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General Government Committee
Minutes
Date: October 15, 2019
Time: 9:30 AM
Location: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: A. Allison, G. Acorn (left at 2:08 PM), F. Horvath (left at 12:08
PM), R. Maciver, M. Marano, T. Pinn (left at 2:08 PM),
G. Weir (left at 2:08 PM), A. Greentree, J. Gallagher, S. Gray,
C. Peters (arrived at 1:10 PM and left at 2:08 PM), F. Langmaid
(arrived at 2:08 PM)
1. Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2. New Business ❑ Introduction
Councillor Neal asked that a new business item, regarding Staffing, be added to
the New Business ❑ Consideration section of the agenda.
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added to the New Business ❑ Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding Camp 30, be added to
the New Business Consideration section of the agenda.
Recess
Resolution # GG -449-49
Moved by Councillor Hooper
Seconded by Councillor Neal
That the Committee recess for 2 minutes.
Carried
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October 15, 2019 General Government Committee Minutes
The meeting reconvened at 9:32 AM with Mayor Foster in the Chair.
3. Adopt the Agenda
Resolution # GG -450-19
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Agenda for the General Government Committee meeting of October 15,
2019 be adopted with the addition of the new business items regarding:
❑ Staffing
❑ 7 FTOEVIO L®
❑ Camp 30
Carried
4. Declaration of Interest
4.1 Councillor Hooper declared an interest in Communication Item 9.1 and Report
CLD -021-19, Bowmanvile BIA Requests Regarding Parking Meters.
4.2 Councillor Neal declared an interest in Sections 2.4, 3.51, 3.55 and 3.59 of
Report CSD -009-19, South Bowmanville Recreation Centre.
5. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
6. Adoption of Minutes of Previous Meeting
6.1 Minutes of a Regular Meeting of the General Government Committee
meeting dated September 23, 2019
Resolution # GG -451-19
Moved by Councillor Anderson
Seconded by Councillor Jones
That the minutes of the regular meeting of the General Government Committee
meeting held on September 23, 2019, be approved.
Carried
7. Delegations
7.1 Christopher Norris, Manager of Customer Service Experience, and Bill
Holmes, Acting General Manager, Durham Region Transit Commission,
Regarding Rural Service Review
Bill Holmes, Acting General Manager and Christopher Norris, Manager of
Customer Service Experience, Durham Region Transit Commission, were
present regarding Rural Service Review. They made a verbal presentation to
accompany an electronic presentation. Mr. Norris explained that the Durham
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October 15, 2019 General Government Committee Minutes
Region Transit Commission is conducting a comprehensive review of all transit
VI-I1RFH/LLI� GAP CDW-D\/L[EMr. Norris mentioned that new and advanced
technology provides for opportunity to improve service and experience for
customers. He outlined the three objectives of the rural service review and the
service delivery models used by peer jurisdictions to deliver transit services in
rural areas. Mr. Norris provided a background on the rural service review and
how they are going to apply the service models. He highlighted that they have
engaged the public through an online survey's, postcard distribution, and focus
groups. He highlighted the main topics discussed from the public outreach and
the results. Mr. Norris provided the Committee with next steps and that the first
phase of the transition to the new service model will be a part of the 2020 budget.
They answered questions from the Committee.
Resolution # GG -452-19
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the Delegation of Christopher Norris, Manager of Customer Service
Experience, Durham Region Transit Commission, regarding Rural Service
Review, be received with thanks.
Carried
8. Communications F1 Receive for Information
Resolution # GG -453-19
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Communication Items 8.1 to 8.5, be received for information with the
exception of Item 8.1.
Carried
8.2 Minutes of the Ganaraska Region Conservation Authority, from
the September 19, 2019 meeting
8.3 Ralph Walton, Regional Clerk/Director of Legislative Services,
Durham Region, Regarding Red -Light Camera Program
Implementation Report 2019-W-65
8.4 Ralph Walton, Regional Clerk/Director of Legislative Services,
Durham Region, Regarding Automated Speed Enforcement Program
Implementation Report 2019-W-66
8.5 Ministry of Transportation regarding Amendments to Ontario
Regulation 619 - Speed Limits, under the Highway Traffic Act for
Highway 407 and Highway 418 in Clarington
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October 15, 2019 General Government Committee Minutes
8.1 Minutes of the Bowmanville Business Improvement Area, from the June 11,
2019 meeting
Resolution # GG -454-19
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Communication Item 8.1, be received for information.
Carried as Amended
Resolution # GG -455-19
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG -454-19 be amended by adding the following
at the end:
That the Committee request a copy of the Bowmanville BIA
Correspondence Item 4 (i) from Victoria Sautner from their meeting of
June 11, 2019.
Carried
The foregoing Resolution #GG -454-19 was then put to a vote and carried as
amended.
9. Communications ❑ Direction
9.1 Edgar Lucas, Chair, Bowmanville BIA, Regarding Bagging Street Parking
Meters during the Month of December
Councillor Hooper declared an indirect interest on Communication Item 9.1,
Edgar Lucas, Chair, Bowmanville BIA, regarding Bagging Street Parking Meters
during the Month of December. Councillor Hooper left the room and refrained
from discussion and voting on this matter.
Resolution # GG -456-19
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 9.1, be referred to the consideration of Report
CLD -021-19, Bowmanville BIA Requests Regarding Parking Meters.
Carried
Councillor Hooper returned to the meeting.
10. Presentations
No Presentations
11. Engineering Services Department Reports
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October 15, 2019 General Government Committee Minutes
No Reports for this section of the Agenda.
12. Operations Department Reports
No Reports for this section of the Agenda.
13. Emergency and Fire Services Department Reports
Councillor Zwart chaired this portion of the meeting.
13.1 ESD -007-19 Emergency Services Activity Report Q2 2019
Resolution # GG -457-19
Moved by Councillor Hooper
Seconded by Mayor Foster
That Report ESD -007-19 be received for information.
Carried
14. Community Services Department Reports
Mayor Foster chaired this portion of the meeting.
14.1 CSD -009-19 South Bowmanville Recreation Centre
Resolution # GG -458-19
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report CSD -009-19 be received excluding section 2.4 of Report
CSD -009-19 and sections 3.51, 3.55, 3.59 of Attachment 1 of Report
CSD -009-19;
That Council approve the proposed facility program as presented;
That Council refer the proposed Phase I project budget of $48,005,300 to the
2020 budget deliberations;
That Council authorize staff to complete the application for funding for this project
as prescribed in the Investing in Canada Infrastructure Program; and
That all interested parties listed in Report CSD -009-19 and any delegations be
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Divided, see following motions
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October 15, 2019 General Government Committee Minutes
Resolution # GG -459-19
Moved by Councillor Neal
Seconded by Councillor Zwart
That the foregoing Resolution #GG -458-19 be divided such that section 2.4 of
Report CSD -009-19 and sections 3.51. 3.55 3.59 of Attachment 1 to Report
CSD -009-19 will be considered later.
Carried
Resolution # GG -460-19
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing resolution #GG -459-19 for a second time.
Carried
Resolution # GG -461-19
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG -458-19 be amended by adding the following
to the end of paragraph 2:
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"Space Program Phase One of the South Bowmanville Recreation
Centre" Table 9 of section 4.3.2 of Attachment 1 to Report CSD -009-19.
Motion Withdrawn
Resolution # GG -462-19
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing amendment resolution #GG -461-19 for a second time.
Carried
Resolution # GG -463-19
Moved by Councillor Neal
Seconded by Councillor Anderson
That the foregoing Resolution #GG -458-19 be amended by adding the following
at the end of Paragraph 2:
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"Space Program ❑ Phase One of the South Bowmanville Recreation
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October 15, 2019 General Government Committee Minutes
Centre" Table 9 of section 4.3.2 of Attachment 1 to Report CSD -009-19
and replace with a Fitness/Wellness Centre as part of Phase 1.
Motion Lost
Recess
Resolution # GG -464-49
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:27 AM with Mayor Foster in the Chair.
Resolution # GG -465-19
Moved by Councillor Neal
Seconded by Councillor Anderson
That the foregoing Resolution #GG -458-19 be amended by adding the following
to the end:
That Staff report back to the October 28, 2019 Council meeting on the
cost of adding a wellness/fitness component, amongst other items, in
place of the office space of 5,600 square feet.
Carried
Resolution # GG -466-19
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing resolution #GG -458-19 for a third time.
Carried
The foregoing Resolution #GG -458-19 was then put to a vote and carried as
amended.
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October 15, 2019 General Government Committee Minutes
Councillor Neal declared an indirect interest on sections 2.4, 3.51, 3.55 and 3.59
of Report CSD -009-19, South Bowmanville Recreation Centre. Councillor Neal
left the room and refrained from discussion and voting on this matter.
Resolution # GG -467-19
Moved by Councillor Jones
Seconded by Councillor Hooper
That the following remaining portions of the Report CSD -009-19 be received:
Section 2.4 of Report CSD -009-19 and sections 3.51, 3.55, 3.59 of
Attachment 1 of Report CSD -009-19.
Carried
Councillor Neal returned to the meeting.
14.2 CSD -010-19 Addendum to CSD -007-19 Land Acknowledgement Statement
Resolution # GG -468-19
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report CSD -010-19 be received;
That Council approve the proposed Land Acknowledgement Statement to be
read aloud by the Mayor or designate at the start of public regular and special
meetings of Council and its Standing Committees held in the Municipality of
Clarington, at civic celebrations, and other official events that are hosted by the
Municipality;
That Council approve the draft By-law (Attachment 1 to Report CSD -010-19) to
amend By-law 2015-029, the Procedural By-law, in order to incorporate a Land
Acknowledgement Statement at the meetings;
That staff be directed to develop a training plan, in collaboration with the Diversity
Advisory Committee and representatives of our local Indigenous community, to
provide Indigenous cultural awareness for Members of Council and staff; and
That all interested parties listed in Report CSD -010-19 and any delegations be
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Carried Later in the Meeting on a recorded vote (5 to 1)
n.
October 15, 2019 General Government Committee Minutes
Resolution # GG -469-19
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG -468-19 be amended with following changes
to Paragraph 2:
That the words "and its Standing Committees" be deleted after the words
"special meetings of Council".
Motion Lost
The foregoing Resolution #GG -468-19 was then put to a recorded vote and
carried.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and
Councillor Zwart
No (1): Councillor Neal
Absent (1): Councillor Traill
15. 0 11CW1SDCUWN1W FISDUR FUM FISRIW
Councillor Jones chaired this portion of the meeting.
15.1 CLD -021-19 Bowmanville BIA Requests Regarding Parking Meters
Councillor Hooper declared an indirect interest on Report CLD -021-19,
Bowmanville BIA Requests Regarding Parking Meters. Councillor Hooper left
the room and refrained from discussion and voting on this matter.
Resolution # GG -470-19
Moved by Mayor Foster
Seconded by Councillor Neal
That Report CLD -021-19 be received;
That the By-law attached to Report CLD -021-19, as Attachment 2, to amend the
Traffic By-law 2014-059 to:
a) increase the parking meter rates from $0.50 to $1.00 (Schedule 5); and
b) remove the two-hour free parking (Schedule 6);
be approved, effective January 1, 2020;
That, in accordance with Section 34(3) of the Traffic By-law 2014-059, the
Municipality of Clarington approves the request from the Historic Downtown
Bowmanville Business Improvement Area to increase the Christmas parking
period for free parking meters from December 15-31 to December 1-31 for 2019
on a one-year trial basis for December 2019, and therefore designates the area
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October 15, 2019 General Government Committee Minutes
in downtown Bowmanville regulated by parking meters as a free parking area
between December 1, 2019 and December 31, 2019;
That Staff be directed to take the appropriate steps, including covering the
meters with bags and advising the public via social media and notices placed on
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That all interested parties listed in Report CLD -021-19 and any delegations be
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Carried
Resolution # GG -471-19
Moved by Councillor Neal
Seconded by Councillor Zwart
That the foregoing Resolution #GG -470-19 be amended by deleting Paragraph 2.
Carried later in the meeting, see following motion.
Suspend the Rules
Resolution # GG -472-19
Moved by Mayor Foster
Seconded by Councillor Neal
That the Rules of Procedure be suspended to extend the meeting for an
additional 10 minutes.
Carried
The foregoing Resolution #GG -471-19 was then put to a vote and carried.
The foregoing Resolution #GG -470-19 was then put to a vote and carried as
amended.
Councillor Hooper returned to the meeting.
Resolution # GG -473-19
Moved by Councillor Neal
Seconded by Councillor Anderson
The Committee recessed for their one hour scheduled break as per the
Procedural By-law.
Carried
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16.
16.1
16.2
October 15, 2019 General Government Committee Minutes
The meeting reconvened at 1:10 PM with Mayor Foster in the Chair.
Corporate Services Department Reports
Mayor Foster chaired this portion of the meeting.
COD -020-19 CL2019-28 - 2019 Facility Parking Lots
Resolution # GG -474-19
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report COD -020-19 be received;
That C. Aurora Paving Ltd. with a total bid amount of $248,618.00 (Net HST
Rebate, being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2019-28 be awarded the contract for the 2019 Facility
Parking Lot, as required by the Engineering Services Department;
That the total funds required for this project in the amount of $277,498.74 (Net
HST Rebate), which includes the construction cost of $248,618.00 (Net HST
Rebate) and other costs including material testing, and contingencies in the
amount of $28,880.74 (Net HST Rebate) is in the approved budget allocation as
provided and will be funded from the following accounts;
Description Account Number Amount
Parking Lot Rehab (2019) 110-32-327-83614-7401 $255,043
Retaining Wall (2019) 110-36-330-83438-7401 22,456
That all interested parties listed in Report COD -020-19, and any delegations be
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Carried
COD -021-19 Fire Mediation Award for Collective Agreement 2018-2022
Resolution # GG -475-19
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report COD -021-19 be received for information.
Carried
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October 15, 2019 General Government Committee Minutes
16.3 COD -022-19 Supply and Delivery of Winter Sand
Resolution # GG -476-19
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report COD -022-19 be received;
That Young Aggregates with a bid amount of $299,378.00 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender SS CL2019-1 be awarded the contract for the Supply
and Delivery of Winter Sand as required by the Operations Department;
That the funds required for this project in the amount of $299,378.00 (Net HST
Rebate) be funded by the Municipality from the approved budget allocation as
follows:
Description Account Number Amount
Winter Maintenance Material 100-36-383-10300-7112 $299,378
That all interested parties listed in Report COD -022-19 and any delegations be
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Carried
17. Finance Department Reports
17.1 FND-027-19 Audit Committee and Value for Taxpayer Committee
Resolution # GG -477-49
Moved by Councillor Neal
Seconded by Councillor Jones
That Report FND-027-19, be referred to the Committee meeting when the
Organizational Review is considered.
Referred
17.2 FND-028-19 Prudent Investor Standard for Municipal Investments -1 Update
and Options Analysis
Resolution # GG -478-19
Moved by Councillor Neal
Seconded by Councillor Jones
That Report FND-028-19 be received for information.
Motion Withdrawn
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October 15, 2019 General Government Committee Minutes
Resolution # GG -479-19
Moved by Councillor Neal
Seconded by Councillor Jones
That Report FND-028-19 be received;
That Staff continue to work with ONE Investment to bring information back to
Council related to a new Investment Policy Statement (IPS) and agreements
associated with establishing a new Joint Investment Board (JIB) and
implementing the Prudent Investor (PI) regime; and
That all interested parties listed in Report FND-028-19 and any delegations be
DGYW-IGR T R-1FV G-FLR-1❑
Carried
18. 6 RW U RLJVI7 HSDLW HC M6 HSRUN
No Reports for this section of the Agenda.
19. Chief Administrative Office Reports
No Reports for this section of the Agenda.
20. New Business ❑ Consideration
Recess
Resolution # GG -480-19
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 1:59 AM with Mayor Foster in the Chair.
20.1 Camp 30
New Business Item 20.1, was considered later in the meeting in the Confidential
Reports section of the Agenda.
20.2 Hiring New Staff
Resolution # GG -481-19
Moved by Councillor Neal
Seconded by Councillor Zwart
That any hiring of new staff for vacant positions be filled only by approval of
Council, pending the results of the organizational review.
Referred
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October 15, 2019 General Government Committee Minutes
Resolution # GG -482-19
Moved by Councillor Neal
Seconded by Councillor Zwart
That the matter of hiring new staff be referred to the consideration of Confidential
Item 22.1.
Carried
20.3 7 RR(N111V 0 LOD
Councillor Neal did not introduce the New Business Item regarding Tooley's Mill.
21. Unfinished Business
21.1 COD -013-19 Council Awards During Council Recess [Referred from the
September 9, 2019 General Government Committee meeting]
Resolution # GG -483-19
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report COD -013-19 be received for information.
Carried
21.2 Christine McSorley, Newcastle's of the World, Municipality of Clarington
Representative at the Newcastle of the World Conference 2020 (Referred
from the October 7, 2019 Council Meeting)
Resolution # GG -484-19
Moved by Councillor Neal
Seconded by Councillor Jones
That Unfinished Business Item 21.2, be received for information.
Carried
22. Confidential Reports
22.1 Verbal Update from the Chief Administrative Officer regarding a Personnel
Matter
Closed Session
Resolution # GG -485-19
Moved by Councillor Neal
Seconded by Councillor Jones
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing matters that deal
with the following:
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October 15, 2019 General Government Committee Minutes
personal matters about an identifiable individual, including municipal or local
board employees;
a proposed or pending acquisition or disposition of land by the municipality or
local board; and
advice that is subject to solicitor -client privilege, including communications
necessary for that purpose.
Carried
Rise and Report
The meeting resumed in open session at 3:38 PM.
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accordance with Section 239(2) of the Municipal Act, 2001 and one resolution
was passed to provide direction to staff.
Resolution # GG -486-19
Moved by Councillor Neal
Seconded by Councillor Zwart
That any hiring of new staff for vacant positions be filled only by approval of
Council, pending the results of the organizational review.
Referred
Mayor Foster left the Chair.
Councillor Neal chaired this portion of the Agenda.
Resolution # GG -487-19
Moved by Mayor Foster
Seconded by Councillor Anderson
That matter of Hiring New Staff, be referred to the next General Government
Committee Meeting dated November 4, 2019.
Carried
Mayor Foster returned to the Chair.
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October 15, 2019 General Government Committee Minutes
23. Adjournment
Resolution # GG -488-19
Moved by Councillor Neal
Seconded by Councillor Zwart
That the meeting adjourn at 3.43 PM.
Carried
r
Mayor
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IF F
Deputy Clerk