTLE ARENA BOARD — 7 POSITIONS
7 APPLICATIONS
Lawrence Burke
Earl T. Foster
Gord Lee
Carol Little
Byron Reader - ------- -- -- -
Donald Michael Rogers
16 `�
.rr
BOARDS AND COMMITTEES - 6 - DECEMBER 15. 2003
Herman Valckx
ORONO ARENA COMMUNITY CENTRE BOARD —2 POSITIONS W
1 APPLICATION
Bert Reid
POUND KEEPER—2 POSITIONS
6 APPLICATIONS
Kathleen Blundell
James E. Coombes
Rebecca Parker .r
Danny Romano
John Scanlan
Arnot Wotten
PROPERTY STANDARDS COMMITTEE — 5 POSITIONS
.w
30 APPLICATIONS
Heiki Aus Randall J. Lytle
Glenda Baker M. Cathrine McKeever
John M. Bate Jennifer Nicholls
Douglas Browning Brendon Nightingale
Mike Cranney Andre O'Bumsawin
Charmaine Dunn Robert Perkin
George E. Gouldburn Libby Racansky
William Harford Peter Reynolds
Nancy K. Healer John Stewart
Bonnie Hersco Seto Jim Vinson
Barry James Dennis N. Whalley
Paul W. Jones Teresa Williams
Jack Julicher James Wylie Ud
Dana Kerr Michele M. Wynne
George Khouri Dirk Zinner Aw
.r
.r
BOARDS AND COMMITTEES . 7 - DECEMBER 15 2003
SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE
11 POSITIONS
11 APPLICATIONS
Its
David Best
Lorraine Bird
Arthur A. Burrows
Jim Cleland
Allan Hewitt
•• Ilse Kreimes
Duncan Scott McCann
M. Cathrine McKeever
■• Joe McKenna
Karin Murphy
Leanne Sobol
Yours truly,
�- Marie P. Knigh tanley, CMO, C.M.M
Deputy Clerk
MKS:cv
cc: F. Wu, Chief Administrative Officer
P.L. Barrie, Municipal Clerk
.r
r.
wrr '
Leading the Way
.. MEMO
I
TO: Mayor Mutton and Members of Council
w.
FROM: Patti L. Barrie, Municipal Clerk
DATE: January 5, 2004
RE: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING TO BE HELD ON JANUARY 12, 2004
CLARINGTON PUBLIC LIBRARY BOARD APPOINTMENTS
OUR FILE: C12.GE
I enclose herewith copies of applications for the Clarington Public Library Board
received in response to advertisements placed in our local newspapers. These
appointments will be made at the GPA Meeting scheduled for January 12, 2004.
Please note that an asterisk'preceding the applicant's name indicates that the person is
�. presently a member of the Board.
CLARINGTON PUBLIC LIBRARY BOARD —7 POSITIONS PLUS TWO COUNCIL
REPRESENTATIVES
18 APPLICATIONS
* Phyllis Baker
Brenda Carrigan
P. Ford
* Judy Hagerman
* Allan Hewitt
George Khouri
* Cathy McKeever
�. Dianne McKenzie
Clayton Morgan
Karin Murphy
Tim Oke
* Don Peebles
Brian Purdy
*- Gail Rickard
* Jane Rowe (previously representing Council)
Dale A. Stewart
Teresa Williams
w.
LIBRARY BOARD - 2 . JANUARY 5, 2004
Also attached please find a copy of Mr. Gord Lee's application to be considered for a
Ward 4 position with the Clarington Traffic Management Advisory Committee. Mr. Lee's
application was missed in the original circulation for this Committee.
Yours trul
Patti L. Barrie, A.M.C.T.
Municipal Clerk
PLB:cv
cc: F. Wu, Chief Administrative Officer
M. Knight-Stanley, Deputy Clerk
.r
..
.r
.ei
.w
HANDOUTS/CIRCULATIONS
GPA
2004
ENVIRONMENTAL ACHIEVEMENT
•
AWARDS
The Durham Region Environmental Advisory Committee (D-EAC) is a volunteer
advisory committee formed by Regional Council to provide advice to the Region on
environmental land use planning issues_
D-EAC has established an awards program to recognize significant contribution's ill
creating, maintaining or promoting a healthy environment in Durham Region.
Award Categories
1. George Scott Stewardship Award: for the maintenance, protection, or
preservation of the natural environment.
2. Dr. J. Murray Speirs Restoration Award: for the restoration of degraded natural
environments.
3. Irene Kock Education/Communication Award: for fostering effective
communications, sharing knowledge, or exhibiting leadership in helping others to
learn about the natural environment.
4. Eric Krause Innovative Plans/Policies/Initiatives Award: for forward-thinking
efforts to encourage positive change with respect to the natural environment.
5. Jessica Markland Partnerships Award: for cooperative efforts to enhance the
environment involving public, community and private interests.
Nominations
To nominate an individual or organization in the public, private or non-profit sector,
please fill out the form on the back of this page. Nominations must be submitted no
later than February 20`x', 2004 to:
Mr. Chris Darling
Planning Department
Regional Municipality of Durham
Box 623, 1615 Dundas St. E., Lang Tower West Building
Whitby, Ontario, L1 N 6A3
Fax number: 905 436 6612
Email address: chris.dariing@region.durham.on.ca
Award Presentation
Awards will be presented at Regional Council on April 14'', 2004.
NOMINATION FORM
AWARD CATEGORY (check one only)
Georqe A. Scott Stewardship Award ❑
Dr. J. Murray Speirs Restoration Award ❑
Irene Kock Education/Communication Award ❑
Exic Krause Innovative Plans/Policies/Initiatives Award ❑
Jessica Markland Partnerships Award ❑
NOMINEE
First and Last Name
Address (please print)
ON
(city) (postal code)
Telephone ( )
Fax ( )
Email
NOMINATOR
First and Last Name
Address (please print)
ON
(City) (postal code)
Telephone ( )
Fax ( )
Email
DESCRIPTION
Please include a description, no more than two pages in length, of the nominee's contribution to
creating, maintaining or promoting a healthy environment, indicating when and where the
contribution was made. Additional supporting material (e.g. reference letters, media clippings,
etc.) may be submitted in support of the nomination.
(Signature of Nominator) (Date)
Biographies for Named Individuals in Each Awards Category
George A. Scott:
1916 -2001
George was a conservationist, botanist, fine ornithologist, and had an interest in all of
nature. He avidly collected, painted and recorded so much of what he saw.
Mr. Scott represented the only living plant collector in Durham Region. He was
mentored by E. G. Tozer and A. A. Wood, a professional entomologist with " ?ntario
Department of Agriculture.
Mr. Scott took on the task of cataloguing the plants of Thickson "'.Dods, Curbet Creek
Marsh, Beaton's Point, Oshawa Harbour, Oshawa Creek Woods, 3onnibrae Point,
Pumphouse Marsh and others; his favourite collection is that of Oshawa Second Marsh.
He was a member of many naturalist clubs; and led outings and taught many local
conservationists, providing expertise and inspiration.
Mr. Scott was awarded a Conservation Award by Pickering Naturalists in1996, and
received an Honorary Life Membership from Friends of Second Marsh.
Mr. Scott's detailed notes of birding trips provide an incredibly valuable chronicle of bird
numbers and species over five decades at one location. Today we can trace changes
in bird numbers and diversity through these unique journals. His collection was given to
the ROM.
Dr. J. Murray Speirs:
1909 -2002 ,
A long-time resident of Pickering, Dr. Speirs taught zoology at the University of Toronto,
and published meticulously researched articles on bird behaviour. He was the author of
"Birds of Ontario County", "Birds of Ontario", and co-author of°A Naturalist's Guide to
Ontario". He was a founder of the Federation of Ontario Naturalists and several birding
clubs.
But what made Dr. Speirs an icon among birders and all lovers of wildlife was his
generosity of spirit, sharing both his expertise and his personal resources. He helped
purchase Thickson's Woods in Whitby, and gave seven of his own acres to the Altona
Forest. Within the forest, a protected ecological reserve has been set aside to honour
Murray and his wife Doris, his long-time birding companion.
Dr. Speirs was a_mentor to the next generation of naturalists and friend to wildlife artists
Robert Bateman and Barry Ken MacKay. At age 91, he was named a Distinguished
Ornithologist by the Ontario Field Ornithologists; was recognized with a Lifetime
Achievement Award from the City of Pickering; and, his biggest thrill, received the Order
of Canada from the hands of Governor-General Adrienne Clarkson.
Irene Kock:
1961 -2001
Irene Mary Kock was one of Durham's finest citizens. A dedicated environmentalist,
both on the job, and off, Irene set a high standard for others to follow. Irene was
passionately concerned about our collective impact on the planet she loved. For almost
twenty years, Irene worked tirelessly under the banner of Nuclear Awareness Project
and Durham Nuclear Awareness. Irene was also active in the Uxbridge Conservation
Association and was a founder member of the Durham Environmental Network (DEN).
Frene walked the talk. In her private life she was a dedicated organic gardener.
Unfailingly courteous, she earned respect from both allies and adversaries alike. Irene
was also a really decent person and extraordinary friend to everyone who knew her.
Humble intelligence and dedication were her trademarks.
Jessica Markland:
1938 —2002
Jessica Markland was born in Hong Kong, educated in England, worked for the British
Council and in publishing.
Jessica emigrated to Ontario in 1960 and worked for CTV as a documentary feature
producer, gaining an award at the International Film and Television Festival of New
York in 1979.
A Durham Region activist, environmentalist and writer, Jessica was also the founder of
DAN (Durham Action Network). She was known for her work as a political watchdog,
and her commitments to a number of causes like establishment of Durham Regional
Environmental Advisory Committee. She was involved with Save the Oak Ridges
Moraine, Friends of the Farewell, and many other environmental organizations.
Eric Krause:
1965 -2002
Eric Krause was a dedicated environmentalist on both a personal and professional
level. What began as a personal interest in the environment became the focus of his
energy, and his passion for promoting environmental sustainability was inspirational.
In 1997 Eric completed a M.A. dissertation on Ecological Footprints (a visual means of
describing our impact on the planet), climate change and sustainable development. He
promoted Ecological Footprints, developed an associated Web site, and worked to
incorporate key concepts into educational materials. He contributed to the City of
Toronto's Environmental Plan and assisted the University of Toronto's Institute for
Environmental Studies.
Eric's work touched many. His optimism, generosity and leadership will be remembered
by family, friends and colleagues.
WStrategic PB\Citizen Advisory Committees\DEAC\Environmental Awards\2003 Awards\awardscounter.doc
WHEREAS the Durham Region Transit Improvement Plan identified potentially
significant benefits that would accrue from further amalgamation of local conventional
and specialized transit services with in the Region and recommended that a business case
analysis be undertaken to determine the costs, benefits and implications associated with
further amalgamation of local transit services in Durham;
WHEREAS in 2001, Durham's Draft Transportation Master Plan recommended an
implementation strategy to create integrated, region-wide conventional and specialized
transit service in Durham;
WHEREAS other upper tier transit systems have capitalized on funding opportunities
from senior levels of government that appear to be unavailable to lower tier transit
providers due to the nature and scope of the funding mechanisms;
WHEREAS the Durham Community Strategic Plan included a strategic action to develop
a viable, affordable and integrated transit system within the Region and linking with the
rest of the Greater Toronto Area;
AND WHEREAS the Region of Durham may have greater opportunities to encourage
enhanced GO services through Durham;
NOW THEREFORE BE IT RESOLVED THAT as it would be a requirement under the
Municipal Act, 2001 for a triple majority in order for the upper tier to assume full
responsibility for transit, the Council of the Municipality of Clarington supports the
Regional Municipality of Durham assuming full authority over bus passenger
transportation systems currently provided at the lower tier effective July 1 st 2004;
and that all transit capital such as transit buildings, buses and materials be transferred to
Durham Region;
and that Durham Region commits to maintaining and enhancing current service levels
and that a copy of the resolution be forwarded to all local municipalities and transit
providers within the Region of Durham to be endorsed and forwarded back to Durham
Region no later than February 28, 2004
Port Granby Project
Community Advisory Committee
Annual Report
2003-
Respectfully submitted to
Mayor and the Council
Municipality of Clarington
October 2003
Table of Contents
I EXECUTIVE SUNIMARY ....................................................................................................................... 1
2 INTRODUCTION .....................................................................................................................................2
3 ENVIRONMENTAL ASSESSMENT(EA) ............................................................................................4
4 TECHNICAL STUDIES...........................................................................................................................8
5 IMPACT ON PROPERTY VALUES.................................................................................................... 11
6 COMMITTEE BUDGET........................................................................................................................ 13
7 RE-APPOINTMENT OF THE COMMITTEE BY THE NEW MUNICIPAL COUNCIL.............. 14
APPENDIX A: MINUTES OF COMMITTEE MEETINGS ................................................................. 15
i
1 Executive Summary
In November 2002 the Municipality of Clarington Council appointed the Port Granby
Project Community Advisory Committee (CAC). The role of this Committee is to assist
residents in understanding the various issues related to the Project and assist Council in
making decisions regarding the Project.
This report summarized the views of the Committee members and makes a series of
recommendations with regard to key issues arising out of the Environmental Assessment
Process currently being conducted by the Low Level Radioactive Waste Management
Office (LLRWMO), the Proponent.of the Project.
Main recommendations of the Committee include:
• Development of the best possible alternative means for ground water flow
diversion, bluff stabilization and waste cover system in order to improve in-situ
stabilization of the waste.
• Engineered Mound concept is unsuitable for long-term storage of radioactiV e
nuclear waste and it should not be considered as a preferred option.
• A research project should be undertaken to study and develop a scientifically
proven method for long-term storage of the waste in a safe and secure manner.
• Proponent (LLRWMO) should be asked to respond to the CAC with regard to
various questions and issues identified in this report before any firm decision is
made.
• A study should be undertaken in consultation with representatIN es of local
residents to determine the long-term impact of final design for the Project on
property values, flora and fauna.
• CAC should be given authority over a reasonable amount of funding for seeking
technical advice on some critical matters.
• The new Council should reappoint CAC at its earliest convenience so that the
Committee is able to continue its work with minimum interruption.
1
2 Introduction
2.1 In January 1999, the Council appointed Port Granby Low Level Radioactive Waste
Advisory Committee (LLRWAC) consisting of six citizens from Clarington. The
role of the Committee was to develop a suitable plan for long-term storage of the low
Icvcl radioactive waste at Port Granby Low Level Wastc management Facility.
2.2 LLRWAC hired Golder/Senes as consulting engineers in order to assist the
committee for developing a conceptual design for long-terns storage of the waste.
Mr. Glen Case was designated by Golder Associates as technical advisor to the
committee. Golder Associates developed a plan which required the excavation of all
waste and storing it in an engineered mound on the north side of Lakeshore Road.
The committee unanimously rejected this plan as totally unsuitable for long-
term storage of the waste. This plan is listed under the connmittee's report as
OPTION A.
2.3 LLRAWC advised Mr. Case to develop a plan for long-tens storage of the waste that
required minimum movement of the waste. A plan for in-situ storage of the waste
was developed with three main features:
• Installing a trench system to cut off ground water flow through the waste.
• Capping the waste with a lining capable of minimizing the rainwater from
entering the waste.
• Stabilizing the bluffs.
This OPTION B developed two approaches for storing the waste. Option B-1
required no movement of the waste and option B-2 required 50 to 100 thousand cubic
meters of the waste to be moved from the east gorge and stored in a small mound
within the boundary of the Low Level Radioactive Waste Management Facility. The
committee unanimously recommended option B to the council.
2
2.4 OPTION C was a variation of Option B. It called for building a deep trench around
the waste in order to cut off water flow through the waste all the way down to the
lower sands. Then, there would be no need to excavate the waste from the cast gorge.
The committee did not have sufficient funds for developing a conceptual design for
this option. Therefore, no further study was carried out for option C.
2.5 In June 1999, Port Granby Low Level Waste management Advisory Committee
submitted its report to the Council recommending Option B as the most suitable
option for long-term storage of the waste. The council selected option B-2 as the
preferred option. Therefore, Option B-2 became the basis of a legal agreement
between the Government of Canada and the Municipality of Clarington.
2.6 In November 2002 the Council appointed the Port Granby Project Community
Advisory Committee (CAC) for developing and implementing a successful resolution
to the low level radioactive waste management at the Port Granby site. The role of
the Committee (PSD-101-02) is to assist residents in understanding the various
issues related to the Project and assist Council in making decisions regarding the
Project.
2.7 The Committee held its first meeting on December 5`�', 2002. Since then the
committee has held a total of fourteen meetings. This report represents the work of
CAC until October 2003. Its recommendations are based on views and observations
made by the members during this period.
3
3 Environmental Assessment (EA)
3.1 Under the legal agreement, the parties agreed to an environmental assessment of the
proposed design before proceeding to the engineering design stage of the project.
3.2 Government of Canada appointed the Low Level Radioactive Waste Management
Office (LLRWMO) as the Federal Operating Agency (PROPONENT) responsible for
carrying out the environmental assessment for the project as required under the
Federal Environmental Assessment Act.
3.3 LLRWMO began its work during the spring off 2001 and issued a Project description
in November 2001.
3.4 According to the project description, a fundamental objective of the project design is
to minimize disturbance of the existing wastes and to minimize movement of
materials off site as a result of construction and the main project components
include:
• Engineered bluff stabilization structure.
• Ground water diversion system.
• LLRW cover system for the central plateau.
3.5 As part of the EA Process, the Proponent is responsible for developing alternate
means of carrying out the project. It was expected that LLRWMO would study and
develop alternate means of in-situ stabilization as specified in the legal agreement and
stated in the project description (minimum movement of wastes). CAC is dismayed
and disappointed to note that to date the Proponent has made very little effort to
develop alternate means that require minimum movement of the waste.
4
3.6 Project Options
3.6.1 On June 24, 2003, LLRWO held its third "Alternate Means" workshop. Four
options were presented at the workshop:
(a) In-situ stabilization of the waste (option B-1)
(b) In-situ stabilization of the waste with some waste moved to a mound within
the current facility (option B-2)
(c) Excavation of all waste and moving it to a new facility and placing it in an
engineered mound located on the north side of Lakeshore Road.
(d) Transporting the waste to Port Hope.
3.6.2 In-situ Stabilization Options: CAC strongly recommends the in-situ
stabilization of the wastes proposed under options B-1 or B-2. The Proponent
Should investigate and develop the best possible means of accomplishing the tasks
of ground water flow diversion and bluff stabilization systems acceptable to the
Department of Oceans aid Fisheries and a waste cover system that has a very
long life. Movement of toxic and radioactive waste is very harmful to both
agriculture, residential communities and the environment. Any escape of waste
through wind dispersion may cause serious harm to human health and pollute the
farmlands for thousands of years.
3.6.3 Engineered Mounds Option:
3.6.3.1 Under the Environmental Assessment rules, the alternate means of carrying] out
the project should be functionally similar to the proposed dcsign. Neither
excavating the waste (as in 3.6.1 c) and placing it in a mound of moving it to Port
Hope (3.6.1 d) is not functionally similar to an in-situ stabilization option. CAC
is of the opinion that excavating the waste and moving it away is an alternate
method to the proposed project description. It is not an alternate means of
carrying out the project.
Operational Policy Statement, OPS-EPO/2-1998.
5
3.6.3.2 CAC is of the view that no authoritative research has been can-led out to
determine the suitability of an engineered mound for long-term storage of low-
level radioactive waste with a half-life of many thousands of years. An above
ground mound must be able to withstand the rigours of natural processes such as
HrnTlcane Hazel (200 km wind storms) and earthquakes. Therefore, it is very
challenging for consulting engineers to provide useful advice on such a design
requiring the storage of nuclear waste. CAC recommends that a mound
concept as proposed by Golder Associates should not be considered as a
preferred option.
3.6.3.3 CAC recommends that the Government of Canada be asked to undertake a
research project to study and develop a scientifically proven method for the long-
term storage of low-level radioactive waste in a safe and secure manner. Such a
research project should be undertaken by a reputable University research
departnneiit under the supervision of the Natural Sciences and Engineering
Research Council.
3.6.4 Port Hope Option: At the request to the Municipality of Clarington, the Proponent
has withdrawn the Option to move the waste to Port Hope.
3.7 CAC recommends that the Proponent be asked to provide full documentation of the
criteria for evaluating the various "alternate means", and full documentation of the
selection process used for the selection of the preferred alternative for the final design
of the facility. The reasons for selecting the criteria must also be explained. This
process must be totally transparent and available to the public for its infornnation.
3.S CAC recommends that the Proponent be asked to recalculate the total radioactivity
of waste located at the Port Granby Waste Management Facility, and this
recalculation be subjected to peer review undertaken by a competent consultant
organization.
6
3.9 CAC recommends that the Canadian Nuclear Safety Commission (CNSC) and the
department of Oceans and Fisheries (DFO), as Responsible Authorities be asked
whether they are satisfied that the environmental assessment is thorough enough to
ensure that (I) the environmental safety of the stakeholders including all flora and
fauna and (2) the licensing of the plan be successful.
3.10 CAC recommends that if excavating the waste and moving it to another site
outside the Port Granby Waste Management Facility is found to be the only
acceptable option, then this option should be subjected to full Environmental
Assessment rather than the "screening" EA currently planned by Natural
Resources Canada.
3.11 LLRWMO held several workshops at Newtonville Hall as part of the EA process.
The Proponent failed to attract the attention of local residents and property owners.
Most persons attending these gatherings were employees of LLRWMO or contractors
working for the office. A small minority of people attending the workgroup were
local residents. There was a general feeling among the local residents that their views
were ignored and that the whole exercise was frustrating and confusing. Many
members of the CAC attended the workshops. Most of the CAC members in
attendance concur that these workshops were not very constructive or useful.
7
4 Technical Studies
4.1 Under the Icgal agreement between the Municipality of Clarington and the
(Yovernment of Canada, the proponent ordered four studies which include:
(a) Thorium-230 waste and its potential impact on human health.
(b) Ground water flow and transport modelling.
(c) Shoreline protection.
(d) Conceptual contingency plan for design concept option B-2.
4.2 Four reports relating to the above topics were presented to the CAC at a special
meeting by the LLRWO. The CAC reviewed the reports along with the peer reviews
undertaken by Hardy Stevenson and Associates. LLRWMO did not allow CAC
enough time to discuss in detail any issues and concerns relating to these reports. A
July 10, 2003 memo was sent to Mr. Case with regard to the recommendation of the
CAC for matters relating to Thorium-230, ground water flow and shoreline study.
This memo was sent in great haste in order to meet LLRWMO's deadline, therefore
the CAC did not have the time to meet and discuss its recommendations before
sending it.
43 CAC recommends that the Proponent should be advised that the technical studies are
less than adequate. The Proponent should be asked to:
(i) Develop detailed alternative means for bluff stabilization in order to conform
with Department of Occans and Fisheries guidelines. Also a study should be
undertakenn to develop methods for long-term stabilization of the bluffs with
minimal maintenance.
(ii) Initiate a new sampling program to obtain reliable infornnation on quantity of
long lived and/or otherwise significant radionuclides present at the Port
Granby Waste Management Facility.
(iii) Calculate Derived Relief Limits (DRLs) for appropriate Value Ecosystem
Components (VECs), for the significant radionuclides present in the waste.
8
(iv) Calculate appropriate release limits for the toxic chemicals that are present in
the waste.
(v) Evaluate the trench option for groundwater diversion from the East Gorge.
(vi) Develop a proper contingency plan which deals with the failure of
components of conceptual design B-2, with regard to the failure of ground the
water diversion system, bluff stabilization or waste cover lining.
(vii) Develop an alternate means that includes engineered methods for minimal
movement of waste. If trench or sheet piling methods do not work then what
type of construction may work to properly encapsulate the existing site?
4.4 The Proponent should provide written responses to the numerous questions that have
been raised in relation to the four technical studies.
4.5 It should be noted that in 1999 Golder Associates proposed a conceptual design for
the above ground storage of radioactive waste by excavating the waste at Port Granby
and placing it in an engineered mound on the north side of Lakeshore Road. The Port
Granby Low Levei Radioactive Waste Advisory 'Committee rejected this plan. In
2002 the proponent hired Golder Associates to develop a contingency plan for
concept design B-2. Once again Golder Associates dusted up the old plan, and
presented it as a contingency plan. They did not undertake any study to develop a
sound plan for a long term storage of nuclear waste. In 2003, the proponent once
again asked Golder Associates to develop an alternate to the Port Granby project
design. For the third time, Golder Associates presented the plan that they originally
presented in 1999. It should be recorded thai Golder Associates has a very limited
view ofconsidering the problem with regard to the long-term storage of ra�lio,icti�e
waste. They must know that this is an unproven technology and failure of such a
design could have far reaching consequences for area residents and farms. CAC
categorically rejects the Golder Associates above ground mound design as being a
suitable method for the long-term storage of radioactive waste with a half-11 le of'
many thousands of years.
9
4.6 In 1975 the Federal Assessment Revicw Panel set up by the Federal Environmental
Assessment Review Office (FEARO) concluded that the Port Granby site north of
the existing waste facility should not be used solely for a waste storage site. (Le.
without the refinery). The Government of Canada is now proposing (as one of the
alternate means) that a waste site be built on the same location that was turned down
in 1975. According to Natural Resources Canada the 1975 decision does not preclude
consideration of a long-term storage waste management facility at the location
proposed for the previous Uranium Fluoride (UF6) refinery. CAC members question
if this response is a legal interpretation or a staff opinion. The CAC requested that
the municipality receive a third party legal opinion on this matter; no funding
was made available to the CAC to facilitate this request.
4.7 The above reversal (3.6) of a previous decision leads to a lack of trust when
authorities state that an agreement that requires that no waste from other sources will
be accepted (only the waste from the existing Port Granby site) if the waste is moved
across the road. There is no assurance that can be given that if a site is established on
the North Side of Lakeshore Road (where there is ample space) that this site will not
be expanded to accept more nuclear waste from other sources.
10
5 Impact on Property Values
5.1 Under the legal agreement made with the Municipality of Clarington, the Gov crnnicnt
of Canada has agreed to compensate the Municipality and it's property owners for
any harm done during the building phase of the project and two years after the work
is completed. CAC is of the opinion that a) the area property values have dcClinCd
since the failure of siting task force to move the waste out of Clarington, b) it thcre is
an excavation of the waste, airborne radioactive particulates may be dispersed
throughout the neighbouring fames and residential areas causing harm. Impact of
such harm may show up many years after the project is completed and, c) the final
physical characteristics of the project could further harm the property values:
5.2 The property protection and compensation program is not suitable for rural areas like
Port Granby. It may be all right for the urban area of Port Hope. There arc many
additional areas of concern such-as contamination of flora and fauna.
5.3 Furthermore, if the Municipality of Clarington allows the proponent to proceed with
an engineered mound concept, presence of a mound containing toxic nuclear waste is
there for everybody to see. Building a toxic mound will have a very serious harmful
impact on the property values for hundreds of years resulting in extensive loss of
revenue for the Municipality.
5.4 CAC is of the view that the Municipality should pay close attention to any long-terns
harm to property values that may result due to changes in project desiun and
implementation. A study should be undertaken in consultation with local residents to
determine the long-term impact of final design for the project on property values,
flora and fauna.
5.5 If the long-term harm to property values is not addressed, property owners will
consider legal action against all authorities that are parties to agreement for the
project.
11
12
6 Committee Budget
6.1 Under the tern of PSD-101-02 report, paragraph 2.3 it is stated that the Municipality
staff will provide administrative, clerical and technical support to the committee, as
well as administer the committee's budget. The consulting team retained by the
Municipality to provide technical assistance for the project will also be available to
the CAC to assist in the review and understanding of technical matters.
6.2 Administration of the budget meant complete control of the budget by the staff of the
Municipality. CAC did not have any authority over any expenditure of the budget.
6.3 During this year (2 003) there were several instances where CAC wished to obtain
independent technical advice with regard to matters before the committee. The staff
person told the CAC that the budget approvals for requested technical advise would
not be forthcoming. Therefore, the committee was handicapped and unable to
discharge its duties in an effective manner.
6.4 CAC did receive technical assistance from the technical team retained by the
Municipality. Members of the technical team headed by Dave Hardy were very
cooperative with the committee and provided very useful advise on certain matters.
However, the committee wanted to obtain advise on certain other matters on which
the advice provided by the technical team was inadequate.
6.5 CAC recommends that the Council allocate a reasonable amount of funds for the
purpose of receiving specialized technical services. The committee should have the
authority to authorize expenditure of these funds within guidelines established by the
Municipality. It is of vital importance that such an arrangement be made in order for
the Committee to carry out its mandate effectively.
13
7 Re-appointment of the Committee by the New
Municipal Council
7.1 It is respectfully recommended that the New Council rc-appoint the CAC at its
earliest convenience, for a period of three years to the end of 2006, so that the
Committee is able continue its work with minimal interruption.
7.2 CAC wishes to advise the Council that the EA process for the Port Granby Project is
entering a critical phase that requires the Committee's review and subsequent advice
to the Council.
7.3 CAC is of the view that the Committee should be involved in reviewing and advising
the Council through the Environmental Assessment, Design, and Construction
phases of the Port Granby Project.
14
Appendix A: Minutes of Committee Meetings
Appendix A, attached to this report, provides the Council with a sunu»ary 01-01C thirteen
committee meetings held fi-o.m December 2003 to September 2003.
15
Meeting 1
Meeting I was an introductory session with an historical overview of the Port Granby
Project by Glen Case of the LLRWMO. However issues were already expressed that
created obstacles in the smooth functioning of the CAC. Concerns included:
- The Federal Government being the proponent and the regulatory body on the same
Environmental Assessment
- The 1999 Advisory Committee's proposal required minimal or no excavation of the
LLRW at Port Granby; _yet the scope of the EA not being limited to the management
of the waste on the existing site which would involve complete excavation, caused
frustration
- Because encapsulating the waste on site was so drastically different from complete
excavation, it was expressed that a separate EA was required for movement of waste
across the road
- Fear of hosting waste from'other various facilities/communities and future
expansion of the facility if the site was moved across the road where there is the
availability of additional land space
- Serious impacts on property values if the wastes were to be moved across the road
- Environmental pollutants and health issues arising from the excavation of the
existing site
Councillor Trim recognized that these concerns would have to be discussed along with
the terms of reference.
Meeting 2
CAC comments and worries were again expressed. It was re-iterated that the local
residents did not want to move the wastes. In response it was stated that under the
Federal EA process, alternative local solutions would have to be examined. Some
committee concerns included:
- Health effects and risks on site workers and area residents
- Contamination of the environment and pollutant control of any wastes moved
- A desire for a separate EA if wastes are moved off site
- Need for other options/Alternatives for managing the wastes
- If a new\-waste site is established across the road there is a conflict with the 1978
Federal Assessment Review Panel decision which stated that the Port Granby site
Should not be used solely for waste storage (i.e. without the refinery)
- Minimal movement of waste remains an important criteria
- A new and larger site may invite wastes from other sources
- A new mound on the north side of Lakeshore Rd. would lead to property
devaluation
A comparison of successful cleanups in Canada was requested. Any decisions should
be based on solid scientific information. The CAC mandate was discussed, the
authority given and flexibility of the mandate was questioned. The CAC role would be
to assist in reviewing the Project. All members agreed to work within the framewoii<.
Meeting 3
A discussion occurred whether the public should be allowed to participate at CAC
meetings. Protocol similar to council-appointed committees was recommended.
A list of Action Items were handed out. Ways the CAC could assist the Proponent and
communication activities that would be undertaken by the LLRWNM0
were discussed. Newspaper columns, newsletters and workshops were a means of
information dissemination currently used. A workshop was being put on by the
LLRWMO that would be dealing with VEC. (Features within the community that are
valuable and possibly unique to the area; these encompass Terrestrial, Aquatic,
Atmospheric, Geographical, Socio-Economic and Heritage components) The
LLRWMO was asked to provide a primary list to the CAC who in turn would also
provide their VEC.
Other questions asked included the number of loads of soil and manpower for road and
site construction.
Meeting 4
John Stephenson's letter of January 7/03 was noted and his issues were to be addressed
in new Action Items. Le. reviewing impacts of digging up wastes and estimating
longevity of an engineered mound, requesting list of currently known alternatives,
preliminary ranking, screening & evaluation of the list of alternatives.
Hardy Stevenson & Associates reviewing the 1978 FEARO report,concluded that the
Panel's decision did not preclude the movement of the wastes to the north side of
Lakeshore Rd as one of the alternative means. Members of the CAC disagreed with this
review and questioned what guarantees do [he residents have that future governments
will also not overtum the decision to not accept additional wastes if a new site is chosen.
The CAC requested a legal opinion on the soundness and power of the 1978
Government decision in relation to the current proposal of located the waste on the north
side of the road, the same site that was turned down in 1978.
It was agreed that hearing delegations at CAC meetings would be similar to Council's
procedural by-laws.
Methods to assist the LLRWMO with communicating to people who could be affected
by the proiect were discussed. Valued Ecosystem Components were also examined and
listed.
Meeting 5
Chris Haussman, Project Proponent presented preliminary results from the workshop on
March 29/03 on the proposed methodology and evaluation criteria for Alternatives
Means. Goals and Criteria used in the evaluation of Alternative Means were listed,
defined and ranked as per the workshop.
Meeting 6
The CAC prepared comments on the methodology for identifying and evaluating
Alternative Means. Briefl v, it was stated that the project must be technically feasible,
reflect and protect community values and interests, must protect human health and
safety and must protect the environment. These were broken down into smalier
components and all were ranked. The CAC ranked the community, environment and
health and safety as number one in relative importance. These were to be presented to
Council as Report 4PSD-051-03, File PLN 33 4.6.
Meeting 7
The CAC discussed tasks that were necessary to undertake in order to perform the
review of the EA process. It-.would be helpful to identify similar cleanups and variables
used to evaluate these cleanups and perform market value assessments to compare the
Port Gran by/NewtenviIle-area to comparable areas. CAC considered retaining an
independent peer reviewer but was advised that the Municipality already had an peer
review team at its disposal. Hardy Stevenson & Associates. CAC members questioned
its independence and asked for funds to hire its own consultan*.s.
It was stated that it was premature to undertake these tasks until the government made a
decision on the 1978 FEARO report and the technical studies related to Option 2B were
reviewed.
Andrew McCreath was elected as chair replacing Janice Szwarz.
Meeting
Presentations were given on the 4 Technical Studies:
1) Thorium-230 Impact Assessment by Paul McKee, Stantec Consulting
The general conclusion was that if proper mitigation measures are followed, the danger
to residents would be quite low. Inhalation was the most significant exposure risk.
Thorium-230 activity was 5x greater than Ra-226 in the East Gorge.
2) Groundwater Flow and Contaminant Transport by John Avis, Intera Engineering
The study concluded that acceptable performance of the facility is contingent upon the
complete and effective removal of the wastes in the East Gorge. The low permeability
cover will lower the water table but the the planned ground water diversion channel is
ineffective. Seepage leachate from the Central Plateau will exit the system along the
bluffs and in the West Gorge
3) Shoreline Protection by Robert Naim, W.F. Baird & Associates
It was concluded that left as is, the site will erode about 130 in in 150 years_ Option ?B is
feasible with modifications. Future repairs, maintenance and stone replacement would be
required. Implications of the Fisheries Act are significant and would have to be
addressed.
4) Conceptual Contingency Plan by Jorge M. A. Costa, Golder Associates
The study concluded that it was technically feasible to relocate the LLRW to a new
storage mound and return the existing site to passive recreational/parkland or agricultural
use.
Letter from NRCan was received in regards to the 1978 FEARO decision. Sharon
Baillie-Mato responded with the answer that the 1978 decision does not preclude the
consideration of a long term storage waste management facility at the location proposed
for the previous UF6 refinery.
A letter from John Stephenson was acknowledged where John examines the terms
"alternatives to"and "altemative means" in the Scope of the Environmental Assessment.
He concludes, "The proposal to move the waste material to the north side of the
Lakeshore Road is `functionally different ` from the proposal forming the basis of the
Legal Agreement. It is,therefore, an `alternative to' the proposal contained in the Legal
Agreement. As such, it should not be included in current consideration of`alternative
means'.
Meeting 9
This meeting dealt with issues that were preventing the committee fiom progressing. The
following blocks were discussed:
1) Lack of Independence of the CAC
- no choice in peer review consultants and must use Municipality's consultants
- independence of CAC limited by mandate
- questioned working for both Municpality and local Port Granby residents
- the fact that local residents do not want waste moved has not been conveved to
Council
1 �lorinv the Waste.
- the LLRIVMO has always wanted to move the waste and this option is being green a
lot of emphasis
- A broader Environmental Assessment is required for moving the wastes
- CAC wants more emphasis on the proposal developed by the citizen's committee in
1999 that dealt with in-situ stabilization
- An engineered mound across the road could produce leachates that could end up in
Port Granby creek
- if waste is moved to an engineered mound across the road, waste from other sources
may be accepted
3) In Situ-Stabilzation
- have studies been done on safely dealing with the wastes and not digging them up
- The option of moving the wastes needs to be proved or disproved
- CAC needs documentation of present leachates into Lake Ontario
4) Review of Technical Studies
- CAC members need to get familiar with the technical studies. The Municipality's
Peer Review Consultants will be attending the next meetings to discuss the technical
studies.
Meeting 10
John Stephenson commented on the Thorium 230 Study and its Peer Review. He
accepted the conclusions of the peer review except for: the amount of water in the Waste
was not accounted for in the determination of the concentration of Thorium 230 and it
must be stated that it is difficult to measure Thorium 230 in airborne dust on a real-time
basis.(Exposure is not determined until 48 hours later) John concluded that Thorium230
in the waste is a strong concern; even though mitigative measures are available to
control airbome and surface contamination, the waste should not be moved.
Dr. Mohan Rao presented a review of the'thorium 230 Study by Beak. He states that
Thorium 230 is priority contaminant. ` Relocation of Thorium230 contaminated waste
would require worker safety and public safety controls. Data on Thorium 230 and waste
characterization must be clearer and more attention must be given to c0111prehensive
radiological risk analysis. it is necessary to develop necessary engineering measures to
control remedial work in view of the thorium230 hazard. The additional costs of
ensuring safety and effective controls required would have to be factored in any cost
benefit analysis of alternative means or options.'
The CAC requested the following issues be addressed: the effect of water content in the
waste on the determination of Thorium 230 concentrations, the hazards of other
radionuclides, how work site safety would be enforced by regulatory agencies and is
there such a body and examples of other similar cleanups.
Milo Sturm reviewed the Shoreline Protection Study by Baird. Although agreeing with
Baird; lie stated that there was a deficiency in recognizing the Dept. of Fisheries &--
Oceans concern fol fish habitat de,tmiction and the need for detailed desi!,_n work
CAC comments included: the need for examples of shoreline protection that does not
harm fish habitat and berms that may actually improve habitats, questioned the Baird
study of erosion analysis stemming from the tact that there has been no erosion at the
Port for the past 150 years and the fact that shoreline protection may still be necessary
even if the waste is moved across the road.
A letter from Jim DaCosta was received stating his resignation. It was suggested that
John Stephenson be appointed to the CAC for the balance of the term.
Meeting l l
Paul Bowen reviewed the Ground Water Study by lntera. He stated that the model used
by lntera has become an industry standard. An impermeable cover would significantly
reduce the creation of leachate. The diversion wall would be ineffective in preventing
leachate seeping into the lake. Paul indicated that in order that no contamination reach
the lake, it is necessary to move all of the wastes.
The CAC discussed topics such as
- new problems will arise if waste is moved
- mound technology has not been proven
- what other options exist to keep the existing site dry so wastes do not have to be
moved
- what are the short term risks and benefits
- what is the exact depth and location of wastes in the East Gorge
- the determination of an acceptable level of leachate contamination for health and
environment perspectives
- the effect of constructing the diversion wall below the level of waste in the East
Gorge.
Meeting 12
CAC discussed with Mr. Hardy of Hardy Stevenson & Associates Ltd., the Conceptual
Contingency Plan by Golder& Associates. The technology of the mound, specifically
the geo-textile barrier was questioned as to its ability to last 500 years. The Contingency
Plan's approach was based on a domestic landfill site and at Port Granby we are dealing
With radioactive and chemically toxic wastes. Mr. Hardy stated that absolute certainty is
not demanded from science but that we apply the best data analysis available, state the
strengths and weaknesses of the assumptions and then make a choice.
CAC members stated that the Conceptual Contingency Plan is simply Option A (moving
the waste across the road) that was turned down by the 1999 Advisory Committee. The
Contingency Plan is actually also the Alternative Means option of moving the waste
across the road. It was suggested that the Plan should concentrate more on some on-site
solutions rather than totally focusing so strongly on moving the wastes (i.e better design
solution for engineered trenches and shoreline protection) More data from the new I?
cwlenti\ diille:d boreholes b,: 0101,N)cd :n ur,lcr to detcrnninc �ur�tc J),u;rctclization
and their effects. The Contingency Plan does not deal with the massive hole that will be
left behind after the removal of all the wastes.
CAC recommended that the Thorium Section should include the effects of airborne
contaminants on crops and livestock since this is a farming community.
CAC wishes to be kept up to date on any studies, reports or activities carried out by or
received by the LLRWMO.
A discussion issued from the question of the whether the Legal Agreement encompasses
the option of moving the wastes across the road. The Agreement was signed for Option
B2 while the EA process has expanded the option of moving wastes across the road. Mr.
Wu of the Municipality of Clarington will be asked to clarify this issue.
Another item of contention arose from the letter from Sharon Baille-hallo in regards to
the 1978 FEARO ruling- Members stated that perhaps this was simply a staff opinion
rather than a legal interpretation. Was adequate legal advice obtained? Mr. Hardy stated
that often law firms approach experts such as Ms.Baille-Mallo for advice but the validity
was still doubted-
]t was moved that an annual report be prepared in order to inform and advise the new
Council.
Meeting 13
Mr. Frank Wu was present to discuss the Legal Agreement. CAC members pointed out
that in the contract between the Municipality& the Proponent (Federal Government) it is
written under Article 1- Interpretation: Definitions I.I "New Port Granby Waste
Management Facility means the activities and structure contemplated by the conceptual
design approach referred to as Conceptual Design B, Option 2 in the Port Granby LLRW
Advisory Committee's Report" In other words it was stated that the legal agreement with
the Municipality specifically refers to the lands where the existing waste sits.
Furthermore it was stated that"the Proponent will not submit a preferred option to
decision makers without consulting with and obt uning the written consent of the
Municipality to that option" (Article 4)