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~~~~~ REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: January 5, X009
Resolution #:C'lP~-CblO-[~q
Report #: CSD-001-09 File #: By-law #:
Subject: EMERGENCY EVACUATION CENTRE REQUESTS -
ULTIMATE SCHOOL-AGERS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report CSD-001-09 be received;
THAT Ultimate School-Agers be authorized to utilize the Courtice Community
Complex as an Emergency Evacuation Facility for "localized emergencies",
subject to the conditions on which this approval was given, as outlined in the
body of this report; and
3. THAT Ultimate School-Agers be advised of action taken.
Submitted by. Reviewed by:
J s P. ~aruana F anklin Wu
it ctor of ommunity Services ~,/ Chief Administrative Officer
GA/bc /(V~ ~'
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-5506
REPORT NO.c CSD-001-p9
1.0 BACKGROUND
PAGE 2
1.1 Staff received a request from Renee Sutton-Hardy, Operator Ultimate School-
Agers {Attachment #1) for permission to use the Courtice Community Complex
to temporarily evacuate children and staff from their before and after school
program.
1.2 Previously, Council.. approved the following to use our facilities as emergency/
temporary evacuation centres:
• Dr. Ross Tilley -YMCA Child Care, Garnet B. Rickard Recreation Complex
• Mother Teresa Elementary School, South Courtice Arena
• Little Tots Daycare Centre, Courtice Community Complex
• Marnwood Lifecare Long Term Care and Retirement Home -Garnet B.
Rickard Recreation Complex
• Kingsway Arms Management (Clarington) Inc. -Garnet B. Rickard
Recreation Complex
• P.R.Y.D.E -Newcastle & District Recreation Facility
• Dr. Ross Tilley Public School - Bowmanville Indoor Soccer/Lacrosse Bowl
The requests for school and child care facilities were granted with the
understanding the facilities would be used to relocate children so staff could
arrange pick up from the facility on the day of evacuation. For long term care
and senior's facilities the requests were granted with the understanding the
facilities would be used for the immediate evacuation of residents, while their
administrative staff sought more suitable arrangements. The approvals did not
include longer term relocation of the programs or participants.
Approvals were grainted under the provisions that the evacuation request would
be superseded by any Municipal, Regional or Provincial Emergency Plan, without
notice.
2.0 PROGRAM
2.1 Ultimate School-Agars plan to open their facility at 1656 Nash Road Courtice,
Units 4 & 5 with a licensed capacity of 60 children and 5 staff. In the event of an
emergency they will provide adequate adult supervision during the emergency
relocation to our facility.
2.2 For this request localized emergencies requiring evacuation could include fire,
flooding, natural gas leak, power failure, heating system failure, etc.
2.3 The Operator of this facility is aware that approval of the request will be
superseded by any',Municipal, Regional or Provincial Emergency Measures Plan,
REPORT NO.: CSD-001-p9
PAGE 3
without notice. They are also aware any emergency short term relocation is
subject to the availability of the facility and that any contractual commitments the
Municipality has for facility rentals will be honoured.
2.4 Based on the exceptions as noted above, staff supports both requests and is
recommending Council approval.
Attachment #1: Ultimate School -Agers
Interested parties to be advised of Council's decision:
Renee Sutton -Hardy, Operator
Ultimate School -Agers
Attachment #
to CSD-001-09
November 28, 2008
George Acom
Community Services Department
Manager of Facilities
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario
L1C 3A6
Dear Mr. Acorn,
I am writing to you to request the use of the Courtice Community Complex as a short
term emergency shelter.:
1 will be opening a befote and after school program in January 2009 and need to
designate a place where staff can safely keep the children until their parents arrive due to
an emergency. These e~ergencies maybe due to fire, flood, heating failure or power
shortage.
Courtice Clubhouse will be located at 1656 Nash Road Units 4 &5 in Courtice and will
host the licensed program Ultimate School-Alters. iJitimate School-Alters will have a
licensed capacity of 60, s staff of 5 and operate during non-school hours.
Thank you for taking the time to consider my proposal and I welcome any questions or
comments.
Sincerely,
Renee Sutton-Hardy
Operator, B.A.A. in E.C,E., B.A.
Ultimate School-Alters
(905)442-1558
drjenhardy@hotmail.com