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Energizi�l Ontario
REPORT #1
REPORT TO COUNCIL MEETING OF JANUARY 12, 2009
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, JANUARY 5, 2009
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RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-005-09 Environmental Stewardship 2008 Program Update
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(b) EGD-001-09 Monthly Report on Building Permit Activity For November
2008
(c) ESD-001-09 Monthly Response Report — November 2008
(d) Presentation —Wilson Little, P. Eng., St. Marys Cement— Regarding the
Proposed Bowmanville Plant Alternative Fuels Demonstration Project and the
Related Regulatory Approvals
2. PROPOSED ZONING BY-LAW AMENDMENTS TO ALLOW OFFICE FLOOR
SPACE ON THE GROUND FLOOR IN ADDITION TO PERMITTED SPECIAL
PURPOSE COMMERCIAL ZONE (C5) USES, TO REDUCE THE BUILDING
SETBACKS AND LOADING SPACE REQUIREMENTS — 45 AND 5 SPICER
SQUARE
APPLICANTS: 2154513 ONTARIO INC. AND 2143619 ONTARIO INC.
THAT Report PSD-001-09 be received;
THAT the rezoning application submitted by 2154513 Ontario Inc. and 2143619
Ontario Inc., be approved and that the proposed Zoning By-law contained in
Attachment 3 to Report PSD-001-09 be passed; and
THAT all interested parties listed in Report PSD-001-09 and any delegations be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report#1 2 January 12, 2009
3. BOWMANVILLE COMMUNITY IMPROVEMENT PLAN
GRANTS UPDATE
THAT Report PSD-002-09 be received for information; and
THAT all interested parties listed in Report PSD-002-09 and any delegations be
advised of Council's decision.
4. ORONO COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE
THAT Report PSD-003-09 be received for information; and
THAT all interested parties listed in Report PSD-003-09 and any delegations be
advised of Council's decision.
5. NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN GRANTS
UPDATE
THAT Report PSD-004-09 be received for information; and
THAT all interested parties listed in Report PSD-004-09 and any delegations be
advised of Council's decision.
6. PROPOSED AMENDMENT TO THE OSHAWA OFFICIAL PLAN AND
EASTDALE PART II PLAN; COMMENTS ON TWO DRAFT PLANS OF
SUBDIVISION IN THE CITY OF OSHAWA
APPLICANT: CITY OF OSHAWA; RALNA PARENT CORP INC./CAMEO
SUBSIDIARY CORP. AND BEECHNUT DEVELOPMENTS
CORPORATION INC.
THAT Report PSD-006-09 be received;
THAT the City of Oshawa be advised:
i) that the Municipality of Clarington has no objections to the approval
of the proposed amendments to Oshawa Official Plan and Eastdale
Part II Plan;
ii) that the Municipality of Clarington has no objections to the approval
of the proposed Draft Plan of Subdivision (S-0-2005-04) subject to
the conditions contained in Attachment 3 to Report PSD-006-09; and
iii) that the Municipality of Clarington has no objection to the approval of
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the proposed Draft Plan of Subdivision 18T-97027; and
THAT a copy of Report PSD-006-09 be forwarded to the City of Oshawa
Development Services Departments, the Region of Durham Planning and Legal
Departments and the Ontario Municipal Board.
Report #1 3 January 12, 2009
7. APPLICATION FOR REMOVAL OF HOLDING
OWNER: PRESTONVALE ROAD LAND CORPORATION & PAUL LYSYK
FAMILY TRUST
THAT Report PSD-008-09 be received;
THAT the application submitted by Prestonvale Road Land Corporation and Paul
a' Lysyk Family Trust, to remove the Holding (H) symbol to permit 52 single
detached units be approved;
THAT the By-law attached to Report PSD-008-09, to remove the Holding (H)
symbol, be passed and that the Region of Durham be forwarded a copy of Report
PSD-008-09; and
THAT all interested parties listed in Report PSD-008-09 and any delegations be
4 advised of Council's decision.
8. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF DECEMBER 11, 2008
THAT Report PSD-009-09 be received;
THAT Council concurs with the decisions of the Committee of Adjustment made
on December 11, 2008 for application A2008-0020 and that Staff be authorized to
appear before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment; and
THAT Council concurs with Staff that an appeal by the Municipality of the decision
made by the Committee of Adjustment on December 11, 2008 for application
A2008-0034 is not warranted. However, should an appeal be lodged by another
party, Staff be authorized to appear before the Ontario Municipal Board to defend
its original recommendation.
9. PROPOSAL TO CONVEY A ROAD ALLOWANCE SITUATED IN LOT 18
CONCESSION 5, FORMER TOWNSHIP OF DARLINGTON (HAMPTON)
That Report EGD-002-09 be received;
That the road allowance situated in Lot 18, Concession 5, further identified as Part
3 on Registered Plan 40R-25645 be closed and declared surplus and that the road
allowance be conveyed to Andy Meima;
^" That the applicant pay the appraised land value of$7,545.00 as well as all legal
and other financial costs associated with the transaction;
That Council pass the necessary by-laws to implement the recommendations of
Report EGD-002-09; and
That Andy Meima be advised of Council's decision.
Report #1 4 January 12, 2009
10. ASPEN SPRINGS WEST SUBDIVISION PHASE 2, PLAN 40M-2214,
BOWMANVILLE, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION
A� BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED
;y WORKS
THAT Report EGD-003-09 be received;
THAT the Director of Engineering Services be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2214; and
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THAT Council approve the by-laws attached to Report EGD-003-09, assuming
certain streets within Plan 40M-2214 as public highways.
11. EMERGENCY EVACUATION CENTRE REQUESTS -
`, ULTIMATE SCHOOL-AGERS
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THAT Report CSD-001-09 be received;
THAT Ultimate School-Agers be authorized to utilize the Courtice Community
Y Complex as an Emergency Evacuation Facility for "localized emergencies",
j subject to the conditions on which this approval was given, as outlined in the body
of Report CSD-001-09; and
THAT Ultimate School-Agers be advised of action taken.
12. 3rd QUARTER PARKING REPORT
THAT Report CLD-001-09 be received; and
THAT a copy of Report CLD-001-09 be forwarded to the Bowmanville Business
;4 Centre for their information.
13. CL2008-31, HIGHWAY 2 STREET LIGHTING AND STREETSCAPE
IMPROVEMENTS, BOWMANVILLE
THAT Report COD-001-09 be received;
THAT Rutherford Contracting Limited, Gormley, Ontario with a total bid in the
amount of $1,047,296.93 (Plus G.S.T.), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2008-31 , be
awarded the contract for the Highway 2 Street Lighting and Streetscape
j Improvements, Bowmanville. as required by the Engineering Department;
THAT $55,000.00 be reallocated from the 2008 Highway 2 Sidewalk account to
the 2008 Highway 2 Streetlight Installation account;
' THAT funds required in the amount of$1 ,290,000.00 (which includes
a $1,047,296.93 tendering, consulting and contingencies) be drawn from accounts
as follows:
Report #1 5 January 12, 2009
Department & Account Number Amount
Engineering Department - Capital Budget
• 2008 Streetscape Implementation,
Account #110-32-338-83278-7401 ........................................... $ 568,540.00
• 2008 Federal Gas Tax (Street Lighting) Component
of Streetscape Implementation ................................................... $ 81,460.00
• 2008 Sidewalk Construction,
Account #110-32-331-83278-7401 ........................................... $ 255,000.00
• Street Light Installation,
Account #110-32-324-83278-7401 .....................................$ 315,000.00
• 2007 Green Road Reconstruction,
Account #110-32-330-83276-7401 ............................................. $ 7000000
Total Funds Available $1,2 000. 0
;and J
THAT the attached By-law marked Schedule "A", attached to Report COD-001-09,
authorizing the Mayor and the Clerk to execute the necessary agreement, be
approved.
14. DELEGATION — TERRA SAYER, CANADIAN RED CROSS, DURHAM REGION
— DISASTER MANAGEMENT
? THAT the delegation of Terra Sayer, Canadian Red Cross, Durham Region
regarding Disaster Management be received with thanks.
15. DELEGATION — RICHARD WARD — PROPERTY STANDARDS ORDER FOR
3709 REGIONAL ROAD 9
THAT the delegation of Richard Ward regarding Property Standards Order for
3709 Regional Road 9 be received with thanks.
16. DELEGATION — RICHARD WARD — GPA RESOLUTION #GPA-697-08
's THAT the delegation of Richard Ward regarding GPA Resolution #GPA-697-08 be
received with thanks.
17. DELEGATION — DAVE WALLACE — REQUEST FOR A TIME EXTENSION FOR
OCCUPYING A SECOND DWELLING UNIT AT 4380 COURTICE ROAD
THAT the delegation of Dave Wallace regarding his request for a time extension
for occupying a second dwelling unit at 4380 Courtice Road be received.
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Report #1 6 January 12, 2009
18. CONFIDENTIAL REPORT REGARDING THE PROVISIONS OF BENEFITS TO
LOCALBOARDS
THAT Confidential Report COD-002-09 be received;
THAT the current provision of benefits for the Newcastle Arena manager, be
grandfathered and discontinued at the time that the incumbent leaves the existing
position;
THAT the request for the Newcastle Hall Board and the Clarington Older Adult
l Association Board for coverage of full time employees under the Municipal Benefit
program, paid for by the individual Boards, be denied;
THAT Council authorize the Clerk's Department, after consultation with Human
Resources, to provide notice of Council's decision on provision of benefits to
external groups, should similar requests be received in the future;
E THAT the Newcastle Hall Board, and the COAA Board, be advised of Council's
„I decision; and
THAT the Newcastle Hall Board, and any other such boards, be encouraged to
consult with the Clarington Board of Trade for possible options regarding this
matter.
19. ENGINEERING PROJECTS — UPDATE REPORT
THAT staff report back in due time on Engineering projects completed in 2008,
projects carried over from 2007 and 2008, including expected dates for completion
and associated budgets, and the status of the Mill Street South Underpass project
in the Village of Newcastle.
20. REQUEST FOR ADDITIONAL MONTHLY FINANCIAL REPORTING
WHEREAS in the year 2007, Clarington Council approved and made available to
the public the 2007-2010 Corporate Strategic Business Plan. The Mission
Statement contained in that document reads as follows: "TO PROVIDE
INFASTRUCTURE AND QUALITY SERVICES TO OUR COMMUNITY
STAKEHOLDERS THROUGH LEADERSHIP, ACCOUNTABILITY AND
RESPECT."
AND WHEREAS the Strategic Business Plan complements the other three
important planning and policy tools of Council: the Clarington Official Plan; the
annual operating budget; and the multiyear capital plan. Collectively, these
governance tools represent the cornerstones of all municipal government
decisions.
AND WHEREAS the Municipality of Clarington is in the approvals process for the
2009 Municipal Capital and Current Budget.
Report #1 7 January 12, 2009
AND WHEREAS the Municipality of Clarington's current revenues sources are as
follows: approximately 51% are generated from property taxes, and the balance is
generated from the following:
a) Payment-in-lieu/Linear taxation/Grants — 10%
b) Contributions from Reserves and Reserve Funds —21%
c) Licenses and Permits — 3%
d) User Fees — 10%
e) Interest on Investments — 2%
f) Interest on Taxes/fines — 2%
g) Other— 1%
AND WHEREAS each year the Municipality of Clarington depend upon these
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budgeted revenues to off-set the budgeted expenses.
AND WHEREAS a portion of these revenues are variable and are directly related
to the economic growth both within and outside the Municipality of Clarington.
AND WHEREAS in the event that there is a revenue shortfall in any given year,
such shortfall will impact the tax levy in the following year, effectively increasing
property taxes by the amount of the revenue shortfall.
AND WHEREAS Clarington Council is mandated to managing the assets of the
Municipality of Clarington in a fiscally responsible manner and to determine which
services and at what level those services will be provided to the people of
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Clarington.
AND WHEREAS in consideration of the current volatile economic global outlook,
Clarington Council desires to more closely monitor the revenues and expenses of
each department in the months ahead. The purpose of such monitoring is to:
a) protect the interests of the taxpayers in the Municipality of Clarington,
b) prevent any yearend surprises in revenue shortfalls,
c) improve the openness and transparency of the public reporting process,
d) provide an additional management and reporting tool for staff, council and
i the public, and
e) demonstrate to the taxpayer that Clarington Council is managing the assets
of the municipality in a fiscally responsibility manner.
{ NOW THEREFORE BE IT RESOLVED THAT the Chief Financial Officer, the
Chief Administration Officer and the Chief Executive Officer design a report which
provides: by department and on a monthly reporting basis; adequate information
for Staff to analyze and report to Council the variable growth related revenue and
the variable economic related revenues which could have an adverse effect on
achieving the 2009 Municipal Capital and Current Budget.