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HomeMy WebLinkAbout11/17/2008 C!ll!.-illgtnn General Purpose and Administration Committee Minutes November 17, 2008 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 17, 2008 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: " I Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services/Human Resources, M. Marano Director of Finance, N. Taylor Fire Chief, Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced the following events she attended: . November 8th the Police Association Dinner and Awards Gala. Detective Larry Nobbs received the Police Officer of the Year Award. . November 11 th the Kingsway Arms Remembrance Day luncheon for the Veterans. . November 12th the Volunteer Appreciation Night hosted by CLOCA. . November 14th the opening ceremonies of the Bowmanville Figure Skating Club's Eastern Ontario Championship Event at the South Courtice Arena. . November 14th the Commencement night at the Bowmanville High School. General Purpose and Administration Committee Minutes November 17, 2008 Councillor Woo advised that on November 14th, along with Oshawa Mayor John Gray and Oshawa Regional Councillor Ward 1 Brian Nicholson, he attended the rally in Oshawa showing support for the lesbian couple who were attacked outside of a school. Councillor Woo advised of the following upcoming events: . November 21st the Visual Arts Centre will be hosting their Annual Fundraiser event. . November 21st - November 30th the Visual Arts Centre will be hosting a Silent Night Auction Fundraiser. Local businesses have donated over 100 items. . November 28th the Visual Arts Centre will be hosting a Music Night. . November 2ih Faith United Church will be hosting an Open House regarding Zero Waste. Councillor Hooper announced the following events he attended this past week: . Community Living Oshawa/Clarington launched their "Make a House a Home Campaign" fundraiser to help with the cost of renovating homes that have accessibility issues. . November 15th Bowmanville held its 4ih annual Santa Claus parade. Councillor Hooper announced the Clarington Older Adults Annual Auction will be held at the Clarington Beech Centre on November 19th. Mayor Abernethy announced the following events: . November 23rd Newcastle will have it's 4th annual Santa Claus parade. . November 16th Big Brothers and Sisters of Clarington held their Annual Live and Silent Auction Gala event at the Garnet Rickard Recreation Complex. MINUTES Resolution #GPA-636-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on November 3, 2008, be approved. CARRIED - 2- General Purpose and Administration Committee Minutes November 17, 2008 PRESENTATIONS Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority provided the Committee with an update regarding the Clean Water - Healthy Land Financial Assistance Program. She highlighted the history of the program and reviewed the goal of the Clean Water - Healthy Land Financial Assistance program which is to improve overall watershed health. She noted the goal is achieved by identification through watershed and fisheries plans, engaging and assisting watershed residents in stewardship and conservation, enhancing public awareness of watershed health, providing both technical services and financial assistance and addressing recommendations from the monitoring and evaluation programs. Financial assistance is available to landowners, residents, community groups, schools, etc. of the Municipality of Clarington who are within the Ganaraska Region Conservation Authority region. Ms. Lancaster provided an overview of funding amounts and caps advising there is a review committee in place to evaluate projects and approve funding. Ms. Lancaster briefly outlined accomplishments to date including 11 projects funded in 2007, 10 well-management projects in 2008 (including a decommissioning project), one reforestation project and continuation of a land conversion project started in 2007, the purchase of a GPS unit, and a planting of trees and shrubs along Wilmot Creek. Ms. Lancaster pointed out the total expended to date noting there is a balance of $2,576.60 in the 2008 budget with the monetary value of projects to date of $41 ,530.00. Forty landowners have been formally engaged in the Clean Water - Healthy Land Program. Ms. Lancaster requested Council's continued support for the program and stated she is looking forward to providing the Committee with an update report next year. Nancy Taylor, Director of Finance, provided a verbal update supported by a Powerpoint presentation on Reassessment Impacts and Issues. Ms. Taylor outlined the historical reassessment cycles from 1998 through to 2012. There will be more Provincial changes to the property tax system, the 2007 Provincial budget included a four-year reassessment cycle, a mandatory phasing of assessment increases to residential property only, and in 2008, the mandatory phase-in will apply to all properties noting this phase-in will not apply to assessment decreases. Nancy Taylor reviewed the timing of the reassessments. She described the phase-in process and reviewed assessment growth versus reassessment, and stated it is critical to understand and measure growth separately from the impacts of reassessment, noting the Municipality derives budget revenue from growth and does not receive any revenue from reassessment. The Director reviewed Assessment Growth and Reassessment or Valuation Changes and described the tax impacts of reassessment, and highlighted the following significant dates: . Valuation date of January 1, 2005 . Mailing of notices of November 3, 2008 . Request for Reconsideration Deadline of March 31, 2009 . ARB Appeal Deadline of March 31,2009 . Tax bill mailing of late May, 2009 .3. General Purpose and Administration Committee Minutes November 17, 2008 Ms. Taylor distributed charts showing the percentages of the Region for the full reassessment for 2012 Notice Based, 2009 Phase-In and the 2012 Regional split and reviewed the differences in the percentages for the reassessment by property classes for the 2012 destination and 2009 Phase-in. Ms. Taylor reminded the Committee the Municipality does not receive any direct benefit from the province-wide assessment increases, and that tax shifts from reassessments can occur within a class, across classes, across lower tier municipalities and province wide. She stated property owners need to verify the property specific information on their notices and contact MPAC as soon as possible to advise of errors or problems. There is a New Ontario Senior Homeowners Property Tax Grant brochure which is included with assessment notices administered through the income tax system. DELEGATIONS Terra Sayer, Disaster Management Coordinatior, Canadian Red Cross postponed her delegation due to an urgent matter. Peter Bischoff, Principal, Dr. Ross Tilley and Maria Keene, Vice Principal of School Council were called but were not in attendance. Resolution #GPA-637-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Council recess for 5 minutes. CARRIED The meeting reconvened at 10:45 p.m. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Application to Amend the Clarington Official Plan Patricia Stephenson, Robert and Daniele Stephenson and Garthwood Homes Limited PSD-117-08 Bob Russell, Planner, Planning Services Department provided a verbal report supported by a Powerpoint presentation pertaining to Report PSD-117-08. No one spoke in support of or opposition to Report PSD-117-08. Mr. Robert Stephenson was present to address the recommendations contained in Report PSD-117-08. He is a long time resident and is one of the applicants. Mr. Stephenson provided the Committee members with a copy of an email he received from - 4- General Purpose and Administration Committee Minutes November 17, 2008 like to see their application approved. Since the staff recommendation is to refuse their application, he requested that the Committee refer Report PSD-117 -08 back to staff for further discussions with representatives of the school board and the applicants. He would like to explore all options available and he informed the Committee that a meeting to do this is scheduled for Friday, November 21, 2008. Mr. Stephenson offered to provide the Committee members with details of expenditure thus far with regards to this application request. If this application is refused, the applicants would have to go through the whole application process again should they wish to reapply at a later date. Mr. Stephenson requested that this application be kept active. Report: Proposed Street Name Change Osbourne Road to Osborne Road and Pettit Court to Lobb Court PSD-118-08 (b) Subject: No one spoke in support of or opposition to Report PSD-118-08. PLANNING SERVICES DEPARTMENT PROPOSED OFFICIAL PLAN AMENDMENT TO DELETE A PUBLIC SECONDARY SCHOOL SITE AND ADJUST HOUSING/POPULATION TARGETS ACCORDINGLY APPLICANTS: PATRICIA STEPHENSON, ROBERT AND DANIELE STEPHENSON, AND GARTHWOOD HOMES LIMITED Resolution #GPA-638-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-117 -08 be referred back to staff for further discussions between School Board, the applicants and Planning Staff. CARRIED STREET NAME CHANGES FOR OSBOURNE ROAD AND PETTIT COURT Resolution #GPA-639-08 Moved by Councillor Woo, seconded by Councillor Trim THAT Report PSD-118-08 be received; THAT the By-law to amend By-law 86-112, being the Street Name Map and Street Name Inventory, as contained in Attachment 3 to Report PSD-118-08, be approved; THAT a copy of Report PSD-118-08 and Council's decision be forwarded to the Durham Regional Police and the Region of Durham Planning Department; - 5 - General Purpose and Administration Committee Minutes November 17, 2008 THAT Planning Services Staff take all necessary steps to notify affected businesses and residents and all relevant agencies with respect to the street name changes; and THAT all interested parties listed in Report PSD-118-08 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF OCTOBER 30, 2008 Resolution #GPA-640-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-119-08 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on October 30, 2008 for application A2008-0032 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: HOMESTATE CONSTRUCTION INC. Resolution #GPA-641-08 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-120-08 be received; THAT the request for Removal of Part Lot Control by Homestate Construction Inc. with respect to Lot 10 on Plan 40M-2094, be approved and that the Part Lot Control By-law attached to Report PSD-120-08 be passed pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-120-08 and any delegations be advised of Council's decision. CARRIED - 6 - General Purpose and Administration Committee Minutes November 17, 2008 UPDATE ON DRAFT PROPOSED TERMS OF REFERENCE FOR THE DEVELOPMENT OF AN ASSESSMENT REPORT AND SOURCE PROTECTION PLAN FOR TRENT CONSERVATION COALITION SOURCE PROTECTION REGION AND CREDIT VALLEYITORONTO/CLOCA SOURCE PROTECTION REGION Resolution #GPA-642-08 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report PSD-121-08 be received; THAT the Ministry of Environment be requested to consider a study of the overall sustainable carrying capacity of Lake Ontario for supplying high quality drinking water in consultation with appropriate agencies in the United States; THAT a copy of Report PSD-121-08 dated November 17, 2008 and Council's resolution be forwarded to the Trent Conservation Coalition Source Protection Region, the Credit Valley/Toronto/CLOCA Source Protection Region, the Ganaraska Region Conservation Authority, the Central Lake Ontario Conservation Authority (CLOCA), Region of Durham and Durham lakeshore area municipalities; and THAT all interested parties listed in Report PSD-121-08 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GAP-643-08 Moved by Mayor Aberthey, seconded by Councillor Trim THAT the following new paragraph three be inserted: 'THAT the Ministry of the Environment clarify the extent of the responsibilities of local municipalities for the implementation of Source Water Protection Plans and the funding that will be available to them for the implementation of the Plans;" THAT the existing paragraph three be renumbered and amended to include "the "Ministry of the Environment" before the wording "Trent Conservation Coalition Source Protection Region". CARRIED Resolution #GPA-642-08 was then put to a vote and carried as amended. -7. General Purpose and Administration Committee Minutes November 17, 2008 ENERGY FROM WASTE SITE LIAISON COMMITTEE APPOINTMENT Resolution #GPA-644-08 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-122-08 be received; THAT the Manager of Special Projects for Planning Services be appointed as the Clarington Staff liaison to the Energy From Waste Site Liaison Committee with the alternate being the Senior Planner of Special Projects; and THAT the Region of Durham be notified of the appointment. CARRIED DARLINGTON 'B' NEW NUCLEAR POWER PLANT PROJECT COMMENTS ON THE DRAFT ENVIRONMENTAL IMPACT STATEMENT GUIDELINES AND DRAFT JOINT REVIEW PANEL AGREEMENT Resolution #GPA-645-08 Moved by Councillor Foster, seconded by Councillor Woo THAT Report PSD-123-08 be received; THAT Report PSD-123-08 be approved as the Municipality of Clarington's comments on the "Draft Guidelines for the Preparation of the Environmental Impact Statement" and the "Draft Agreement to establish a Joint Review Panel for Ontario Power Generation's Darlington 'B' New Nuclear Power Plant Project", both dated September 2008; and THAT all interested parties listed in Report PSD-123-08 and any delegations be advised of Council's decision. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR OCTOBER, 2008. Resolution #GPA-646-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report EGD-051-08 be received for information. CARRIED .8- General Purpose and Administration Committee Minutes November 17, 2008 OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - OCTOBER 2008 Resolution #GPA-647-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report ESD-016-08 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. CLERK'S DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Novak chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT RFP2008-9, SALE OF TOTAL HOCKEY ASSETS & LICENSING OF TOTAL HOCKEY TRADE MARK Resolution #GPA-648-08 Moved by Mayor Abernethy, seconded by Councillor Woo THAT Report COD-069-08 be referred back to Corporate Services and Community Services staff and the Chief Administrative Officer to report back with the following information as soon as possible: . Why the collection is worth less now than when it was originally purchased; . Why the Municipality can not sell the Trade Mark; . A complete update of the collection inventory; and . An apples to apples comparison of the inventory items. CARRIED - 9- General Purpose and Administration Committee Minutes November 17, 2008 Mayor Abernethy chaired this portion of the meeting. FINANCE DEPARTMENT 2007 AUDITED FINANCIAL STATEMENTS Resolution #GPA-649-08 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report FND-027-08 be received; and THAT the 2007 Audited Financial Statements be approved. CARRIED PROVINCIAL EDUCATION TAX RATES Resolution #GPA-650-08 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report FND-028-08 be received for information. CARRIED FINANCIAL UPDATE AS AT SEPTEMBER 30, 2008 Resolution #GPA-651-08 Moved by Councillor Novak, seconded by Councillor Foster THAT Report FND-029-08 be received for information. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports to be considered under this section of the Agenda. - 10 - General Purpose and Administration Committee Minutes November 17, 2008 UNFINISHED BUSINESS PRESENTATION - PAM LANCASTER, GANARASKA REGION CONSERVATION AUTHORITY - UPDATE ON THE CLEAN WATER- HEALTHY LAND FINANCIAL ASSISTANCE PROGRAM Resolution #GPA-652-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the presentation of Pam Lancaster be received with thanks. CARRIED PRESENTATION - NANCY TALOR, DIRECTOR OF FINANCE - REASSESSMENT IMPACTS AND ISSUES Resolution #GPA-653-08 Moved by Councillor Novak, seconded by Councillor Hooper THAT the presentation by Nancy Taylor, Director of Finance, regarding the Reassessment Impacts and Issues be received with thanks; THAT the Director of Finance repeat the presentation at the Council meeting scheduled for December 8, 2008; and THAT a summary of the Impacts and Issues be included on the Municipality's Advertising and Notice page in the local newspaper and in the Clarington.net publication. CARRIED OTHER BUSINESS In response to Councillor Trim's enquiry, the Director of Operations confirmed that the public meeting regarding the Clear Bag Collection pilot project for the Courtice residents will be held at the Courtice Community Complex. PROCEDURAL BY-LAW AMENDMENT - PRESENTATIONS Resolution #GPA-654-08 Moved by Councillor Trim, seconded by Councillor Novak THAT the Municipal Clerk prepare an amendment to the Municipality's Procedural By- law to provide that presentations to Committee or Council shall be limited to a duration of 10 minutes with the exception of the following: - 11 - General Purpose and Administration Committee Minutes November 17, 2008 . Civic recognition/awards; . Presentations by Municipal Staff or Consultants retained by the Municipality; and . Presentations from senior levels of governments or other municipal governments. CARRIED COMMUNICATIONS There were no items considered under this section of the agenda. ADJOURNMENT Resolution #GPA-655-08 Moved by Councillor Robinson, seconded by Councillor Trim THAT the meeting adjourn at 12:17 p.m. CARRIED ~ 7f0'"7 i o/~ /,;' '/ l . ". · {} / '"7 D5PUTYICL'ER~ v - 12 -