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Home My WebLink AboutCSD-023-08Clarington REPORT Leadutg the Way - COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 3, 2008 Resolution #: ~T~ ~-!~«~~~ Report #: CSD-023-08 File By-law Subject: EMERGENCY EVACUATION CENTRE REQUESTS - P.R.Y.D.E. Learning Centres Inc. and Dr. Ross Tilley Public School Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report CSD-023-08 be received; 2. THAT P.R.Y.D.E Learning Centres Inc. be authorized to utilize the Newcastle & District Recreation Complex as an Emergency Evacuation Facility for "localized emergencies", subject to the conditions on which this approval was given, as outlined in the body of this report; 3. THAT Dr. Ross Tilley Public School be authorized to utilize the Bowmanville Indoor Soccer facility as an Emergency Evacuation Facility for "localized emergencies", subject to the conditions on which this approval was given, as outlined in the body of this report; and 4. THAT P.R.Y.D.E. Learning Centres Inc. and Dr. Ross Tilley Public School be advised .6flaction taken. Submitted by:~ Reviewed b : ` 'L~J w ana Franklin Wu irector of Community Services Chief Administrative Officer GA/wg , CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-5506 REPORT NO.: CSD-023-08 PAGE 2 1.0 BACKGROUND 1.1 Staff received a request from Jodi MacLean, Supervisor, P.R.Y.D.E. Learning Centres Inc. (Attachment #1) for permission to use Newcastle & District Recreation Complex to temporarily evacuate children and staff from their child care facility, in the event of a localized emergency. Staff also received a request from Peter Bischoff, Principal, Dr. Ross Tilley Public School (Attachment #2), for permission to use the Bowmanville Indoor Soccer facility to temporarily evacuate up to 400 students and staff, in the event of a localized emergency. 1.2 Previously, Council approved the following to use our facilities as emergency/ temporary evacuation centres: • Dr. Ross Tilley -YMCA Child Care, Garnet B. Rickard Recreation Complex • Mother Teresa Elementary School, South Courtice Arena • Little Tots Daycare Centre, Courtice Community Complex • Marnwood Lifecare Long Term Care and Retirement Home -Garnet B. Rickard Recreation Complex • Kingsway Arms Management (Claringtoh) Inc. -Garnet B. Rickard Recreation Complex The requests for school and child care facilities were granted with the understanding the facilities would be used to relocate children so staff could arrange pick up from the facility on the day of evacuation. For long term care and senior's facilities the requests were granted with the understanding the facilities would be used for the immediate evacuation of residents, while their administrative staff sought more suitable arrangements. The approvals did not include longer term relocation of the programs or participants. 1.3 Approvals were granted under the provisions that the evacuation request would be superseded by any Municipal, Regional or Provincial Emergency Plan, without notice. 2.0 PROGRAM 2.1 P.R.Y.D.E. Learning Centres Inc. operates their child care facility out of the St. Francis of Assisi Catholic School on Rudell Road with a maximum of 52 children and staff. In the event of an emergency they will provide adequate adult supervision during the emergency relocation to our facility. 2.2 Dr. Ross Tilley Public School has a total population of staff and students in excess of 700 and in the event of an emergency will direct a maximum of 400 staff and students, from the younger grades, to the Bowmanville Indoor Soccer facility and will ensure adequate adult supervision during the emergency REPORT NO.: CSD-023-08 PAGE 3 relocation. Due to building occupancy calculations only 400 people can be accommodated at the Indoor Soccer Facility. 2.3 For both requests localized emergencies requiring evacuation could include fire, flooding, natural gas leak, power failure, heating system failure, etc. 2.4 Both P. R.Y.D. E. Learning Centres Inc. and Dr. Ross Tilley Public School are aware that approval of their requests will be superseded by any Municipal, Regional or Provincial Emergency Measures Plan, without notice. They are also aware any emergency short term relocation is subject to the availability of the facility and that any contractual commitments the Municipality has for facility rentals will be honoured. 2.5 Based on the exceptions as noted above, staff supports both requests and is recommending Council approval. Attachments: Attachment #1 -P.R.Y.D.E. Learning Centres Inc. request Attachment #2 - Dr. Ross Tilley Public School request Interested parties to be advised of Council's decision: Jodi MacLean, Supervisor P.R.Y.D.E Learning Centres Inc. Peter Bischoff, Principal Dr. Ross Tilley Public School ~ PoRYDoEo -~ ~EARNINC~ CENTRES INC. Attachment # 1 to CSD-023-08 neaa vrvrce: i uuu uryaen tsiva., September 9, 2008. vntario Ll FiLAZ lei (905) 430-2774 Fax (905) 430-2780 George Acorn Community Services Department Manager of Facilities Municipality of Clarington 40 Temperance Street Bowmanville, ON Dear Mr. Acorn, As I indicated to you in our conversation earlier today, I would like to request permission to use the Newcastle and District Recreation Complex at 1780 Rudell Rond in Newcastle as an emergenry evacuation shelter for P.R.Y.D.E. at St. Francis. We are a child care facility located in St. Francis of Assisi Catholic School at 1774 Rudell Road. We are required by the Ministry of Community and Social Services to have an emergenry shelter, within walking distance, in the event of a localized emergency such as n fire, flood, power shortage or heating failure. I nm aware that alternate arrangements will be necessary for a larger scale evacuation such ns a nuclear disaster. P.R.Y.D.E. already has an emergency plan in place for such nn emergenry. P.R.Y.D.E. at St. Francis currently runs two child care programs out of St. Francis of Assisi Catholic School. We are licensed to accommodate a maximum of 48 children and 4 staff in both programs combined. I nm aware that this matter must be brought to Council for a decision and we have mode alternate arrangements for an emergenry evacuation shelter until a decision has been reached. I look forward to hearing from you ns soon ns possible. °PRVnF nnin inv~~ P.F.V ~.E Ajax P.R.V D.E. St. Patrick PR.Y.~.E. St Jude PRY D.E. St Cathekne P.F VD E. Maple Ridge r.R V~. E. 51. Bernard PR Y0.E. St. Mark P.k.Y D.E. St. Joseph P.R VIP. St Francis 325 Westney Rd. 5. 2B0 Delaney Dc 68 Coles Ave_ 15 BenneH Ave. 210 Busnmill 51. ' X00 ~rytlen Blvd 95 Waller SL 25 Quaker Village ~r_ 1774 Rudell Ftl Njax, ON L15 6M5 Alan ON L1T 3PI5 Ajax, ON GT 3H5 Ajex, ON L1T 3P1 Plek., ON CX 2M2 Whi!6y, ON L1P 2A2 Wh~tbg ON L1 F R7 Uffiritlge, ON L9P 1M _ 8ewcas9e OV X16 ff2 Tel (905) 427-1556 Tel (9~5J 428-x531 Tel (905) 428-9732 Tei (9~5) 428-6421 Tel (9~5j 831-453 Te119051 430-2770 Tel X905) 721-1758 Tel (9~5) 852-9887 , Tel (905) 9d7-5727 If you have any questions or you require arty further information, please do not hesitate to contact me. Sincerely, ~~~C~ Jodi MacLean Supervisor, E.C.E. P.R.Y.D.E. Learning Centres Inc. Attachment # 2 to CSD-023-08 DR. ROSS TILLEV PUBLIC SCHOOL September 15, 2008 45 Wesc Side Drive Bowmanville, Ontario Re: Request for Emergency Evacuation Location LIC4Y8 George Acom, Tel: (905)623-3841 Manager of Facilities, Lax X905) 623-2539 Community Services Department 905-623-3379 Ext405 Deaz Mr. Acom, Thank you for speaking with me regarding our request to use the Bowmanville Indoor Soccer facility as an emergency evacuation site for a portion of our school. I understand that the Indoor Soccer facility can accommodate no more than 400 staff and students. In the event of an emergency, we will direct our youngest students with their teachers and support staff to this site due to the proximity of the building, almost directly to the south of our school. I appreciate your support in forwarding this request to Council. Sincerely, ~~~~ Peter Bischoff Principal ~~ ~- KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD