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REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: DECEMBER 1, 2008
Report #: CSD-026-08 File
Resolution #:~"Q~
By-law #:
Subject: DECOMMI~IONING NEWCASTLE LIONS POOL
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report CSC-020-08 be received;
4.
5.
6.
THAT staff be authorized to take the necessary action to decommission the
Newcastle Lions Pool;
THAT the property be transferred to the Municipal Parkland Inventory;
THAT staff be authorized to liaise with the Lions Club of Newcastle in designing
and dedicating an appropriate commemorative plaque;
THAT all necessary funds be drawn from the proposed 2009 Newcastle Lions
Pool operating budget; and
THAT.
Submitted by:
JClbc
Club of Newcastle be advised of action taken.
of Community Services
Reviewed b~' `t''tn--~ "`-J "~-
Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMP RANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-5506
REPORT NO.: CSD-026-08
1.0 BACKGROUND
PAGE 2
1.1 With the recent opening of the Newcastle & District Recreation Complex staff has
assessed the need to continue operating the Newcastle Lions Outdoor Pool.
1.2 The Newcastle Lions Pool originally donated to the Municipality by the Lions Club
of Newcastle in 1975 has been a valuable community facility for the past thirty-
three (33) years. Since that time literally thousands of adults and children alike
benefited from the various programs and public swimming offered at this facility.
2.0 BUILDING CONDITION ASSESSMENT
2.1 In 2003 staff commissioned Totten Sims Hubicki Associates to complete a
Building Condition Assessment of the Newcastle Lions Pool. Through that
assessment the consultants found the facility to be in fair to poor condition and
provided various recommendations related to capital upgrades to maintain the
facility in a safe operating condition.
2.2 Notwithstanding the remedial work performed each year since the assessment,
the consultants also identified replacement of major components at the 5 year
plateau (2008), with an estimate of $450,000 required to upgrade the facility.
2.3 Staff, has identified these requirements through the capital forecast provided as
part of the Budget process. Specifically staff has identified sixty-five thousand
dollars ($65,000) in 2009, forty thousand ($40,000) of which represents
consulting requirements and preparing specification/construction drawings in
anticipation of major capital replacement in 2010 totaling four hundred thousand
dollars ($400,000). No financing has been secured for this cost as of yet.
2.4 The proposed scope of work in 2010 is to include the following:
• Demolition of entire building
• Replacing pool building
Installing new metal pool tank side walls
Install all new piping and fittings
• New concrete pool apron
• Replacing perimeter fencing
3.0 OPERATING EXPENDITURES
3.1 Newcastle Lions Pool is a seasonal facility which typically opens from Canada
Day to Labour Day each year consisting of a nine week operating season.
3.2 In reviewing the 2008 actual cost for the operation of the Newcastle Lions Pool it
REPORT NO.: CSD-026-08
PAGE 3
is anticipated that the facility will have operated at a $55,000 deficit. Further,
2009 budget proposals identify an operating deficit of $45,500..
3.3 Coupled with the capital requirements and the opening of the Newcastle &
District Recreation Complex, it is apparent that staff cannot substantiate a
recommendation to continue operating the Newcastle Lions Pool
4.0 DECOMMISIONING OF THE FACILITY
4.1 Preliminary costs to decommission the facility and prepare the site for use as
parkland is estimated at $40,000. Through discussions with the Director of
Finance it is suggested that if decommissioning is approved that the 2009 budget
for operating expenses be used to offset decommissioning costs.
5.0 LIONS CLUB OF NEWCASTLE
5.1 Recognizing that the facility was donated to the Municipality by the Lions Club of
Newcastle and understanding the sensitive nature of decommissioning a
community facility, staff has met with the president of the Lions Club of
Newcastle and with current members that were directly associated with the
fundraising/efforts undertaken back in the early 70's.
5.2 We are pleased to report that given the current condition of the facility and the
associated expenses to renovate and operate the facility, the Lions Club is
supportive of the recommendations to decommission the Newcastle Lions Pool.
5.3 In recognition of the dedication and commitment of the Lions Club of Newcastle
to our community, it is recommended that a plaque commemorating the
Newcastle Lions Pool and the efforts of the members of the Newcastle Lions be
erected at a public ceremony, in the fireplace lounge within the Newcastle &
District Recreation Complex.
6.0 INPUT FROM OTHER SOURCES
6.1 This report has been reviewed with the appropriate departments and circulated
as follows for:
Concurrence: Director of Finance
Director of Engineering Services
Interested party to be advised of Councils decision:
Jim Sandberg, President
Lions Club of Newcastle