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HomeMy WebLinkAbout01/16/2009 Special Budget ~~fJ!~gron AGENDA SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: JANUARY 16, 2009 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST 3. PRESENTATION (a) Nancy Taylor, Director of Finance/Treasurer - 2009 Municipal Budget 4. DELEGATIONS (Draft List at Time of Publication - To be Replaced with Final List) (a) Angie Darlison, Executive Director, Clarington Older Adults Association (b) Sally Barrie, Community Care Durham, Clarington (c) Richard Toms and Jean-Michel Komarnicki, Visual Arts Centre of Clarington (d) Gail Rickard, Clarington Public Library Board (e) Martha Rutherford-Conrad, Clarington Museums and Archives (f) Marie Marano, Director of Corporate Services and Human Resources - 2009 Corporate Services Departmental Budget (g) Patti Barrie, Municipal Clerk - 2009 Municipal Clerk's Departmental Budget (h) Gord Weir, Director of Emergency Services - 2009 Emergency Services Departmental Budget (i) Tony Cannella, Director of Engineering Services - 2009 Engineering Services Departmental Budget U) Fred Horvath, Director of Operations - 2009 Operations Departmental Budget CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 G.P. & A. Agenda - 2 - January 16, 2009 (k) Joseph Caruana, Director of Community Services - 2009 Community Services Departmental Budget (I) David Crome, Director of Planning Services - 2009 Planning Services Departmental Budget 5. STAFF REPORTS (a) FND-001-09 - 2009 Current and Capital Budget (b) FND-002-09 - 2010 to 2013 Operating and Capital Forecasts 6. UNFINISHED BUSINESS 7. OTHER BUSINESS 8. ADJOURNMENT C1~iJ1gron REPORT FINANCE DEPARTMENT Meeting: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Friday January 16th, 2009 Resolution #: Report #: FND-001-09 File #: By-law #: Subject: 2009 CURRENT AND CAPITAL BUDGET Recommendations: It is respectfully recommended that the Special General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FNO-001-09 be received; 2. THAT Council approve the base 2009 Operating and Capital Budgets as outlined in Schedule "A", at an estimated tax levy impact of 1.30% (exclusive of tax policy impacts), as directed in FNO-001-09; 3. THAT Council provide direction on the items listed as added funding levels related to growth or new services excluding staffing levels as itemized in Schedule "B"; 4. THAT Council provide direction on the grants for External Agencies per their requests itemized in Schedule "C"; 5. That Council defer staffing changes to the 2010 budget year as shown on Schedule "0" as option 1, or alternatively consider the recommendations shown as option 2 on Schedule "0"; 6. THAT Schedules "E", "F", and "G" outlining Reserve and Reserve Fund Contributions and new Reserve Funds be approved; 7. THAT approximately $1,000,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; REPORT NO.: FND-001-09 PAGE 2 8. THAT the financing of capital projects, as outlined in the attached document be approved; 9. THAT the external agencies, referred to in Schedule "C" be advised of Council's decision regarding their grant request; 10. THAT for 2009, the net proceeds from the Mayor's Golf Tournament be directed to the Memorial Hospital Foundation - Bowmanville; 11. THAT the capital request from the Clarington Museums and Archives for $23,000 from the Bowmanville Museum Reserve Fund be approved; and 12. THAT the appropriate By-laws to levy the 2009 tax requirements for Municipal, - Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. /-7 ~<~,/ // / v Submitted by: , . .. Nancy Director Reviewed b.tJ~~ Franklin Wu, Chief Administrative Officer. NT /hjl REPORT NO.: FND-001-09 PAGE 3 OVERVIEW: 1.0 The 2009 budget is outlined in detail in the draft budget documents circulated in conjunction with this report. The approximate 2009 base impact is detailed in Schedule "A" attached hereto. 1.1 The Chief Administrative Officer and the Director of Finance have worked diligently with all departments to review all areas and identify savings. 1.2 This impact is after assessment growth, which is estimated at 3.0%. Every 1 % increase in the budget generally results in a tax increase of approximately $9.70 for the average residential taxpayer for the local portion of the tax bill (based on average value of $240,000). This does not include the impact of tax policy changes determined by the Region of Durham. 1.3 Based on the 2009 returned roll, Clarington assessment splits remain at 91 % for residential, farm and multi-residential and 9% for commercial and industrial properties. 1.4 Clarington continues to rely strongly on reserves and reserve funds to alleviate tax levy impacts. For 2009, the net annual draw on reserves and reserve funds remains at approximately $10 million not including $1,000,000 drawn from the Rate Stabilization Reserve Fund to offset the tax levy. This includes capital and current (operating). The summaries for the reserves and reserve funds are included in the attached Schedules "E", "F" and "G". 1.5 Consistent with prior years, interest revenue from the Port Granby Trust monies were factored in so as to mitigate the tax levy impact. Revenue increases for many departments where possible have been factored in. Ontario Municipal Partnership Fund (OMPF) will be received from the province and directly applied to offset the tax levy increase. This may be the last year that Clarington is eligible. Due to expected economic conditions, building and planning revenues are expected to decline. 1.6 For 2009, Clarington will experience minor increases in provincial offences act revenue and Veridian dividends. TAX RATE STABILIZATION: 2.0 Historically, Clarington has drawn on our Accumulated Surplus/Working Funds Reserve approximately $1,000,000 per year, on average. This is proposed to continue for 2009. However, ideally, the Municipality should start to reduce it's reliance on these funds. It should be a priority in future years' budgets to make some inroads into our reliance on this surplus or begin replenishing the balance in the Rate Stabilization Reserve. This is reflected in the forecast provided as a separate document. REPORT NO.: FND-001-09 PAGE 4 TAX POLICY CHANGES: 3.0 A long term strategic tax policy plan was approved in 2002 by the Region of Durham that will have an impact on the final tax rates. The 2009 update of the plan will be presented to Regional Council in early 2009. The tax ratio changes impact upon the relative share of the total taxes that each property class pays. A particular additional impact to Clarington relates to the education retained portion of payment-in-lieu properties such as Ontario Power Generation. In the 2008 provincial budget, a provincially mandated reduction in the industrial education rate was announced. As a result, Clarington will continue to experience a loss of revenue in this area. For 2009, any loss in this area will be included as a tax policy adjustment in the calculation of the final tax rates. STAFFING PROPOSAL: 4.0 The Municipality of Clarington has one of the leanest organizational staffing structures among similar size municipalities in Ontario. Our current workforce consisting of 265 full time employees and 369 part time/seasonal employees have served our 80,000 plus population and businesses with pride and customer service excellence. While the organization constantly strives for excellence in service delivery, it is essential to ensure we have sufficient staff resource to maintain such high standard. The organization has been in a staffing deficit situation in a number of service areas for the last few years primary due to the need to lessen the tax levy impact, and we have been stuck in. a 'catch-up' position since. Despite uncertain economic conditions, we expect the services we provide will continue to grow, albeit at a slower pace. In short, we need to catch up and we need to keep pace with growth. Purely from an organization perspective, staff has tabled an estimated need for 13 new staff and several organizational changes at the special council meeting held on November 21, 2008. 4.1 That said the budgetary impact associated with above staffing changes is significant. Staff is not oblivious to the current economic condition and impacts associated with the recent events affecting the automotive sector. In this regard, . we would recommend all the staffing changes as tabled previously be deferred to the 2010 budget year in an effort to lessen the tax levy impact. However, should council deem it necessary to allow for a few staffing changes, we have provided an alternative for a limited staffing ch~nges as per Schedule "0" to this report. CAPITAL BUDGET COMMENTARY: 5.0 The recommended impact on the tax base of the proposed Capital Budget is a decrease from last year of $65,301. This translates to a .20% tax levy decrease. REPORT NO.: FND-001-09 PAGE 5 5.1 There has been significant dialogue in recent years pertaining to the state of municipal infrastructure in Ontario. In Clarington, there have been only minor changes to the tax levy support to Capital since 2003. Clarington has the PSAB capital asset project underway and will be reporting on this as the project progresses. We are not recommending a tax levy increase for 2009 due to economic considerations but have factored 1 % per year into the forecast due to concerns over deteriorating conditions. If Council wishes to keep the tax levy support to capital consistent with prior years, Staff in the affected departments (primarily engineering- roads) will review their capital projects and incorporate projects to accomplish this. Council can also identify specific projects that they do not wish to proceed at this time. 5.2 Details of capital projects, by department, are included in the Draft Capital Budget. 5.3 Federal fuel tax proceeds have been incorporated into the Draft Capital Budget at $2,269,126. Recent announcements show a modest increase in this funding for 2010. 5.4 The Capital Budget is presented to Council for consideration and approval. The finandng for-most of the projects is a combination of Reserve, Reserve Funds, Development Charges and tax levy. CURRENT BUDGET IMPACTS: 6.0 Consistent with any other major employer, as well as all other municipalities, Clarington is experiencing costs increases in areas such as wage increases, insurance costs, winter maintenance costs, OMERS impact, fuel cost increases, utilities and facility maintenance costs. The balance of the Newcastle Aquatic Facility operating costs have also been incorporated. The current budget impacts are detailed in Schedule "A" to this report. DEBT STATUS: 7.0 Current projected annual debt repayment obligations for 2009 budget purposes total $3,912,714.46. This is comprised of debentures issued for the South Courtice Arena, the Bowmanville Indoor Soccer Facility, the MAC/Main Library, the Newcastle Aquatic facility, Total Hockey and the Newcastle branch library. 7.1 The total principal amount outstanding at January 1,2009 is $34,508,656. New debentures will be required in 2010/2011 for the Green Road Grade Separation/ Stevens Road extension/Mill Street works. The Newcastle Aquatic Facility debenture is now in place. As this debenture is 90% growth related, annual growth is required to maintain the debenture repayment obligations from development charges without impacting the tax levy. Growth numbers in 2007 and 2008 were somewhat lower than the prior year and this will be monitored in 2009. There may be potential implications on cash flow in late 2010. REPORT NO.: FND-001-09 PAGE 6 7.2 Total debt is now projected to be $43,600,000 most of which is growth-related through development charges. The projected debt may be reduced further subject to the amount of collections occurring in the Roads and Related Development Charges Reserve Fund between now and when the debentures will be issued. MUNICIPAL GRANT PROGRAM: 8.0 The Municipal grant program is aqministered through the Community Services Department. The budget presented via this report includes a total of $75,000 for the grant program ($5,000 has been reallocated to Courtice Rotary fireworks). Of that $75,000, traditionally $15,000 relates to three external agencies whereby their first $5,000 is budgeted through the municipal grant program with the balance through the normal budget process. The remaining $60,000 is allocated based on Council direction when the grant report is brought forward. Should Council change the practice pertaining to the three external agencies (Clarington Older Adults Association, Clarington Community Care and the Newcastle Community Hall), there will be an impact on the budget presented in this report. This is included as an option in Schedule "C". INSURANCE: 9.0 Insurance premium costs for 2009 appear to be stabilizing at this point. A budget increase of $130,000 has been incorporated into the draft current budget as an estimate due to deductible requirements for old claims now being resolved. RESERVE AND RESERVE FUND CONTRIBUTIONS: 1 0.0 Consistent with past practice, transfers between reserve funds are at times deemed appropriate to bolster balances in depleting reserve funds. For 2009 no significant changes are included on the Reserve and Reserve Fund summaries in the attached Schedules "E" and "F". EXTERNAL AGENCIES: 11.0 The requests from the external agencies, including the Museum, Library, Visual Arts Centre, Clarington Older Adults Board, etc. are detailed in the External Agencies section of the Draft Current Budget for Council to consider their requests on an individual basis and Schedule "C" to this report. The external agencies tab in the Draft Current Budget provides background information pertaining to the requests by the external agencies. The increase in budget requests for the external agencies total $194,195 for 2009, which is a 0.61 % total municipal levy increase. REPORT NO.: FND-001-09 PAGE 7 11.1 Details of the Clarington Museums and Archives Capital request for 2009 was not received in time to be included in the capital section of the budget, but are detailed under the external agencies tab in the budget binder. It is recommended that their capital request of $23,000 from the Bowmanville Museum Reserve Fund be approved. MANDATORY AND CORE VS NON-CORE SERVICES 12.0 At the budget education session with Council on November 21, 2008, some discussion ensued pertaining to mandatory and core services. It is worthy of discussion to clarify interpretations surrounding these issues. Mandatory municipal services are not necessarily the same as core services. The Municipal Act, S.O. 2001 includes section 11 pertaining to general municipal powers and the broad authority for services that municipalities may provide. Section 11 (2) indicates matters for which a municipality may pass by-laws including: 1. governance 2. accountability and transparency 3. financial management 4. public assets 5. economic, social, and environmental well-being of the municipality 6. health, safety and well-being of persons 7. services and things that the municipality considers necessary or desirable for the public, and 8. protections of persons and property. Section 11 (3) indicates the matters with spheres of jurisdiction of municipalities which include: 1. highways 2. transportation systems 3. waste management 4. public utilities 5. culture, parks, recreation and heritage 6. drainage and flood control 7. structures 8. parking 9. animals 10. economic development, and 11. business licensing. Municipal services generally fall into the above categories and may vary significantly between different municipalities. Mandatory services would generally relate to those pertaining to items described under subsection 11 (2) as listed above. REPORT NO.: FND-001-09 PAGE 8 12.1 Core services would generally include all mandatory services but may also contain some historical services that Council has deemed to be necessary for the public. This is sometimes referenced as public goods and natural monopoly infrastructure. These relate to goods or services that are essential for the public "good" or welfare and those that the private sector cannot undertake in any profitable sense. 12.2 Non-core services are generally those that are not necessary for the public good or welfare but are enjoyed by the public or have optional usage. 12.3 In the Clarington context, the budget documents are structured by service department rather than core VS. non-core services although there are significant correlations. Core services would typically include public works, public safety (Le. fire, by-law, building inspection), transportation, planning and development, and environmental services (Le. cemeteries) as well as the necessary administrative structures to provide those services and comply with provincial requirements. There are however, varied service level choices within these core services. 12.4 Non-core services could typically include grants, recreation and culture, social programs (Le. seniors' snowclearing) and general services (ie. marketing related activities etc). However, many of these are valued services determined by Council and may be argued to be important for a variety of public policy reasons. 12.5 Core services may also be determined through strategic planning exercises undertaken by Council to determine Council priorities. As mentioned above, the budget documents are structured based on a departmental format that would generally correlate with core services. FUTURE YEARS' BUDGETS: 13.0 There are certain known impacts for the 2010 budget year such as staffing, wage settlements, fire master plan implications, insurance costs, and normal inflationary impacts. Also, depending upon the growth and resulting funds collected for development charges for indoor recreation and library, there may be tax levy impacts for debenture repayment requirements for new facilities. As mentioned above, consideration must be given in 2010 to the Rate Stabilization Reserve Fund. 13.1 Other items for future consideration include increased tax support to roads (estimated at 1 % or $320,000). Detailed information pertaining to future years' budgets is included in the forecast documents reported separately. REPORT NO.: FND-001-09 PAGE 9 Attachments: Schedule "A" - 2009 Base Budget Impact Summary Schedule "B" - 2009 Additional Funding Options Schedule "C" - External Agencies Budget Requests Schedule "0" - Staffing Options Schedule "E" - Reserve Funds Schedule "F" - Reserves Schedule "G" - 2009 Operating - Reserves and Reserve Fund Contributions List of interested parties to be notified of Council's decision: · Clarington Museum and Archives · Clarington Older Adult Board · Clarington Public Library · Durham Region Community Care Association · John Howard Society (Firehouse Youth) · Newcastle Community Hall · Orono Cemetery Company · Visual Arts Centre of Clarington CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-4169 ANALYSIS OF TAX LEVY IMPACT 2009 BUDGET 2-Jan-09 SCHEDULE A: DESCRIPTION AMOUNT GENERAL REVENUE INCREASES: Growth Provincial Offenses Act Veridian Dividends Con't from Reserve re: tax write-offs Clerk's- Various Animal Services- Various Cemetery Revenues Bond Interest- Cemeteries Penalty and Interest on Taxes and AiR Engineering -Consent Permits Operations -Sportfield Rentals Operations -Miscellaneous CCC Daycare Revenue CIS Facilities Revenue CIS Fitness Revenue (965,925) (27,000) (27,200) (25,000) (9,750) (7,500) (21,500) (5,826) (12,000) (24,000) (15,000) (65,000) (28,500) (75,000) (60,000) (1,369,201) -4.28% EXPENSE REDUCTIONS: Benefit Savings Unclass Admin-Contingency Volunteer Program By-Law Travel Purchasing Consulting Corporate Advertising Finance- capital asset Utilities (10% challenge) Red'n in cont'n to Building R1F Various Tax Levy support to Capital Sidewalk Maintenance (329,569) (35,743) (5,500) (5,000) (3,500) (15,000) (12,500) (20,000) (55,000) (80,023) (65,301 ) (42,000) (669,136) -2.09% REVENUE DECREASES: Courtice Wpcp Assessment Marketing Advertising Souvenier Sales Building Permit Revenue CFC Aquatic Revenue CCC Aquatic Revenue Recreation Programs Planning Revenue 217,272 7,000 5,000 .100,000 10,000 33,000 26,000 154,000 552,272 1.73% CORPORATE: Em ployer Health Tax OMERS CPP 6,702 54,756 35,016 ANALYSIS OF TAX LEVY IMPACT 2009 BUDGET 2-Jan-09 SCHEDULE A: DESCRIPTION AMOUNT EI 4,301 Salaries (wage incr., grid, pay equity, severance) 733,112 Physician Recruitment 30,000 Insurance 130,000 Hardware/Software Maintenance 5,000 Assessibility Issues (net) 15,000 Animal Servo (Feed/janitorial/licence) 7,100 Municipal Election Reserve Cont'n 25,000 Clerk's Legal 10,000 By-Law Legal (net) 30,000 Legal (tax sales) 10,000 Unci Admin Legal 25,000 Unci Admin Tax write-off 20,000 Unci Admin Bank Service Charges 11,000 Unci Admin Professional Fees (D.C) 7,500 Unci Admin Audit Fees 5,000 Fire- Fuel/oil 15,000 Fire Phone/Fax (Admin and MOC) 11,200 Operations- Telephone 10,000 Operations- Newcastle Library 5,900 Street Lighting 82,000 Bridge Maintenance 10,000 BrushlTree Removal 5,000 Pavement Patching 40,000 Dust Control 10,000 Fleet Allocation (primarily winter control) 85,000 Sand/Salt 125,000 Newcastle Recreation Facility (net) 251,015 Facilities- Waste Disposal 10,150 Facilities- Repairs/Maint. Buildings and Equip. 18,300 Planning- Legal 10,000 Planning- Consulting and OP (net) 50,500 1,903,552 5.95% SCHEDULE A IMPACT: 417,487 1.30% SUMMARY: Schedule A Schedule B Schedule C 417,486.50 200,800.00 194,195.00 1.30% 0.63% 0.61% GRAND TOTAL IMPACT (excluding staffing) 812,481.50 2.54% ANALYSIS OF TAX LEVY IMPACT 2009 BUDGET 2-Jan-09 SCHEDULE B: DESCRIPTION AMOUNT PERCENT EXPENSE INCREASES: CORPORATE: Employee Wellness 10,000 0.03 Post Employment Benefit Funding 25,000 0.08 Communications- Design 12,300 0.04 Communications- Newsletter 15,000 0.05 Suppression Small Capital 4,500 0.01 Part time Firefighters 50,000 0.16 Applefest Transit 2,000 0.01 Ditch/Shoulder Maintenance 35,000 0.11 Catch Basin Maintenance 5,000 0.02 Pavement Marking 5,000 0.02 Guide Posts 5,000 0.02 Stormwater Maintenance 18,000 0.06 Fitness Equipment 14,000 0.04 SCHEDULE B TOTAL 200,800 0.63% GRANTS AND EXTERNAL AGENCIES 2009 BUDGET 2-Jan-09 SCHEDULE C: DESCRIPTION AMOUNT PERCENT EXPENSE INCREASES: AGENCIES: Newcastle Library {Full Year Operation} 40,000 N/A Library Grant {2,290,359 to 2,372,372} 82,013 3.58% Visual Arts Centre {154,000 to 186,500} 32,500 21.10% Newcastle Hall {remain at 13,OOO} - 0.00% Community Care {remain at 26,265} - 0.00% Clarington Museums {218,653 to 226,585} 7,932 3.63% Firehouse Youth {remain at 45,000} - 0.00% Older Adults (114,750 to 125,000) 10,250 8.93% Older Adult Reserve Fund cont'n 3,000 N/A Board of Trade {1 03,000 to 106,500} 3,500 3.40% Grant Program Realignment 15,000 20.00% OVERALL 194,195 0.61% . 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III " II: I!! cj~ 0 ~"2 ~ ~ Cl8! .:::: 5 itu: Q. f-O lOel < (.) ::;z ww CJ!!fillgton REPORT FINANCE DEPARTMENT Meeting: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Friday January 16th, 2009 Resolution #: Report #: FNO-002-09 File #: By-law #: Subject: 2010 TO 2013 OPERATING AND CAPITAL FORECASTS Recommendations: It is respectfully recommended that the Special General Purpose and Administration Committee recommend to Council the following: 1. THAT FNO-002-09 be received for information. Reviewed bQ ~~ ranklin Wu, Chief Administrative Officer. NT/hjl REPORT NO.: FND-002-09 PAGE 2 OVERVIEW 1.0 In June, 2008, Council requested that an operating and capital forecast be provided to Council in conjunction with budget deliberations for the 2009 year. The maximum total budget years that are permitted under the Municipal Act is five years. Therefore, the 2009 budget was circulated with a separate report and binder and 2010 to 2013 is presented here with a binder providing specific details. 1.1 Many factors come into play when dealing with multi-year future budgets. There is a great deal of uncertainty, particular when dealing with an overall five year budget window. There are also some rules pertaining to election years when dealing with multi-year budgets. Due to that uncertainty, rather than adopt the future year budgets, it is recommended simply that the forecast be received for information. It is provided to aid Council in decision making and as a general guide to prepare for the next several years. 1.2 As Council is keenly aware, there is significant economic uncertainty for the next 18 months to two years. This has had an impact on the forecast as we have tried to incorporate this into some of the cost drivers and implications on revenues that may be experienced. This is reflected in the assumptions underlying the forecast information provided. ASSUMPTIONS 2.0 A forecast extending out to the end of 2013 cannot be provided without an extensive number of assumptions that are critical to understanding what is - driving the end result. 2.1 Many of the significant assumptions pertaining to reserves and reserve funds are as follows: 1. 2010 to 2013 development charges rates are calculated using an estimated annual indexing percentage applied on January 1 st of each year starting at 3.0% for 2010 due to economic conditions and increasing to 4.5% by 2013 as the economy shifts. 2. It is very important to note that for the purposes of the forecast, no impact of the future results of the existing appeal to the development charges by-law is included as it is not able to be predicted at this time. Any negative outcome would have obvious negative implications on the cash flow into the development charges reserve funds and resulting negative impacts upon the capital budget that is funded from development charges as well as the repayment of development charge related debt. REPORT NO.: FND-002-09 PAGE 3 3. It is also assumed for purposes of this analysis that there will be no phase in or significant change in the development charges quantum occurs as a result of the total update to the development charges by-law that is required by mid-201 O. This may not be the case, but is impossible to predict at this time. 4. The number of residential units in each year that translate into development charges collections is estimated at 545 for 2010, 650 for 2011, 700 for 2012, and 690 for 2013. This may be overly optimistic in the early years and conservative in later years. 5. Interest earned in all reserve funds is calculated on the balances in those reserve funds as of October 2008. This may vary over the forecast time frame, particularly in those reserve funds not being replenished at the same rate they are being drawn upon. 6. The estimated interest rate used for predicting available reserve fund balances for capital financing is estimated at 2% for 2010 and escalates to 3.45% by 2013. This may also vary significantly and will have an impact upon the timing of capital works. 7. Those reserve funds that generate contributions were assumed to continue to do so on a fairly static basis. We are not able to predict at this time any greater level of certainty. 8. Some reserve funds required increased tax levy contributions in order to fund future required capital obligations. 9. It is assumed that the reliance on the rate stabilization reserve fund to stabilize the tax levy will be reduced over the forecast period. 2.2 Significant capital fund assumptions are as follows: 1. The reserves and reserve funds will continue to be a significant source of financing for the capital programs and the capital projects are therefore deferred in particular years where shortfalls were occurring until such a time as the costs can be supported by that reserve or reserve fund. 2. It was assumed that no new debt will be undertaken during the forecast period beyond that already identified. REPORT NO.: FND-002-09 PAGE 4 3. Due to the shrinkage in income in the reserve funds due to economic conditions and interest rate implications, the capital fund required additional tax levy support, even with deferral of projects. As a result, it was assumed that a 1 % increase in tax levy support for capital was approved annually. If this is not undertaken, the forecast projects that can be accomplished would be significantly impacted. 4. The capital forecast does not include any implications that may arise as a result of the PSAB capital asset exercise and potential provincial requirements that may flow from the PSAB reporting process. 5. The full amount of any federal gas tax funding has been applied to the capital budget. No other capital grants were included as none are predicted at this time. 2.3 Significant operating budget assumptions are as follows: 1. Inflation is assumed at approximately 3% for most general operating expenses. 2. Education retained will decline each year due to the provincial reduction in the education tax rate through until 2014. 3. While the Newcastle Fire Hall will be constructed during the forecast time period, no additional costs have been incorporated beyond staffing due to further analysis that will be required in this area and reported to Council at a later date. There is an estimated reduction in the part-time firefighter budget subsequent to the facility opening. 4. No significant changes in staffing models or service levels have been incorporated. Any changes to the Municipality's operating structure would have an impact upon the future budgets. The status quo was necessary in order to create a base forecast. 5. It is assumed in the forecast that Council have selected the minimal staffing option for new staff changes in 2009 with the balance of the staffing request that was presented at the Nov 21 budget education session deferred to 2010. The staffing forecasts provided by the department heads and reviewed by the CAO were then pushed out by one year. Any decisions made by Council pertaining to staffing will have a direct impact upon each future forecast year. 6. For the existing staff complement, continuing percentage increases have been applied consistent with prior year's experience. This has the potential to vary greatly as contracts come up for renewal over the forecast period. REPORT NO.: FND-002-09 PAGE 5 7. Employee benefit increases are assumed at 10% per annum. Again, this has the potential to vary greatly due to their unpredictable nature. 8. Assessment growth is assumed at 2% for 2010 escalating to 3% by 2013. 9. Revenues are assumed to increase modestly over the forecast period. 2.4 Listed above are the significant assumptions only. Each department would have made a series of assumptions embedded into each of their budget submissions for the forecast period. It is crucial to keep in mind that many of the above assumptions are very sensitive and therefore have a significant impact upon the end result. It is important to reiterate that the forecast is provided for information purposes only. There is a great deal of information provided throughout the detail pages in the attached binder based upon services provided by each department. OVERALL RESULTS 3.0 Based on the above assumptions, overall tax levy increases are predicted as follows: 2010-7.67%,2011- 2.77%,2012-1.56%,2013- 5.55% with an overall average of 4.14%. It is important to note that the forecast does not take the place of the Municipality's annual budget exercise. Each year, the current budget undergoes a great deal of scrutiny by the CAO as well as many iterations within each department. 3.1 It is also important to note that upper levels of government and other outside influences can create a very unpredictable environment for municipalities. As mentioned above, we have assumed the status quo generally throughout the forecasting exercise. In order for Council to assess the trends occurring, staff have transitioned some expenses over time to build in the tax levy impact (ie winter control) but have not otherwise made service cuts etc to achieve any desired outcome. CONCLUSION 4.0 It is the goal of staff that the forecast provided will provide a "big picture" perspective to Council of future cost pressures within each department and assist as a guiding document for decision making purposes. The fulsome annual budget exercise will take place each year whereby annual pressures are reevaluated and resulting decisions made. This will hopefully assist Council in a general way in the coming years in assessing service levels and public demands versus affordability to the taxpayer. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 HANDOUTS/CIRCULA TIONS GPA ~ ~ ~ _o..c! q 0 ~ .~ q ~ u c! .-4-J ~ 0 q u .~ 0 0 .-4-J .~ ~ .-4-J ~ U ~ ~ u q 0 Q) 0 lfJ 0 .-4-J ~ .~ ~ .~ ....--( Q) .-4-J ....--( Q) ~ Q) .-4-J Q) .~ U .-4-J ~ .-4-J 4-J 0 ~ ....--( ~ C/) Q) ....--( .~ ~ "'---"" .-4-J Q) ~ ~ .-4-J .~ Q) P-< C/) ~ U .-4-J Q) "'---"" C/) ~ ....--( "'---"" ~ ....--( ~ Q) Q) 8 ~ P-< .-4-J 4--J Q) h... ~ ~ q ~~ Q) 0 ....--( .-4-J ~ C/) Q) ~ ~ .-4-J "'---"" U u 8 .~ ~ u q ....--( ~ ....--( f-. 0 0 Q) ~ ~ ~ ~ .-4-J ~ U ~ .~ .-4-J U q .~ ~ ~ ~ ~ "U ....--( ~ q ~ C/) 0 u ~ 8 8 ~ "U U Q) ~ ....--( Q) Q) 0 8 8 ~ Q) C/) ~ u .~ C/) ....--( f-1 ~ .~ .~ 0 0 ~ ~ ~ > c U q ~ Q) u q f-1 0 ....--( .~ ~ .-4-J Q) ~ 0 ~ .-4-J C/) Q) .-4-J .-4-J Q) bJj ~ u q .-4-J bJj ~ .-4-J q .~ Q) ~ 0 U .-4-J .~ q ~ > .~ ~ ~ ....--( q ~ 8 ~ ~ Q) .~ ~ ~ ~ 0 ~ Q) 0 C/) ~ ~ ~ ....--( ....--( ~ .~ Z ....--( ~ u u ~ U u QI ~ .... .... .~ 0 ~ c::( ~ .~ ~ u c::( ~ ~ ~ ~ ~ ~ ~ ~ p ~ . ~ ~-- ~ ~ ~ q ~ ~ ~ ~ ~ ~ Cf) ~ .~ ~ .~ ~ ~ Cf) Cf) ~ ~ ~ ~ ~ \::3 \::3 Cf) ~ .~ ~ ~ Q) ~ ~ 0 ~ ~ u .~ ~ CJ ~ ~ ~ ~ ~ ~ ~ Q) ~ u ~ ~ ~ ~ 0 bJJ ~ ~ ""- ~ ~ ~ ~ ~ 4-l 'N. ~ ~ ~ q ~ Cf) 4-J ~ ~ ~ ~ q ~ 0 u 0 ~ ~ 0 ~ ~ ~ Cf) ~ 4-l ~ ~ . 0 ~ ~ a ~-- q 0 ~ ~ q Q) ~ ~ ~ ~ u .~ u ~ c':j ro .~ u Q) ro t4j ~ 4-J .~ ~ bJJ Q) ~ ~ ^ C/) ~ ~ .~ 0 ~ ~ 0 .~ ~ Q 0 0 0 "-- Q ~ 0 ~ () u Cf) ~ 4-J Q) U Q) ~ q ~ ~ ~ a a Q) "U 0 \::3 .~ q Q) Q) CJ .~ 4-l c':j Q) .~ 4-l ~ ro ~ b q ."-S ~ ~ ~ ~ ~ ~ u bJJ I ~ c\S ~ Q) 0 U 4-l .........-1 c':j ~ 0 ~ ~ ~ ~ 0 ~ ~ ~ v c':j ~ ~ ~ ~ ~ ~ > CI ~ U .. , , , ... ..., ... 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