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HomeMy WebLinkAboutOPD-007-19Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: November 4, 2019 Report Number: OPD-007-19 Submitted By: Fred Horvath, Director of Operations Reviewed By: Andrew C. Allison, CAO By-law Number: File Number: Resolution#: Report Subject: 132 Church Street, Bowmanville Recommendations: 1.That Report OPD-007-19 be received; and 2.That $20,000 from the Rate Stabilization Reserve Fund be used for building renovations at 132 Church Street. GG-506-19, C-395-19 Municipality of Clarington Page 2 Report OPD-007-19 1. Background 1.1. Over the years, Council has approved lease agreements with the John Howard Society and the Oshawa Clarington Association for Community Living for use at 132 Church Street Bowmanville. In 2016, Oshawa Clarington Association for Community Living relocated to the former Baseline Community Centre. The space occupied by them has remained vacant including Court Room One on the second floor. 1.2. Staff has been meeting with representatives from Autism Home Base Durham to discuss space requirements and the issues of relocating to this building. Autism Home Base Durham has requested the office areas, Court Room One and the lobby area as part of a lease agreement effective December 2019. The development of this autism hub is a critical step in their journey to more deeply serve adults with autism and their parents/family care givers across their life span. 1.3. As you are aware, due to the age of the building, there is significant inventory of asbestos containing building materials. These materials are managed in place in accordance with our Asbestos Management Plan. 1.4. The celling texture coat in Court Room 1 and Lobby area of the second floor had previously experienced damage as a result of a roof leak which has been resolved with the replacement of the roof. The prior leaks have resulted in the texture cost delaminating from the base coat in several areas. These areas have been monitored and repaired as required however the frequency of repairs have been increasing. 1.5. The impact has not been problematic as this is not an occupied space however if we are considering leasing this space to be occupied on a full-time basis, this increased the risk rating substantially and it needs to be dealt with. Report Overview A request has been received from Autism Home Base Durham to lease the unoccupied space on the second floor at 132 Church Street, Bowmanville. Staff of various departments has met with representatives to review available space and lease agreement requirements and determine timing. Municipality of Clarington Page 3 Report OPD-007-19 2. Options 2.1. Option One: Complete removal /remediation This would be a type 3 procedure due to the volume and friability of the material being removed. Cost estimate for this work could approach $ 75,000 consisting of abatement, air monitoring and ceiling restoration. 2.2. Option Two: Encapsulation This would involve constructing a ceiling system underneath the existing texture coat. The system would require localized remediation of material in suspect areas as well as areas required for installation of the new ceiling system. The finished ceiling system is designed to allow annual monitoring as required by the AMP in consultation with Environmental Heath and Safety consultant. Budget for this procedure which includes abatement, air monitoring and ceiling finished would be $ 20,000. The majority of the work would be completed in house by the Department’s Building Service staff to manage cost. Financial Implications 2.3. There are no funds allocated for this work in the 2019 Budget. It is recommended that if a lease agreement can be executed between the Municipality and the Autism Home Base Durham, that Council approve Option Two with an expenditure up to $ 20,000 from the Rate Stabilization Fund. If an agreement can be finalized in the next few weeks, work could be completed before Christmas break. 2.4. In the interim, once a lease is signed, the proposed tenant could move into the office areas on the second floor which will not be affected by the renovations. 3. Concurrence This report has been reviewed by the Director of Finance who concurs with the recommendation. 4. Conclusion It is respectfully recommended that the improvement at 132 Church street be approved contingent on a lease agreement with Autism Home Base Durham which will allow them to expand their program to support families and adults on the autism spectrum. Staff Contact: Fred Horvath, Director of Operations, fhorvath@clarington.net There are no interested parties.