HomeMy WebLinkAboutCOD-001-09a~ woy
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: General Purpose and Administration Committee OO
Date: January 5, 009 Resolution #: ~l pA -Oaf-~
Report #: COD-001-0~ File #: By-law #:0009 d ~p
SUBJECT: CL2008-31 HIGHWAY 2 STREET LIGHTING AND STREETSCAPE
IMPROVEMENTS, BOWMANVILLE.
Recommendations: ~I
It is respectfully recommehded that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD~001-09 be received;
2. THAT Rutherford ontracting Limited, Gormley, Ontario with a total bid in the
amount of $1,047 296.93 (Plus G.S.T.), being the lowest responsible bidder
meeting all terms conditions, and spec cations of Tender CL2008-31, be
awarded the con ract for the Highway 2 Street Lighting and Streetscape
Improvements, Bo manville. as required by the Engineering Department;
3. THAT $55,000.00 ~e reallocated from the 2008 Highway 2 Sidewalk account to
the 2008 Highway Streetlight Installation account;
4. THAT funds
$1,047,296.93
as follows:
in the amount of $1,290,000.00 (which includes
consulting and contingencies) be drawn from accounts
Amount
Engineering Depar
• 2008 Street:
Account #1'
• 2008 Feder.
of Streetscs
• 2008 Sidew
Account #1'
• Street Light
• 2007 Green
Account #11
- Capital Budget
Implementation,
-32-338-83278-7401 ................................ ......$ 568,540.00
Gas Tax (Street Lighting) Component
e Implementation ...................................... ......$ 81,460.00
k Construction,
-32-331-83278-7401 ................................. ......$ 255,000.00
~stallation, Account #110-32-324-83278-7401 $ 315,000.00
;oad Reconstruction,
-32-330-83276-7401 ................................. ..... $ 70.000.00
Total Funds Available 1.290.000.00
REPORT NO.: COD-001-09
5. THAT the attacf•
Clerk to execute
Submitted
of
PAGE2
By-law marked Schedule "A" authorizing the Mayor and the
necessary agreement be approved.
~--- Reviewed by:
H.B.Sc., C.M.O. Franklin Wu,
~o~ Ser~,es ~ Chief Administrative Officer
Nancy T~jrl ~;
Director of in
MM/JB/km
M.O.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE
REPORT NO.: COD-001-09 PAGE 3
1.1. Tender specification$ were provided by Aecom (Totten Sims Hubicki Associates) for the
Highway 2 Street Li hting and Streetscape Improvements, Bowmanville, as required by
the Engineering De rtment.
1.2. Tenders were advertised in the local paper, The Daily Commercial News as well as
electronically. Subsequently, tenders were received and tabulated as per the letter from
Totten Sims Hubicki 'Associates, Schedule °B° attached.
2. ANALYSIS
2.1. On review of the bid it was noted that the bid from Sansar Contracting Limited, Maple,
Ontario contained a extension error. This bid has been corrected and the bid summary
provided as part of Schedule "B" reflects the corrected amount and does not affect the
ranking of the bids s~bmitted.
2.2. The low bidder, Rutrerford Contracting Limited, has previously performed satisfactory
work for the Municipality of Clarington.
3.
3.1. The total project colt, including tender price of $1,047.296.093, project administration;
contingency is $1,29,000.00.
3.2. With respect to the streetscape implementation project, there is a funding shortfall of
$81,460.00. It is re~Ommended that this be funded from remaining 2008 Federal Gas
Tax Funds. There as also a reallocation of a funding shortfall and funding surplus for
the sidewalk improvjements and street lighting improvements whereby $55,000.00 is
transferred from one~component to the other component as detailed in the attached cost
apportionment.
REPORT NO.: COD-001-09
PAGE 4
3.3. Subject to Council approval funding for this project will be drawn from the 2008
Streetscape Imple entation Account 110-32-338-83278-7401 in the amount of
$568,540.00 and th 2008 Federal Gas Tax (Street Lighting Component of Streetscape
Implementation) Ac~ount in the amount of $81,460.00; 2008 Highway 2 Sidewalk
Construction Accou t #110-32-331-83278-7401 in the amount of $255,000.00; 2008
Highway 2 Street Li ht Installation, Account #110-32-324-83278-7401 in the amount of
$315,000.00 and 2 7 Green Road Reconstruction, Account #110-32-330-83276-7401
in the amount of $7 ,000.00.
3.4. After further review and analysis of the bids by the Engineering Department, Aecom
and Purchasing, it as mutually agreed that the low bidder, Rutherford Contracting
Limited, Gormley, tario be recommended for the contract for the Highway 2 Street
Lighting and Streetsdape Improvements, Bowmanville.
3.5. Queries with respel'~t to specifications, etc. should be referred to the Director of
Engineering.
3.6. This report has been reviewed for recommendation by the Purchasing Manager, with
the appropriate department and circulated as follows:
Concurrence: Director of
Attachments: 'I
Schedule "A" - By-law
Schedule "B" -Memo from Engineering Services & Letter from Aecom (Totten Sims Hubicki)
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2008-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Rutherford
Contracting Limited, Gormley, Ontario, to enter into agreement
for the Beech Avenue Reconstruction, Bowmanville, Ontario.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Rutherford Contracting Limited, Gormley, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of , 2009.
By-law read a third time and finally passed this day of , 2009.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
Schedule "B"
Clarington
Leading tAe Way
MEMO
TO: Jerry Barber, Purchasing Manager
FROM: Bruno Bianco, P. Eng., Design Engineer
DATE: December 8, 2008
SUBJECT: Highway 2 Streetscape Implementation (Bowmanville)
ProjectlD 5800-8310-08108,5800-8320-08100,5800-8390-08103
Green Rd Construction, Project ID 5800-8310-05120
CL 2008-31, Our File: CRC.Highway2.2
The Engineering Services Department has reviewed the recommendation provided by AECOM
and offers the following comments:
The total tendered project cost including design and tender fees as well as contract administration
fees, utility relocations, and contingencies for the project is $1,290,000.00. Budget implications
are as follows:
Tender Summarv
Project Budget Value/Source Tendered Surplus/(Deficit)
Value
Streetscape Implementation $568,540.00/Developer $650,000.00 ($81,460.00)
(2008) Account # 110 32 338 83278 7401 Recover Collected
Hwy 2 Sidewalk $310,000.00/Development $255,000.00 $55,000.00
(2008)A000UnI#110 32 331 83278 7401 Char eFund
Hwy 2 Street Light Installation $260,000.OOIDevelopment $315,000.00 ($55,000.00)
(2008)Accounl#110 32 324 83278 7401 Char eFund
Green Rd $70,000.00/Development $70,000.00 $0.00
(2007) Account # 110 32 330 83276 7401 Char eFund
Note. Costs including tlesign and tender fees as well as contract administration fees, utility relocations, and contingencies
In order to proceed with these works, our department would like to utilize the following additional
funds available:
• The remaining 2008 Federal Gas Tax fund in the amount of $81,460.00 for the Street
Lighting component of the Streetscape Implementation
• The transfer of unspent funds from the 2008 Hwy 2 Sidewalk account (development
charge funded) to the 2008 Hwy 2 Street Light Installation account (development charge
funded) in the amount of $55,000.00
Should the funding sources detailed above be available, we concur with the recommendation by
AECOM to award the contract to Rutherford Contracting Limited in the amount of $1,047,296.93
exclusive of G.S.T. The Engineering Department therefore proposes the following financial
breakdown for the project:
u~
, _ , ,~..
Project Fundin
Project Breakdown Value
Total Project Amount $1,290,000.00
Funding
Streetscape Implementation
(2008) Account # 110 32 338 83278 7401 $568,540.00
(2008) Federal Gas Tax (street Lighting> $81,460.00
Sidewalk Construction
(budget less $55,000.00 transfer)
(2008) Account # 11 D 32 331 83278 7401 $255,000.00
Street Light Installation
(budget plus $55,000.00 transfer)
(2008) Account # 110 32 324 83278 7401 $315,000.00
Green Road Streetscape
(2007) Account # 110 32 330 83276 7401 $70,000.00
Total Project DeficiUSur lus $0.00
Schedule "B"
Should the funding detailed above be acceptable, we recommend the report to Council move
forward based on the above apportionments. Attached for your files is the recommendation
provided by AECOM. Should you have any further questions, please feel free to contact the
undersigned.
Regards
~~~ _
Bruno' . Bi co, P. Eng.
Design Engineer
/dv
Attachment
cc Tony Cannella, Director of Engineering
Nancy Taylor, Director of Finance
David Crome, Director of Planning
William McCrae, P. Eng., AECOM
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379
Schedule "B"
AECOM
AECOM
513 Division Street, Cobaurp, ON, Canada K9A 6G6
T 905.372.2121 F 905.372.3621 vmw.aewm.com
November 28, 2008
Mr. A. S. Cannella, CET FAX: 905-623-9282
Director Engineering Services
The Municipality of Clartngton
40 Temperance Street
BOWMANVILLE,Ontario L1C3A6
Dear Sir:
Re: Highway 2 Streetscape and Street Lighting Improvements,
Contract No. CL2008-31, Municipality of Clarington
Project Number: 12-29701
Tenders for the above project were opened at the Municipal Offices on Thursday, November 20, 2008, at 2:15:00
p.m. local time. The bids received, exclusive of GST, are summarized as follows:
BIDDER TOTAL BID AMOUNT
(Excl. 6.S.T)
Rutherford Contractin Limited, Gormle ON 1 047 296.93
Sansar Contractin Limited, Ma le, ON 1,110,811.10
Ron Robinson Limited, Bowmanville, ON 1,162,475.18
Alois Brothers Concrete Contractors Limited, Toronto, ON 1,261,080.20
Peninsula Construction Inc., Fonthill, ON 1,314,703.17
Extension error as noted by Clarington Purchasing Department. $0.50 extension
error does not affect ranking of bids submitted.
AECOM has reviewed all bids accepted by the Clarington Purchasing Department and have confirmed the bid
values noted above. The bw bidder's submitted tender has been reviewed and is in order. References provided
by the Contractor, which include the City of Orillia, the City of Brampton and Goodwood Properties Inc. have been
contacted and comments received state that Rutherford Contracting Limited completed similar works
satisfactorily. Rutherford Contracting Limited has also completed contracts CL2004-44 (Clarington Fields
Baseball Facility), CL2006-08 (8owmanville) and CL2006-49 (Newcastle Waterfront Trail) for the Municipality of
Clarington which AECOM was the contract administrator, and completed the work satisfactorily.
The total project costs, excluding GST, are summarized on the attached Cost Apportionment. Should financing
be available, based on past performance and their low bid we recommend that Rutherford Contracting Limited be
awarded Contract CL2008-31 in the total amount of $1,047,296.93 (excluding GST).
Schedule "B"
Pape 2
The Municipality of Clarinpton
November 28, 2008
Should you require any additional information, please contact the undersigned.
Sincerely,
Totten Sims Hubicki Associates (1987) Limited,
doing business as AECOM
/~` ~r
C
Ron Albright, P.Eng.
ron. a I brig ht~aecom. com
RA:ym
Encl.
cc: Mr. Norm Clark, C.E.T., Municipality of Clarinpton
Mc Bruno Bianco, P. Enp., Municipality of Clarington
P:',OryA il,13~]B)Of'Certefp~11153 tlac
Schedule "B"
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