HomeMy WebLinkAbout2019-11-04 MinutesClarhWWn
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
General Government Committee
Minutes
Date: November 4, 2019
Time: 9:30 AM
Location: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor M. Zwart
Regrets: Councillor J. Neal and Councillor C. Traill
Staff Present: A. Allison, G. Acorn, R. Albright, S. Brake, T. Calhoun,
R. Maciver, M. Marano, T. Pinn, A. Greentree, J. Gallagher,
S. Gray
1. Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2. Land Acknowledgement Statement
Councillor Anderson led the meeting in the Land Acknowledgment Statement.
3. New Business — Introduction
No New Business items were added to the agenda.
4. Adopt the Agenda
Alter the Agenda
Resolution # GG -489-19
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Agenda be altered to consider, Item 23. 1, Confidential Report
CLD -022-19, after Item8.2, the delegation of Sandra MacDonald, regarding
Confidential Report CLD -023-19 Taxicab Drivers Licence Application Appeal.
Carried
1
November 4, 2019 General Government Committee Minutes
Resolution # GG -490-19
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Agenda for the General Government Committee meeting of November
4, 2019 be adopted with the addition of Communication Item 10.4, Lisa and Elton
Maynard, Regarding Updating the Parking By-law.
Carried
5. Declaration of Interest
Mayor Foster declared an interest in sections 6.4 to 6.7 of the Report
CAO -011-19, Clarington Climate Action Planning.
Later in the meeting, during closed session, Councillor Hooper declared an
interest in Confidential Report CLD -023-19, Taxicab Drivers Licence Application
Appeal.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of October 15, 2019
Resolution # GG -491-19
Moved by Councillor Zwart
Seconded by Councillor Jones
That the minutes of the regular meeting of the General Government Committee
meeting held on October 15, 2019, be approved.
Carried
8. Delegations
8.1 Marian Timmerans, Regarding Durham Hospice - Clarington
Marian Timmerans, was present regarding Durham Hospice - Clarington. Ms.
Timmerans explained that fundraising is paramount to the success of the
Durham Hospice - Clarington. She explained that they have created a calendar
to promote local artists and fundraising for Durham Hospice - Clarington. Ms.
Timmerans presented Mayor Foster with a calendar. She advised the
Committee that the calendars are for sale now for $20.00.
2
November 4, 2019 General Government Committee Minutes
Resolution # GG -492-19
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Delegation of Marian Timmerans, regarding Durham Hospice -
Clarington, be received with thanks; and
That best wishes be passed to the Durham Hospice — Clarington, in their
fundraising efforts.
Carried
8.2 Sandra MacDonald, Regarding Confidential Report CLD -023-19 Taxicab
Drivers Licence Application Appeal
Closed Session
Resolution # GG -493-19
Moved by Councillor Anderson
Seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals with personal matters about an identifiable individual, including municipal
or local board employees.
Carried
Councillor Hooper declared an interest in Confidential Report CLD -023-19,
Taxicab Drivers Licence Application - Appeal. Councillor Hooper left the room
and refrained from discussion and voting on this matter.
Rise and Report
The meeting resumed in open session at 10:15 AM.
Mayor Foster advised that two items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions
were passed.
Resolution # GG -494-19
Moved by Councillor Zwart
Seconded by Councillor Jones
That the delegation of Sandra MacDonald be referred to Confidential Report
CLD -022-19.
Carried
3
November 4, 2019 General Government Committee Minutes
23.1 CLD -023-19 Taxicab Drivers Licence Application - Appeal [Distributed
Under Separate Cover]
Resolution # GG -495-19
Moved by Councillor Jones
Seconded by Councillor Anderson
That Confidential Report CLD -023-19 be received;
That the application for a taxi driver licence, submitted by Sandra MacDonald, be
denied; and
That all interested parties listed in Report CLD -023-19 and any delegations be
advised of Council's decision.
Carried
Councillor Hooper returned to the meeting.
Recess
Resolution # GG -496-19
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 10:22 AM with Mayor Foster in the Chair.
8.4 Judy Hanson, Autism Home Base Durham, Regarding Report COD -025-19
Lease of Office Space on the Second Floor of 132 Church Street,
Bowmanville to the Autism Home Base Durham
Judy Hanson, Autism Home Base (AHB) Durham, was present regarding Report
COD -025-19 Lease of Office Space on the second floor of 132 Church Street,
Bowmanville. Ms. Hanson mentioned that Attachment 1 to Report COD -025-19
outlines their request to lease the office space on the second floor of 132 Church
Street and how they intend to use the space. She provided a brief overview of
the spectrum of autism and how the space will change people's lives.
Ms. Hanson explained that AHB Durham creates opportunities where members
are inspired to discover new interests, engage in the community, build
friendships, and develop lifelong supports. She advised the Committee that the
autism hub will offer a wide range of services, including:
• a parent/caregiver drop-in with access to our resource lending library
• a drop-in for autism self -advocates (with community job board and meet -ups)
• networking events and peer knowledge exchange
• live and virtual information sessions (employment, housing, estate planning,
life skills)
• family -led visioning and action committees
12
November 4, 2019 General Government Committee Minutes
• volunteer orientation and training events
• sensory -sensitive social and recreational programming (yoga, music)
• board, staff and community stakeholder meetings
Ms. Hanson noted that AHB serves 160 members across Durham Region and
Peterborough and received their second Ontario Trillium Foundation grant. She
advised the Committee that this space will benefit the community and thanked
them for their support.
Resolution # GG -497-19
Moved by Councillor Jones
Seconded by Councillor Hooper
That the delegation of Judy Hanson, Autism Home Base Durham, Regarding
Report COD -025-19 Lease of Office Space on the second floor of 132 Church
Street, Bowmanville to the Autism Home Base Durham, be referred to
consideration of Report COD -025-19.
Carried
Alter the Agenda
Resolution # GG -498-19
Moved by Councillor Jones
Seconded by Councillor Zwart
That the Agenda be altered to consider Report COD -025-19 Lease of Office
Space on the second floor of 132 Church Street, Bowmanville to the Autism
Home Base Durham, at this time.
Carried
17.3 COD -025-19 Lease of Office Space on the Second Floor of 132 Church
Street, Bowmanville to the Autism Home Base Durham
Resolution # GG -499-19
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report COD -025-19 be received;
That approval be granted to lease to the Autism Home Base, office space located
on the second floor of 132 Church Street for a period of three years beginning
January 1, 2020 and expiring December 31, 2022 and that the lease agreement
is in a form acceptable to the Municipal Solicitor;
That subject to Council approving recommendation 2, the Purchasing Manager in
consultation with the Director of Operations be given the authority to extend the
lease agreement for up to two additional one year terms to expire on December
31, 2024;
5
November 4, 2019 General Government Committee Minutes
That the Mayor and Municipal Clerk be authorized to execute the lease
agreements on behalf of the Municipality; and
That all interested parties listed in Report and any delegations be advised of
Council's decision.
Carried
8.6 Kim Wright, on behalf of Uber Canada, Regarding Report CLD -022-19
Vehicle for Hire By-law
Kim Wright, was present on behalf of Uber Canada, regarding Report
CLD -022-19 Vehicle for Hire By-law. Ms. Wright explained that she was present
to answer any questions from the Committee.
9. Communications — Receive for Information
Resolution # GG -500-19
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Communication Items 9.1 to 9.11 be received for information, with the
exception of Item 9.10.
Carried
9.1 Minutes of the Newcastle Business Improvement Area dated October
10, 2019
9.2 Raylene Martell, Director of Legislative Services/Municipal Clerk,
Municipality of Grey Highlands, Regarding Conservation Authority
support
9.3 Jordan Lee, MTO Planner, Regarding MTO Municipal Noise Bylaw
Exemption - Notice of Night Work
9.4 Alexander Harras, Manager of Legislative Services/Deputy Clerk,
Town of Ajax, Regarding Climate Emergency Declaration
9.5 Ralph Walton, Regional Clerk/Director of Legislative Services,
Region of Durham, Regarding Opioid Overdose Emergency
9.6 Ralph Walton, Regional Clerk/Director of Legislative Services,
Region of Durham, Regarding Project Update and Adoption of Terms
of Reference: Durham Region Community Safety and Well -Being
Plan (CSWP)
9.7 Lindsey Veltkamp, Deputy Clerk, Town of Prescott, Regarding
Provincial Consultation on the Transformation of Building Services
in Ontario
n
November 4, 2019 General Government Committee Minutes
9.8 Stephanie Allman, Regulatory Coordinator — Regulatory Affairs,
Enbridge Gas Inc., Regarding 2020 Rate Application - Notice of
Hearing
9.9 Sue Foxton, Mayor, Township of North Dumfries, Regarding
Response to Proposed Amendments to the Aggregate Resources
Act
9.11 Minutes of the Orono Business Improvement Area dated September
12, 2019
9.10 Donna Metcalf -Woo, Regarding Local Health Care Services
Resolution # GG -501-19
Moved by Councillor Zwart
Seconded by Councillor Jones
That Communication Item 9.10, be received for information.
Carried
10. Communications — Direction
10.1 Mayor Alan Soever, Town of The Blue Mountains, Regarding Integrity
Commissioner Matters
Resolution # GG -502-19
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the following resolution from the Town of The Blue Mountains, regarding
Integrity Commission Matters, be endorsed by the Municipality of Clarington:
Whereas the system of justice in Ontario is based on the British system of
Common Law which bases decisions on legal precedents;
And whereas the decisions of Integrity Commissioners in settled cases
could provide guidance to all involved in Municipal Government in Ontario
as well as to the people they serve;
Be it therefore resolved that the Code of Conduct Sub -Committee
recommends that the Council of the Town of The Blue Mountains requests
that the Ontario Ministry of Municipal Affairs and Housing create a
searchable database of all matters placed before all Integrity
Commissioners within the province and the resolution of such matters;
And further be it resolved that this resolution be circulated to all
municipalities in Ontario via the Association of Municipalities of Ontario.
Carried
7
November 4, 2019 General Government Committee Minutes
10.2 Jennifer Astrologo, Director of Corporate Services/Clerk, Town of
Kingsville, Regarding Local Health Care Services
Resolution # GG -503-19
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the following resolution from Town of Kingsville, regarding Local Health
Care Services, be endorsed by the Municipality of Clarington:
Whereas public health care consistently ranks as the top priority in public
opinion polls, and;
Whereas Public Health provides vital health promotion and prevention
services based on the unique demographic and economic, social, and
cultural needs of our communities; and;
Whereas the evidence from hospital amalgamation in Ontario and across
Canada is that they have cost billions of dollars and have not yielded the
promised administrative savings but have taken money away from
frontline care, and;
Whereas there is no evidence to support the proposed closure of 25 out of
35 local Public Health Units, the closure of 12 of 22 local ambulance
dispatch centres, and the closure of 49 out of 59 local ambulance
services, and;
Whereas there is a deep consensus among virtually all stakeholders that
increasing acuity in our long-term care homes requires additional staff and
resources, not cancellation of the two special funds and real dollar cuts to
per diem funding of our long-term care homes, and;
Whereas our local hospitals have been downsized for an entire generation
and cannot meet population needs while sustaining real dollar cuts to
hospital global budgets.
Therefore be it resolved:
That The Corporation of the Town of Kingsville calls upon the Ontario
government to halt the closures of, mergers of, and cuts to our local health
care services including Public Health Units, land ambulance services,
hospitals and long-term care homes and the Town of Kingsville forward
this resolution to all municipalities in the Province of Ontario.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and
Councillor Zwart
Absent (2): Councillor Neal, and Councillor Traill
Carried (5 to 0)
n.
November 4, 2019 General Government Committee Minutes
10.3 Memo from Trevor Pinn, Treasurer, Regarding a Request to Release Funds
from the Orono Business Improvement Authority
Resolution # GG -504-19
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the Director of Finance be authorized to issue a cheque to the Orono BIA in
an amount not to exceeding $23,000 from the Orono BIA Reserve Fund for the
purchase of Christmas wreaths.
Carried
Recess
Moved by Councillor Jones
Seconded by Councillor Hooper
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 10:47 AM with Mayor Foster in the Chair.
10.4 Lisa and Elton Maynard, Regarding Updating the Parking By-law
Resolution # GG -505-19
Moved by Councillor Hooper
Seconded by Councillor Jones
That Communication Item 10.4, be received for information.
Carried
11. Presentations
No Presentations
12. Engineering Services Department Reports
No Reports for this section of the Agenda.
13. Operations Department Reports
Councillor Hooper chaired this portion of the meeting.
13.1 OPD -007-19 132 Church Street, Bowmanville
Resolution # GG -506-19
Moved by Councillor Zwart
Seconded by Councillor Jones
That Report OPD -007-19 be received; and
9
November 4, 2019 General Government Committee Minutes
That $20,000 from the Rate Stabilization Reserve Fund be used for building
renovations at 132 Church Street.
Carried
14. Emergency and Fire Services Department Reports
No Reports for this section of the Agenda.
15. Community Services Department Reports
No Reports for this section of the Agenda.
16. Municipal Clerk's Department Reports
Councillor Jones chaired this portion of the meeting.
16.1 CLD -022-19 Vehicle for Hire By-law
Resolution # GG -507-19
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report CLD -022-19 be received;
That the By-law attached to Report CLD -022-19, as Attachment 1, to regulate the
operation of private transportation services, known as the "Vehicle for Hire By-
law" be approved; and
That all interested parties listed in Report CLD -022-19, and any delegations be
advised of Council's decision.
Carried
17. Corporate Services Department Reports
Mayor Foster chaired this portion of the meeting.
17.1 COD -023-19 Miscellaneous Catch Basin and Maintenance Hole Repairs
Resolution # GG -508-19
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report COD -023-19 be received;
That Coco Paving Inc. having satisfactorily completed the initial one year term as
approved in Resolution #C-047-19 (Attachment #1), with an annual bid in the
amount of $133,032.00 (Net HST Rebate) being the lowest compliant bidder
meeting all terms, conditions and specifications of Tender CL2018-33 be
awarded the contract for a second one year term, as required by the Operations
Department;
10
November 4, 2019 General Government Committee Minutes
That pending satisfactory performance and the Operations Department
confirmation following an internal work assessment the Purchasing Manager, in
consultation with the Director of Operations, be given the authority to extend the
contract for this service for up to two additional one year terms;
That the funds required for this project in the amount of $139,683.00 (Net HST
Rebate) which includes the construction cost of $133,032.00 (Net HST Rebate)
and contingency cost of $6,651.00 (Net HST Rebate) be funded by the
Municipality as follows:
Description
Catch Basin/Sewer Mntnc
Engineering Pavement Rehab
Account Number Amount
100-36-380-10245-7163 77,000
110-32-330-83212-7401 62,683
That all interested parties listed in Report COD -023-19, and any delegations be
advised of Council's decision.
Carried
17.2 COD -024-19 Bowmanville Tennis Club — Lease Renewal
Resolution # GG -509-19
Moved by Councillor Hooper
Seconded by Councillor Jones
That Report COD -024-19 be received;
That a lease extension agreement with the Bowmanville Tennis Club for the term
January 1, 2020 to December 31 2020 be approved and to authorize the Mayor
and the Municipal Clerk to execute the agreement on behalf of the Municipality;
That the current annual rent of $1597.26 be adjusted on the expiry date of the
lease agreement by the annual percentage increase in the Consumer Price
Index, All Items Ontario, as published by Statistics Canada;
That subject to Council approving recommendation 2, the Purchasing Manager in
consultation with the Director of Operations be given the authority to extend the
lease agreement for up to four additional one year terms to expire on December
31,2024 -land
That the Board of the Bowmanville Older Adult Association and the Bowmanville
Tennis Club be advised of Council's decision.
Carried
11
November 4, 2019 General Government Committee Minutes
17.3 COD -025-19 Lease of Office Space on the Second Floor of 132 Church
Street, Bowmanville to the Autism Home Base Durham
Report COD -025-19 was considered earlier in the meeting during the delegation
portion of the agenda.
18. Finance Department Reports
No Reports for this section of the Agenda.
19. Solicitor's Department Reports
No Reports for this section of the Agenda.
20. CAO Office Reports
20.1 CAO -011-19 Clarington Climate Action Planning
Resolution # GG -510-19
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report CAO -011-19 be received for information.
Divided, see following motion
Resolution # GG -511-19
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the foregoing Resolution #GG -510-19 be divided such that sections 6.4 to
6.7 of Report CAO -011-19 be considered now.
Carried
Mayor Foster declared an interest in sections 6.4 to 6.7 of Report CAO -011-19,
Clarington Climate Action Planning. Mayor Foster left the room and refrained
from discussion and voting on this matter.
Councillor Hooper chaired this portion of the meeting.
Resolution # GG -512-19
Moved by Councillor Anderson
Seconded by Councillor Jones
That sections 6.4 to 6.7 of Report CAO -011-19, be received for information.
Carried
Mayor Foster returned to the meeting.
The balance of the foregoing Resolution #GG -510-19 was then put to a vote and
carried.
12
November 4, 2019 General Government Committee Minutes
21. New Business - Consideration
22. Unfinished Business
22.1 Staffing [Referred from the October 15, 2019 General Government
Committee Meeting]
Resolution # GG -513-19
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Unfinished Business Item 22.1 Staffing, be referred to the November 25,
2019 General Government Committee Meeting.
Referred
23. Confidential Reports
23.1 CLD -023-19 Taxicab Drivers Licence Application - Appeal [Distributed
Under Separate Cover]
Confidential Report CLD -022-19 was considered earlier in the meeting during the
delegation portion of the agenda.
24. Adjournment
Resolution # GG -514-19
Moved by Councillor Jones
Seconded by Councillor Zwart
That the meeting adjourn at 11:54 AM.
Carried
sir
a �
-'Mayor
13
Deputy Clerk