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General Government Committee
Minutes
Date: September 23, 2019
Time: 9:30 AM
Location: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Present Were: Mayor A. Foster, Councillor R. Hooper, Councillor J. Jones,
Councillor C. Traill, and Councillor M. Zwart
Regrets: Councillor G. Anderson, Councillor J. Neal
Staff Present: A. Allison, G. Acorn, S. Brake, T. Cannella, M. Marano, T. Pinn,
G. Weir, A. Greentree, J. Gallagher, S. Gray
1. Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
Suspend the Rules
Resolution # GG -421-19
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Rules of Procedure be suspended.
Carried
Alter the Agenda
Resolution # GG -422-19
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Agenda be altered to consider the Presentation from Takako Ito, Consul
General of Japan, regarding Japan -Canada Relations, at this time.
Carried
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General Government Committee September 23, 2019
10.1 Takako Ito, Consul General of Japan, Regarding Japan -Canada Relations
Takako Ito, Consul General of Japan was present regarding Japan -Canada
Relations. She made a verbal presentation to accompany an electronic
presentation. Ms. Ito explained that Japan and Canada share values and a
common vision for a more prosperous and peaceful world: Democracy, Human
Rights, Free & Open Economy, Rule of Law, etc. She stated that Canada is a
major developed country which is politically stable, increasingly interested in Asia
Pacific. Ms. Ito noted that Canada has abundant natural resources, advanced
technologies and industries including well-developed service sector. She
provided comparisons between Japan and Canada, specifically regarding our
economic relations. Ms. Ito highlighted the economic strengths and the
sophisticated market in Japan. She explained that there are many incentives
offered by the Japanese National Government for foreign trade. Ms. Ito advised
the Committee on what Japanese companies seek for overseas expansion. She
explained that the Japanese External Trade Organization (JETRO) is a
government -related organization working to promote mutual trade and
investment between Japan and the rest of the world. Ms. Ito Japan answered
questions from the Committee.
Regional Chair John Henry brought greetings to the Council General of Japan on
behalf of Durham Region.
Recess
Resolution # GG -423-19
Moved by Councillor Traill
Seconded by Councillor Zwart
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:16 AM with Mayor Foster in the Chair.
Resolution # GG -424-19
Moved by Councillor Zwart
Seconded by Councillor Traill
That the presentation from Takako Ito, Consul General of Japan, be received
with thanks; and
That the Newcastles of the World Committee be thanked for their efforts.
Carried
2
General Government Committee September 23, 2019
Resolution # GG -425-19
Moved by Councillor Jones
Seconded by Councillor Hooper
Communication Item 9.7, Christine McSorley, Newcastles of the World,
Municipality of Clarington Representative at the Newcastle of the World
Conference 2020, be added to the Agenda.
Carried
Alter the Agenda
Resolution # GG -426-19
Moved by Councillor Traill
Seconded by Councillor Hooper
That the Agenda be altered to consider Report CAO -010-19, Cedar Crest Beach
Update, at this time.
Carried
19.1 CAO -010-19 Cedar Crest Beach Update
Resolution # GG -427-19
Moved by Councillor Traill
Seconded by Councillor Hooper
That Report CAO -010-19, Cedar Crest Beach Update, be referred to the
November 25, 2019, General Government Committee meeting.
Referred
2. New Business a Introduction
Councillor Jones asked that a new business item, regarding a Stop Sign on
Prestonvale Road, be added to the New Business F- Consideration section of the
agenda.
3. Adopt the Agenda
Resolution # GG -428-19
Moved by Councillor Hooper
Seconded by Councillor Traill
That the Agenda for the General Government Committee meeting of September
23, 2019 be adopted with the addition of a New Business Item, regarding a Stop
Sign on Prestonvale Road.
Carried
4. Declaration of Interest
There were no disclosures of interest stated at this meeting.
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General Government Committee September 23, 2019
5. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
6. Adoption of Minutes of Previous Meeting
6.1 Minutes of the Joint General Government and Planning and Development
Committee September 9, 2019
Resolution # GG -429-19
Moved by Councillor Hooper
Seconded by Councillor Jones
That the minutes of the meeting of the Joint General Government and Planning
and Development Committee meeting held on September 9, 2019, be approved
with the following changes:
❑ Item 17.1 ❑ was seconded by Councillor Hooper, not Councillor
Jones
❑ Item 12.6 ❑ Councillor Neal conveyed, via Councillor Jones, that his
declaration of an interest was indirect, not direct.
Carried
7. Delegations
7.1 DJ Nascimento, Mosey & Mosey, Regarding Report COD -016-19, Health
Benefit Program Renewal 2019
DJ Nascimento, Mosey & Mosey, was present regarding Report COD -016-19,
Health Benefit Program Renewal 2019. Mr. Nascimento explained that the
employee group benefits for the Municipality of Clarington are underwritten by
Sun Life and Chubb Insurance, which are both scheduled to renew effective
November 1, 2019. He advised the Committee that Attachment 1 to Report
CO D-016- [][]J[-]FOGiJVQHlLVL-LHLVL[SIP;SRvHGtHLIHZ DODNOG MSB' HENVEEE
benefit and subsequent negotiated adjustments. Mr. Nascimento noted that the
overall proposed adjustment is 8.6% to the current monthly rates, which is a
monthly premium increase of $26,978 including PST. Mr. Nascimento answered
questions from the Committee.
12
General Government Committee September 23, 2019
7.2 Donna Lanigan regarding Green Bins in Clarington
Donna Lanigan was present regarding green bins in Clarington. She explained
that composting is an important strategy designed to divert waste from a landfill,
or from incineration. Ms. Lanigan advised the Committee that we are
experiencing an urgent situation in Clarington. She is concerned with the green
bin collection, and she found that, on one morning, 444 residents that didn ANVYH-1
green bins in her LP P HODNETHL1 KE HX3.G❑VlRM1IIKDYHE0HEL A/LU
Ms. Lanigan noted that there was a roll out of green bins July 2006 in Durham
Region and 132,000 green bins were delivered to homes across Whitby, Ajax,
Oshawa & parts of Pickering. She advised the Committee that the Municipality of
Clarington was not a part of this roll out. She stated that the cost of the green bin
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for large capital purchases, such as the green bins. Ms. Lanigan noted that you
can purchase green bins, but added that she believes that it should not be a
money maker. She advised the Committee that it is costing taxpayers a lot more
money to burn garbage and therefore it would be L❑H44JRHVEHV1IL-\hL 0o
get composting working successfully. Ms. Lanigan stated that green bins should
be free, and that there shouldn't be a price tag on the importance of composting.
She explained that we shouldn't just sit back and do nothing to improve the
composting problems in Clarington. Ms. Lanigan stated that residents are not
able to buy/obtain green bins outside of business hours. She advised the
Committee that she has submitted a request to the Region and they indicated
that the Compliance Officer starts work after the garbage is picked up. Ms.
Lanigan advised the Committee that we should work with residents, to make
them more informed and that we have to make composting a priority because we
are being burdened with too much garbage and too much burning. She stated
that Canadians waste $31 billion in food every year, nearly 50% of the waste
occurs in the home. Ms. Lanigan explained that composting is a good solution,
and we have to work to make it successful in Clarington. She noted that with an
increase in tonnage at the incinerator being ask for and the anaerobic digestion
facility which costs $165 million, it is time to act now to improve composting. She
answered questions from the Committee.
Resolution # GG -430-19
Moved by Councillor Zwart
Seconded by Councillor Traill
That staff be directed to investigate ways, with the Region, to make compost bins
more accessible to residents to increase participation in the composting process.
Carried
5
General Government Committee September 23, 2019
8. Communications ❑ Receive for Information
8.1 Minutes of the Newcastle Business Improvement Area dated September 12,
2019
Resolution # GG -431-19
Moved by Councillor Zwart
Seconded by Councillor Jones
That Communication Item 8.1, be received for information.
Carried
9. Communications []Direction
9.1 Memo from George Acorn, Acting Director of Community Services,
Regarding Land Acknowledgement Statement - Update
Resolution # GG -432-19
Moved by Councillor Zwart
Seconded by Councillor Traill
That the request for an extension to report back regarding the Land
Acknowledgment Statement Report to October 15, 2019 General Government
Committee meeting, be approved.
Carried
9.2 Christine Tarling, Director of Legislated Services & City Clerk, City of
Kitchener, Regarding Producer Requirements for Packaging in Ontario
Resolution # GG -433-19
Moved by Councillor Zwart
Seconded by Councillor Traill
That the following resolution from City of Kitchener, regarding Producer
Requirements for Packaging in Ontario, be endorsed by the Municipality of
Clarington:
Whereas the Province of Ontario, through the Ministry of the
Environment, Conservation and Parks, has posted a discussion paper
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Whereas producer responsibility has not been adequately addressed by
the Province of Ontario;
Whereas a successful deposit/return program for single use plastic,
aluminum and metal drink containers has been in existence in other
Provinces in Canada including Newfoundland, Nova Scotia and British
Columbia;
Whereas these successful programs have eliminated many of these
containers from the natural environment;
n
General Government Committee September 23, 2019
Whereas the City of Kitchener is committed to climate action and
understanding our role as a municipality in a globalized world and the
need to be prepared for the effects of climate change;
Whereas the City of Kitchener has declared a climate emergency with
the directive to provide continued support to corporate and community
climate action;
Therefore be it resolved that the City of Kitchener call upon the Province
R I EXUIRLMRLJ KV9HMF0MR__ SDSHUHLMIGI5 HG+L7J it L1AI51LD:G❑
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program for recycled plastics, aluminum and metal drink containers; and,
Be it further resolved that the Province of Ontario be requested to review
producer requirements and look for extended producer responsibility for
all packaging; and,
Be it finally resolved that this resolution be forwarded to the Honourable
Premier of Ontario; the Minister of the Environment, Conservation and
Parks; the Minister of Municipal Affairs and Housing; the Local Members
of Provincial Parliament; the Association of Municipalities of Ontario; and
the Region of Waterloo;
That the Federal Government be requested to continue to support policies and
programs to require product manufacturers, of goods made in Canada as well as
goods imported into Canada, to be more responsible through the reduction of
plastic packaging, the use of reusable, recyclable and compostable plastics, and
through a prohibition of non -recycling packaging; and
That the Honourable Catherine McKenna, Minister of Environment and Climate
&KD❑JH[i7KH❑uR�:R❑lDE0j UL[2 7RR®IEII MP Durham and the Honourable Kim
Rudd ❑ MP Northumberland ❑ 3 RUERLREJK[6 REWIEH[DGNLM-iG1Rl [&R❑❑FLCV
decision.
Carried
9.3 Christine Tarling, Director of Legislated Services& City Clerk, City of
Kitchener, regarding Christine Tarling, Director of Legislated Services&
City Clerk, City of Kitchener, regarding Single -use Disposable Wipes
Resolution # GG -434-19
Moved by Councillor Zwart
Seconded by Councillor Jones
That the following resolution from City of Kitchener, regarding Single -use
Disposable Wipes, be endorsed by the Municipality of Clarington:
Whereas in 2018 the City of Kitchener implemented a sustainable
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sanitary and stormwater infrastructure to ensure the safe delivery of
these valued utilities;
7
Carried
General Government Committee September 23, 2019
Whereas in 2018 a multi-year initiative approved through the WIP has
already improved several key measures of water quality, and proactive
maintenance has reduced the risk of flooding in high-risk areas;
Whereas in 2018 the City has already seen a number of impacts due to
the implementation of the WIP including: 48% decrease in complaints
related to discoloured water; Storm main repairs increased by 27 per
cent; 300 metric tonnes of sediment removed from catch basins; and,
2,200 properties protected against backflow and cross -connection
contamination;
Whereas Single -use wipes are a $6 -billion industry and growing, and are
now being advertised as the clean alternative to toilet paper and are safe
to flush;
: KHJ-D/AN-LHJVAR1RUHAAGDGDLGffUZ KDANH Z RLGAOXA<DE®IIEP F DEVEI
Whereas Single -use wipes are in fact not safe to flush as they are
buoyant; are not biodegradable; and, are unable to break down into
small pieces quickly;
Whereas Single -use wipes accumulate in the sewer system and
eventually clog the sanitary sewer system costing municipalities
hundreds of millions of dollars in additional repairs and maintenance
costs each year to municipal sewer systems across the country; and
Whereas there is a lack of public awareness of the impact caused by
non-flushable wipes being flushed down toilets and consumer education
and outreach could play a large part in reducing the impact;
Therefore be it resolved that the City of Kitchener lobby the Federal
Government, to review regulations related to consumer packaging on
single -use wipes to remove the word flushable; and,
Be it finally resolved that this resolution be forwarded to the Right
Honourable Prime Minister of Canada; the Honourable Premier of
Ontario; the Minister of the Environment, Conservation and Parks; the
Minister of Municipal Affairs and Housing; the Association of
Municipalities of Ontario; the Local Members of Provincial Parliament;
the Region of Waterloo; and, all Municipalities within the Province of
Ontario.
n.
General Government Committee September 23, 2019
9.4 Sharon Baird and Les Gariscsak, Regarding an Amendment to By-law
2015-047, The Discharge and Sale of Fireworks
Resolution # GG -435-19
Moved by Councillor Zwart
Seconded by Councillor Traill
That Communication Item 9.4, be referred to staff to report back.
Carried
9.5 Julie Bouthillette, CAO/Clerk-Treasurer, Township of Larder Lake,
Regarding Electronic Delegations
Resolution # GG -436-19
Moved by Councillor Jones
Seconded by Councillor Traill
That the following resolution from the Township of Larder Lake, regarding
Electronic Delegation, be endorsed by the Municipality of Clarington:
Whereas Council has discussed lobbying the provincial ministers to
allow for electronic delegation;
Whereas Council feels that it is unjust to have to attend expensive
conference to be able to have a delegation with Ministers or the Premier;
Therefore, Council request that the Ministers and the Premier offer
electronic delegations to small and rural Municipalities that do not have
sufficient budget to attend conferences; and
Further that this resolution be sent to the Premier and all the Ministries
for their consideration.
Carried
9.6 Chris Darling, Chief Administrative Officer, CLOCA, regarding Changes to
the Conservation Authorities Act
Resolution # GG -437-19
Moved by Councillor Jones
Seconded by Councillor Hooper
That the following resolution from Central Lake Ontario Conservation Authority,
regarding Changes to the Conservation Authorities Act, be endorsed by the
Municipality of Clarington:
Whereas the Province of Ontario intends to release regulations under
the Conservation Authorities Act that will define conservation authority
mandatory programs and services and further details on the process of
defining non -mandatory program and services through agreement with
municipal partners;
9
General Government Committee September 23, 2019
Be it resolved that the Central Lake Ontario Board of Directors
recommends that the province engage in early pre -consultations with
Central Lake Ontario Conservation, other conservation authorities and
member municipalities to define the governing regulations under the
Conservation Authorities Act related to core and non-core program
areas;
That the Central Lake Ontario Conservation Board of Directors invites
the Minister of the Environment, Conservation and Parks to meet with
conservation authorities to fully understand the funding structure and
local benefit of our programs and to help us deliver provincial priorities in
a responsible and sustainable manner; and
That a copy of this report and resolution be forwarded to the Honourable
Doug Ford, Premier of Ontario, the Honourable Jeff Yurek, Minister of
the Environment, Conservation and Parks, watershed MPPs and
regional and local municipal councils.
Carried
9.7 Christine McSorley, Newcastle's of the World, Municipality of Clarington
Representative at the Newcastle of the World Conference 2020
Resolution # GG -438-19
Moved by Councillor Traill
Seconded by Councillor Zwart
That Communication item 9.7, be referred to the Council Meeting dated October
7, 2019.
Referred
10. Presentations
10.1 Takako Ito, Consul General of Japan, Regarding Japan -Canada Relations
The Presentation from Takako Ito, Consul General of Japan, was considered
earlier in the meeting.
11. Engineering Services Department Reports
No Reports for this section of the Agenda.
12. Operations Department Reports
No Reports for this section of the Agenda.
13. Emergency and Fire Services Department Reports
No Reports for this section of the Agenda.
10
General Government Committee September 23, 2019
14. Community Services Department Reports
Councillor Traill chaired this portion of the meeting.
14.1 CSD -008-19 Single Use Plastics in Municipal Buildings
Resolution # GG -439-19
Moved by Councillor Hooper
Seconded by Councillor Jones
That Report CSD -008-19 be received;
That Council direct staff to develop and implement a program for the elimination
of single use plastics in municipal facilities and buildings, where there exists an
environmentally responsible alternative;
That staff report back to Council after six months on the highlights of the program
and the results achieved; and
That the Clarington Public Library, Clarington Museums & Archives and
Municipality owned/Board operated Community Halls and Arenas be advised of
the decisions of Council.
Carried
15. 0 uLFLSDO&WNW HSDUR H VY HSRUN
Councillor Jones chaired this portion of the meeting.
15.1 CLD -019-19 Appointments to Fill Vacancies on Various Boards and
Committees
Resolution # GG -440-19
Moved by Mayor Foster
Seconded by Councillor Traill
That Report CLD -019-19 be received;
That the Committee consider the applications for appointments to the various
boards and committees, and that the vote be conducted to appoint the citizen
and Council representatives to the various boards and committees, in
accordance with the Appointment to Boards and Committees Policy;
That the Municipal Clerk's Department be authorized to continue to advertise for
the remaining vacancies on the Newcastle Arena Board, Newcastle Village
Community Hall Board and the Livestock Valuers;
That the resignation of Glynn Green, from the Committee of Adjustment and
Connor Visser, from the Clarington Public Library, be received;
11
General Government Committee September 23, 2019
That Katherine Warren, current Chair of the Museum and Archives Board, be
appointed to fill the vacancy on the Clarington Public Library Board; and
That all interested parties listed in Report CLD -019-19, and any delegations be
DGYL\/HG[RI C& R❑❑FICV&FUR❑❑
Carried
Committee of Adjustment
Noel Gamble was appointed to the Committee of Adjustment for a term ending
December 31, 2022 or until a successor is appointed.
Samuel Wilmot Nature Area Management Advisory Committee
Carrie -Anne Atkins was appointed to the Samuel Wilmot Nature Area
Management Advisory Committee of Clarington for a term ending December 31,
2022 or until a successor is appointed.
15.2 CLD -020-19 New Legislation Regarding Drinking in Parks (i.e. Tailgate
Parties)
Resolution # GG -441-19
Moved by Mayor Foster
Seconded by Councillor Traill
That Report CLD -020-19 be received;
That the Municipal Clerk, in consultation with relevant Staff, be authorized to
make decisions with respect to proposed Tailgate Events on Municipal Property;
and
That all interested parties listed in Report CLD -020-19, and any delegations be
DGYLVHG[I [& R❑EFUV-G+U R❑❑
Carried
16. Corporate Services Department Reports
Mayor Foster chaired this portion of the meeting.
16.1 COD -014-19 Benefits Cost Containment Best Practices
Resolution # GG -442-19
Moved by Councillor Hooper
Seconded by Councillor Traill
That Report COD -014-19 be received for information.
Carried
12
General Government Committee September 23, 2019
16.2 COD -015-19 Supply and Deliver Two Single Axle Cab and Chassis Trucks
with Snow Plow, Wing and U Body Dump Spreader
Resolution # GG -443-19
Moved by Councillor Hooper
Seconded by Councillor Traill
That Report COD -015-19 be received;
That Premier Truck Group with a total bid amount of $478,840.00 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2019-26 be awarded the contract for the Supply and
Delivery of Two Single Axle Cab and Chassis Trucks with Snow Plow, Wing and
U Body Dump Spreader, as required by the Operations Department;
That the funds required for this project in the amount of $478,840.00 (Net HST
Rebate) be funded by the Municipality from the approved budget allocations as
follows:
Description Account Number Amount
Fleet Replacement Roads 110-36-388-83642-7401 $478,840
That all interested parties listed in Report COD -015-19, and any delegations be
DGY - RI II& R1ILFI0V &FUR❑❑
Carried
16.3 COD -016-19 Health Benefit Program Renewal 2019
Resolution # GG -444-19
Moved by Councillor Traill
Seconded by Councillor Hooper
That Report COD -016-19 be received;
That the presentation by DJ Nascimento from Mosey & Mosey be accepted with
WD_ WLDLIG�HGRI A R_II1F0VX3HFIMPLL
That Council approve the recommendation by Mosey & Mosey to transfer the
Extended Health and Dental Benefits programs to an Administrative Services
Only (ASO) funding arrangement with Sun Life effective January 1, 2020; with
the renewal for the transition period effective November 1, 2019 until ASO
conversion, at an overall impact of 5.9% as negotiated by Mosey & Mosey;
That the Non -ASO benefit program renewal continue with Sun Life until the next
renewal period for this program on November 1, 2020 under a combined net 0%
impact after moving to the ASO funding model; and
13
General Government Committee September 23, 2019
That the Library and Museum be advised of the renewal program, and that they
continue to be invoiced for their portion of the benefit program, as applicable.
Carried
16.4 C 0 D -0 17 - L1111EII IMIDIII&REFF1111.11 IL5 DLYHG[E❑C&DISH❑UA/118 ❑LR❑it RFDO❑❑
Resolution # GG -445-19
Moved by Councillor Zwart
Seconded by Councillor Traill
That Report COD -017-19 be received; and
Carried
16.5 COD -018-19 CL2019-21 Waterfront Trail Upgrades
Resolution # GG -446-19
Moved by Councillor Traill
Seconded by Councillor Hooper
That Report COD -018-19 be received;
7 Imo/- LD -W D G,/FDSLLU T, 15 ERZ 15 FP RYDQ1 FITZ LW-DVMCE CIDP RFIFM
$499,853.79 (Net HST Rebate) being the lowest compliant bidder meeting all
terms, conditions and specifications of Tender CL2019-21 be awarded the
contract Waterfront Trail Upgrades, as required by the Engineering Services
Department;
That the funds required for this project in the amount of $581,200.00 (Net HST
Rebate) which includes the construction cost of $499,853.79 (Net HST Rebate)
engineering design and testing/inspection be funded by the Municipality from the
approved budget allocations as follows:
Pave the Waterfront Trail (Bowmanville 110-32-331- $495,965
Ave. to West Beach Road)(2018 & 2019) 83449-7401
Bowmanville Creek Valley Trail (Baseline 110-32-325- $85,235
to Waterfront) 83257-7401
That all interested parties listed in Report COD -018-19, and any delegations be
DGAM-G RI i& R -]-:FL Q FEAR❑❑
Carried
17. Finance Department Reports
No Reports for this section of the Agenda.
14
General Government Committee September 23, 2019
18. Solicitor's Department Reports
No Reports for this section of the Agenda.
19. Chief Administrative Office Reports
19.1 CAO -010-19 Cedar Crest Beach Update
Report CAO -010-19, Cedar Crest Beach Update, was considered earlier in the
meeting.
20. New Business — Consideration
20.1 Stop Sign on Prestonvale Road
Resolution # GG -447-19
Moved by Councillor Jones
Seconded by Councillor Zwart
That staff report back to the General Government Committee meeting of
November 4, 2019 regarding consideration of a Stop Sign northbound on
Prestonvale Road at Robert Adams Drive to address queuing issues.
Carried
21. Unfinished Business
22. Confidential Reports
No Reports for this section of the Agenda.
23. Adjournment
Resolution # GG -448-19
Moved by Councillor Jones
Seconded by Councillor Zwart
That the meeting adjourn at 11:59 AM.
Carried
Mayor Deputy Clerk
15