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HomeMy WebLinkAbout01/05/2009 • n Energizing Ontario GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: January 5, 2009 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. MINUTES (a) Minutes of a Regular Meeting of December 1, 2008 401 5. PRESENTATIONS No Presentations 6. DELEGATIONS (Draft List at Time of Publication —To be Replaced with Final List) 601 (a) Terra Sayer, Canadian Red Cross, Durham Region, Regarding Disaster Management (b) Michael Hackenburger, Regarding Report PSD-124-08 Vincent Massey Neighbourhood Unit 7. PUBLIC MEETINGS (a) Applications to Amend the Clarington Zoning By-law 701 Applicants: 2143619 Ontario Inc. and 2154513 Ontario Inc. Report: PSD-001-08 8. PLANNING SERVICES DEPARTMENT (a) PSD-001-09 Proposed Zoning By-law Amendments to Allow Office 801 Floor Space on the Ground Floor in Addition to Permitted Special Purpose Commercial Zone (C5) Uses, to Reduce the Building Setbacks and Loading Space Requirements— 45 and 5 Spicer Square Applicants: 2154513 Ontario Inc. and 2143619 Ontario Inc. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 G.P. & A. Agenda - 2 - January 5, 2009 (b) PSD-002-09 Bowmanville Community Improvement Plan Grants 814 Update (c) PSD-003-09 Orono Community Improvement Plan Grants Update 821 (d) PSD-004-09 Newcastle Village Community Improvement Plan Grants 827 Update (e) PSD-005-09 Environmental Stewardship 2008 Program Update 832 (f) PSD-006-09 Proposed Amendment to the Oshawa Official Plan and 836 Eastdale Part II Plan; Comments on Two Draft Plans of Subdivision in the City of Oshawa Applicants: City of Oshawa; Ralna Parent Corp. Inc./ Cameo Subsidiary Corp. and Beechnut Developments Corporation Inc. (g) PSD-007-09 Commercial Recreational Vehicle Storage 844 (h) PSD-008-09 Application for Removal of Holding 851 Owner: Prestonvale Road Land Corporation & Paul Lysyk Family Trust (i) PSD-009-09 Monitoring of the Decisions of the Committee of 857 Adjustment for the Meeting of December 11, 2008 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-001-09 Monthly Report on Building Permit Activity for November, 901 2008 (b) EGD-002-09 Proposal to Convey a Road Allowance Situated in Lot 18 907 Concession 5, Former Township of Darlington (Hampton) (c) EGD-003-09 Aspen Springs West Subdivision Phase 2, Plan 40M-2214, 914 Bowmanville, `Certificate of Acceptance' and 'Assumption By-laws', Final Works Including Roads and Other Related Works 10. OPERATIONS DEPARTMENT No Reports 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-001-09 Monthly Response Report— November 2008 1101 G.P. & A. Agenda - 3 - January 5, 2009 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-001-09 Emergency Evacuation Centre Requests — Ultimate 1201 School-Agers 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-001-09 3rd Quarter Parking Report 1301 14. CORPORATE SERVICES DEPARTMENT (a) COD-001-09 CL2008-31, Highway 2 Street Lighting and Streetscape 1401 Improvements, Bowmanville (b) COD-002-09 Confidential Report Regarding the Provisions of Benefits to Local Boards 15. FINANCE DEPARTMENT No Reports 16. CHIEF ADMINISTRATIVE OFFICE No Reports 17. UNFINISHED BUSINESS 18. OTHER BUSINESS (a) Confidential Verbal Report From the Solicitor Regarding a Legal Matter Concerning an Appeal of Amendment to Development Charges By-law to the OMB (b) Confidential Verbal Report From the Solicitor Regarding a Legal Matter Concerning an Appeal by Thorsten Koseck of the Brookhill Secondary Plan (OPA 60) to the OMB 19. COMMUNICATIONS 20. ADJOURNMENT ClarjAMB r<oea s the Way General Purpose and Administration Committee Minutes December 1, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, December 1, 2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Purchasing Manager, Corporate Services, J. Barber Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Solicitor, Dennis Hefferon (arrived at 11:00 a.m.) Director of Operations, F. Horvath Director of Finance, N. Taylor Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak advised that on Tuesday, November 25th the Energy From Waste Site Liaison Committee held it's first meeting. Members were provided background information on the process from the beginning to date. Councillors Novak, Foster and Trim and Mayor Abernethy attended the meeting. 401 General Purpose and Administration Committee Minutes December 1, 2008 Councillor Hooper advised of the following upcoming events: • December 1St the CPR Holiday Train is scheduled to arrive in Bowmanville at 9:00 p.m. and there will be drop off stations for local food banks and live entertainment. • December 3`d ,is the Farmers Parade of Lights. • Thursday, December 18th the Clarington Older Adults Association will be hosting their Christmas Dinner and Dance. • December 5th will be the Annual Tree Lighting Ceremony in Bowmanville. Councillor Foster attended the Zero Waste Public Information Session on Thursday, November 25th at the Faith United Church. Over one hundred citizens attended this public information session. Councillor Woo advised the Committee of the following: • "Christmas in the Country" a three day self guided shopping tour was held on November 28th — 30th. This event has grown to 15 locations near Tyrone, Enniskillen, Hampton and Orono. • Phoenix Transportation has now relocated to Port Darlington Road, and Phoenix Transportation thanked Council for the time extension for compliance which allowed them to find their new location. Mayor Abernethy announced the following events: • Friday November 26th was the Staff Christmas and Awards dinner. In total there were over 580 years of long-term service recognized. He thanked Frank Wu, CAO and his staff for the work in organizing this event. • On Thursday, November 27th he and members of staff met with the Honourable George Smitherman, Minister of Energy and Infrastructure, regarding the OPG New Build and to begin building a relationship regarding the infrastructure requirements for the next few years. Mayor Abernethy thanked Councillor Novak for her past year of service as Deputy Mayor, and welcomed back Councillor Trim to the position of Deputy Mayor. MINUTES Resolution #GPA 558-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on November 17, 2008, be approved; and -2 - 402 General Purpose and Administration Committee Minutes December 1, 2008 THAT the minutes of the special meeting of the General Purpose and Administration Committee held on November 21, 2008, be approved. CARRIED PRESENTATIONS Dave Hardy, Hardy Stephenson & Associates Ltd., addressed the Committee regarding Report PSD-126-08, Municipal Peer Review on the Port Granby Project. Mr. Hardy stated the plant in Port Hope has been in existence since 1955 and continued to the late 1980's. One of the concerns with the Port Granby site is leachate in the soil. Mr. Hardy informed the Committee over 400,000 cubic meters of waste needs to be moved to the new facility and the report has gone through an extensive review process. The Addendum reflects the continuation of the regulatory review process and addresses questions that are important to the overall design of the Long-Term Waste Management Facility. He informed the Committee of the components to the Addendum Report which are: groundwater flow modeling and analysis, water treatment requirements and technologies, bluff seepage, and public and worker dose calculations.. Mr. Hardy stated the Addendum also provides a sufficiently comprehensive assessment of the environmental affects of the Port Granby Project. The Municipal Peer Review Team is satisfied with the EA process to date. The final steps are to finalize the Draft Screening Report which will include having the Federal, Provincial governments and the public review and comment on this Report. Mr. Hardy informed the Committee there are two stages to this process: one to clean up the site to the Canadian Health Standards and the second to return the site back to its natural state, which is expected to take approximately 50 years. The Ganaraska Conservation Authority will be performing an up-stream and down-stream monitoring of the water. DELEGATIONS Alfred Frendo-Cumbo addressed the Committee regarding Report CLD-033-08. He informed the Committee he had researched the By-law and felt confident that he would not be in violation as his truck would not exceed the weight restriction outlined in the By-law. He stated the truck in question has never been parked in his driveway with a load. He has honoured the request of the By-law Division and has not parked his truck in his driveway until he was able to address the Committee with his concerns. Parking elsewhere has created an inconvenience and undue financial burden and stress on him. Mr. Frendo-Cumbo would like to see this issue addressed so it does not escalate to a dispute between he and the Municipality. He inquired if there are other vehicles parked within the Municipality that are not complying with this By-law and have not been addressed. Mr. Frendo-Cumbo stated his solution is just a temporary one and he will continue to look for a permanent place to park the truck but for now would like to have the Committee allow him to park it in his driveway. - 3 - 403 General Purpose and Administration Committee Minutes December 1, 2008 Mary Flynn-Guglietti addressed the Committee regarding Addendum to Report PSD-077-08. Ms. Flynn-Guglietti informed the Committee that a number of motions brought forward in the past had failed which resulted in the proposal being sent back to staff for further review. This application process has been on-going for seven years. She thanked staff for considering the applicant's concerns as well as the concerns of the Municipality. Ms. Flynn-Guglietti informed the Committee that the Addendum Report raises matters of great concern. She would like to see the following amendments to Addendum 2 to Report PSD-077-08: • Attachment#1 Actual Amendment 1.c) amended to delete the six year reference to construction of a hotel for the location, if the applicant can show they are actively pursuing a hotel. • Attachment#2 2.d.ii) amended to reflect an increase to 2790 square meters to the floor area which would allow for more flexibility and still not undermine the downtown core. • Attachment#2 2.d.i) the reference to hotel be deleted in it's entirety, as it currently states the area for the hotel is 3.5 acres and the hotel would only occupy 1 acre which would leave 2.5 acres vacant if they were unable to secure a hotel for the property. Linda Gasser addressed the Committee regarding the Procedural By-law amendments. Ms. Gasser has concerns the democracy and public access to Committee and Council is being dismantled. The change in the length of time for delegations from ten minutes to five does not allow the delegate sufficient time to express their concerns and not allowing the public to speak at Council regarding issues not on the agenda is not fair to citizens who are not able to make it to the General Purpose and Administration meetings held during the day. Ms. Gasser believes that part of the public's responsibility is to help educated Council on issues they may not be familiar with or have the time to investigate therefore helping Council to perform their due diligence. She expressed concerns regarding the two individuals who were banned from making future delegations until an apology was received and feels this may be an extension of the Mayor's inexperience in handling public opposition to matters. She requested that Council defeat the Procedural By-law amendment scheduled for consideration at the Council meeting scheduled for Monday, December 8m Linda Gasser spoke to the Committee regarding Public Consultation and Public Information Sessions. Ms. Gasser would like to know how long the Municipality will wait to hear from the Region as to whether or not they would be willing to participate in a Public Information Session on the Energy From Waste issue. Ms. Gasser has concerns with the estimated costs for the Public Information Sessions which were presented to Council earlier this year. She stated the estimated costs for such a session could be reduced even more if Council were to let the public help promote and organize the event. She informed the Committee some residents took it upon themselves and organized an information session on Thursday, November 27th, regarding the Provincial Zero Waste initiatives and the Incinerator EA Study. This event was attended by Councillors Woo, Foster and Hooper as well as Whitby Regional Councillor Don Mitchell. Over one hundred citizens attended this session and two guest speakers; Dr. -4 - 404 General Purpose and Administration Committee Minutes December 1, 2008 Sean Godfrey, Chief of Pediatrics at Lakeridge Health Oshawa and Ms. Claudia Marsales, Manager Waste Management from the Town of Markham. She noted that neither of these two guest speakers charged a fee for attending this session. The total cost for this event was $228.22. Ms. Gasser would like to know what Council will be doing before the Region of Durham adopts the EA study at their June 24, 2009 meeting. Richard Ward addressed the Committee regarding the Property Standards Order issued on his property. He stated that he is trying to comply with this Order but feels the requests keep changing and he is unable to comply. He has suffered some health issues recently which has set him back. Mr. Ward has concerns the complaint is solely based on a complaint from one individual and there are properties in worse conditions than his. He stated he is unable to get a fair hearing in court as the Solicitor for the Municipality raises issues in court that are unfair and fabricated. He stated there may be ulterior motives and does not want his delegations to be received with thanks. He wants a legitimate investigation done. Councillor Foster raised a point of order with respect to comments by Mr. Ward regarding the Municipality's Solicitor. Nadia McLean-Gagnon was called but was not in attendance. Elva Reid addressed the Committee regarding Report CLD-031-08, Kendal Crown Lands. Ms. Reid informed the Committee the lands were protected by the Province in the early 1960's. She expressed concerns with trespassing, safety problems associated with these lands, and because the population has doubled the lands have become more important. Ms. Reid advised that a public meeting had been held recently by the Ontario Federation of Anglers and Hunters regarding the plans for the property and indicated that more people would have attended this meeting if they had been better informed. She would like to see the lands included with the review of the Municpal Official Plan. Ms. Reid requested the Committee take more time to find out how these lands could be best used to serve the community, what use the community would like to see for the lands, and what does the Ministry of Natural Resources have planned for the lands. She requested that the By-law not be repealed at this time. Resolution #GPA-659-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the Committee recess for 10 minutes. CARRIED Meeting reconvened at 11:18 p.m. - 5 - 405 General Purpose and Administration Committee Minutes December 1, 2008 Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Clarington Official Plan and Zoning By-law and Approve a Draft Plan Subdivision Applicant: Far Sight Investments Limited Report: PSD-124-08 Susan Ashton, Senior Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-124-08. No one spoke in support of or opposition to Report PSD-124-08. Bob Schickedanz, co-owner of the property was present along with Rick Schickedanz (co-owner) and Nick Mensink, Sernas Associates, to address any questions or concerns raised at the Public Meeting. Mr. Schickedanz advised the Committee that he concurs with the recommendations contained in Report PSD-124-08, and is looking forward to working with staff to resolve any outstanding issues. There were no questions or concerns raised during the Public Meeting. (b) Subject: Application to Amend the Zoning By-law and for Draft Plan of Subdivision Applicant: West Diamond Properties and Players Business Park Ltd. Report: PSD-125-08 Cynthia Strike, Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-125-08. No one spoke in support of or opposition to Report PSD-125-08. Kate Cooper and Bob Abraham, Metrus Development Inc. were present on behalf of the applicant to address any concerns or questions raised at the Public Meeting. They provided the Committee with a verbal update supported by a PowerPoint presentation of the proposed development. Ms. Cooper thanked staff for their time and effort in this collaborative process. Ms. Cooper acknowledged that the Planning Staff has a number of concerns and the applicant is going to continue to work with staff to resolve these concerns. Mr. Abraham advised the design of the development was done to be a grid pattern with mixed types of houses and roads. This development will have sidewalks on both sides and plenty of green space. There will be common frontage for this development in the way of parks and there will be walkways to the valley lands to the east of the development. Mr. Abraham stated he does not believe parking will be an issue for the proposed development but acknowledged there may be concerns with properties fronting the park. The concerns raised regarding visitor parking will be addressed during the design stage. There were no questions or concerns raised during the Public Meeting. - 6 - 406 General Purpose and Administration Committee Minutes December 1, 2008 PLANNING SERVICES DEPARTMENT REVISED APPLICATION FOR PROPOSED PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT AND FOR AN OFFICIAL PLAN AMENDMENT TO DELETE A PUBLIC ELEMENTARY SCHOOL SYMBOL, INCREASE THE VINCENT MASSEY NEIGHBOURHOOD UNIT ALLOCATION AND POPULATION APPLICANT: FAR SIGHT INVESTMENTS LIMITED Resolution #GPA-660-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-124-08 be received; THAT applications to amend the Clarington Official Plan and Zoning By-law and for a proposed draft plan of subdivision, submitted by Far Sight Investments Ltd., continue to be reviewed to address outstanding issues; and THAT all interested parties listed in Report PSD-124-08 and any delegations be advised of Council's decision. CARRIED PROPOSED PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT TO PERMIT 426 RESIDENTIAL UNITS APPLICANT: WEST DIAMOND PROPERTIES INC. AND PLAYERS BUSINESS PARK LTD. Resolution #GPA-661-08 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report PSD-125-08 be received; THAT the application for proposed Plan of Subdivision S-C-2004-004 and Zoning By-law Amendment ZBA 2004-049 submitted by West Diamond Properties Inc. and Players Business Park Ltd. continue to be processed; and THAT all interested parties listed in Report PSD-125-08 and any delegations be advised of Council's.decision. CARRIED . 7 - 407 General Purpose and Administration Committee Minutes December 1, 2008 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF NOVEMBER 13, 2008 Resolution #GPA-662-08 Moved by Councillor Hooper, seconded by Councillor Trim THAT Report PSD-127-08 be received; and THAT Council does not concur with the decision of the Committee of Adjustment made on November 13, 2008 for application A2008-0033 and authorizes staff to appeal the decision to the Ontario Municipal Board. CARRIED MINUTES OF SETTLEMENT FOR APPEAL OF MINOR VARIANCE FOR PAUL AND SHARON JEFFERSON Resolution #GPA-663-08 Moved by Mayor Abernethy, seconded by Councillor Hooper THAT Report PSD-128-08 be received; THAT Council approve the Minutes of Settlement between Paul and Sharon Jefferson and the Municipality of Clarington contained in Attachment 2 to Report PSD-128-08; THAT the By-law authorizing the Mayor and Clerk to execute the Minutes of Settlement contained in Attachment 3 to Report PSD-128-08 be approved; and THAT the Municipality's Solicitor and staff be authorized to present the Minutes of Settlement to the Ontario Municipal Board to request that the Board approve the amendments to the decision of the Committee of Adjustment. CARRIED REGIONAL OFFICIAL PLAN AMENDMENT TO PERMIT THE SEVERANCE OF A DWELLING THAT WILL BE RENDERED SURPLUS AS A RESULT OF THE ACQUISITION OF A NON-ABUTTING FARM PROPERTY APPLICANT: TERI E. BELL Resolution #GPA-664-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-129-08 be received; - 8 - 408 General Purpose and Administration Committee Minutes December 1, 2008 THAT the Regional Municipality of Durham be advised that the Municipality of Clarington recommends that the application to amend the Durham Regional Official Plan (ROPA 2008-0002) as submitted by Teri E. Bell, to permit the creation of a new lot for an existing dwelling that will be rendered surplus as a result of the acquisition of a non-abutting farm property, be approved; THAT the Regional Municipality of Durham Planning Department be sent a copy of Report PSD-129-08; and THAT all interested parties listed in Report PSD-129-08 and any delegations be advised of Council's decision. CARRIED AMENDMENT TO APPLICATION FEES BY-LAW PLANNING AND DEVELOPMENT APPLICATIONS Resolution #GPA-665-08 Moved by Councillor Woo, seconded by Councillor Foster THAT Report PSD-131-08 be received; and THAT the By-law Amendment (Attachment 1 to Report PSD-131-08), detailing the specific amendments to By-law 96-032, being a By-law to require the payment of fees for information and services provided by the Municipality of Clarington, as amended, be approved. CARRIED APPEAL OF OFFICIAL PLAN AMENDMENT 60 - BROOKHILL SECONDARY PLAN Resolution #GPA-666-08 Moved by Councillor Woo, seconded by Mayor Abernethy THAT Report PSD-132-08 be received for information. ,CARRIED PORT GRANBY PROJECT — EXTENSION OF CONTRACT FOR MUNICIPAL PEER REVIEW SERVICES Resolution #GPA-667-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-126-08 be received; - 9 - 409 General Purpose and Administration Committee Minutes December 1, 2008 THAT the existing contract with Hardy Stevenson & Associates Limited, Toronto for Consulting Services, Port Granby Long-Term Low-Level Radioactive Waste Management Project, be extended.to the end of 2010; THAT the total funds required be expensed to Account 100-50-385-10175-7160; THAT the By-law attached to Report PSD-126-08, as Attachment 1, authorizing the Mayor and Clerk to execute the agreement, be approved; and THAT all interested parties be advised of Council's decision. CARRIED Resolution # GPA-668-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the agenda be altered to consider Addendum 2 to Report PSD-077-08 at this time. CARRIED APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW BY BOWMANVILLE CREEK DEVELOPMENTS INC. TO PERMIT A WIDER RANGE OF COMMERCIAL USES Resolution #GPA-669-08 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-077-08 be lifted from the table; THAT the Addendum and Addendum 2 to Report PSD-077-08 be received; THAT Official Plan Amendment No. 54 to the Clarington Official Plan to provide a wider range of commercial uses on the lands owned by Bowmanville Creek Developments Inc. be approved as indicated in Attachment 1 to Addendum 2 to Report PSD-077-08 and that the necessary by-law (Attachment 1 to Addendum 2 to Report PSD-077-08) be passed; THAT the application to amend the Municipality of Clarington Zoning By-law 84-63, as amended, be approved and.that the by-law as contained in Attachment 2 to Report PSD-077-08 be passed; . THAT, subject to Recommendation 6 of this Resolution, an exception to the Municipality's policy and practice be granted to provide for a private open space area within the valley lands on an,area of approximately 1.6 hectares, provided that a hotel containing more than 85 guest rooms is constructed on the lands zoned (H) C5-15; - 10 - 410 General Purpose and Administration Committee Minutes December 1, 2008 THAT, prior to adopting the proposed amendments, an agreement of purchase and sale be made between the applicant and the Municipality-to-the satisfaction of the Municipality's Solicitor providing for the transfer of the fee simple interest and possession of the lands zoned (H) EP-16 for nominal consideration if six (6) years following the date when the zoning by-law comes into effect a hotel which satisfies Recommendation 5 of this Resolution has not been constructed on the lands zoned (H) C5-15; THAT an appropriate by-law be passed for the Mayor and Clerk to execute an agreement; THAT copies of the Addendum and Addendum 2 to Report PSD-077-08 and Council's decision be forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Addendum 2 to Report PSD-077-08 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motions) Resolution #GPA-670-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT the foregoing Resolution #GPA-669-08 be amended to add the following paragraph: "THAT the draft by-law (Attachment 2 to Addendum 2 to Report PSD-077-08) be amended to delete 2. Section 20.4.15 d., thus deleting the restrictions imposed upon uses of buildings unless a building permit has been issued for a hotel". MOTION LOST Resolution #GPA-671-08 Moved by Councillor Woo, seconded by Councillor Hooper THAT the foregoing.Resolution #GPA-669-08 be amended to add the following: "THAT the Director of Planning Services continue to work with the developer to define the appropriate hotel area on the subject lands; and THAT the draft by-law Attachment 2 to Addendum 2 to Report PSD-077-08 be amended to delete 2. 20.4 15 d. i) (dealing with restrictions imposed upon uses of buildings unless a building permit has been issued for hotel) and replace At with a new C-5 zone that only permits a hotel." CARRIED - 11 - 411 General Purpose and Administration Committee Minutes December 1, 2008 Resolution #GPA-672-08 Moved by Councillor Foster, seconded by Councillor Woo THAT the foregoing Resolution #GPA-669-08 be amended to add the following: "THAT the draft by-law, Attachment 2 to Addendum 2 to Report PSD-077-08 be amended to allow 30,000 square feet in aggregate across both zones as referenced in 1. 20.4.14 d. ii) and 2. 20.4.15 d. iii) and iv)." CARRIED The foregoing Resolution #GPA-669-08 was then put to a vote and carried as amended. Resolution #GPA-673-08 Moved by Councillor Woo, seconded by Mayor Abernethy THAT the Committee recess for half an hour. CARRIED The meeting reconvened at 1:27 p.m. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT VALIANT SUBDIVISION PHASE 3, BOWMANVILLE PLAN 40M-2020 `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-674-08 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report EGD-052-08 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works constructed within Plan 40M-2020; and THAT Council approve the by-laws attached to Report EGD-052-08, assuming certain streets within Plans 40M-2020 and 40R-20151 as public highways. CARRIED - 12 - 412 General Purpose and Administration Committee Minutes December 1, 2008 ASPEN SPRINGS SUBDIVISION PHASE 213, PLAN 40M-1734 (PART OF), BOWMANVILLE, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAWS', ROADS AND ABOVE GROUND SERVICES INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-675-08 Moved by Councillor Trim, seconded by Councillor Woo THAT Report EGD-053-08 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Roads and Above Ground-Services, which include roads and other related Works, constructed within Plan 40M-1734; and THAT Council approve the by-laws attached to Report EGD-053-08, assuming certain streets within Plan 40M-1734 as public highways. - CARRIED FRONT-ENDING AGREEMENT BETWEEN SCHICKEDANZ BROS. LIMITED AND THE MUNICIPALITY OF CLARINGTON: DELETION FROM THE TITLE TO LOTS 13 TO 18 ON REGISTERED PLAN OF SUBDIVISION 40M-2094 Resolution #GPA-676-08 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report EGD-054 708 be received and approved; and THAT Council pass a by-law (Attachment 1 to Report EGD-054-08) to authorize the Mayor and Municipal Clerk, on behalf of the Municipality of Clarington, to enter into the agreement with 511060 Ontario Limited which is referred to in paragraph 2.1 of Report EGD-054-08 and to authorize the Municipality's Solicitor to take all necessary steps to register the agreement on the title to Lots 13 to 18, inclusive, shown on registered Plan of Subdivision 40M-2094. CARRIED - 13 - 413 General Purpose and Administration Committee Minutes December 1, 2008 Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT HEAVY RAIN EVENTS 2008 Resolution #GPA-677-08 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report OPD-009-08 be received for information. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT MUNICIPAL GRANT REVIEW Resolution #GPA-678-08 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report CSD-024-08 be received; THAT the revised Community Grant Policy(Attachment #1 to Report CSD-024-08) and Community Grant Application Form (Attachment#2 to Report CSD-024-08) be approved; THAT funding requests historically received through the Municipal Grant Program from the Newcastle Community Hall, Community Care Durham-Clarington and the Clarington Older Adult Association be re-directed to the Municipal budget process; THAT funding of the Municipal Grant Program of$1 per capita be preserved; and THAT requests from Community Organizations for financial assistance or for the waiving of fees for Municipal Recreation Facilities received by the Clerks Department be forwarded directly to the Community Services Department for an eligibility review and report to the General Purpose and Administration Committee. CARRIED AS AMENDED (See following motions) - 14 - 414 General Purpose and Administration Committee Minutes December 1, 2008 Resolution #GPA-679-08 Moved by Councillor Novak, seconded by Councillor Trim THAT the foregoing Resolution #GPA-678-08 be amended to add: "THAT an exception to the Grant Policy be approved to extend the funding to the Rotary Club to 2010." MOTION WITHDRAWN Resolution #GPA-680-08 Moved by Councillor Novak, seconded by Councillor Trim THAT the foregoing Resolution #GPA-678-01 be amended to add: "THAT $5,000 be removed from the Grant Program funds and transferred to Corporate Services to be applied only to the assistance in funding of Canada Day Celebrations"; and THAT paragraph 4 of this Resolution be amended to add "less $5,000 transfer to Corporate Services" immediately following "$1 per capita." . CARRIED The foregoing Resolution #GPA-678-08 was then put to a vote and carried as amended. CLARINGTON OLDER ADULT ASSOCIATION STRATEGIC PLAN Resolution #GPA-681-08 Moved by Mayor Abernethy, seconded by Councillor Novak THAT Report CSD-025-08 be received for information. CARRIED DECOMMISIONING NEWCASTLE LIONS POOL Resolution #GPA-682-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report CSD-026-08 be received; THAT staff be authorized to take the necessary action to decommission the Newcastle Lions Pool; - 15 - 415 General Purpose and Administration Committee Minutes December 1, 2008 THAT the property be transferred to the Municipal Parkland Inventory; THAT staff be authorized to liaise with the Lions Club of,Newbastle in designing and dedicating an appropriate commemorative plaque; THAT all necessary funds be drawn from the proposed 2009 Newcastle Lions Pool operating budget; and THAT the Lions Club of Newcastle be advised of action taken. CARRIED Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT KENDAL CROWN LAND Resolution#GPA-683-08. Moved by Mayor Abernethy, seconded by Councillor Robinson THAT Report CLD-031-08 be referred back to the Municipal.Clerk for a further report to clarify the matters raised by Elva Reid at today's meeting, including: What use of these lands would best serve the community? • What use would the community like? o What does the Ministry of Natural Resources plan to do with the lands? CARRIED REPEAL OF HERITAGE DESIGNATION BY-LAW Resolution #GPA-684-08 Moved by Councillor Foster, seconded by Councillor Novak THAT Report CLD-032-08 be received; THAT the by-law attached-to Report CLD-032-08 as Attachment No. 1 to repeal the designation of 25-27 King Street West, Bowmanville, be forwarded to Council; - 16 - 416 General Purpose and Administration Committee Minutes December 1, 2008 THAT the Municipal Clerk be authorized to carry out all actions necessary to complete the process of repealing the property designation pursuant to the Ontario Heritage Act, R.S.O. 1990, c.0.18 and detailed within Report CLD-032-08; and THAT the property owner, the Clarington Heritage Committee and the Ontario Heritage Trust be advised of Council's decision. CARRIED ZONING INFRACTION — KINGSVIEW COURT, COURTICE — MR. ALFRED FRENDO-CUMBO Resolution #GPA-685-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report CLD-033-08 be received; THAT the weight restriction contained in Section 3.16(g) of the Municipality's Zoning By-law 84-63, as amended, be upheld on Kingsview Court, Courtice; and THAT Alfred Frendo-Cumbo be advised of Council's decision. CARRIED SCHEDULE OF MEETINGS — 2009 - 2010 Resolution #GPA-686-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report CLD-034-08 be received; and THAT the meeting schedule for 2009 and 2010 be amended as reflected in Attachment No. 1 to Report CLD-034-08. CARRIED PROPOSED IDLING CONTROL BY-LAW . Resolution #GPA-687-08 Moved by Councillor Woo, seconded by Councillor Foster THAT Report CLD-035-08 be received; THAT the By-law to prohibit excessive vehicle idling, attached to Report CLD-035-08, be forwarded to Council for approval; and - 17 - 417 General Purpose and Administration Committee Minutes December 1, 2008 That the interested parties listed in Report CLD-035-08 be advised of Council's decision. CARRIED Mayor Abernethy chaired-this portion of the meeting. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT '2007 AUDIT MANAGEMENT LETTER COMMENTS AND RECOMMENDATIONS Resolution #GPA-688-08. Moved by Councillor Hooper, seconded by Councillor Novak THAT Report FND-030-08 be received; and THAT the actions taken as identified in the attachment to Report FND-030-08 be endorsed. CARRIED NOT SUFFICIENT FUNDS (NSF) FEES INCREASE Resolution #GPA-689-08 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report FND-031-08 be received; THAT Council approve the NSF fee increase to $35.00, effective January 1, 2009; and THAT Council approve a charge of $35.00 for refund cheques to Mortgage Companies effective.January 1, 2009. CARRIED - 18 - 41 8 General Purpose and Administration Committee Minutes December 1, 2008 CHIEF ADMINISTRATIVE OFFICE OPG NUCLEAR NEW BUILD Resolution #GPA-690-08 Moved by Councillor Foster,seconded by Councillor Hooper THAT Report CAO-011-08 be received; THAT the Chief Administrative Officer be authorized to enter into discussions with Ontario Power Generation with the objective of securing an agreement to address various municipal requirements, financial and otherwise, as related to the New Nuclear New Build project; and THAT the CAO report back at the appropriate time for Council's consideration when a tentative agreement is reached. CARRIED UNFINISHED BUSINESS APPLICATION FOR PROPOSED DRAFT PLAN OF SUBDIVISION, OFFICIAL PLAN AMENDMENT, ZONING BY-LAW AMENDMENT APPLICANT: BARR'S DEVEOPMENTS LIMITED Resolution #GPA-691-08 Moved by Councillor Robinson, seconded by Councillor Foster THAT Addendum to Report PSD-076-08 be moved to the end of the meeting to be considered in a closed session. CARRIED PETERBOROUGH VICTORIA NORTHUMBERLAND AND CLARINGTON CATHOLIC DISTRICT SCHOOL BOARD SURPLUS PROPERTY SALE ST. STEPHEN'S ELEMENTARY SCHOOL Resolution #GPA-692-08 Moved by Councillor Woo, seconded by Councillor Novak THAT Addendum to Report PSD-111-08 be received; - 19 - 419 General Purpose and Administration Committee Minutes December 1, 2008 THAT the Peterborough Victoria Northumberland and Clarington Catholic District School Board be advised that the Municipality of Clarington declines the Offer to Purchase the St. Stephen's Elementary School, 80.Rhonda Boulevard, Bowmanville; and THAT the Peterborough Victoria Northumberland and Clarington Catholic District School Board and all interested parties be notified of Council's decision. CARRIED RFP2008-9, SALE OF TOTAL HOCKEY ASSETS & LICENSING OF TOTAL HOCKEY TRADE MARK Resolution #GPA-693-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Addendum to Report COD-069-08, be received; THAT the Request for Proposal, RFP2008-9 process for the sale of Total Hockey Assets and lease of the Total Hockey Official Mark be cancelled and the proponents be advised accordingly; THAT the artifacts be stored and staff review the options with respect to the disposition of the artifacts and report back to Council with a recommendation, at the appropriate time; THAT the requirements of the Purchasing By-law be waived; and THAT staff be authorized to explore opportunities for the licensing or release of the Total Hockey Official Mark and report back to Council with a recommendation, at the appropriate time. CARRIED LATER IN THE MEETING Councillor Novak raised a Point of Order regarding statements made by Mayor Abernethy. Resolution #GPA-694-08 Moved by Councillor Novak, seconded by Councillor Trim THAT the meeting be "closed" in accordance with Section 239 (2) (b) & (f) to discuss a matter about identifiable individuals and seek advise from the Solicitor that is subject to solicitor- client privilege. CARRIED The meeting resumed in open session at 4:11 pm. - 20 - 420 General Purpose and Administration Committee Minutes December 1, 2008 RISE AND REPORT Mayor Abernethy reported that one item was discussed in closed session in accordance with Section 239 (2) of the Municipal Act, 2001, as amended and no resolutions were passed. The foregoing Resolution #GPA-693-08 was then put to a vote and carried. DELEGATION — LINDA GASSER— REGARDING PROCEDURAL BY-LAW AMENDMENTS Resolution #GPA-695-08 Moved by Councillor Novak, seconded by Councillor Foster THAT the delegation of Linda Gasser be received for information. CARRIED DELEGATION — LINDA GASSER — REGARDING PUBLIC CONSULTATION Resolution #GPA-696-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the delegation of Linda Gasser be received with thanks. CARRIED DELEGATION — RICHARD WARD — REGARDING PROPERTY STANDARDS ORDER Resolution #GPA-697-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Mr. Richard Ward be denied from making any future delegations to Committee or Council pending receipt of a letter acknowledging that he will not make slanderous comments during his delegation. CARRIED -21 - 421 General Purpose and Administration Committee . Minutes. December 1, 2008 OTHER BUSINESS LOTTERY LICENSING — REQUEST FOR PROCESS STREAMLINING Resolution # GPA-698-08 Moved by Councillor Robinson, seconded by Councillor Foster WHEREAS The Executive Council, under the recommendation of the Lieutenant Governor, issued Order in Council 1413/08 regarding lottery schemes; AND WHEREAS the Order in Council 1413/08 provides the Municipality the option to issue lottery licences provided that those licences are issued within the Registrar's requirements, the proceeds from the lottery scheme will be used for a charitable objects or purposes providing a direct benefit to the residents of Ontario, and the proposed event will be conducted in accordance with the Gaming Control Act, 1992 and its regulations; AND WHEREAS By-law 94-30, as amended, provides for the licensing of lottery events within the Municipality of Clarington; AND WHEREAS charitable organizations within our community rely heavily on volunteers from the community at large in order to organize their various functions and activities; AND WHEREAS many of our charitable works within our community are funded through various lottery activities; AND WHEREAS the regulations set forth by the Alcohol and Gaming Commission of Ontario are very onerous, strict and time consuming for the charitable organizations and the lottery licensing officers within the Municipal Clerk's Department; AND WHEREAS it is understood that these strict rules are enforced to ensure that the lottery proceeds are applied towards approved charitable works; AND WHEREAS the charitable organizations are finding it increasingly difficult for their volunteers to take on the necessary functions to comply with the AGCO's Terms and Conditions respecting lottery events; AND WHEREAS in 2005 the AGCO initiated a project to modernize charitable gaming with the focus being on eight key areas for review including "streamlinig/simplifying administration"; AND WHEREAS staff have previously submitted comments and recommendations, in response to the AGCO's survey, a component of their modernizing project, proposing options for streamlining and simplifying the application and reporting process; -22 - 422 General Purpose and Administration Committee Minutes December 1, 2008 AND WHEREAS no improvements have been made to streamline or simplify the application, reporting or administration processes respecting Break Open Tickets or Raffles; NOW THEREFOR BE IT RESOLVED THAT the Municipality of Clarington request the Alcohol and Gaming Commission of Ontario to expedite its Modernization of Charitable Gaming Project, in particular the application, reporting and administration processes respecting Break Open Tickets and Raffles; and THAT a copy of this resolution be forwarded to the Premier of Ontario, John O'Toole, MPP, and all municipalities within Ontario seeking their endorsement. CARRIED COMMUNICATIONS There were no items considered under this section of the agenda. Resolution # GPA-699-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the meeting be "closed" in accordance with Section 239 (2) (f) to seek legal advise from the Solicitor pertaining to Addendum to Report PSD-076-08. CARRIED RISE AND REPORT Mayor Abernethy advised that one item was discussed in "closed" session in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, and no resolutions were passed. APPLICATION FOR PROPOSED DRAFT PLAN OF SUBDIVISION, OFFICIAL PLAN AMENDMENT, ZONING BY-LAW AMENDMENT APPLICANT: BARR'S DEVEOPMENTS LIMITED Resolution #GPA-700-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Addendum to Report PSD-076-08 .referred back.to staff for further review of all options respecting the road allowances. CARRIED -23 . 423 General Purpose and Administration Committee Minutes December 1, 2008 ADJOURNMENT Resolution#GPA-701-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting adjourn at 5:1,5 p.m. CARRIED MAYOR DEPUTY CLERK - 24 - 424 DRAFT LIST OF DELEGATIONS GPA Meeting: January 5, 2009 (a) Terra Sayer, Canadian Red Cross, Durham Region, Regarding Disaster Management (b) Michael Hackenburger, Regarding Report PSD-124-08 Vincent Massey Neighbourhood Unit 601 PUBLIC MEETING CORPORATION OF THE REPORT # PSD-001-09 MUNICIPALITY OF CLARINGTON 2154513 ONTARIO INC. and NOTICE OF PUBLIC MEETING 2143619 ONTARIO INC. Leading the Way DEVELOPMENT APPLICATION BY: 2143619 ONTARIO INC. AN APPLICATION TO AMEND THE CLARINGTON ZONING BY-LAW TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act, 1990,as amended. APPLICATION DETAILS The proposed Zoning By-law Amendment submitted by Mr, Stephen Hunt on behalf of 2143619 Ontario Inc. would allow office space on the ground floor, in addition to permitted Special Purpose Commercial (C5)Zone uses; and reduce the building setbacks and the loading space requirements. The subject property is located at 5 Spicer Square, Part Lot 14, Concession Broken Front, Former Town of Bowmanville, as shown on reverse. Planning File No.:ZBA 2008-0026 Related Planning File No.:ZBA 2008-0025 PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: DATE: Monday,January 5, 2009 TIME: 9:30 a.m. PLACE: Council Chambers,2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville,Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, January 12, 2009, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, January 7, 2009, to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to be notified of subsequent meetings or the adoption of the proposed Zoning By-law,Zoning By- law Amendment,or of the refusal of a request to amend the Zoning By-law, you must make a written request to the Clerk's Department,2nd Floor,40 Temperance Street, Bowmanville,Ontario L1 3A6. Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 3'd Floor, 40 Temperance Street, Bowmanville, Ontario L1C 3A6, or by calling D6an Jacobs at(905)623-3379 extension 211 or by e-mail at diacobs(co-clarinaton.net. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington Planning Services Department before the proposed Zoning By-law or Zoning By- law Amendment is approved, the person or public body is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington before the proposed Zoning By-law or Zoning By-law Amendment is approved, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to add the person or public body as a party. Dated at the Municipality of Clarington this 27th day of November, 2008. Davi rome,MCIP, RPP 40 Temperance Street Director of Planning Services Bowmanville,Ontario Municipality of Clarington L1C 3A6 701 MI-111* ll •17, ' {{ IN r1 a M co A � N r ) SPICER SQUARE . c i N C r I N 1 W N ' _ N C �� G ' O O la: ��. ■ N ,v O a G�I J N 7 Mttr Rojo a NN m N D O S A Gd t�O O Z y gg 0 OD S �O m N v O N O O 4m $ w COf ,COJ 3 CL ab WAVERLU ROM O 702 CORPORATION OF THE PUBLIC MEETING MUNICIPALITY OF CLARINGTON REPORT # PSD-001-09 NOTICE OF PUBLIC MEETING 2154513 ONTARIO INC. and Leading the way 2143619 ONTARIO INC. DEVELOPMENT APPLICATION BY: 2154513 ONTARIO INC AN APPLICATION TO AMEND THE CLARINGTON ZONING BY-LAW TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act, 1990, as amended. APPLICATION DETAILS The proposed Zoning By-law Amendment submitted by Mr. Stephen Hunt on behalf of 2154513 Ontario Inc. would allow office space on the ground floor, in addition to permitted Special Purpose Commercial(C5)Zone uses;and reduce the building setbacks and the loading space requirements. The subject property is located at 45 Spicer Square, Part Lot 14, Concession Broken Front, Former Town of Bowmanville, as shown on reverse. Planning File No.:ZBA 2008-0025 Related Planning File No.:ZBA 2008-0026 PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: DATE: Monday,January 5,2009 TIME: 9:30 a.m. PLACE: Council Chambers,2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville,Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, January 12, 2009, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, January 7, 2009, to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to be notified of subsequent meetings or the adoption of the proposed Zoning By-law,Zoning By- law Amendment,or of the refusal of a request to amend the Zoning By-law, you must make a written request to the Clerk's Department,2nd Floor,40 Temperance Street, Bowmanville, Ontario L1 C 3A6. Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L1 C 3A6, or by calling Dean Jacobs at(905)623-3379 extension 211 or by e-mail at diacobscm-clarington.net. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington Planning Services Department before the proposed Zoning By-law or Zoning By- law Amendment is approved, the person or public body is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington before the proposed Zoning By-law or Zoning By-law Amendment is approved, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to add the person or public body as a party. Dated at the Municipality of Clarington this 27"' day of November, 2008. a�� David Crome,MCIP, RPP 40 Temperance Street Director of Planning Services Bowmanville,Ontario Municipality of Clarington L1C 3A6 703 It 0 ''°''�+• s Ifs ��► ::�..._._,,�j,z .■ 1 1 1 1 ClarjR,2tOR Leading the Way REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, January 5, 2009 Report#: PSD-001-09 File #: ZBA 2008-0025 & ZBA 2008-0026 By-law #: Subject: PROPOSED ZONING BY-LAW AMENDMENTS TO ALLOW OFFICE FLOOR SPACE ON THE GROUND FLOOR IN ADDITION TO PERMITTED SPECIAL PURPOSE COMMERCIAL ZONE (C5) USES, TO REDUCE THE BUILDING SETBACKS AND LOADING SPACE REQUIREMENTS —45 AND 5 SPICER SQUARE APPLICANTS: 2154513 ONTARIO INC. AND 2143619 ONTARIO INC. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-001-09 be received; 2. THAT provided there are no significant issues raised at the Public Meeting, the rezoning application submitted by 2154513 Ontario Inc. and 2143619 Ontario Inc., be APPROVED and that the proposed Zoning By-law contained in Attachment 3 to this Report be PASSED; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: aelk Reviewed by: David J. Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer DJ/COS/df 11 December 2009 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 801 REPORT NO.: PSD-001-09 PAGE 2 1.0 APPLICATION DETAILS 1.1 Agent: Stephen Hunt 1.2 Applicant: 2154513 Ontario Inc. and 2143619 Ontario Inc. 1.3 Proposal: To allow office floor space on the ground floor in addition to permitted Special Purpose Commercial (C5) Zone uses, and to reduce the building setbacks and loading space requirements with respect to the proposed development of a 2-storey commercial building with underground parking on both sites 1.4 Site Area: 45 Spicer Square: 3877m2 and 5 Spicer Square: 4599m2 1.5 Location: 45 and 5 Spicer Square, south of Baseline Road West, Bowmanville 2.0 BACKGROUND 2.1 On October 30, 2008 Stephen Hunt on behalf of 2154513 Ontario Inc. and 2143619 Ontario Inc. submitted applications for the rezoning of the lands known as 45 and 5 Spicer Square, respectively. The purpose of the applications is to allow office floor space on the ground floor and to reduce the building setbacks and loading space requirements with respect to the development of the proposed 2-storey commercial buildings with underground parking on each site. 2.2 The applicant indicated that the sites have very limited road exposure for retail uses and that these limitations are compounded through a restrictive covenant for retail uses on title. The owner wishes to have some flexibility to market the buildings and to expand the amount of office area permitted within the zoning to include a portion on the ground floor. The office use is already allowed in the zoning designation, but only on the second floor. This application does not add or change uses, rather it deals with the location of the use within a building. The applicant reasons that the sites are relatively small to accommodate the large format commercial contemplated in the Highway Commercial Zone. In addition, the small amounts of office space that can be accommodated on the ground floor have very little impact on other areas of the Municipality. At the pre-consultation meeting, both the applicant and Planning staff agreed that reductions in the front and exterior side yards are required to permit appropriate urban design by bringing the buildings closer to the street line, thus creating a gateway effect. The applicant also indicated that a single loading space is proposed to permit the appropriate sized loading facilities for the relatively light use and small size of the buildings. 802 REPORT NO.: PSD-001-09 PAGE 3 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 Both sites are vacant and gently slope from north to south. The sites are bounded by Spicer Square, a local ring road that serves numerous car dealerships and the Holiday Inn Hotel site that is currently under construction. J I 45 Spicer Square .n :r :-vii.+•n 5 Spicer Square 803 REPORT NO.: PSD-001-09 PAGE 4 3.2 The surrounding uses are as follows: North of 45 Spicer Square - Restaurant (Dairy Queen) North of 5 Spicer Square - Vacant, but bounds Tim Hortons/Wendy's restaurants at north-eastern corner South of 45 and 5 Spicer Square - Car dealership (Toyota) and Holiday Inn Hotel (south-west). East of 45 Spicer Square - public street East of 5 Spicer Square - Tim Hortons, Wendy's West of 45 Spicer Square - RCMP offices West of 5 Spicer Square - public street See Attachment 2 to this report, for more perspective. 4.0 PROVINCIAL POLICY 4.1 Provincial Policy Statement (PPS) The 2005 PPS states that land must be carefully managed to accommodate appropriate development to meet the full range of current and future needs, while achieving efficient development patterns. It also requires that these development patterns optimize the use of land, resources and public investment in infrastructure by occurring adjacent to the existing built-up area and providing for a mix of uses. The PPS also calls for the promotion of economic development and competitiveness by providing opportunities for a diversified economic base. This proposal is generally consistent with the PPS. 4.2 Provincial Growth Plan The lands subject to this application are within the "Built-up Area" of the Growth Plan for the Greater Golden Horseshoe (GP), as delineated in the Built Boundary for the Growth Plan paper issued on April 2008. The GP includes guiding principles that provide a vision for the way in which land should be developed, e.g. buildings should be vibrant and of compact form, growth should support a strong, competitive economy and complete communities, and use of existing infrastructure should be optimized. It is evident from the submitted concept site plan that the owners are seeking to maximize the potential of the sites by providing compact buildings with parking below grade; by making use of existing infrastructure within the Spicer Square subdivision and by introducing a development that could support the local economy. 5.0 OFFICIAL PLANS 5.1 Durham Regional Official Plan The lands subject to these applications are designated "Living Areas" in the Durham Regional Official Plan. Limited office development and limited retailing of goods and services, in appropriate locations, components of mixed use developments, provided that Local Centres are designated in the area municipal official plan, and the functions and characteristics of such Centres are not adversely affected are permitted. 804 REPORT NO.: PSD-001-09 PAGE 5 Portions of the lands subject to these applications are within "High Aquifer Vulnerability Area" in Schedule 'B' — Map '132' of the Regional Official Plan. Section 2.3.30 indicates an application to permit any high risk land uses as identified in Schedule 'E' —Table 'E5' shall be accompanied by a contamination management plan that defines the approach to protect water resources. The proposed uses are not deemed to be of high risk, therefore, a Contamination Management Plan is not required. 5.2 Clarington Official Plan 5.2.1 The following Principles of the Official Plan are addressed through this development proposal: • Economic Vitality The proposal may contribute towards the promotion of a competitive, adaptable economic environment to encourage investment and diversity of employment opportunities. • Urban Design Excellence By examining the development proposal, it is already evident that it is seeking to contribute to a sense of place (creating two distinct street oriented buildings that will mark the entrance to Spicer Square), and to provide human scale to the urban environment (in terms of height and scale, it is in the context of surrounding developments). • Compact Urban Form The development concept makes good use of the smaller lot sizes by proposing the development of single buildings each containing offices and a restaurant with parking below grade. 5.2.2 This development proposal could also be seen as complementing the Official Plan Economic Development goal, in that it may contribute towards the creation of a favourable economic climate, more diversity in the economic base and the promotion of Clarington as a prime business address in the GTA. 5.2.3 The Clarington Official Plan designates the lands "Highway Commercial District", which is meant to serve the specialized needs of residents on an occasional basis. It furthermore, states that Highway Commercial Districts generally require large parcels of land to accommodate certain types of large format retailers, which require exposure to traffic and may require outdoor storage and display. The two application sites however, are significantly smaller than sites typically found in Highway Commercial Districts, which requires a somewhat different approach in terms of the scale and type of uses that can be entertained on these sites. 5.2.4 The Official Plan permits a wide variety of uses within the Highway Commercial District designation, such as motor vehicle sales, restaurants, hotels, large format home furnishing stores and service stations, but it specifically prohibits a motor vehicle body shop, department and food stores, banks and warehouse merchandise clubs. The uses 805 REPORT NO.: PSD-001-09 PAGE 6 proposed for the buildings, namely offices and restaurants, fall within the ambit of what the Official Plan permits. 5.2.5 The Official Plan contains a number of urban design principles and site development criteria that apply to developments within a Highway Commercial area, such as the maintenance of consistent setbacks, street oriented development, automobile oriented site plans, safe, well-defined walkways, illumination and landscaping requirements and the provision of sufficient and convenient parking. These applications are generally consistent with the design guidelines and criteria, as reflected on the submitted concept site plans, but the more technical design criteria can be further incorporated through the site plan approval process. 6.0 ZONING BY-LAW 6.1 Zoning By-law 84-63 zones the subject lands Special Purpose Commercial Zone (C5). The zoning permits an array of uses including offices, located on the 2nd floor only, unless directly related to the primary use(s) of the ground floor. In order to allow for office space on the ground floor that is not necessarily directly related to the primary use on the ground floor, a Zoning By-law amendment is required. 6.2 The (C5) zoning regulations require a minimum front yard setback and exterior side yard setback of 15 metres and 10 metres respectively, as well as 2 loading spaces for a building with a gross floor space over 1000m2. The Zoning By-law amendment is intended to accommodate a reduction in these standards too. 7.0 PUBLIC NOTICE AND SUBMISSIONS 7.1 Public notice was given by mail to each landowner within 120 metres of the subject properties and a public meeting notice was installed on both sites. As of the writing of this report, no comments or concerns from neighbouring land owners have been received. 8.0 AGENCY COMMENTS 8.1 No objections to the rezoning were received. 8.2 The Municipality of Clarington Engineering Services Department requires that the applicant submit a Preliminary Grading Plan demonstrating that the reduced setback will be compatible with the Master Grading Plan for the Bowmanville Auto Mall Subdivision. 9.0 STAFF COMMENTS 9.1 Smaller lots in Highway Commercial District As already noted to in this report, the small lot sizes (less than 0.5 hectares) were initially included in the Auto Mall for uses like restaurants and other retail uses that would be compatible with the primary focus on auto dealerships. Lot size necessarily impacts the scale and type of uses that can be considered on these particular sites, and in turn, the application proposes a minor departure from the initial intent of the Highway 806 REPORT NO.: PSD-001-09 PAGE 7 Commercial District. The applicant has informed us that there is a restrictive covenant on title on auto parts and after-market service uses, that apparently imposes a further limitation on its use potential. From this perspective, the introduction of a building with office space (on the ground and 2nd floors) and a restaurant use, seem quite suitable for these sites and make efficient use of the land available. There are already a couple of restaurants in the area, the RCMP offices adjacent to 45 Spicer Square and a Holiday Inn hotel which is currently under construction. These uses, coupled with the numerous motor vehicle sales establishments along Spicer Square, already reflect a mixed use character that would be further complemented by the proposed office and restaurant uses. 9.2 Office space on ground floor The restriction of floor space on the ground floor, unless directly related to the primary use(s) of the ground floor, was intended mainly to limit office space within this commercial district and to direct it to the Town Centre areas in Bowmanville. However, as these commercial areas are evolving and others are taking shape, there are certain market realities that no longer fully serve/support the intent of this restriction on these particular sites, namely: • There is very limited office space in the downtown area and no office floor space in the West Bowmanville Town Centre to accommodate a larger office practice; • The lands are situated close to the 401, just off a Type 'A' Arterial and at a main entrance into Bowmanville. The lands in question enjoy good access and visibility, and are located amongst a variety of complementary uses. From a land use perspective, it is a prime location for any medium size professional or administrative office use; and • The sites are small in comparison with other Highway Commercial sites, which lends itself to different type and scale of uses. This factor, coupled with the relatively limited office floor space (345m2) that is sought on the ground floor, independent from the other use(s) on the ground floor, poses little or no risk to the market potential for any major office development in town. In light of these points, staff do not object to the introduction of office floor space on the ground floor, independent to the other use(s) on the ground floor, as reflected in the Attached Zoning By-law. 9.3 Reducing setback requirements The proposal is to construct two "mirror image" buildings, oriented towards the street, which will strongly define the entrance to the Auto Mall and Holiday Inn developments. The proposal to move the buildings closer to the street, which implies a reduction in the required front yard and exterior side yard from 15 metres and 10 metres to 3 metres and 6 metres respectively, is consistent with the urban design criteria in the Official Plan and with the direction Planning Staff has given at the official pre-consultation meeting with the applicant. 807 REPORT NO.: PSD-001-09 PAGE 8 9.4 Reducing loading space requirements Staff supports the proposed reduction in the loading space requirements (from 2 loading spaces to 1 loading space) due to the low demand generated by this scale and type of development, containing mostly office space and limited retail floor area. 9.5 Other observations The proposed rezoning and development proposals are consistent with the other relevant zoning regulations in the (C5) zone: Parking requirements are met with additional parking available on the easterly site and reduced setbacks improve the pedestrian friendly nature of the developments. If this application is approved, urban and landscape design guidelines such as quality landscape treatment to screen the parking areas from the street and neighbours, light attenuation and the proper screening of the refuse collection area shall be further addressed through the subsequent Site Plan Approval process. 10.0 CONCLUSIONS 10.1 The application has been reviewed in consideration of comments received from the circulated agencies, the policies of the Clarington Official Plan, the Zoning By-law regulations, and the public. In consideration of the comments contained in this report and the minor nature of the application, staff respectfully recommend that the proposed Zoning By-law Amendment contained in Attachment 3 be APPROVED. Attachments: Attachment 1 - Key Map Attachment 2 - Aerial photo Attachment 3 - Zoning By-law Amendment 808 I fill: I I I I :]EIJI 9-1 0 0 Of SPICER SQUARE va _j � LJ SPICER SQUARE 4()A �A G\A'N Cl 0 SPICER SQUARE N-0 SPICER SQUARE Property Location Map(Bowmanville BASELINE ROAD WEST 0 0 Of SPICER SQUARE va _j � LJ SPICER SQUARE 4()A �A G\A'N Cl ZBA 2008-0025 and ZBA 2008-0026 Zoning By-Law Amendments Owners: 2143619 Ontario Inc. and 2154513 Ontario Inc. --i 0 x CD 'a 0 o3 00 6 (0 ZBA 2008-0025 AND ZBA 2008-0026 H a F � _ S � - _ Z = R. ..M.P Q _ Offices h,.. k !t!- k• k t- 1 Holiday Inn Express (Under Construction) Convention Centre (Proposed) 11a Dairy Tim Hortons Queen BASELINE ROAD / Wendy's LLJ In iL _ a _ N p 1. '._ � - ---- - . .. ..v�t .. ln life �- � •. I'— SUBJECT W SUBJECT 11 SITE O SITE r = } ! ` ZBA 2008-0025 d ZBA 2008-0026 U) :7 S Saturn PICER Dealership ❑ (Proposed) O c Q' _ - W Toyota Dealership a IX ul- Hyundai Q SQUARE Dealership ?� Mazda � Dealership (Proposed) Honda Dealership WOO t\�R°es ZBA 2008-0025 AND ZBA 2008-0026 i" i■ 0 _ - o � D o � oCD 3 <• f0 N THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON To Report PSD-001-09 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2009- being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable i k to amend by-law 84-63, as amended, of the Corporation of the former Town of Newcastle, in accordance with applications ZBA 2008-0025 and ZBA 2008-0026 to permit office floor space on the ground floor in addition to permitted Special Purpose Commercial (C5) Zone uses, and to reduce the building setbacks and loading space requirements with respect to the proposed development of two commercial buildings with underground parking; AND WHEREAS said By-law is passed pursuant to Section 24(2)of the Planning Act, whereby it would not come into effect until such time as Official Plan Amendment No. 54 is approved by the Council of the Corporation of the Municipality of Clarington and that decision is final; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 20.4 "SPECIAL EXCEPTIONS-SPECIAL PURPOSE COMMERCIAL (C5) ZONE"is hereby amended by introducing a new Sub-section 20.4.16 as follows: y "20.4.16 SPECIAL PURPOSE COMMERCIAL EXCEPTION (C5-16 ZONE flflflfi Notwithstanding Sections 3.13, 19.3 d. and f. and 20.1 those lands zoned C5-16 on the Schedules to this By-law may, in addition to the uses listed in Section 19.1 b. i) to xvii) and xix), be used subject to the following zone regulations: a. Residential Uses Prohibited b. Non-Residential Uses Offices G. Regulations for Non-Residential Uses i) Front Yard (minimum) 3 metres (maximum) 6 metres ii) Exterior Side Yard (minimum) 6 metres (maximum) 10 metres iii) One loading space of 7.5 metres x 3.0 metres will be provided for a building floor area not exceeding 1860 mZ iv) No drive-through is permitted for an eating establishment 2. Schedule "3"to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Special Purpose Commercial (C5) Zone" to "Special Purpose Commercial Exception (C5-16) Zone" as shown on the attached Schedule"A" hereto. d 3. Schedule"A"attached hereto shall form part of this By-law. 4. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 24, 34 and 36 of the Planning Act, R.S.O. 1990. BY-LAW read a first time this day of 2009 BY-LAW read a second time this day of 2009 BY-LAW read a third time and finally passed this day of 2009 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 812 This is Schedule "A" to By-law 2008- , passed this day of . 2008 A.D. W a a U) W U a SPICER SQUARE SPICER SQUARE ® Zoning Change From "C5"To "C5-16" Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk BASEL/NE - PARK 1 J B1SE[MIE JOHN 3 SCOTT A = �p s COMNUN/ CENIIPE � i6 MILLBURN DRIVE BA UNE ROAD RASEIJNE ROAD WEST RASEINE ROAD WEST SPICER SQUARE I I /NOOOR SOCCER, I SPICE LACROSSE BO AND CO"17Y PARK I , HIGHWAY OF HEROES I I I 401 ii MGNW AY E Bowmanville ZBA 2008-0025/0026 813 • arin n Leading the Way REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, January 5, 2009 Report#: PSD-002-09 File #: PLN 37.2.1 By-law #: Subject: BOWMANVILLE COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-002-09 be received for information; and 2. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Reviewed by:`� David e. Crome, MCIP,RPP Franklin Wu Director, Planning Services Chief Administrative Officer FL*sh 10 December 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 814 REPORT NO.: PSD-002-09 PAGE 2 1.0 BACKGROUND 1.1 On December 15th, 2003 Council approved the preparation of a Community Improvement Plan (CIP) for Bowmanville and a study area By-law 2003-186 as amended. The terms of reference for the study called for a community focus group, which was formed in February of 2004 and guided the study to its completion in June of 2005. 1.2 Council adopted the Community Improvement Plan by By-law 2005-123 in June and the Ministry of Municipal Affairs and Housing approved the CIP on September 16, 2005. 1.3 The Community Improvement Plan allows the Municipality to provide incentives to business and property owners in the Bowmanville Community Improvement Project Area. The merchants and business owners of the area were notified via a flyer of the incentives and grants available. Should they apply for a building permit or works that may be subject to a grant they are informed of such by the Building Division and Planning Services staff. 1.4 In the fall of 2008 Council approved its first amendment to the Bowmanville CIP which provided for the inclusion of a Reconstruction Grant, this grant is intended to assist the property owners with the reconstruction of the buildings lost to fire on King Street East, in addition the grant is written in such a way as to apply to similar situations should they occur in the future throughout the CIP area. 2.0 CIP INITIATIVES 2.1 General Rules for the Grant Program There are a number of general rules within the grant program that are applicable to all grants and then there are specific rules for the different types of grants. We have encouraged applicants to take advantage of the free design service offered by the Planning Services Department for facade improvements and development of visualizations. In all cases we have worked with applicants, and inspected the buildings prior to the anticipated works. Grants are not released until the works are completed and the contractor paid. Property owners must be current with their tax payments. 2.2 Buildinq Permit Fee Grant Program This grant program is intended to assist property owners with financing the cost of the development process by providing a grant to offset the amount of the applicable Building Permit Fee to a maximum of $3,000. 2.3 Site Plan Control Fee Grant Program This grant program is intended to assist commercial zone property owners with financing the cost of the development process by providing a grant to offset the amount of the Site Plan Control Fee to a maximum of$3,000. 815 REPORT NO.: PSD-002-09 PAGE 3 2.4 Heritage Buildinq Facade Improvement Grant Program This grant program is intended to assist property owners with the financing of heritage building fagade improvements. The grant covers up to one third of the costs of the eligible work per building to a maximum of $10,000 per municipal street address or storefront, subject to an overall maximum of $50,000 per property owner for a building with multiple street addresses or storefronts. 2.5 Upgrade to Building Code Grant Program This grant program is intended to assist property owners with the financing of building improvements required to bring existing older buildings into compliance with the current Ontario Building Code. The grant covers up to one third of the costs of the eligible work per building to a maximum of $5,000 per municipal street address or storefront, subject to an overall maximum of $50,000 per property owner for a building with multiple street addresses or storefronts. 2.6 Reconstruction Grant Program The intention of the Reconstruction Grant Program is to assist property owners within the Community Improvement Plan area with the reconstruction of the heritage streetscape when portions of it are lost through a fire or natural disaster and the reconstruction effort meets the criteria of being a public benefit. The program allows the Municipality of Clarington to provide a one time grant for up to $10,000 to offset cost of reconstruction of a property, providing that the reconstruction enhances the streetscape and the fagade maintains the heritage character of Bowmanville. 816 REPORT NO.: PSD-002-09 PAGE 4 2.7 Grants Applications Grant Type Year Building Name Location $ value Stage Fagade 2005 Balmoral Place 54 King St. E $10,000 paid Building Code 2005 Balmoral Place 54 King St. E $10,000 paid Building Permit 2005 Balmoral Place 54 King St. E $3,000 paid SPC fee 2005 Balmoral Place 54 King St. E $770.40 paid Fagade 2005 Village Inn 93 King St. W. $10,000 max approval withdrawn Fagade 2006 Mini Mart 43 King St. E $10,000 max closed Building Code 2006 Mini Mart 43 King St. E $5,000 max closed Building Permit 2006 Mini Mart 43 King St. E $3,000 max closed Fagade 2006 Cashier 47 King St. E $10,000 max closed Building Code 2006 Cashier 47 King St. E $5,000 max closed Building Permit 2006 Cashier 47 King St. E $3,000 max closed Fagade 2006 Brian's fishhouse 185 Church $ 5,700.00 paid Fagade 2006 Edward Jones 1 King St. E $ 4,980.17 paid Building Code 2007 Oak Plus/village 91-99 King St.W $5,000 approval withdrawn Building Code 2007 York House 106 Church St. $5,000 submitted Fagade 2007 York House 106 Church St. $10,000 submitted Fagade 2008 Mike Sullivan 118 King St. $10,000 approved Building Fee 2008 Mike Sullivan 118 King St. $3,000 approved Buidling Code 2008 Lange's 29-31 King St.W. $5,000 approved Fagade 2008 Lange's 29-31 King St.W. $10,000 earmark Building Permit 2008 Lange's 29-31 King St.W. $3,000 approved Reconstruction 2008 Lange's 29-31 King St.W. $10,000 pending SPC fee 2008 Lange's 29-31 King St.W. $3,000 approved Buidling Code 2008 Bethesda House 25-27 King St. W. $5,000 approved Fagade 2008 Bethesda House 25-27 King St. W. $10,000 earmark Building Permit 2008 Bethesda House 25-27 King St. W. $3,000 approved Reconstruction 2008 Bethesda House 25-27 King St. W. $10,000 pending SPC fee 2008 Bethesda House 25-27 King St. W. $3,000 approved Buidling Code 2008 Leisure Lady 191/2-21 King W $5,000 approved Fagade 2008 Leisure Lady 191/2-21 King W $10,000 earmark Building Permit 2008 Leisure Lady 191/2-21 King W $3,000 approved Reconstruction 2008 Leisure Lady 191/2-21 King W $10,000 pending SPC fee 2008 Leisure Lady 191/2-21 King W $3,000 approved Fagade 2008 Mason's 19 King E $2,000 approved Fagade 2008 Wilson's 182 Church St. $86.91 paid Building Code 2008 Wilson's 182 Church St. $1,857.98 paid approved - means letter issued for the funding earmark-means letter issued earmarking funding discussion- means no approval issued but we have been in discussion with owner submitted-means we have application and have asked for more info(details of work, quotes) closed - means that the application was received but no action has been taken on it by the owner and will not be approval withdrawn-means that no works were undertaken by the owner within the timeframe for the grant approved-means letter issued for the funding pending-pending 2009 budget approval 817 REPORT NO.: PSD-002-09 PAGE 5 2.8 Other CIP Works The Community Improvement Plan contains a number of recommendations that are in addition to the grant program. While some are major capital works such as the King Street bridge reconstruction others are recommendations about promotion and events. Bowmanville's 150th anniversary in 2008 is viewed as an opportunity to implement some of these other recommendations including a banner programme. The CIP supported the Bowmanville 150 committee by paying some $7,000 for the banners that have been on display for the year. 2.9 Church and Silver Streets Municipal Parking Lot As part of Council's commitment to CIP's, a reserve account was established to enhance Municipal works. As part of the development of the municipal parking lot at the corner of Silver and Church Streets additional landscaping and the installation of brick pillars and wrought iron fencing were incorporated into the design to enhance the area. This is the first time that the CIP reserve account has been used to enhance a municipal project, the enhancements cost $21,000 which was transferred to the capital project and the works completed at the same time. 2.10 CIP Funding To date the Municipality has expended just under $35,000 on the grant program, currently there are $80,000 grants pending to various owners. There is another $30,000 earmarked for 3 properties between 19 Y2 and 31 King Street, we are awaiting the final design drawings prior to approving the remaining funds. In addition, to allocate the reconstruction grants of $10,000 each to the 3 property owners that have been actively working on the reconstruction of their building these monies will have to come from the 2009 budget allocation. As such the CIP grant budget amount has been increased in the Planning Services Department submission for 2009. 2.11 Property Standards Issues The building at 43-47 King Street E. is under a property standards order and the owner is taking no responsibility for the residential tenants or maintenance of the building. The commercial tenants have all vacated the property. Planning Services staff are working with Finance and By-law to determine what action can be taken with regard to this property and other similar situations should they occur. 3.0 CONCLUSION 3.1 There has been good response to the grant program. The owners we have met with and provided visualizations to are pleased with the program and incentives provided by the Municipality. Some merchants have proceeded with works based on the design provided without taking advantage of the grants. Staff will continue to monitor the effectiveness of the program and make recommendations for changes, if necessary. 818 REPORT NO.: PSD-002-09 PAGE 6 3.2 Clarington staff have worked with the property owners of 19 Y2 to 33 King St. W (4 properties) to encourage reconstruction of these properties in a timely manner. Attachments: Attachment 1 — Map List of interested parties to be notified of Council's decision: Garth Gilpin, Co-ordinator, Bowmanville BIA Ken and Sherry Rupa Bethesda House, Jaki MacKinnon Patricia and Richard Lange Darlene and Mike Sullivan Dr. Keith Billet Cheri Smith and Kevin Anyan, Bowmanville 150 Committee 819 Attachment 1 To Report PSD-002-09 EEffi ®_ a + k Greenfield Areas Histori ow town a ® q Estate,etail qqqStreet East-,Corridor ' 4 k rvnti® N w�F Schedule "A" - Bowmanville Community Improvement Project Area .s 820 Clarinaon Leading the Way REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, January 5, 2009 Report#: PSD-003-09 File #: PLN 37.1.1 By-law #: Subject: ORONO COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-003-09 be received for information; and 2. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Reviewed by: David J. Crome, MCIP, RPP Franklin Wu Director, Planning Services Chief Administrative Officer FL*sh December 9, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 821 REPORT NO.: PSD-003-09 PAGE 2 1.0 BACKGROUND 1.1 In September, 2003 Council approved the preparation of a Community Improvement Plan (CIP) for Orono. The terms of reference for the study called for a community focus group, which was formed in October of 2003 and guided the study to its completion in January of 2005. 1.2 Council adopted the Community Improvement Plan and project area by By-law 2005- 009, the Ministry of Municipal Affairs and Housing approved the CIP on July 14, 2005. 1.3 The Community Improvement Plan allows the Municipality to provide incentives (grants) to business owners and property owners in the Orono Community Improvement Project Area (the Orono BIA boundary). The merchants and business owners of the area were notified via a flyer of the incentives available. Should they apply for a building permit or works that may be subject to a grant they are informed of such by the Building Division and Planning Services staff. Representatives of the Community Liaison Group, the advisory committee for implementation, speak to the merchants on a regular basis to ensure that merchants are aware of the services they can tap into. 1.4 In summer of 2008 Council approved an amendment to the Orono CIP which allows for an Upgrade to Building Code Grants, and an Infill Grant to address the redevelopment of brownfield sites or the loss of buildings through natural disasters such as fires and other specifically identified situations. The amendment also added two properties to the CIP boundaries. 2.0 CIP INITIATIVES 2.1 General Rules for the Grant Program There are a number of general rules within the grant program that are applicable to all grants and then there are specific rules for the different types of grants. We have encouraged applicants to take advantage of the free design service offered by the Planning Services Department for facade improvements and development of visualizations. In all cases we have worked with applicants and inspected the buildings prior to the anticipated works. Grants are not released until the works are completed and the contractor paid. Property owners must be current with their tax payments. For properties that have multiple municipal street addresses or storefronts, each property owner is subject to an overall maximum of$45,000. 822 REPORT NO.: PSD-003-09 PAGE 3 2.2 Buildinq Fagade Improvement Grant Program This grant program is intended to assist property owners with the financing of building fagade improvements. The grant covers up to one half of the costs of the eligible work per business to a maximum of$5,000. t z. 2.3 Signage Improvement Grant Program This grant program is intended to assist property owners with the financing of signage improvements. The grant covers up to one half of the costs of the eligible work per building to a maximum of$2,000. 11 1, 823 REPORT NO.: PSD-003-09 PAGE 4 2.4 Infill Protect Grant Program The intention of the Infill Project Grant Program is to assist property owners within the Community Improvement Plan area with financing the cost of the development process. The program allows the Municipality of Clarington to provide a one time grant to offset the cost of the construction to a maximum of$10,000 per property. 2.5 Upgrade to Building Code Grant Program The intention of the Upgrade to Building Code Grant Program is to assist property owners within the Community Improvement Plan area with the financing of building improvements required to bring existing older buildings into compliance with the current Ontario Building Code. The program allows the Municipality of Clarington to provide a grant for up to 50% of the costs for eligible work per building to a maximum of$5,000 per municipal street address or storefront. 2.6 Grants Applications and Status Grant Type year Business Name Location $value Stage signage 2005 Hair with Flair 5310 Main $ 299.00 paid out signage 2005 Orono Bakery 5340 Main $ 1,924.03 paid out fagade 2005 Orono Bakery 5340 Main $ 4,790.50 paid out signage 2005 Sunny's 5298 Main $ 2,000 max discussion fagade 2005 Sunny's 5294 Main $ 5,000max discussion signage 2005 Main thru Church Antiques 5341 Main $ 717.57 paid out fagade 2006 Blueberrys 5341 Main $ 128.71 paid out signage 2006 Galloway Cafe 5323 Main $ 245.15 paid out fagade 2006 Galloway Cafa 5323 Main $ 1,153.95 paid out signage 2006 Not just Chocolate 5314 Main $ 1,750.00 paid out fagade 2006 Not just Chocolate 5314 Main $ 5,000.00 paid out(max) signage 2006 discount store 5337 Main $ 121.12 paid out fagade 2006 well wise centre 5331 Main $ 804.32 paid out signage 2006 well wise centre 5331 Main $ 1,051.65 paid out fagade 2006 Orono Country Cafa 5348 Main $ 5,000 max discussion signage 2006 Orono Country Cafe 5348 Main $ 2,000 max discussion signage 2006 book store 5242 Main $, 2000 max discussion fagade 2007 Apple Blossum Shope 5345 Main $ 5,000 max discussion signage 2007 Apple Blossum Shope 5345 Main $ 2,000 max discussion signage 2007 Terran's 5324 Main $ 1,453.10 paid out fagade 2007 Terran's 5324 Main $ 1,075.89 paid out fagade 2007 Patriot Antiques 5324 Main $ 1,500.00 approved signage 2007 Patriot Antiques 5324 Main $ 739.00 paid out signage 2008 Lycett, Mack& Kisbee 5301 Main discussion facade 2008 Lycett, Mack& Kisbee 5301 Main discussion fagade 2008 5265 Main St. 5265 Main $5,000 approved fagade 2008 Orono Electric 5352 Main $2,000 approved signage 2008 Orono Electric 5352 Main $984 paid out 824 REPORT NO.: PSD-003-09 PAGE 5 2.7 CIP Liaison Group The CIP implementation has been assisted by the Liaison Group, which meets quarterly to review the progress being made on the CIP and bring forward issues that the Municipality can assist with. The CIP Liaison Group chair is John Slater, members are Scott Story, Lorna Atkins, Karina Isert; Councillor Robinson; Frank Maitland representing the Orono BIA and Amid Rawdah a merchant from Main Street. 2.8 CIP Fundinq Council has provided funding on an annual basis since 2005 to the CIP for the grants and other operational programs (like brochure printing, etc.). To date, the CIP has expended just under $30,000 and has pending grants that could total $24,550. However, most grants do not require the maximum dollar level. Currently there is over $32,000 left to fund grants in Orono. 3.0 CONCLUSION 3.1 There has been good response to the grant program. The owners whom we have met with and provided visualizations to are pleased with the program and incentives provided by the Municipality. 3.2 There are other initiatives that the CIP has been working on, such as brochures, signage, the 175 celebrations, and assisting with continuous improvement and promotion of Orono. Attachments: Attachment 1 — Map Interested parties to be notified of Council and Committee's decision: Orono CIP Focus Group, c/o Faye Langmaid 825 Attachment 1 Schedule "A" To Report PSD-003-09 w Co ♦ U v Z_ J� CENTREVI :'. z w " PARK STREET U STq� SON S TRFF T � Al cn Co _ � U v U ST PRINCESS STRE Orono CIP Grant Area 826 • arm n Leading the Way REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, January 5, 2009 Report#: PSD-004-09 File #: PLN 37.3.1 By-law#: Subject: NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-004-09 be received for information; and 2. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Reviewed by: D id YCrome, MCIP,RPP Franklin Wu Director, Planning Services Chief Administrative Officer IL*FL*DJC*sn December 8, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 827 REPORT NO.: PSD-004-09 PAGE 2 1.0 BACKGROUND 1.1 On January 29th, 2007 Council approved the preparation of a Community Improvement Plan (CIP) for Newcastle Village and a study area By-law 2007- 015. The terms of reference for the study called for a community focus group, which was formed in March of 2007 and guided the study to its completion in April of 2008. 1.2 Council adopted the Community Improvement Plan by By-law 2008-064 on April 21St and it became final and binding on June 3rd. As part of the review process, the Ministry of Municipal Affairs and Housing commented on the CIP and its recommendations. 1.3 The Community Improvement Plan allows the Municipality to provide incentives to business and property owners in the Newcastle Village Community Improvement Project Area (Attachment 1). The merchants and business owners of the area were notified of the approval of the CIP and the availability of the incentives and grants during a well attended trade show in the community in June. Should businesses and/or property owners apply for a building permit or works that may be subject to a grant they are informed of such by the Building Division and Planning Services staff. 1.4 In addition to the grants program there are capital projects that are being considered as a result of the CIP such as pedestrian scale heritage street lights, community events signage, and improvement to public amenity areas. Staff will continue to work on these projects to bring them to fruition as envisioned. 2.0 GRANT PROGRAM 2.1 General Comments There are a number of general rules within the grant program that are applicable to all grants and then there are specific rules for the different types of grants. We have encouraged applicants to take advantage of the free design service offered by the Planning Services Department for fagade improvements and development of visualizations. In all cases we have worked with applicants, and inspected the buildings prior to the anticipated works. Grants are not released until the works are completed and the contractor paid. Property owners must be current with their tax payments. 2.2 Site Plan Control Fee Grant Program This grant program is intended to assist commercial zone property owners with financing the cost of the development process by providing a grant to offset some of the Site Plan Control Fee to a maximum of$3,000. 2.3 Buildinq Fagade Improvement Grant Program This grant program is intended to assist property owners with the financing of building fagade improvements. The grant covers up to one half of the costs of the eligible work per building to a maximum of $5,000 per municipal street address or storefront, subject to an overall maximum of $45,000 per property owner for a building with multiple street addresses or storefronts. 828 REPORT NO.: PSD-004-09 PAGE 3 2.4 Upgrade to Building Code Grant Program This grant program is intended to assist property owners with the financing of building improvements required to bring existing older buildings into compliance with the current Ontario Building Code. The grant covers up to one half of the costs of the eligible work per building to a maximum of $10,000 per municipal street address or storefront, subject to an overall maximum of $45,000 per property owner for a building with multiple street addresses or storefronts. 2.5 Infill Project Grant Program This grant program is intended to assist property owners with financing the cost of the development by providing a one time grant to offset the amount of building construction to a maximum of $10,000. All buildings are to be designed in keeping with the historical context of Newcastle Village. 2.6 Signage Grant Program This grant program is intended to assist property owners with the financing of signage improvements. The grant covers up to one half of the costs of the eligible work per building to a maximum of$2,000. 2.7 Grants Applications ;Gran aBui 9`1�a' kLoca U&M Sta ;T Facade 2008 You're In The Dog House 205 King Ave. E $3,195.94 Paid out Facade 2008 The Black Knight 119 King Ave. W $5,000.00 Paid out Signage 2008 The Black Knight 119 King Ave. W $2,000.00 Paid out Facade 2008 Clark Chiropractic 10 King Ave. E $4,800.00 Approved Facade 2008 Roselina's 4 King Ave. E $5,000 max Approved Below are photographs of completed fagade improvement projects. Fagade Improvement Fagade Improvement 205 King Ave. East 119 King Ave. West 3.0 CONCLUSION 3.1 There has been good response to the grant program. The owners we have met with are pleased with the program and the financial incentives provided by the Municipality. Staff will continue to monitor the effectiveness of the program and make recommendations for changes as necessary. 829 REPORT NO.: PSD-004-09 PAGE 4 List of interested parties to be notified of Council's decision: Valentine Lovekin, Newcastle BIA Newcastle Village CIP Implementation Group c/o Isabel Little Attachments: Attachment 1 — Community Improvement Project area map 830 Attachment 1 To Report PSD-004-09 Tn W a Z w J 3 w o � w � g w N < y is a 33nn nw r 3NH0 3SIlOH>tOOH6 u WMnIIM Fin rc w 1S tlIVN�W H < y 3 m � L 3AWO 3SnOHNOOtl6 133H1S wH1HV C y /O�/� 3Ntl0 OND4Wl W wZuI HO S1H013H OHVHOHO < w 3NHOS311.1V C > 133tl1S N013Vtl O00 MOIIIM O g w v (� 3N110 tl3WtlVH w 1tlnOOS 20 y O K V 3 C- 10 E M3tlONV 10 VIAIA6 3Ntl0 tl311fYJ w N W W y O' 4 W EK z 133 1S H3Atl38 1 3H1S H3 Wj 33H1S 13AV30 w 2 y E N N W W W w ; m 6 w y O O W O y 2 WU' Y U 0 w F-M H1HON 133tl 1S IIIW H18ON 133H 1S IW 1n05133tlLS IIIW H1f10S 133Y1611IW LLHr _ K 5QOp0 3 Ir Z 33816 HOHnHO > w H 133 1 HOtlnH A, W O a 3 1. O < N Z K 4 U W y 2 W ` V y w 3A, 1tlON 133H1S HlllON 133H1S NIMOIV6 W ° z O IW3H O m W w pO6lER tt ° Z O U yZ� z W U W Z V p 3NVI TJ31S3HO U < < w O O Z o u o Y W < K u 831 1 ' arm n Leading the Way REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, January 5, 2009 Report#: PSD-005-09 File #: PLN 17.1.6 By-law #: Subject: ENVIRONMENTAL STEWARDSHIP 2008 PROGRAM UPDATE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-005-09 be received for information. Submitted by: Reviewed by: r--� a i J. Crome, MCIP,RPP Franklin Wu Director, Planning Services Chief Administrative Officer FL/DJC/df 9 December 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 832 REPORT NO.: PSD-005-09 PAGE 2 1.0 BACKGROUND 1.1 Since 2002, Council has been providing annual funding for an ongoing stewardship programme. The environmental stewardship programme was established to encourage private groups to carry out works that improve municipal lands, such as valleylands and other natural areas. 1.2 Initially, uptake of these stewardship funds were limited. It took some time to build awareness that funding was available for stewardship projects on municipal properties. In addition, . staff has been careful to direct private stewardship initiatives to the applicable conservation authority, Durham Land Stewardship Council (for Ministry of Natural Resources properties) and other programmes. 1.3 The purpose of this report is to inform Council of how the funds have been spent and the funds that are remaining in the Stewardship account (carried over from previous years). 2.0 GRANTS 2.1 General Guidelines When approving projects for funding, Staff have been careful to only fund projects that are on municipally owned properties, have in-kind contributions (labour and/or materials) and meet the overall concept plan for the area. Planning Services staff work closely with Engineering and Operations staff to ensure that the project is in the best interests of the municipality. The work undertaken in previous years is outlined in Attachment 1. 2.2 2008 Works Funding of the Ministry of Natural Resources (MNR) Rangers for one week. The Ontario Stewardship Rangers work in teams of five (5)high school students (17year olds) and a project captain. The work of the Rangers this year included work with the Valleys 2000, Courtice Millennium Trail (planting and mulching/grooming of trails, erosion control works) and removal of Phramagites from wetland areas in the Black/Farewell Creek watershed. These projects were co-ordinated by the Operations and Engineering Services Departments. At the September 29th, 2008 Council Meeting Clarington Mayor Abernethy was presented with a plaque of appreciation for the Municipalities contributions to the 2008 Ontario Stewardship Ranger Program. 3.0 CONCLUSION 3.1 There has been good response to the grant program, to date over $24,000 has been spent; however, the in-kind contributions increase the value of the works completed by three to four times. In addition, the net gain for those involved has been an understanding and long-term commitment to the community and environmental stewardship. 3.2 Staff hope to continue to expand the environmental stewardship program in the coming year, there are funds in the amount of just over $5,000 to carry over from previous years. 833 ATTACHMENT 1 TO REPORT PSD-005-09 Stewardship Projects 2003-2007 2003 Plantings in the Bowmanville Valley along the pathway from Spry Avenue north. In-kind labour provided by Planning Services Staff and Valleys 2000. 2004 Creek crossing in Bowmanville Valley in partnership with Valleys 2000 and Courtice Secondary School students. The funding provided the lumber necessary for the project, the students built and installed the crossing. 2005 Boardwalk behind Courtice Complex in partnership with Courtice Secondary School students. The funding provided the lumber necessary for the project, again the students constructed the boardwalk in sections, in shop class, and then assembled them on site. Plantings in Soper Creek valley along the pathway from the Visual Arts Centre north to Hobbs Avenue, in partnership with Valleys 2000 and Bowmanville High School students who provided the labour. 2006 In February of 2006 the Municipality hosted, in partnership with OPG, a workshop for a number of environmental groups with Evergreen. Evergreen is a not-for-profit environmental group that provides advice and funding for environmental projects. The workshop was attended by approximately 25 people representing a number of different groups. The information provided during this workshop was extremely helpful to a number of these groups. The networking opportunities for the groups was also an important aspect of the workshop. Plantings in Soper Creek valley along the pathway from the Visual Arts Centre north in partnership with the Planning Services Department World Town Planning Day event and Bowmanville High School students. Sponsorship of a workshop for municipal staff from throughout the Region of Durham regarding private wells and septic systems and their impact on the environment. The workshop was provided by Dr. Mary Jane Conboy of the Well Wise Centre which opened in Orono early in 2007. The intent of this workshop was to educate municipal staff (building and planning) to ensure consistent messages are provided across the Region to residents on wells and septic systems. Provided funding for the lumber for Boardwalk at Courtice Millennium Trail in partnership with Courtice Secondary School students. The students constructed the boardwalk in sections, in shop class, and then assembled it on site. 834 2007 Plantings at Wilmot Creek Nature Area in partnership with the Samuel Wilmot Nature Area Committee, Engineering Services and the St. Stephen's Catholic High School students. Funding of the lumber for a continuation of the Boardwalk at Courtice Millennium Trail in partnership with Courtice Secondary School students. The students constructed the boardwalk in sections, in shop class, and then assembled it on site. This project was part of a much larger project that included the Courtice Lions Club and a Trillium Grant. Funding of the Ministry of Natural Resources (MNR) Rangers for a week of their time to assist with projects in Clarington. The 5 rangers worked under the direction of a crew leader, with supplies and training from MNR. The Operations Department provided on site direction, for the pulling of Phramagites in the Black/Farewell Creek wetland areas for 2 days. The remaining days were under the direction of the Manager of Park Development and included one day at the Samuel Wilmot Nature Area creating woodchip walkways; one day with Rev. Frank Lockhart from Valleys 2000 in the Bowmanville Creek removing dead trees and creating paths, and one day with Courtice Lions working on stream clean-up and boardwalk construction in the Courtice Millennium trails. 835 arm n Leading the Way RE* PORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, January 5, 2009 Report#: PSD-006-09 File#: S-0-2005-04 and By-law#: 18T-97027 Subject: PROPOSED AMENDMENT TO THE OSHAWA OFFICIAL PLAN AND EASTDALE PART II PLAN; COMMENTS ON TWO DRAFT PLANS OF SUBDIVISION IN THE CITY OF OSHAWA APPLICANT: CITY OF OSHAWA; RALNA PARENT CORP INC./CAMEO SUBSIDIARY CORP. AND BEECHNUT DEVELOPMENTS CORPORATION INC. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-006-09 be received; 2. THAT the City of Oshawa be advised: i) that the Municipality of Clarington has no objections to the approval of the proposed amendments to Oshawa Official Plan and Eastdale Part II Plan; ii) that the Municipality of Clarington has no objections to the approval of the proposed Draft Plan of Subdivision (S-0-2005-04) subject to the conditions contained in Attachment 3; and iii) that the Municipality of Clarington has no objection to the approval of the proposed Draft Plan of Subdivision 18T-97027; and 3. THAT a copy of this report be forwarded to the City of Oshawa Development Services Departments, the Region of Durham Planning and Legal Departments and the Ontario Municipal Board. Submitted by: Reviewed by: tl David . Crome, MCIP, RPP Fran lin Wu, Director of Planning Services Chief Administrative Officer BR/CP/sh 17 December 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 836 REPORT NO.: PSD-006-09 PAGE 2 1.0 APPLICATION DETAILS 1.1 Official Plan Amendment: Initiated by the City of Oshawa, it proposes to amend the Oshawa Official Plan and the Eastdale Part II Plan to implement the approved alignment for the proposed Rossland Road East extension between Harmony Creek and Townline Road and provide for land use designations adjacent to the approved alignment. 1.2 Plan of Subdivision: S-0-2005-04 1.2.1 Owner: Ralna Parentcorp. Inc./Cameo Subsidiary Corp. 1.2.2 Agent: D.G. Biddle &Associates Limited 1.2.3 Details: To permit the development of a Plan of Subdivision with 150 townhouses. The development also includes a 0.24 hectare office development block, and a road widening along Townline Road North. The total site area is 4.32 hectares. 1.3 Plan of Subdivision: 18T-97027 1.3.1 Owner: Beechnut Development Corporation 1.3.2 Agent: PMG Planning Consultants 1.3.3 Details: To permit the development of a Plan of Subdivision with 17 single 'detached dwellings and 115 street townhouse dwellings. The total site area is 4.871 hectares. 2.0 LOCATION 2.1 The lands subject to the official plan amendment are located in Part Lot 1, Concession 2 and 3, City of Oshawa. The subdivision application is limited to lands on the west side of Townline Road North, south of the extension of Rossland Road and north of the future.Kettering Drive Extension (see Attachment 1). 2.2 Almost half of the lands subject to the subdivision application immediately west of Townline Road have been identified as a provincially significant wetland, part of the Harmony-Farewell Iroquois Beach Westland Complex. 3.0 BACKGROUND 3.1 The City of Oshawa originally circulated the Municipality of Clarington on January 6, 2006, to provide comments on subdivision application S-C-2005-04. In April 2006 Council considered a staff report explaining that an environmental study report for the 837 REPORT NO.: PSD-006-09 PAGE 3 extension of Rossland Road from Harmony Road to 500 metres east of Townline Road was prepared in September 2005. Three (3) alternative alignments were considered and Alternative 2, the most southerly alignment, was selected by the City of Oshawa and the Region of Durham as the technically preferred alternative. The Draft Plan of Subdivision proposed at that time greatly conflicted with this alternative. As a result, Council endorsed the following resolution: "THAT report PSD-037-06 be received; THAT the City of Oshawa be advised that the Municipality of Clarington does not support the approval of the proposed Draft Plan of Subdivision (S-0-2005-04); THAT the City of Oshawa be requested to consult with the Municipality of Clarington to obtain conditions of draft approval in the event of consideration of approval of this application or an Ontario Municipal Board hearing; and THAT a copy of Report PSD-037-06 be forwarded to the City of Oshawa Development Services Department and the Region of Durham Planning Department." 3.2 Two (2) landowners in Oshawa, including the owner of the subject proposed plan of subdivision S-C-2005-04, requested changes to the preferred alignment. The requests were not acted on and became the subject of an Ontario Municipal Board appeal made by the owners. The hearing has been adjourned while staff at the City of Oshawa and the Region of Durham negotiate with the landowners of the subject applications the location of Rossland Road and who is responsible for the construction thereof. 3.3 At the end of October 2008, the Municipality received a request for comment on the municipally initiated official plan amendment, as well as two (2) proposed draft plans of subdivision. The two (2) proposed draft plans of subdivision appear to implement the revised Rossland Road alignment. 3.4 The second application, 18T-97027, is approximately 400 metres from the municipal boundary, Townline Road, and staff do not believe there is a need to request conditions of draft approval on said application. 4.0 STAFF COMMENTS 4.1 Proposed Official Plan Amendment 4.1.1 A Class Environmental Assessment Study for the extension of Rossland Road from Harmony Road to 500 metres east of Townline Road was commenced in 1999 by the Region of Durham in partnership with the City of Oshawa. The Ministry of Natural Resources, in 2005, released a wetland evaluation for the Provincially Significant Harmony - Farewell Iroquois Beach Wetland Complex. As a result adjustments to the 838 REPORT NO.: PSD-006-09 PAGE 4 Rossland Road East alignment and limits to the Environmentally Sensitive Areas in the Oshawa Official Plan were required. As well, (medium density) residential and Local Central Area lands were redesignated Open Space and Recreation. 4.1.2 The "Environmental Study Report Rossland Road Extension-Harmony Road North to 500 m East of Townline Road", identified three (3) alternatives. Alternative 2, the most southerly alignment, which cuts through the proposed draft plan of subdivision S-0- 2005-04, (see Attachment 2) was selected by the City of Oshawa and the Region of Durham as the technically preferred alternative. The Ministry of the Environment approved the Environmental Assessment in March 2008. 4.1.3 The selected alternative requires a realignment of Pebblestone Road at Townline southerly. The lands on the Clarington side of Townline in this vicinity are within the Greenbelt Plan and urban development is not foreseen. The cost associated with acquiring land for and constructing this realigned intersection was therefore a concern to Clarington Municipal Staff. In 2006, the Manager of Transportation and Design from the Region of Durham Works Department confirmed that the Region will be financially responsible for the realignment of Pebblestone Road, including land acquisition, to implement the preferred alternative. In June of 2008, Regional Council adopted the following resolution when considering the Regional Development Charge By-law and Background Study: THAT the proposed new Regional Development Charge By-law and Background Study provide for the construction of Rossland Road East, easterly from Grandview Street North to connect to Pebblestone Road, east of Townline Road North using Regional development charges for the entire project including land acquisition and road construction. within 5 years." In addition, assessment data indicates that the Region of Durham owns one (1) of the parcels required for the re-alignment on the east of Townline Road, south of Pebblestone Road. 4.2 Proposed Subdivision Application 4.2.1 Subdivision S-C-2005-04 has been revised to now contain one block for a 150 unit medium density condominium and a 0.24 ha parcel for an office development. The subdivision application is currently part of an OMB hearing which has been adjourned to allow for the parties to negotiate a settlement. 4.2.2 Clarington Engineering Services Department advised that a revised boundary agreement between Oshawa and Clarington ensures the City of Oshawa and the applicant will be responsible for 100% of the cost of any sidewalk or illumination improvements that are deemed necessary on Regional Road 55 to service this development. A condition dealing with this matter is not required. For storm water drainage, a condition is included (see Attachment 3) that states all storm drainage flows, both minor and major, must be self-contained within the City of Oshawa and the road 839 REPORT NO.: PSD-006-09 PAGE 5 allowance for Regional Road 55. The developer's engineer must demonstrate this prior to final approval. 4.2.3 All existing development in the vicinity of the proposal on the Clarington side of Townline Road North is based on private well and septic services. Staff originally proposed three (3) conditions of draft approval to consider impact on private services: preparation of a hydrogeological report to assess any potential impact of development on neighbouring wells; undertaking a well monitoring program; and provide at no cost to the resident, water supply equal to, or better than, the quality and quantity of the water supply in the event of an impact on any existing well. 4.2.4 The applicant has advised that they do not object to a condition requiring provision of water to any land owners negatively impacted by this development to have a water supply, equal to, or better, than the quality and quantity of the water supply. However, they object to undertaking a hyrogeological report or well monitoring program. The hyrogeological report and the monitoring provide base data to compare any potential future well issues against. Without these reports it is difficult to determine whether the proposed development was cause of any impact. 4.2.5 The applicant is willing to enter into an agreement with the Municipality of Clarington and provide a letter of credit to ensure that should well interference complaints arise the Municipality can enforce this requirement. As such there are two conditions of draft approval recommended; one dealing with stormwater management and a second dealing with the provision of water to any owner effected as a result of this development. 4.2.6 The Municipality of Clarington has reviewed both proposed Plans of Subdivision and has no objections subject to the proposed conditions of draft approval contained in Attachment 3 for proposed Plan of Subdivision S-0-2005-04. 5.0 CONCLUSION 5.1 In consideration of the comments provided within this report, it is recommended that the Municipality support the approval of the proposed draft plan of subdivision. Two (2) conditions of draft approval are recommended. Attachments: Attachment 1 — Key Map and Draft Plan of Subdivision Attachment 2 —Alternative 2 for Rossland Road Extension and Draft Plan of Subdivision Attachment 3 — Conditions of Approval of Final Plan Registration List of interested parties to be advised of Council's decision: City of Oshawa Durham Region Planning Department D.G. Biddle &Associates Limited PMG Planning Consultants 840 Attachment 1 To Report PSD-006-09 o m i i i M 144, xxax _ y • 1 Jl 8� • • e LL lg8n° 4 LL s E • .o IS 8xe! d �` i S L ryy j u • _ Q jµ; ® _ $d �� €Ens°p�� �� S 3 t3 d J wo <� i• '.�.: � .°. b Yx a u�z i � • a < i iii L _s �y o •!i s J �x W iR - ry n • �� � �i� E�� yy S � OI".'Fro O u � � f j L L � _ sx;�3a ��' �� d ` ;4 r d� a - v Q a \ \ Y � � III \ Sd■C I4[3 I I \ II II I 1\ �SS Q4 Ov"7✓wmw OYON-W/-MO.1 _._.—....... ._._._ —._._._._.�V._._.—.—._.—.—. _—__- NO CO lis i a N Z g ry N L 1� J Q5 v 841 F ` -- f U ` - c c: a ' TE-CMMCALLY PFE�ALTERNATIVE ,..-,gyp .. .. � ♦♦ � f •.mss „Y�' / Al 2 ' ♦ ` ♦♦ w.s.Y.ustcws., — _�� I '.-1 . ♦♦ YAVYU�C—_� EoS*u+C w000.:' fti ' r;:6 u:�, ALTEf�IATNE 3 -� wNw CON �OLTE' AL FR.ha`vES 3 Monaghan X TE tiS iP4C S`ar �C A 0w g SuF/N/A Marsha l T ,.500c Macklin r0aa o-ea��.r �" }, CONSUEn,.s[YpNF.EFi SJ..E,.'RSYERS j,"N; !M i7 -soeos�, k--0s j FKILJFE SA Future Rossland Road Extension Options O IV CD O D C/) 0) 03 o (D o � Co fV Attachment 3 To Report PSD-006-09 CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION MUNICIPALITY OF CLARINGTON JANUARY 12, 2009 RALNA PARENTCORP. INC./CAMEO SUBSIDIARY CORP. S-0-2005-04 1. All storm drainage flows, both minor and major, must be self-contained within the City of Oshawa and the road allowance for Regional Road 55. The Owner's Professional Engineer must demonstrate this prior to final approval. 2. The Owner agrees, to enter into an agreement with the Municipality of Clarington dealing with the provision of water, equal to, or better, than the quality and quantity of the water supply that has been impacted, at no cost to the resident, in the event of an impact on any existing wells as a result of development of the subject lands. The agreement will require a minimum $25,000 Letter of Credit and provide a timeframe for release of the funds at a date following completion of all services and basements if there are any. 843 n C!an'* w�� REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, January 5, 2009 Report#: PSD-007-09 File #: PLN 23.8.2 By-law#: Subject: COMMERCIAL RECREATIONAL VEHICLE STORAGE It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-007-09 be received; 2. THAT consideration of commercial recreation vehicle storage in the Urban Residential, Future Urban Residential and Major Open Space Areas designation, be considered as part of the "Planning for the Countryside" component of the Clarington Official Plan review; 3. THAT the Region of Durham Planning Department be forwarded a copy of Report PSD- 007-09 and Council's decision; and 4. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Reviewed by: az"Z,�e David Jr rome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer TW/CP/sh/df 15 December 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 844 REPORT NO.: PSD-007-09 PAGE 2 1.0 BACKGROUND 1.1 On October 6, 2008, while considering PSD-099-08, a report proposing regulations for recreational storage and parking on residential properties, the General Purpose and Administration Committee added a recommendation directing the Planning Services Department to examine whether any changes are required to the Official Plan with respect to permitting commercial recreational vehicle storage area uses outside of industrially designated areas. 1.2 The topic of commercial storage of recreational vehicles was raised through submissions, delegations, and subsequent discussions at the General Purpose and Administration Committee meetings on June 16th, October 6th, and at the Council Meeting on October 14th considering the above referenced regulations for storage and parking of recreational vehicles. Discussions recognized that other than industrially designated lands, proposals for commercial storage of recreational vehicles typically require Official Plan Amendment, Zoning By-law Amendment and Site Plan Approval. Council's recommendation to examine required amendments to Official Plan policies recognizes that the costs associated with amending the Official Plan may deter individuals from legitimizing a use. Commercial storage areas may see an increase in demand due to the recently approved regulations for parking of recreational vehicles on residential properties. 1.3 Currently, the Official Plan and Zoning By-law permits commercial outdoor storage facilities to locate only within designated General Industrial Areas. There are six storage facilities located in the General Industrial Areas. These businesses store a variety of items primarily within a building. Outdoor storage of recreational vehicles is also available; however, it is not the primary focus of these businesses. An application recently received by the Municipality proposes an expansion to an existing storage facility on Toronto Street in Newcastle Village. The proposal includes a warehouse like building for storage of boats and trailers. 2.0 STAFF COMMENTS 2.1 Attachment 1 is a chart that provides an overview of provincial and regional policies that relate to official plan designations outside of industrial areas. An amendment to the official plan to permit commercial outdoor storage areas for recreational vehicles would have to comply with the Provincial and Regional policies. 2.2 Urban Residential Areas 2.2.1 Storage of goods is typically considered an Employment Area use in the Durham Region Official Plan. These uses are permitted within the Living Area provided that they are not obnoxious in nature and the appropriate provisions are included within the municipal Official Plan. The Provincial Policy Statement requires that land uses within Settlement Areas are appropriate and make efficient use of land, resources, and infrastructure and public service facilities. 845 REPORT NO.: PSD-007-09 PAGE 3 2.2.2 Commercial outdoor storage facilities for recreational vehicles could be permitted as an interim use within urban residential areas provided that there is adequate land area (minimum 2 hectares) to ensure appropriate buffering between residential uses. It is anticipated that the cost of serviced lands would make this use uncompetitive with lands needed for residential development and would therefore only establish in un-serviced areas, where residential development is not anticipated for a number of years. 2.2.3 A draft amendment to the Clarington Official Plan is contained in Attachment 2. It contains provisions that may be used in evaluating rezoning applications in Future Urban Residential and Urban Residential Areas. These provisions will ensure that proposed commercial outdoor storage areas for recreational vehicles have adequate land area, will be appropriately screened from view, will not need to modify the land or add buildings, will not negatively affect adjacent land uses and will not jeopardize future urban development. 2.3 Prime Agricultural Areas Commercial outdoor storage of recreational vehicles is not related to agriculture and provincial and regional policies do not support such a use within the prime agricultural designation. 2.4 Green Space 2.4.1 The Provincial Policy Statement and the Provincial Greenbelt Plan both permit non- agricultural uses provided that the use is appropriate for a rural location and can be sustained by rural service levels. The Provincial Policy Statement further states that recreational, tourism and other economic opportunities should be promoted. 2.4.2 Within the Major Open Space designation, the Durham Region Official Plan allows municipal plans to permit compatible non-agricultural uses provided that the use is small in scale and serves the resource and agricultural sectors. Staff met with Regional Planning Staff who determined that an amendment to the Durham Region Official Plan would be required to allow commercial recreational vehicle storage in the Major Open Space designation. The Municipality would have to provide justification in support of an amendment as to why the use is appropriate within the Major Open Space designation. Regional Staff indicated that the Municipality must differentiate this use from other similar uses to ensure the Major Open Space Area is not utilized for incompatible uses. 2.4.3 Outdoor storage of recreational vehicles is not related to agriculture. However, such a use could be located to have a minimal impact on the landscape. Combined with the ability to locate on un-serviced lands, it could be argued that it is compatible with the rural nature of the Green Space and Major Open Space designations. As such a use is land extensive and not typically a generator of jobs; it would be beneficial to permit the use outside of the Employment Areas. Both the Region's Growing Durham Plan and the Provincial Growth Plan encourage designated employment areas to increase 846 REPORT NO.: PSD-007-09 PAGE 4 employment intensification and job to population ratios. This use of land in the employment area would be counter productive in achieving that goal. 2.4.4 A draft amendment to the Green Space policies of the Clarington Official Plan, similar to the amendment proposed to the residential policies, is contained in Attachment 3. The amendment would allow commercial outdoor storage of recreational vehicles subject to criteria to be considered in the evaluation of rezoning applications. In order to implement this proposed amendment to the Clarington Official Plan, an amendment to the Durham Regional Official Plan is required. Should Council wish to pursue a Regional Official Plan Amendment, additional work would be required to provide the justification requested by the Region. 3.0 CONCLUSION 3.1 Based on the review of provincial and regional policies it is determined that commercial outdoor storage of recreational vehicles could be supported in restricted areas of the Municipality. Draft amendments for the Future Urban Residential and Urban Residential designations, as well as the Green Space designation have been drafted, and are contained in Attachment 2 and 3 respectively. As noted above, the Municipality would have to submit an application to amend the Region of Durham Official Plan for any rural designation as well as amend the Clarington Official Plan. 3.2 The Municipality is currently undertaking the review of the Clarington Official Plan. The "Planning for the Country Side" component will be considered this spring with approvals in the Fall. Rather than pursue separate amendments, it would be more efficient from a public consultation and staff resource viewpoint to consolidate these proposed amendments into the Official Plan review. It is respectfully requested that Council authorize this proposed direction. Attachments: Attachment 1 - Provincial and Regional Policies Attachment 2 - Draft Official Plan Amendment- Future Urban Residential and Urban Residential Attachment 3 - Draft Official Plan Amendment - Green Space List of interested parties to be advised of Council's decision: Steven Bobas Tim and Sandra Kerns Tom McKee 847 Prime Agricultural Section 2.3.3 permits agricultural uses, secondary uses Section 3.1.3 permits normal farm Areas and agriculture-related uses. Secondary uses include practices and a full range of agricultural, home occupations and home industries which produce agriculture-related and secondary uses value-added agricultural products from the farm within prime agricultural areas. Section oeration on the property. 4.1.1 prohibits non-agricultural uses within prime agricultural areas in the Protected Countryside area. Urban Residential The Settlement Areas policies require that land use Not Applicable patterns be based on a mix of land uses. Land, resources, infrastructure and public service facilities are to be used appropriately and efficiently. Section 1.1.4.1 permits development that is compatible Green Space with the rural landscape and can be sustained by rural service levels. Development not related to agriculture is to be directed to areas where it will not constrain these uses. Recreational,tourism and other economic opportunities should be promoted. Section 3.1.4 indicates that rural areas are the primary locations for a range of recreational,tourism, institutional and resource-based commercial/industrial uses. Other uses are permitted subject to the general policies for the protected countryside. Within these policies, proposals for non-agricultural uses must demonstrate that: • the use is appropriate for the location in a rural area; • the type of water and sewer servicing proposed is appropriate for the type of use; • there are no negative impacts on key natural heritage features and/or key hydrologic features or their functions; and • there are no negative impacts on the biodiversity or connectivity of the Natural Heritage System Attacnment i To Report PSD-007-09 Section 9A.2.2 permits a full range of agricultural, agricultural-related and secondary uses. Non-agricultural uses are strictly limited to forest,fish and wildlife management, conservation, infrastructure, aggregate extraction,existing uses, in accordance with the policies of the Region of Durham Official Plan, Oak Ridges Moraine Conservation Plan and the Greenbelt Plan. The Living Areas policies permit Employment Area uses which are not obnoxious in nature, subject to the inclusion of appropriate provisions and designations in the municipal official plan. Storage of goods and materials is typically considered an Employment Area use. The Major Open Space Areas policies of the Durham Regional Official Plan permit the establishment of non-agricultural uses, providing they serve the resource and agricultural sectors, including agri-business, major recreational uses,commercial kennels and landscape industry uses subject to the policies of the Plan and the Greenbelt Plan. Area municipal plans may further distinguish between non-agricultural uses which are compatible with the character of the Major Open Space Areas in urban and rural areas. Attachment 2 To Report PSD-007-09 DRAFT AMENDMENT NO. TO THE CLARINGTON OFFICIAL PLAN PURPOSE: The purpose of this amendment to the Clarington Official Plan is to include provisions to permit commercial outdoor storage of recreational vehicles in the Future Urban Residential and Urban Residential areas. BASIS: This amendment is based on Council's consideration of an Official Plan Amendment application initiated by the Municipality of Clarington. ACTUAL AMENDMENT The Clarington Official Plan is hereby amended by adding a new Section 9.3.9 as follows: 9.3.9 Commercial recreational vehicle storage may be permitted in Future Urban Residential and Urban Residential Areas by site specific temporary zoning provided such development: a) is located on a lot with minimum area of 2 hectares; b) the commercial recreational vehicle storage area does not exceed 50% of the lot area to a maximum of 1 ha; c) storage areas shall be located at the rear of the lot and shall be appropriately screened so as to not have a negative impact on abutting properties and not be visible from the road frontage; d) does not require modification of terrain, removal of trees, the construction or use of buildings and structures; e) is not a public nuisance due to noise, hours of operation, or traffic generation; f) does not require municipal services; g) does not adversely impact any natural heritage features shown on Map C; h) does not jeopardize the orderly future development of the lands for urban uses; and i) other issues as may be required by the Municipality. 849 Attachment 3 To Report PSD-007-09 DRAFT AMENDMENT NO. TO THE CLARINGTON OFFICIAL PLAN PURPOSE: The purpose of this amendment to the Clarington Official Plan is to include provisions to permit commercial outdoor storage of recreational vehicles in Green Space Areas. BASIS: This amendment is based on Council's consideration of an Official Plan Amendment application initiated by the Municipality of Clarington. ACTUAL AMENDMENT The Clarington Official Plan is hereby amended by adding a new Section 14.5.6 as follows: 14.5.6 Commercial recreational vehicle storage may be permitted in Green Space Areas by rezoning provided such development: a) is located on a lot with minimum area of 2 hectares; b) the commercial recreational vehicle storage area does not exceed 50% of the lot area to a maximum of 1 ha; c) storage areas shall be located at the rear of the lot and shall be appropriately screened so as to not have a negative impact on abutting properties and not be visible from the road frontage; d) does not require modification of terrain, removal of trees, the construction or use of buildings and structures; e) is not a public nuisance due to noise, hours of operation, or traffic generation; f) does not require municipal services; g) does not adversely impact any natural heritage features shown on Map C; h) does not jeopardize the orderly future development of the lands for urban uses; and i) other issues as may be required by the Municipality. 850 • arm n Leading the Way REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, January 5, 2009 Report#: PSD-008-09 File #: ZBA 2008-0023 By-law#: Subject: APPLICATION FOR REMOVAL OF HOLDING OWNER: PRESTONVALE ROAD LAND CORPORTATION & PAUL LYSYK FAMILY TRUST RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-008-09 be received; 2. THAT the application submitted by Prestonvale Road Land Corporation and Paul Lysyk Family Trust, to remove the Holding (H) symbol to permit 52 single detached units be APPROVED; 3. THAT the attached By-law to remove the Holding (H) symbol be passed and that the Region of Durham be forwarded a copy of this report; and 4. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Reviewed by: David J. trome, MCIP, RPP Franklin Wu Director, Planning Services Chief Administrative Officer MK/CP/df/lw 15 December 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-0830 851 REPORT NO.: PSD-008-09 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: Prestonvale Road Land Corporation and Paul Lysyk Family Trust 1.2 Agent: D.G. Biddle & Associates Limited 1.3 Rezoning: Removal of Holding (H) symbol from "Holding - Urban Residential Exception (H) R143", "Holding - Urban Residential Exception (H) R2-26", "Holding - Urban Residential Exception (H) R2-63" and "Holding - Urban Residential Exception (H) R2-64" 1.4 Location: Part Lot 33, Concession 2, former Township of Darlington (Attachment 1) 2.0 BACKGROUND 2.1 On October 6, 2008, Staff received an application from D.G. Biddle & Associates Limited for the removal of the Holding (H) symbol for the subject lands on Part Lot 33, Concession 2, former Township of Darlington. On October 22, 2008, the Clarington Engineering Services Department issued 'a Construction Stop Work Order as some of the works for subdivision application S-C-2007-0003 had commenced without permission from the Municipality of Clarington. All issues have now been resolved and the Authorization to Commence has been issued. Lots 39 to 41; Lots 50 to 52 and Blocks 56 and 57, as shown on Attachment 1, on either side of Oke Road will be used for temporary stormwater management facilities to deal with water quality and quantity. The stormwater is ultimately dealt with in ponds to be constructed south of the subject lands. The subdivision agreement ensures no building permits are available on these lots and blocks until water can be conveyed to the ultimate stormwater pond. The Clarington Engineering Services Department are satisfied that the removal of the Holding (H) symbol can now move forward for approval. 3.0 STAFF COMMENTS 3.1 The removal of holding application is being brought forward by the applicant at this time, as a subdivision agreement (subdivision file no.: S-C-2007-0003) has been executed for the subject lands and Authorization to Commence has been issued. The applicant will be building 52 single detached units. 3.2 Building permits will . not be issued for this site until registration of the plan of subdivision has occurred and the Municipality is satisfied that all performance guarantees, cash-in-lieu of parkland and development charges have been received by the Municipality of Clarington. 852 REPORT NO.: PSD-008-09 PAGE 3 3.3 Policies within the Municipality of Clarington's Official Plan permit the use of holding symbols to ensure that prior to development the following matters are addressed and approved to the satisfaction of the Municipality: • Services and municipal works including roads; • Submission of technical studies; • Measures to mitigate the impact of development; • Execution of appropriate agreements; and/or • Any other requirements as may be deemed necessary by Council including the implementation of the policies of this plan. The approval of a by-law to remove the holding symbol from the lands is appropriate at this time, as the provisions within the Municipality's Official Plan have been satisfied. 3.4 It is noted that pursuant to Section 36 of the Planning Act, a by-law amendment to remove the "Holding (H)" symbol is not subject to the normal appeal period afforded to a standard rezoning application and accordingly shall be deemed final and binding upon Council's approval. 4.0 CONCLUSION 4.1 In consideration of the comments noted above, approval of the removal of the "Holding (H)" symbol as shown on the attached By-law and Schedule (Attachment 2) is recommended. Attachments: Attachment 1 - Key Map Attachment 2 - By-law for Removal of"Holding (H)" symbol List of interested parties to be advised of Council's decision: D.G. Biddle &Associates Limited Prestonvale Road Land Corporation Paul Lysyk Family Trust 853 Attachment 1 To Report PSD-008-09 c. Z c v *' 0 V N W CL O 0) 0 ._ CL 4 g C oo Q v oc . O p m Y Ng = > � J '� 000K �, Q O J m m R _ FL N ? E CT z a� a N � c A 3 Mw £ 0* sZ 9Z bz £Z z L oZ ZZ 4 61 R £Z 9 / O�- 3 4Z 9l 9 3VGS38 OVO L 9 6 OL LL zl £L 09 9L 9Z 699 -WO 4 L 9 L S •d cuKl � £C� .t_IIN acs£-ao L t,9 9Z 6 91 n A N 01B 699 L til e rye - CZ OZ 6a'OL t I'LI" 9L LL 9 �l Z L L O L .ra w-. e9 N0 Orol oral L g L 9 S £ Llro gy)kIe L Z3NVI oral oo. vol $ n m N19 IN 1, NIN 40L K•91 OffCWi �a 0'01 0'Ol IN 9§ KMIY _ 77 a 'M S/3 of 103mn5 0L IHVd _ 1O1 99 N18 y L I IWd m 9 6 H 0 ti " LZ M rn ♦ol. IN H 8 m tltw N rel 6IWd 9Z ji Z 6Z 0� LC ZC rtl rtl 7 8 L9 _ tiZ -K 5£ 9� L£ 8£ - 6f oc, ry N pp p Q a la IN LYIC 6 bYd 7 Oti S L-V Lew a _ N e a oru 0= IL 9s, d 'L9 Hag Nx I 9ti 9 QV0& 3�b�N01S3�yd 854 Attachment 2 To Report PSD-008-09 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2009- being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle to implement ZBA 2008-0023; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule "4" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Holding — Urban Residential Exception ((H) R1-43) Zone" to "Urban Residential Exception (R1-43)Zone", "Holding — Urban Residential Exception ((H) R2-26) Zone" to "Urban Residential Exception (R2-26)Zone", "Holding — Urban Residential Exception ((H) R2-63) Zone" to "Urban Residential Exception (R2-63)Zone", and "Holding — Urban Residential Exception ((H) R2-64) Zone" to "Urban Residential Exception (R2-64)Zone" as illustrated on the attached Schedule"A"hereto. 2. Schedule"A"hereto shall form part of the By-law. 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 and 36 of the Planning Act. BY-LAW read a first time this day of 2009 BY-LAW read a second time this day of 2009 BY-LAW read a third time and finally passed this day of 2009 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 855 This is • - to By-law 2009 passed day of 1 1 ju lu • .titer sari ��R Ir Zoning Changes: F"7; Zoning To Remain'R143. Zoning To Remain-(H)R2-63' Zoning To Remain • • To Jim Abernethy, Mayor Patti L. Barrie, municipal Clerk 11111► ��►��II ►I � ._�I�. ��►��•o = =■III` ���I:` ■�I��II�'�I���Ij; �1���� ,��11 now- Em 11 ■ �: ��.��� ��= �=.� =`�� =�. , 1111111/ ���11111 � _♦� ��_ �- � .� �� s 111111111 �� X11111 6 - � - �'� � �� /111111111■ ��1 111•�'� �� ��� '� = 11111 oil 11iiiiliii �\111111 Illllllillll�l • ar.�n n Leading the Way REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION MEETING Date: Monday, January 5, 2009 Report#: PSD-009-09 File No's: A2008-0020 &A2008-0034 By-law#: Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF DECEMBER 11, 2008. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-009-09 be received; 2. THAT Council concurs with the decisions of the Committee of Adjustment made on December 11, 2008 for application A2008-0020 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and 3. THAT Council concurs with Staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on December 11, 2008 for application A2008- 0034 is not warranted. However, should an appeal be lodged by another party, Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation. Submitted b Reviewed by: David J. rome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer MK/CP/df 16 December 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 857 REPORT NO.: PSD-009-09 PAGE 2 1.0 APPLICATION DETAILS 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISION OF COMMITTEE OF ADJUSTMENT FOR DECEMBER 11, 2008 NOMFOR A2008-0020 Approve with Conditions Approved with conditions A2008-0034 Approve in part and Deny in part Approved with conditions 1.2 Application A2008-0020 was filed to permit the construction of an accessory building (detached garage) by increasing the maximum permitted total lot coverage for all accessory buildings from 40% to 53% of the existing main building total floor area and by increasing the maximum permitted height from 5 m to 5.7 m. The application was originally heard at the Committee of Adjustment meeting of July 24, 2008. The subject property had designated heritage structures on site, and the application was TABLED to satisfy the Clarington Heritage Committee that the proposed detached garage would be in keeping with the existing character of the property and of the surrounding neighbourhood. Staff recommended approval of the application as the main building would remain the dominant feature on the property both in size and in height, and as the existing character of the neighbourhood would not be negatively impacted by the proposed structure. The following conditions were recommended: 1) That the colour selection and materials for the proposed detached garage are in keeping with the historical nature of the neighbourhood; 2) That vegetative screening be left in place along the Wellington Street frontage in the area of the new detached garage; and 3) That no individual accessory building shall exceed 67 m2 in area. The Committee approved the application as recommended by Staff. 1.3 Application A2008-0034 was filed to permit the conversion of an attached garage into living space by reducing the minimum required interior side yard setback for a dwelling without an attached garage from 4.5 m to 1.2 m and to permit an accessory building (existing shed) by reducing the minimum required westerly interior side yard setback from 0.6mto0.4m. 858 REPORT NO.: PSD-009-09 PAGE 3 Staff recommended approval of the conversion of the attached garage into living space as the minimum number of required parking spaces would continue to be provided on the subject property. However, Staff recommended denial of the proposed reduction of interior side yard setback from 0.6 m to 0.4 m as it would not provide a sufficient amount of space for proper maintenance of structures. The applicant explained to the Committee that the lot was pie shaped, therefore only one corner of one side of the existing shed required a reduction of side yard setback from 0.6 m to 0.4 m, and that the southern most corner of the shed met the required 0.6 m interior side yard setback. The Committee considered Staffs opinion and the information presented by the applicant and decided to approve the application as applied for with the following conditions: 1) That the applicant maintains a minimum two (2) outdoor parking spaces on the subject property (4.6 m X 5.7 m) if placed side by side; and 2) That the applicant maintains a minimum 0.6 m rear yard setback to the wall of the existing accessory building (shed). 2.0 COMMENTS 2.1 Staff have reviewed the Committee's decision and are satisfied that application A2008- 0034 is in conformity with both Official Plan policies, consistent with the intent of the Zoning By-law, is minor in nature and desirable. 2.2 Staff have reviewed the Committee's decisions and are satisfied that the portion of the Committee's decision for application A2008-0034 relating to the reduction of interior side yard setback for a dwelling without an attached garage is in conformity with both Official Plan policies, consistent with the intent of the Zoning By-law, is minor in nature and is desirable. Although Staff was not in favour of the approved westerly interior side yard setback of 0.4 metres, after further review Staff acknowledge that the lot is not square and that only the north western corner of the shed has a 0.4 m interior side yard setback. The shed meets the minimum required rear yard setback and also the westerly interior side yard setback at the south-west corner of the shed. Based on the above comments, although Staff are not in support of the Committee's decision to approve a 0.4 m interior side yard setback for an accessory building, Staff do not believe it is an appropriate decision to appeal. Therefore, Staff believes an appeal by the Municipality for the decision made by the Committee of Adjustment on December 11, 2008 for application A2008-0034 is not warranted. 2.3 Council's concurrence with the decisions of the Committee of Adjustment for applications A2008-0020 and A2008-0034 is required in order to afford Staff official 859 REPORT NO.: PSD-009-09 PAGE 4 status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment 860 Attachment 1 To Report PSD-009-09 • arm n Leading the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: NEW CASTLE DRAFTING & DESIGN OWNER: CATHERINE SMITH PROPERTY LOCATION: 49 DIVISION STREET, BOWMANVILLE PART LOT 12, CONCESSION 1 FORMER TOWN(SHIP) OF BOWMANVILLE FILE NO.: A2008-0020 PURPOSE: TO PERMIT CONSTRUCTION OF AN ACCESSORY BUILDING (DETACHED GARAGE) BY INCREASING MAXIMUM PERMITTED LOT COVERAGE FROM 40% TO 53% OF THE MAIN BUILDING TOTAL FLOOR AREA TO A MAXIMUM 92 M2 AND BY INCREASING THE MAXIMUM PERMITTED HEIGHT FROM 5 M TO 5.7 M. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE CONSTRUCTION OF AN ACCESSORY BUILDING (DETACHED GARAGE) BY INCREASING MAXIMUM PERMITTED TOTAL LOT COVERAGE OF ALL ACCESSORY BUILDINGS FROM 40% TO 53% OF THE EXISTING MAIN BUILDING TOTAL FLOOR AREA TO A MAXIMUM OF 92 M2 AND BY INCREASING THE MAXIMUM PERMITTED HEIGHT FROM 5 M TO 5.7 M SUBJECT TO THE FOLLOWING CONDITIONS: • THAT THE COLOUR SELECTION AND MATERIALS FOR THE PROPOSED DETACHED GARAGE ARE IN KEEPING WITH THE HISTORICAL NATURE OF THE NEIGHBOURHOOD; • THAT VEGETATIVE SCREENING BE LEFT IN PLACE ALONG THE WELLINGTON STREET FRONTAGE IN THE AREA OF THE NEW DETACHED GARAGE; AND • THAT NO INDIVIDUAL ACCESSORY BUILDING SHALL EXCEED 67 M2 IN AREA. AS IT MEETS THE INTENT OF BOTH OFFICIAL PLANS, AND ZONING BY-LAW IS MINOR IN NATURE AND IS NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: December 11, 2008 LAST DAY OF APPEAL: December 31, 2008 861 • arm n Leading the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: LARRY DEFOSSE OWNER: JOE & LISA CORKERY PROPERTY LOCATION: 36 AVONDALE DRIVE, COURTICE PART LOT 30, CONCESSION 2 FORMER TOWN(SHIP) OF DARLINGTON FILE NO.: A2008-0034 PURPOSE: TO PERMIT THE CONVERSION OF AN EXISTING ATTACHED GARAGE TO LIVING SPACE BY REDUCING THE MINIMUM REQUIRED WESTERLY INTERIOR SIDE YARD SETBACK FOR A DWELLING WITHOUT AN ATTACHED GARAGE FROM 4.5 M TO 1.2 M AND TO PERMIT THE CONSTRUCTION ON AN EXISTING ACCESSORY BUILDING BY REDUCING THE MINIMUM REQUIRED WESTERLY INTERIOR SIDE YARD SETBACK FROM 1.2 M TO 0.2 M AND BY REDUCING THE MINIMUM REQUIRED REAR YARD SETBACK FROM 1.2 M TO 0.5 M. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE CONVERSION OF AN ATTACHED GARAGE INTO HABITABLE FLOOR SPACE BY REDUCING THE MINIMUM REQUIRED WESTERLY INTERIOR SIDE YARD SETBACK FOR A DWELLING WITHOUT AN ATTACHED GARAGE FROM 4.5 M TO 1.2 METRES AND TO PERMIT THE CONSTRUCTION OF AN EXISTING ACCESSORY BUILDING BY REDUCING THE MINIMUM REQUIRED WESTERLY INTERIOR SIDE YARD SETBACK FROM 0.6 M TO 0.4 METRES, SUBJECT TO THE FOLLOWING CONDITIONS: • THAT THE APPLICANT MAINTAINS A MINIMUM TWO (2) OUTDOOR PARKING SPACES ON THE SUBJECT PROPERTY (4.6 M X 5.7 M IF PLACED SIDE-BY-SIDE); AND • THAT THE APPLICANT MAINTAINS A MINIMUM 0.6 METRE REAR YARD SETBACK TO THE WALL OF THE EXISTING ACCESSORY BUILDING (SHED). AS IT MEETS THE INTENT OF BOTH OFFICIAL PLANS AND ZONING BY-LAW, IS MINOR IN NATURE AND IS NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: December 11, 2008 LAST DAY OF APPEAL: December 31, 2008 862 Clarineton REPORT Leading the Way ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, January 5, 2009 Resolution #: Report#: EGD-001-09 File#: By-law#: Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR NOVEMBER, 2008. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-001-09 be received for information. Submitted by: Reviewed by: A. S. Cannella, C.E.T. Franklin Wu Director of Engineering Services Chief Administrative Officer ASC*RP*bb December 05, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-1824 901 REPORT NO.: EGD-001-09 PAGE 2 1. BACKGROUND 1.1 With respect to the Building Permit Activity for the month of NOVEMBER 2008, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF NOVEMBER 2008 2007 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF %CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2008-2007 Residential 52 $10,729,904 110 $26,874,463 -60.1% Industrial 0 $0 1 $15,000 N/A Government 0 $0 1 $110,000 N/A Commercial 5 $621,705 5 $897,330 -30.7% Institutional 1 $200,000 0 $0 N/A Agricultural 1 $29,000 2 $500,520 -94.2% Demolition 2 $0 2 $0 N/A TOTAL 61 $11,580,609 121 $28,397,313 -59.2% YEAR TO DATE 2008 2007 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2008-2007 Residential 800 $147,316,230 863 $150,099,895 -1.9% Industrial 9 $22,800,851 13 $6,631,800 243.8% Government 9 $3,459,800 3 $152,000 2,176.2% Commercial 44 $6,715,212 54 $16,436,529 -59.1% Institutional 11 $4,646,000 13 $4,808,980 -3.4% Agricultural 21 $6,426,260 26 $6,390,927 0.6% Demolition 32 $0 36 $0 N/A TOTAL 926 $191,364,353 1,008 $184,520,131 3.7% 902 REPORT NO.: EGD-001-09 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner/Applicant Construction Type Location Value BAYSONG DEVELOPMENTS INC Sales Office 3,071 REGIONAL RD 57, $537,705 BOWMANVILLE 903 REPORT NO.: EGD-001-09 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of"NOVEMBER" and "YEAR TO DATE". Dwelling Unit Type"NOVEMBER" 2008 Dwelling Unit Tyne"YEAR TO DATE 2008" 0 1 49 5 Townhouse Apartment 0% 2% Townhous Apartment e 1% 8% 442 90 Single Semi- Detached 28 Detached 76% Single 15% 12 Detached Semi- 69% Detached 29% •Single Detached 28 ■Single Detached 442 •Semi-Detached 12 ■Semi-Detached 90 13 Townhouse 0 13 Townhouse 49 []Apartment 1 [3 Apartment 5 The following is a historical comparison of the building permits issued for the month of "NOVEMBER" and "YEAR TO DATE" for a three year period. Historical Data for Month of Historical Data 'YEAR TO DATE" -NOVEMBER" $250,000,000 $30,000,000 $200,000,000 $25,000,000 $20,000,000 $150,000,000 $15,000,000 $100,000,000 $10,000,000 $5,000,000 $50,000,000 $0 2008 2007 2006 $0 2008 2007 2006 ®Value 1 $11,580,609 $28,397,313 $19,819,571 ■Value $191,364,353 $184,520,131 $227,394,725 904 REPORT NO.: EGD-001-09 PAGE 5 PERMIT REVENUES 2008 2007 November Year to Date November Year to Date PERMIT FEES $82,405 $1,251,108 $227,538 $1,426,005 INSPECTION SERVICES 2008 2007 November Year to Date November Year to Date Building Inspections 445 4,978 472 5,412 Plumbing & Heating Inspections 546 5,881 713 5,530 Pool Enclosure Inspections 5 82 1 68 TOTAL 996 10,941 1 1,186 11,010 NUMBER OF NEW RESIDENTIAL UNITS 2008 2007 November Year to Date November Year to Date Single Detached 28 442 58 394 Semi-Detached 12 90 10 110 Townhouse 0 49 11 102 Apartments 1 5 0 3 TOTAL 1 41 586 79 609 905 REPORT NO.: EGD-001-09 PAGE 6 RESIDENTIAL UNITS HISTORICAL COMPARISON YEAR: (to0nd of 2007 2006 2006 2004 2003 2002 2001 2000 1999 1998 AREA November) Bowmanville 338 451 609 307 587 468 345 312 188 184 313 Courtice 130 82 126 241 173 180 133 129 231 296 254 Newcastle 60 77 84 202 191 123 131 76 110 78 4 Wilmot Creek 30 16 15 15 25 29 38 24 19 21 33 Orono 2 1 1 1 2 0 1 0 0 1 0 Darlington 9 6 7 14 15 13 17 47 102 31 14 Clarke 5 11 12 13 10 16 15 9 17 17 12 Burketon 0 0 0 1 1 1 1 0 1 0 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 0 1 1 1 0 2 5 7 6 3 Hampton 0 1 1 0 0 3 3 1 1 2 1 Haydon 0 0 0 0 0 0 0 0 0 1 1 Kendal 0 1 0 0 1 0 3 2 0 1 0 Kirby 0 0 0 0 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 1 0 0 1 0 Maple Grove 0 0 0 0 0 1 0 0 0 0 0 Mitchell Corners 0 1 0 0 1 0 0 0 0 0 0 Newtonville 7 2 2 4 5 3 3 0 3 1 0 Solina 0 6 3 3 3 3 1 1 0 0 0 Tyrone 5 0 0 0 0 3 9 3 0 0 0 TOTALS 586 655 861 802 1,015 843 701 609 679 640 1 636 906 Clarinvon Leading the Way REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 5, 2009 Resolution #: Report#: EGD-002-09 File #: By-law #: Subject: PROPOSAL TO CONVEY A ROAD ALLOWANCE SITUATED IN LOT 18 CONCESSION 5, FORMER TOWNSHIP OF DARLINGTON (HAMPTON) Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That Report EGD-002-09 be received; 2. That the road allowance situated in Lot 18, Concession 5, further identified as Part 3 on Registered Plan 40R-25645 be closed and declared surplus and that the road allowance be conveyed to Andy Meima. 3. That the applicant pay the appraised land value of$ 7,545.00 as well as all legal and other financial costs associated with the transaction; 4. That Council pass the necessary by-laws to implement the recommendations of this report; and 5. That Andy Meima be advised of Council's decision. Respectfu y y, u�o_ 7 - Submitted by: A.S. Cannella Rev'ewed by: Franklin Wu Director of Engineering Services Chief Administrative Officer ASC/LJ B/dv December 10, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-9282 907 REPORT NO.: EGD-002-09 PAGE 2 1.0 BACKGROUND 1.1 Andy Meima is the owner of 5 separate parcels of land located in Lot 18, Concession 5, in the former Township of Darlington. The 5 parcels of land are bi-sected by an unopen road allowance/laneway owned by the Municipality. Andy Meima wishes to obtain title to the road allowance and has submitted a formal Application for Road Closure and Conveyance to the Municipality. Obtaining title to the unopen road allowance will allow Mr. Meima to consolidate the properties into a single larger parcel which will then have sufficient lot area to facilitate a building permit. 1.2 The unopen road allowance is a 5m wide by 139 m (approx.) lane situated immediately south of 49 Perry Avenue, Hampton which has never been open for municipal use. (see Attachment No. 1). 1.3 The east portion of the laneway (approximately half the length) is located in flood plain which is regulated by CLOCA. CLOCA had no objection to the closure and conveyance of the laneway. 1.4 On January 28, 2008, Council approved a recommendation of Report EGD 006- 08. The Report recommended that the road allowance situated in Lot 18, Concession 5, former Township of Darlington be legally closed by by-law (see Attachment 2), declared surplus and conveyed into private ownership. 1.5 Staff subsequently circulated the notice of intent to close the road allowance to all authoritative bodies and internal departments. No objections or concerns were received. A Public Meeting was advertised in the local newspapers (see Attachment 3). 1.6 Staff also commissioned a land appraisal from an accredited land appraiser. The appraisal report evaluating the land at $7,545.00 for the 5m x 139m lane was subsequently received. 1.7 In accordance with the recommendation of Report EGD 006-08, Part 3 on Registered Plan 40R-25645 (see Attachment 4) can be conveyed to Andy Meima for the appraised value of $ 7,545.00 2.0 CONCLUSION 2.1 It is recommended that subject to any input received at the Public Meeting, Council authorize the closure of the subject road allowances, declare the land surplus and convey the subject lands into private ownership for the appraised value of$ 7, 545.00. 908 REPORT NO.: EGD-002-09 PAGE 3 Attachments: Attachment 1 — Key Map Attachment 2 — Proposed By-law Attachment 3 — Newspaper Article-December 17th Attachment 4 —40R-Plan of Road Allowance List of Interested Parties: Andy Meima 909 -o , LOT 18 LOT-17 c �-� Road Allowance Recommended Egg to be Closed and Conveyed (5m x 139m) °0 P tp Jl / CONC. 5 c pa / r X Legend \ Meima Lands VVILW V1 Q _ MILL J 0 ° z o a N w � HAMPTON Subject Site °a DRAWN BY: E.L. DATE: December 8,2008 J d Z r-- REPORT EGD-002-09 r KEY MAP ATTACHMENT NO. 1 910 G:\Attachments\RoadClosurel-ot18-conc-5.mA ATTACHMENT NO.: 2 REPORT NO.: EGD-002-09 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2009-XXX being a by-law to stop up and close as a public highway a portion of road allowance and to authorize the conveyance of Part 3 on Registered Plan 40R-25645 to Andy Meima. Whereas the Council of the Municipality of Clarington at its meeting of January 28, 2008 approved a recommendation in Report EGD-006-08; NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. That a portion of the road allowance located in Lot 18, Concession 5, in the former Township of Darlington designated as Part 3 on Registered Plan 40R-25645 is hereby stopped up and closed as a public highway. 2. That the sale and transfer to Andy Meima of the road allowance situated in Lot 18 Concession 5, designated as Part 3 on Registered Plan 40R- 25645, is approved. 3. That the Mayor and Clerk are authorized on behalf of the Municipality to execute the transfers. 4. That by the enactment of The Regional Municipality of Durham Act, 1993, S.O. 1993, Chap. 3, section 4, any reference to The Corporation of the Town of Newcastle is deemed to be The Corporation of the Municipality of Clarington. The Corporation of the Town of Newcastle changed its name on July 1, 1993 to The Corporation of the Municipality of Clarington by virtue of this Act. By-law read a first and second time this 12th day of January 2009. By-law read a third time and finally passed this 12th day of January 2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 911 December 17'`' Newspaper ATTACHMENT NO.: 3 REPORT NO.: EGD-002-00 NOTICE OF HIGHWAY CLOSING ROAD ALLOWANCE SITUATED IN LOT 18, CONCESSION 5 IN THE FORMER TOWNSHIP OF DARLINGTON Take Notice that the General Purpose and Administration Committee of the Corporation of the Municipality of Clarington will conduct a Public Meeting regarding Council's intent to pass a by-law to stop up and close a road allowance situated in Lot 18, Concession 5 in the former Township of Darlington, now in the Municipality of Clarington and further identified as Part 3 on Registered Plan 40R- 25645 Date: January 5, 2009 Time: 9:30 a.m. Place: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance Street, Bowmanville, Ontario The start time listed reflects the time at which the General Purpose and Administration Committee Meeting commences. And Further Take Notice That before passing the said by- law, Council or a Committee of Council shall hear in person, or by his Counsel, Solicitor or Agent, any person who claims that his land will be prejudicially affected by this by-law and who applies to be heard. Patti L. Barrie, CMO Municipal Clerk Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 912 N A • - to ci g c H O O LO Q S s E m � �i hi¢a i r z� m; - c° ° Z O �YA g V Q � o dam N O <m m n ry 141 zoH C IL �n� d00 O zm Lo • <2�<� 1 L < r a $ O ZO rh ��' . dry zxli s W '. Z o a i nna R , 6 N-, »b1 .- IY o o��ioal. o (D W L 5 F- vi zzg z o z E .a: E Y C, d �' u¢c o.mv�izmz'z �S a O JO O V �o awl z N i. 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C :� _. :j I 1 z sil I C I J n ... 913 lCarineon Leading the Way REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 5, 2009 Resolution #: Report #: EGD-003-09 File #: By-law #: Subject: ASPEN SPRINGS WEST SUBDIVISION PHASE 2, PLAN 40M-2214, BOWMANVILLE, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-003-09 be received; 2. THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2214; and 3. THAT Council approve the by-laws attached to Report EGD-003-09, assuming certain streets within Plan 40M-2214 as public highways. Respectfully by,�_ Submitted by: A.S. Cannella R ewed by: Franklin Wu Director of Engineering Services Chief Administrative Officer ASC/NAC/dv December 10, 2008 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-9282 914 REPORT NO.: EGD-003-09 PAGE 2 1.0 BACKGROUND 1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered June 25, 2004, with Aspen Springs West Ltd. to develop lands by plan of subdivision, located in Bowmanville and described as Plan 40M- 2214 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works; b) Street Lighting System; c) Final Works; and d) Stormwater Management System (Not Applicable) 1.3 The Initial Works and Street Lighting System were issued 'Certificates of Completion' and subsequent 'Certificates of Acceptance' by the Director of Engineering Services, as per the maintenance requirements set out in the Subdivision Agreement. 1.4 The Final Works were issued a 'Certificate of Completion' dated May 1, 2007. This initiated a one (1) year maintenance period, which expired on May 1, 2008. The Works were re-inspected at that time and all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 1.5 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works. The Subdivision Agreement requires Council approval prior to the issuance of the 'Certificate of Acceptance' for the Final Works. 915 REPORT NO.: EGD-003-09 PAGE 3 1.6 Further to the issuance of a 'Certificate of Acceptance', by-laws are required to permit the Municipality to assume certain streets within Plan 40M-2214 as public highways (Attachments 2 and 3). Attachments: Attachment 1 — Key Map Attachment 2 — Proposed By-law Attachment 3 — Proposed By-law List of Interested Parties: 916 °_ __ �� Illitl�►�`` 1111111111111111 1 11111�� . 111 1111111 ♦ I _ MINESII /111111111 �IIII� ♦ � _ �IIII 1111 111 111111111111'► Possible = 11111111111 Future Development N . 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DATE: December 10,2008 REPORT EGD-003-09 • ATTACHMENT NO. 917 ATTACHMENT NO 2 REPORT NO: L-GD-003 09 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2009- XX Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington. The Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT the blocks shown on Plan 40M-2214, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby established, laid out, and dedicated by the Corporation of the Municipality of Clarington as public highway: Block 54 Block 55 BY-LAW read a first and second time this xxth day of xxxxx 2009. BY-LAW read a third time and finally passed this xxth day of xxxxx 2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 918 ATTACHMENT NO.: 3 REPORT NO: EGD-003-09 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2009- XX Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. The Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT the streets and blocks shown on Plan 40M-2214, and listed below in this section, all being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by the Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Bottrell Street Dodds Square Clancy Lane Block 50 Block 51 Block 54 Block 55 BY-LAW read a first and second time this xxth day of xxxxx 2009 BY-LAW read a third time and finally passed this xxth day of xxxxx 2009 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 919 Leading the Way REPORT EMERGENCY AND FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 5, 2009 Report #: ESD-001-09 File # 10.12.6 By-law # Subject: MONTHLY RESPONSE REPORT— NOVEMBER 2008 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee . recommend to Council the following: THAT Report ESD-001-09 be received for information. Submitted by: Reviewed by: Gordon Weir, AMCT, CMM111 ranklin Wu. Director Emergency & Fire Services Chief Administrative Officer GW*tw CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F905)623-6506 1101 REPORT NO: ESD-001-09 PAGE 2 BACKGROUND AND COMMENT 1. BACKGROUND 1.1 Our report covers the month November 2008. It is our intent to provide Committee with information relevant to this department, in a timely manner. 2. REPORT 2.1 The department responded to 247 calls during this period and recorded total fire loss at $35,000. A breakdown of calls responded to follows in the table attached. Attachment: Activity Report Response Categories 1102 CLARINGTON EMERGENCY & FIRE SERVICES MONTHLY ACTIVITY REPORT Period: November 1, 2008 00:00:00 to November 30, 2008 23:59:59 CALL TYPE VOLUME STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 CALL CALL TYPE TYPE BOWMANVILLE NEWCASTLE ORONO COURTICE ENNISKILLEN TOTALS PERCENTAGE PROPERTY FIRE 1 1 2 2 0 6 2.4% CALLS BURNING 4 2 0 1 1 8 3.2% COMPLAINTS FALSE FIRE 17 4 2 4 0 27 10.9% CALLS PUBLIC HAZARD 12 4 1 8 1 26 10.5% CALLS RESCUE CALLS 21 6 5 8 3 43 17.4% MEDICAL ASSIST 70 14 6 30 2 122 49.4% CALLS MISCELLANEOUS 6 2 2 5 0 15 6.1% CALLS TOTFOR 131 33 18 58 7 247 100.0% YEAR TO DATE 1676 387 194 769 134 3160 - YEAR TO DATE 53.0% 13.4% 7.3% 23.5% 2.8% 100.0% PERCENTAGE STAND unavailable 0 0 unavailable 0 0 CALLS S DOLLAR LOSS $5,000 $0 $30,000 $0 $0 $35,000 APPARATUS CALL VOLUME STATION 1 PUMPER 1 SCAT 1 PUMPER TANKER 1 UTILITY 1 AERIAL RESCUE 1 11 1 275 137 94 24 5 0 8 7 STATION 2 PUMPER 2 TANKER 2 44 34 10 STATION 3 PUMPER 3 TANKER 3 UTILITY 3 ATV 28 19 8 1 0 STATION 4 PUMPER 4 PUM4�ER TANKER 4 Aerial 4 94 85 7 2 0 STATION 5 PUMPER 5 TANKER 5 12 7 5 453 222 94 91 30 1 1 71103 RESPONSE CATEGORIES PROPERTY FIRE CALLS: includes a response by this Department to Fires involving structures, vehicles or open areas; Combustions Explosions (no fire); Overpressure Rupture, Munition Explosion – No Fire; Overpressure Rupture – No Fire, (e.g. Steam boilers, hot water tanks, pressure vessels, etc.); Munition Explosion—No Fire (e.g. bombs, dynamites, other explosives, etc.); whether or not they result in property losses, injuries or deaths. BURNING COMPLAINTS: Includes a response to investigate Authorized and Unauthorized Controlled Burning Complaints. FALSE FIRE CALLS: Includes a response by this Department to Pre-Fire Conditions – Overheat and Pot on Stove; and calls precieved to be an emergency and are concluded to be Alarm Equipment– Malfunction, Alarm Equipment –Accidental, Human – Malicious, Human – Perceived Emergency, Human –Accidental, and Other False Fire Call PUBLIC HAZARD CALLS: Includes a response by this Department to Gas Leak– Natural Gas, Gas Leak– Propane, Gas Leak– Refrigeration, Gas Leak– Miscellaneous, Spill – Gasoline or Fuel, Spill –Toxic Chemical, Spill – Miscellaneous, Radio–active Material Problem, Ruptured Water, Steam Pipe, Power Lines Down, Arcing, Bomb, Explosive Removal, Standby, Co (carbon monoxide) reporting, and Other Public Hazard. RESCUE CALLS: Includes a response by the Department to a Vehicle Extrication, Vehicle Accident, Building Collapse, Commercial/Industrial Accident, Home/Residential Accident, Persons Trapped in Elevator, Water Rescue, Water Ice Rescue, and Other Rescues. MEDICAL ASSIST CALLS: Include a response by this Department to a patient(s) suffering from Asphyxia, Respiratory Condition, Convulsions, Epileptic, Diabetic Seizure, Electric Shock, Traumatic Shock, Heart Attack, CPR, Stroke, Drug Related, Alcohol Related, Cuts, Abrasions, Fracture, Burns, Person Fainted, Nausea MISCELLANEOUS CALLS: Includes a response by this Department to Assist another Fire Department, Assist Police, Assist Other Agencies, Other Public Service, 911 Unknown Calls and Other Responses 1104 • 1 � n Leading the Way REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 5, 2009 Resolution #: Report#: CSD-001-09 File #: By-law #: Subject: EMERGENCY EVACUATION CENTRE REQUESTS - ULTIMATE SCHOOL-AGERS Recommendations: It is respectfully recommended that.the General Purpose and,Administration Committee recommend to Council the following: 1. THAT Report CSD-001-09 be received; 2. THAT Ultimate School-Agers be authorized to utilize the Courtice Community Complex as an Emergency Evacuation Facility for "localized emergencies", subject to the conditions on which this approval was given, as outlined in the body of this report; and 3. THAT Ultimate School-Agers be advised of action taken. Submitted by: Reviewed by: J s P. Caruana F anklin Wu it ctor of Community Services Chief Administrative Officer GA/bc CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-5506 1201 REPORT NO.: CSD-001-09 PAGE 2 1.0 BACKGROUND 1.1 Staff received a request from Renee Sutton-Hardy, Operator Ultimate School- Agers (Attachment #1) for permission to use the Courtice Community Complex to temporarily evacuate children and staff from their before and after school program. 1.2 Previously, Council approved the following to use our facilities as emergency/ temporary evacuation centres: • Dr. Ross Tilley—YMCA Child Care, Garnet B. Rickard Recreation Complex • Mother Teresa Elementary School, South Courtice Arena • Little Tots Daycare Centre, Courtice Community Complex • Marnwood Lifecare Long Term Care and Retirement Home — Garnet B. Rickard Recreation Complex • Kingsway Arms Management (Clarington) Inc. — Garnet B. Rickard Recreation Complex. • P.R.Y.D.E — Newcastle & District Recreation Facility • Dr. Ross Tilley Public School — Bowmanville Indoor Soccer/Lacrosse Bowl The requests for school and child care facilities were granted with the understanding the facilities would be used to relocate children so staff could arrange pick up from the facility on the day of evacuation. For long term care and senior's facilities the requests were granted with the understanding the facilities would be used for the immediate evacuation of residents, while their administrative staff sought more suitable arrangements. The approvals did not include longer term relocation of the programs or participants. Approvals were granted under the provisions that the evacuation request would be superseded by any Municipal, Regional or Provincial Emergency Plan, without notice. 2.0 PROGRAM 2.1 Ultimate School-Agers plan to open their facility at 1656 Nash Road Courtice, Units 4 & 5 with a licensed capacity of 60 children and 5 staff. In the event of an emergency they will provide adequate adult supervision during the emergency relocation to our facility. 2.2 For this request localized emergencies requiring evacuation could include fire, flooding, natural gas leak, power failure, heating system failure, etc. 2.3 The Operator of this facility is aware that approval of the request will be superseded by any Municipal, Regional or Provincial Emergency Measures Plan, 1202 REPORT NO.: CSD-001-09 PAGE 3 without notice. They are also aware any emergency short term relocation is subject to the availability of the facility and that any contractual commitments the Municipality has for facility rentals will be honoured. 2.4 Based on the exceptions as noted above, staff supports both requests and is recommending Council approval. Attachment#1: Ultimate School - Agers Interested parties to be advised of Council's decision: Renee Sutton — Hardy, Operator Ultimate School -Agers 1203 Attachment # 1 to CSD-001-09 November 28,2008 George Acorn Community Services Department Manager of Facilities Municipality of Clarington 40 Temperance Street Bowmanville,Ontario L1C 3A6 Dear Mr.Acorn, I am writing to you to request the use of the Courtice Community Complex as a short term emergency shelter. I will be opening a before and after school program in January 2009 and need to designate a place where staff can safely keep the children until their parents arrive due to . an emergency. These emergencies may be due to fire,flood,heating failure or power shortage. Courtice Clubhouse will be located at 1656 Nash Road Units 4&5 in Courtice and will host the licensed program Ultimate School-Agers. Ultimate School-Agers will have a licensed capacity of 60,a staff of 5 and operate during non-school hours. Thank you for taking the time to consider my proposal and I welcome any questions or comments. Sincerely, Ren6e Sutton-Hardy Operator,B.A.A. in E.C.E.,B.A. Ultimate School-Agers (905)442-1558 Menhardy@hotnWl.com 1204 • arm Vay n REPORT (iLeading the I CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 5, 2009 Report #: CLD-001-09 File #: By-law #: Subject: 3rd QUARTER PARKING REPORT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-001-09 be received; and 2. THAT a copy of Report CLD-001-09 be forwarded to the Bowmanville Business Centre for their information. cv/ Submitted b P L. rri Reviewed by: nklin Wu, Municipal Clerk Chief Administrative Officer PLB*kb*mea CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506 1301 REPORT NO.: CLD-001-09 PAGE 2 of 2 BACKGROUND The following pertinent statistical information relates to Parking Enforcement activities for the months of July, August & September 2008 and is provided herein for the information of Committee and Council Attachments: Attachment 1 - Parking Report for the 3�d Quarter of 2008 1302 PARKING ENFORCEMENT QUARTERLY REPORT#3 - 2008 ATTACHMENT#1 to 3rd Quarter Parking Financial Report TICKETS ISSUED AGENCY QUARTER 3, 2008 YEAR TO DATE YEAR TO DATE YEAR TO DATE 2008 2007 2006 P.E. Officers 1,741 4,812 1,707 2,952 Police 13 23 23 19 Public Works 0 3 0 0 Group Four 29 86 76 34 Aspen Springs 19 50 51 73 243 King St. 0 0 2 N/A Securitas 0 0 0 96 ProSecurity 0 8 40 565 CLOCA 1 1 0 0 Fire Services 0 0 0 0 TOTAL ISSUED 1,803 4,983 1,899 3,739 REVENUE Meters $22,941.00 $61,948.50 $56,051.50 $55,941.00 Permits $1,327.75 $3,423.90 $2,798.70 $3,600.90 Fines $18,544.00 $55,891.00 $24,846.00 $51,560.00 MTO Chargeback $1,938.75 $4,562.25 $4,784.50 $5,620.50 TOTAL REVENUE $40,874.00 $116,701.15 $78,919.70 $105,481.40 1ST APPEARANCES Total Conducted 32 86 41 96 #Tickets Cancelled 29 71 36 75 #Tickets Upheld 13 29 8 22 # Requests for Trial 7 7 3 18 #Tickets Disputed 44 103 44 97 1303 • Clarineton Leading the Way REPORT CORPORATE SERVICES DEPARTMENT Meeting: General Purpose and Administration Committee Date: January 5, 2009 Resolution #: Report#: COD-001-09 File #: By-law#: SUBJECT: CL2008-31, HIGHWAY 2 STREET LIGHTING AND STREETSCAPE IMPROVEMENTS, BOWMANVILLE. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-001-09 be received; 2. THAT Rutherford Contracting Limited, Gormley, Ontario with a total bid in the amount of $1,047,296.93 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2008-31, be awarded the contract for the Highway 2 Street Lighting and Streetscape Improvements, Bowmanville. as required by the Engineering Department; 3. THAT $55,000.00 be reallocated from the 2008 Highway 2 Sidewalk account to the 2008 Highway 2 Streetlight Installation account; 4. THAT funds required in the amount of $1,290,000.00 (which includes $1,047,296.93 tendering, consulting and contingencies) be drawn from accounts as follows: Department &Account Number Amount Engineering Department - .Capital Budget • 2008 Streetscape Implementation, Account #110-32-338-83278-7401 ......................................$ 568,540.00 • 2008 Federal Gas Tax (Street Lighting) Component of Streetscape Implementation ............................................$ 81,460.00 2008 Sidewalk Construction, Account #110-32-331-83278-7401.......................................$ 255,000.00 • Street Light Installation, Account#110-32-324-83278-7401 $ 315,000.00 • 2007 Green Road Reconstruction, Account#110-32-330-83276-7401...................................... $ 70,000.00 Total Funds Available $1.290,000.00 1401 REPORT NO.: COD-001-09 PAGE 2 5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Submitted by: Reviewed by: ii �Marano, H.B.Sc., C.M.O. Franklin Wu, Dire of Corpor Se mss / Chief Administrative Officer Nancy T lor, B. . .M.O. Director of Finance/Treasurer MM/JB/km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169 1402 REPORT NO.: COD-001-09 PAGE 3 BACKGROUND AND COMMENT 1.1. Tender specifications were provided by Aecom (Totten Sims Hubicki Associates) for the Highway 2 Street Lighting and Streetscape Improvements, Bowmanville, as required by the Engineering Department. 1.2. Tenders were advertised in the local paper, The Daily Commercial News as well as electronically. Subsequently, tenders were received and tabulated as per the letter from Totten Sims Hubicki Associates, Schedule "B" attached. 2. ANALYSIS 2.1. On review of the bids it was noted that the bid from Sansar Contracting Limited, Maple, Ontario contained an extension error. This bid has been corrected and the bid summary provided as part of Schedule "B" reflects the corrected amount and does not affect the ranking of the bids submitted. 2.2. The low bidder, Rutherford Contracting Limited, has previously performed satisfactory work for the Municipality of Clarington. 3. FINANCIAL IMPLICATIONS 3.1. The total project cost, including tender price of $1,047.296.093, project administration; contingency is $1,290,000.00. 3.2. With respect to the streetscape implementation project, there is a funding shortfall of $81,460.00. It is recommended that this be funded from remaining 2008 Federal Gas Tax Funds. There was also a reallocation of a funding shortfall and funding surplus for the sidewalk improvements and street lighting improvements whereby $55,000.00 is transferred from one component to the other component as detailed in the attached cost apportionment. 1403 REPORT NO.: COD-001-09 PAGE 4 3.3. Subject to Council approval funding for this project will be drawn from the 2008 Streetscape Implementation Account 110-32-338-83278-7401 in the amount of $568,540.00 and the 2008 Federal Gas Tax (Street Lighting Component of Streetscape Implementation) Account in the amount of $81,460.00; 2008 Highway 2 Sidewalk Construction Account #110-32-331-83278-7401 in the amount of $255,000.00; 2008 Highway 2 Street Light Installation, Account #110-32-324-83278-7401 in the amount of $315,000.00 and 2007 Green Road Reconstruction, Account #110-32-330-83276-7401 in the amount of$70,000.00. 3.4. After further review and analysis of the bids by the Engineering Department, Aecom and Purchasing, it was mutually agreed that the low bidder, Rutherford Contracting Limited, Gormley, Ontario be recommended for the contract for the Highway 2 Street Lighting and Streetscape Improvements, Bowmanville. 3.5. Queries with respect to specifications, etc. should be referred to the Director of Engineering. 3.6. This report has been reviewed for recommendation by the Purchasing Manager, with the appropriate department and circulated as follows: Concurrence: Director of Engineering Attachments: Schedule "A"— By-law Schedule"B"—Memo from Engineering Services& Letter from Aecom (Totten Sims Hubicki) 1404 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2008- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Rutherford Contracting Limited, Gormley, Ontario, to enter into agreement for the Beech Avenue Reconstruction, Bowmanville, Ontario. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Rutherford Contracting Limited, Gormley, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A"form part of this By-law. By-law read a first and second time this day of , 2009. By-law read a third time and finally passed this day of , 2009. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1405 • Schedule "B" Leading the Way MEMO TO: Jerry Barber, Purchasing Manager FROM: Bruno Bianco, P. Eng., Design Engineer DATE: December 8, 2008 SUBJECT: Highway 2 Streetscape Implementation (Bowmanville) Project ID 5800-8310-08108, 5800-8320-06100, 5800-8390-08103 Green Rd Construction, Project ID 5800-8310-05120 CL 2008-31, Our File: CRC.Highway2.2 The Engineering Services Department has reviewed the recommendation provided by AECOM and offers the following comments: The total tendered project cost including design and tender fees as well as contract administration fees, utility relocations, and contingencies for the project is $1,290,000.00. Budget implications are as follows: Tender Summary Project Budget Value/Source Tendered Surplus/(Deficit) Value Streetscape Implementation $568,540.00/Developer $650,000.00 ($81,460.00) (2008)Account#110 32 338 83278 7401 Recovery Collected Hwy 2 Sidewalk $310,000.00/Development $255,000.00 $55,000.00 (2008)Account#110 32 331 83278 7401 Charge Fund Hwy 2 Street Light Installation $260,000.00/Development $315,000.00 ($55,000.00) (2008)Account#110 32 324 83278 7401 Charge Fund Green Rd $70,000.00/Development $70,000.00 $0.00 (2007)Account#110 32 330 83276 7401 Charge Fund Note:Costs including design and tender fees as well as contract administration fees,utility relocations,and contingencies In order to proceed with these works, our department would like to utilize the following additional funds available: • The remaining 2008 Federal Gas Tax fund in the amount of $81,460.00 for the Street Lighting component of the Streetscape Implementation • The transfer of unspent funds from the 2008 Hwy 2 Sidewalk account (development charge funded) to the 2008 Hwy 2 Street Light Installation account (development charge funded) in the amount of$55,000.00 Should the funding sources detailed above be available, we concur with the recommendation by AECOM to award the contract to Rutherford Contracting Limited in the amount of $1,047,296.93 exclusive of G.S.T. The Engineering Department therefore proposes the following financial breakdown for the project: 1406 Schedule "B" 2008-, Project Funding Project Breakdown Value Total Project Amount .$1,290,000.00 Funding Streetscape Implementation (2008)Account# 110 32 338 83278 7401 $568,540.00 (2008) Federal Gas Tax(Street Lighting) • $81,460.00 Sidewalk Construction (budget less$55,000.00 transfer) (2008)Account# 110 32 33183278 7401 $255,000.00 Street Light Installation (budget plus$55,000.00 transfer) (2008) Account# 110 32 324 83278 7401 $315,000.00 Green Road Streetscape (2007)Account# 110 32 330 83276 7401 $70,000.00 1 Total Project Deficit/Surplus $0.00 Should the funding detailed above be acceptable, we recommend the report to Council move forward based on the above apportionments. Attached for your files is the recommendation provided by AECOM. Should you have any further questions, please feel free to contact the undersigned. Regards Bruno- . EB3i co, P. Eng. Design Engineer /dv Attachment cc Tony Cannella, Director of Engineering Nancy Taylor, Director of Finance David Crome, Director of Planning William McCrae, P. Eng., AECOM CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 1407 Schedule "B" AECOM AECOM 513 Division Street,Cobourg,ON,Canada K9A 5G6 T 905.372.2121 F 905.372.3621 www.aecom.com November 28, 2008 Project Number: 12-29701 Mr.A. S.Cannella, CET FAX: 906-623-9282 Director Engineering Services The Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L1C 3A6 Dear Sir: Re: Highway 2 Streetscape and Street Lighting Improvements, Contract No.CL2008-31, Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on Thursday, November 20, 2008, at 2:15:00 p.m. local time. The bids received, exclusive of GST, are summarized as follows: BIDDER TOTAL BID AMOUNT (Excl. G.SX) Rutherford Contracting Limited Gormley, ON 1,047,296.93 Sansar Contracting Limited, Maple, ON 1,110,811.10 • Ron Robinson Limited, Bowmanvilie, ON 1,162,475.18 Aloia Brothers Concrete Contractors Limited Toronto, ON 1,261,080.20 Peninsula Construction Inc., Fonthill, ON 1 1,314,703.17 Extension error as noted by Clarington Purchasing Department. $0.50 extension error does not affect ranking of bids submitted. AECOM has reviewed all bids accepted by the Clarington Purchasing Department and have confirmed the bid values noted above. The low bidder's submitted tender has been reviewed and is in order. References provided by the Contractor, which include the City of Orillia, the City of Brampton and Goodwood Properties Inc. have been contacted and comments received state that Rutherford Contracting Limited completed similar works satisfactorily. Rutherford Contracting Limited has also completed contracts CL2004-44 (Clarington Fields Baseball Facility), CL2006-08 (Bowmanville) and CL2006-49 (Newcastle Waterfront Trail) for the Municipality of Clarington which AECOM was the contract administrator, and completed the work satisfactorily. The total project costs, excluding GST, are summarized on the attached Cost Apportionment. Should financing be available, based on past performance and their low bid we recommend that Rutherford Contracting Limited be awarded Contract CL2008-31 in the total amount of$1,047,296.93 (excluding GST). 1408 • Schedule "B" Page 2 The Municipality of Clarington November 28,2008 Should you require any additional information, please contact the undersigned. Sincerely, Totten Sims Hubicki Associates(1997) Limited, doing business as AECOM Ron Albright, P.Eng. ron.albright @aecom.com RA:ym Encl. cc: Mr.Norm Clark,C.E.T.,Municipality of Clarington Mr.Bruno Bianco,P.Eng.,Municipality of Clarington P:ZW IZ12-297011c„r.,M75340C 1409 . ' Schedule "B° W iG •y $ y w t' iCr� gt' m ag'Vr m CL <•< a � � s '33 N N N N N N N N N N N N N N D o e a1DO o 7i � °o, r`° °e pp$ p98 {4f{ e C4 7�i Q S l9 N pOp N S O V O O N � O ,l] 1OD pS yy� J N A N • � � ^ h N O. 0 b N N N N N N N N N N N N N N N N N N 1: M O t0 OO gO p6O daO o E N N N N N N N N N N M N N N N N N m p �tlp p pp pp poil� D O l7 m 0 � O N u' O O C O O r.:D h m ♦C_ O O C6 pO 11, O O 1 Im A p fl: Y! S m E ' N N N N M N N N N N N N N N N N N N a N o ry ^n Cii m n °o, ggg °o gg <°o n g C°o QS §� o a N hr a °m n a N u21 R i W) $ $ a o n w F q N 0 Z N N N N N N N N N M N M N N M N N N M F S g C� s E r to g Cs $ - � g y ac I C ° rr Y W pp C C Y S • C C U_ 4 (7 V 6 6 6 F 6 6 6 a uJg a N F a 1410 HANDOUTS/CIRCULATIONS GPA Energizing Ontario � 4�' NOV 2 8 2008 November 25, 2008 r�Up,ANN NG DEPARTMENT�� Tesfaye Gebrezghi, Supervisor Environmental Assessment and Approval Branch Ministry of Environment 2 St. Clair Avenue West Floor 12A Toronto, ON, M4V 11-5 Dear Mr. Gebrezghi: RE: ST. MARYS CEMENT FOR AN ALTERNATIVE FUEL DEMONSTRATION PROJECT FILE NO.: E05.GE At a meeting held on November 24, 2008, the Council of the Municipality of Clarington passed the following resolution: THAT the Ministry of Environment be informed that, with regard to the Application as amended by St. Marys Cement for an Alternative Fuel Demonstration Project at the Bowmanville Plant, MOE Reference Number 0349-7K2LHZ, the comments of the Director of Planning Services as set out in his letter of November 3, 2008 to Mr. Martin Vroegh with regard to compliance with the Municipality's Zoning By-law and applicable provisions of the Planning Act have not been addressed to the satisfaction of the Municipality at this time." Yours trul�r, A4- F-,#i C.`ie, CMO Municipal Clerk PLB/ta cc: A. Neill, Senior Waste Engineer, Ministry of the Environment David Crome, Director of Planning Services Dennis Hefferon, Solicitor CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 Energizing Ontario November 3, 2008 Ma;tin Vrcegh Environm=ent Manager St. Marys Cement Inc. 410 Waverley Road South Bowmanville, ON L1 C 3K3 RE: APPLICATION FOR APPROVAL OF WASTE DISPOSAL SITES, ALTERNATIVE FUEL DEMONSTRATION PROJECT, BOWMANVILLE ST. MARYS PLANT MOE REFERENCE NUMBER 0349-i K2LHZ We are strongly encouraging St. Marys' to schedule a pre-consultation meeting with the Municipal Staff to review the issues outlined in our letter of October 17th to the Ministry of Environment regarding the land use issues related to the alternative fuels demonstration. St. Marys has been aware since early summer that the Municipality of Clarington has concerns and the St. Marys project team has been advised at meetings on September 2"d, and again on October 14th to schedule pre-consultation. This is in addition to the one-on-one discussions with members of your project team and staff. The need for pre- consultation was reiterated to your consultant, Mr. Brian Zeman again on October 281H Thank you for providing a complete copy of the Certificate of Approval application which we received on Thursday, October 305. It will assist in the Municipality's assessment of whether the residual materials to be used as alternative fuel constitute waste for the purposes of the Environmental Protection Act In Section 2 of the application it states: Based on review of the project description, it is St. Marys' opinion that no Planning Act approvals are required. The use of this residual material for a portion of its fuel for the cement manufacturing plant is not a change in land use, and, even if the burning of a fuel were to be considered a land use, it is still permitted as an accessory use to the principal use. This statement was made without prior consultation with the Municipality regarding the interpretation of the Municipality's Zoning icy-!aw and applicable provisions of the Planning Act. I am sure that you are aware from our meeting on October 14th that the nAi fniripallij�strongly disagrees With St. Marys yS SLOLU l lei tt. II t -the Municipality's�icipality's view the Irunivi pronncorl 11-se of any part of St. Marys land for the purpose of transporting or storing waste is not permitted under the Municipality's Zoning By-law. The Municipality has notified the Ministry of this interpretation and our repeated (but unsuccessful) attempts to have pro-consultation of this matter. In fact, a copy of our letter to the Ministry dated October.17�'was sent to you. CORPORATION OF THE MUt4ICIPALITY OF CLARiNruT©Pd 40,TEMPERANCE .STREET, BOWMANVILLE; ONTARIO L1C 3A6 T 905-623-3379 Pang A Certificate of Approval for the alternative fuels project under Section 27 of the Environmental Protection Act does not override the provisions of the Municipality's Zoning By-law. Rather it is our understanding that in Section 12 of applications for a Provisional Certificate of Approval for a waste disposal site the proponent is required to ii iclude a copy of municipal planning approval. Further, we understand that the Ministry includes a condition in the Provisional Certificate of Approval that inflor„ns the owner of the site that the requirements of the certificate do not relieve or inhibit them from complying with any other legislation, statutes, or legal obligations. The example below is taken from PCofA 8605-6Z8JNJ, issued to Miller Waste for the Clarington Compost Facility- 4.0 4.0 Other Legal Obligations 4.1 The issuance of, and compliance with, this Certificate does not: (a) relieve any person of any obligation to comply with any provision of any , applicable statute, regulation or other legal requirement; Conclusion The Municipality, therefore, is concerned that if St. Marys undertakes its proposed alternative fuels project the provisions of Zoning By-law 84-63 which apply to all persons in the Municipality including St. Marys, necessarily will be breached. We would be happy to facilitate a meeting between our Development Review Planning Staff and your consultant as the necessary pre-consultation step for the land use approvals required. Yours truly, David J. Crome Director of Planning Services fsh Cc: Mr. Tesfaye Gebrezghi, Ministry of the Environment Mr. Brian Zeman, MHBC • X111 1� MEMO (iLeading the Way CLERK'S DEPARTMENT To: Mayor Abernethy and Members of Council From: Anne Greentree, Deputy Clerk Date: January 2, 2009 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — JANUARY 5, 2009 — UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, January 5, 2009: 5. PRESENTATIONS Addition: (a) Wilson Little, P.Eng., St. Marys Cement— Regarding the Proposed Bowmanville Plant Alternative Fuels Demonstration Project and the Related Regulatory Approvals 6. DELEGATIONS See attached Final List. 7. PUBLIC MEETINGS Addition: (b) Highway Closing Road Allowance Situated in Lot 18, Concession 5 in the Former Township of Darlington Report: EGD-002-09 8. PLANNING SERVICES (Repl�cemen age) — Page 1 of Attachment 3 to Report PSD-001-09 ne Gre ntree, De uty Clerk AG/mea Enc. cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 FINAL LIST OF DELEGATIONS GPA Meeting: January 5, 2009 (a) Terra Sayer, Canadian Red Cross, Durham Region, Regarding Disaster Management (b) Michael Hackenburger, Regarding Report PSD-124-08 Vincent Massey Neighbourhood Unit (c) Kimberly L. Beckman, Regarding Report PSD-008-08 - Application for Removal of Holding - Prestonvale Road Land Corporation & Paul Lysyk Family Trust (d) Richard Ward, Regarding Property Standards Order for 3709 Regional Road 9 (e) Richard Ward, Regarding GPA Resolution #GPA-697-08 denying Mr. Ward from making any future delegations to Committee or Council pending receipt of a letter acknowledging that he will not make slanderous comments during his delegation (f) Dave Wallace, Regarding His Request for a Time Extension for Second Dwelling Unit at 4380 Courtice Road Attachment 3 To Report PSD-001-09 THE CORPORATION OF THE- MUNICIPALITY OF CLARINGTON BY-LAW IVO. 2009- being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend by-law 84-63, as amended, of the Corporation of the former Town of Newcastle, in accordance with applications ZBA 2008-0025 and ZBA 2008-0026 to permit office floor space on the ground floor in addition to permitted Special Purpose Commercial (C5) Zone uses, and to reduce the building setbacks and loading space requirements with respect to the proposed development of two commercial buildings with underground parking; AND WHEREAS said By-law is passed pursuant to Section 24(2) of the Planning Act, whereby it would not come into effect until such time as Official Plan Amendment No. 54 is approved by the Council of the Corporation of the Municipality of Clarington and that decision is final; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 20.4 "SPECIAL EXCEPTIONS-SPECIAL PURPOSE COMMERCIAL (C5) ZONE" is hereby amended by introducing a new Sub-section 20.4.16 as follows: "20.4.16 SPECIAL PURPOSE COMMERCIAL EXCEPTION (C5-16 ZONE Notwithstanding Sections 3.13, 19.3 d. and f. and 20.1 those lands zoned C5-16 on the Schedules to this By-law may, in addition to the uses listed in Section 19.1 b. i) to xvii) and xix), be used subject to the following zone regulations: a. Residential Uses Prohibited b. Non-Residential Uses Offices C. Regulations for Non-Residential Uses i) Front Yard (minimum) 3 metres (maximum) 6 metres ii) Exterior Side Yard (minimum) 6 metres (maximum) 10 metres iii) One loading space of 7.5 metres x 3.0 metres will be provided for a building floor area not exceeding 1860 m2 iv) No drive-through is permitted for an eating establishment 2. Schedule "3" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Special Purpose Commercial (C5) ione" to "Special Purpose Commercial Exception (C5-16) Zone" as shown on the attached Schedule"A"hereto. Canadian Red Cross/Croix-Rouge canadienne Region of Durham Branch Disaster Management (905) 723-2933 Terra.sayer@ redcross.ca The Team The Region of Durham Branch Service Delivery Team (SDT) is made up of approx. 60 dedicated and highly trained volunteers and one staff program coordinator. The Service Delivery Team is lead by the Disaster Management Working Group which consists of 5-7 leadership volunteers and the program coordinator. The role of the Working Group is to ensure Branch readiness for small, medium and large scale disasters as well as business continuity and public education and awareness. The Working Group is function specific with each lead volunteer taking responsibility for a specific function (e.g. peer support, logistics, special events, training and development). The Working group is lead by the Volunteer Operational Lead (VOL). The Working Group is supported by the rest of the Service Delivery Team. All Service Delivery Team volunteers are part of the Personal Disaster Assistance Team (PDAT). The role of the PDAT is to provide 72 hours emergency assistance to those who have been forced to evacuate from their homes usually due to fire, flood or possibly a police emergency. The PDAT provides emergency food, shelter, clothing and referral services as required and identified by a needs assessment. The PDAT is activated by emergency services (usually fire); a referral from another agency or occasionally by the affected person. One of the goals of the PDAT is to have agreements with emergency services in place before an incident happens to ensure that the team is deployed in a timely manner and so that people do not fall through the cracks. In a larger scale disaster, that calls for the opening of a reception centre or evacuation centre PDAT volunteers operate under the direction and leadership of Emergency Response Team (ERT) volunteers. The ERT has both experience and training in larger scale deployments. They also have experience leading others in times of a disaster/emergency. They get extensive training available only to CRC personnel. The ERT is also function specific and each function is opened according to need- e.g. emergency feeding, clothing, lodging, personal services and/or other services required in a reception centre/evacuation centre. The Region of Durham Branch Service Delivery Team is supported regionally by the Central Lakes Service Delivery teams, Provincially by all other Service Delivery Teams in the province of Ontario as well as nationally and if required, internationally. Page 1 of 3 The Service (Response/Relief) The services available to an individual, family, municipality, city, province or nation are available based on need and are made clear by signed agreements. The Canadian Red Cross Society is prepared to do everything from run and manage multiple reception & evacuation centres as long as they are needed, to providing comfort and reassurance to someone affected by a house fire. Personal Disaster Assistance (PDA) PDA is meant for those who have experienced forced evacuation from their home due to a personal disaster (fire, flood etc.) The PDA Team can be deployed by emergency services, another organization, an affected individual or a concerned citizen. However, only emergency services have access to the PDA Team 24/7 emergency contact information (via the on call duty officer). All other individuals have to go through the Branch office between 8:30 and 4:30 Monday-Friday. The office is not open on holidays. Ideally, PDA agreements between local Branches and municipal/city emergency services (fire/police) will ensure that those affected by a personal disaster have their immediate need for food shelter and clothing taken care of as quickly as possible. This service is provided for 72 hours. It may be extended by the program coordinator under special circumstances. Shelter& Reception Centre Management Red Cross disaster management teams are trained and prepared to manage one or more reception centres or evacuation centres. This means the centre will be a Canadian Red Cross centre and CRC will act as the lead agency in running and managing the centre. Services provided in a reception/evacuation centre may include: • Reception and Information • Family Reunification (Registration and Inquiry) • Emergency Feeding • Emergency Clothing • Emergency Lodging • Personal Services • First Aid Services and Referral Services Red Cross has the ability to act as the lead agency managing the shelter. However, the municipality may elect to have another agency (e.g. social services) run and manage the shelter and may only need CRC to provide a single function (e.g. family reunification) within the centre. In this instance, CRC would fall under emergency social services and would be one of several partner agencies reporting to social services. CRC services are to be negotiated on a case by case basis between the local CRC Branch and the municipality. An agreement is signed which outlines expectations such as: services, notification, payment of expenses, legal relationship, records management, privacy and confidentiality, withdrawal of service, dispute resolution etc. Training CRC Disaster Management volunteers undergo extensive screening and training before they are able to go on deployment- including Personal Disaster Assistance. Volunteers must fill out an application, provide a resume and references, be interviewed, pass a criminal reference check (vulnerable persons screening), be certified in emergency first aid/CPR and take a minimum of 5 training sessions (approx 40-50 hours of training) before they are able to go on response. They are required to maintain their training, gain field experience and demonstrate leadership in a disaster before they are eligible for further training which enables them to take on supervisory roles in a shelter or reception centre. There is also an application and approval process for this training. CRC Disaster Management volunteers being deployed to large scale out of province/country events must undergo a comprehensive screening and preparation processes. CRC Disaster Management utilizes a specially selected and trained Peer Support Network in order to check in with volunteers who are going, are on and have returned from deployment. DM volunteers are eligible for the Employee Assistance Program (EAP) if required. Page 2 of 3 Next to response training, we are now specializing in training others how to be prepared through our Personal Preparedness workshops. These workshop presentations are done locally, at any venue upon request. We are just launching this aspect of the program and so far have been sucessful at reaching 100's of individuals such as Ministry of Finance staff, services clubs etc.. For more information please contact terra.sayer(cDredcross.ca Equipment CRC Disaster Management has a provincial stockpile of equipment and supplies ready to be deployed within 24 hours to any disaster site in the province. Supplies locally held in our Durham Region branch, located in Oshawa are as follows: • Blankets, 140 • Cots, 100 • Comfort kits (personal hygiene items), 100 • PDA bags, fully equipped at a moment's notice-35 Additional supplies are available to CRC Durham Region branch, however our branch cannot hold anymore unless other means of storage are brought forward. If a municipality or emergency services are interested in hosting DM storage, please contact terra.sayer(cDredcross.ca Access While the Red Cross promotes and prefers the signing of PDA and municipal agreements for preparedness purposes (so the local Branch knows what the ask will be and roles are clearly defined), the Service Delivery Team can be accessed without a signed agreement. The DM cell phone is held by staff and leadership volunteers , and pager on a rotational basis with no fail system put in place. These are on 24/7. In the event the DM Duty Officer phone is non operational (if cell lines are down for instance) the numbers below are available to use by the municipality or emergency services. Staff home phone# 905-419-1216. Disaster Management Emergency Pager# 1-888-316-5633 *NB:All personal phone numbers given are strictly confidential and not meant for use other than the purpose intended. Terra Sayer Coordinator Disaster Management terra.sayerna.red cross.ca 905-419-1216 home 289-385-0117 cell When in doubt-give us a call anyway. That is what we are here for. How can we help your community prepare? Disaster Management Together We Prepare Make a plan, Build a kit, Get trained, Volunteer Page 3 of 3